Agenda for Full Board Meeting
Date: Friday 28th June 2019 Time: 10.00
Location: Pilgrim House
Item Details 1. Welcome
2. Apologies for Absence
3. Presentations Steve Davies and Charlie Sheppard Weymouth Council Tourist Dept to support Fireworks Application, Mike Graham – Lantern Trust
4. Approval of the Previous Minutes 7th June and Actions Taken
5. Marketing Report from Digital Storm
6. Improve • Night Time Economy Strategy (Includes Purple Flag and PubWatch Claudia • Council/Unitary update Chris/Steve • Day Time Economy (Includes Shop Watch & Hotel Watch) Chris/Steve / Jonathan • Bunting/Hanging Baskets Claudia/Helen • Town Centre Manager update Ed Warr • CSAS/Police Update Jonathan • Golden Broom Award Claudia • Recycling Scheme DWP Claudia • Benches for Cruise Passengers Claudia • Weymouth Quay Regeneration Project Update Claudia
7. Market • Dine for Less Proposal Claudia • Advertising Drums and Bus Shelters Claudia • Weymouth Halloween Events Proposal Claudia • It’s a Knockout Proposal Claudia
• NYE Fireworks Proposal Claudia • Christmas Update Claudia • WAW Summer Nights Update Claudia 8. Governance and Engagement • Communication and Engagement Richard/Ian/Claudia • BID Zones
June 2019 BID Board Agenda Page 1 of 2 Wifi login BID2019!
Item Details • BID Code of Conduct Approval
9. Funding Applications • Town Council – Summer Fireworks • Shore Thing (Revised) Funding Application
10. A.O.B.
• Ask Clive Campaign - Richard Lamb 11. Agenda items for next meeting
12. Proposed dates for next and subsequent meetings: 26th July, 23rd August, 20th Sept, 25th Oct, 22nd Nov, 13th Dec
ACTIONS FROM 7th June MEETING
Item What When 5.0 All board members to review the Financial Report and submit comments ASAP 8.0 CM to contact Slick Events and set up initial meeting ASAP 9.0 CM to contact all Funding Applicants with outcomes from the meeting ASAP
June 2019 BID Board Agenda Page 2 of 2 Wifi login BID2019!
Weymouth BID Ltd
Minutes of Board Meeting
Date: Friday 7th June 2019 Time: 10.00
Location: The Leam Hotel, Esplanade
Item Details Action Attendees and Apologies Present: Board Members : Chairman, Richard Lamb (RL) Nothe Tavern, Boot Inn Vice Chairman, Ian Ferguson (IF) Weyline Taxis, Bee Cars, Streetcars Lynne Fisher (LF) St John’s Guesthouse Jonathon Oldroyd (JO) Gloucester House Hotel Tamsin Mutton-McKnight (TM-M) Sealife Centre, Merlin Present: Non Board Members: Claudia Moore (CM) BID Chief Operations Officer Helen Toft (HT) BID Executive Assistant Edward Warr (EW) Town Centre Manager Roger Stockley (RS) Belles bakery
1.0 Welcome RL was unable to make it for the start of the meeting so JO welcomed everyone and made the introductions.
2.0 Apologies: Dennis Spurr (DS) The Fantastic Sausage Factory Chris Truscott (CT) McDonalds Stephen Bassett (SB) Londis Trevor Hedger (TH) Weymouth Town Council, Senior Economic Regeneration Officer
June 7th 2019 BID Board Minutes Page 1 of 6
Item Details Action
3.0 Presentation from Nigel Simms Duff Assisted by Craig Oakes, and other members of the Christmas Committee Nigel gave an outline of what the Christmas Committee was considering doing for the month of December. Attractions and events were planned on three weekends of December to drive footfall into the town. Christmas, Past, Present and Future. Community centred committee interested in putting in place things to attract people from all ages. Ideas Include, A BID purchased a land train which can be stored with other items for Christmas and used at other times throughout the year. The train will run around the town making several stops, going over to Hope Square and possibly up to Nothe Fort. The train would need a paid driver and a guard who would be recruited and trained. A light tunnel to be purchased to run along St Alban Street to connect St Thomas Street and St Mary Street. A large stage by Debenhams to host music and acts (Local Schools etc) as well as contestants in the semi-finals and final of a talent show which will run throughout November and December with heats taking place in local bars. Several venues have already shown an interesting in hosting this. BID purchase of 20 Chalets for a craft market in Hope Square throughout December. BID purchase of kiosks for levy payers to have in town centre. BID purchased snow machines for St Albans Street which will be decorated as a Victorian Street for Christmas Past. BID purchased slippery slope built on a scaffolding frame for giant ringos to ride down on. To be positioned on the Pavilion forecourt car park. This would require paid staff to be recruited and trained. Projection mapping to be hired for the weekends of December to project images on Debenhams or the Pavilion. Help with setting up would be given by volunteers. Perhaps Duke of Edinburgh Students from schools or the Lions and Rotary. Storage would be needed for the large items being purchased and hiring two shipping containers have been identified as being suitable. Some discussion took place about other funding streams which at this point will be sponsorship.
June 7th 2019 BID Board Minutes Page 2 of 6
Item Details Action Presentation from Colin Munroe at Miconex A proposal to create a local area gift card backed by Mastercard and the Mastercard customer support network. The card would be individually designed and managed by the BID. The gift card could only be used locally and would be an ideal way of keeping money in town. The schemes started with the Perth card in 2015 the company has been running for 4 years, towns signed up include, Winchester, Exeter, Sheffield and Cambridge. 1% of any purchase to go to card company. The market for gift cards is worth £7.6 M in the UK. 40% are sold in Nov/Dec and spent in Jan/Feb. Most multi-nationals involved. Organisers can track where the card is being used. Good for BID tracking. 12 month expiry on card. 1000 cards to be produced initially. Also explained was a rewards scheme where shoppers linked their debit/credit card to Mi Rewards and every time the card was used in a local participating shop then points were earned. £10 work of points would be redeemed as a Weymouth gift card to be used only in local shops. There would be perks and prizes to stimulate spend.
4.0 Minutes of last Meeting Minutes were agreed as a true record and signed by RL.
4.1 Matters arising from the last meeting
3.1 CT to meet Bob Savage about town centre lighting – Still to be organised. 4.0 RL/CM/Mel to discuss and action amendments to Financial Report - Done 5.0 CT to meet Superintendent Caroline CM to arrange meeting with Martin Underhill – Emails sent and response circulated Purple Flag Launch July - CM and EW to liaise and come up with a plan. Digital Storm to handle marketing. Update for next meeting – Information shared with Pubwatch, ongoing. Waste Collection Proposal - CM to get more detailed information from DWP – Forward to next meeting CM to invite Mike Graham of Lantern Trust to next meeting – invite sent Admin to find and put details of By Laws on website – There are bylaws in place for dealing with peddlars but Dorset County does not follow up on these as they cost too much to implement
June 7th 2019 BID Board Minutes Page 3 of 6
Item Details Action IF to organise removal and disposal of items in storage. - Done 6.0 CM to discuss before and after shots with Digital Storm - Done CM to ask for input from events companies for summer and October events – Coming up later CM to discuss NYE Fireworks and fancy dress with Council, Echo and Wessex – Funding Application coming to Next Mtg 7.0 CM to contact Weymouth College for meeting with Principal 8.0 Lynne and Jonathan to meeting Shore Thing Festival organiser and report back to next meeting.- Revised Funding Application expected soon
5.0 Financial Report Due to time constraints the financial report was not discussed. Members were asked to take the report away and give their comments.
Action: All to review Financial Report and give comments ALL
6.0 Nomination of Board Members and Appointment of Chair, Vice Chair An application to join the Board had been received by Ron Challiss of the Waterloo Pub and Roger Stockley of Belles Bakers. Ian Ferguson who was not able to attend the AGM was also applying to join the board again.
All three applications were unanimously approved by the members.
Voting took place for the Chair and Vice Chair. RL and IF indicated that they would stand again as Chair and Vice if there were no objections. Members were asked if anyone else wished to stand for election – no one wished to stand.
JO proposed RL for Chairman, LF seconded. There were no objections
RL proposed IF as Vice Chair, JO seconded. There were no objections.
7.0 Improve
232 Hanging baskets will be put up during the week commencing 10/06.
Bunting samples have been requested for fabric bunting as PVC has been criticised for being too noisy. A survey has been sent to all accommodation providers asking if they would like to have bunting. So far there have been 16 mainly positive responses.
June 7th 2019 BID Board Minutes Page 4 of 6
Item Details Action The new town centre black and gold finger posts are gradually being installed across town to replace the faded and out of date signs.
Purple Flag promotion during the summer has been started with a consultation with PubWatch members. Ideas include themed menu offers, posters, flags, stickers.
Action: CM/EW to feedback to next meeting on progress. CM/EW
8.0 Market.
Discussion took place about the proposal from the Slick Event company, to stage a once a week evening of beach entertainment on each Thursday evening throughout August from 16.30 – 21.30 for the price of £19,500. The entertainment would take place on a stage and there would be entertainment and competitions for children as well as headline musical acts. There was unanimous agreement to this proposal. It was felt important that was something special going on during the summer to make visitor’s stays memorable as well a providing something for local families to enjoy during the summer holiday to help make up for the lack of carnival.
Action: CM to contact Slick CM
9.0 Funding Applications
Christmas Committee – Insufficient time to fully discuss this large application so a dedicated meeting agreed for the following week.
Micronex Gift Card – Discussion took place about the value of the card to the local economy. There was unanimous agreement to investigating this further and a working group of TK-M/LF/CM/RS to meet and feedback to board for next meeting.
Radipole Express – Insufficient time to fully discuss this large application so a dedicated meeting agreed for the following week. ACTION: CM to contact all applicants with outcomes from the meeting CM
10.00 A.O.B.
None
11.00 Agenda Items for next meeting Presentations from: Inspection Barry Gosling to talk about policing; Mike Graham, Lantern Trust; Steve Davies and Charlie Sheppard Weymouth Town Council Tourism Dept to support Funding Application for Fireworks
June 7th 2019 BID Board Minutes Page 5 of 6
Item Details Action
NYE Fireworks
WAW Bus Stop Advertising
It’s a Knockout
12.00 Date of next Meeting The next meeting will be on 28th June 10.00 – 13.30 @ Pilgrim House Following meetings: 23rd August 20th September
Meeting ended – 13.45
ACTIONS FROM THIS MEETING
5.0 All board members to review the Financial Report and submit comments ASAP 8.0 CM to contact Slick Events and set up initial meeting ASAP 9.0 CM to contact all Funding Applicants with outcomes from the meeting ASAP
Signed as a true record by
Richard Lamb Chairman …………………………….. Date …………………………….
June 7th 2019 BID Board Minutes Page 6 of 6 PRIDE OF WEYMOUTH The hunt to find Weymouth’s favourite shop, restaurant and pub is on with the launch of a new contest aimed at “showcasing the best of the town centre”.
People are being urged to rate town centre businesses in the new Pride of Weymouth awards organised by the Weymouth Business Improvement District (BID) – which is paid for by town centre businesses. Every Friday a short review of a shop, restaurant, pub or service-based company will be published here and promoted on our Facebook and Twitter accounts.
Members of the public are then encouraged to give the business a star rating for each of the categories, including customer service, atmosphere, quality of offering and shop front/window display.
The businesses with the highest ratings will be shortlisted for an end-of-year award.
There will also be awards given for the following:
• Best Shop Window Display in Town Centre – sponsored by a company maybe???
Best Kept Industrial/Business Premises
• Best Community Initiative E.g. Street, Community Centre etc
• Best ‘Watering Hole’
• The ‘Golden Broom’ award
• Best floral display
“There are some fabulous, quirky and unique goods on sale, tasty places to eat and drink in our town centre and we feel it’s time to start celebrating them!”- Weymouth BID
Take part
The competition is open to businesses in the Weymouth BID catchment area. To take part, email ……………………….
Presentations
The presentation evening will take place on ………….. at ……….. in …………………and awards will be presented by the Mayor of Weymouth Judging will take place during the week commencing …………… Community projects especially welcome. Please encourage your friends, relatives and local businesses or watering holes to enter. For further information, please contact ………………………… DEADLINE FOR ALL ENTRIES IS………………………………
Proposal to provide three benches at the bottom of Rodwell Avenue for Cruise Ship Passengers (and a bin). BID to pay for one and ask Town Council to pay for one and Portland Port to pay for third. This bench is the same as the new ones that have been put on the harbour side by the bridge. The Council may be able to get them for a better price elsewhere
Benches can be branded at additional cost.
‘Dine for Less’ Initial Proposal from ECHO – June 2019
Campaign 1: October 2019 Campaign 2: January 2020
Schedule: Each campaign to run for 8 weeks
Business type: Restaurants, Take-aways, Cafes, Hotels offering food related services eg afternoon tea etc
Print: Comprehensive print schedule to promote D4L – see schedule
Digital: Comprehensive digital schedule to promote D4L – see schedule
Editorial: Comprehensive editorial schedule to promote D4L – see schedule
Branding: WeymouthBID logo, Love Weymouth logo and Dine for Less logo in all content/ads
Added value: All participating BID levy payers will receive a FREE 10x3 advertisement worth £114 + Vat during qualifying period
Timeline: minimum 6 week selling window to contact all levy payers and relevant advertisers
Web presence: Dedicated Dine for Less tab – updated from the 2019 version
Design: Simplified copy with rotational artwork featuring a starter, main course and desert
Sundries: 100 A3 full colour posters printed by the Dorset Echo for participating venues
The offer: The venue needs to offer a compelling deal/price – it does not have to be exclusive to D4L but a compelling offer
Added value: There is a greater element of online targeting to direct the message to the best fit audience Magazines now include editorial element Improved editorial content with chef recipes and interviews Competition for family (up to 4) to win a 3 course meal at one of the participating venues to the value of £150 funded by the Echo
Editorial Facebook Digital Print Magazines (Full pages feature all participating venues) Week 1 Official press Dorset Echo 40,000 targeted skins Daily Echo full page x 2 Dorset Living October Launch launch including Bridport News delivered at inserts edition, double page content BID picture and dorsetecho.co.uk Daily Echo ¼ page x 4 spread showcasing all some participating 10,000 skins delivered at inserts participating venues chefs bridportnews.co.uk Bridport News full page x 1 insert Week 2 Full page in Dorset 10,000 high impact multi Daily Echo full page a 1 Featured chef piece in Echo to include creative, premium ads insert Dorset Living, featured chef delivered in the most visible Daily Echo ¼ page x 4 October edition recipe ad positions. Ads targeted to inserts Full page in specified audience at Bridport News full page Bridport News to dorsetecho.co.uk x 1 insert include featured chef recipe Week 3 10,000 skins delivered at Daily Echo full page a 1 Dorset Prime dorsetecho.co.uk insert November edition, 5,000 skins delivered at Daily Echo ¼ page x 4 full page generic bridportnews.co.uk inserts promotional ad Bridport News full page x 1 insert Week 4 Full page in Dorset Dorset Echo 10,000 high impact multi Daily Echo full page a 1 Echo to include Bridport News creative, premium ads insert featured chef delivered in the most visible Daily Echo ¼ page x 4 recipe ad positions. Ads targeted to inserts Full page in specified audience at Bridport News full page Bridport News to dorsetecho.co.uk x 1 insert include featured chef recipe Week 5 10,000 skins delivered at Daily Echo full page a 1 dorsetecho.co.uk insert 5,000 skins delivered at Daily Echo ¼ page x 4 bridportnews.co.uk inserts Bridport News full page x 1 insert Week 6 Dorset Echo 10,000 high impact multi Daily Echo full page a 1 Bridport News creative, premium ads insert delivered in the most visible Daily Echo ¼ page x 4 ad positions. Ads targeted to inserts specified audience at Bridport News full page dorsetecho.co.uk x 1 insert Week 7 Full page in Dorset 10,000 skins delivered at Daily Echo full page a 1 Echo to include dorsetecho.co.uk insert featured chef 5,000 skins delivered at Daily Echo ¼ page x 4 recipe bridportnews.co.uk inserts Full page in Bridport News full page Bridport News to x 1 insert include featured chef recipe Week 8 10,000 targeted skins Daily Echo ¼ page x 4 delivered at inserts dorsetecho.co.uk
The price for each campaign is £3,000 + Vat. The number of advertisers who participate is unlimited for the BID but restricted to food and drink categories Campaign 1 will be payable in October Campaign 2 will be payable in January
This is very much a first draft but I thought it useful to get things moving. We are very conscious of time lines for this next rotation so an early start can only help establish an even better campaign.
Maybe we could catch up next week – we could probably do that over the phone if need be.
All the best and talk soon
Tracy
Tracy Hayden
Director of Advertising, Dorset
LOCALiQ C/O Daily Echo, Richmond Hill, Bournemouth, BH2 6HH T: 01202 411225 M: 07967 339853 E: [email protected]
www.localiq.co.uk
From: Kerry Carpenter
Hi Claudia,
We’ve managed to get the costings and feedback regarding the advertising panel spaces at the King’s Statue bus shelters – thank you for your patience with this.
Currently Weymouth Bid has information displayed at three shelters with one large panel on the outer side of the shelters and one smaller panel on the inside of the shelter. We can also offer four additional panels on the outside end panel of four of the shelters. Please see details below:
Shelter Price number Location of panel Size of panel Current advertiser (+VAT) K1 inside 905x835 Weymouth BID £250 K1 outside 700x1555 Weymouth BID £250 K1 outside 905x835 available £250 K2 outside 905x835 available £250 K3 outside 905x835 available £250 K4 outside 905x835 available £250 K7 inside 905x835 Weymouth BID £250 K7 outside 700x1555 Weymouth BID £250 K8 inside 905x835 Weymouth BID £250 K8 outside 700x1555 Weymouth BID £250
The cost above includes the space for 12 months, production and installation of the aluminium Dibond panels (not including artwork design).
Should you wish to take the space at all of the above 10 location we can offer a discount of £500, bringing the total cost to £2,000 (+VAT) for the 10 panels.
Below are a few photos of the available locations, which would give you more visibility, and pictures of your existing adverts:
If you have any questions at all regarding the above please don’t hesitate to contact us – always happy to help.
Kind regards, Kerry
Kerry Carpenter Marketing & PR Coordinator Financial Services
Dorset Council
01305 221258 [email protected] dorsetcouncil.gov.uk
Weymouth Halloween Events (October Half Term) 2019 - Proposal
I am writing to confirm that we can provide a variety of Halloween walkabout acts and Children’s workshops for your event between 28th October - 1st November.
I have listed a number of these below as follows:
The Troll £795, plus VAT per day 3 x 30 minute walkabouts
The Troll
Straight out of the Medieval past or a fairy tale, this fearsome Troll has been let loose on the streets! He’ll grab your attention as he passes, brandishing his big spiked club and interacting with the public. A fierce but friendly giant, the inquisitive Troll is on the lookout for company and is ready to play. A fantastical walkabout with a magnificent costume, the Troll is a wonderful spectacle for both children and adults.
The Troll
The Alchemist £995, plus VAT if booked for two days or more. 3 x 20 minute shows The Alchemist
The Alchemist is a medieval man who desperately wants to make his name in his contemporary scientific community, and make a small fortune on the side. Unfortunately, due to yet another dangerous (and unsuccessful) attempt to make gold, his latest assistant has met a grisly end. As the Alchemist continues with his experiments alone, he makes more mistakes with catastrophic consequences, further hampered by the antics of a pair of mischievous rats and an incredibly annoying bluebottle!
The Alchemist is a light-hearted, slightly-slapstick puppet show for all ages. This gentle and magical performance has captivated audiences young and old across the UK.
The Alchemist
Pink Witches £850, plus VAT per day 3 x 30 minute walkabouts
Giant pink stilt walking witches. Warm and friendly walkabouts with particular appeal to children.
The larger than life learner witches have fantastic visual impact, their legendary incompetence is sure to raise a laugh from the unsuspecting public. Flying, scaring people, and remembering magic spells are a constant challenge for these bungling characters who receive sympathy and giggles wherever they go.
Pink Witches
Scaredy cats £900, plus VAT per day 3 x 30 minute installations Scaredy Cats
Move over Scooby Doo – Here come the Scaredy Cats! Watch the fur fly with these two fun-loving fur-balls all set for the spooky season. This spellbinding Halloween installation features two feline friends in their rubbish bin hideaways. Ella thinks her bin might be haunted by a headless mouse…Tom finds ectoplasm in his fur… Filled with witty, kitty banter, this family friendly street surprise is sure to delight all ages.
Sheer enchantment and comedy capers all the way. Let them put a spell on you!
Scaredy Cats
Ghost £650, plus VAT per day 3 x 30 minute walkabouts Ghost! A spooky giant stilt walking Ghost, who has been left to wander the after life, still with the hope of a dance with the handsome man of her dreams.
All our Childrens Workshops and Make and Take Home Activities are £525, plus VAT each.
Children’s Halloween Workshops
Make and Take Home Workshops
A standard day would consist of a 'drop-in' system, whereby around 200 children will come and go as they please, each one making something to take home - no booking required. For a spooky spectacular at Halloween book your make and take workshop. Children can make: pumpkins, witches, wizards, ghosts, vampires, skeletons, mummies, rats, cats, and all things that go bump in the night.
Take Home Workshops
Halloween Body Painters
Highly skilled professional body painters, seek to inspire, elevate and amaze their audiences and with the incredible talent and skills are sure to do that. Their body paintings are simply stunning, they can paint illusions on the body that boggle the mind and create beautiful pieces of art. They offer that 'extra something' to any event working with a true passion for their art.
Halloween Face Painters
Whatever the occasion, be it a large company funday or a promotional or corporate event, they can provide you with amazing face painting as well as a selection of entertainment to choose from to compliment your event. Face painting is fantastic entertainment not just for children but adults too! And remember – if the children are happy, then everyone's happy!!
Halloween Lantern Making
Come and make fantastic Halloween Lanterns, which can be made as a make and take home workshops. For larger events (dependent on location) lanterns can be and released, as part of an event to create a truly spectacular show in the night’s sky. Also ideal for Fireworks and Chinese New Year!
Halloween Balloon Modellers
Balloon modeling with all the entertainment value you would might expect. Larger than life animals, cartoon characters, flowers, wands and swords to games, amazing hats and other dazzling adornments! You name it and they make it happen!! Not only do the balloons look fantastic but they will also keep you amused long after the twisting has finished. Once again it adds that little extra to make sure you experience something really special! Thank you
Best Wishes
Rob
Rob Butler BSc (Hons) MIoD MAHI FIC CIfA Managing Director
Historical Promotions and Event Management www.historicalpromotions.com 01837 811243 07944 524 657
‘Commendation’ - New Year’s Honours List 2018 RAF Cosford - RAF100 Vintage Villages Historical Promotions & Event Management working on behalf of RAF Cosford
'Finalist - Event of the Year 2013' Nottingham City Council & Historical Promotions and Event Management National Outdoor Events Association (NOEA)
'Winner Best Small Event 2012' Southwest Regional Business Awards
'Winner The Judges Award 2011' National Outdoor Events Association (NOEA)
'Winner Best Large Event 2010' UK Event Awards (strategic, innovative and effective)
'Highly Commended Best Educational Event 2010' UK Event Awards (strategic, innovative and effective)
Butstone Business Centre Petrockstowe Okehampton Devon Proposal – Weymouth BID Board, June 2019
Event name: It’s a Knockout
Event details & costs: A two-day family fun event based on the original TV series with a series of inflatable ‘It’s a Knockout’ games. There would be several games in teams of 10 people with the whole event lasting between 3-4 hours.
Proposed dates: Two days (Sat & Sun) in May or Sept 2019 – see possible discounted Charity dates below
Proposed venue: TBC - Depending on the chosen size, this event can be held indoors or outdoors. A previous event of this type was held in Lodmoor in 2016.
Company information: We looked at other ‘It’s a Knockout’ equipment providers but Knockout Challenge offer a better selection of packages, operate in the Dorset area and can possible provide a discounted rate for charities.
Knockout Challenge Limited 49 Hullbridge Road South Woodham Ferrers Essex 01245 328221 [email protected] www.itsaknockout.org
Details of packages:
The Bronze Show: Cost: £ 2,700.00 + vat
Seven games that can last up to 3 hours, just under half the size of a football pitch of space is needed approximately, the price is for up to 12 teams (of 10 people) taking part. Extra teams and games can be added.
Advantages - Ideal for small and medium events. Cheaper than the Silver Show but still great knockout fun, so is a good entry point for people booking knockout for the first time. Can be ran dry and indoors.
The Silver Show: Cost: £ 3,300.00 + vat
Brief details - Eight larger games, just over half the size of a soccer pitch in space, price above is for up to 18 teams taking part. Extra teams and games can be added. 3 to 4 hours of games.
Advantages - This show travels on 2 lorries (Bronze Show = 1 lorry), so more and better/visual games (e.g - Bronze Show slide inflatable is 30ft long, Silver Show slide is 50ft long). Can be ran dry and indoors
What does the price include?
Our prices Include. Compere, show crew, arena roping, generators, £5m public liability insurance, PA sound system, prizes. Customers gain access to the "Client Section" of our website. Here there are posters, media for Facebook & Twitter promotion, HS documents and certificates, high resolution images and documents that can be used to publicise your day, plus a Gift-aid Form for charities.
IMPORTANT - We ask for a 20% deposit payable within 14 days of booking. We need to park our equipment vehicles next to the games area as the generators that power the games are built into them.
Not Included - Any venue costs (such as hire), arrangement for a water supply for the water based games. We ask that a first aid post is set up. The Teams - We recommend teams of "up to 10 people". However a team of 6 will get more "exhausted" than a team of 10. Children can take part, but not at the time as adults (in case they get knocked over).
Prices - Our prices are distance-travelled related. The prices below relate to your area and include all travelling costs and are (after the initial deposit) via cheque on the day payment.
Discounted dates for Charities:
This is a selection of already booked dates (it’s not a full list so please contact us with your date anyway). If you are planning a “Knockout”, and your area is within 150 miles of those listed below and your proposed date is within a day or so either side of the dates listed, please contact us to see if we can offer you a discount date for the relevant “Show” that applies to the date below.
Please note this is NOT a datesheet, but gaps between date(s) or runs or events and is a live fluid list and subject to immediate change.
May 19th: South Coast May 28th: South Coast June 8th: Midlands area June 15th: Scotland/North England June 21st: Bristol June 29th/30th; Channel Islands July 13th: South Coast July 18th: Midlands July 21st; Norfolk July 28th; Lincs. August 31st; Edinburgh September 1st: West Country September 21st: South Coast
https://www.itsaknockout.org/discount-dates-2019/
Other info:
There was a fundraising Totally Wiped Out event in Lodmoor in 2016, the event was organised by Diverse Abilities Dorset and supported by WPBC and Wessex FM. They raised over £15,000. Earlybird registration was £60 increasing to £120 per team. The minimum sponsorship per team was £600. https://diverseabilities.org.uk/get-totally-wiped-out/
Isle of Wight Day ran an event in Sept 2018 from 3pm-6pm, the cost to enter a team of 10 people was £250 or £30 for an individual. http://isleofwightday.com/event/its-a-knockout-do-you-dare/
Weymouth BID Board Code of Conduct
Respect for the communities we work with and serve. Integrity in our actions. Responsibility for our decisions and their consequences. We are committed to:
• Maintaining confidentiality with all sensitive information;
• Acting honestly, truthfully and with integrity in all our transactions and dealings;
• Avoiding conflicts of interest;
• Appropriately handling actual or apparent conflicts of interest in our relationships;
• Treating every individual with dignity and respect;
• Treating our employees with respect, fairness and good faith and providing conditions of employment that safeguard their rights and welfare;
• Acting responsibly toward the communities in which we work and for the benefit of the communities that we serve;
• Being responsible, transparent and accountable for all of our actions; and
• Improving the accountability, transparency, ethical conduct and effectiveness of Weymouth BID.
Weymouth Business Improvement District Ltd Project Funding Application
Please note that applicants may be required to provide further information and give a presentation of the proposal to the Board.
Application Process:
. Complete the application form in full and make sure that all the requested information is included. This should be returned to the Weymouth BID office.
. Applications should be submitted as far as possible in advance.
. Your application will be considered by the Weymouth BID board of Directors.
. You will be notified of the date the decision is due to be made in advance.
. Once the decision is reached, you will be informed of the outcome.
Funding Procedure:
. Normally, once the funding is approved, and we have received your signed acceptance, you will receive payment. This may consist of staged payments, payable upon reporting from the applicant.
. If you haven’t had all your money in place to start the project then we may hold your grant until all the money is secured.
. You will need to agree to send us copy invoices relating to the funding and complete a report form to say how you’ve spent the money. If we don’t receive this we may ask for the money back.
. You must spend the money as stated in your application.
. You must return any unspent funds.
. You must tell us if you change the project as described in your application.
. Weymouth BID must be included in any press releases and handouts and the BID Board will confirm specific marketing requirements dependant on the proposal.
1
Name and address of your organisation and correspondence address: (Including email address and contact telephone number if possible)
Arkadia Events 7 Mitchell Street Weymouth Dorset DT4 8BT
Describe your project:
A Three-day artisan festival on the shore line of the beautiful Town, a collection of local arts, foods and drinks, entertainment and crafts, all in one incredible setting, with over 20 live bands, a host of live performers from all genres supplying eye-catching and creative shows.
Silent Disco, Fire Dancers – Hula Crew (Hula-Hoop acts) Jugglers, Circus skills team and much more.
Describe how your project will benefit Levy Payers and how it fits within the Weymouth BID business plan (a copy of which is available on weymouthbid.co.uk):
We are aiming to deliver a local and unique style to this event, utilising local levy payers where we possibly can, already having received a host of messages and interest from locals and levy payers alike, we want to use the creativity of the town to showcase what Weymouth has on offer.
The key features will be local food, craft and artists with levy payers being the first to have the information and having the first opt-in proposal. – This I would like to deliver through the BID – helping us reach the right platform in the correct manor.
This is going to be a particularly ‘quirkier’ styled event than perhaps Weymouth has seen before, and being a traditional seaside town, an event we can make unique for the level of demographic that visits in September and also a place to really showcase what Weymouth has to offer, a chance to create and then flourish yearly a purpose built platform that serves to provide a real insight into the character and the people of the town.
Having the event in a shoulder month will be more in line with the BID’s aim to create a year- round programme.
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How much funding are you asking for from the Weymouth BID Ltd?
The cost of the event if ran right for this year will be in the region of £15,000 INC. I would appreciate any help in this area as I run a very tight ship, the thought process is to offer all Levy payers pitches first for just £25.00 per day so at least I can walk away from it the first year not out of pocket.
How will you spend the funds you are asking for? Please itemise the costs or project budget (use another sheet if necessary):
Site Hire – Pavilion Car Park and Ferry Terminal End Road - £3500 Raised Platforms – Berth 5 and Ferry Berth - £450.00 Events Stage - £600.00 Performers x 20 x £100.00 - £1000 • PR & Media Promotion • Media - £1000.00 – Magazine/Radio/Social Media • Banners and Road Signs £500 • Fliers - £400
Generators and PA etc - £1000 Security – Night watch - £500.00 Toilets – 10 x units - £0 Circus Performers – Fire Dancers – Hula Crew - £1000 Staff – x 3 days – 6 persons - £150.00 per day - £900.00
Total - £15350.00 – New total - £10850
I have gone in on basic rate for local performers across the board using all of my resources for media promotion to keep this cost as low as we can.
Please list at least six business who you have consulted and who support this project:
We have spoken with the following: Oakes Insurance – Assisting Carl Mac - Delicious Bar – (Trading) Lazy Lizard – Badista – The George (Trading) Fiona Penny – Sunflowers – Possible Trader Danny – Rolys Fudge – (Trading) Bija – Trading Sara – Bibis – Trading Sue – Health Inc – Trading Emily – The Elephant Room – Possible Trader. Mackie and Andy – Weymouth Angling Centre – (Trading) Dennis – Sausage Factory – (Trader) Jackie Jones – Brunches – (Trading) Karl – Razmatazz – Assisting. Luke – Chalbury – Poss Trader Helen – Helens Health Store – Poss Trader Gem – Weymouth Mobility – Support Felicity Cranny – Limelight – Trader Plus around 30 messages from locals on my FB site that need handling!!!
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Sophie Weld Davies – Candles diffusers and soaps (Weld-Davies Family – Lulworth Estate owners) Simon Richards – PS Catering – Gourmet Burgers and Fries Lisa Turner – Picadors – Hand Crafted ceramic bowls Jonno Smyth – Band Neil Coad – Band Michelle Louise King – Glitter me Beautiful – Face and henna – Weymouth business Bob Duffin – Weymouth based Indian products Felicity @ Limelight – Jan Jones – Fizz Tin – Prosecco bar. Michael – Gourmet St food – sausage based – Burger – Continental – 6 x 3 m – Jamie Pimbley – street food wraps Trading Richard Beech Photography – Trading @ £50.00 per day.
Please list any businesses that may be adversely affected by the project and explain what steps you have taken to mitigate those effects:
The only real downside to this event is the food and drink, so where possible I am approaching the retail sector who may have the right options to make this a successful and engaging three-day festival.
The event will be starting at 11.00 and closing at 21.00 hours allowing the traders to utilise the full day of footfall and also then allow the morning and night-time food and drink retailers of the area to maximise profit.
I am open to offering all levy payers a 50% (Just £25.00 per day Inc) reduction on costs for pitches and I am keeping the cost as low as we can to entice all areas of trade, not just the high end foodies etc, but ALL shops, crafts, arts and so forth, this I would hope can be assisted with the BID’s help.
Additional Information you wish to submit in support of your application for consideration:
The event is being received so far through PR on social media with open arms, as yet on the 2 first posts we approved to Weymouth FB sites – we had over 200 likes on each post, over 200 comments and around 1800 ‘views.
It would seem that an event of this nature that appeals to all levels across all ages is the perfect supplement to the lack of Carnival and other family themed events in 2019 – we are looking for full sponsorship both financially and support through local businesses to bring the town together again on a good ‘old-fashioned’ seaside festival, the event will be produced over the next three years with the aim to bring in all of the Harbour area and Hope Square for 2020 (Big year) and also then the Esplanade for 2021.
We have been speaking with the events team (Charlotte) to look at new beach style events and larger scale carnival type events for 2020, also we are assisting the Xmas events for food markets and so forth, the aim is to have one event we can build upon, and after year 1 we can look at the costs being reduced on a typical sliding scale for year 2 and 3 then by year 4 we should have a very usable, well loved and very local event that will be a major attraction for the Town.
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The harbour master is fully on board with the plans.
Running the event in September will also be aiding the seasonal ‘growth’ extending the retail sector and creating another reason for the locals and visitors to explore the town more, also helping fill the hotels and B&B’s leading into the leaner months.
DECLARATION:
I declare that this funding application has been authorised by:
Name of organisation:
Name of Applicant:
Signature of applicant:
Position: Date:
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Assessment Criteria
The BID2 board will assess applications for funds using the following criteria:
Essential criteria:
1. The project or event is in accord with the BID2 business plan. ☐ 2. That the funding provided will benefit a significant number of Levy Payers ☐ 3. That the applicant has consulted Levy Payers in the area where the project or event is based. ☐ 4. Where any element of an event will compete with a Levy Payer or Levy Payers, that they have been consulted with a view to offering them participation or otherwise mitigate the effects of that competition. ☐ 5. Where any project or event will cause disruption or obstruction to any Levy Payer that they have been consulted in order to minimise the effects of this. ☐ 6. That any project will deliver tangible benefits within six months. ☐ 7. Where other funding has been sought for the project or event it is likely that it will be obtained ☐ 8. The application contains proposals to evaluate and monitor its expenditure ☐ 9. The application is well costed and value for money and that tenders have been requested where necessary. ☐ 10. The applicant agrees to account for how the funding has been spent, and to provide feedback to BID2 of the outcomes. ☐ 11. The applicant agrees to BID2 using details of the projects or events in publicity material and annual reports ☐
Other factors that will be considered:
A. Whether BID2 has been given adequate notice of the application ☐ B. Whether applicants have experience of managing funding in a professional way ☐ C. Whether the event needs BID2 funding or should be able to run itself ☐ D. Whether the Applicant or anyone associated with the Applicant will benefit financially in any way. ☐
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We#will#work#with#supporting#venues#to#ensure#they#are#seen#as# safe%spaces%where%discrimination%can%be%reported%by%both%victims% and$witnesses$and$will$be$countered$appropriately.
We#will#actively#follow#cases#of#discrimination#against#the#LGBTQ# community)and)push)for)both)appropriate)sentences)and) education.
We#will#support#measures#to#ensure#LGBTQ#equality#is#present#in# education.
We#will#campaign#social#media#networks#to#ensure#their# reporting)processes)and)community)standards)match)our)values. Volunteers*and*Assets
Volunteers:+We#are#establishing a UK wide network of volunteers*to* support'the'campaign.'It'is'important'to'us'that'AFC'is'a'national' campaign(that(is(activated(and(engaging(at(a(local(level.
Where possible, volunteers will be available to visit and educate staff around'the'program.
Signage:(Our$main$asset$right$now$are$our$stickers.$These$can$be$posted$ to#volunteers#and#venues#subject#to#agreeing#the#venue#commitment.
Digital assets can be sent including A4#posters.#Ideally#these#should#be# professionally,printed,locally.
For$corporate$partners,$we$will$happily$produce$custom$sized$graphics$for$ your%needs.%We%ask%that%these%are%printed%locally%and%funded%by%our% partners.
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Social'Media:'We#will#report#online#abuse#and#challenge#social# networks)to)ensure)their)community)standards)are)both) appropriate(and(enforced.
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