A MEETING OF THE KING’S LYNN INTERNAL DRAINAGE BOARD WAS HELD IN THE BOARD ROOM, KETTLEWELL HOUSE, AUSTIN FIELDS INDUSTRIAL ESTATE, KING’S LYNN, NORFOLK ON FRIDAY, 15 NOVEMBER 2019 AT 9:30 AM. Elected Members Appointed Members J R Askew King’s Lynn & W N B C * K Banham * B Ayres * Ms S Keene * T Bubb R S Markillie C Crofts S A R Markillie I Devereux * T Matkin * Lord Howard of Rising * Mr N Padwick * J Kirk * M Riddington P Kunes * J Symington * B Long A Whitehead Mrs E Nockolds * D Whitby Fenland District Council D Topgood * Present (57%) Mr B Long in the Chair In attendance: Mr P Camamile (Chief Executive), Miss C Brady (Sustainable Development Manager), Mr G Howe (Project Manager), Miss S Jeffrey (Finance and Rating Manager),Ms C Laburn (Environmental Manager), Mrs M Neale (Project Manager), Mr R Taylor (Operations Manager), Mrs C Cocks (Minutes) ID King’s Lynn IDB, Minute Action 104/19 APOLOGIES FOR ABSENCE 104/19/01 Apologies for absence were received on behalf of Messrs J R Askew, C Crofts, I Devereux, P Kunes, R S Markillie, S A R Markillie, D Topgood, A Whitehead, and Mrs E Nockolds. 105/19 INTRODUCTIONS AND WELCOME 105/19/01 The Chairman introduced Miss Cathryn Brady to her first Board meeting as the new Sustainable Development Manager. Cathryn had replaced Graham Brown, following his decision to leave the Group on 1 November 2019 to start work for the National Trust. 1 ID King’s Lynn IDB, Minute Action 106/19 DECLARATIONS OF INTEREST 106/19/01 Mr K Banham declared an interest in respect of all references to the Wolferton Catchment Flood Risk Management Scheme, due to his employment with the Sandringham Estate. RESOLVED that this be noted. 107/19 MINUTES OF THE LAST MEETING 107/19/01 The minutes of the last Board meeting held on 25 September 2019 were approved and signed as a true record. Arising therefrom: 107/19/02 Complaints (92/19/02) The Operations Manager reported that the landowner had been in contact with him and had agreed to do the remediation work on Lemons Drain, as the Board had requested. RESOLVED that this be noted. 107/19/03 18_01108_C: Edward Benefer Way, King’s Lynn (93/19/02) It appeared that no consents had been granted to use the land at CB Edward Benefer Way. The Planning Team were still working through 1,800 cases and would bring this item back to the Board at a later date when their investigation had concluded. RESOLVED that this be noted. 107/19/04 19_01587_Q: Morston Point, Queen Elizabeth Way, King’s Lynn (93/19/03) One of the Sustainable Development Officers had been working with CB the Flood and Water Manager, Mr G Brown on this item. The Sustainable Development Manager would follow this up with her officers as soon as possible. RESOLVED that this be noted. 108/19 PLANT AND WORKS COMMITTEE 108/19/01 The unconfirmed minutes of the Board’s Plant and Works Committee meeting held on the 7 October 2019 were considered in detail and approved. Arising therefrom: 108/19/02 Mobile Plant Replacement (2020/21) The Operations Manager apprised the Board that he had decided to purchase a Claas Arion 650 Tractor instead of the John Deere at a saving of £40,000. The items prioritised for replacement/procurement in 2020/21 were the John Deere Tractor, the Ford Ranger XLT Double Cab Truck with hardtop and a Reform Bank Mower H7RX. The anticipated cost for these items was detailed below and within budget for 2020/21. 2 ID King’s Lynn IDB, Minute Action Net Cost Class Arion 650 Tractor (with 3,000 hour extended warranty) £84,900 Ford Ranger XLT Double Cab Truck £21,445 Reform Bank Mower H7RX £57,164 £163,509 It was agreed and thereby RESOLVED to replace and purchase the above equipment. 109/19 ENGINEERING REPORT 109/19/01 The Engineering Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 109/19/02 Islington Catchment Flood Risk Management Scheme (1.1) Work on site was progressing steadily, although elements of the earthworks had been affected by the wet weather. A test ground anchor had been installed and proof loaded to corroborate the cofferdam wall design. These permanent anchors would be installed in the coming weeks along with the heavy support frames enabling excavation of the main pumping station to progress. The required Marine Management Organisation (MMO), Environment Agency and Highways licences had been applied for. RHDHV have also been told verbally that a discharge licence will not be required for the new pumping station. RESOLVED that this be noted. 109/19/03 Mr T Bubb requested a glossary for the acronyms used in the report. GH/MN RESOLVED that this be noted. 109/19/04 Wolferton Catchment Flood Risk Management Scheme (1.2) Members were advised that the pumping station was now fully GH/MN operational and working normally. The Project Manager advised that one of the flap valves had failed on the outfall and would be replaced under warranty at no cost to the Board when weather and tide conditions permit. Following the final inspection by the Sandringham Estate’s Land Agent, it was highlighted that the sea bank above the old station outfall needed to be finished to mirror the rest of the sea bank. This would require part demolition of the current concrete wave wall and infilling with clay and soil. This work would now have to wait until August 2020 due to the over- wintering bird season, which had been agreed with the Sandringham Estate. Mr K Banham and the Estate’s staff were thanked for their help and cooperation with this project. RESOLVED that this be noted. 109/19/05 Environment Agency Public Sector Cooperation Agreement (PSCA) 3 ID King’s Lynn IDB, Minute Action Works carried out under on behalf of the Environment Agency (EA) had progressed very well with one new machine and 3 operatives. The Operations Manager met with the EA on 29 October 2019 who had confirmed that they were very pleased with the standard of work carried out by the Board on their behalf and were looking forward to a long collaboration. The EA were now considering whether or not to ask the Board to carry out some additional bushing work in the winter months. RESOLVED that this be noted. 109/19/06 The land owned by the Board behind the hospital (Gaywood Flood Area) had been entered into an environmental stewardship scheme for the tenant to use for cattle grazing. As part of this scheme, the area had now been completely fenced-off at a cost to the Board of c£24,000. This cost would be recovered over the 3 year scheme period. Members felt that this was a sensible solution to reduce the risk of fires starting that had plagued the area over the recent dry summer months. The cattle would also keep the vegetation growth under control without the need for the Board’s plant to be used. RESOLVED that this be noted. 110/19 ENVIRONMENTAL REPORT 110/19/01 The Environmental Report was considered in detail and approved (a copy of which is filed in the Report book). Arising therefrom: 110/19/02 License/Assent/Habitat Regulations Assessment (4.1) It was confirmed that an application would need to be submitted to CL Natural England well before August 2020, so that the work on the old sea wall at Wolferton Pumping Station could be completed. RESOLVED that this be noted. 111/19 PLANNING REPORT 111/19/01 The Planning Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 111/19/02 19_01910_C: Proposed Works to Culvert the Adopted Watercourse DRN145P0125 (Elm Drain) Adjacent to Elmside, Emneth Members considered an application to alter a watercourse to enable an adopted watercourse to be culverted for approximately 20 metres adjacent to Elmside, Emneth. It was agreed and thereby RESOLVED to consent this application on this occasion, subject to the Board’s standard conditions and specifications. 111/19/03 Planning Team Changes (7.) The Sustainable Development Manager advised members of recent changes that had been made to strengthen her Planning team, 4 ID King’s Lynn IDB, Minute Action following the departure of the Flood and Water Manager. Officers within the team had been renamed Sustainable Development Officers (formerly Flood and Water Officers). Miss Brady had become the WMA’s Sustainable Development Manager (formerly known as the Flood and Water Manager). Miss Jessica Nobbs had become the WMA’s Senior Sustainable Development Officer. RESOLVED that this be noted. 112/19 FINANCIAL REPORT 112/19/01 The Financial Report for the period 1 April 2019 to 30 September 2019 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising. 113/19 SCHEDULE OF PAID ACCOUNTS 113/19/01 The Schedule of Paid Accounts for the period 1 August 2019 to 30 September 2019 totalling £3,222,144.27 was considered in detail and approved (a copy of which is filed in the Report Book). There were no matters arising. 114/19 MATERIAL CHANGES TO THE RISK REGISTER 114/19/01 Members considered and approved the risk register for those risks with a risk assessment matrix score of ≥6. Arising therefrom: 114/19/02 References to the Flood and Water Manager and Flood and Water CC Officer(s) would be changed to the Sustainable Development Manager and Sustainable Development Officer(s) in due course.