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Operational Logistics Contingency Plan Cyclones

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Operational Logistics Contingency Plan Cyclones A. FIJI OPERATIONAL LOGISTICS CONTINGENCY PLAN CYCLONES GLOBAL LOGISTICS CLUSTER – WFP FEBRUARY – APRIL 2012 PROGRAM FUNDED BY: 1 | P a g e A. Summary A. SUMMARY 2 B. PREFACE 5 PURPOSE AND OBJECTIVES 5 1. PURPOSE 5 2. OBJECTIVES 5 3. LIMITATIONS 5 4. RELATIONSHIP WITH OTHER PLANS 5 5. WARNING 6 6. CYCLONES WARNING SYSTEM 6 BACKGROUND INFO 8 1. TROPICAL CYCLONE HAZARDS IN FIJI 8 2. EXPOSURE 9 C. POPULATIONS 13 INFORMATION ON THE CENTRAL/EASTERN DIVISION 13 GENERAL 13 CENTRAL DIVISION STATISTICS 13 EASTERN DIVISION STATISTICS 14 INFORMATION ON THE NORTHERN DIVISION 15 GENERAL 15 NORTHERN DIVISION STATISTICS 15 INFORMATION ON THE WESTERN DIVISION 16 GENERAL 16 WESTERN DIVISION STATISTICS 16 D. LOGISTICS COORDINATION GROUP (LCG) AND SUB-GROUPS – TERMS OF REFERENCE & STANDARD OPERATIONS PROCEDURES 17 A. LOGISTICS COORDINATION 17 B. THE LOGISTICS COORDINATION GROUP (LCG) 17 C. LOGISTICS COORDINATION GROUP (LCG) – TERMS OF REFERENCE & STANDARD OPERATIONS PROCEDURES 19 TERMS OF REFERENCE 19 STANDARD OPERATING PROCEDURES 21 CUSTOMS CLEARANCE FACILITATION CELL (CCFC) – TERMS OF REFERENCE 24 INTRODUCTION: 24 RESPONSIBILITIES: 24 DISPATCHING AND CARGO TRACKING CELL (DCTC) – TERMS OF REFERENCE 25 INTRODUCTION: 25 REPORTING LINE: 25 RESPONSIBILITIES: 25 2 | P a g e TRANSPORT CELL (TC) – TERMS OF REFERENCE 26 REPORTING LINE: 26 RESPONSIBILITIES: 26 INFORMATION MANAGEMENT CELL (IMC) – TERMS OF REFERENCE 27 INTRODUCTION: 27 REPORTING LINE: 27 RESPONSIBILITIES: 27 E. SCENARIOS DETAILS & LOGISTICS CONTINGENCY PLAN - CYCLONES 28 1. BACKGROUND INFORMATION 28 2. CYCLONE EMERGENCY PROCEDURES AND RESPONSE ARRANGEMENTS 31 3. SCENARIO DETAILS: 39 4. OPERATIONAL SUMMARY 42 5. CONCEPT OF OPERATIONS 44 6. LOGISTICS RESPONSE WORK PLAN 49 7. PREPAREDNESS (MINIMUM PREPAREDNESS MEASURES) 53 3 | P a g e 4 | P a g e B. PREFACE This document is a living document. It is envisaged that this plan will be continuously developed and revised to become as effective as practical. Divisional and District Level Plans will be formulated to complement this plan. This Plan is produced under the authority of the Natural Disaster Management Act 1998 and the National Disaster Management Plan 1995. Further this Plan is in line with the proposed changes as prescribed under the DRAFT Fiji National Disaster Risk Management Arrangements 2006. PURPOSE AND OBJECTIVES 1. PURPOSE The purpose of this Emergency Logistics Response Plan for Cyclones is to provide a tool for logistics preparedness and response arrangements for cyclones in Fiji. It includes operational procedures and guidelines to ensure an adapted response to the effects of cyclones in the different areas potentially concerned. 2. OBJECTIVES To define responsibilities and tasks of the emergency response services concerned by Emergency Logistics Operations To enhance the Response capacity of the concerned Agencies to anticipate and respond to cyclonic hazards To improve coordination of response agencies and authorities regarding emergency logistics operations To avoid duplication in logistics tasks carried out by the different agencies and organizations To prepare and organize the logistics resources needed to respond to a cyclonic threat. 3. LIMITATIONS This Plan is limited to the response to cyclonic events. 4. RELATIONSHIP WITH OTHER PLANS This Plan should be read in conjunction with the Natural Disaster Management Act (1998), the National Disaster Management Plan (1995) and the DRAFT National Disaster Risk Management Arrangements (2006). This plan should also be read in conjunction with the Standard Operating Procedures for Cyclones detailed in the Country Information Package and other Divisional / Provincial / District / City Response Plans 5 | P a g e 5. WARNING 6. CYCLONES WARNING SYSTEM The Nadi Tropical Cyclone Warning Centre (TCWC) will issue special weather bulletins from the initial alert to threat. Furthermore, the release of Alert or Warning messages should be accompanied with simple verbal/text explanation for people to understand the terminology and can easily interpret the meaning WARNINGS Issued every three hours Issued when there is an imminent threat of a tropical cyclone The strengths are detailed in the following descriptions: Gale Force Winds - are issued every six hours when the wind speeds expected to reach gale force intensity (34 - 43 knots) within the next 24 hours. Storm Force Winds - issued every three hours when average wind speeds are expected to reach storm force intensity (43 - 63 knots) within the next 24 hours. Hurricane Force Winds- issued every three hours or hourly when available on radar, when wind speeds are expected to exceed 63 knots within the next 12 hours. Key Agencies and Responsibilities for Warning Dissemination 6 | P a g e The relevant warning information is to be disseminated widely by the concerned agencies. Dissemination of alerts and warnings will be issued to a group of key agencies and the general public. The following organizations and institutions have been identified as key agencies for the flood warning arrangements: NDMO Divisional Commissioners Provincial Administrators District Officers Police National Fire Authority SDMO –Health Centers Fiji Red Cross Society LAWRM Media Outlets Vodafone Fiji Military Forces Ministry of Agriculture Ministry of Education District Advisory Council Rural Local Authorities Fiji Electricity Authority Telecom Fiji Ltd Schools Management Community Service Organizations FMS will follow up the Initial Alert with a phone call to the contact persons as listed on the Contact List for the agencies below: NDMO Concerned Divisional Commissioners Concerned Provincial Administrators Concerned District Officers Concerned Police Station Agencies responsible for public broadcast of warning information: Fiji Broadcast Corporation Private broadcasting organizations Fiji Television Limited 7 | P a g e Background Info 1. Tropical Cyclone Hazards in Fiji Source: AIR WORLDWIDE CORPORATION - www.air-worldwide.com Fiji’s location in the South Pacific Ocean between 15-22° South and 175-178° West, exposes the country to tropical cyclones, which are the most frequent hazard process to occur in Fiji and result in the most damage (Campbell, 1984; Fairbairn, 1997). On average, Fiji experiences 10 to 15 tropical cyclones per decade, of which 2 to 4 result in severe damage (Fiji Meteorological Office, undated). The cost of tropical cyclones and associated rainfall, flooding, storm surges, salt spray and high winds in Fiji is often high. - Tropical cyclones in Fiji affect an average of 28,837 people per event (CRED/EM-DAT, 2004). - The most expensive event in recent years was Tropical Cyclone Kina (1993) with total damage estimated at US$100 million (equivalent to 7% of Fiji’s GDP) (Fairbairn, 1997). Following Kina, Tropical Cyclone Ami (2003) resulted in damages of US$30 million and Tropical Cyclone Gavin (1998) caused US$15 million worth of damage (OCHA, 2003). - Cyclone Oscar (1983) affected 200,000 people, over a quarter of Fiji’s population. Because it is a relatively compact archipelago it is possible for most major Fiji islands to be affected at the same time by a large catastrophe, causing devastating damages equal to a substantial fraction of the country’s GDP. Figure below shows the path of the eye, or center, of major tropical cyclones having affected Fiji since 1945. These storms can be very wide, with damaging winds and rain extending throughout Fiji. The color of the path reflects the intensity of the storm, as measured using the Saffir- Simpson tropical cyclone scale shown in the first table. A more intense storm such as a category 4 or 5 has more damaging winds, higher precipitation rates and storm surge levels. Selected historical Tropical Cyclone Activity in Fiji since 1945 8 | P a g e Saffir-Simpson Tropical Cyclone Intensity Scale Mean Return Period for different Tropical Cyclone Categories The second table shows the Mean Return Period of tropical cyclone of different categories passing within 100km of Suva. For example a tropical cyclone of Saffir-Simpson intensity 3 or higher is expected to pass within 100km from Suva once every 12 years, on average. 2. Exposure The exposure includes residential, commercial, industrial, and public assets. Figure 3 illustrates the exposure distribution around Fiji color coded by concentration of replacement value. Exposure Distribution in Fiji by Individual Exposure Location 9 | P a g e The population, the number of residential units as well as the housing characteristics were derived from the 2007 Fiji Islands Bureau of Statistics. The table below summarizes population and building stock or “exposure” as well as key economic values for Fiji. Summary of Exposure in the Fiji Islands (USD) 10 | P a g e 11 | P a g e 12 | P a g e C. Populations INFORMATION ON THE CENTRAL/EASTERN DIVISION General Viti Levu has the largest land area of 10, 388 square kilometers comprising 57 percent of the land area. The 2007 census report estimated Fiji's population at 905,949. There is a high degree of variability in the distribution of Fiji's population among the provinces. Viti Levu contains 76 percent of Fiji's population, while Vanua Levu is home to another 18 percent. The remaining 6 percent is distributed roughly among the 95 small islands. The populations in the Central and Eastern divisions were estimated to be at 342,530 and 39,074 respectively (2007 census). The following table shows the population of the various provinces in the Central and Eastern Divisions. Central Division
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