BIRMINGHAM CITY COUNCIL
JOINT CABINET MEMBER AND CHIEF OFFICER
WEDNESDAY, 21 MARCH 2018 AT 00:00 HOURS IN CABINET MEMBERS OFFICE, COUNCIL HOUSE, VICTORIA SQUARE, BIRMINGHAM, B1 1BB
A G E N D A
1 REVIEW OF PARKS AND NATURE CONSERVATION 2018-19 FEES 3 - 18 AND CHARGES
Assistant Director - Sport, Events, Open Spaces and Wellbeing
2 CONTRACT AWARD - INSURANCE RENEWALS EMPLOYERS 19 - 26 LIABILITY AND MOTOR POLICIES (P0432)- PUBLIC
Item Description
P R I V A T E A G E N D A
3 CONTRACT AWARD - INSURANCE RENEWALS EMPLOYERS LIABILITY AND MOTOR POLICIES (P0432)- PRIVATE
Item Description
Page 1 of 26
Page 2 of 26 Birmingham City Council
BIRMINGHAM CITY COUNCIL
PUBLIC REPORT
Report to: CABINET MEMBER CLEAN STREETS, RECYCLING AND ENVIRONMENT JOINTLY WITH THE CORPORATE DIRECTOR - PLACE
Report of: Assistant Director – Sport, Events, Open Spaces and Wellbeing
Date of Decision: 20 March 2018 SUBJECT: REVIEW OF PARKS & NATURE CONSERVATION 2018/19 FEES AND CHARGES
Key Decision: Yes / No Relevant Forward Plan Ref: N/A If not in the Forward Plan: Chief Executive approved (please "X" box) O&S Chair approved Relevant Cabinet Member(s) Councillor Lisa Trickett Relevant O&S Chair: Councillor Mohammed Aikhlaq, Corporate Resources and Governance Wards affected:
1. Purpose of report:
1.1 To seek approval to introduce revised Parks & Nature Conservation fees and charges with effect from 1st April 2018.
2. Decision(s) recommended:
That the Cabinet Member for Clean Streets, Recycling and Environment and the Corporate Director - Place :
2.1 Approves the implementation of the proposed 2018/19 fees and charges as outlined in Appendix 1.
Lead Contact Officer(s): Steve Hollingworth
Telephone No: 0121 464 2023 E-mail address: [email protected]
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3. Consultation
3.1 Internal Officers from within Place Directorate e.g. Parks, Film Birmingham etc. have collaborated to develop the proposed fees and charges outlined in Appendix 1.
3.2 External Historically users of certain sports pitches have benefitted from subsidised services. However in recent years in an attempt to eliminate/reduce such subsidies we have worked closely with sporting associations e.g. the Birmingham Cricket League, England & Wales Cricket Board (ECB) etc., when setting fees. To ensure that subsidy levels do not increase the ECB agreed to fund the installation of an additional four non turf pitches and in recognition of this investment, it was agreed that cricket fees would not increase until 2020/21.
4. Compliance Issues:
4.1 Are the recommended decisions consistent with the Council’s policies, plans and strategies?
The recommendations are consistent with the City Council’s Corporate Charging Policy and reflect the outcome of an internal service review.
4.2 Financial Implications (Will decisions be carried out within existing finance and Resources?)
4.2.1 An average increase of 4.03% is proposed in the charges for services and it is anticipated that if factors remain constant this will generate additional income of £0.020m and this income will contribute towards the delivery of budget requirements to increase income in line with inflation.
4.2.2 It is proposed that the entrance fees for the Birmingham Wildlife Conservation Park (BWCP) are excluded from the proposed general increase to help to negate the impact of the introduction of car parking fees at Cannon Hill Park.
All proposed fees are detailed in Appendix 1.
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4.3 Legal Implications
The Local Government (Miscellaneous Provisions) Act 1976 and the Public Health Act 1875 (as amended) enable the Council to provide recreational facilities within parks. Section 111 of the Local Government Act 1972 gives the Council the power to do anything which is calculated to facilitate, or is conducive or incidental to, the discharge of any of its functions and thereby allows for the review of charges.
4.4 Public Sector Equality Duty
A copy of the Equality Act 2010 – Public Sector Duty statement is appended – Appendix 2 together with the initial equality assessment screening – Appendix 3
5. Relevant background/chronology of key events:
5.1 The City Council’s Financial Regulations and Corporate Charging Policy require fees and charges to be reviewed annually; and that where possible they are set at a level to fully recover costs and maximise income, with due regard to competitors charges. Where costs are not fully recovered and a subsidy exists this should be a conscious decision in line with service delivery policy and with budget provision.
5.2 The proposed charges are considered appropriate to achieving a balance of additional income, encouraging usage and meeting service/equality needs, taking into account the factors highlighted in 5.1 above.
5.3 In some cases the recovery of the full cost of an activity would lead to such a significant increase in fees that it would, in all likelihood, discourage the use of services by many users and therefore have a negative impact on income levels. The subsidies to such services is covered within the existing budget provision, but are reviewed as part of the annual fee setting process.
5.4 The City Council operates a Passport to Leisure scheme which offers concessionary prices to disadvantaged groups and those on low income.
6. Evaluation of alternative option(s):
6.1 A number of options for charges were considered including full cost recovery, standard price increases for all services provided etc. The proposals outlined in Appendix 1 are considered the most appropriate to achieve a balance between usage and income generation.
7. Reasons for Decision(s):
7.1 To enable revised fees and charges to be introduced, without having a detrimental impact on service usage.
61c7a20e-1b9e-49ca-b459-48952a05296b.doc PublicPage 5 of 26 Page 3 of 4 Birmingham City Council
Signatures Date
Cabinet Member
…………………………………. ………………. Cllr Lisa Trickett, Clean Streets, Recycling and Environment
………………………………….. Chief Officer Jacqui Kennedy, Corporate Director - Place ………………
List of Background Documents used to compile this Report: Fees & Charges data supplied by other Core Cities members Financial Monitoring Statements GM87 Index
List of Appendices accompanying this Report (if any): 1. Parks & Nature Conservation Proposed 2018/19 Fees & Charges 2. Public Sector Equality Duty Statement 3. Equality Analysis Initial Screening
Report Version Dated
61c7a20e-1b9e-49ca-b459-48952a05296b.doc PublicPage 6 of 26 Page 4 of 4 Place Directorate - 2018/19 Fees & Charges APPENDIX 1 Parks & Nature Conservation - Applicable from 1st April 2018 Outdoor Sports / Recreational Facilities.
Fees are inclusive of VAT where applicable
Proposed Actual Proposed 2017/18 - Frequency of 2017/18 Effective Fee 2018/19 VAT Status Charge Fee Date 2018/19 Increase %
Individual Use of Facilities
Bowls
Adult Standard Rated 60 mins £5.25 01/04/2018 £5.75 9.52% Juniors/Concessions Standard Rated 60 mins £3.25 01/04/2018 £3.50 7.69% Season Ticket (Standard). Standard Rated Season £80.00 01/04/2018 £85.00 6.25% Team Match Standard Rated Match £60.00 01/04/2018 £65.00 8.33%
Fishing
Day Ticket - Adult Standard Rated Day £11.00 01/04/2018 £12.50 13.64% Juniors/Concessions Standard Rated Day £5.50 01/04/2018 £6.00 9.09% Fishing Season Ticket:- All park sites Standard Rated Season £90.00 01/04/2018 £95.00 5.56%
Team Use of Facilities Cricket see separate sheet See VAT note 1
Football: see separate sheet See VAT note 1
Rugby: see separate sheet See VAT note 1
Redgra Pitches (Inclusive of lights)
Without changing facilities: Adult Standard Rated 3 Hours £56.00 01/04/2018 £59.00 5.36% Junior Standard Rated 3 Hours £28.00 01/04/2018 £29.50 5.36% With changing facilities: Adult Standard Rated 3 Hours £85.50 01/04/2018 £90.00 5.26% Junior Standard Rated 3 Hours £51.00 01/04/2018 £53.50 4.90%
Birmingham Wildlife Conservation Park Admission Charges
Adults Exempt per visit £6.25 01/04/2018 £6.25 0.00% Adults accompanying a child under 3 years Exempt per visit £6.25 01/04/2018 £6.25 0.00% Senior Citizens, Students Exempt per visit £5.00 01/04/2018 £5.00 0.00% Child aged 3 to 15 years inclusive Exempt per visit £3.30 01/04/2018 £3.30 0.00% Children under 3 Exempt per visit Free 01/04/2018 Free N/A Family Day Ticket: Exempt per visit £20.00 01/04/2018 £20.00 0.00% (2 adults plus maximum of 3 children aged 3 - 15 years) Family Day Ticket: Exempt per visit £14.50 01/04/2018 £14.50 0.00% (1 adult + 3 child aged 3 - 15 years) Family Season Ticket: Exempt 12 mths £72.50 01/04/2018 £72.50 0.00% (2 adults plus maximum number of 3 children aged 3 - 15 years) Single Adult Season Ticket: Exempt 12 mths £52.00 01/04/2018 £52.00 0.00% (1 adult plus maximum number of 3 children aged 3- 15 years) Concessionary Season Ticket: Exempt 12 mths £46.00 01/04/2018 £46.00 0.00% (Senior Citizens) Family Season Ticket incl. Car Parking Exempt/Standard Rated 12 mths N/A 01/04/2018 £105.00 N/A (2 adults plus maximum number of 3 children aged 3 - 15 years) Single Adult Season Ticket incl. Car Parking Exempt/Standard Rated 12 mths N/A 01/04/2018 £75.00 N/A (1 adult plus maximum number of 3 children aged 3- 15 years) Exempt/Standard Rated Concessionary Season Ticket incl. Car Parking 12 mths N/A 01/04/2018 £67.00 N/A (Senior Citizens)
VAT Note 1 4.05% Exempt from VAT for a series of 10 or more lets Exempt from VAT if the facility is booked for a 24 hour duration (or longer) Standard Rated for Recreational Lets Standard Rated for Registration Fee School Use- Birmingham LEA schools - not applicable / internal charge Non LEA Birmingham schools - Exempt if for educational purposes
Page 7 of 26 Parks and Nature Conservation Fees and Charges 2018 - Appendix 1 APPENDIX 1 Place Directorate - 2018/19 Fees & Charges Parks & Nature Conservation - Applicable from 1st April 2018 Outdoor Sports / Recreational Facilities.
Fees are inclusive of VAT where applicable
Proposed 2017/18 - Actual Proposed 2018/19 Frequency of 2017/18 Effective Fee Increase VAT Status Charge Fee Date 2018/19 %
Community Events use of Parks
Community use including friends groups and volunteers = free of charge
Cannon Hill, Eastside Park, Handsworth Park, Kings Heath Park, Lickey Hills & Sutton Park (including Cofton and Perry Parks for major concerts & eventsm with attendances above 20,000)
Small Events ( attendance up to 499)
Commercial - operational days Exempt per day £1,785.00 01/04/2018 £1,900.00 6.44% Commercial - set-up/dismantling days Exempt per day N/A 01/04/2018 £950.00 N/A Non commercial - operational days Exempt per day £500.00 01/04/2018 £525.00 5.00% Non commercial - set-up/dismantling days Exempt per day N/A 01/04/2018 £262.50 N/A
Major Events (attendance 500 or more)
Commercial - operational days Exempt per day £3,570.00 01/04/2018 £3,800.00 6.44% Commercial - set-up/dismantling days Exempt per day N/A 01/04/2018 £1,900.00 N/A Non commercial - operational days Exempt per day £1,000.00 01/04/2018 £1,050.00 5.00% Non commercial - set-up/dismantling days Exempt per day N/A 01/04/2018 £525.00 N/A
All Other Sites & Charity Events (all sites) Small Events ( attendance up to 499)
Commercial - operational days Exempt per day £480.00 01/04/2018 £505.00 5.21% Commercial - set-up/dismantling days Exempt per day N/A 01/04/2018 £252.50 N/A Non commercial - operational days Exempt per day £155.00 01/04/2018 £160.00 3.23% Non commercial - set-up/dismantling days Exempt per day N/A 01/04/2018 £80.00 N/A
Major Events (attendance 500 or more)
Commercial - operational days Exempt per day £960.00 01/04/2018 £1,010.00 5.21% Commercial - set-up/dismantling days Exempt per day N/A 01/04/2018 £505.00 N/A Non commercial - operational days Exempt per day £310.00 01/04/2018 £320.00 3.23% Non commercial - set-up/dismantling days Exempt per day N/A 01/04/2018 £160.00 N/A
Wedding photographs and recordings Commercial exempt per occasion £325.00 01/04/2018 £350.00 7.69% Non commercial exempt per occasion £75.00 01/04/2018 £80.00 6.67%
Organised Group Activities e.g. Boot Camp, Forest Schools etc. = a minimum of 12% of gross income
Filming in parks
Cannon Hill, Handsworth Park, Kings Heath Park, Lickey Hills & Sutton Park
Up to 1 hour & Students exempt per occasion £100.00 01/04/2018 £110.00 10.00% Filming with minimal equipment (hand held) exempt Maximum 4 Hours £250.00 01/04/2018 £275.00 10.00% Filming with minimal equipment (hand held) exempt per day £400.00 01/04/2018 £440.00 10.00% Filming with vehicles and crew exempt Maximum 4 Hours £400.00 01/04/2018 £440.00 10.00% Filming with vehicles and crew exempt per day £805.00 01/04/2018 £885.00 9.94%
All Other Sites
Up to 1 hour & Students exempt per occasion £75.00 01/04/2018 £80.00 6.67% Filming with minimal equipment (hand held) exempt Maximum 4 Hours £145.00 01/04/2018 £160.00 10.34% exempt per day £290.00 01/04/2018 £320.00 10.34% Filming with vehicles and crew exempt Maximum 4 Hours £290.00 01/04/2018 £320.00 10.34% exempt per day £695.00 01/04/2018 £765.00 10.07%
Season Ticket exempt Maximum of 15 hires £3,200.00 01/04/2018 £3,520.00 10.00% Season Ticket exempt Maximum of 30 hires per annum £6,400.00 01/04/2018 £7,040.00 10.00%
Car Parking Cannon Hill Park, upto 4 hours Standard Rated Per Car £2.00 01/04/2018 £2.00 0.00% 1 Cannon Hill Park, 4 - 16 /2 hours Standard Rated Per Car £3.00 01/04/2018 £3.00 0.00% Cannon Hill Park Standard Rated Per Coach £15.00 01/04/2018 £15.00 0.00% Sutton Park - seasonal Standard Rated Per Car £2.00 01/04/2018 £2.00 0.00%
Page 8 of 26 Parks and Nature Conservation Fees and Charges 2018 - Appendix 1 APPENDIX 1 Place Directorate - 2018/19 Fees & Charges Parks & Nature Conservation - Applicable from 1st April 2018 Outdoor Sports / Recreational Facilities.
Fees are inclusive of VAT where applicable
Proposed 2017/18 - Actual Proposed 2018/19 Frequency of 2017/18 Effective Fee Increase VAT Status Charge Fee Date 2018/19 % Parks room hire facilities
Meeting Room (10 people) Exempt 60 mins £22.00 01/04/2018 £24.00 9.09% Community Room (30 people) Exempt 60 mins £27.00 01/04/2018 £29.00 7.41% Annual charge - minimum fee subject to hire Exempt 60 mins agreement £2,600.00 01/04/2018 £2,750.00 5.77%
Charge per teaching area per games session Std Rated or Exempt £65.00 01/04/2018 £70.00 7.69% (Senior Citizens)
Parks ranger service - educational sessions (including schools)
Group - max 30 Exempt or STD Rated half day £165.00 01/04/2018 £171.00 3.64% Group - max 30 Exempt or STD Rated full day £270.00 01/04/2018 £280.00 3.70%
Community Group talks or guided walks Exempt or STD Rated per session £70.00 01/04/2018 £72.50 3.57%
Equipment hire Exempt or STD Rated per session £27.00 01/04/2018 £30.00 11.11%
Funfairs in Parks
Cannon Hill, Handsworth Park, Kings Heath Park, Lickey Hills & Sutton Park
Upto 5 Adult Rides Standard Rated per day £630.00 01/04/2018 £660.00 4.76% 6 Adult Rides Standard Rated per day £690.00 01/04/2018 £725.00 5.07% 7 Adult Rides Standard Rated per day £785.00 01/04/2018 £825.00 5.10% 8 Adult Rides Standard Rated per day £905.00 01/04/2018 £950.00 4.97% Upto 9 Adult Rides Standard Rated per day £1,010.00 01/04/2018 £1,060.00 4.95%
All Other Sites
Upto 5 Adult Rides Standard Rated per day £385.00 01/04/2018 £405.00 5.19% 6 Adult Rides Standard Rated per day £415.00 01/04/2018 £435.00 4.82% 7 Adult Rides Standard Rated per day £485.00 01/04/2018 £510.00 5.15% 8 Adult Rides Standard Rated per day £555.00 01/04/2018 £585.00 5.41% Upto 9 Adult Rides Standard Rated per day £620.00 01/04/2018 £650.00 4.84%
6.23% VAT Note 1 Exempt from VAT for a series of 10 or more lets Exempt from VAT if the facility is booked for a 24 hour duration (or longer) Standard Rated for Recreational Lets Standard Rated for Registration Fee School Use- Non Business for Local Authority School Standard Rated for Private Schools
Page 9 of 26 Parks and Nature Conservation Fees and Charges 2018 - Appendix 1 APPENDIX 1 Place Directorate - 2018/19 Fees & Charges Parks & Nature Conservation - Applicable from 1st April 2018 Outdoor Sports / Recreational Facilities.
Fees are inclusive of VAT where applicable
Proposed Actual Proposed 2017/18 - Frequency 2017/18 Effective Fee 2018/19 VAT Status of Charge Fee Date 2018/19 Increase %
FOOTBALL
FOOTBALL - Saturday
Senior Match & changing facilities Standard Rated Per match £82.00 01/04/2018 £86.00 4.88% Junior Match & changing facilities Standard Rated Per match £36.00 01/04/2018 £37.50 4.17% Small Sided Match & changing facilities Standard Rated Per match £20.00 01/04/2018 £21.00 5.00% Senior Match no changing facilities Standard Rated Per match £41.00 01/04/2018 £43.00 4.88% Junior Match no changing facilities Standard Rated Per match £26.00 01/04/2018 £27.50 5.77% Small Sided Match & no changing facilities Standard Rated Per match £15.00 01/04/2018 £15.50 3.33%
Seasonal Licence with facilities Senior Std Rated or Exempt £1,850.00 01/04/2018 £1,942.50 5.00% Junior Std Rated or Exempt £805.00 01/04/2018 £845.25 5.00% Small Sided Match & changing facilities £460.00 01/04/2018 £483.00 5.00% Seasonal Licence without facilities Senior Std Rated or Exempt £790.00 01/04/2018 £829.50 5.00% Junior Std Rated or Exempt £385.00 01/04/2018 £404.25 5.00% Small Sided Match & no changing facilities Std Rated or Exempt £190.00 01/04/2018 £199.50 5.00%
FOOTBALL - Sunday (AM = game finishes upto & including 11.59am; PM = game starts from 12 noon onwards) Senior Match & changing facilities - PM Standard Rated Per match £103.00 01/04/2018 £108.00 4.85% Senior Match and changing Faculties - AM Standard Rated Per match £118.00 01/04/2018 £124.00 5.08% Junior Match & changing facilities Standard Rated Per match £47.00 01/04/2018 £49.25 4.79% Small Sided Match & changing facilities Standard Rated Per match £25.00 01/04/2018 £26.25 5.00%
Senior Match no changing facilities - PM Standard Rated Per match £52.00 01/04/2018 £54.50 4.81% Senior Match no changing facilities - AM Standard Rated Per match £64.00 01/04/2018 £67.50 5.47% Junior Match no changing facilities Standard Rated Per match £26.00 01/04/2018 £27.25 4.81% Small Sided Match & no changing facilities Standard Rated Per match £15.00 01/04/2018 £15.75 5.00%
Seasonal Licences Senior Match & changing facilities - PM Std Rated or Exempt £2,050.00 01/04/2018 £2,155.00 5.12% Senior Match and changing Faculties - AM Std Rated or Exempt £2,420.00 01/04/2018 £2,545.00 5.17% Junior Match & changing facilities Std Rated or Exempt £1,186.00 01/04/2018 £1,245.00 4.97% Small Sided Match & changing facilities Std Rated or Exempt £580.00 01/04/2018 £609.00 5.00%
Senior Match no changing facilities - PM Std Rated or Exempt £1,190.00 01/04/2018 £1,255.00 5.46% Senior Match no changing facilities - AM Std Rated or Exempt £1,410.00 01/04/2018 £1,490.00 5.67% Junior Match no changing facilities Std Rated or Exempt £724.00 01/04/2018 £760.00 4.97% Small Sided Match & no changing facilities Std Rated or Exempt £360.00 01/04/2018 £378.00 5.00%
VAT Note 1 4.97% Exempt from VAT for a series of 10 or more lets Exempt from VAT if the facility is booked for a 24 hour duration (or longer) Standard Rated for Recreational Lets Standard Rated for Registration Fee School Use- (Senior Citizens, PTL) Non LEA Birmingham schools - Exempt if for educational purposes
Page 10 of 26 Parks and Nature Conservation Fees and Charges 2018 - Appendix 1 Place Directorate - 2018/19 Fees & Charges APPENDIX 1 Parks & Nature Conservation - Applicable from 1st April 2018 Outdoor Sports / Recreational Facilities.
Fees are inclusive of VAT where applicable
Proposed Actual Proposed 2017/18 - 2017/18 Effective Fee 2018/19 VAT Status Frequency of Charge Fee Date 2018/19 Increase %
RUGBY
RUGBY - Saturday Senior Match & changing facilities Standard Rated Per match £76.00 01/04/2018 £80.00 5.26% Junior Match & changing facilities Standard Rated Per match £37.50 01/04/2018 £39.25 4.67% Senior Match no changing facilities Standard Rated Per match £31.50 01/04/2018 £33.25 5.56% Junior Match no changing facilities Standard Rated Per match £27.00 01/04/2018 £28.25 4.63%
Seasonal Licence with facilities Senior see note below £1,780.00 01/04/2018 £1,869.00 5.00% Junior see note below £892.50 01/04/2018 £937.00 4.99% Seasonal Licence without facilities Senior see note below £825.50 01/04/2018 £866.50 4.97% Junior see note below £414.50 01/04/2018 £435.00 4.95%
TRAINING SESSIONS WITH FLOODLIGHTS Midweek with facilities per session Standard Rated per session £81.00 01/04/2018 £85.00 4.94% Midweek without facilities per session Standard Rated per session £53.00 01/04/2018 £55.50 4.72%
RUGBY - Sunday
Senior Match & changing facilities Standard Rated Per match £90.50 01/04/2018 £95.00 4.97% Junior Match & changing facilities Standard Rated Per match £45.50 01/04/2018 £47.50 4.40% Senior Match no changing facilities Standard Rated Per match £44.50 01/04/2018 £46.50 4.49% Junior Match no changing facilities Standard Rated Per match £27.00 01/04/2018 £28.25 4.63%
Seasonal Licence with facilities Senior see note below £2,310.00 01/04/2018 £2,426.00 5.02% Junior see note below £1,155.00 01/04/2018 £1,213.00 5.02% Seasonal Licence without facilities Senior see note below £1,307.00 01/04/2018 £1,372.00 4.97% Junior see note below £645.50 01/04/2018 £677.50 4.96%
VAT Note 1 4.90% Exempt from VAT for a series of 10 or more lets Exempt from VAT if the facility is booked for a 24 hour duration (or longer) Standard Rated for Recreational Lets Standard Rated for Registration Fee School Use- Birmingham LEA schools - not applicable / internal charge Non LEA Birmingham schools - Exempt if for educational purposes
Page 11 of 26 Parks and Nature Conservation Fees and Charges 2018 - Appendix 1 Place Directorate - 2018/19 Fees & Charges APPENDIX 1 Parks & Nature Conservation - Applicable from 1st April 2018 Outdoor Sports / Recreational Facilities.
Fees are inclusive of VAT where applicable
Proposed Actual Proposed 2017/18 - Frequency 2017/18 Effective Fee 2018/19 VAT Status of Charge Fee Date 2018/19 Increase %
CRICKET
CRICKET - Evening & Sat
Senior Match & changing facilities Standard Rated Match £62.00 01/04/2018 £62.00 0.00% Junior Match & changing facilities Standard Rated Match £34.00 01/04/2018 £34.00 0.00% Senior Match no changing facilities Standard Rated Match £37.00 01/04/2018 £37.00 0.00% Junior Match no changing facilities Standard Rated Match £23.00 01/04/2018 £23.00 0.00% Per session Practice Nets Standard Rated (Half Day) £24.00 01/04/2018 £24.00 0.00%
Seasonal License Grade 1 Facilities (Handsworth Park only) £1,215.00 01/04/2018 £1,215.00 0.00%
Seasonal Licence with facilities
Senior see note below £770.00 01/04/2018 £770.00 0.00% Junior see note below £418.00 01/04/2018 £418.00 0.00%
Seasonal Licence without facilities
Senior see note below £465.00 01/04/2018 £465.00 0.00% Junior see note below £246.00 01/04/2018 £246.00 0.00%
CRICKET - Sunday
Senior Match changing facilities Standard Rated Match £80.00 01/04/2018 £80.00 0.00% Junior Match & changing facilities Standard Rated Match £45.00 01/04/2018 £45.00 0.00% Senior Match no changing facilities Standard Rated Match £50.00 01/04/2018 £50.00 0.00% Junior Match no changing facilities Standard Rated Match £27.00 01/04/2018 £27.00 0.00%
Per session Practice Nets Standard Rated (Half Day) £25.00 01/04/2018 £25.00 0.00%
Seasonal License Grade 1 Facilities (Handsworth Park only) £1,610.00 01/04/2018 £1,610.00 0.00%
Seasonal Licence with facilities
Senior see note below £1,016.00 01/04/2018 £1,016.00 0.00% Junior see note below £540.00 01/04/2018 £540.00 0.00%
Seasonal Licence without facilities
Senior see note below £660.00 01/04/2018 £660.00 0.00% Junior see note below £343.00 01/04/2018 £343.00 0.00%
Seasonal Artificial Wicket Hire (no changing facilities) Licence £100.00 01/04/2018 £100.00 0.00% Artificial Wicket Hire (no changing facilities) Match £37.00 01/04/2018 £37.00 0.00%
VAT Note 1 Exempt from VAT for a series of 10 or more lets average 0.00% Exempt from VAT if the facility is booked for a 24 hour duration (or longer) Standard Rated for Recreational Lets Standard Rated for Registration Fee School Use- Birmingham LEA schools - not applicable / internal charge Non LEA Birmingham schools - Exempt if for educational purposes
Page 12 of 26 Parks and Nature Conservation Fees and Charges 2018 - Appendix 1 APPENDIX 2
Equality Act 2010
The Executive must have due regard to the public sector equality duty when considering Council reports for decision.
The public sector equality duty is as follows:
1 The Council must, in the exercise of its functions, have due regard to the need to:
(a) eliminate discrimination, harassment, victimisation and any other conduct that is prohibited by the Equality Act;
(b) advance equality of opportunity between persons who share a relevant protected characteristic and persons who do not share it;
(c) foster good relations between persons who share a relevant protected characteristic and persons who do not share it.
2 Having due regard to the need to advance equality of opportunity between persons who share a relevant protected characteristic and persons who do not share it involves having due regard, in particular, to the need to:
(a) remove or minimise disadvantages suffered by persons who share a relevant protected characteristic that are connected to that characteristic;
(b) take steps to meet the needs of persons who share a relevant protected characteristic that are different from the needs of persons who do not share it;
(c) encourage persons who share a relevant protected characteristic to participate in public life or in any other activity in which participation by such persons is disproportionately low.
3 The steps involved in meeting the needs of disabled persons that are different from the needs of persons who are not disabled include, in particular, steps to take account of disabled persons' disabilities.
4 Having due regard to the need to foster good relations between persons who share a relevant protected characteristic and persons who do not share it involves having due regard, in particular, to the need to:
(a) tackle prejudice, and
(b) promote understanding.
5 The relevant protected characteristics are: (a) Marriage & civil partnership (b) Age (c) Disability (d) Gender reassignment (e) Pregnancy and maternity (f) Race (g) Religion or belief (h) Sex (i) Sexual orientation
Page 13 of 26
Page 14 of 26 Equality Analysis
Birmingham City Council Analysis Report
EA Name Proposed 2018/19 Parks Fees & Charges Directorate Place Service Area Place - Parks & Nature Conservation Type New/Proposed Function EA Summary To review, approve and implement amended Parks & Nature Conservation fees & charges with effect from 1st April 2018. Reference Number EA002495 Task Group Manager [email protected] Task Group Member Date Approved 2018-01-29 00:00:00 +0000 Senior Officer [email protected] Quality Control Officer [email protected]
Introduction
The report records the information that has been submitted for this equality analysis in the following format.
Initial Assessment
This section identifies the purpose of the Policy and which types of individual it affects. It also identifies which equality strands are affected by either a positive or negative differential impact.
Relevant Protected Characteristics
For each of the identified relevant protected characteristics there are three sections which will have been completed. Impact Consultation Additional Work
If the assessment has raised any issues to be addressed there will also be an action planning section.
The following pages record the answers to the assessment questions with optional comments included by the assessor to clarify or explain any of the answers given or relevant issues.
Page 15 of 26 1 of 4 Report Produced: 2018-02-08 11:54:57 +0000 1 Activity Type
The activity has been identified as a New/Proposed Function.
2 Initial Assessment
2.1 Purpose and Link to Strategic Themes
What is the purpose of this Function and expected outcomes? Purpose:To review, approve and implement amended Parks & Nature Conservation fees & charges with effect from 1st April 2018
Expected Outcome:To maximise income streams and balance cash limited budgets, whilst continuing to provide quality services to the citizens of and visitors to Birmingham.
Benefits:The promotion of healthy lifestyles and encourage community engagement/use of Birmingham Parks
For each strategy, please decide whether it is going to be significantly aided by the Function.
Children: A Safe And Secure City In Which To Learn And Grow Yes Health: Helping People Become More Physically Active And Well Yes Housing : To Meet The Needs Of All Current And Future Citizens Yes Jobs And Skills: For An Enterprising, Innovative And Green City No
2.2 Individuals affected by the policy
Will the policy have an impact on service users/stakeholders? Yes Comment: Approximately 95 football, 85 cricket & 2 rugby teams/clubs hired pitches on a regular basis during the 2016/17 season. The Birmingham Cricket League, Councillor Ward etc. were also consulted during the fee setting process and fees have also been bench marked with other members of the Core Cities organisation.
Will the policy have an impact on employees? No Will the policy have an impact on wider community? Yes Comment: 343 community event applications were received in 2015/16 and 579 have been received in the year to date. It should be noted that most small scale community events do not attract a fee and as a result the proposed charges are not applicable.
2.3 Relevance Test
Protected Characteristics Relevant Full Assessment Required Age Not Relevant No Disability Not Relevant No Gender Not Relevant No Gender Reassignment Not Relevant No Marriage Civil Partnership Not Relevant No Pregnancy And Maternity Not Relevant No
Page 16 of 26 2 of 4 Report Produced: 2018-02-08 11:54:57 +0000 Race Not Relevant No Religion or Belief Not Relevant No Sexual Orientation Not Relevant No
2.4 Analysis on Initial Assessment
Service Users: Prices have been set to encourage all residents of/visitors to Birmingham to use local facilities and the methodology adopted attempts to ensure that current usage levels are at least maintained, if not increased e.g. the purchase of 'season tickets' is promoted in certain areas as this approach to accessing services will prove to be more cost efficient for regular users of certain services. Prices are also structured in such a way as to give concessionary discounts to certain age groups, low income households etc.
Community Users: Following comparison with other local authorities and consultation with affliated associations, the proposed price increases should not deter residents of/visitors to Birmingham from utilising the services provided by Birmingham Parks.
Consultation:The proposed prices have been set with a view to maintaining/increasing current participation levels and members of local associations have been consulted to ensure that no adverse variances in usage occur.
Page 17 of 26 3 of 4 Report Produced: 2018-02-08 11:54:57 +0000 3 Full Assessment
The assessment questions below are completed for all characteristics identified for full assessment in the initial assessment phase.
3.1 Concluding Statement on Full Assessment
The proposed prices have been arrived at following comparison and consultation. Prices have also been set to encourage all residents of/visitors to Birmingham to use local facilities and the methodology adopted attempts to ensure that current usage levels are at least maintained, if not increased e.g. the purchase of 'season tickets' will be promoted in certain areas as this approach to accessing services will prove to be more cost efficient for regular users of certain services. Where possible, concessionary fees and charges are also offered, to take into account personal circumstances.
4 Review Date
31/03/18
5 Action Plan
There are no relevant issues, so no action plans are currently required.
Page 18 of 26 4 of 4 Report Produced: 2018-02-08 11:54:57 +0000 BIRMINGHAM CITY COUNCIL
PUBLIC REPORT
Report to: CABINET MEMBER FOR COMMERCIALISM, COMMISSIONING AND CONTRACT MANAGEMENT JOINTLY WITH THE CORPORATE DIRECTOR OF FINANCE AND GOVERNANCE. Report of: DIRECTOR OF COMMISSIONING AND PROCUREMENT Date of Decision: 16th MARCH 2018 SUBJECT: CONTRACT AWARD – INSURANCE RENEWALS - EMPLOYER’S LIABILITY AND MOTOR POLICIES (P0432) Key Decision: No Relevant Forward Plan Ref: n/a If not in the Forward Plan: Chief Executive approved (please "X" box) O&S Chairman approved Cabinet Member(s): Councillor Majid Mahmood, Cabinet Member for Commercialism, Commissioning and Contract Management Relevant O&S Chairman: Councillor Mohammed Aikhlaq, Corporate Resources and Governance Wards affected: ALL
1. Purpose of report:
1.1 This report provides details of the outcome of the procurement process carried out for the insurance renewals for Employer’s Liability and Motor Insurance Policies. The private agenda report provides details of the results of the evaluation and makes recommendations as to the award of the contract.
1.2 The contract is for a period of three years commencing on 1st April 2018.
2. Decision(s) recommended: That the Cabinet Member for Commercialism, Commissioning and Contract Management jointly with the Corporate Director of Finance and Governance:
2.1 Notes the process followed for the procurement of insurance renewals for Employer’s Liability and Motor Insurance Policies.
Lead Contact Officers: Sukvinder Kalsi, Assistant Director of Finance, Place, Place Directorate Telephone No: 0121 303 3835 E-mail address: [email protected]
Marie Hadley – Assistant Procurement Manager Corporate Procurement Services, Strategic Services Directorate Telephone No: 0121 303 7746 E-mail address: [email protected]
3. Consultation
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Page 19 of 26 3.1 Internal
3.1.1 Officers from City Finance, Corporate Procurement and Legal and Governance have been involved in the preparation of this report.
3.1.2 This contract was included in the Planned Procurement Activities list approved by Cabinet as part of the sounding out process on 14th November 2017. The proposed contract award value is above the threshold of 20% allowed for in the Procurement Governance Arrangements, due to the rise in Insurance Premium Tax from 10% to 12%, a hardening stance of the insurance market for motor risks and the changes announced to the personal injury discount rate which will significantly increase the costs of future loss claims.
3.2 External
3.2.1 Consultation externally has been carried out with other local authorities within the West Midlands region to understand their experiences in terms of the number of responses to their tenders and their costs prior to any contract award. The outcome of these discussions confirmed a lack of responses as a common theme within the market for these types of insurances due to the size of risk where the volume of claims restrict insurers who do not hold capacity to deal with the numbers and size of claims.
3.2.2 When the contract was previously tendered it was noted that there was a lack of risk appetite from the underwriters within the Local Authority market and adjustments were made to the tender documents, e.g revision of the level of excess to see if this would encourage competition within the market, however the outcome remained the same.
3.2.3 Discussions have taken place with Crown Commercial Services who operate a national insurance services framework agreement. They confirmed that the tender prices are more favourable than the rates they would typically expect to achieve under their Framework Agreement.
4. Compliance Issues: 4.1 Are the recommended decisions consistent with the Council's policies, plans and strategies?
4.1.1 The proposals are consistent with the Council Vision and Forward Plan 2017+ to support the four priorities of Children, Housing, Jobs for Skills and Health by providing protection against the financial exposure relating to any large claims that fall outside of the self- insurance arrangements being received in respect of these risks.
4.1.1 Birmingham Business Charter for Social Responsibility (BBC4SR)
The recommended supplier is a certified signatory to the BBC4SR and has produced an action plan with commitments proportionate to the value of this contract. These actions will be monitored and managed during the period of the contract.
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Page 20 of 26 4.2 Financial Implications
4.2.1 The financial implications are detailed in the private report.
4.3 Legal Implications
4.3.1 The arrangement of insurance is provided in support of the performance of the Council’s primary functions. Under S.111 Local Government Act 1972. The Council is entitled to do anything which is calculated to facilitate, or is conducive to, the discharge of its functions.
4.3.2 Both of these contracts are subject to indexation in line with average earning index and volume changes, as necessary. Indexation will be automatic from the commencement date of the contract and approval will be made by Assistant Director, Place annually.
4.4 Public Sector Equality Duty
4.4.1 The requirements of Standing Order 9 in respect of the Council’s Equality Policy and the Equality Act 2010 have been specifically included in the contract documentation.
5. Relevant background/chronology of key events:
5.1 Background The procurement strategy for provision of Employer’s Liability, Motor, Acivico and Children’s Trust Insurance Policies was approved by the Director of Commissioning and Procurement, the Interim Chief Finance Officer and the City Solicitor on 4th December 2017.
5.2 Service Requirements
5.2.1 The tender requirements comprised of four lots, two lots for Council insurances and insurance requirements for the Birmingham Children’s Trust and Acivico Ltd where approval for the award of these will be made in line with these organisation’s own governance arrangements.
5.2.2 The requirements of the four insurance policies are as follows:
Lot 1 – Employers Liability - Provides the Council with an indemnity against its legal liability to compensate those employees who sustain either a personal injury or contract an illness or disease during the course of their employment.
Lot 2 – Motor Insurance - Provides cover on a comprehensive basis for both damage to Council motor vehicles, together with an indemnity in respect of the Council’s legal liability to compensate motorists or third parties for any personal injury or damage to their property as a result of motor vehicle accidents.
Lot 3 – Acivico Insurance – Public Liability, Employers Liability, Property, Motor and Cash and Fidelity Guarantee policies.
Lot 4 – Children’s Trust Insurance – Public Liability, Employers Liability, Property, Motor and Cash and Fidelity Guarantee policies
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Page 21 of 26 Organisations were able to bid for single or multiple lots.
5.3 Evaluation and Selection Criteria
The evaluation of the tenders was conducted in 2 stages:
5.3.1 Stage 1 – Company Information
This stage for all lots consisted of mandatory pass/fail considerations which tenderers had to pass before progressing to Stage 2. These were:
Section A – Information about the Applicants (Pass / Fail) Section B – Grounds for Mandatory Exclusion (Pass / Fail) Section C – Grounds for Discretionary Exclusion Part 1 and Part 2 (Pass / Fail) Section D – Economic and Financial Standing (Pass / Fail) Section E – Technical and Professional Ability (Pass / Fail) Section F – Environmental Management (Pass / Fail) Section G – Insurance (Pass / Fail) Section H – Compliance with Equalities Duty (Pass / Fail) Section I – Compliance with Health & Safety (Pass / Fail) Section J – Compliance with BBC4SR (Pass / Fail) Section K – Declaration (Pass / Fail)
5.3.2 Stage 2 – Evaluation of Tenders
Lot 1 – Employer’s Liability
The contract award is based on the Most Economically Advantageous Tender. This was determined by a balance between the cost of the service and social value to be provided as detailed and evidenced in the tenderer’s responses.
Tenders were evaluated using the social value / price balance in accordance with a pre- determined evaluation model. The social value element accounted for 10% and price 90%. This social value/price balance was established having due regard to the corporate document ‘Evaluating Tenders’ which considers the complexity of the services to be provided and the degree of detail contained within the contract specification. Quality was not evaluated for this tender as claims handling is undertaken internally and there will be only a minimal services element from insurers.
Social Value (10%)
Criteria Overall Weighting Sub-Weighting Local Employment 10% Buy Birmingham First 100% 20% Partners in Communities 70%
Tenderers were expected to submit their proposals on how they intended to deliver social value. Responses were scored against a pre-determined evaluation model and evaluated in accordance with their submission.
Pricing (90%)
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Page 22 of 26 Tenderers quoted a cost for a three year insurance policy for employer’s liability.
Overall Evaluation
The evaluation process resulted in comparative social value and price scores for each tenderer. The maximum price score was awarded to the lowest acceptable price and similarly maximum social value score was awarded to the bid that demonstrated the highest social value. Other tenderers were scored in proportion to the maximum scores in order to ensure value for money.
Lot 2 – Motor Vehicles
The contract award is based on the Most Economically Advantageous Tender. This was determined by a balance between the cost and quality of the service to be provided as detailed and evidenced in the tenderer’s responses.
Tenders were evaluated using the quality / social value / price balance in accordance with a pre-determined evaluation model. The quality element accounted for 20%, social value 10% and price 70%. This quality/social value/price balance was established having due regard to the Corporate document ‘Evaluating Tenders’ which considers the complexity of the services to be provided and the degree of detail contained within the contract specification.
The quality of each tenderers submission was assessed in relation to specific requirements set out in the tender documents. These are:
Criteria Overall Weighting Sub- Weighting Quality – Written Proposals (20% Weighting) Service Delivery and 50% Competence 20% Implementation and Delivery 25% Customer Care 25%
The tender document stated that tenderers who scored less than 60% of the quality threshold i.e. a score of 300 out of a maximum quality score of 500 would not take any further part in the process and Interviews may be required to understand and to clarify any questions or concerns arising from the written evaluation stage.
Social Value (10%)
Criteria Overall Weighting Sub- Weighting Quality – Social Value Proposals Local Employment 10% Buy Birmingham First 10% 20% Partners in Communities 70%
Tenderers were expected to submit proposals on how they intended to deliver social value. No threshold was set in relation to social value responses as part of this tender process. Responses were scored against a pre-determined evaluation model and evaluated in accordance with their submission.
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Pricing (70%)
Tenderers were expected to price against a pre-determined specification that detailed the risk and policy / cover requirements.
Overall Evaluation
The evaluation process will result in comparative quality, social value and price scores for each tenderer. The maximum quality score will be awarded to the bid that demonstrates the highest quality and similarly for social value. The maximum price score will be awarded to the lowest acceptable price. Other tenderers will be scored in proportion to the maximum price score.
5.4 Invitation to Tender
5.4.1 The contract was publicly advertised in the Official Journal of the European Union, Contracts Finder and on www.finditinbirmingham.com seeking expressions of interest from organisations who wished to tender. In response to the advertisements, nine organisations expressed an interest and were given further information. All were requested to complete and return the tender.
5.4.2 Three organisations submitted tenders and six effectively withdrew themselves at this stage by not returning the tender:
5.4.3 Consultation with the six providers who expressed an interest but did not submit a tender was carried out to understand why they did not submit a tender. Two providers responded to the request and stated the lack of risk appetite from underwriters who operate within these markets. Four providers declined the opportunity to provide feedback.
5.4.4 As the providers failed to explain their lack of response, external consultation as detailed in 3.2 was undertaken to ensure value for money and that there was no evidence of collusive tendering.
5.5 Evaluation of Tenders
The evaluation of tenderers was carried out by the Finance Manager, Risk and Insurance Services.
6. Evaluation of alternative option(s):
6.1 Not to award the contracts – This option was considered and discounted as it will significantly increase the financial risk exposure to the Council.
7. Reasons for Decision(s):
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7.1 To enable the award of the contract for the provision of insurance cover for the Employer’s Liability and Motor Insurance Policies.
Signatures:
Councillor Majid Mahmood ………………………………………………Date………………………… Cabinet Member for Commercialism, Commissioning and Contract Management
Clive Heaphy:……………………………………………………………...Date………………………… Corporate Director of Finance and Governance:
List of Background Documents used to compile this Report: 1. P0432 - Strategy report 1st December 2017
List of Appendices accompanying this Report (if any): 1. None.
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