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VENDOR ROUTING GUIDE for INTERNATIONAL COMMERCIAL

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VENDOR ROUTING GUIDE for INTERNATIONAL COMMERCIAL .; VENDOR ROUTING GUIDE for INTERNATIONAL COMMERCIAL SALES This routing guide can be located on the site below: http://www.hbiglobalprocurement.com GLOBAL LOGISTICS AND TRADE COMPLIANCE Updated - June1, 2017 Expires – June 30, 2017 This guide cannot be distributed or copied without written approval from HBI US Logistics. 1 TABLE OF CONTENTS SECTION PAGE INTRODUCTION 1 3,4 HOW TO USE THIS GUIDE 1.4 5 INCOTERMS AND TITLE TRANSFER 2 6 GLOBAL TRADE COMPLIANCE 3 6 Record Retention 3.2 7 Trade Programs Certificates and Affidavits of Origin 3.3 8 Wood Packaging Material Requirements, NEW SOLAS VGM REQUIREMENT, APLL VGM Form and Kuehne + Nagel 9, 10, (K+N) Manual VGM Form 3.4 11,12 International Shipment Document Requirements 3.5 13 INTERNATIONAL SHIPPING GUIDELINES FOR Austrlia, Canada, Ireland and Mexico 4 14 Ocean 4.1 14,15 Air 4.2 16,17 Small Package for Australia, Canada, Mexico, Ireland and Hanes Europe 4.3 18 Small Package forShipments Using a Hanesbrands US 3rd Party Account Number 4.4 18 INTERNATIONAL SHIPPING GUIDELINES FOR Hanes Europe –Italy, France, Germany, Spain, UK and Czech Repbulic and Champion Europe Ocean & Air 5 19 USA INLAND TRANSPORTATION FOR CONSOLIDATION 6 19 Less than Truckload Bill of Lading Req 6.1 19 Client IDs 7 20 PACKING SLIP AND PALLET BUILDING 8 21 DETAILED PACKING SLIPS 9 21 VENDOR COMPLIANCE 10 21,22 EXHIBITS Exhibit 1 - Incoterms Exhibit 14- Container Inspection Form Exhibit 2 -Australia Direct Shipping Instructions Exhibit 15 - Container Diagram Exhibit 3 - Brazil Direct Shipping Instructions Exhibit 16 - Accessorial Charges Exhibit 4 - Brazil US/Buy Shipping Instructions Exhibit 17- Maidenform Mexico Exhibit 5 - Canada Direct Shipping Instructions Exhibit 18 - Maidenform Ireland Exhibit 19 - Hanes Europe Docs Procedures Exhibit 20 – Champion Europe Shipping Exhibit 6 - Canadelle Direct Shipping Instructions Procedures Exhibit 7- Hong Kong Direct Shipping Instructions Appendix 1 - Hanes Europe Exhibit 8 - Japan Direct Shipping Instructions Appendix 2 - Australia - Declartion Exhibit 9 - Philippines Direct Shipping Instructions Appendix 3 - Thailand – AFTA Rule Exhibit 10 - Rinplay Direct Shipping Instructions Appendix 4 – GSP Form A Exhibit 11- Thailand Direct Shipping Instructions Appe ndix 5 – SOLA VGM Requirement Exhibit 12- APLL Origin Contact Lists Appendix 6 – APLL VGN Form Exhibit 13 - HBI Logistics Contact Lists Appendix 7 – Kuehne+Nagel(N+N) VGN Form Appendix 8 – Champion Europe DC’s Appendix 9 – Champion Europe General Info 2 *****FIRST TIME SHIPPERS PLEASE CONTACT THE HBI US LOGISTICS TEAM PRIOR TO SHIPPING. PLEASE REFER TO EXHIBIT 16 FOR CONTACTS******* 1. INTRODUCTION 1.1. The Global Logistics and Trade Compliance department of Hanesbrands, Inc. (HBI) is providing this guide to stipulate the logistics providers, transportation requirements, routings, and mode of transportation for movement of purchased finished goods and supplies/packaging to IBU’s. The transportation and logistics guidelines cover all shipments between vendors and HBI facilities and contractors, as well as, shipments between HBI facilities and contactors in which HBI is responsible for the movement and payment of freight. INCOTERMS, which specifying the responsibility for the product and payment of freight should be noted on the purchase order; if not, please contact your category manager prior to shipping. As specified in the INCOTERMS, if the vendor is responsible for the movement and payment of freight, the shipper must adhere to the delivery and documentation requirements in section 3.5. 1.2. Failure to use an HBI approved logistics provider, mode of transportation, or routing as outlined in this guide or provided in writing from the category manager will result in payment of transportation and logistics services by the seller. 1.3. To ensure the correct Hanesbrands Routing Guide is being used: 1.3.1. Please use the “Non-Finished Garment Inbound Materials” Vendor Routing Guide if shipping the following items: 1.3.1.1. Cut Parts-apparel components 1.3.1.2. Fabric 1.3.1.3. Fabric Rolls-woven or warp knits 1.3.1.4. Hosiery Blanks 1.3.1.5. Machines 1.3.1.6. Re-usable Packing Materials-empty unipaks, yarn pallets, fabric racks 1.3.1.7. Sock Tubes-unfinished 1.3.1.8. Supplies-thread, bra cups, stickers, polybags, elastic, etc. 1.3.1.9. Yarn 1.3.1.10. Waste 1.3.2. Please use the “Imported Finished Goods” Vendor Routing Guide if shipping the following items: 1.3.2.1. Finished Apparel being imported into the United States 3 1.3.2.2. Finished Apparel being exported and/or sold to International Business Units (IBU) for retail sales: 1.3.2.2.1. Canadelle Limited Partnership 1.3.2.2.2. Rinplay 1.3.3. Please use the “International Commercial Sales Finished Goods” Vendor Routing Guide if shipping the following items: 1.3.3.1. Finished Apparel being exported and/or sold to International Business Units (IBU) for retail sales 1.3.3.1.1. Hanesbrands Australia Pty Ltd 1.3.3.1.2. Hanesbrands Brasil Textil, Ltda. 1.3.3.1.3. Canada 1.3.3.1.4. Canadelle Limited Partnership 1.3.3.1.5. Rinplay, S. De RL DE C.V. 1.3.3.1.6. Hanes Panama Inc. 1.3.3.1.7. Hanesbrands International (Thailand) Ltd. 1.3.3.1.8. Hanesbrands Philippines, Inc. 1.3.3.1.9. Hanesbrands (HK) Limited 1.3.3.1.10. Hanesbrands Japan, Inc. 1.3.3.1.11. Maidenform Ireland. 1.3.3.1.12. Maidenform Mexico 1.3.3.1.13. Hanes Europe 1.3.3.1.14. Champion Europe 4 1.4. How to use this guide: 1.4.1. Please refer to the Decision Tree to determine the appropriate section of this Routing Guide for your shipment. Vendor Routing Guide Decision Tree 5 2. INCOTERMS AND TITLE TRANSFER 2.1. What are INCOTERMS and when are they used? “Incoterms” is an abbreviation of International Commercial Terms, which were first published in 1936 by the International Chamber of Commerce (ICC). The Incoterms provide a common set of rules for the most often used international terms of trade. The goal of the Incoterms is to alleviate or reduce confusion over interpretation of shipping terms, by outlining exactly who is obligated to take control of and/or insure goods at a particular point in the shipping process. Further, the terms will outline the obligations for the clearance of the goods for export or import, and requirements on the packing of items. For a complete list of Incoterms and a matrix summarize ng responsibilities, refer to exhibit 1 at the end of this document. 2.2. Title Transfer Incoterms do not determine when title to goods passes from buyer to seller. This is either determined by the applicable governing law, the Contract for International Sale of Goods (CISG) or specified provisions contained in the agreement. Transfer of title has a direct relation to trade risk, by affecting the parties’ rights in the event of total or partial loss, damage or destruction of the goods. As a result, it is extremely important that title transfer be clearly specified in the Commercial Purchase Order (CPO) and agreement. 3. GLOBAL TRADE COMPLIANCE 3.1. Hanesbrands Inc. is a global company and as a result, is engaged in many special trade programs which allow for goods to move internationally and enter various countries duty- free or at a reduced duty rate. Hanesbrands Inc. is dedicated to ensuring that all international transactions and related activities meet global regulatory requirements for Customs compliance. Regulatory compliance is vital to our success as a global company. It is also a critical element of ensuring that our supply chain remains uninterrupted by Customs-related issues and delays. Global trade compliance encompasses many areas including ensuring that all import and export activities meet the regulatory requirements both within the United States and in international locations. Global trade compliance also includes ensuring that the Customs/regulatory requirements for record-keeping are met for all international transactions. The Hanesbrands Inc. record retention policy requires that all partners/manufacturers, suppliers, etc., who are engaged in shipping goods internationally maintain records relating to such international transactions for a period of 6 7 years. It is important to note that these requirements are global in scope and are related to all HBI facilities and partners. They also extend to our receiving partners who are receiving Hanesbrands Inc. products via our established supply chain. As a Hanesbrands Inc. partner, your facility/company is required to maintain these records for the specified period. The records are critical to HBI’s ability to provide required documentation/support in the event of a Regulatory/Customs audit. Failure to maintain the required records will negatively impact Hanesbrands Inc.’s global trading programs and can result in unfavorable rulings and/or fines from US and/or foreign Customs authorities. This is especially critical for any goods that are produced in a country where special trade programs are in place. 3.2. RECORD RETENTION 3.2.1. HBI requires that a full range of documentation is maintained for the required 7 year period. All HBI trading partners are expected to abide by these requirements and be able to provide the required records within 3 working days of receiving a request for records from Hanesbrands Inc. 3.2.2. Required records/documents to be maintained include the following: 3.2.2.1. Purchase Orders 3.2.2.2. Certificates of origin for the products sold to/supplied to any HBI location 3.2.2.3. Supplier/manufacturer’s affidavits of origin for the raw materials and trims used in production of finished products for HBI 3.2.2.4. Transportation records to support the movement and receipt of raw materials and/or finished products to their final destination.
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