WINNETKA PARK DISTRICT REGULAR BOARD MEETING THURSDAY, JUNE 26, 2014 Community Room 540 Hibbard Road 6:30 P.M.
REVISED 6/24/14
AGENDA
1. Roll Call
2. Additions to Agenda
3. Approval of May 2014 Financials
4. Approval of June 2014 Vouchers
5. Remarks from Visitors
6. Approval of Minutes A. Regular Park Board Meeting Minutes from 5/15/14 B. Annual Meeting Minutes from 5/15/14
7. Committee Reports A. Committee of the Whole Minutes from 6/12/14 B. Finance Committee Minutes from 6/12/14 C. Audit Committee Minutes from 6/12/14
8. Communications A. Pioneer Days B. Claybrook Donation C. Holt Donation D. Hoff – Memorial Day E. Hubbard Woods PTO
9. Unfinished Business A. Golf Car Lease
10. New Business A. Prevailing Wage Ordinance B. Treasurer’s Report C. Annual Audit D. IDNR Resolution/Hubbard Woods Plan Review E. Eagle Scout Presentation – Daniel Morton F. Staff Resolution
11. Matters of the Director
12. Board Liaison Report A. NSSRA
13. Remarks from Visitors
14. Staff Reports
15. Executive Session The Board will enter closed session to discuss: A. Semi Annual Review of Executive Session Minutes Sect. 5 ILCS 120/2 (c) (21) B. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. Sect. 5 ILCS 120/2 (c) (11)
16. Return to Open Session/Action
17. Adjournment
Persons with disabilities requiring reasonable accommodations to participate in this meeting should contact the Park District’s ADA Compliance Coordinator, John Muno, at the Park District’s Administrative Office, 540 Hibbard Road, Winnetka, IL Monday through Friday from 8:30 a.m. to 5:00 p.m. at least 48 hours prior to the meeting. Telephone number 847-501-2040; Fax number 847-501-5779. Requests for a qualified interpreter require five (5) working days advance notice.
DRAFT MINUTES OF THE 2,298th REGULARLY SCHEDULED BOARD MEETING OF THE COMMISSIONERS AND OFFICERS OF THE WINNETKA PARK DISTRICT, WINNETKA, IL THURSDAY, MAY 15, 2014
President Brad McLane called the meeting to order at 6:33 p.m. Commissioners present: Richard Pierce, Ian Larkin, Gerri Kahnweiler, John Thomas, and Brad McLane. Commissioners absent: Ed Harney and Teresa Claybrook. Staff present: Robert Smith, Executive Director; John Muno, Superintendent of Recreation; Bob Farmer, Chief Financial Officer; John Shea, Recreation Supervisor; Acting Superintendent of Parks, Costa Kutulas; Edna Alvord, Systems Administrator, and Libby Baker, Administrative Assistant/Safety Coordinator. Visitors present: Jude Offerle and Sean Ryan.
APPROVAL OF APRIL 2014 FINANCIALS Chief Financial Officer Bob Farmer highlighted the financials and answered questions. He noted that through April 30 we are $160,000 ahead of year to date budget projections. Salaries and wages are down due to a vacancy in the Parks Department. Utilities and repairs and maintenance are up. After review, Commissioner Thomas moved to approve the April 2014 Financials as presented. The motion was seconded by Commissioner Pierce and passed by a voice vote. Motion carried.
APPROVAL OF MAY 2014 VOUCHERS The Board was presented with the Voucher List for May 2014. In response to a question from Commissioner Kahnweiler, Bob Farmer explained that a change has been made to the way the golf pros are being paid. They are now considered outside contractors and receive a percentage of the revenue they produce. After review and discussion, Commissioner Thomas moved to approve the May 2014 Voucher List in the amount of $433,993.28. The motion was seconded by Commissioner Larkin and a roll call vote was taken. Ayes: Pierce, Larkin, Kahnweiler, Thomas, and McLane. Nays: None. Absent: Harney and Claybrook. Motion carried.
REMARKS FROM VISITORS None
APPROVAL OF REGULAR MEETING MINUTES OF APRIL 24, 2014 Commissioner Thomas moved to approve the minutes from the Regular Park Board meeting from April 24, 2014. The motion was seconded by Commissioner Larkin and passed by a voice vote. Motion carried.
APPROVAL OF EXECUTIVE SESSION MEETING MINUTES OF APRIL 24, 2014 Commissioner Thomas moved to approve the minutes from the Executive Session meeting from 1
Continued minutes from the 2,298th Regular Board meeting May 15, 2014
April 24, 2014. The motion was seconded by Commissioner Pierce and passed by a voice vote.
COMMITTEE REPORTS Approval of Parks & Beaches Committee Minutes of May 8, 2014 Commissioner Thomas moved to approve the minutes from the Parks & Beaches Committee meeting from May 8, 2014. The motion was seconded by Commissioner Kahnweiler and passed by a voice vote. Motion carried.
Approval of Administration Committee Minutes of May 8, 2014 Commissioner Thomas moved to approve the minutes from the Administration Committee meeting from May 8, 2014. The motion was seconded by Commissioner Larkin and passed by a voice vote.
Approval of Finance Committee Minutes of May 8 2014 Commissioner Thomas moved to approve the minutes from the Finance Committee meeting from May 8, 2014, as amended. The motion was seconded by Commissioner Larkin and passed by a voice vote.
Approval of Committee of the Whole Minutes of May 8, 2014 Commissioner Thomas moved to approve the minutes from the Finance Committee meeting from May 8, 2014, as amended. The motion was seconded by Commissioner Kahnweiler and passed by a voice vote.
COMMUNICATIONS President McLane noted the positive correspondence received for the ice show and the egg hunt. He stated that he is pleased that people take the time to write these notes.
UNFINISHED BUSINESS Hubbard Woods Master Plan Update Mr. Scott Freres of the Lakota Group gave a brief update and explained that there are now two refined, preferred plans. He described both concepts. Concept 1 includes a geometric layout of walking paths, maintains a single roadway inbound on Gage Street and reuse of the train station including meeting space, shelter space, washroom facilities, and storage. Concept 2 has a more organic layout with two way circulation at Gage St. Some park space may be needed to allow for parking. Improvement would be made to walkway conditions, in and around the sight. Mr. Freres handed out some preliminary cost estimates for each project. An update of the two plans will be placed on the website. 2
Continued minutes from the 2,298th Regular Board meeting May 15, 2014
NEW BUSINESS Beach Access Request Director Smith reviewed the request received from the Glencoe Park District. Commissioner Thomas made a motion that the request be granted to allow residents of Glencoe access to Maple and Elder Lane beaches for July 4, 2014 at Winnetka resident fee rates. Fee rates for non- resident patrons of either community would stand as is. The motion was seconded by Commissioner Pierce and a roll call vote was taken. Ayes: Pierce, Larkin, Kahnweiler, Thomas, and McLane. Nays: None. Absent: Harney and Claybrook. Motion carried.
Stormwater Utility Fee Appeal Director Smith reviewed the stormwater appeal process. Commissioner Kahnweiler expressed her dissatisfaction with the newly imposed utility fee by the Village of Winnetka. Commissioner Thomas made a motion to approve the engineering proposal from Gewalt Hamilton Inc. of Vernon Hills, IL. for a total sum of $15,075.00. The motion was seconded by Commissioner Pierce and a roll call vote was taken. Ayes: Pierce, Larkin, Thomas, and McLane. Nays: Kahnweiler. Absent: Harney and Claybrook. Motion carried.
MATTERS OF THE DIRECTOR Director Smith reported that he received an outline from Scott Freres that can be completed to recommend members for the steering committee for the Lakefront Master Plan. Director Smith also mentioned that he met with KWBA and the fields will open to them next week. The recognition plaque has been installed on the field.
BOARD LIAISON REPORT Planning Commission – Commissioner Thomas stated that the commission will meet next week.
Caucus – Commissioner Thomas introduced our visitor Jude Offerle – Commissioner Kahnweiler asked if the bike plan will be addressed with the Village. The Board directed Director Smith to discuss with Village the Bike Plan.
REMARKS FROM VISITORS Jude Offerle expressed that she liked the plans for Hubbard Woods. She reminded the board that one of the Caucus Parks Committee platforms is a strong preference to continue winter ice skating at Hubbard Woods.
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Continued minutes from the 2,298th Regular Board meeting May 15, 2014
STAFF REPORTS John Shea recapped the Doggy Egg Hunt, Egg Hunt, Leprechaun Leap, Chili Cook-Off, Dessert Bake-Off, and the Mother-Daughter Tea. He also reported on the upcoming beach cleanup, the opening of the boat launch next weekend, the Father’s Day brunch and a new event at the launch for pass holders. Superintendent Muno also described a new initiative to celebrate the end of the year. The Pioneer Days event will take place at Crow Island Woods for all 3rd graders. It is a partnership with SD 36. Libby Baker distributed a communication piece from NSSRA and provided the board with an update on the NSSRA acquisition plan.
Acting Superintendent of Parks Kutulas reported on the progress of the teaching shelter.
EXECUTIVE SESSION President McLane noted that there was no need for Executive Session.
ADJOURNMENT Commissioner Thomas moved to adjourn the Regular Board meeting at 7:50 p.m.
______Brad McLane, Board President Robert Smith, Board Secretary
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DRAFT MINUTES OF THE WINNETKA PARK DISTRICT BOARD OF COMMISSIONERS ANNUAL MEETING THURSDAY, MAY 15, 2014
Commissioner Brad McLane called the meeting to order at 7:50 p.m. and a roll call was taken. Commissioners present: Richard Pierce, Ian Larkin, Gerri Kahnweiler, John Thomas, and Brad McLane. Commissioners absent: Teresa Claybrook and Ed Harney. Staff present: Robert Smith, Executive Director; John Muno, Superintendent of Recreation; Bob Farmer, Chief Financial Officer; John Shea, Recreation Supervisor; Acting Superintendent of Parks, Costa Kutulas; Edna Alvord, Systems Administrator, and Libby Baker, Administrative Assistant/Safety Coordinator. Visitors present: Jude Offerle and Sean Ryan.
Election of Officers Commissioner McLane appointed Director Smith President Pro Tem. Director Smith opened the floor for nominations for Park Board President.
Commissioner Larkin moved to nominate Commissioner McLane as President. The motion was seconded by Commissioner Kahnweiler and passed by a voice vote. Motion carried.
There being no further nominations, Director Smith asked, “May I have a motion to close nominations for this office?” Commissioner Thomas moved to close the nominations for Park Board President. The motion was seconded by Commissioner Larkin and passed by a voice vote. Motion carried.
Director Smith called for a motion to elect Commissioner McLane as President. Commissioner Thomas moved to elect Commissioner McLane as President and a roll call vote was taken. Ayes: Pierce, Larkin, Kahnweiler, Thomas, and McLane. Nays: None. Absent: Harney and Claybrook. Motion carried.
President McLane opened the floor for nominations for Vice-President of the Park Board. Commissioner Pierce moved to nominate Commissioner Larkin as Vice President.
There being no further nominations, President McLane asked, “May I have a motion to close nominations for this office?” Commissioner Thomas moved to close the nomination. The motion was seconded by Commissioner Pierce and passed by a voice vote. Motion carried.
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President McLane asked for a motion to elect Commissioner Larkin as Vice-President. Commissioner Kahnweiler moved to elect Commissioner Larkin as Vice-President. The motion Continued minutes from the Annual Board Meeting May 15, 2014
was seconded by Commissioner Pierce and a roll call vote was taken. Ayes: Pierce, Kahnweiler, Thomas and McLane. Nays: None. Absent: Harney and Claybrook. Motion carried.
Appointment of Director, Secretary, Treasurer and Attorney President McLane moved to appoint Robert Smith as Executive Director and Board Secretary of the Winnetka Park District. The motion was seconded by Commissioner Larkin and a roll call vote was taken. Ayes: Pierce, Larkin, Kahnweiler, Thomas, and McLane. Nays: None. Absent: Harney and Claybrook. Motion carried.
Commissioner Thomas moved to appoint Bob Farmer as Treasurer of the Winnetka Park District. The motion was seconded by Commissioner Pierce and a roll call vote was taken. Ayes: Pierce, Larkin, Kahnweiler, Thomas, and McLane. Nays: None. Absent: Harney and Claybrook. Motion carried.
Commissioner Larkin moved to appoint Tressler, LLP, as the Park District’s Attorney. The motion was seconded by Commissioner Pierce and a roll call vote was taken. Ayes: Pierce, Larkin, Kahnweiler, Thomas, and McLane. Nays: None. Absent: Harney and Claybrook. Motion carried.
Committee Assignments President McLane noted that he had heard from Commissioners Claybrook and Harney that they are comfortable with the committees they are currently assigned to. Director Smith reviewed the current assignments and the Board had a discussion about possible changes. The committee structure for 2014-2015 is as follows:
Administration – Chair Larkin, members Pierce, Kahnweiler and Smith Audit – Chair Thomas, members Kahnweiler, Pierce and Farmer Finance – Chair Kahnweiler, members Harney, Larkin and Farmer Parks & Beaches – Chair Claybrook, members Thomas, Larkin, Muno and Kutulas Recreation – Chair Kahnweiler, members Thomas, Claybrook and Muno Revenue Facilities – Chair Pierce and members Thomas, Harney, Muno and Gullen Lakefront Parks & Beaches Master Planning – Chair McLane – convert to COW
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Continued minutes from the Annual Board Meeting May 15, 2014
Liaison Responsibilities Director Smith reviewed the current assignments and the Board had a discussion about possible changes. The liaison assignments for 2014-2015 are as follows:
Village Planning Commission: Commissioner Thomas Winnetka Parks Foundation: Commissioners Larkin and Harney Northern Suburban Special Recreation Association: Baker School District 36 and New Trier High School: Commissioner Claybrook Winnetka Caucus Council: Commissioner Thomas Environmental/Forestry Commission: No one assigned – may assign as needed. A staff person will be assigned to monitor the minutes of this commission.
Commissioner Thomas moved to adjourn the meeting at 8:05 p.m. and was seconded by Commissioner Pierce and passed by a voice vote.
______Brad McLane, President Robert Smith, Secretary
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DRAFT WINNETKA PARK DISTRICT COMMITTEE OF THE WHOLE MEETING MINUTES THURSDAY, JUNE 12, 2014 COMMUNITY ROOM 5:30 P.M.
President McLane called the meeting to order at 5:34p.m. Commissioners present: Teresa Claybrook, Richard Pierce, Ed Harney, Ian Larkin, Brad McLane, Gerri Kahnweiler and John Thomas. Commissioners Absent: None. Staff present: Robert Smith, Executive Director; John Muno, Superintendent of Recreation; Bob Farmer, Chief Financial Officer; Mary Cherveny, Communication/Marketing Manager; Costa Kutulas, Superintendent of Parks, and Libby Baker, Administrative Assistant. Visitors present: Ron Amen from Lauterbach & Amen, Jude Offerle and Dr. Bruce Chase.
Golf Dredging – 18th Fairway Director Smith recapped for the Board the information regarding the evaluation of the drainage ditch which runs along the 18th fairway between the forest preserve property and golf course. Meetings have been held MWRD to discuss the possibility of dredging that area to help improve drainage of the golf course and other areas. He noted that a $40,000 place card has been put in the budget for engineering, permitting and construction administration. He referenced the letter and estimated cost from Gewalt Hamilton of $100,000 to undertake the project. Director Smith asked for approval to start the construction document phase. Village staff feels that if the park district agrees with forest preserve to take over the long term maintenance, the Village would fast track the permitting process. Previous meetings were held with MWRD Commissioner Deborah Shore who indicated that money might be available for this type of project but we would need to show the benefits it has for the neighbors. Commissioner Kanhweiler inquired if this project was necessary at this time with all of the other projects on the table. Superintendent Kutulas reported that dredging the ditch will help alleviate the flooding in the ice arena parking lot and ultimately the building. Commissioner McLane expressed that he would like to see all the benefits of this project. The committee recommended approval by the full Board for up to $15,000 to get started with the construction document phase, but expressed that this is not a commitment that the project will take place.
Tower Beach Water Line Superintendent of Parks Costa Kutulas reviewed the Board Summary and explained that a leaking water line has been fixed. The Village is providing assistance with the paving and restoration of the repair site.
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Continued Minutes from the Committee of the Whole meeting June 12, 2014
Recognition Plaque Communication/Marketing Manager Mary Cherveny reviewed her Board Summary, expressing that it is the intent of the Park District to provide a plaque for the Winnetka Parks Foundation and to install an additional plaque to encourage legacy giving. Staff recommends, with final approval from the Winnetka Parks Foundation, the Winnetka Park District Board of Commissioners honor the past work of the Winnetka Parks Foundation with the purchase and installation of the WPF/Legacy Giving Plaque on the pillar to the right of the Skokie Playfield informational sign. Director Smith also noted that he and Bob Farmer will be meeting with the WPF next week.
Hubbard Woods - OSLAD Grant Director Smith described the short and long term concepts for Hubbard Wood Park. The plans are contingent on Metra. Director Smith has met with Laura Stuart, a grant writer who feels we have adequate components to apply for the Open Space Lands Acquisition and Development (OSLAD) grant. It is a matching grant up to $400,000. He also explained that the shelter might be a good candidate for a Park and Recreational Facility Construction (PARC) grant. He also mentioned that bike trail grants are available as well.
Adjournment Commissioner Pierce moved to adjourn the meeting at 6:10 p.m. The motion was seconded by Commissioner Harney and passed by a voice vote. Motion carried.
______Brad McLane, President Robert Smith, Secretary
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DRAFT WINNETKA PARK DISTRICT FINANCE COMMITTEE MEETING MINUTES THURSDAY, JUNE 12, 2014 COMMUNITY ROOM 5:50 P.M.
Committee Chair Gerri Kahnweiler called the meeting to order at 6:10 p.m. Committee members present: Ian Larkin and Ed Harney. Also present: Commissioners Teresa Claybrook, Richard Pierce, Brad McLane and John Thomas. Staff present: Robert Smith, Executive Director; John Muno, Superintendent of Recreation; Bob Farmer, Chief Financial Officer; Mary Cherveny, Communication/Marketing Manager; Costa Kutulas, Superintendent of Parks and Libby Baker, Administrative Assistant/Safety Coordinator.
Prevailing Wage Chief Financial Officer Farmer presented the Prevailing Wage Ordinance and explained that this is a routine item and is required to be filed each year. He recommends approval at the June 26 meeting.
Reserve Levels Bob reviewed his report, specifically noting pages 2 and 3. Commissioner Harney recommended that the topic of revenue: expense limits be discussed during the next strategic planning process.
The Board questioned if maybe the Caucus should ask the question: Should we go to referendum or should we continue to subsidize certain areas?
Treasurer’s Report Bob Farmer reported that the filing of the Treasurer’s Report is an annual requirement. The Board will approve it at the next meeting and it will be posted on the website.
Dashboard-Revenue Funds Commissioner Larkin presented some sample dashboards that were developed using the March financials. He explained that they are not intended to replace the current reports or to create extra work. His hope is that the dashboards will help answer questions and make the financials more clear. After review of the dashboards, some suggestions included; changing the font, scale and colors to make them easier to read.
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Continued Minutes from the Finance Committee meeting June 12, 2014
Adjournment Commissioner McLane moved to adjourn the meeting at 6:38 p.m. The motion was seconded by Commissioner Pierce and passed by a voice vote. Motion carried.
______Brad McLane, President Robert Smith, Secretary
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DRAFT WINNETKA PARK DISTRICT AUDIT COMMITTEE MEETING MINUTES THURSDAY, JUNE 12, 2014 COMMUNITY ROOM 6:10 P.M.
Committee Chair John Thomas called the meeting to order at 6:38 p.m. Committee members present: Richard Pierce and Gerri Kahnweiler. Also present: Commissioners Richard Pierce, Ed Harney, Ian Larkin and Brad McLane. Staff present: Robert Smith, Executive Director; John Muno, Superintendent of Recreation; Bob Farmer, Chief Financial Officer; Mary Cherveny, Communication/Marketing Manager; Costa Kutulas, Superintendent of Parks and Libby Baker, Administrative Assistant/Safety Coordinator. Visitors present: Ron Amen from Lauterbach & Amen, Jude Offerle and Dr. Bruce Chase.
Annual Audit Ron Amen of Lauterbach & Amen presented the Annual Audit and highlighted specific areas of significance. Mr. Amen commented that the firm typically gives Bob F. information about other similar size park districts for comparison purposes. The Management Letter identifies the following: The GASB 67 & 68 change that will be implemented is that the unfunded pension liability will become part of the audit beginning December 2015, which Lauterbach & Amen will coach staff on over the next year and that there are funds that are not in compliance with the 25% reserve. Two other items highlighted were rollover items from last year: GASB 61 and funds that are over budget in the expense category. He also pointed out that the opinion is “clean” or “unqualified” which is the highest opinion one can get. Mr. Amen also referenced page 12 which is the reconciliation to go from modified to full accrual. Base on that information he expressed that the Board/Park District is doing things financially that will benefit the future. The committee recommended that the Annual Audit be accepted at the Regular Board meeting scheduled for June 26, 2014.
Adjournment The meeting was adjourned at 7:20 p.m.
______Brad McLane, President Robert Smith, Secretary
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It’s Time to Write a Parent Letter by Mrs. Ney
How shall I begin my May 23rd parent letter, About a week starting in shorts and ending in sweaters?
Perhaps I should start with Math because I enjoy it so, Finding fractional parts of both wholes and groups we now know.
Yet, Science gave us batteries, wires, bulbs and a dare, To find closed circuits vs. those much in need of repair.
Reading and writing Tall Tales required imagination, Literary tools - simile and exaggeration.
To say we had as much fun as forty pigs in the mud, Is just recognizin’ the Pioneer Day was no dud!
Our own Winnetka Park District graciously planned it ALL! If my memory ain’t a-failin’, each event I’ll recall.
In the log house, helped by the Historical Society We toured, made ink and beat rugs as part of our party.
Then they shooed us outside after we each finished a chore, To play good ole games - Graces, Hoop-n-Stick and Tug-a-War.
L.L. Bean shared the knowledge of quickly makin’ fire, Then we silently watched the flames grow higher and higher.
With the Backyard Nature Center we found bugs, tracks and trees, Then used different tools to make tree-tapping a breeze.
About the importance of safety we were really strict, When using bows and arrows with Winnetka Park District.
The Public Library gathered us by a shady bench, And our thirst for Pioneer Tall Tales they surely did quench.
At ‘dinner’ with cousins from both Hubbard Woods and Greeley, We enjoyed laughter and stories while eating heartily.
Admiring our homemade Tool quilts back in our room, Reminds us ‘Women’s work is easy’ we must not assume.
At the risk of saying too much and becoming a bore, I’ll admit that teaching 3rd graders is hardly a chore.
Now I must stop this procrastinating and get to work, Or perhaps…just maybe…this week’s letter writing I’ll shirk. 5/14/2014
Teresa & Bob Claybrook 878 Oak Street Winnetka, IL 60093
John Muno Winnetka Park District
Dear John:
I want to commend you on the progress and changes you are making in support of the Winnetka Golf Program. I truly believe this new focus on Golf will improve the overall programming and services associated with the Golf Course, and more importantly improve the financial position of our programs.
As you and I previously discussed, one thing I personally noticed missing from our Golf community are clubs for kids to use for the range or the open course. Most Winnetka programs make it "easy" for children to try sports without incurring significant costs to purchase the gear (the ice rink provides skates and gear, tennis provides rackets etc.. .) . Knowing you are receptive to providing this gear on a go-forward basis, Bob and I would like to make the enclosed $2000.00 contribution through the Parks Foundation to specifically be applied to the purchase of Golf Gear for Children. If, by chance, you do not need this entire amount for the purchase of additional golf clubs or gear, you are welcome to apply the remaining funds for gear to support the summer camps and/or drop-in park playdates hosted by the park district.
I recognize you will be looking at many new and creative ways to help encourage our community to try the course. Hopefully this addition will open the doors to the younger community.
Thank you for all of your great work. SintuWIV
Teresa & Bob Claybrook 878 Oak Street
CC: Robert Smith, Brad Mclane
Winpark.org Mail - Fwd: 2014 Winnetka Memorial Day Parade & Wr... https://maiJ.google.com/mail/?ui=2&ik=7b4c67b887&view=pt&sear...
Toby Ross Recreation Supervisor
Winnetka Park District 540 Hibbard Road Winnetka, n. 60093 www.winpark.org
(847) 501-2071
------Forwarded message --- From: John S. Hoff
Friday, June 06, 2014
Dear Colonel Goodes (&All Others associated with the 2014 Memorial Day Ceremony):
After being out of town for the past ten days, I would like to take a moment to SINCERELY THANK all of you who made the 2014 Winnetka Memorial Day Parade & Wreath-Laying Ceremony such a success, including those of you who helped out as drivers of the 5 decorated red convertibles, one-each for each of the 5 branches of the Armed Forces. I'd also like to thank all the "Vets'', as representatives from EACH of the 5 branches of the U.S. Armed Forces, who faithfully "show up" every year (in their uniforms) to help support this wonder event, as well. Everybody dependably "did their part", and I sincerely appreciate being able to rely on each of you for your yearly support and help. Happily, we were "blessed" with great weather this year, which helped insure the great turn-out we got this year. The rough estimate of people who turned out for the event this year was approximately 3,000 on-lookers & participants. As always, Susie Schreiber did a great job with organizing the Boy & Girl Scouts and "Wreath-Laying" event, helping to instill a sense of civic responsibility and Patriotism in the next generation of Winnetka Youth. Phil Hoza and his able VFW Post Vets reliably helped, as well, as they always can be counted on to do, with their marching rifle unit, their "21 gun salute" and Taps. The U.S. Coast Guard Auxiliary Color Guard and small boat unit all looked SHARP, as well. Al Day did his always-dependable job as "MC" superbly, as well. In short, this year it "all came together" nicely to make for a GREAT DAY and a highly successful event.
2of4 6/9/2014 1 I :."i3 AM Winpark.org Mail - Fwd: 20 14 Winnetka Memorial Day Parade & Wr... https://mail.google.com/mail/?ui=2&ik=7b4c67b887&view=pt&sear...
I would especially like to thank Colonel Jeffrey Goodes, USMC (Commander MACG-48 at Great Lakes), for making the two military vehicles and the 5 very sharp Marines a key prui of this year's event. The 5 participants, ably headed by USMC GySgt. Dennis Jones, did an absolutely outstanding job in representing not only the USMC, but ALL of the U.S. military now serving, in honoring and remembering those military who have gone ahead of us and made the "ultimate sacrifice" for their country. Those uniformed USMC participants (and the impressive assets they brought with them - thanks to Colonel Goode), all contributed greatly to keep the focus on the military aspects of the event. Without their participation, the event would have largely consisted of "Boy/Girl Scouts and Buicks" !. This is now about the 20th year of continuous support by the USMC Marine Air Control Group-48, who have "partnered" with, and supported the Winnetka Park District and the Village of Winnetka, to make this event such a success. The USMC participation and active "community out-reach" was (and is) VERY APPRECIATED. Literally hundreds of people came up the Marines to express their thanks, gratitude and appreciation for all they do - for all of us. Colonel Goodes' Marines were the ONLY Active Duty military unit participating in this year's event, they all did an outstanding job and are deserving ofrecognition and commendation. They gave-up their valuable holiday weekend to help make it possible. They also remained after the event to meet with, and talk to, many of the estimated citizens of Winnetka, answered the questions posed by the kids (and many adults), and displayed their vehicles, which we attempted to feature prominently up on the grass, immediately behind the Chinnopath on the Winnetka Village Commons. The participating Marines each made great ambassadors for the USMC and "put a real face" with the uniform. They, and the vehicles they brought with them, all helped serve as a proper military "backdrop" to the solemn event. I would ask that Colonel Geodes convey the sincere appreciation on all of our behalf to each of his troops who participated, for "a job WELL DONE", and their being willing to have given up their holiday weekend in order to participate in this worth while Ceremony.
Toby Ross, and his "crew'' from the Winnetka Park District, made it all "run like a Swiss watch". There wasn't a "hitch" or "glitch" (at least that I noticed) this year. Everything possible or needed was thought of. As a result, the event ran smooth. The annual event, this year making it the 87th anniversary of the event, is one of the reasons why living in Winnetka is such a pleasure. Along with the 4th of July Parade and event, the Memorial Day Parade & Ceremony provides a true "slice" of Americana, American Pride and Patriotism. Militarily, I thought it that all aspects struck the PERFECT "tone", and was totally appropriate for the intent and purpose of the occasion.
So, again, my personal-thanks for all who helped make this year's event such a great success that it was, and has become.
Sincerely, /S/ JOHN HOFF
3 of4 1'/Q/?nl d 11 -'i1 AM Winpark.org Mail - Fwd: 2014 Winnetka Memorial Day Parade & Wr... https://mail.google.com/maiJ/?ui=2&ik=7b4c67b887&view=pt&sear...
John S. Hoff
Colonel, USAF (Ret)
Military Advisor to the Winn. Pk. District
& the Village of Winnetka Attorney at Law HOFF LAW GROUP 135 S. LaSalle Street, Suite 3300 Chicago, Illinois 60603-4134 312/346-81 I l 312/853-3924 Fax [email protected] vvwvv.aviationattorney.com
1 nf4 i<:; /Oh f\111 11-'\'.! AM HUBBARD WOODS SCHOOL P.T.O. 11J0 Chatfield Road, Winnetka, Illinois 60093 446-0920
On behalf of the Hubbard Woods PTO, I want to heartily thank you for your generous donation to this year's Mayfest efforts at Hubbard Woods school. We successfully raised a record number of outstanding raffle prizes which contributed to an outstanding Mayfest and many happy people (mostly children!).
Mayfest has been a 30 year plus showing of the tremendous sense of community at Hubbard Woods and would not be possible without the support of local businesses. This one day carnival which includes games, rides and a raffle, couldn't have been better. It was a picture perfect day and everyone had a fabulous time.
We thank you again for supporting your local school and hope we can count on you again in 2015 when we will celebrate Hubbard Wood's 1Oath birthday. It will be quite a year!
We wish you a great summer and thank you again for your kind support!
Regards, ~ NQpJ\ u"L ~,., ~~ ilN\. k~ ~~ ~u~l~ Kathy Newlands of . ~ iu. s\L~hj fv-11 Maytest Raffle Chair 707.849.6871 • 11~ -k "'"; S per :"1J
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Board Summary Winnetka Park District
Date: June 12, 2014
To: Finance Committee
Subject: Prevailing Wage Rate Ordinance #535
From: Robert Fanner, Business Manager
Summary:
Attached is the Prevailing Wage Rate Ordinance #535. This ordinance is being presented to the Board for adoption on June 26, 2014.
The Illinois Prevailing Wage Act (820 ILCS 130/0.01 through 130/12) requires Park Districts in June of each year to determine the prevailing wage rates paid to laborers, mechanics and other workers employed on public works projects in the county in which the physical work on behalf of the Park District is performed.
The prevailing wage determination may be made either independently or through the Illinois Department of Labor (IDOL). As in past years we are reconunending that the Board adopt the Prevailing Wage Rate Determination for June 2014, supplied by Illinois Department of Labor.
Recommendation
Staff recommends approval of"Prevailing Wage Rate Ordinance #535" at the Regular Board meeting on June 26, 2014.
1 WINNETKA PARK DISTRICT
AN ORDINANCE ADOPTING PREVAILING WAGE RATES TO BE PAID TO LABORERS, MECHANICS AND OTHER WORKERS PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE WINNETKA PARK DISTRICT
ORDINANCE NO. 535
WHEREAS, the State of Illinois has enacted the Prevailing Wage Act, approved June 26, 1941, as amended, being 820 ILCS 130/0.01through130/12 (the "Act"); and
WHEREAS, the Act requires that during the month of June of each calendar year the Board of Park Commissioners of the Winnetka Park District (the "Park District") investigate and ascertain the prevailing rate of wages, as defined in said Act, in the '1locality'1 of the Park District for laborers, mechanics and other workers performing construction of public works for the Park District;
NOW, THEREFORE, BE IT ORDAINED by the Board of Park Commissioners of the Winnetka Park District, as follows:
Section 1: To the extent and as required by the Act, the general prevailing rate of wages in this locality for laborers, mechanics and other workers engaged in the construction ofpublic works coming under the jurisdiction of the Park District is hereby ascertained to be the same as the prevailing rate of wages for construction work in Cook County, as determined by the Department of Labor of the State of Illinois (the "Department") as of Jtme 1, 2014, a copy of those determinations being attached hereto and incorporated herein by reference. As required by said Act, any and all revisions of the prevailing rate of wages by the Department shall supersede the Department's June determination and apply to any and all public works construction undertaken by the Park District. The definition of any terms appearing in this Ordinance which are also used in the Act shall be the same as in the Act.
Section 2: Nothing herein contained is intended to apply nor shall be construed to apply said prevailing rate of wages as herein ascertained to any work or employment performed on behalf of this Park District except public works construction or demolition to the extent required by the Act.
Section 3: The Park District Secretary shall publicly post or keep available for inspection by any interested party in the main office of this Park District this determination of prevailing rate of wages. A copy of this determination or of the current revised determination of prevailing rate of wages then in effect shall be attached to all contract specifications, and for works awarded to a contractor without a public bid, contract or project specification, shall be attached to the purchase order related to the work to be done or in a separate document.
Section 4: The Park District Secretary shall promptly file a certified copy ofthis Ordinance with the Secretary of State of Illinois, Index Department and the Illinois Department of Labor, in Springfield. Section S: Within thirty (30) days after filing a certified copy of this Ordinance with the Secretary of State and the Illinois Department ofLabor, the Park District Secretary shall cause to be published in a newspaper of general circulation within the area a notice that this determination is effective and constitutes the determination of this public body.
Section 6: The Park District Secretary shall mail a copy of this Ordinance to any employer, and to any association of employers and to any person or association of employees who have filed or file their names and addresses, requesting copies of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates.
Adopted by roll call vote this 26th day of June, 2014.
AYES:
NAYS:
ABSENT:
President, Board of Park Commissioners Winnetka Park District
ATTEST:
Secretary, Board of Park Commissioners Winnetka Park District STATE OF ILLINOIS ) ) SS COUNTY OF - - --- )
SECRETARY'S CERTIFICATION
I, Robert Smith, do hereby certify that I am Secretary of the Board of Park Commissioners of the Winnetka Park District, Cook County, lllinois, and as such official , I am keeper of the records, ordinances, files and seal of said Park District, and
I HEREBY CERTIFY that the foregoing instrument is a true and correct copy of Ordinance No. 535:
AN ORDINANCE ADOPTING PREVAILING WAGE RATES TO BE PAID TO LABORERS, MECHANICS AND OTHER WORKERS PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE WINNETKA PARK DISTRICT adopted at a duly called Regular Meeting of the Board of Park Commissioners of the Winnetka Park 1 District, held at Cook County, Illinois, in said Park District at 6:30 p.m. on the 26 h day of June, 2014.
I do further certify that the deliberations of the Board on the adoption of said ordinance were conducted openly, that the vote on the adoption of said ordinance was taken openly, that said meeting was called and held at a specified time and place convenient to the public, that notice of said meeting was duly given to all of the news media requesting such notice, that said meeting was called and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as amended, and with the provisions of the Park District Code of the State of Illinois, as amended, and that the Board has complied with all of the provisions of said Act and said Code and with all of the procedural rules of the Board.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of said Park District at Cook County, Illinois, this 26th day of June, 2014.
Secretary, Board of Park Commissioners Winnetka Park District
[SEAL] Board Summary Winnetka Park District
Date: June 12, 2014
To: Finance Committee
Subject: 2013 Treastrrer's Report
From: Robert Farmer, Business Manager
Summary:
Attached is the 2013 Treastrrer' s Report. . This report is being presented to the Board for review on June 26, 2014.
The Illinois Public Funds Statement Publications Act as amended by PA 97-1460 (effective January 1, 2012) requires Park Districts to publish a "Notice of Availability of the Annual Audit" report in a local newspaper. The Treasurer' s Report is still required to be completed within six months of the end of the fiscal year but, is no longer required to be published. Both the Annual Audit and th~ Treasurer's Report are to be available upon request.
Recommendation
No action is required by the Board. This is for information only. After review by the Board, the attached report will be updated to the website.
1 WINNETKA PARK DISTRICT TREASURER'S REPORT FOR THE YEAR ENDED DECEMBER 31, 2013
REVENUES
Corporate Fund Property Taxes $ 2,635,916 Replacements Truces 38,373 Interest Income 16,273 User Fees 46,825 Pro Shop Sales 613 Miscellaneous Revenue 46,266 Total 2,784,266
Recreation Fund Property ·Tru Golf F und User Fees 1,356,340 Pro Shop Sales 128, 127 Miscellaneous Revenue 108,367 Total 1,592,834 Platform Tennis Fund User Fees 197,504 Pro Shop Sales 339 Miscellaneous Revenue 28 Total 197,87 l Tennis Fund User Fees l,469,014 Pro Shop Sales 19,868 Miscellaneous Revenue 66,956 Total l,555,838 Indoor lee Rink Fund User Fees 976,200 Miscellaneous Revenue 263,855 Total 1,240,055 1 Special Recreation Fund Property Taxes 198,785 Workers Compensation Fund Property Taxes 72.520 Employers LMRF & FICA Fund Property Taxes 654,098 Audit Fund Property Taxes 25,104 Liability Insurance Fund Property Taxes 139,465 Bond Debt Service Taxes 302,673 Capital Projects Fund Interest Income 16,233 Miscellaneous lncome 37,500 53,733 EXPENSES Corporate Fund Salaries & Wages 1,362,507 Supplies 190,135 Services 518,112 Repairs & Maintenance 113,535 Utilities 53,233 Capital Improvements 166,068 Contracts Payable 539,263 Corporate Allocations & Transfers 4,175,040 Total 7, 117,893 Recreation Fund Salaries & Wages 692,632 Supplies 183,562 Services 417,723 Repairs & Maintenance 26,526 Utilities 17,744 Capital Improvements 6,570 Corporate Allocations & Transfers 482,502 Total 1,827,259 2 Golf F und Salaries & Wages 948,893 Supplies 240,460 Services 213,982 Repairs & Maintenance 79,849 Utilities 130,745 Pro Shop Goods 101 ,151 Capital Improvements 2 18,310 Contracts Payable 816 Corporate Allocations & Transfers (122,825) Total 1,811 ,381 Platform Tennis Fund SaJaries & Wages 67,330 Supplies 8, 153 Services 5,637 Repairs & Maintenance 26, 154 Utilities 24,582 Pro Shop Goods 218 Capital Improvements 36,826 Corporate Allocations 14,743 Total 183,643 Tennis Fund Salaries & Wages 944,031 Supplies 49,036 Services 143,712 Repairs & Maintenance 51 ,435 Utilities 99,140 Pro Shop Goods 14,550 Capital Jmprovements 178,951 Contracts Payable 15,375 Corporate Allocations 98!602 Total 1,594,832 Indoor Ice Rink Fund Salaries & Wages 382,521 Supplies 94,933 Services 39,624 Repairs & Maintenance 72,181 Utilities 149,019 Capital Improvements 94,772 Corporate Allocations 61 ,938 Total 894,988 Special Recreation Fund Special Program Expenses 160,122 Capitals 78 447 Total 238,569 3 Workers Compensation F und losurance Premiums 69,971 Employers TMRF & FICA F und IMRF & FICA Expenses 772,787 Corporate Allocations & Transfers {100,000) TotaJ 672,787 Audit Fund Audit Expenses 20,300 Liability Insurance F und Salaries & Wages 29,3 15 Supplies 3,830 Services 150,065 Repairs & Maintenance 2,631 Corporate Allocations & Transfers {60,000) 125,84 1 Bond Debt Service Services 990 Contracts Payable 2931720 294,710 Capital Projects Fund Capital Improvements 6,498,254 Transfers (4,550,000) 1,948,254 Grand Total Revenue $ 10,679,244 Gr~nd Total Expenditures $ 1618001428 A MORE DETAlLED REPORT IS AVAILABLE FOR PUBLIC INSPECTION AT THE PARK DISTRICT'S OFFICE DURING REGULAR BUSINESS HOURS. Robert E. Fanner, Treasurer Board of Park Commissioners Winnetka Park District Winnetka, Illinois 4 Treasurer's Report - Fiscal Year 2013 For Monies Paid Out As Compensation In Subparagraph (c) - Exceeding $2,500 '*4 IMPRINT $4381 .89 *4FX SPIRIT APPAREL $3208 *A HORN INC $57044 *A-1 PEST CONTROL, INC. $5974 *AFLAC $25681 .19 *AHAi REFEREE COMMITTEE $12204 *ALAN GRAHAM & ASSOCIATES $18665.26 "ALL AMERICAN EXTERIOR SOLUTIONS $72118 "ALLSTATE REMODELING, INC $3585 *AMALGAMATED BANK OF $832982.5 *ANNE BAHAN $6035 *ANTON'S GREENHOUSES, INC. $4202.25 *ARC ILLINOIS $2644.2 *ARLINGTON POWER $9816.43 *ARROW HOCKEY & SPORT CORP $7353.53 *ARTHUR CLESEN INC. $16655.76 *AT&T 847 441-5711 078 5 $2602.07 *AT&T 847 501-2077 316 5 $3464.32 *AT&T 847 501-2607 696 9 $4460.28 *BECKER ARENA PRODUCTS $3882.94 *BELL FUELS, INC. $77216.92 *BESS HARDWARE & SPORTS $5145.5 *BILL KILCOYNE $4986 *BILL PORTER ORCHESTRA $6600 *BISHOP HEATING, INC. $10220.36 *BLACKHAWK FINANCE, INC $3612.17 *BMO CORP. MASTERCARD $268399.81 *BMO HARRIS BANK NA $115374.7 *BSN SPORTS $107499.98 *BTSI $28460.88 *BURRIS EQUIPMENT $26250.48 *BUSHNELL OUTDOOR PRODUCTS $2537.49 *CARLISLE ENTERPRISES $12068.86 *CATERED BY DESIGN $3135 *CDW GOVERNMENT,INC. $8457.8 *CENTRAL SUBURBAN YOUTH $4950 *CERAMI CONSTRUCTION CO $62783 *CHALLENGER TEAMWEAR $2630.32 *CHICAGO CATZ LLC $2500 *CHICAGO LOVES DANCE INC $4940 *CHICAGO PARTS & SOUND, LLC $3260.99 *CHICAGOLAND PAVING $159897 *CHICAGOLAND TURF $5598.31 *CINTAS #769 $2609.1 *CIRCLE CONCRETE CONSTRUCTION, INC $3444 *COMCAST $8458.41 *COMCAST CABLE COMMUNICATIONS, INC $9470.5 *COMMEG SYSTEMS, INC. $3707.7 *CONSERV FS, INC $15355.25 *CONVERGED COMMUNICATION SYSTEMS $5528.03 *COSTA KUTULAS $5700.4 *COVERALL NORTH AMERICA, $5245.37 *CREEKSIDE PRINTING $27189 *CSB (SONAR LIMITED) $3588 *D & R TRUCKING CO. $16355 *DANIEL DOWNEY $2890.99 *DES PLAIN ES GLASS $35124 *EASTON TELECOM SERVICES, LLC $13867.43 *ECCO USA, INC. $5394.91 *ECS MIDWEST, LLC $5449.75 *ELANAR CONSTRUCTION $183666.5 *EMERALD DATA SOLUTIONS $3700 · *ENERSTAR, INC. $2900 *EQUIVOICE $2625 *E-Z-GO A TEXTRON CO $11230.1 9 *FAULKS BROS CONSTRUCTION $20547.03 *FE MORAN, INC $146149.44 *FEDERAL WITHHOLDING TAX $1128620.98 *FENCE CONNECTION INC $95110 *FERGUSON WATERWORKS #2516 $2915 *FOOT JOY $17121 .29 *FOX VALLEY FIRE & SAFETY $9360.5 *FULTON TECHNOLOGIES $65750 *G.B. ELECTRIC COMPANY $56385.35 *GAMMA SPORTS $2723.23 *GE CAPITAL $8103.48 *GEAR FOR SPORTS $10864.2 *GEi CONSULTANTS, INC $19801.1 *GEWALT HAMILTON ASSOCIATES, INC $319712.36 *GILLIS PRODUCTS, INC. $10804.44 *GLENBROOK AUTO PARTS $17057.27 *GMEDIAWRAPS.COM $2892 *GOOD IMPRESSIONS INC. $6535 *GORDON MONTGOMERY $4669.8 *GRAND FOOD CENTER $9590.84 *GRANICOR $16801 *GREAT FLOORING INC $31326 *GREAT NORTHERN FLOORING $3701 *GREEN ASSOCIATES, INC. $35453.29 *GREEN BAY AUTO BODY $2964.92 *GREG FIELDS $2793.44 *GRIFFIN ENTERTAIN MENT LLC $2700 *GROOT INDUSTRIES, INC $7876.18 *GROVER WELDING COMPANY $4817.67 *H. GARY FRANK $8465 *HALLORAN & YAUCH $9383.59 *HARRELL'S LLC $13325.55 *HEALTH CARE SERVICE CORPORATION $364748.23 *HIGHLAND PARK FORD $5146.01 *HITCHCOCK DESIGN GROUP $2910.02 *HOME DEPOT CREDIT SERVICE $6372.13 *HOME TOWNE ELECTRIC, INC $157047 *HOUSE OF RENTAL $4884.38 *ICE MOUNTAIN $3933.46 *IDLEWOOD ELECTRIC SUPPLY $4729.21 *IL DEPARTMENT OF REVENUE $9651.38 *IL DEPT OF REVENUE $193281 .81 *ILLINOIS BASEBALL ACADEMY $7043.2 *ILLINOIS CHILD SUPPORT $15062.25 "'ILLINOIS GIRLS LACROSSE, $22239 *IMAGES ALIVE, LTD. $3210.65 *IMPACT NETWORKING, LLC $10792.61 *IMRF $539570.28 *INTEGRA CLEANING & MTC $22874.11 *JAY ZIMMERMAN $2794 "'JENNIFER KREJCI $2875 *JENSEN'S PLUMBING & HEATING INC $68522 *JOHN DEERE LANDSCAPES $4391 .79 *JOHNSON'S NURSERY INC $8969 *KENTWOOD OFFICE FURNITURE $5430 *KOLE CONSTRUCTION $91867 *KROMER CO LLC $38132 *LAKOTA GROUP, INC $18649.7 *LAPORT, INC. $2922.4 *LAUTERBACH, & AMEN, LLP $20300 *LAWSON PRODUCTS, INC. $3333.63 *LENNY HOFFMAN $235574.61 *LOHRE PAINTING CO, INC $31042 *LOWE'S BUSINESS ACCOUNT $10041 .22 *MARKET ACCESS CORP $6635 *MATT LOTTICH $16543.5 *MCMASTER-CARR SUPPLY CO. $4148.5 *MCPC, INC $4945.74 *MELROSE PYROTECHNICS, INC $30000 *MENONI & MOCOGNI, INC. $5237.87 *MIGHTY MITES $3141.45 *NATIONAL SEED $3303.4 *NELS J. JOHNSON TREE $80504 *NEW TRIER FEDERAL $3246.74 *NICHOLAS & ASSOCIATES $4547510 *NIKE USA, INC $2686.69 *NORTH SHORE COUNTRY DAY SCHOOL $3400 *NORTH SHORE GAS $32299.64 *NORTH SHORE UNIFORM $3397.65 *NORTHERN ILLINOIS TERRAZZO & TILE $43093 *NORTHFIELD HEATING & AIR $5205 *NSSRA $147996.22 *OLSON BROS. RECREATIONAL $42319 *OLSON TRANSPORTATION $5300 *PACT ADMINISTRATIVE Treasurer's Report - Fiscal Year 2013 For Monies Paid Out As Compensation In Subparagraph (c) - Exceeding $2,500 $4038 *PALATINE OIL CO., INC. $4958 *PAUL SCHWARTZ $2979.11 *PAULS W INNETKA TV $11722 *PDRMA $301362.96 *PEBSCO $6700 *PENDELTON TURF SUPPLY INC $7150.25 *PING $19338.05 *PIONEER ATHLETICS $3914.3 *PLAYSAFE $6000 *POLO RALPH LAUREN, CORP $5109.32 *PROGRO, INC $6350.48 *PROTECTIVE SPORTS $9826.88 *PURCHASE POWER $4000 *R & R PRODUCTS, INC $11165.67 *R & R SPECIALTIES OF $7442.8 *RAISE-RITE CONCRETE LIFTING $2750 *RAMROD DISTRIBUTORS $4198.67 *RE BURKE ROOFING CO, IN $31528 *RECORD A HIT $15320 *RED'S GARDEN CENTER $10890.53 *REINDERS, INC. $19862.73 *RMC, INC. $29396.11 *RUDIG TROPHIES $3406.07 *S & S WORLDWIDE, INC. $3267.6 *S SIEGEL & ASSOICIATES, LTD $3000 *SAND LOCK $27050 *SECURITY BNFT GROUP OF CO $64362.08 *SENATE ELECTRIC CONSTRUCTION COMPANY $167238 *SERVICE ICE REFRIGERATION INC $237594.7 *SHABICA & ASSOCIATES, INC $2500 *SHEMIN NURSERIES, INC $22863.53 *SIGNARAMA DEERFIELD $5405.72 *SIGNS NOW $7088 *SKOKIE VALLEY MATERIAL CO $8548.49 *SPORT CONNECTION, INC. $28051 .35 *SPORTS MADE PERSONAL $8529.85 *SPORTSKIDS INC $3567.9 *STAPLES ADVANTGE $13409.25 *STEVE KOCOUR $6250 *STONECUTTERS, INC $15884 *STRATOSPHERE NETWORKS $2586.93 *SUN LIFE FINANCIAL $14877.2 *SUN MOUNTAIN SPORTS $4110.91 *SWARTZ PLUMBING INC. $13363 *SWC TECHNOLOGY PARTNERS, $26570 "T.L. FRITTS $4740.66 *TA BOWMAN CONSTRUCTORS $11873 *TEAM ONE LACROSSE $56003.5 *TEK SUPPLY $5032.72 *TITLEIST $60174.47 *TOTAL PLATFORM TENNIS LLC $21710 *TRESSLER, LLP $22281 .65 *TYCO INTEGRATED SECURITY $6555.22 *TYLER TECHNOLOGIES, INC. $18792 *ULBERT & CO. $3705 *ULINE $4484.28 *ULTIMATE SPORTS ATTIRE $11823.63 *US KIDS GOLF $4949.55 *US SIGNAL $4920 *VANGUARD ENERGY SERVICES $32515.75 *VERIZON WIRELESS $27187.66 *VERMONT SYSTEMS, INC. $17894.84 *VILLAGE OF WINNETKA $656829.18 *VISION SERVICE PLAN (IL) $7150.26 *WALLACE PAVING, INC $160399.15 *WAREHOUSE DIRECT $7626.25 *WAUKEGAN SAFE AND LOCK $6842 *WAUKEGAN TIRE $8541 .86 *WB OLSON, INC $496658 *WEATHERTOP WOODCRAFT $6210 *WELLS FARGO FINANCIAL $8519.76 *WESTERN DUPAGE/SEBERT LANDSCAPING $55636 ''WILD GOOSE CHASE $6930 *WILSON SPORTING GOODS $22365.28 *WINFIELD SOLUTIONS, LLC. $5604.23 *WINNETKA PARKS FOUNDATION $11985.63 *WINNETKA POSTMASTER $12176.45 *WINNETKA PUBLIC SCHOOL DISTRICT 36 $3404.5 *WINNETKA YOUTH ORG. $15000 *WINNETKA-NORTHFIELD CHAMBER OF COMMERCE $2500 *WITTEK GOLF SUPPLY CO. $7121.03 *WOLVERINE FIRE PROTECTION COMPANY $8758 *YOUR ADVANTAGE TENNIS $2869 *GRAND TOTAL $14,443,859.10 Treasurer's Report - Fiscal Year 2013 For Compensation Paid To Park District Em ployees {(1) Under $25,000, (2) 25,000 to $49,999 (3) $50,000 to $74,999, (4) $75,000 to $99,999 (5) $100,000 to $124,999, (6) $125,000 and Over} *ABBOTT, NATALIE (1) *ABERN, ASHLEY (1) *ACOSTA, JOAQUIN (1) *ACOSTA, MARTIN (1) *ALARCON, SANTOS (1) *ALMEROTH, CHARLES (1) *ALTMAN, TESS (1) *ALVORD, EDNA (4) *ANDERSON, JEFFREY (1) *ANDERSON, MARK (3) *ANDERSON, MOLLY (1) *ARNOLD, JESSE (1) *ARTINIAN, EMILY (1) *ARTINIAN, PETER (1) *ASH, PAULINA (1) *AYBAR, JILL (1) *AYBAR, MADELINE (1) *BACH, JAY (1) *BAKER, LIBBY (1) *BAKER, NEAL (1) *BALDWIN, TREVOR (1) *BALL, MARK (1) *BANKS, VASHON (1) *BARASA, SCOTT (1) *BARRETT, JOHN (3) *BARRON, AMELIA (1) *BASIL, MARION (1) *BEBERDICK, ELIZABETH (1) *BERGQUIST, HAROLD (1) *BIRMINGHAM, JOHN (1) *BIRMINGHAM, KEVIN (1) *BIRMINGHAM, NICHOLAS (1) *BIRMINGHAM, TIM (1) *BJES, EDWARD (1) *BOEHRER, JACK (1) *BRAUS, NICOLE (1) *BRIN KMAN , RICHARD (1) *BROOKS, BRANDON (1) *BROWER, BEN (1) *BRUNS, JOHN (1) *BUKOVAC, MATTHEW (2) *BURKE, JOSEPH (1) *BURRUS, BEAU (1) *CABRAL, ADOLFO (1) *CABRERA, ANDREW (2) *CAHILL, MARY BETH (1) *CAMPBELL, SARAH (1) *CAPINPIN, EYMARD (3) *CAPUTO, FRANK (1) *CAPUTO, NANCY (1) *CARLSON, BRUCE (1) *CARPENTER, ALBERT (1) *CARRILLO, JUAN (1) *CASSATO, CLAYTON (1) *CASTANS, DONNIE (1) *CASTILLO, JUAN (1) *CASTILLO, VIRGINIO (1) *CATALAN, JOSE (1) *CAWLEY, BRIAN (1) *CHAMBERLAIN-LALLY, COLEMAN (1) *CHAPMAN, SEAN (1) *CHERVENY, MARY (3) *CHIAPPE, RAY (1) *CLARKE, HARRY (1) *CLARKE, WILLIAM (1) *COHEN, ALANA (1) *COMPALL, BENJAMIN (1) *CONROY, KEVIN (1) *CONTRERAS, GERARDO (3) *CONTRERAS, JESUS (2) *CONTRERAS, PASCUAL (1) *CONTRERAS, RODRIGO (1) *CORRIGAN, MICHAEL (1) *CROWLEY, BARRY (1) *CRUZ, HENRY {1) *DANILEK, LAUREN (1) *DANILEK, MEGAN (1) *DEARBORN, MARGOT (1) *DEFRANCESCHI, BETH (1) *DEKKER, MASON (1) *DENENBERG, NERISSA (1) *DENTON, CONNELLY (1) *DENTON, TAGGART (1) *DESHAZOR, JERMELL (1) *DIAZ GARFIAS, SERAFIN (1) *DISSETTE, SEBASTIAN (1) *DORAN, JOHN (1) *DOWDLE, CAREY (1) *DOWNEY, DANIEL (2) "'DYKES, NATHAN (1) *EDWARDS, KELLIE (3) *EDWARDS, MELISSA (1) *ERJAVEC, DRUE (1) *ETTELSON, JULIE (1) *EURENIUS, MEGAN (1) *EVANS, CORINNE (1) *EVANS, MATTHEW (1) *EVANSHANK, DAVID (2) *FAIRCLOUGH, CLARE (1) *FAIRCLOUGH, ERIN (1) "'FARMER, ROBERT (5) *FEHRENBACH, KATE (1) *FIDDLES, JOEL (1) *FIELDS, GREGORY (2) *FITZGERALD, GILBERT (1) *FLANAGAN, DYLAN (1) *FOSSLER, JACK (1) "'FRAGASSI, PAT (4) *FRANK, GRAHAM (1) *FRANK, JONATHAN (1) *FRANKLIN, ROBERT (1) *FRANKLIN, ROBYN (1) *FRANKLIN, STEVE (1) *FREEMAN, SEAN (1) *FREHE, ROSEMARY (1) *FRIEDMAN, JORDAN (1) *GAJOS, DANIEL (1) *GARCIA, MARK (1) *GARDNER, RYAN (1) *GARFIAS, JOSE (1) "'GASIOR, FILIP (1) *GAVILLET, JACQUELINE (1) *GLEBOV, ANDRE (4) *GLENN, MADELI NE (1) *GLUCKMAN, HUGH (1) *GODEK, PAUL (3) *GODINEZ, LUIS (2) *GOREN, BENJAMIN (1) *GOSS, CONNOR (1) *GOTTLIEB, KATHERINE (1) *GRADY, MICHAEL (1) *GRANT, HENRY (2) *GROENEVELD-MEIJER, ANDREW (1) *GUERRERO, MARK (1) *GU LLEN, THOMAS (5) *HAGUE, WILLIAM (1) *HAMU, MIKE A (1) *HEBARD, MATTHEW (1) *HEINEN, KATHERINE (1) *HEITMAN, GRACE (1) *HEITMAN, MAISIE (1) *HELLSTROM, KERSTIN (1) *HENDRICKS, JOHN (1) *HERRMAN, GEORGE (1) *HERST, ALANA (1) *HINES, STEPHEN (1) *HO, ROT VAN (1) *HOFFMAN, JOHN (1) *HOHS, JOAN (1) *HOLGUIN, JOSEPH (2) *HOLMBERG, JOHN (1) *HORD, SAMUEL (1) *HORGAN, WILLIAM (1) *HULICK, NICOLE (1) *HUNGERFORD, REBECCA (1) *HYNES, MICHAEL (1) *JABLONSKI, JOSEPH (1) *JACKSON, TREVOR (1) *JACOBO, EFRAIN (1) *JACUS, NICHOLAS (1) *JAFFE-RICHTER, LISA (1) *JAGIELLO, JOSEPH (1) *JANESKU, JAMES (1) *JEDRZEJEWSKA, JOLANTA (3) *JEFFERSON, ALPHONSO (1) *J IROUT, DENISE (1) *JOHNSON, CHARLES (1) *JOHNSON, MATTHEW (3) *JONES, LUKE (1) *JONES, MELANIE (1) *JUNGE, ROGER (2) *KAISER, JOHN (1) *KATZ, RONALD (1) *KAVONIUS-DONADO, PENNY (1) *KEESEY, BEN (1) *KELLY, JOHN (1) *KENDALL, CAROLINE (1) *KENGOTT, CAITLIN (1) *KENGOTT, CARLEASIA (1) *KI NSELLA, TIMOTHY (1) *KLEIN, GERALD (1) *KLING, GARRETT (1) *KLINGE, WILLIAM (1) *KNAUS, MAUREEN (1) *KNUDSON, JOHN (1) *KOEHN, GRETA (1) *KOFMAN, CARTER (1) *KOHLER, ELIZABETH (1) *KOKUT, VADYM (1) *KOLADA, CAROLINE (1) *KOSANOVICH, SHELBY (1) *KOZAK, CHERIE (1) *KRIBS, JEREMIAH (1) *KRIEGER, ADELINE (1) *KRIEGER, FLORENCE (2) *KRUEGER, MAXWELL (1) *KRUEGER, MOLLY (1) *KUECHEL, LARA (2) *KUSINSKI, MICHAEL (1) *KUTULAS, COSTA (3) *LAPIN, MAXINE (1) *LARKIN, CONNOR (1) *LARSON, REID (1) *LARSON, TIERNEY (1) *LASHBROOK, KATHERINE (1) *LAUER, THEODORE (1) *LAURENT, MICHELLE (1) *LEHMBECK, MICHELLE (1) Page 1 of2 Treasurer's Report - Fiscal Year 2013 For Compensation Paid To Park Distri ct Employees {(1) Under $25,000, (2) 25,000 to $49,999 (3) $50,000 to $74,999, (4) $75,000 to $99,999 (5) $100,000 to $124,999, (6) $125,000 and Over} *LEMASTER, COLTON (1) *LENDINO, JUDITH (1) *LEONARD, DANA (1) *LEONARD, DANIEL (1) *LEPE, ARTURO (2) *LEVY, TAYLOR (1) *LI NGER, JOHN (1) *LITKE, CHRISTIAN (1) *LOACH, MARK (1) *LOPATE, SHELDON (1) *LORIA, FERDINAND (1) *LUCAS, PETER (1) *LYMAN , ELLEN (1) *LYMAN, LAUREN (1) "LYNCH, MICHAEL (1) *MACRITCHIE, MADISON (1) *MAESTRE, ALEXANDRA (1) *MALATO, ROBERT (1) *MANDELL, MATTHEW (1) *MANGAN, JAMES (1) *MANGRUM, RANDY (1) *MATUSKA, JENNIFER (1) *MCCORMICK, CHARLES (1) *MCCUE, KATHERINE (1) *MCGINNIS, MADELINE (1) *MCKNIGHT, WILLIAM (1) *MCNITT, MEGAN (1) *MERRIMAN, THOMAS (1) "MICHNA, HENRY (5) *MILIC, TAMARA (1) *MILLER, CORTNEY (5) *MOGUL, NATALIE (1) *MOLITOR, MARY (1) *MOORE, ALISON (1) *MOORE, DYNOSHA (2) *MORAN, PAUL (2) *MORETTE, MATTHEW (1) *MULMAT, IAN (1) *MUNO, JOHN (5) *MURRAY, CHARLES (3) *MURRIN, ROBERT (1) *MYERS, MATTHEW (1) *NAGY, STEPHEN (1) *NEER, JAMES (1) *NEWELL, CAROLI NE (1) *NIKITAS, CHRISTOPHER (1) *NISSEN, ALEXANDRA (1) *NISSEN, MADELINE (1) *NUTER, GEORGE (1) *NYKAZA, NICHOLAS (1) *OAKES, KELLY (1) *OLDFIELD, SCOTT (1) *OLDS, JEREMY (3) *OLSON, THOMAS (1) *OSBORNE, JACK (1) *PADGITT, DANIEL (1) *PAGUIRIGAN, MARIO (2) *PARKINSON, THOMAS (1) *PATTERSON, JOHN (1) *PATTERSON, VICTORIA (1) *PAULLIN, ARTHUR (1) *PECKA, ALLAN (1) *PECKA, RYAN (1) *PECKA, TROY (1) *PECKA, TYLER (1) *PHILLI PS, ROBERT (1) *PIERCE, EDMUND (1) *PIERSON, HARRY (1) *PONCE CONTRERAS, MARIO (2) *PORTER, AUSTIN (1) *PRICE, HETTIE (1) *PRIMACK, HILARY (1) *PRIMACK, JOEL (1) *PTAK, DAVID (2) *PULIDO, HOMERO (1) *PURCELL, CHARLOTTE (1) *PURNELL, BRITNI (3) *RAKE, BRYAN (1) *RAMIREZ, ALBERTO (1) *READY, KATHLEEN (1) *READY, PATRICK (1) *RELYEA, HEATHER (1) *RESNIK, MARK (1) *REYES GODINEZ, ARTURO (2) *RIDOLFI, ADOLFO (1) *RIVARD, LEAH (1) *ROBBINS, NATALIE (1) *ROBBINS, NICHOLAS (1) *ROESER, MATTHEW (1) *ROGATZ, ELI (1) *ROMANO, MARY (1) *ROSS, MEGHAN (1) *ROSS, TOBY (2) *RUTHERFORD, KEVIN (1) *RUTTGERS, RILEY (1) *SACK, ZACHARY (1) *SALGADO, IRVING (1) *SALGADO, JOSE (1) *SANFILI PPO, MICHAEL (1) *SAUBER, GREG (2) *SCHAUM, MARIANNE (2) *SCHERER, SAMUEL (1) *SCHILLER, HEIDE (1) *SCHLABOWSKE, RON (1) *SCHMIDT, ANDREW (1) *SCHMIDT, TIM (6) *SCHOCH, GRAY (1) *SCHOEWE, KAITLIN (1) *SCHRAM, RICHARD M. (4) *SCHRIESHEIM, DAVID (1) *SCHULZ, JOHN (1) *SCHWARTZ, MORRIS (1) *SCHWARTZ, PAUL (2) *SCHWARTZ, TERRY (6) *SERDYUK, ALEX (1) *SHANNON, PETER (1) *SHAW, JR., KEVIN (1) *SHEA, JOHN (2) *SHEETS, MELVIN (1) *SHEHAN, CHARLES (1) *SH IPSTAD, ANN MARIE (1) *SHUBNY, ALEXANDER (4) *SINCLAIR, LAUREN (1) *SIOMOPOULOS, CHRISTINA (1) *SMITH, ROBERT (5) *SORENSEN, MARGO (3) *SORENSEN, MICHAEL (1) *SPORE, MICHAEL (1) *SPORE, THOMAS (1) "SPRAU, BRANDON (1) *SPRING, MARGARET (1) *STAHL, ROBERT (1) *STAMES, NICHOLAS (1 ) *STEEN, ANDREW (1) "STEINBERG, EMILY (1) *STEINHOFF, JANE (1) *STIFFLER, COURTNEY (1 ) *SULLIVAN, TIMOTHY (1) *SWENSON, EVARTS (1) *SWENSON, LAURA (1) *SYED, EJAZ (1) *SZYNKLER, ERYK (1) *TANAKA, LORI (1) *THOMPSON, JULIAN (1) *TORRES, JESUS (1) *TORRES, RAFAEL (1) *TRAN, DUNG (2) *TUCKER, ELLIOTT (1) *ULZ, CONRAD (1) *URBAN, NATHANIEL (1) *VENTURA SALGADO, JAIME (1) *VOLBERG, ANNA (1) *VORWALD, JOHN (1) *VOSS, DONALD (1) *WAIS, PETER (1) *WALL, JAMES (1) *WALLACE, CAROLINE (1) *WALLACE, LAURA (1) *WALLENBERG, JOAN (1) *WALTER, HARRY (1) *WEHMAN, MOLLY (1) *WEILANDT, JULIA (1) *WEISSBERG, TED (1) *WHITE, LOUIS (1) *WILCZYNSKI, CHARICE (1) *WISE, NOAH (1) *WRIGHT, IAN (1) *WRIGHT, TOBIAS (1) *ZAPF, PATRICIA (1) *ZAREMBSKI, DEBRA (1) *ZAREMBSKI, LISA (1) *ZIMBLER, JILL (1) *ZIMMERMAN. AUSTIN (1) *ZIMMERMAN, JAY (1) *GRAND TOTAL 4,415,621.77 Page 2 of 2 ]uVJnP-/kU P!J Required Communications H.egarding Your Auou As part of audit process we are required to comtnunicate to those charged with governance and management certain items related to the audit process and our findings. Enclosed you will find such communication letters with instructions for each: • SAS 115 Letter (if applicable) - our communication of internal controls that are considered to be significant deficiencies and/or material weaknesses • SAS 114 Letter - our communication to those charged with governance of our audit process • Management Letter (if applicable) - ow· communication of internal controls that are considered to be control deficiencies as well as other recommendations related to the audit process including new GASB pronouncements, etc. • Management Representation Letter - your commtmication to us of your responsibilities related to the audit process Lauterbach & Amen' s policy is to issue these letters in "draft'' format to encourage discussion of our required communications and findings. We would ask that you review the enclosed letters and communications and provide any feedback or concerns so that we may incorporate them into the final communication letters. As always, your feedback is important to the process and we understand that much of the terminology in the communication letters, including ''significant deficiency," etc. is harsh in nature and we would welcome the opportunity to further discuss this required communication with you and/or the Board. Please let us know if you have any questions on the enclosed documents. SAS J15 Letter Lauterbach & Amen's communication of internal controls Please review for any questions and/or changes May 13, 2014 The Honorable President Members of the Board of Commissioners Winnetka Park District Winnetka, Illinois In planning and performing our audit of the financial statements of the governmental activities, the bu si ness~type activities, each major fund, and the aggregate remaining fund information of the Wi.ruietka Park District, Illinois, as of and for the year ended December 31, 2013, in accordance with auditing standards generally accepted in the United States of America, we considered the Park District's internal control over financial reporting (intemal control) as a basis for designing auditing procedures that are appropriate in circumstances for the purpose of expressing our opinions on the financial statements, bul not for the purpose of expressing an opinion on the effectiveness of the Park District's internal control. Accordingly, we do not express an opinion on the effectiveness of the Park District's intemal control. Our consideration of internal control was for the limited ptu-pose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we identified certain deficiencies in internal control that we consider to be significant deficiencies. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of perfom1ing their assigned functions, to prevent, or detect and conect misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies in internal control, such that tl1ere is a reasonable possibil ity that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. We did not identify any deficiencies in internal control that we consider to be material weaknesses. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a matetial weakness, yet important enough to merit attention by those charged with governance. We consider the following deficiency in the Park District's internal control to be a significant deficjency: Th.e Park District audit resulted in material audit acU ustments that were detected by auditing procedures. This represents a significant deficiency in the internal control over financial reporting in accordance witb Statement on Auditing Standards (SAS) No. 115. This conununication is intended solely for the information and use of management, the Board of Conunissioners, and others within the organization, and is not intended to be and should not be used by anyone other than these specified parties. LAUTERBACH & AMEN, LLP SAS 114 Letter Lautetbach & Amen's comnnmication to the Board of the audit process Please review for any questions and/or changes May 13, 2014 The Honorable President Members of the Board of Commissioners Winnetka Park District Winnetka, Illinois We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the Winnetka Park District, Illinois for the year ended December 31, 2013. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards (and, if applicable, Government Auditing Standards and OMB Circular A-133), as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated May 13, 2014. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings Qualitative Aspects ofAccounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the District are described in the Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended December 31, 2013. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the governmental and business type activities' financial statements was: Management's estimate of the depreciation expense on capital assets is based on assumed useful lives of the underlying capital assets. We evaluated the key factors and assumptions used to develop the depreciation expense estimate in determining that it is reasonable in relation to the financial statements taken as a whole. The financial statement disclosures are neutral, consistent, and dear. Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Wi1U1etka Park District, Illinois May 13, 2014 Page 2 Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. There were no material misstatements detected as a result of audit procedures. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated May 13, 2014. Management Consultations with Other Independent Auditors In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the District's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters With respect to the supplementary information accompanying the fmancial statements, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. Winnetka Park District, Illinois May 13,2014 Page 3 This information is intended solely for the use of the Board of Commissioners and management of the District and is not intended to be, and should not be, used by anyone other than these specified parties. We wish to express our gratitude to the Board of Commissioners and staff (in particular the Finance Department) of the Winnetka Park District, Illinois for their valuable cooperation throughout the audit engagement. LAUTERBACH & AMEN, LLP Management Letter Please review for any questions and/or changes WINNETKA PARK DISTRICT, ILLINOIS MANAGEMENT LETTER FOR THE FISCAL YEAR ENDED DECEMBER 31, 2013 May 13, 2014 The Honorable President Members of the Board of Commissioners Wim1etka Park District Winnetka, Illinois In planning and pe1forming our audit of the financial statements of the Winnetka Park District, Illinois, for the fiscal year ended December 31, 2013, we considered its intemal control structure in order to detetmine om· auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control structure. We do not intend to imply that our audit failed to disclose commendable aspects of your system and structure. For your consideration we herd n submit our comments and suggestions which are designed to assist in effecting improvements in internal controls and proceduJes. Those less significant matters, if any, which arose during the course of the audit, were reviewed with management as the audit field work progressed. The accompanying comments and recommendations are intended solely for the infomlation and use of the Board, Executi ve Director and senior management of the Winnetka Park District, Illinois. We will review the status of these comments during our next audit engagement. We have already discussed many of these comments and suggestions with vaiious Park District personnel. We would be pleased to discuss our comments and suggestions in further detail with you at you!' convenience, to perform any additional study of these matters, or to review the procedures necessary to bring about desirable changes. We c01mnend the finance department for the well prepared audit package and we appreciate the courtesy and assistance given to us by the entire Park District staff. LAUTERBACH & AMEN, LLP CURRENT RECOMMENDATIONS I. GASB STATEMENT NO. 67 FINANCIAL REPORTING FOR PENSION PLANS AND GASB STATEMENT NO. 68 ACCOUNTING AND FINANCJAL REPORTING FORPENSIONS Comment In June 2012, the Goverrunental Accounting Standards Board (GASB) issued Statement No. 67, Financial Reporting for Pension Plans, which applies to individual pension plans issuing their own audited :financial statements, and Statement No. 68, Accounting and Financial Reporting for Pensions, which applies to the state and local government employers that sponsor pension plans, The Statements apply to the reporting of the Illinois Municipal Retirement Fund (IMRF) for the District. The Statements establish standards for measuring and recognizing liabilities, deferred outflows of resources, deferred inflows of resources, and expenses/expenditures related to the pension plans. The Statements specifically identify the methods and assumptions that are to be used in calculating and disclosing these pension-related accounts in the financial statements and also provide for additional note disclosures and required supplementary information. The Statements are intended to improve information provided by state and local government employers regarding financial supp011 to their pension plans, and ultimately requires that tl1e total net pension liabilities of IMRF be recorded on the face of the financial statements of the sponsoring government. GASB Statement No. 67 is applicable to the separately issued financial statements of IMRF for the year ended December 31, 2014. GASB Statement No. 68 is applicable to the District's financial statements for the year ended December 31 , 2015. Recommendation IMRF will automatically be providing the necessary information to all member agencies; we recommend the District review the information provided by IMRF. Lauterbach & Amen, LLP will also work directly with the District to assist in the implementation process, including assistance in determining the implementation timeline with the District, providing all framework for the financial statements in order to complete the implementation, and assisting in answering any questions or concerns the District might have related to the implementation process or requirements. CURRENT RECOMMENDATIONS - Continued 2. FUNDS NOT IN COMPLIANCE WITH FUND BALANCE POLICY Comment During our current year-end audit procedures1 we noted the following funds with fund balances that were not incompliance with the Board approved fund balance policy: Per 2013 2013 Fund Budget Balance Variance Gen~ral Fund Expenditures $ 4,058,513 X's 25% per policy 25% 1,014,628 33,677 (980,951) Tennis Center Fund Expenditures 2,071,498 X's 25% per policy 25% 517,875 286,881 (230,994) Recommendation We recommend the District investigate the above balances and adopt future budgets to address these funds that are currently not in compliance with the minimum thresholds outlined in the District's fund balance reserve policy. Management Response The District concurs. Due to the completion of the Tennis Center Renovation in 2013 and the anticipated completion of the Skokie Playfield Renovations in 2014, the Tennis FWld and the General Fund have been reduced to levels below the minimum balance reserve policy. Future fiscal budgets will increase the reserves to be at or above the minimum reserve levels. PRIOR RECOMMENDATIONS l. GASB STATEMENT NO. 61 - THE FINANCIAL REPORTING ENTITY: OMNIBUS-AN AMENDMENT OF GASB STATEMENTS NO. 14 AND NO. 34 Comment In November 2010, the GASB issued Statements No. 61: The Financial Reporting Entity: Omnibus - an amendment of GASB Statements No. 14 and No. 34. The objective of Statement No. 61 is to improve financial reporting for a governmental financial reporting entity. Specifically, it modifies existing requirements for the assessment of potential component units in determining what should be included in the financial reporting entity, including financial statement display and disclosure requirements. Furthermore, Statement No. 61 identifies and clarifies the criterion for discrete presentation of component units as well as the criterion for blending (reporting as a fund of the primary government). The effective date for the District is for the December 31, 2013 fiscal year. Recommendation We recommended that District review with us through the next audit process any potential related entities, joint ventures, component units, etc. to ensure proper reporting under GASB Statement No. 61. This comment has been implemented and will not be repeated in the future. 2. FUNDS OVER BUDGET Comment Previously and during our current year-end procedures, we noted the following funds had an excess of actual expenditures over budget: Fund 12/3112013 12/31/2012 Municipal Retirement $ 5,978 Debt Service 455 490 Golf Course 56,110 50,472 Ice Arena 6,887 53,997 Special Recreation 5,064 Recommendation We recommended the District review the above funds to detennine appropriate future budgeting and the potential need to make supplemental budget amendments for unforeseen transactions. PRIOR RECOMMENDATIONS- Continued 2. FUNDS OVER BUDGET - Continued This comment has not been implemented and will be repeated in the future. Management Response The District will review and adjust the budget process to reduce occurrences of actual expenditures being higher than budget. Annual Audit Refer to the June 15, 2014 Audit Committee packet for additional information regarding the audit. Winnetka Park District Board Summary Date: June 18, 2014 To: Board of Commissioners Subject: Hubbard Woods Park Master Plan Approval. IDNR Grant Submittal – Hubbard Woods Park Mater Plan Resolution. From: Robert Smith, Executive Director Summary: Please find attached the IDNR Resolution for the Hubbard Woods Park Master Plan. Staff is in the process to submit a matching OSLAD grant of $400,000 ($800,000 Phase I). The resolution stipulates, along with other federal and state mandates, the Winnetka Park District commit 100% of the project funding and can meet timelines for completion agreed upon in the final grant contract. This resolution in no way commits our agency to undertake the project if the grant is not secured. In anticipation of the grant and overall site improvements, the full construction cost for Phase I will be factored into the FY2015 Budget. Any work undertaken in 2015 will need further approval before any contract or expenditures would be formally locked in. Recommendation: Staff recommends the Park Board approve the Hubbard Woods Park Master Plan and authorize staff to proceed with the Village review process. Staff also recommends the approval of the Resolution of Authorization and commit to fully fund up to $800,000 of the approved Master Plan of Hubbard Woods Park as part of the FY2015 Budget process. END STATE OF ILLINOIS / DNR DOC-3 RESOLUTION OF AUTHORIZATION OSLAD/LWCF PROJECT APPLICATION FORM 1. Project Sponsor: Winnetka Park District 2. Project Title: Hubbard Woods The Winnetka Park District hereby certifies and acknowledges that it has 100% of the funds (local project sponsor) necessary (includes cash and value of donated land) to complete the pending OSLAD/LWCF project within the timeframes specified herein for project execution, and that failure to adhere to the specified project timeframe or failure to proceed with the project because of insufficient funds change in local recreation priorities is sufficient cause for project grant termination which will also result in the ineligibility of the local project sponsor for subsequent Illinois DNR outdoor recreation grant assistance consideration in the next two (2) consecutive grant cycles following project termination. Acquisition and Development Projects It is understood that the project should be completed within timeframe established. The OSLAD timeframe is two years and LWCF is as specified in the project agreement. The last reimbursement request must be submitted within one year of the expiration date. Failure to do so will result in the Project Sponsor forfeiting all project reimbursements, and relieves DNR from further payment obligations on the grant. The Winnetka Park District further acknowledges and certifies that it will comply with all (local project sponsor) terms, conditions and regulations of 1) the Open Space Land Acquisition and Development (OSLAD) program (17 IL Adm. Code 3025) or federal Land & Water Conservation Fund (LWCF) program (17 IL Adm. Code 3030), as applicable, 2) the federal Uniform Relocation Assistance & Real Property Acquisition Policies Act of 1970 (P.L. 91-646) and/or the Illinois Displaced Persons Relocation Act (310 ILCS 40 et. Seq.), as applicable, 3) the Illinois Human Rights Act (775 ILCS 5/1-101 et. seq.), 4) Title VI of the Civil Rights Act of 1964, (P.L. 83-352), 5) the Age Discrimination Act of 1975 (P.L. 94-135), 6) the Civil Rights Restoration Act of 1988, (P.L. 100-259) and 7) the American with Disabilities Act of 1990 (P.L. 101-336); and will maintain the project area in an attractive and safe conditions, keep the facilities open to the general public during reasonable hours consistent with the type of facility, ease any farming operations, and obtain from the Illinois DNR written approval for any change or conversion of approved outdoor recreation use of the project site prior to initiating such change or conversion; and for property acquired with OSLAD/LWCF assistance, agree to place a covenant restriction on the project property deed at the time of recording that stipulates the property must be used, in perpetuity, for public outdoor recreation purposes in accordance with the OSLAD/LWCF programs and cannot be sold or exchanged, in whole or part, to another party without approval from the Illinois DNR and that development at the site will commence within 3 years.. BE IT FURTHER PROVIDED that the Winnetka Park District certifies to the best of its (local project sponsor) knowledge that the information provided within the attached application is true and correct. The Resolution of Authorization has been duly discussed and adopted by the Winnetka Park District at a legal meeting held on the day of , 20 14 . (Authorized Signature) Brad McLane, President Winnetka Park District (Name / Title) ATTESTED BY: (Name / Title) Daniel Morton Eagle Scout Presentation Handouts will be available at the Board meeting. Resolution BE IT RESOLVED that the Board of Park Commissioners of the Winnetka Park District and all its citizens express to TIM SCHMIDT their gratitude and appreciation for his care and dedication to Winnetka, the A.C. Nielsen Tennis Center and the Park District, and WHEREAS from 1993-2014 he shared his vision, leadership and professionalism as Tennis Center Manager at the Winnetka Park District, and WHEREAS, Tim Schmidt led the successful transition early on from a predominantly permanent court time operation to a comprehensive and well-rounded program including lessons for all-ages and abilities, and WHEREAS, the A.C. Nielsen Tennis Center, under the direction of Tim Schmidt, has defied industry tennis trends during times of participation decline, and continues to this day to be a healthy enterprise operation, and WHEREAS, in 2007 Tim Schmidt was recognized and honored as Winnetka Park District Employee of the Year, and WHEREAS, during his tenure, Tim Schmidt oversaw many Tennis Center projects including the Skokie Playfield Master Plan Phase I construction project which consisted of a re-designed parking lot, reconfigured entrance, new lounge area, upgraded locker rooms, new service desk and office space, renovated nursery and geothermal energy, and WHEREAS, Tim Schmidt has provided guidance and mentorship throughout the professional tennis staff including Pat Fragassi, Alexander Shubny and Dung Tran, and WHEREAS, Tim Schmidt has been an outstanding Park District Ambassador during the annual Nielsen USTA Pro Tennis Championship. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Winnetka Park District on behalf of the residents and employees, gives public recognition to Tim Schmidt’s outstanding contributions to the Winnetka Park District; BE IT FURTHER RESOLVED, that this resolution be made part of the permanent record of the Winnetka Park District and a copy of this Resolution be presented to Tim Schmidt as a tribute from the community. Adopted this 26th day of June, 2014. AYES: Commissioners McLane, Larkin, Claybrook, Harney, Kahnweiler, Pierce,Thomas NAYS: None By Brad McLane, President ATTEST: Robert Smith, Executive Director - t'- Email . Tweet .i 1.!; fieeommenci O Pinterest o Abby Joyce jumps up ancl down 111tl1e 1..vater wiih 17 year-old f By Alexandra Chachkevitch, Tribune reporter RI L:\ tT~D 3::16 o IT?. COT, 'ure t6, -:_n., 4 The Northbrook Park District may share space with the Northern Suburban Special Recreation Association if voters approve the idea for converting a local Five Seasons Sports Club into a community recreation center, officials say. Therapy dogs doing new tricks Park district officials say they still are gathering input from the community at north suburban high schools on the plan to pay about $20.3 million for the 11 5,000-square-foot facility at i'vl ,\PS 1300 Techny Road and the 17 acres of land on which it sits. 1300 Techny Road, Northbrook, Voters in the district ultimately would have to support the idea through a IL 60062, USA referendum request on the November ballot. Officials say residents have been asking for such an amenity for years, If the deal goes through, it could mean a new home for the Northern Suburban Special Recreation Association, which provides recreational activities for people with disabilities in 13 North Shore communities. Last year, the agency passed a $4.6 million plan to move its headquarters, citing space limitations of its present location in a Northbrook industrial park. "It basically hits our goal square on the nose," said Craig Culp, executive director of the recreation association. "We're excited for this opportunity." Culp added that Northbrook Park District has been partnered with the recreation agency since the association's creation in 1970. In total, the group has intergovernmental partnerships with 1O park districts and three municipalities in communities such as Lake Forest, Highland Park, Deerfield, Wilmette and Glenview. Culp said the agency is hoping to have about 15,000 square feet of space for its future headquarters. The present offices are about 8,300 square feet in size, Culp said. Culp said if the deal goes through, the recreation association likely would negotiate an agreement with the park district through which it would acquire some space in the building for its purposes. "There are still a lot of questions that need to be answered," Culp said, adding that time will show what community members want to support. Following several open houses the park district held at Five Season at the end of May, officials are hosting three public meetings on July 26 to present several design concepts for the building's renovations and what they would cost, according to a recent park district release. The first meeting will be held between 11 a.m. and 12:30 p.m. at the Northbrook Sports Center, 1730 Pfingsten- Road. Two more meetings will be held in the evening at the Leisure Center, 3323 Walters Ave., with one starting at 5:30 p.m. and another starting at 7 p.m. People can attend any meeting. So far, the input from the public has been similar to what the park district learned through community surveys in previous several years, said Ann Ziolkowski, the park district's spokeswoman. "There is definitely a chunk of people who feel like they want something similar to what Glenview (Park District) has," Ziolkowski said, referring to Glenview's Park Center at 2400 Chestnut Ave. Among amenities that some residents said they want the center to have would include an indoor running and walking track, basketball courts, and an indoor turf space for soccer and lacrosse. Ziolkowski said community members seemed split on the question of the 16 different tennis courts located at the facility presently. Some residents said they want to repurpose some of those courts for other fitness activities, while community members that are members of the gym said they want to leave the courts as they are. Community members are encouraged to share the opinion on the park district's idea by filling out an online surve y, which will be open until June 20, and by sending an email to [email protected] or by calling (847) 897-6180. Longtime Northbrook resident Judy Hughes said she looks forward to the community center having several offerings. She said she doesn't want the facility to have as many tennis courts as it now has. "I think there is definitely should be more space for an indoor walking track," Hughes said, adding that she is ·' excited about the park district's plan overall. But other Northbrook residents said they have mixed feelings about the community center idea. ''To me, it's a complex question," said Northbrook resident David Valentine. On one hand, Valentine said he wouldn't want the Five Seasons building to become vacant and it would be nice to reuse the faciJity in some way. But at the same time, he said, he doesn't see a need for a community recreation center in the village. "It's a lot of money," Valentine said. "I don't think it's necessary." Valentine said he attends the North Suburban YMCA, which is about two miles west of Five Season, and he believes the creation of a community center would negatively impact the YMCA's operations. Park district officials said they are looking to partner with different agencies in the community, including the YMCA, and have pointed out previously that the YMCA serves a wider clientele, which includes more than a dozen villages on the North Shore in addition to Northbrook. Twitter: @chachkevitch Copyright© 2014 Chicago Tribune Company, LLC \ ...... Northbrook Park District considers partnering with NSSRA at Five Seasons The Northern Suburban Special Recreation Asscociation is interested in moving away from the trucks and traffic of its current Sky Harbor business park home, to the Five Seasons Sports club, if the Northbrook Park District acquires it. I Sun-Times Media file photo Irv Leavitt NORTHBROOK - If Northbrook taxpayers buy the Five Seasons Sports Club, [email protected] I @lrvleavitt it's becoming more likely that there will be a substantial place there for the June 9 3:21 p.m. area's mentally- and physically-challenged recreation seekers, and less likely that there will continue to be nearly as much tennis played there as there is RELATED ARTICLES now. Neither development should be a huge surprise to area parks and recreation Residents tour Five Seaso insiders, or even well-read suburban residents. ns, make requests for futu re amenities The No'rthern Suburban Special Recreation Association (NSSRA) has since May 23 4:13 p.m. 2013 openly sought a partnership with a member park district for a new headquarters, to replace its current home in Northbrook's Sky Harbor business park. NSSRA wants to move into an existing building or get help to build a building to share. The Northbrook Park District revealed June 5 that it has been in serious what if talks with NSSRA, which has its eye on 15,000 of the 1300 Techny Road facility's 115,000 square feet. As for the tennis, as soon as the concept of a tentative $20.3 million sale of the club to the district through referendum was revealed in early April, tennis playing members of the club got worried. They were concerned that as I '(VI U IUIVVf\ 1\JVIUVl ll~ ~UYV 1.1 IVll Vf'-'11 llVI I~ Vl I '#Vt IU.L U IVY YYUI llVU 11 1 c...t IV\,,.11\JULIUl I center at the club, relatively few would want a club dominated by eight indoor and eight outdoor courts. And that's exactly what Park District Executive Director Rick Hanetho has gleaned from those opinions, he said Friday morning. "Based on the numbers, it wouldn't be responsible to the taxpayers to continue to have a tennis orientation in a new recreation center," he added. The club has about 1,370 memberships, and of those, about 40 percent have tennis privileges. And of those tennis-oriented memberships, about 30 percent are held by Northbrook families and individuals. Hanetho said he would in particular advise against retaining the four outdoor clay courts, prized by many serious players, but expensive to maintain. He added that in the long run, it will be up to the public to decide what the recreation center could be. "Tennis may be a part of that, and it may not," he said. Late Friday, shortly after an on-line resident survey about Five Seasons· went live on the district web-site, the district announced that it will show three versions of what a Five Seasons recreation center might look like at "public input meetings" June 26. The meetings will be held at two locations and three different times. The first will run from 11 a.m. to 12:30 p.m. at the Northbrook Sports Center, 1730 Pfingsten Road. The other two, both at the Leisure Center, 3323 Walters Ave., will run from 5:30 p.m. to 7 p.m., and from 7 p.m. to 8:30 p.m. It's fitting to have meetings at the Leisure Center, since one of the seven online queries is not about Five Seasons, but the building many people today use in its stead, one likely to be changed markedly if Five Seasons is acquired. The poll item: "The Northbrook Park District purchased the Leisure Center from School District #27 in 1984. The buildin9 is in need of renovation. Indicate your level of support for enhancing the following program spaces at the Leisure Center." The program spaces include two for seniors, one tor preschoolers, one for the Northbrook Theatre, and two about dance and music. One of the things visitors will see in at least one of the three Five Seasons mock-ups is a space for NSSRA. That space would most likely be in a gym in the northwest end of the building that was partially converted to a fitness ua1ning area. 1ne n1gn-ce11inged room cou1a oe split aown me m1aa1e to create space above and below, for NSSRA office and programming areas. "NSSRA would pay its own way," its executive director, Craig Culp, said June 4. He said the association plans to spend $4.6 million on a new home, with all but $770,000 accounted for. That part would come from donors, and he's had a $250,000 pledge for about a third of that for at least a year. Part of the total would come from a sale of the 8,370-square-foot current headquarters at 3105 MacArthur Drive. Culp said that the NSSRA money isn't just for raw space, but for offices and programming space that's built out and ready to use. He added that he respects the public decision process, and does not consider a deal closed until Northbrook residents say it is. NSSRA is an agency that's owned by 13 municipal park departments and park districts, including Northbrook's. A key benefit of partnering with a park district is the synergies: NSSRA clients take part in programs at facilities all around the area. And Northbrook, one of the largest member districts, has one of the largest cadres of NSSRA members. Culp said that whatever a park district would have available at a partner site, "whether it's a beach, a gym, a tennis court or a rowing center," his staff will probably find a way for clients to use it. NSSRA Board members visited the district open houses at Five Seasons May 20 and May 21, to consider whether a partnership was feasible, Hanetho said. The first time NSSRA was aware of the possibilities came about two years ago, however. "I don't remember the exact date that I brought it up to Craig as a possibility,'' Hanetho said. "It was early in the process of our negotiations with Five Seasons, if it ever came to fruition." It would not be the first time an area SRA formed such a partnership. The Maine-Niles Association of Special Recreation inked a pact with the Morton Grove Park District several years ago. It now pays rent on existing space at the Prairie View Center, 6834 Dempster St., and has paid for a small addition. Hanetho said an NSSRA addition was explored at Five Seasons, but it was cost-prohibitive. Like most special recreation associations, NSSRA training and recreation programming is principally done in the member districts, which share the agency's expenses. NSSRA has a 10-van fleet to transport its patrons. NSSRA, Illinois's oldest SRA, runs about 500 programs per year, plus 80 special events. few if any at the undersized current headquarters. NSSRA member districts are Deerfield, Glencoe, Glenview, Highland Park. Highwood, Kenilworth, Lake Bluff, Lake Forest, Northbrook, Northfield, Riverwoods, Wilmette and Winnetka. Hanetho said that no other park district currently has proposed a partnership concept to the association. Winnetka Park District Staff Reports Date: June 20, 2014 To: Winnetka Park District Board of Commissioners From: Robert Smith, Executive Director Re: June, 2014 Staff Reports Chief Financial Officer Robert Farmer As of May 31, 2014, the District has received $2,542,265 in 2013 Property Tax Receipts which is 49.7% of the 2013 tax levy. Starting in October, the remaining 50.3% is expected to be distributed. At the June 26th Regular Board meeting the 2013 Certified Annual Financial Reports will be presented to the Board for final approval. The District received an “Unqualified Opinion” from the auditing firm of Lauterbach and Amen, LLC., which is the highest opinion that a financial entity can receive. On June 1, 2014 the District made the $78,831.25 interest payment on the 2011 Limited Tax Debt Certificates, on June 15, 2014, the District made the $29,860.00 interest payment on the 2005 General Obligation Bonds and on June 15, 2014 the District made the $63,935.00 principle and interest payment on the 2012 Tennis Center loan. Superintendent of Facilities Tom Gullen Ice • Ice was removed Friday, May 23rd • Hosted Antique Sale June 6th-9th: Over 50 dealers and 1,000 paid admissions and a great source of summer off-season revenues ($6,000) • Summer Repairs & Maintenance: Entire facility painted, tuck pointing exterior, new broadcast booth for Ice Show constructed, new wall paneling installed replacing original, dasher boards cleaned, general refurbishing, and new electrical transformer to power indoor & outdoor rinks and Golf Club house. • All ice contracts completed for upcoming season. Platform Tennis • Summer court maintenance and screening repairs are completed. This includes: painting of rusted super-structure, replacement of over 50% of screening, resurfacing of courts 5 & 6, replacement of torn wind screens, replacement of air conditioning unit that blew a motor. Far more than originally expected but all very much needed. • Court Heaters: new units ordered, engineering work completed, attempting to get a better price on the install. • For the next two weeks the focus will be on the Nielsen Pro Tennis Classic; preparations, facility logistics, daily staff scheduling, and court coordination. Lots of work but lots of fun…hopefully no 100+ degree weather as we did last year. • Tim Schmidt Retirement Party Friday, June 20th 4:00pm Assistant Tennis Manager Patrick Fragassi Group Lessons The summer program is under way as of Monday, June 9th. Some new programs including two week junior camps and Friday afternoon match play are being offered this summer. Enrollment has rebounded nicely after a slow start. This is due to a later registration date and non-residents not having registered yet. Registration will also be accepted throughout the summer for the various programs. The enrollment numbers for this summer compared to past years is tracking very comparably. Staffing Transition Tim Schmidt is winding down his long and productive career as the Manager of the A.C. Nielsen Tennis Center. Tim will finalize his transition beginning June 30th. He will continue to impact the program on court as an instructor in the fall. Pat Fragassi will assume the role of interim Tennis Manager. Summer Teams This year, Winnetka is hosting 8 ladies teams, 6 men's team. 4 teams will have pro led practices throughout the summer. The seasons will end at the end of July and beginning of August. Nielsen Pro Tennis Championships The facility is again fortunate to be hosting the professional tennis tournament this summer. Event preparations, including bleacher set up and tents set up will begin the week of June 23rd. The event will begin with qualifiers on June 28th and 29th. The main draw will begin on Monday, June 30th and end on Saturday, July 5th. Ball kid training dates have been arranged and a lot of interest is coming from kids in the area. USTA Tournaments USTA junior and adult tournaments, will continue throughout the summer. Facility Improvements Interior painting has been scheduled for the tennis facility. There are 3 areas of attention, with work being completed in stages. The first stage to be completed prior to the start of the Pro Tournament includes touch up painting to the lobby entrance, hallways and doors. Golf Club Manager/Head Professional Matt Johnson Initiatives/Marketing The Golf Club Management Team, along with the Marketing Director, has begun implementation of a targeted email and phone campaign. The first initiative focused on season pass memberships. A first email blast was distributed to our entire golf database and highlighted new pricing and membership benefits. Personal phone calls were made to all 2013 non-renewals. A second and third e-mail targeted former members (2010-2013) that had not renewed their season passes for the 2014 season. This initial campaign has proved to be successful, resulting in twelve membership sales. Capturing personal data, and in particular email addresses, has become a top priority for the Golf Club Staff. An email rewards club was developed as a means of enticing patrons to provide contact information. Marketing will continue to be a primary focus for the Management Team. 18-hole Course/ Par 3 /Driving Range/Golf Cars The 18-hole course experienced an acceptable month despite fairly high precipitation (6.24”). 2014 Greens Fee Revenue - $65,201 May 5 year average Greens Fee Revenue - $66,660 The Par 3 Golf Course continues to perform well. May 2014 Par 3 Revenue - $16,045 May 5 year average Par 3 Revenue - $14,248 The Driving Range continues to show growth, with high traffic on good weather days. May 2014 Driving Range Revenue - $16,720 May 4 year average (2013 excluded) Revenue - $14,813 Golf Car revenue struggled in May as a result of the wet conditions (7 days no carts) May 2014 Golf Car Revenue - $11,878 May 5 year average Golf Car Revenue - $13,451 Membership sales continue to be strong bolstered by a new rate structure and improved marketing. 2014 season pass sales through May - $347,464 2013 season pass sales through May - $301,190 Group Programming Spring programming concluded in May with very successful results. Summer registration is underway and enrollment continues to climb. A new programming compensation model has led to significantly higher net income from the programs while maintaining the same fee structure and overall quality. Clubhouse Improvements in the clubhouse continue. High top tables were added, new canvas pictures were hung, and two new televisions were added in the dining area. All of these changes have resulted in an improved ambiance and positive customer feedback. Special Events The Golf Staff assisted by the Recreation Department hosted a first ever Community Driving Range Fair on May 17th. The event was well attended and helped build awareness for the Golf Club. Staff believes that special events will be integral in branding and promoting the Facility. Plans are in motion for these types of events in the future. Golf Course Superintendent Henry A. Michna Today is June 19th and water purchases to date have been very sparse due to timely rains! Staff estimates that just over $4,000 in water has been purchased to date. This is noteworthy since this is the first full season to irrigate the 6-acres of Ball fields and the 2-acre Driving Range. The range was rarely irrigated in the past. Now the DR greens and surrounds need frequent watering to sustain the turf and the rest of the range likewise to complete the ‘fill-in’ from seeding. Rain totals for May were 6.24” with 3.20” falling on May 13th closing the ‘big’ course for three days and losing carts for the following two days. June’s total up to the 19th is 3.05 with 2.03 falling last week on the 11th allowing the course to stay open and only lose carts for a Wednesday and Thursday. Carts were run the next day Friday the 13th for the Slovitt Outing after staff spent 6 man-hours inundating the course with yellow signs in strategic high traffic areas. Forthcoming, staff shall be concentrating on weeding flower beds, doing a small amount of fairway sod patching and then removing all the sand from the #17 greenside bunker due to gravel contamination (damaging the walk mowers) and installing fresh clean sand. Then following those projects the ongoing removal of Emerald Ash Borer trees shall commence for 2014. Stump removal of the 130+ ash trees from last year must follow removals so any hazards are addressed first. The four ash trees around the putting greens shall be moved up and removed next week. Otherwise the courses’ are in fine shape and staff enjoys passing by the driving range and observing the clientele ‘engaged’ with the new driving range. Recreation Supervisor John Shea Beaches The 2014 Lakefront Staff finished all of the required training on June 5, 2014. Training included a 38 hour lifeguarding course for all new lifeguards and CPR/AED/ Providing Emergency Oxygen course for all returning lifeguards. The Lakefront Staff did a great job during training and are ready for the season. Lakefront operations are in full swing. The lifeguards and beach attendants have been doing a good job keeping the lakefront clean and explaining rules to patrons. The lifeguards participate in regular in-services on Tuesday and Thursday evenings every week. The in-services cover different realistic emergency situations that could take place at the lakefront. Lifeguards are required to have at least four hours of training a month. Beach Special Events Father’s Day Brunch took place on June 15, 2014. There were 130 participants pre-registered and about 150 registered the day of. Food was provided by The Grand Food Center through our partnership agreement. The main attraction for the event was an omelet station. Where else can you get an omelet made to order on a beach? Staff believes the event went well and is looking forwards to next year’s brunch. The Winnetka Fitness Challenge will take place on Saturday, June 28th. Staff members are very excited for the event. Currently the obstacles are being assembled, equipment is being purchased for the event, and there will be a staff meeting next week for training for the event staff. Recreation Supervisor Greg Sauber Softball Programs The girls’ softball program has just wrapped up for the season. One of the 3rd/4th grade teams was entered into the Father’s Day Trevian Tournament and they made it to the semi-finals. The 7/8th grade team made it all the way to the championship game in the playoffs but I am waiting to hear if they won it. Adult softball has been going running really well this summer despite some issues with the weather. The women’s league has a few games to make up and the 12 inch men’s league was only rained out once so far this season. Summer Athletic Camps This year are 15 girls registered for our Field Hockey Camp. Over the last two summers this program did not run due to low registration numbers. It is great to see that girls are getting prepared for the field hockey season this fall. In the beginning of summer we partnered with IBA to run their “Mini Majors” Camp. We had 16 children participate in the camp this summer. Over the next couple of weeks there are more athletic camps starting, including; White Sox Camp, Boys and Girls Lacrosse Camps, Basketball Camp, Green Wave Football Training Camp, and a Dance program. Wednesday’s in the Woods The first concert (Basement Jacks) was a huge hit. John Muno and I counted roughly 175 people in attendance with the weather being overcast. The second concert (Hillbilly Rockstars) was rained out (6/18/14). The next concert is 6/25/14 with the band Spoken Four. Recreation Supervisor Toby Ross Pioneer Day Celebration What began as an idea to generate additional interest and excitement surrounding our outdoor nature play programs blossomed into a collaborative special event with the Winnetka Historical Society, BackYard Nature Center, Winnetka-Northfield Public Library, and L.L. Bean. The inaugural Pioneer Day Celebration brought all 3rd graders in SD36 (over 200 kids and chaperones) to Crow Island Woods to spend the day meeting their "cousins," practicing archery, learning how to build a fire, playing with quoits and hoops, feasting on "sausage and buffalo," and so much more in a culmination of their pioneer experience. The remarkable note was that getting all three schools together as an entire district for a singular event was apparently an extremely rare occurrence. The personal feedback I have received has been overwhelmingly positive. It is very humbling to know we were able to positively touch the lives of so many district residents with one small event. Memorial Day Observance The 87th annual Memorial Day Observance was one of the hotter days we had had to date, but everyone that participated got through it admirably as we put on a heartfelt and respectful ceremony. The marines who were in attendance also stayed well after the ceremony and spoke with many residents and allowed children to climb all over their vehicles for an impromptu touch-a-truck. The typical members who assist in the observance all felt this was one of the better turnouts to date and certainly way up from last year’s attendance. Summer Camp After all preparations and staff trainings, camp has finally begun. I am really thrilled about the team that was put together for each site and I have very high hopes we can continue to improve on the positive changes we made last year and get our program back in the limelight while providing our residents with a memorable and safe summer. It will be over in a blink of an eye, but it is a very exciting and busy time. 500 children from Winnetka are currently participating across our seven camp programs which to this point have grossed over $260,000. Fourth of July Celebration Winnetka’s largest event of the year is right around the corner! All the last details are being finalized so we can properly celebrate America’s birthday. The Parade, Events on the Green and Fourthfest are all capped off by the best fireworks show on the North Shore. Superintendent of Parks Costa Kutulas Summary With summer here and programs in full swing the parks department has been busy lending support to all branches on numerous projects throughout the district. As the superintendent I am very pleased with my entire staff and how well they have been able to cope with the heavy workloads. I would like to commend their efforts and express my gratitude for their hard work. Golf Club House At the club house we have wrapped up the Teaching Shelter for now and will be completing the electric service this fall. We also helped coordinate some interior improvements to change the dynamic of the club house in a way to make the patrons feel more comfortable. Lake Front With the Beach opening June 7th John Barrett and his crew were working diligently with John Shea to put the final touches to make the beaches look excellent. With the completion and installation of the Paddle Board Racks at Lloyd and Volleyball Court at Elder I think this is going to be an exciting year for the lake front. Tennis Center Last year Pat Fragassi had an idea to help the look of the indoor tennis courts by updating the referee chairs to give them a new look. Andrew Cabrera was assigned the task and with the help of some staff members I think they turned out great. The chairs were delivered last week and they fit the ambiance of the court beautifully. Skokie Playfield Phase 2 With the Memorial Day Tournament behind us and the baseball fields in full swing, we are finishing up the last few items on the punch List. Working with GeWalt Hamilton and Nicholas and Associates we are pushing to have items completed within the next month. The Pony Field has been completed and the corrective actions taken to firm up the infield seem to be holding up. We will be monitoring this for the next few months to confirm everything is working correctly. In house we have completed the installation of two banner poles which will be used to market the park districts events and facilities along east side of the Skokie Playfield complex. Horticulture Crew Kellie Edwards is working with staff members to maintain the parks and planting beds and keep things looking well maintained. Plant material is hitting the dock for smaller projects, as well is mulch for all the beds. With over seventy plus yards of mulch spread already we are looking to spread about another seventy yards in the rest of the district. Woodland Areas Trees have been planted, and are being maintained going into the summer months. We are looking to control as many of the invasive species in the woodland areas in an effort to keep the eco system thriving. Overall our efforts are limited due to the vastness of the spreading wild raspberry and other invasive species; we will be recommending proceeding with a controlled burn in the future. Winnetka Garden Council of Garden Clubs (Corner of Elm & Green Bay) After months of preparation and meetings the corner of Elm and Green Bay Road has been planted. In a joint effort with the Winnetka Garden Council of Garden Clubs and parks staff the planting phase of the project is behind us. On June 18th garden council volunteers and park staff members were able to complete the planting bed. We are now working with the Village to complete some repairs that are needed to the hardscapes and will be working solely in support capacity at this point. Golf Service Center The next phase of work for the golf service center is currently underway. DeFranco Plumbing is about 95% complete on the project, and Krause Electric is looking to start shortly within the next few weeks. Once we complete this phase of construction we will be one more step closer to our goal of a completely renovated maintenance center. Tower Road Water Leak I would like to report that the water repair for Tower Road Beach has been completed. With some difficulty we have located the leak and have repaired the broken water line. Due to the nature of the repair and location this repair was contracted out to Lenny Hoffman Excavating. Items of a Routine Nature The parks department is at full strength and is taking care of the following routine maintenance item’s: Mowing operations five days a week, playground maintenance twice weekly, trash control three times weekly, Green Bay Trail monitoring and cleaning weekly, rental setup and cleaning, special events, monthly inspections (park, playground, facility), and equipment fleet maintenance. Park/Facility Projects -Outdoor ice restoration work (seeding, and aerating) -Green Bay Trail cleanup -Repair on Centennial Park Sign -Replace door at admin building -Repair broken water line at Station Park -Ceiling tile replacement at Tennis Center -Install Wi-Fi units at Lloyd and Tower Facilities -Annual flower Bed Planting -Water Heater replacement at Golf Halfway house -Laminator repair at Admin -Door Repair at Paddle Courts -Coordinated with Winnetka TV to wire club house for TVs and sound system -Repair DVR at Tennis for security cameras -Repair to banner poles at SPF -Established a tree nursery at our compost site -Light replacement at tennis facility -Fuse replacement at tennis facility -Set up new office arrangement at club house (Matt) -Weed control and path restoration at many sites -Coordination with Chicago Communications for new radio system (new repeater) -Thor guard maintenance/ installation at SPF -Multiple playground surfacing improvements -SPF bathroom automatic lock installation -Coordinated with Village on Crow Island sink hole Newspaper Clippings June 5 – June 19, 2014