A MEETING OF THE KING’S LYNN INTERNAL DRAINAGE BOARD WAS HELD IN THE BOARD ROOM, KETTLEWELL HOUSE, AUSTIN FIELDS INDUSTRIAL ESTATE, KING’S LYNN, NORFOLK ON FRIDAY, 15 NOVEMBER 2019 AT 9:30 AM.

Elected Members Appointed Members J R Askew King’s Lynn & W N B C * K Banham * B Ayres * Ms S Keene * T Bubb R S Markillie C Crofts S A R Markillie I Devereux * T Matkin * Lord Howard of Rising * Mr N Padwick * J Kirk * M Riddington P Kunes * J Symington * B Long A Whitehead Mrs E Nockolds * D Whitby

Fenland District Council D Topgood

* Present (57%)

Mr B Long in the Chair

In attendance:

Mr P Camamile (Chief Executive), Miss C Brady (Sustainable Development Manager), Mr G Howe (Project Manager), Miss S Jeffrey (Finance and Rating Manager),Ms C Laburn (Environmental Manager), Mrs M Neale (Project Manager), Mr R Taylor (Operations Manager), Mrs C Cocks (Minutes)

ID King’s Lynn IDB, Minute Action

104/19 APOLOGIES FOR ABSENCE

104/19/01 Apologies for absence were received on behalf of Messrs J R Askew, C Crofts, I Devereux, P Kunes, R S Markillie, S A R Markillie, D Topgood, A Whitehead, and Mrs E Nockolds.

105/19 INTRODUCTIONS AND WELCOME

105/19/01 The Chairman introduced Miss Cathryn Brady to her first Board meeting as the new Sustainable Development Manager. Cathryn had replaced Graham Brown, following his decision to leave the Group on 1 November 2019 to start work for the National Trust.

1 ID King’s Lynn IDB, Minute Action

106/19 DECLARATIONS OF INTEREST

106/19/01 Mr K Banham declared an interest in respect of all references to the Wolferton Catchment Flood Risk Management Scheme, due to his employment with the Sandringham Estate. RESOLVED that this be noted.

107/19 MINUTES OF THE LAST MEETING

107/19/01 The minutes of the last Board meeting held on 25 September 2019 were approved and signed as a true record. Arising therefrom:

107/19/02 Complaints (92/19/02)

The Operations Manager reported that the landowner had been in contact with him and had agreed to do the remediation work on Lemons Drain, as the Board had requested. RESOLVED that this be noted.

107/19/03 18_01108_C: Edward Benefer Way, King’s Lynn (93/19/02)

It appeared that no consents had been granted to use the land at CB Edward Benefer Way. The Planning Team were still working through 1,800 cases and would bring this item back to the Board at a later date when their investigation had concluded. RESOLVED that this be noted.

107/19/04 19_01587_Q: Morston Point, Queen Elizabeth Way, King’s Lynn (93/19/03)

One of the Sustainable Development Officers had been working with CB the Flood and Water Manager, Mr G Brown on this item. The Sustainable Development Manager would follow this up with her officers as soon as possible. RESOLVED that this be noted.

108/19 PLANT AND WORKS COMMITTEE

108/19/01 The unconfirmed minutes of the Board’s Plant and Works Committee meeting held on the 7 October 2019 were considered in detail and approved. Arising therefrom:

108/19/02 Mobile Plant Replacement (2020/21)

The Operations Manager apprised the Board that he had decided to purchase a Claas Arion 650 Tractor instead of the John Deere at a saving of £40,000.

The items prioritised for replacement/procurement in 2020/21 were the John Deere Tractor, the Ford Ranger XLT Double Cab Truck with hardtop and a Reform Bank Mower H7RX. The anticipated cost for these items was detailed below and within budget for 2020/21. 2 ID King’s Lynn IDB, Minute Action

Net Cost

Class Arion 650 Tractor (with 3,000 hour extended warranty) £84,900 Ford Ranger XLT Double Cab Truck £21,445 Reform Bank Mower H7RX £57,164 £163,509

It was agreed and thereby RESOLVED to replace and purchase the above equipment.

109/19 ENGINEERING REPORT

109/19/01 The Engineering Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom:

109/19/02 Islington Catchment Flood Risk Management Scheme (1.1)

Work on site was progressing steadily, although elements of the earthworks had been affected by the wet weather. A test ground anchor had been installed and proof loaded to corroborate the cofferdam wall design. These permanent anchors would be installed in the coming weeks along with the heavy support frames enabling excavation of the main pumping station to progress. The required Marine Management Organisation (MMO), Environment Agency and Highways licences had been applied for. RHDHV have also been told verbally that a discharge licence will not be required for the new pumping station. RESOLVED that this be noted.

109/19/03 Mr T Bubb requested a glossary for the acronyms used in the report. GH/MN RESOLVED that this be noted.

109/19/04 Wolferton Catchment Flood Risk Management Scheme (1.2)

Members were advised that the pumping station was now fully GH/MN operational and working normally. The Project Manager advised that one of the flap valves had failed on the outfall and would be replaced under warranty at no cost to the Board when weather and tide conditions permit. Following the final inspection by the Sandringham Estate’s Land Agent, it was highlighted that the sea bank above the old station outfall needed to be finished to mirror the rest of the sea bank. This would require part demolition of the current concrete wave wall and infilling with clay and soil. This work would now have to wait until August 2020 due to the over- wintering bird season, which had been agreed with the Sandringham Estate. Mr K Banham and the Estate’s staff were thanked for their help and cooperation with this project. RESOLVED that this be noted.

109/19/05 Environment Agency Public Sector Cooperation Agreement (PSCA)

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Works carried out under on behalf of the Environment Agency (EA) had progressed very well with one new machine and 3 operatives. The Operations Manager met with the EA on 29 October 2019 who had confirmed that they were very pleased with the standard of work carried out by the Board on their behalf and were looking forward to a long collaboration. The EA were now considering whether or not to ask the Board to carry out some additional bushing work in the winter months. RESOLVED that this be noted.

109/19/06 The land owned by the Board behind the hospital (Gaywood Flood Area) had been entered into an environmental stewardship scheme for the tenant to use for cattle grazing. As part of this scheme, the area had now been completely fenced-off at a cost to the Board of c£24,000. This cost would be recovered over the 3 year scheme period. Members felt that this was a sensible solution to reduce the risk of fires starting that had plagued the area over the recent dry summer months. The cattle would also keep the vegetation growth under control without the need for the Board’s plant to be used. RESOLVED that this be noted.

110/19 ENVIRONMENTAL REPORT

110/19/01 The Environmental Report was considered in detail and approved (a copy of which is filed in the Report book). Arising therefrom:

110/19/02 License/Assent/Habitat Regulations Assessment (4.1)

It was confirmed that an application would need to be submitted to CL Natural England well before August 2020, so that the work on the old sea wall at Wolferton Pumping Station could be completed. RESOLVED that this be noted.

111/19 PLANNING REPORT

111/19/01 The Planning Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom:

111/19/02 19_01910_C: Proposed Works to Culvert the Adopted Watercourse DRN145P0125 (Elm Drain) Adjacent to Elmside, Emneth

Members considered an application to alter a watercourse to enable an adopted watercourse to be culverted for approximately 20 metres adjacent to Elmside, Emneth. It was agreed and thereby RESOLVED to consent this application on this occasion, subject to the Board’s standard conditions and specifications.

111/19/03 Planning Team Changes (7.)

The Sustainable Development Manager advised members of recent changes that had been made to strengthen her Planning team, 4 ID King’s Lynn IDB, Minute Action

following the departure of the Flood and Water Manager. Officers within the team had been renamed Sustainable Development Officers (formerly Flood and Water Officers). Miss Brady had become the WMA’s Sustainable Development Manager (formerly known as the Flood and Water Manager). Miss Jessica Nobbs had become the WMA’s Senior Sustainable Development Officer. RESOLVED that this be noted.

112/19 FINANCIAL REPORT

112/19/01 The Financial Report for the period 1 April 2019 to 30 September 2019 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising.

113/19 SCHEDULE OF PAID ACCOUNTS

113/19/01 The Schedule of Paid Accounts for the period 1 August 2019 to 30 September 2019 totalling £3,222,144.27 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising.

114/19 MATERIAL CHANGES TO THE RISK REGISTER

114/19/01 Members considered and approved the risk register for those risks with a risk assessment matrix score of ≥6. Arising therefrom:

114/19/02 References to the Flood and Water Manager and Flood and Water CC Officer(s) would be changed to the Sustainable Development Manager and Sustainable Development Officer(s) in due course.

115/19 AUDITED ANNUAL GOVERNANCE AND ACCOUNTABILITY RETURN YEAR ENDING 31 MARCH 2019

115/19/01 The audited Annual Governance and Accountability Return for the year ended 31 March 2019, (a copy of which is filed in the Report Book), was considered in detail and approved. Arising therefrom:

115/19/02 The Chief Executive informed the Board that the threshold of £6.5m/year for the limited assurance audit regime would be exceeded this year and a full code audit would therefore need to be completed for the next 3 years with effect from 2019/20. The Board’s Statutory Accounts would also need to be completed in a different way and in a different format during the next 3 years. RESOLVED that this be noted.

115/19/03 It was agreed and thereby RESOLVED to opt-in to the Public Sector Auditor Appointments National Scheme, as an alternative to setting up an Independent Audit Committee to appoint an external Auditor to audit the Board’s Final Accounts with effect from 2019/20. 5 ID King’s Lynn IDB, Minute Action

116/19 CORRESPONDENCE

116/19/01 Water Resources East (WRE)

The letter from ADA proposing to take up a seat on the Water Resources East (WRE) Board of Directors (a copy of which is filed in the Report Book) was considered in detail and approved.

116/19/02 It was agreed and thereby RESOLVED to support ADAs proposal to appoint Mr David Thomas, Chief Executive/Engineer to the Middle Level Commissioners as its representative on the WRE Board of Directors. To facilitate this, it was further agreed to approve the annual cost to King’s Lynn IDB of approx. £1,500, which would be reviewed annually.

116/19/03 It was agreed and thereby RESOLVED to apply to join the WRE Strategic Advisory Group as a member directly and to guarantee the debts of the company up to the value of £1 accordingly.

116/19/04 It was agreed and thereby RESOLVED to elect Mr Brian Long to represent the Board on the WRE Strategic Advisory Group. It was noted that the WRE Strategic Advisory Group were due to meet next on 14 January 2020 in New Market.

117/19 MEETING DATES 2020

117/19/01 The calendar of meetings for 2020 was considered and approved as set out below:

17 January 2020 13 March 2020 15 May 2020 10 July 2020 18 September 2020 13 November 2020

All meetings to start at 9.30 am in the Boardroom, Kettlewell House, Austin Fields Industrial Estate, King’s Lynn, PE30 1PH.

118/19 DATE OF NEXT MEETING

118/19/01 The date of the next Board meeting would take place at 9.30 am on 17 January 2020 here at Kettlewell House in King’s Lynn.

119/19 ANY OTHER BUSINESS

119/19/01 There was no other business to be discussed.

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120/19 OPEN FORUM: TO HEAR FROM ANY MEMBER OF THE PUBLIC, WITH LEAVE OF THE CHAIRMAN

120/19/01 There were no members of the public present at today’s meeting.

121/19 CONSORTIUM MATTERS

121/19/01 Unconfirmed Minutes

The unconfirmed minutes of the last Consortium Management Committee meeting held on 27 September 2019 were considered in detail and approved. There were no matters arising.

121/19/02 Schedule of Paid Accounts

The WMA Schedule of Paid Accounts for the period 1 April 2019 to 31 July 2019 totalling £713,429.03.19 as approved at the Consortium Management Committee meeting on 27 September 2019, was considered in detail and adopted by the Board. There were no matters arising.

121/19/03 WMA Financial Report

The WMA Financial Report for the period 1 April 2019 to 31 July 2019, as approved at the Consortium Management Committee meeting on 27 September 2019 was considered in detail and adopted by the Board. There were no matters arising.

121/19/04 To mandate Board Representatives

There were no specific items raised for discussion at the next Consortium Management Committee meeting on 13 December 2019. Should members wish any item to be discussed at the next meeting on 13 December 2019, they should raise the matter with any of the Board’s representatives, or with the Chief Executive directly: Mr B Long, Mr T Matkin and Lord Howard of Rising. RESOLVED that this be noted.

122/19 CONFIDENTIAL BUSINESS

122/19/01 It was agreed and thereby RESOLVED to exclude the public from the next part of the meeting due to the confidential nature of the business to be transacted, in accordance with Section 2 of the Public Bodies (Admission to Meetings) Act 1960.

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A MEETING OF THE KING’S LYNN IDB PLANT AND WORKS COMMITTEE WAS HELD IN THE BOARD ROOM, KETTLEWELL HOUSE, AUSTIN FIELDS INDUSTRIAL ESTATE, KING’S LYNN ON MONDAY, 7 OCTOBER 2019 AT 9.30 AM

Elected Members Appointed Members * J R Askew King’s Lynn & WNBC * K Banham * B Long * S A R Markillie C Crofts * T Matkin * M Riddington * J Symington

* Present (88%)

In attendance:

Mr P Camamile, (Chief Executive), R Taylor (Operations Manager) G Howe (Project Manager), Mrs M Neale (Project Manager), Miss S Jeffrey (Finance and Rating Manager) and Mrs C Cocks (Minutes)

ID King’s Lynn IDB: Plant and Works Committee, Minute Action

11/19 APOLOGIES

11/19/01 Apologies for absence were received on behalf of Mr C Crofts.

12/19 DECLARATIONS OF INTEREST

12/19/01 Mr J Askew declared an interest in the Islington Catchment Flood Risk Management Scheme due to his land ownership in the Islington catchment. RESOLVED that this be noted.

12/19/02 Mr K Banham declared an interest in all references to the Wolferton Catchment Flood Risk Management Scheme, due to his employment with Sandringham Estate. RESOLVED that this be noted.

13/19 MINUTES OF MEETING

13/19/01 The minutes of the last Plant and Works Committee meeting held on 26 February 2019 were approved and signed as a true record. Matters arising:

13/19/02 De-silting Works

The next phase of work is planned towards the end of the current GH financial year. This phase will include the stretch from Morrisons

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ID King’s Lynn IDB: Plant and Works Committee, Minute Action

Supermarket to the Millfleet outfall. Prices were being obtained and we would need to liaise with the Borough Council as the work will take place within the Walks. Mr SAR Markille suggested that we might also need to liaise with the Trustees of the Alms houses.

14/19 LABOUR OPERATIONS ACCOUNT

14/19/01 The Labour Operations Account for the period 1 April 2019 to 31 August 2019 was considered in detail and approved. Arising therefrom:

14/19/02 Members considered that the current hourly charge out rate for operatives of £26.50 should increase to £27.50 in the 2020/21 financial year and it was agreed to make this recommendation to the Board accordingly.

15/19 FINANCIAL REPORT

15/19/01 The Financial Report comprising the Mobile Plant Operations Account and the Mobile Plant Fixed Assets Register for the period 1 April 2019 to 31 August 2019 was considered in detail and approved. Arising therefrom:

15/19/02 Members were apprised that the plant charge-out rates had been reviewed at the beginning of the year and there was currently a surplus of £14,000. Any proposed increases in plant charge-out rates for 2020/21 would be brought back to the Committee for approval.

15/19/03 Members noted the difference in fuel usage between the New Holland and John Deere tractors in comparison to hours worked. The Operations Manager explained that this was because the John Deere had a flail mower attached and therefore worked harder, whereas the New Holland did much lighter duties, resulting in lower fuel consumption. It was also reported that officers were not seeking to purchase another New Holland tractor due to ongoing reliability issues.

15/19/04 Members considered the depreciation figures. It was agreed to review the current residual values held on a quarterly basis, to ensure they remained current. It was also agreed that we would not enter residual values against any new plant purchased in the future.

16/19 VISUAL ASSET INSPECTION PLAN

16/19/01 It was noted that the redundant water control structures had now HB/RT been removed from the plan. Members were pleased to see that

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ID King’s Lynn IDB: Plant and Works Committee, Minute Action

there were no red issues. It was agreed to review the format of the Visual Asset Inspection Plan, moving forward.

17/19 INDICATIVE FIVE-YEAR MOBILE PLANT REPLACEMENT AND MOBILE PLANT REQUIREMENTS 2020/21

17/19/01 The Indicative Five-Year Mobile Plant Replacement Report together with the Mobile Plant Requirements for 2020/21 were considered in detail and approved. Arising therefrom:

17/19/02 It was agreed to recommend that the Board approves the disposal of the Herder 3m Weedbasket, Plant No. 409, which was purchased in 2000 and is 19 years old and replace this in 2020/21 with a Herder 3.7m Weedbasket complete with Herder headstock at a budget cost of £7,896 plus Vat.

17/19/03 It was agreed to recommend that the Board approves the disposal RT of the Massey Ferguson Tractor, Plant No. 231, which was purchased in 2013 and replace it in 2020/21 with a John Deere Tractor at a budget cost of £128,750 plus Vat with 1+4 years/50,000 hours warranty for no more than £140,000 plus Vat.

The Operations Manager also reported that he was in receipt of a quote for a Claas tractor at a net cost of £81,000 with a 3 year warranty. For an extra £1,062 the warranty could be extended.

The Chair suggested that the Operations Manager approach John Deer to see if they could reduce the cost of the warranty. It was suggested that the driver sits in both tractors to establish his preferred option.

17/19/04 It was agreed to recommend that the Board approves the disposal of the Herder Grenadier Flail Mower, Plant No. 331, which was purchased in 2013 and has carried out 8,000 hours work and replace this in 2020/21 with a Herder Grenadier BK512SH at a budget cost of £78,500 plus Vat.

17/19/05 The Committee agreed to recommend that the Board approves the replacement of the Ford Ranger 4x4 truck, Plant No. 725, in 2020/21 with a Ford Ranger XLT Double Cab Truck with hardtop at a budget cost of £21,445 plus Vat.

17/19/06 The lease hire contract was due for renewal on the Operations Manager’s truck in December 2019 at a monthly cost of £426. This would now increase to £432 per month which included servicing, etc. It was noted that the Board were required to MOT and tax the old truck before it was returned.

17/19/07 It was agreed to recommend that the Board approves the replacement of the Reform Bank Mower, Plant No. 232, and

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ID King’s Lynn IDB: Plant and Works Committee, Minute Action

replaces this in 2020/21 with a Reform Bank Mower H7RX at a budget cost of £57,164 plus Vat. The mower attachment is included in the price.

17/19/08 It was proposed by Mr S A R Markillie, that the above RT recommendations are put to the Board, subject to checking what was included/excluded in the warranties. RESOLVED that this be noted.

18/19 CAPITAL PROGRAMME UPDATE

18/19/01 The Indicative Five-Year Capital Programme, together with the status report on the capital programme for 2019/20 was considered in detail and approved. Arising therefrom:

18/19/01 Members were apprised that the only project which had not been delivered contrary to what was planned was the new offices. However the Borough Council had at last put up fencing around the site which was required to be in-situ for 8 weeks before the Insurers would give an Indemnity should rights of access be claimed across the land in future.

It was noted that planning permission and the design and build specification had been agreed and the tender package had been put together, in anticipation of completing the land purchase. There had been expressions of interest received from 6 local contractors.

18/19/02 Islington Catchment Flood Risk Management Scheme

The Committee was appraised by officers that the programme had slipped slightly due to a number of key staff changes at Royal Haskoning: as a result, there was now a new RHDHV Project Manager in place and assigned to the project. Bedford Pumps, who originally tendered alongside Bosman would now supply the pumps and the associated switchgear/equipment, realising a significant saving to the project of c. £1,000,000. Detailed design was continuing but the delivery date had slipped slightly and was now expected to be completed by April 2020. Officers also reported that the project would be able to access the contingency of £6.5m and that Stantec, formerly PBA, were being employed by the Board to provide advice on the main BB construction contract.

18/19/03 Chalk Lane Catchment

Mr SAR Markillie enquired about the need to keep the Chalk Lane scheme in the Capital Works programme. Officers replied that although the scheme had diminished in importance it was prudent to keep it on the EA’s radar.

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ID King’s Lynn IDB: Plant and Works Committee, Minute Action

19/19 HEALTH AND SAFETY

19/19/01 The Health and Safety Report was considered in detail and approved. Arising therefrom:

19/19/02 Accidents

The Operations Manager reported that there had been one minor accident during the reporting period.

19/19/03 Near Misses

There had been no near-misses to report during the reporting period.

20/19 18_0866_C: APPLICATION TO RAISE LAND ADJACENT TO BOARD-MAINTAINED DRAIN BY APPROX. 1.5m AT HARDWICK INDUSTRIAL ESTATE, QUEEN ELIZABETH WAY, KING’S LYNN

20/19/01 The main Board requested that the above application be referred to the Plant and Works Committee meeting for further consideration when information from the developers be forthcoming.

20/19/02 The Flood and Water Manager provided a written update apprising the Committee that he was attending a meeting with the developers regarding the above site. The site was subject to three applications that required further work to be submitted to address/resolve drainage and land raising issues. The Flood and Water Manager had communicated the actions required to the developers and the Local Planning Authority. A summary of requirements was reported as follows:

 A plan indicating the extent of the area to be land raised.  An indication of when this land raising is to take place.  An indicative cross section showing the relationship of the land to be raised with the existing bank of our watercourse on the eastern boundary. This should provide a minimum of flat working area of 7m from the brink of the watercourse.  A plan indicating the principle drainage run from the site to the Board’s watercourse with appropriate invert levels, pipe sizes, manholes and outfall indicated. This should indicate how the other plots adjacent to the Lidl site will connect into this system.  Drainage calculations (micro-drainage) or similar that can indicate the maximum discharge proposed from the system which we can then relate back to the impermeable areas/discharges quoted for each element/plot of area B.  An impermeable area plan highlighting the zoning of the

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ID King’s Lynn IDB: Plant and Works Committee, Minute Action

impermeable area to the plots.  An application for consent to discharge from the relevant application.

21/19 ANY OTHER BUSINESS

21/19/01 The Chairman requested that if anyone noticed any development in the area, to please bring it to the Board’s attention.

22/19 CONFIDENTIAL BUSINESS

22/19/01 It was agreed and thereby RESOLVED to exclude the public from the next part of the meeting due to the confidential nature of the business to be transacted, in accordance with Section 2 of the Public Bodies Act (Admission to Meetings) Act 1960.

Meeting closed: 11:00 am

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ENGINEERING & OPERATIONS REPORT

1 CAPITAL WORKS

1.1 ISLINGTON CATCHMENT FLOOD RISK MANAGEMENT SCHEME

Contracts for the Main works have now been signed making the total build contract value of £23,084,938.45

This comprises of:

 Main Works £19,119,923.00  Early Works £2,291,213.45  Pre-construction £1,673,802.00

Programme

Planned commissioning date 12 March 2021 Current civils completion 22 January 2021 Current programmed completion 26 March 2021

Construction

The Site setup is almost complete, the outstanding items include surfacing the car parking area and smoking/vaping areas.

On site, the installation of the test ground anchors has commenced. Excavation works and earth moving is progressing, which includes the installation of piling platforms within the cofferdam.

Dewatering well points for abstraction have been commissioned, this is being closely monitored and pumps are working accordingly.

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Design

The pump supplier has now been confirmed by all parties as Bedford pumps, this has resulted in a revision of the structural cross section of the pumping station which is now well under way.

The detailed design programme is being modified to include new team members and design information.

Bedford Pumps have commenced their detailed design of both the pumps and the concrete encasement.

The cofferdam supporting ground frame design is now being refined in collaboration between MGF (Temporary Works Designers/Suppliers) and RHDHV.

Permitry

 MMO Licence requires completion to allow temporary works to the outfall chamber to commence in February 2020  Environmental Permit required  Temporary extraction permit required from Great Ouse for ground anchors, this has been submitted to the Environment Agency pre works department  Extraction and discharge licence in place for dewatering  RHDHV have been told verbally that a discharge licence is not required for the new pumping station – this needs to be formally recorded  A section 50 licence will be required for placement of privately owned services under the highway (discharge pipes)

Partnering / Social Value

Recent and planned events:- Community - Volunteering at & donation of hi‐vis jackets to RSPCA Rehoming Centre, activity in Eau Brink Road October - Donation of junior hi‐vis PPE set for daughter at Primrose Cottage 2019 - Presentation to students at St Germans Academy to introduce them to the Project, construction and a CCS Big Build Competition / Poster competition - Careers & Networking Event ‐ Discover King’s Lynn - Employability Fair at HMP Highpoint - Suffolk Coast Forum Annual Conference, including helping deliver an engineering workshop there to Yr10 students - Employability Skills Workshop at College of West Anglia

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Community - Meeting with Downham Market Academy to become their Enterprise activity Advisor (New Anglia LEP initiative) planned for - Mock interviews at College of West Anglia (with JCP) November - Employer talk to King’s Lynn Academy (with JCP) 2019 Future - Construction Day with ACE‐Project & College of West Anglia (Feb/March 2019) community - Heading a Construction Forum with HMP Highpoint, including various activity construction companies, New Anglia LEP & JobCentrePlus - DWP Mentoring Circle – Jobs4Norfolk initiative for 16‐24 year olds - Terrington High Super Learning Day - Careers Fair at Downham Market Academy - NOVA Training with JCP - Reepham Academy Employability Sessions

Balfour Beatty Progress Photos:

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1.2 WOLFERTON FLOOD RISK MANAGEMENT SCHEME

All major work, with the exception of removal of the spoil heap on the field to the North of the site has now been completed. There are, however, a couple of warranty items to be completed, the most important of those being the replacement of one of the flap valves that has failed on the outfall. This will be a replacement under warranty at no cost to the Board. We are told that the valve has been manufactured so are waiting for a suitable tide and weather window for replacement.

During an inspection by the Land Agent on completion, Sandringham Estate expressed concerns with regard to a section of the sea bank, above the old station outfall, not being finished to their satisfaction. During construction the section was subject to bird nesting restrictions, to avoid any problems around this, a decision was made for the reinforced concrete wall to remain due to its good condition.

On the Boards inspection, members viewed the section in question and agreed that we should complete the works to mirror the rest of the sea bank. This became a problem as there was a very narrow window due to further restrictions around over wintering birds. The Environmental Manager gained the necessary consents to carry out the works this month (November) however, it had to be completed by the 19th, after further discussions it was decided that ground conditions, due to the continual rainfall, were not suitable for the works to commence.

It was agreed that we would finish the sea bank in line with the rest of the works in August 2020 as this is the next available window.

2 MAINTENANCE WORKS.

This year’s cutting season has gone well with just the road and trackside drains to complete along with a few late cropped fields. We had the usual difficult period around the serial harvest, with a very big work load due in part to the loss of more stewardship strips. We rely heavily on land owners contacting us so we can prioritise this work to avoid land being drilled before we run on it. Plant has performed well and without too many issues, just routine repairs as we would expect with no major breakdowns to report.

2.1 ENVIRONMENT AGENCY PSCA WORKS

We have now competed the cutting schedule for the Environment Agency with just one more H&S cut to be carried out in March 2020, this cut is included in the current agreement. Following a meeting with them on 29 October 2019, I can report that they are really pleased with the standard of work we have produced and they “look forward to a long agreement with the Board” doing this work for them.

We are currently in discussions with the Agency with regard to further bushing work during the winter months, this would of course be extra to the current grass cutting work. This is potentially a tricky decision for us as we are likely at any time to be involved with inclement weather so requiring the workforce for pumping and culvert clearing duties.

Over the page are some pictures of grass cutting for the Agency; you can see that some of the areas to be cut are extensive and the total length to be cut is around 190 km. The good news is that it has enabled the Board to employ 2 extra operatives and purchase extra machinery.

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River Ouse Magdalen

River Nar at Pentney

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3 HEALTH & SAFETY

3.1 ACCIDENTS AND NEAR-MISSES

There have been no accidents or near misses during this reporting period.

4 RAINFALL

September October 2019 2010‐ 2019 2010‐ 2018 2018 Average Average Islington 55 45 115 49

Pierrepoint 65 57 101 58

Wolferton 75 50 101 54

120

100

80 (mm) 60

Rainfall 40

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0 43466 43497 43525 43556 43586 43617 43647 43678 43709 43739 Jan‐19 Feb‐19 Mar‐19 Apr‐19 May‐19 Jun‐19 Jul‐19 Aug‐19 Sep‐19 Oct‐19 Pierrepoint Actual 10 43 54 14 59 111 50 38 65 101 Pierrepoint Average 60 45 38 32 54 66 77 67 57 58

18 Kings Lynn IDB - Environmental Report November 2019

The following information pertains to environmental work carried out for the Kings Lynn IDB involving the Environmental Team from the 30 August 2019 – 04 November 2019.

1. Information for the Board

1.1 Nothing to report this period

2. Non – Compliance

2.1 Nothing to report within this period.

3. Complaints

3.1 Nothing to report this period

4. Assents Granted and/or Applied for:

4.1 License / Assent / Habitat Regulations Applied Granted Assessment An extention of the recent Habitats Regulation 11/10/19 23/10/19 Assessment was applied for and granted by Natural England, to remove the concrete capping, infill the old outfall on the seaward side of the sea wall and tie the new batter into the old sea wall at Wolferton Pumping station (04 November-15 November).

5. Training / Meetings Attended by the Environmental Team

5.1 Environmental Team Meetings: 16 and 23 September 2019, 07 and 14 October 2019, 05 November 2019

6. Site Visits

6.1 Nothing to report within this period.

Caroline Laburn - Environmental Manager WMA

19 PLANNING REPORT

1. SUMMARY OF ACTIVITY IN REPORTING PERIOD

1.1 This planning report covers the reporting period 3rd September 2019 to 30th October 2019. There are currently 20 consent applications being processed. The most common types of consent that the Board receive and determine in its regulatory capacity are set out in the table below alongside the current breakdown of cases.

Application Type Number Byelaw 3 (B3) – Discharge of Treated Foul Water (TFW): 2 Byelaw 3 (B3) – Discharge of Surface Water (SW): 6 Byelaw 4 (B4) / Section 23 (S23), LDA 1991 – Alteration of 8 watercourse Byelaw 10 (B10)– Works within 9 m of a Board’s maintained 4 watercourse: Total: 20

1.2 The current status of these applications are;

B3 - B3 - Application Type B4/S23 B10 Total TFW SW Awaiting further information from the applicant: 1 2 5 3 11 Awaiting applicants acceptance of conditions: 0 1 0 1 2 Being processed by officers: 1 3 2 0 6 To be determined by the Board in this report: 0 0 1 0 1 Total: 2 6 8 4 20

1.3 As is highlighted by the table immediately above there is one application requiring consideration by the Board in this report. This is detailed in section 2 of this report.

2. ITEMS REQUIRING THE BOARD’S CONSIDERATION

2.1 19_01910_C – Proposed works to culvert the Adopted Watercourse DRN145P0125 (Elm Drain) adjacent to Elmside, Emneth a. An application to alter a watercourse has been received by the Board to enable an adopted watercourse to be culverted for approximately 20 metres adjacent to Elmside, Emneth. This watercourse is currently culverted on either side of this short open section. The Board’s operatives currently maintain the watercourse by hand due to historic constraints on access through private gardens. b. This application is required to be determined by the Board as opposed to by officers under delegated authority due to the following:

- The proposed change to the Adopted Watercourse is in excess of 18 metres. - The proposed culvert is not for solely to enable access.

20 c. Recommendation: The officer recommendation is for the application to be approved subject to the Board’s standard conditions and specifications. d. Supporting maps and photos:

Location Plan:

3. DELEGATED CONSENTS DETERMINED

3.1 During this reporting period, the following 12 consents under the Land Drainage Act 1991 and Board's Byelaws have been determined by Officers in accordance with their delegated authority.

Application Type Number Byelaw 3 (B3) – Discharge of Treated Foul Water (TFW): 0 Byelaw 3 (B3) – Discharge of Surface Water (SW): 3 Byelaw 4 (B4) / Section 23 (S23), LDA 1991 – Alteration of 6 watercourse Byelaw 10 (B10)– Works within 9 m of a Board’s maintained 3 watercourse: Total: 12

3.2 These determined consents are listed in more detail in the table overleaf.

21 Location Description of Case File Case. Ref. Parish / Site Application or Determination Sub-type Name Proposal 17_00109_1_C Byelaw 10 Tilney St High Extension within Granted Lawrence Road 9m of adopted 22/10/2019 watercourse

19_01121_C Byelaw 3 King's Lynn Green Discharge of Granted Surface Park surface water 05/09/2019 Water Avenue from 7680 m2 of impermeable area at 2.9 l/s 19_01121_C Section King's Lynn Green Watercourse Granted 23, LDA Park Diversion 05/09/2019 1991 Avenue

19_01618_C Section Tilney St Lynn Replacement 12 Granted 23, LDA Lawrence Road metre access 09/09/2019 1991 culvert

19_01698_C Byelaw 3 Wiggenhall St Common Discharge of Granted Surface Mary Road surface water 07/10/2019 Water Magdalen from 409 m2 of impermeable area at 3 l/s 19_01717_C Section Walsoken Wheatley Installation of Refused 23, LDA Bank 100 metre 04/09/2019 1991 culvert

19_01718_C Byelaw 3 Ingoldisthorpe Lynn Discharge of Granted Surface Road surface water 25/09/2019 Water from 3140 m2 of impermeable area at 2.7 l/s 19_01774_C Exemption King's Lynn Hardwick Two temporary Granted From Industrial 12 metre access 30/10/2019 Byelaw 10 Estate culverts

19_01809_C Byelaw 10 Terrington St Ongar Installation of Granted Clement Hill fourteen land tile 13/09/2019 outfalls into adopted watercourse 19_01819_C Section Emneth Church Installation of 6 Granted 23, LDA Road metre culvert 15/10/2019 1991

19_01826_C Section Walsoken Wheatley Installation of 50 Granted 23, LDA Bank metre culvert 25/09/2019 1991

19_01828_C Byelaw 10 King's Lynn Green Replacement Granted Park outfall into 11/10/2019 Avenue adopted watercourse

22 4. ENQUIRIES

4.1 Officers have responded to 17 enquires during the reporting period, outlined below;

Case File Case. Ref. Parish Description Sub-type 18_00232_1_Q QR - About Marshland St Enquiry regarding infilled watercourses Regulation James

19_01266_Q QI - About Marshland St Enquiry regarding blocked drainage system Infrastructure James

19_01418_Q QR - About Walsoken Enquiry regarding consent requirements Regulation

19_01646_Q QP - About King's Lynn Enquiry regarding consent requirements Planning

19_01649_Q QR - About King's Lynn Enquiry regarding overgrown maintenance Regulation strip

19_01785_Q QR - About King's Lynn Enquiry regarding consent requirements Regulation

19_01791_Q QR - About Snettisham Enquiry regarding beaver enclosure Regulation

19_01802_Q QR - About Emneth Enquiry regarding watercourse ownership Regulation

19_01807_Q QR - About Walpole Enquiry regarding consent requirements Regulation Highway

19_01808_Q QR - About Tilney St Enquiry regarding amending existing Regulation Lawrence consent

19_01814_Q QI - About King's Lynn Enquiry regarding bank slip Infrastructure

19_01822_Q QR - About Heacham Enquiry regarding dangerous tree Regulation

19_01849_Q QI - About Snettisham Enquiry regarding adoption of private Infrastructure drainage infrastructure

19_01862_Q QI - About Heacham Enquiry regarding vegetation clearance Infrastructure

19_01898_Q QP - About Terrington St Enquiry regarding consent requirements Planning John

19_01907_Q QI - About Terrington St Enquiry regarding land ownership Infrastructure John

19_01908_Q QW - About Sutton Bridge Enquiry regarding FRE requirements works

23 5. PLANNING COMMENTS

5.1 Officers have provided comments on 13 applications that are either in or could impact on the Boards Internal Drainage District. 7 of these applications are for major developments and are summarised below;

Stage of Planning App. Location / Parish Planning Description Ref. Site Name

15/02135/DISC_A Ingoldisthorpe Lynn Road Discharge of Residential development Conditions of 15 dwellings

19/01266/FM King's Lynn Estuary Full Commercial Development Road

19/01395/OM West Walton School Outline Residential development Road of 11 dwellings

19/01087/DISC_A Heacham Hunstanton Discharge of Commercial Development Road Conditions

18/00065/DISC_A King's Lynn Campbells Discharge of Commercial Development Meadow Conditions

15/00424/DISC_A Heacham Fenway Discharge of Commercial Development Conditions

19/01287/RMM Clenchwarton Main Road Reserved Residential development Matters of 16 dwellings

24 6. FEES ASSOCIATED WITH CONSENTS GRANTED

6.1 There have been 4 fees invoiced or paid during the reporting period. These fees are detailed below and represent Surface Water Development Contributions.

Case ref. Site Amount (no VAT) Date invoiced Paid? "Trigger" and reason for payment

Pigeon Street, Discharge of surface water from 136 m2 19_01243_C £ 1,645.60 27/08/2019 Yes, 27/09/2019 Walpole of impermeable area at 6.8 l/s

Lynn Road, Walpole Discharge of surface water from 340 m2 19_01465_C £ 822.80 27/08/2019 Yes, 27/09/2019 Highway of impermeable area at 0.5 l/s

Lynn Road, Discharge of surface water from 3140 m2 19_01718_C £ 5,699.10 25/09/2019 No Ingoldisthorpe of impermeable area at 2.7 l/s

Common Road, Discharge of surface water from 409 m2 19_01698_C Wiggenhall St Mary £ 3,711.68 23/10/2019 Yes, 24/10/2019 of impermeable area at 3 l/s Magdalen Total: £ 11,879.18

25 7. NON-CASE RELATED WORK

7.1. Planning Team Changes a. The 1st November 2019 was Graham Brown’s last working day as the Flood and Water Manager at the WMA. Graham has headed the planning team at the WMA for exactly two years and therefore his departure has marked a significant change to the team. b. A decision was made to utilise this period of change to lightly ‘rebrand’ the team and assess the current ways of working. Officers within the team, previously been known as Flood and Water Officers, have been renamed as Sustainable Development Officers. This decision was made with the aim of clarifying the role of the planning team both in house and to third parties. c. Since Graham’s departure Cathryn Brady has become the WMA’s Sustainable Development Manager (formerly known as Flood and Water Manager). Cathryn will have oversight of the team which works across the WMA Member Boards to ensure any planned changes within the catchment (such as development, or alterations to watercourses) are sustainable. This is to be achieved not only by regulation but also through engagement and cooperation with both third parties and each Board’s operations/technical support teams. d. Jessica Nobbs, formerly a Flood and Water Officer, has become the WMA’s Senior Sustainable Development Officer. Jess will be focusing on progressing the Board’s ongoing engagement with the 21 Local Planning Authorities whose Districts intersect the 5 Internal Drainage Districts of the WMA Boards. Jess will also manage the delegation of applications for Land Drainage Consent which are received as a result of the team’s engagement with planning. e. Eleanor Roberts, a Sustainable Development Officer (formerly known as Flood and Water Officer) will begin to focus on commenting on planning applications which are within, or could impact on, the Internal Drainage Districts of the WMA Boards. f. Charlotte Orr, a newly employed Sustainable Development Officer will be working on processing applications for Land Drainage Consent received by the WMA Boards.

Cathryn Brady – Sustainable Development Manager Jessica Nobbs – Senior Sustainable Development Officer Eleanor Roberts - Sustainable Development Officer (Planning) Charlotte Orr – Sustainable Development Officer (Consenting)

26 From: 01 April 2019 Period: 6 To: 30 September 2019 Year Ending: 31 March 2020

Y-T-D Y-T-D Y-T-D Annual Projected Projected Notes Income and Expenditure Account Budget Actual Variance Budget Out-Turn Variance £ £ £ £ £ £

Income:

Occupiers Drainage Rates 322,328 322,328 0 322,328 322,328 0

1 Special Levies issued by the Board 1,960,429 1,960,429 0 1,960,429 1,960,429 0

Grants Applied 1,640,000 1,383,262 -256,738 3,280,000 3,280,000 0

Rental Income 175 24 -151 350 350 0

2 Highland Water Contributions 46,389 63,481 17,092 46,389 63,481 17,092

Income from Rechargeable Works 1,500 90,579 89,079 3,000 90,579 87,579

Investment Interest 46,000 98,643 52,643 92,000 98,643 6,643

Development Contributions 0 104,425 104,425 0 104,425 104,425

4 Other Income 141,707 161,294 19,587 283,414 303,001 19,587

Total Income £4,158,528 £4,184,465 £25,937 £5,987,910 £6,223,236 £235,326

Less Expenditure:

5 Capital Works 5,033,546 3,222,460 1,811,086 10,067,091 8,256,005 1,811,086

6 Environment Agency Precept 171,540 170,572 968 171,540 170,572 968

7 Maintenance Works 649,290 673,486 -24,196 1,323,580 1,335,276 -11,696

Development Expenditure 3,000 15,664 -12,664 6,000 15,664 -9,664

Interest Payments 0 286,696 -286,696 0 286,696 -286,696

8 Administration Charges 207,099 177,269 29,830 353,076 342,038 11,038

Cost of Rechargeable Works 0 83,681 -83,681 0 83,681 -83,681

3 Net Deficit/(Surplus) on Operating Accounts 0 -59,179 59,179 0 0 0

Total Expenditure £6,064,475 £4,570,648 £1,493,826 £11,921,287 £10,489,931 £1,431,355

Profit/(Loss) on disposal of Fixed Assets £0 -6,513 -£6,513 £0 -£6,513 -£6,513

9 Net Surplus/(Deficit) -£1,905,947 -£392,697 £1,513,250 -£5,933,377 -£4,273,209 £1,660,168

27

From: 01 April 2019 Period: 6 To: 30 September 2019 Year Ending: 31 March 2020

Opening Movement Closing Notes Balance Sheet as at 30-9-2019 Balance This Year Balance £ £ £

10 Fixed Assets:

Land and Buildings 672,098 -3,986 668,112 Plant and Equipment 978,424 -101,709 876,715 Pumping Stations 88,848 -44,424 44,424 Shared Consortium Assets 0 0 0 1,739,370 -150,119 1,589,251

Current Assets:

11 Bank Account 72,100 898,108 970,208 Stock 7,712 -242 7,470 12 Trade Debtors 105,803 71,090 176,893 13 Work in Progress 0 33,588 33,588 14 Term Deposits 12,000,000 -500,000 11,500,000 15,16 Drainage Rates and Special Levies Due 7,635 991,866 999,501 17 Prepayments 0 0 0 Prepayments to WMA 10,268 114,550 124,818 Accrued Interest 0 0 0 VAT Due 292,064 259,434 551,498 18 Grants Due 1,434,000 0 1,434,000 13,929,582 1,868,394 15,797,976 Less Current Liabilities:

Trade Creditors 8,193 331,384 339,577 Accruals 250 0 250 Payroll Controls 0 0 0 Finance Leases 0 0 0 Receipts Paid in Advance 277 20,668 20,945 Loans due in less than one year 93,395 -93,395 0 102,115 258,657 360,772

Net Current Assets 13,827,467 1,609,737 15,437,204

Less Long Term Liabilities:

25 Pension Liability 3,614,000 117,000 3,731,000 Loans due in more than one year 9,815,860 0 9,815,860 13,429,860 117,000 13,546,860

Net Assets £2,136,977 £1,342,618 £3,479,595

19 Reserves:

Earmarked 20 General Reserve 365,456 -392,697 -27,241 21 Development Reserve 1,187,343 0 1,187,343 22 Capital Works Reserve 0 0 0 23 Plant Reserve 2,821,148 0 2,821,148 18 Grants Reserve 961,330 1,896,738 2,858,068 5,335,277 1,504,042 6,839,319 Non-Distributable 24 Revaluation Reserve 415,700 -44,424 371,276 25 Pension Reserve -3,614,000 -117,000 -3,731,000 -3,198,300 -161,424 -3,359,724

Total Reserves £2,136,977 £1,342,618 £3,479,595

P J CAMAMILE MA FCIS S JEFFREY BSc (Hons) FCCA CHIEF EXECUTIVE FINANCE & RATING MANAGER

28

From: 01 April 2019 Period: 6 To: 30 September 2019 Year Ending: 31 March 2020

Note Notes to the Accounts

1 Special Levies collected from constituent Billing Authorities were as follows:

Y-T-D Budget Y-T-D Actual Borough of King's Lynn & West Norfolk 1,851,019 1,851,019 Fenland District Council 85,665 85,665 South Holland District Council 23,745 23,745 1,960,429 1,960,429

2 The Highland Water Claim for 2019/20 is due to be paid by the Environment Agency (EA) to the Board in September, following the changes made to the timetable in 2015 (previously the payment was made in two installments - one in May and one in December).

3 The Net Operating Deficit/(Surplus) for this year is made up as follows:

Y-T-D Budget Y-T-D Actual Labour Operations Account 0 -24,554 Mobile Plant Operations Account 0 -34,625 0 -59,179

Detailed operating surpluses/(deficits) for the Labour Operations Account and each item of Mobile Plant are shown in the Labour and Plant Operations Reports, which can be made available to members on request. These Reports are scrutinised by the Board's Plant and Works Committee every year.

4 Other Income for this year is made up as follows: Y-T-D Budget Y-T-D Actual 4803 Shared Income from WMA 140,207 161,242 4802 Summons Costs 500 0 4775 East Wash Coastal Management CIC Administration Fee 250 0 4800 Sundry Income 750 52 141,707 161,294

5 The cost of each capital scheme is approved by the Board annually and detailed on the schedule of capital works, as managed by the Planning/Enforcement Officer, which can be made available to members on request. This Report is also scrutinised by the Board's Plant and Works Committee every year.

6 The EA Precept due for 2019/20 is slightly less than we originally estimated. It is payable in two halves on 31st May and 30th November, the first hald of the precept has been paid.

7 The detailed maintenance operations in each sub catchment are approved by the Board annually and shown on the schedule of maintenance works, as managed by the Operations Manager, which can be made available to members on request. The summarised analysis of expenditure is as follows: Y-T-D Budget Y-T-D Actual Estimate Labour Charges 246,633 263,249 Plant Charges 140,100 149,539 Materials 5,667 6,049 Contractors 8,662 9,246 Electricity 47,564 50,768 Pumping Station Insurances 29,015 30,970 Telemetry 1,799 1,920 Heating Fuel 2,465 2,632 Pumping Station Depreciation 0 0 Direct Works 481,905 514,371 5400 Technical Support Staff Costs 160,968 157,120 5450 Other Technical Support Costs 1,500 1,872 5500 Biodiversity Action Plan Costs 4,917 123 Contingency 0 0 Annual Asset Reinstatement Provision 0 0 Maintenance Works 649,290 673,486

8 Administration charges reflect the Board's share of consortium expenditure (excluding the technical support costs, which are included in the maintenance works expenditure). Detailed expenditure is monitored by the Consortium Management Committee and the Board every three months:

Y-T-D Budget Y-T-D Actual Estimate 6000 Administration Staff Costs 63,870 50,940 6001 Other Administration Costs 137,243 120,365 6400 Sundry Expenses 750 0 6450 Pension Pay Strain 2019/20 0 0 6200 Drainage Rates AV Increases/(Decreases) 0 338 6100 Kettlewell House Depreciation 3,986 3,986 6300 Sundry Debtors written off 0 0 6500 Settlement Discount 1,250 1,640 207,099 177,269

9 The Board has planned to increase/(reduce) balances by financing expenditure from the following reserves:

Budget

PWLB -5,587,091 General Reserve -346,286 29 From: 01 April 2019 Period: 6 To: 30 September 2019 Year Ending: 31 March 2020

Note Notes to the Accounts

-5,933,377

10 The movement in Fixed Assets is detailed in the Fixed Assets Register for 2019/20, which can be made available to members on request. Land and Plant and Pumping Stations Buildings Equipment Total Cost Opening Balance b/fwd 1,183,743 1,810,586 888,480 3,882,809 (+) Additions 0 42,955 0 42,955 (-) Disposals 0 -158,998 0 -158,998 Closing Balance c/fwd 1,183,743 1,694,543 888,480 3,766,766

Depreciation Opening Balance b/fwd 511,645 832,162 799,632 2,143,440 (+) Depreciation Charge for year 3,986 92,250 44,424 140,660 (-) Accumulated depreciation written out on disposal 0 -106,585 0 -106,585 Closing Balance c/fwd 515,631 817,828 844,056 2,177,515

Net Book Value as at 31-3-2019 672,097 978,424 88,848 1,739,369 Net Book Value as at 30-9-2019 668,112 876,715 44,424 1,589,251

The Board also share ownership of a proportion of the WMAs Shared Fixed Assets, which were last valued by Cruso & Wilkin, Chartered Surveyors, as at 31 March 2018. Such assets have a Net Book Value of zero.

11 The Bank Account balance will be kept to a minimum following the decision to invest additional working balances on the short term money market. The Bank Account is reconciled as follows:

2018/19 2019/20 Opening Balance as at 1-4-2019 b/fwd 9,463,622 72,100 (+) Receipts 9,305,333 9,311,865 (-) Payments -18,696,855 -8,413,757 (=) Closing Balance as at 30-9-2019 c/fwd 72,100 970,208

Balance on Statement as at 30-9 128,471 970,208 Less: Unpresented Payments -56,371 0 Add: Unpresented Receipts 0 0 Closing Balance as at 30-9-2019 c/fwd 72,100 970,208

12 Aged Debtor profile is currently as follows: Number of Debt period Amount Debtors <=30 days 16,540 11 >30 days and <=60 days 0 0 >60 days and <=90 days 63,481 1 >90 days 96,872 4 176,893 16

>90 days Amount Inv. Date Originator Camno Properties 3,923 11/03/2019 Flood & Water Manager Foster Property Developments 19,313 12/12/2018 Flood & Water Manager Lovell Partnerships Ltd 64,643 14/12/2017 Flood & Water Manager Norfolk County Council 8,993 20/02/2019 Flood & Water Manager 96,872

13 Work In Progress (WIP) is currently made up of the following jobs: Estimated Completion Customer Amount Date Budget Holder

REA004 33,165 Ongoing Operations Manager RWO0001 423 Ongoing Operations Manager 33,588

14 Term Deposits are currently as follows: Investment Maturity Financial Institution Capital Date Date Interest Rate Principality Building Society 1,000,000 28/06/2019 31/10/2019 0.85% Vernon Building Society 500,000 14/06/2019 13/12/2019 0.95% Monmouthshire Builidng Society 1,000,000 02/08/2019 28/02/2020 1.06% Cambridge Building Society 1,000,000 26/07/2019 30/04/2020 1.10% Newcastle Building Society 1,000,000 14/06/2019 15/06/2020 1.60% Furness Building Society 1,000,000 02/08/2019 03/08/2020 1.35% Chorley Building Society 1,000,000 05/08/2019 04/08/2020 1.35% Skipton Building Society 1,000,000 05/08/2019 05/08/2020 0.95% Saffron Building Society 1,000,000 05/08/2019 05/08/2020 1.10% Dudley Building Society 1,000,000 05/08/2019 05/08/2020 1.20% Hinckley & Rugby Building Society 1,000,000 29/08/2019 28/08/2020 1.25% National Counties Building Society 1,000,000 30/08/2019 28/08/2020 1.25% 11,500,000 30 From: 01 April 2019 Period: 6 To: 30 September 2019 Year Ending: 31 March 2020

Note Notes to the Accounts

15 Special Levies are paid by Constituent Councils in two halves on 1 May and 1 November.

16 Drainage Rates are paid by occupiers of agricultural land and/or buildings. There are currently 121 Ratepayers that have not paid their Drainage Rates for 2019/20, as compared to 140 Ratepayers this time last year. Summarised transactions for Drainage Rates and Special Levies during the year are as follows: 2018/19 2019/20 Arrears b/fwd 28,148 7,580 Drainage Rates for the year 316,022 322,332 Special Levies for the year 1,918,285 1,960,428 Payments Received -2,273,296 -1,321,971 Settlement Discount -1,313 -1,640 Returned/(Represented) amounts 451 467 Value /(Decreases) -18,849 -6,825 Value Increases 16,333 5,398 New Assessments 2,516 1,426 Irrecoverables and write offs -4,500 -299 The East Coastal Management CIC 20,667 20,667 Summons collection costs 2,625 0 Special Levy Adjustment 0 0 Drainage Rate Adjustment 536 11,936 Paid Refunds 10 0 Rates tidy up after year end -55 0 Arrears c/fwd 7,580 999,501

17 There are currently no Prepayments.

18 Grants Unapplied are those grants that we have received in advance of doing work on the following schemes:

2018/19 2019/20 SCH30: Islington Catchment Flood Risk Management Scheme 22,472 22,472 SCH42: Islington Catchment Flood Risk Management Scheme 938,858 2,835,597 961,330 2,858,068

Grants Reserve b/fwd at 31.03.19 961,330 Add: Grants Received 3,280,000 Less: Grants Applied -1,383,262 Grant Reserve c/fwd at 30.09.19 2,858,068

Grants Due: SCH43 Wolferton (Due 2021/22) 1,434,000 1,434,000

19 The Reserves are managed in accordance with the Balances and Earmarked Reserves Policy for 2018/19, as approved by the Board on 19 January 2018. This policy is available for viewing on the Board's website.

20 Movements on the General Reserve are made up as follows:

2018/19 2019/20 Opening Balance, as at 1 April b/fwd 2,438,695 365,456 Net Surplus/(Deficit) for the year -1,966,339 -392,697 Net transfer (to)/from Development Reserve -106,900 0 Net transfer (to)/from Capital Works Reserve 0 0 Net transfer (to/from Plant Reserve 0 0 Revaluation Reserve adjustment 0 0 Closing Balance c/fwd 365,456 -27,241

21 Movements on the Development Reserve are made up as follows:

2018/19 2019/20 Opening Balance, as at 1 April b/fwd 1,080,443 1,187,343 Net contributions transferred from General Reserve 106,900 0 Closing Balance c/fwd 1,187,343 1,187,343

22 Movements on the Capital Works Reserve are made up as follows: The Capital Works Reserve largely represents the committed cost of capital schemes that the Board has approved in previous years, where suppliers have not actually invoiced for work, due to slippage in the programme or other issues with the contract:

2018/19 Gen. Reserve 2019/20 SCH33 Wolferton Pumping Station - Structural Investigation 0 0 0 0 0 0

23 The Fixed Plant Reserve and Mobile Plant Reserve have been merged into a single Plant Reserve, as at 31 March 2014:

2019/20 Fixed Plant Reserve 2,021,148 Mobile Plant Reserve 800,000 Plant Reserve 31 2,821,148 From: 01 April 2019 Period: 6 To: 30 September 2019 Year Ending: 31 March 2020

Note Notes to the Accounts

24 Movements on the Revaluation Reserve are made up as follows: 2019/20 Opening Balance, as at 1 April b/fwd 415,700 Less: Pumping Station & Kettlewell House Depreciation -44,424

Closing Balance c/fwd 371,276

25 Pension Liability

(i) The Pension Liability is calculated by the Local Government Pension Scheme (LGPS) Fund Actuary at the end of every financial year. It is a notional liability that is shown as a Long Term Liability on the Balance Sheet. This figure is meant to show the extent of the Board's liability at the Balance Sheet date, based on a number of actuarial assumptions. However it is important to note that this sum does not represent an estimate of the exit cost of withdrawing from the LGPS at the Balance Sheet date.

(ii) The Board is a member of the Water Management Alliance Consortium and as such also has a proportion of the pension liability for the shared staff that are employed by King's Lynn IDB, t/a the Water Management Alliance. The Fund Actuary for Norfolk County Council has prepared a separate Report for the Water Management Alliance, which identifies a notional net pension liability of £2,496,000 as at 31 March 2019 that is shared by all 5 Member Boards. The Board's share of this pension liability is set out every year in the WMAs Basis of Apportionment, which was approved by the Board on 18 January 2019.

26 Related Party Disclosures

(i) The Board is a full member of Anglia Farmers Ltd, an agricultural purchasing cooperative. Several members of the Board are also shareholders of this organisation. The Board paid Anglia Farmers Ltd £60,211.61 upto 30/09/19.

(ii) Board member Mr J Askew is related to Mr R Askew, Director of Richard Askew Agricultural Supplies Ltd, which is one of the Board's suppliers. The Board paid Askew Agricultural Supplies Ltd £2,146.53 upto 30/09/19.

(iii) Mr Harvey Howe is employed by the Board as a full time Operative. The Board's Project Manager is related to Harvey Howe.

(iv) All elected members of the Board pay drainage rates either as individuals, Partners in Partnerships, or as Directors of limited companies; the exact nature of which can be found in the Rate Book as at 1 April 2019.

(v) The Board is a member of the Water Management Alliance Consortium, who provide administrative services to the Board. The Board has 3 representatives who serve on the Consortium Management Committee, that include the Chairman and Vice Chairman of the Board. The Chairman received £0.00 Chairman's Allowance for his duties between 01.04.19 - 31.03.20.

(vi) The Board uses Rating Software for the collection of Drainage Rates known as DRS. This software is owned by South Holland IDB and was developed by Mr P J Camamile, the Chief Executive. The software is supported at no cost to the Board by Byzantine Ltd. Mr P J Camamile is the Company Secretary of Byzantine Ltd and his wife Mrs P Camamile is a Director. Both are shareholders.

Recommended Actions:

1. To approve the Financial Report for the period ending 30-9-2019.

P J CAMAMILE MA FCIS S JEFFREY BSc (Hons) FCCA CHIEF EXECUTIVE FINANCE & RATING OFFICER

32 King's Lynn IDB Schedule of Paid Accounts

Payment Date From : 01/08/2019 Payment Date To : 30/09/2019 Amount Paid -11,811.06 Account ID Name Details This Period -406.75 AN0100 Anglia Farmers Ltd Electricity 11,811.06 -44.40 AN0101 Anglian Water DD Water Charge 406.75 -2,804.38 AN0102 Anglian Water Business Ltd Water Rates 44.40 -1,070.23 AR0001 Allstar Arval Fuel 2,804.38 -5,011.60 AS0120 Richard Askew Agricultural Supplies Spares & Repairs 1,070.23 -2,578,107.71 BA0001 T W Barker Ltd Drain Surveys 5,011.60 -51,039.00 BA0002 Balfour Beatty Civil Eng Ltd Works executedAdvanced works 2,578,107.71 -452.00 BE0001 Bedford Pumps Ltd Capital Works 51,039.00 -438.04 BO0001 Borough Council of King's Lynn & Pierrepoint Rates 452.00 -377,508.88 West Norfolk DD BO0240 BOC Ltd Oxygen 438.04 -176.16 BR0007 Breheny Civil Engineering Ltd Capital Works 377,508.88 -416.83 BT0270 BT Phone/Broadband 176.16 -2,160.00 BU0285 Burley Fluid & Air Ltd Spares & Repairs 416.83 -247.44 CA0320 Carter Haulage & Storage Ltd Excavator Moves 2,160.00 -273.20 CR0380 King's Lynn Auto Electrical Ltd Electrical Parts 247.44 -112.94 CR0399 C R Electrical Electricial Repairs 273.20 -963.07 DO0004 John W Doubleday Spares & Repairs 112.94 -586.74 DO0005 Ernest Doe & Sons Ltd Servicing/parts 963.07 -165.00 DO0006 Dormar Products Pole Set 586.74 -883.80 DV0001 DVLA Vehicle Tax 165.00 -26.26 EN0520 Engineering & Hire Ltd Plant Spares & Repairs 883.80 -1,008.00 EON001 E.ON Electricity 26.26 -1,063.75 FE0001 Fenflow Ltd Pump Overhaul 1,008.00 -176.47 FR0001 Franklin Industrial Supplies Ltd Small Tools 1,063.75 -2,063.30 GEO002 Mick George Ltd Gravel Rejects 176.47 -30,204.48 HA0810 Hayley Group plc Engineering Supplies 2,063.30 -975.93 IN0001 Inland Revenue Paye & Nic 30,204.48 -5,580.00 IN0950 Industrial Maintenance Group Ltd Small Tools/Light Plant 975.93 -252.00 JO0002 Johnson Bros New Trailer 5,580.00 -276.00 KL0001 King's Lynn Engine Centre Vehicle Repairs & Service 252.00 -1,927.86 KO0001 Kocurek Excavators Ltd Hydraulic pipe repair 276.00 -1,544.00 MA0001 Marshall Ford DD Ford Lease 1,927.86 -3,680.20 MA0003 Magpie Security Services Ltd Locks/Keys 1,544.00 -1,093.13 MA0008 B W Mack (Machinery) Ltd Parts/Servicing 3,680.20 -872.00 MA1310 Mastenbroek Ltd Machine Parts 1,093.13 -25,391.48 MU0001 Murley Agricultural Supplies Ltd Spares/Repairs 872.00 -135.59 NO0001 Norfolk Pension Fund Pension Contributions 25,391.48 -17,329.46 OR1550 Oriel Systems Ltd Telemetry Maintenance 135.59 -30.00 PBA001 Peter Brett Associates LLP Capital Works 17,329.46 -1.00 RB0001 R & B Turf & Groundcare Spares & Repairs 30.00 -725.40 SA1905 SandringhamMachinery Specialists Estate Rent 1.00 SC0001 Scamblers Tractor Repairs/Parts 725.40

33 King's Lynn IDB Schedule of Paid Accounts

Payment Date From : 01/08/2019 Payment Date To : 30/09/2019 Amount Paid -100.00 Account ID Name Details This Period -2,780.21 SS0001 SSCL Legal Fees/Licences 100.00 -311.40 ST0002 Stapleton's (Tyre Services) Ltd Tyres/Puncture Repairs 2,780.21 -625.96 TH2030 Thurlow Nunn Standen Ltd Plant Servicing/Parts 311.40 -729.84 VJ2250 V & J Knitwear Ltd Protective Clothing 625.96 -24,179.27 VO0001 Vodafone Ltd Mobile Phone 729.84 -442.02 WA0001 Watson Petroleum Gas Oil 24,179.27 -61,235.03 WA0002 Ward Associates Capital Works 442.02 -2,705.00 WA2310 Water Management Alliance Rechargeable Works 61,235.03 WA2320 Watling JCB Ltd (Wymondham) Service/Repairs 2,705.00

Please note that the amounts shown above include Vat £ 3,222,144.27

34 KING’S LYNN INTERNAL DRAINAGE BOARD RISK REGISTER

LIKELIHO IMPACT RISK RATING STRATEGIC OD RESPONSE (ACTIONS RISK IMPACT SCORE (HIGH, MEDIUM, OBJECTIVES SCORE PLANNED/TAKEN) (1 – 3) LOW) (1 – 3) To reduce the flood risk (1a) Reduction in, Erosion of Explore alternative to people, property, or insufficient Board’s capital 3 3 High 9 funding streams public infrastructure and finance, grant and general the natural environment and income reserves Continue to lobby Defra to by providing and update the Land Drainage maintaining technically, (1b) EA may cease Reduction in Act 1991 to refer to environmentally and to pay highland FCERM service current rating lists used by economically sustainable water the Board is billing authorities for flood defences within the contribution to able to provide levying agricultural Internal Drainage District IDBs drainage rates and special (IDD) Unable to levies, as this would replace assets support the extension of as scheduled in the Board’s area to its the Board’s watershed, which in turn asset plan and would provide additional EA MTP rates to the Board from the upland area. Defra supports the Rivers Authority and Land Drainage Private Members Bill, which, if enacted could facilitate these aims.

Close liaison with EA to support its next 6 year compulsory spending programme to facilitate inclusion of IDB programmes/FDGiA where possible.

(1d) The EA is no Potential Formation of the East longer willing or overtopping into 2 3 High 6 Coast Management able to carry the IDD during Strategy with KL&WNBC out work on sea severe weather and local business defences that events. community and the East protects the Coast Wash Community Internal Cost implication Interest Company is 35 Page | 1 Updated 4 September 2019 KING’S LYNN INTERNAL DRAINAGE BOARD RISK REGISTER

LIKELIHO IMPACT RISK RATING STRATEGIC OD RESPONSE (ACTIONS RISK IMPACT SCORE (HIGH, MEDIUM, OBJECTIVES SCORE PLANNED/TAKEN) (1 – 3) LOW) (1 – 3) Drainage of managing the raising funds which will District, or increase in contribute to recycling and continues to water rechargeable works costs maintain the when EA activity is sea defences withdrawn. but to a reduced IDB to work with key specification stakeholders to develop strategy for investment to reduce risk.

Use of Public Sector Potential risk of Potential loss of 2 3 High 6 Cooperation Agreement receiving less Income and (PSCA) to facilitate PSCA work reputational partnership working with from the EA damage to other risk management Board and WMA authorities (RMAs). Group

(1e) Flood risk Potential Board representation on management reduction in 2 3 6 this project implemented for the Fens grant funding for by the EA. project. EA flood risk project looking management in at collaborative the Fens and partnership approach with all relevant IDBs to future flood risk management of the Great Ouse Fens

(1g) Potential for Huge cost EA has provided enforced works implication if 2 3 6 derogation until end 2020. on IDB works are not Work. Board to apply for infrastructure grant funded grant aid. 36 Page | 2 Updated 4 September 2019 KING’S LYNN INTERNAL DRAINAGE BOARD RISK REGISTER

LIKELIHO IMPACT RISK RATING STRATEGIC OD RESPONSE (ACTIONS RISK IMPACT SCORE (HIGH, MEDIUM, OBJECTIVES SCORE PLANNED/TAKEN) (1 – 3) LOW) (1 – 3) arising from implementation of Eel Regs 2009

To enable and facilitate (3a) Planning Increased flood Planning/Enforcement is land use for residential, Authorities risk 2 3 High 6 undertaken by the Board’s commercial, recreational ignore advice Flood and Water Officers and environmental provided by and issues are raised at purposes by guiding and Board, which Board and Committee regulating activities, leads to Potential for lost meetings. which have the potential increased flood income from to increase flood risk risk SWDCs and Officers’ comments on commuted sums planning applications are (3b) SUDs available on Local managed by Inadequate or Authority website. private lack of management maintenance of A SUDs adoption and companies who SUDs could charging policy has been allow them to have an adverse approved by the Board on fall into impact on the November 2016. disrepair IDB through lack of infrastructure The Board adopted the long term and variable SWDC rate and maintenance subsequently banding arising from the increase the risk 2018 review undertaken in of flooding conjunction with WMA Flood and Water Manager. New rates and banding introduced 1 October 2018

Updated Planning and Byelaw Strategy Document approved by the WMA on 7 December 2018 and by the Board in May 2019.

37 Page | 3 Updated 4 September 2019 Risk Assessment Matrix (From the Risk Management Strategy and Policy as approved 13 January 2017)

Risk Assessment Matrix

Likelihood

Highly Likely Medium (3) High (6) High (9)

Possible Low (2) Medium (4) High (6)

Unlikely Low (1) Low (2) Medium (3)

Negligible Moderate Severe

Impact

The categories for impact and likelihood are defined as follows:

IMPACT

 Severe – will have a catastrophic effect on the operation/service delivery. May result in major financial loss (over £100,000) and/or major service disruption (+5 days) or impact on the public. Death of an individual or several people. Complete failure of project or extreme delay (over 2 months). Many individual personal details compromised/revealed. Adverse publicity in national press.

 Moderate – will have a noticeable effect on the operation/service delivery. May result in significant financial loss (over £25,000). Will cause a degree of disruption (2 – 5 days) or impact on the public. Severe injury to an individual or several people. Adverse effect on project/significant slippage. Some individual personal details compromised/revealed. Adverse publicity in local press.

 Negligible – where the consequences will not be severe and any associated losses and or financial implications will be low (up to £10,000). Negligible effect on service delivery (1 day). Minor injury or discomfort to an individual or several people. Isolated individual personal detail compromised/revealed. NB A number of low incidents may have a significant cumulative effect and require attention.

LIKELIHOOD

 Highly likely: very likely to happen

 Possible: likely to happen infrequently

 Unlikely: unlikely to happen.

38 AGENDA ITEM 11 Rural Innovation Centre, Avenue H, Stoneleigh Park, Warwickshire, CV8 2LG Telephone: +44 (0) 2476 992889 Email: [email protected] Website: www.ada.org.uk Twitter: @ada_updates

To IDB Chairs, Clerks & CEOs 25th September 2019

by e-mail:

Dear Chair,

IDBs’ invited to take a seat on the Board of Water Resources East

We are writing to you in connection with the invitation ADA has received from Water Resources East (WRE) to take a seat on WRE’s Board of Directors as a representative of Internal Drainage Boards in the East of England. The seat is linked with an annual funding contribution, estimated by WRE for the first year.

What is WRE? Water Resources East (WRE) was formed by Anglian Water in 2014 as a pioneering collaborative approach to water resources planning across eastern England. Instead of the traditional approach, in which water companies look at water resource planning for their respective areas in isolation, WRE has brought together regulators, companies, retailers and individuals in the water, agriculture, power and environmental sector. It has looked at the needs and potential trade-offs across all these organisations and balanced considerations of customers, agriculture, the economy and the environment.

In 2019 WRE became an independent company, and WRE have made it clear that they seek a Board of Directors with as wide a membership as possible to reflect the collaborative nature of the project. To date, they have received commitments from County Councils in Lincolnshire, Norfolk & Suffolk, the NFU, RWE Energy, and a number of directly affected water companies.

WRE is rooted in the principle that there isn’t a lack of water, but a lack of sustainable and resilient water management. Given the climate change and economic growth challenges we are facing, WRE’s overall role will be to develop a plan to secure long-term resilience in water resources which enhances the social, economic and natural environment in Eastern England. I attached a copy of WRE’s Business Plan 2019/2020.

ADA’s position on WRE ADA’s own Board of Directors discussed the invitation from WRE at their last Board meeting on 3 July 2019. ADA’s position is that ADA clearly supports the pioneering and innovative thinking of WRE in their collaborative work to make the connection between flood and drought risk and the long-term sustainability of water supplies for all sectors that need it. Many of our members’ activities involve draining freshwater to sea and it is clear that local IDBs are unanimous in their wish to help explore and evaluate all solutions that could store or retain water for re-use at times of higher demand or shortage of supply. ADA believes that IDBs will benefit from the positive PR of being an active and integral part of the solution to potential water shortages.

Representation by ADA on WRE and similar regional organisations ADA’s Board concluded that ADA’s Branch structure is best suited to supporting WRE’s invitation, and other similar invitations that may come to bear in the near future in other regions of England and Wales.

ADA – representing drainage, water level and flood risk management authorities Member of EUWMA- the European Union of Water Management Associations ADA is a Company Limited by Guarantee.46 Registered in England No 8948603 AGENDA ITEM 13 Rural Innovation Centre, Avenue H, Stoneleigh Park, Warwickshire, CV8 2LG Telephone: +44 (0) 2476 992889 Email: [email protected] Website: www.ada.org.uk Twitter: @ada_updates

In the case of WRE, their area covers several of ADA’s Branches, including: Lincolnshire, Welland & Nene, Eastern and Great Ouse, and borders onto the Trent Branch also. As a member of one of these ADA Branches, your IDB is directly affected by WRE’s future plans. ADA would therefore very much welcome your support, and in so doing play a key role in leading the future decisions of water management in your area.

Proposal for ADA representation To do that, we are proposing that the seat at WRE’s Board of Directors is branded as an ADA Branch seat, representing IDBs from the five relevant Branches. We already have a willing volunteer to represent ADA on the WRE Board, through David Thomas, who is Chief Executive of the Middle Level Commissioners and Honorary Secretary of ADA’s Great Ouse Branch. David would feedback to ADA after each WRE Board meeting to include minutes of the meeting and any relevant commentary, as well as trying to attend a meeting of each of the involved ADA Branches over a 12 month period. ADA would pass on the information supplied by David to all relevant IDBs.

Funding for WRE The condition of ADA taking a seat is linked to us providing some financial support for the continued administration of WRE’s technical and managerial staff. WRE’s technical projects are being separately funded.

WRE have intimated that they are looking for a contribution from ADA of £15,000 for the first year of operation of WRE’s Board. This would be reviewed for the second and subsequent years by the WRE Board of Directors. It would not be expected to change markedly, and the ADA position on the WRE Board is otherwise unconstrained. It is suggested that, subject to reasonable review of the financial commitment in years 2 and 3, that ADA should indicate its support for an initial three year term.

ADA is keen to attract the funding for the WRE Board seat from those IDBs that are directly affected by WRE’s plans and activities. Several IDBs have already intimated that they would be willing to contribute to the overall sum requested by WRE.WRE have indicated that their vision includes for a future payment mechanism for the use of stored water which may in turn reduce drainage rates paid.

Proposal for contributions ADA therefore proposes that the £15,000 sum asked for by WRE is funded by contributions from all IDBs involved across WRE’s area, through a fair and proportionate system. We propose that contributions are directly linked to the banded scale of subscription (Area Annual Value Factor) used to define the membership fee IDBs pay annually to ADA.

This is calculated as the area of the Internal Drainage District (in hectares), multiplied by the total annual value of all property within the Internal Drainage District (in pounds sterling). The result is then divided by 1 million to give you the IDB’s Area Annual Value Factor.

The table attached sets out the proposed subscription scale and in the second tab the IDBs that ADA believes fall within WRE’s area of interest, as well as the proportional contribution that each IDB would contribute in year one if all IDBs were to contribute1. A minimum contribution of £50 has been set per IDB,

1 Note regarding the Middle Level: In this calculation ADA has assumed that the Middle Level Commissioners will have oversight of strategic water resources management across its district. ADA has therefore excluded contributions from IDBs within the Middle Level Commissioners’ District to prevent duplicate contributions from the same area. ADA – representing drainage, water level and flood risk management authorities Member of EUWMA- the European Union of Water Management Associations ADA is a Company Limited by Guarantee.47 Registered in England No 8948603 AGENDA ITEM 13 Rural Innovation Centre, Avenue H, Stoneleigh Park, Warwickshire, CV8 2LG Telephone: +44 (0) 2476 992889 Email: [email protected] Website: www.ada.org.uk Twitter: @ada_updates

plus a contribution directly proportionate to the Area Annual Value Factor. IDBs should be aware that the variable component would have to increase proportionately if some IDBs opt not to contribute.

ADA proposes that the IDB that provides the representative from ADA’s Branches on WRE’s Board of Directors would be responsible for administering and collecting this system of contribution. In recognition of the time spent on WRE matters by that IDB and the Director, it is proposed that that IDB would not make a financial contribution. For this reason the Middle Level Commissioners’ contribution has been set at zero in the table attached.

As you can see from this table, if everyone plays their part, the contributions per IDB remain very reasonable and we estimate that the IDBs will amply benefit from the resulting projects for the small investment made. The IDB’s we understand to part of our Branch are highlighted in blue.

We hope that your IDB will be able to favourably consider this proposal and that we can indicate ADA’s position to WRE by Friday 1st November 2019.

If you have any further questions, please do not hesitate to contact me, Robert or ADA’s offices.

Yours sincerely,

Duncan Worth Robert Caudwell ADA Director ADA Chair ADA Welland & Nene Branch

A D A D i r e c t o r

C h a

ADA – representing drainage, water level and flood risk management authorities Member of EUWMA- the European Union of Water Management Associations ADA is a Company Limited by Guarantee.48 Registered in England No 8948603 WMA CALENDAR OF MEETINGS FOR 2020

2019 2020 December January February March April May June July August September October November December

M 1 M Tu 2 1 1 Tu W 1 Bhol 1 3 1 2 2 W Th 2 2 4 2 3 1 3 Th F 3 3 1 5 3 4 2 4 F Sa 4 1 4 2 6 4 1 5 3 5 Sa Su 1 5 2 1 5 3 7 5 2 6 4 1 6 Su M 2 6 3 2 6 4 8 6 3 7 5 2 7 M Tu 3 7 4 3 7 5 SHIDB 9 7 4 SHIDB 8 6 PCWLMB 3 8 Tu W 4 8 5 4 8 6 10 8 5 9 7 4 SHIDB 9 W Th 5 9 6 5 9 7 11 NRIDB 9 6 10 8 5 10 Th F 6 10 7 6 WMA Pay 10 Bhol 8 Bhol 12 10 KLIDB 7 11 9 6 11 WMA F Sa 7 11 8 7 11 9 13 11 8 12 10 7 12 Sa Su 8 12 9 8 12 10 14 12 9 13 11 8 13 Su SHIDB H&S M 9 13 ESIDB 10 9 13 Bhol 11 15 13 10 BIDB 14 12 P&D/JPAG 9 14 M Tu 10 14 11 SHIDB 10 14 12 16 PCWLMB 14 11 15 13 10 15 Tu W 11 15 12 AdaWN/Lincs11 15 13 17 ESIDB 15 12 16 14 11 16 W Th 12 16 13 12 16 14 18 16 13 NRIDB 17 15 NRIDB 12 17 Th F 13 WMA 17 KLIDB 14 AO Com 13 KLIDB 17 15 KLIDB 19 17 14 18 KLIDB 16 13 KLIDB 18 F Sa 14 18 15 14 18 16 20 18 15 19 17 14 19 Sa Su 15 19 16 15 19 17 21 19 16 20 18 15 20 Su M 16 20 BIDB 17 16 20 18 BIDB 22 SH Cons 20 17 21 19 16 21 M Tu 17 21 SH Per/Chair18 17 21 19 Deben Com23 21 18 22 20 17 22 Tu W 18 22 19 18 22 20 24 22 19 23 21 18 23 W Th 19 23 20 19 23 21 25 23 20 24 22 19 24 Th F 20 24 21 20 24 22 26 WMA 24 21 25 WMA 23 20 25 Bhol F Sa 21 25 22 21 25 23 27 25 22 26 24 21 26 Bhol Sa Su 22 26 23 22 26 24 28 26 23 27 25 22 27 Su M 23 27 24 23 27 25 Bhol 29 27 24 Bhol 28 26 BIDB 23 28 Bhol M Tu 24 28 PCWLMB 25 JPAG 24 28 26 30 28 25 29 27 24 29 Tu W 25 Bhol 29 26 25 29 27 29 26 30 28 ESIDB 25 30 W Th 26 Bhol 30 NRIDB 27 26 30 28 30 27 29 26 31 Th F 27 31 28 27 WMA 29 31 28 30 27 1 Bhol F Sa 28 29 28 30 29 28 Sa Su 29 29 31 30 29 Su M 30 30 30 M Tu 31 31 Tu W Th

Kettlewell House Breckland DC Hickling Barn/Village Hall Marsh Reeves

Full Board Venue East Suffolk House Melton Saffrons Sports Centre Deben Com - Kirton or Bromeswell AO Com - Orford Town Hall 49 Kings Lynn IDB

Distributed to:

Members Askew J R Ayres B Banham K Bubb A Crofts C Devereux I Keene S Ms Lord Howard of Rising Kirk J Kunes P Long B (Chairman) Markillie R S Markillie S A R Matkin T (Vice-Chairman) Nockolds Mrs E Padwick N Riddington M Symington J Topgood D Whitby D Whitehead A

Officers Beaumont C Brady Miss C Camamile P J Howe G Jeffrey Miss S Laburn Ms C Neale Mrs M Taylor R

King's Lynn IDB Meeting 15 November 2019