community infrastructure levy february 2015 statement of representations & summary of main issues southend on sea borough council local development framework Contents 1. Introduction 2. Statement of Community Involvement 3. Consultation Process Overview 4. Round 1 Consultation Summary (Preliminary Draft Charging Schedule) 5. Round 2 and 3 Consultation Summary (Draft Charging Schedule) 6. Duty to Co-operate Appendices Appendix 1 Copy of Round 1 consultation material (Preliminary Draft Charging Schedule) Appendix 2 Copy of Round 2 consultation material (Draft Charging Schedule and revised SPD2) Appendix 3 Copy of Round 3 consultation material (Sections 3 and 6 of the Draft Charging Schedule only) Appendix 4 Round 1 consultation: Representations made to Preliminary Draft Charging and the Council’s response Appendix 5 Round 1 consultation: BNP Paribas Real Estate’s response on behalf of the Council to representations from Savills Appendix 6 Round 2 consultation: Representations made to Draft Charging Schedule and the Council’s response Appendix 7 Round 3 consultation: Representations made to amended Section 3 and 6 of the Draft Charging Schedule and the Council’s response Appendix 8 Round 2 and 3 consultation: BNP Paribas Real Estate’s response on behalf of the Council to representations from Planning Potential and Savills Community Infrastructure Levy DCS Statement of Representations and Summary of Main Issues Page 2 1. Introduction 1.1 This statement has been prepared as a supporting document to the Community Infrastructure Levy (CIL) Draft Charging Schedule submission document and to comply with the requirements of the Community Infrastructure Levy (CIL) Regulations 2010 (as amended) and the Planning Practice Guidance relating to CIL on the Government’s planning portal website. 1.2 This document details how the Council has dealt with consultations, how representations have been sought and how representations have been received and addressed in preparing the CIL Draft Charging Schedule. 1.3 This statement set out: . The methods the Council employed to engage with the community; . Which bodies and persons were invited to make representations under CIL Regulation 15, 16 and 17; . How those bodies and persons were invited to make representations under CIL Regulation 15, 16 and 17; . The number of representations made pursuant to Regulation 15, 16 and 17; . A summary of the main issues raised by the representations made pursuant to CIL Regulation 15, 16 and 17; and . How the representations made pursuant to CIL Regulation 15, 16 and 17 have been taken into account in preparing the submission version of the CIL Draft Charging Schedule. Community Infrastructure Levy DCS Statement of Representations and Summary of Main Issues Page 3 2. Statement of Community Involvement 2.1 Southend Borough Council has an adopted Statement of Community Involvement (SCI), which sets out how the Council will engage the local community and other interested parties in the planning process. 2.2 The SCI was adopted in June 2013 following public consultation. Southend Borough Council first adopted a SCI in November 2007 and this document represents the second update that has been undertaken to reflect new planning legislation. The CIL Draft Charging Schedule was prepared in compliance with the Council’s adopted SCI and the relevant CIL Regulations. Community Infrastructure Levy DCS Statement of Representations and Summary of Main Issues Page 4 3. Consultation Process Overview 3.1 The CIL Draft Charging Schedule has been subject to an extensive process of consultation, which has helped to shape the document. 3.2 There have been three rounds of consultation as follows: . Round 1: Preliminary Draft CIL Charging Schedule (28th July to 8th September 2014) o Supporting Key Documents included: Viability Study (May 2014), Viability Addendum Note (July 2014) and Infrastructure Delivery Plan (June 2014) . Round 2: CIL Draft Charging Schedule and revised SPD2: Planning Obligations (3rd November to 15th December 2014) o Supporting Key Documents included: Overview Report (Nov 2014), Viability Study (May 2014), Viability Addendum Note (July 2014), Infrastructure Delivery Plan (June 2014) plus draft Regulation 123 Infrastructure List, CIL Instalment Policy, CIL Payment in Kind and Infrastructure Payments Policy. Round 3: Amended Section 3 and 6 of the CIL Draft Charging Schedule (7th January to 19th February 2015) o Supporting Key Documents included: Overview Report (Nov 2014), Viability Study (Dec 2014), Viability Addendum Note (July 2014) and Infrastructure Delivery Plan (Sept 2014) 3.3 Details of the consultation methods used by the Council, together with a summary of the main issues raised at each stage of the consultation, are detailed in Sections 4 and 5 below. 3.4 The following tables summarise the number of representations received at each stage of the consultation: Round 1: Preliminary Draft CIL Charging Schedule (total no. of respondents: 10) Number of representations that support 12 Number of representations that object 20 Number of representations that comment 39 Total 71 Round 2: CIL Draft Charging Schedule (total no. of respondents: 6) Number of representations that support 4 Number of representations that object 31 Number of representations that comment 26 Total 61 N.B. Representations received in relation to the revised SPD2: Planning Obligations are outlined in the separate Overview Report (Feb 2015). Community Infrastructure Levy DCS Statement of Representations and Summary of Main Issues Page 5 Round 3: Amended Section 3 and 6 of the CIL Draft Charging Schedule (total no. of respondents: 5) Number of representations that support 1 Number of representations that object 6 Number of representations that comment 8 Total 15 3.5 On submission of the CIL Draft Charging Schedule the Council will also publish a Statement of Modifications, outlining any minor changes made to the Draft Charging Schedule since its publication. The same consultation methods used in Round 2 and 3 (as outlined below) will be adopted. Community Infrastructure Levy DCS Statement of Representations and Summary of Main Issues Page 6 4. Round 1 Consultation Summary (PDCS) 4.1 The Preliminary Draft Charging Schedule (PDCS) was made available for public consultation between 28th July and 8th September 2014. The Council consulted the community and other stakeholders using the methods outlined in Table 1 below. Table 1: Round 1 Consultation Methods Method Action taken Direct consultation with Specific, Letter and email sent on 28th July 2014 to targeted General and Other Consultees contacts on the LDF database to inform them that including hard copies/electronic the Community Infrastructure Levy (CIL) Preliminary copies of the consultation Draft Charging Schedule consultation document document where appropriate was published for consultation. The database contains over 700 consultees representing Specific, General and Other Consultees. Hard copies of the document were printed and made available on request. We had 2 requests. An email was sent to all of Southend-on-Sea Borough Council Councillors informing them of Consultation and requesting response. Hard copies were supplied on request. An email was sent to all of Southend-on-Sea Borough Council’s Corporate Directors informing them of Consultation and requesting response. Hard copies were supplied on request. Inspection copies were made Copies of the PDCS and supporting documents available at all of the public were placed at all libraries and Council Offices on libraries in the Borough and at the 28th July 2014. Civic Centre Publish on the Southend Borough The PDCS and supporting documents were Council website published on the Southend Borough Council website with a JDi on line consultation facility and ability to download documents on 28th July 2014. Information was provided on how to obtain hard copies and/or view at deposit points. Forums and Workshops Email sent inviting Developers Forum, Leigh Town Council and other targeted consultees to Workshops held on Wednesday 13th and 14th August 2014. Senior Management and Local Development Framework Working Party Councillor Briefings briefed prior to the Consultation on 25th June 2014; and Senior Leadership Team briefed 20th June 2014. Feedback form to assess Documents placed on the Council’s website effectiveness of engagement (www.southend.gov.uk/cil) for inspection and activity downloading. The Borough Council encourage comments online via our E-Consultation service in Community Infrastructure Levy DCS Statement of Representations and Summary of Main Issues Page 7 order to make commenting on documents easier and straightforward. 4.2 Appendix 1 includes a copy of the following Round 1 consultation material: . Consultation letter dated July 2014 . General Consultation email . Targeted Email inviting to Developers Forum Workshop . Targeted Email reminder regarding workshop . Targeted Email inviting to Leigh Town Council Members’ Workshop . Representation Form . Targeted Consultee list for this round . Specific Consultee list . Attendees to Workshops . Presentation Slides to Leigh Town Council . Presentation Slides to Developers Forum and Targeted Consultees 4.3 The main issues raised by the representations at this stage of the consultation are listed in Table 2. This list is not intended to be exhaustive and the separate Overview Report (Feb 2015) elaborates on the main issues raised during the consultation process and matters that are critical to consideration of a CIL Charging Schedule