2021 ULE Field Operation Manual 23Mar.Pdf
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2021 Updating of the List of Establishments (ULE) 2021 UPDATING OF THE LIST OF ESTABLISHMENTS F O R E W O R D This FIELD OPERATIONS MANUAL for the 2021 Updating of the List of Establishments (ULE) was prepared to guide both central office and field office personnel for the smooth conduct and uniformity of instructions for the various phases of the 2021 ULE operations. It presents the information about this national undertaking such as its objectives, scope and coverage, concepts, and the items of information to be gathered. It also discusses the field operations procedures and processing instructions. All users should familiarize themselves with this manual to ensure the success of the 2021 ULE undertaking. DENNIS S. MAPA, Ph. D. Undersecretary National Statistician and Civil Registrar General Quezon City, Philippines January 2021 TABLE OF CONTENTS Page FOREWORD Chapter 1 – INTRODUCTION 1 1.1 Overview 1 1.2 Historical Background 2 1.3 Objectives 10 1.4 Uses of the LE 10 1.5 Legal Authority 11 1.6 Confidentiality of Information 12 Chapter 2 – ULE ECONOMIC UNITS 13 2.1 Economic Units to be Enumerated 13 2.2 Taxonomy of Establishments 13 2.2.1 Economic Organization 13 2.2.2 Legal Organization 14 2.2.3 Industry Classification 18 2.2.4 Geographic Classification 20 2.2.5 Size of Establishment 23 2.3 Scope and Coverage 23 2.4 Types of Establishments 28 2.5 The 2021 ULE Barangays and Workload 33 Chapter 3 – UNITS INVOLVED AND PHASES OF OPERATION 35 3.1 The Units Involved 35 3.1.1 Central Office 35 3.1.2 Field Offices 35 3.2 Major Phases of the 2021 ULE Operation 36 3.2.1 Planning and Preparatory Activities 36 Preparatory Activities at the Central Office 36 Preparatory Activities at the Field Offices 36 3.2.2 Conduct of Training 37 Training on Field Operation 37 Training on Machine Processing 37 3.2.3 Enumeration / Data Collection, Mapping and Field Editing 38 3.2.4 Machine Processing 39 3.2.5 Status and Progress Monitoring 39 3.2.6 Data Review and Validation in the Provinces 39 3.2.7 Further Data Review and Validation at the Central Office 39 3.2.8 Generation of the 2021 List of Establishments and Statistical Tables 40 3.3 Timetable of 2021 ULE Operation 40 3.4 Duties and Responsibilities of Field Personnel 44 3.4.1 Regional Directors/OICs 44 3.4.2 Regional Focal Person 45 3.4.3 Chief Statistical Specialists/OICs 45 v TABLE OF CONTENTS Page 3.4.4 Provincial Focal Person 46 3.4.5 Statistical Specialist / Statistical Analyst / Other Statistical Staff 46 3.4.6 Hired Team Supervisors for Field Operations (TSs) 46 3.4.7 Hired Statistical Researchers (SRs) 47 3.4.8 Hired Receipt and Control Clerk (RCC) 48 Chapter 4 – UPDATING INSTRUMENTS, FORMS AND MATERIALS 49 4.1 Updating Instruments 49 4.1.1 Tablet-Based Establishment Inquiry Application (ULEApp) 49 4.1.2 Establishment Inquiry Form (ULE Form 3) 49 4.1.3 Online Questionnaire 50 4.1.4 The Data Items in the 2021 ULE Establishment Inquiry Application / 50 Form 4.2 Administrative Forms 52 4.2.1 Submission of Narrative and Financial Reports 53 ULE-ADM Form 4 (Narrative Report) 53 ULE-ADM Form 4A (Financial Report) 54 4.2.2 Accomplishing Other ULE Administrative Forms 55 ULE-ADM Form 2A (Appointment Slip) 55 ULE-ADM Form 2B (Problem Referral Slip) 55 ULE-ADM Form 5 (Acknowledgment Receipt) 55 ULE-ADM Form 3C (SR’s Daily Accomplishment Report) 56 4.3 Other Materials 56 4.3.1 Barangay Maps 56 4.3.2 Android Tablet and Accessories 57 Chapter 5 – FIELD OPERATIONS PROCEDURES 58 5.1 Pre- Enumeration Activities 58 5.1.1 Preparation and Provision of E-copies of ULE Forms and Manual 58 to PSOs 5.1.2 Coordination and Conduct of Consultations 58 5.1.3 Regional Statistical Service Offices (RSSOs) 59 5.1.4 Provincial Statistical Offices (PSOs) 59 Preparation for Data Collection Using the Tablet-Based ULE App 60 5.2 Canvassing and Mapping 63 5.2.1 Reading the Barangay / EA / Block Map 64 Find True North Without a Compass 67 Barangay / EA / Block Map 67 5.2.2 Ocular Inspection 72 5.2.3 Canvassing 73 Procedures on How to Canvass a Barangay / EA With Blocks 67 Procedures on How to Canvass a Barangay / EA / Block Not Bounded by Visible Features 76 vi TABLE OF CONTENTS Page 5.2.4 Mapping 79 General Procedures for Mapping Procedures on How to Indicate Proper Building Symbols in the EA / 79 Block Map Procedures on How to Indicate New Buildings in the EA/Block Maps 80 Procedures on Taking Good Care of the Map 82 5.2.5 Submission of Maps to the Central Office 83 Folder Structure for the Scanned Paper Maps 83 Scanning the Paper Maps 84 5.3 Enumeration Procedures 85 5.3.1 Enumeration of Establishments in the 2021 ULE Barangays 85 Guidelines for the SRs 85 Activities to be Done by the Team Supervisor 86 Proper Handling and Security of Data in the Tablet 86 5.3.2 Online Submission 87 5.3.3 Accomplishing the Editable PDF Version of ULE Form 3 88 5.3.4 How to Enumerate Special Areas 88 Coverage of Establishments in Non-ULE Areas 88 How to Enumerate Establishments in Buildings 88 How to Enumerate Special Areas 89 5.3.5 Conducting an Interview 90 Qualities of an Effective Interviewer 90 Guidelines in Conducting an Interview 91 Handling Common Enumeration Problems 93 5.4 Post-Enumeration Activities 94 Chapter 6 – INSTRUCTIONS FOR ESTABLISHMENT INQUIRY FORM, 96 QFIELD PROJECTS AND ULE APPLICATION 6.1 General Instructions 96 6.2 Specific Instructions in Establishment Inquiry Form/ULE App Data 96 6.3 Preparation of Qfield Project for the 2021 ULE 127 6.4 Specific Instruction on How to Use the ULE App 148 6.4.1 System Overview and Instalaltion 148 6.4.2 Getting Started 148 6.4.2.1 Setting up the location of the QGS file 148 6.4.3 Initial Login in the ULE App 149 6.4.4 Sync to Server to Download the Barangay Masterlist 151 6.4.5 Instructions and Features of the Barangay Masterlist 153 Features of the Barangay Masterlist Home Screen 155 6.4.6 Updating and Listing of the Establishments Using the ULE App 159 Guidelines in Identifying Matched Establishments 160 Guidelines in Updating the Barangay Masterlist 161 vii TABLE OF CONTENTS Page 6.4.7 Data Fields in the ULE App 162 Current Status (CS Code) 163 Enumeration Area and Building Serial Number 165 6.4.8 Other Features of the ULE App 173 6.4.9 Instructions in Adding ‘New’ or ‘No Matched’ Establishments 179 6.4.9.1 Instructions in Transcribing Entry in ULE Form 3 to the ULE 180 App 6.4.10 Instruction in Uploading Updated Establishments in the Masterlist 181 Chapter 7 – ENUMERATION PROGRESS AND STATUS MONITORING 182 7.1 Generation of Progress and Status reports for Enumeration 182 Report 1: Updating Status by Establishment 183 Report 2: Data Processing Progress Report 185 Report 3: Uploaded Establishments by Current Status of Operation Type 189 viii LIST OF TABLES Page Table 2.1 Geographic Classification: Philippines 20 Table 2.2 Scope and Coverage of the 2021 ULE 23 Table 2.3 Types of Establishments 28 Table 3.1 Timetable of 2021 ULE Operation 40 Table 4.1 List of Data Items in ULE Form 3 48 Table 4.2 The 2021 ULE Administrative Forms 52 Table 6.1 Correct Description in Reporting Main Economic Activity 110 LIST OF APPENDICES APPENDIX 1 ULE Form 3 (Establishment Inquiry Form) 197 APPENDIX 2 ULE-ADM Form 1 (General Transmittal Form) 203 APPENDIX 3 ULE-ADM Form 4 (Narrative Report) 204 APPENDIX 4 ULE-ADM Form 4A (Financial Report) 205 APPENDIX 5 ULE-ADM Form 2A (Appointment Slip) 206 APPENDIX 6 ULE-ADM Form 2B (Problem Referral Slip) 207 APPENDIX 7 ULE-ADM Form 5 (Acknowledgment Receipt Form) 208 APPENDIX 8 ULE-ADM Form 3C (SR’s Daily Accomplishment Report) 209 APPENDIX 9 ULE-ADM Form 3D (TS’s Daily Accomplishment Report) 210 APPENDIX 10 List of Operating Economic Zones 211 APPENDIX 11 Standard Abbreviations 232 APPENDIX 12 Definition of Terms 238 APPENDIX 13 List of Industry Sub-Classes Which are Out-of-Scope 241 APPENDIX 14 Summary of 2019 Updates to the 2009 PSIC 243 APPENDIX 15 Letter to the Building Administrator 251 ix CHAPTER 1 INTRODUCTION 1.1 OVERVIEW The 2021 Updating of the List of Establishments (ULE) is a nationwide undertaking which aims to provide an updated and reliable sampling frame for the census and surveys of establishments and enterprises. It also aims to capture the changes in the distribution and characteristics of establishment business units due to emerging industries and the current business trends. This nationwide updating activity is necessary to assess the changes brought by the pandemic and some natural calamities that happened in 2020. The activity will involve door-to-door canvassing of business economic units to: (1) capture "new" establishments and determine their characteristics for inclusion in the list; (2) update the characteristics of those establishments already listed; and (3) tag the establishments' records with its current status code. Hired Statistical Researchers (SRs) will administer a personal interviewer to the establishments using the tablet-based application known as the ULE App. If personal interview is not possible, options to provide information through other modes are available such as: Self-Administered questionnaires, using either printed form or fillable-pdf format; accomplishment of online inquiry form; and, interview thru telephone.