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Board Strategic & Facilities Planning Committee

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Board Strategic & Facilities Planning Committee * MONDAY, MARCH 19, 2018 BOARD STRATEGIC & FACILITIES PLANNING COMMITTEE 12:00 Noon Meeting Palomar Medical Center Escondido, 2185 Citracado Parkway, Escondido, CA Buffet lunch for Board members & invited guests Raymond Family Conference Center, 2nd Floor1 1 PLEASE TURN OFF CELL PHONES OR SET THEM TO SILENT MODE UPON ENTERING THE MEETING ROOM Time Form A Target CALL TO ORDER ................................................................................................................................................. ................. ............. 12:00 Public Comments2 .............................................................................................................................................. ............ 15 ............... 12:15 Information Item(s) ............. 5 ............... 12:20 1. Board Strategic & Facilities Planning (S&FP) Committee Follow‐up a. Facilities Update – scheduled within the agenda ........................................................................................ ............. 0 ............... 12:20 2. * Approval: Minutes – Monday, January 15, 2018 (ADD A –Pp18‐45) .............................................................. ............. 2 ............. 2 12:22 3. * Approval: Annual Review of S&FP Committee Bylaws (Clean–Pp4‐5) (Redline–Pp6‐7) ................................. .............. 5 .......... 3‐7 12:27 4. * Approval: Annual Review of Board Responsibilities Policy: §G Board S&FP Committee (Clean–P9) (Redline–P10) .................................................................................................................................................... ............. 5 ........ 8‐10 12:32 5. * Approval: Resolution No. 04.09.18(08)‐01 Establishing the Date, Time and Location for the Regular Meetings of the Board S&FP Committee for Calendar Year 2018 ..................................................................... ............. 3 ...... 11‐12 12:35 6. * Review/Approval: Facilities Projects (ADD B – Pp46‐75) ................................................................................ ........... 30 ........... 13 1:05 a. Palomar Medical Center Escondido Campus – New Structures, Buildouts and Services b. Palomar Medical Center Poway Campus – Hospital Improvements & Upgrades, New Services c. Other Palomar Health Facilities – Relocations of Services d. Palomar Medical Center Downtown Escondido Campus – Relocations of Services 7. * Review/Approval: Behavioral Health Program Update (ADD C – Pp76‐87) .................................................... ........... 20 ........... 14 1:25 8. * Review/Approval: Resolution No. 04.09.18(09)‐02Authorizing Management to Take the Actions ........... 15 ...... 15‐17 1:40 Necessary to Negotiate and Execute the Documents Necessary for a Parking Structure to be Constructed and Operated on Property Owned by the District within the Escondido Regional Technology Center (ADD D – Pp88‐94) ......................................................................................................................................................... ADJOURNMENT TO EXECUTIVE SESSION............................................................................................................ ................. .............. 1:40 Report Involving Trade Secret, Pursuant to Health & Safety Code §32106 – Concerns Potential New Services 1. Service #1 – Estimated Disclosure Date: TBD ........... 30 .............. 2:10 2. Service #2 – Estimated Disclosure Date: TBD 3. Service #3 – Estimated Disclosure Date: TBD RESUMPTION OF OPEN SESSION........................................................................................................................ ................. .............. 2:10 Action Resulting From Closed Session Discussion, IF ANY ............................................................................ ............. 5 ............... 2:15 Public Comments2 .............................................................................................................................................. ........... 15 ............... 2:30 FINAL ADJOURNMENT ....................................................................................................................................... ................. .............. 2:30 NOTE: The agenda—without public comments—is scheduled to last 120 minutes, starting at 12:00 noon, with adjournment at 2:00 p.m. Board Strategic & Facilities Planning Committee – Voting Members Doug Moir, MD, Director – Chair Jerry Kaufman, PT MA, Director Jeff Griffith, EMT‐P – Interim Director Frank Martin, MD, CoS Charles Callery, MD Diane Hansen, Interim President & CEO Palomar Medical Centers Escondido & Downtown Escondido CoS Palomar Medical Center Poway Board Strategic & Facilities Planning Committee – Alternate Voting Members Interim Board Alternate CoS Alternate – Palomar Medical Centers Escondido & Downtown Escondido CoS Alternate – Palomar Medical Center Poway Dara Czerwonka, MSW To be designated by CoS To be designated by CoS Board Strategic & Facilities Planning Committee – Non‐Voting Members Hugh King, CFO Sheila Brown, RN, COO Pam Sime, CHRO Larry LaBossiere, CNO Palomar Medical Centers Downtown Omar Khawaja, MD, CMO Karen Buckley, CNO Palomar Medical Center Escondido Escondido & Poway Ron Mirenda, Interim Executive Dan Farrow, VP Hospitality & Facilities Legal Counsel Palomar Health Foundation Board Member Director Palomar Health Foundation NOTE: If you have a disability, please notify us 72 hours prior to the event so that we may provide reasonable accommodations . Asterisks indicate anticipated action. Action is not limited to those designated items. 1 Maps with directions to the Palomar Medical Center and to the Raymond Family Conference Center are attached as Agenda Pp i‐iii 2 5 minutes allowed per speaker with a cumulative total of 15 minutes per group. For further details & policy, see Request for Public Comment notices available in meeting room. 1 Minutes Strategic & Facilities Planning Committee – Monday, January 15, 2018 TO: Board Strategic & Facilities Planning Committee MEETING DATE: Monday, March 19, 2018 FROM: Tanya Howell, Assistant BY: Hubert U. King, Chief Financial Officer Background: The minutes of the Board Strategic & Facilities Planning Committee meeting held on Monday, January 15, 2018, are respectfully submitted for approval (Addendum A). Budget Impact: N/A Staff Recommendation: Staff recommends approval of the Monday, January 15, 2018, Board Strategic & Facilities Planning Committee minutes. Committee Questions: COMMITTEE RECOMMENDATION: Motion: Individual Action: Information: Required Time: 1 Form A ‐ Minutes.doc 2 Annual Review of Board Strategic & Facilities Planning Committee Bylaws TO: Board Strategic & Facilities Planning Committee MEETING DATE: Wednesday, January 24, 2018 FROM: Hubert U. King, Chief Financial Officer Background: Annually, the Board Strategic & Facilities Planning Committee is required to review the Bylaws of Palomar Health as they relate to the Committee and recommend any necessary revisions. The following edits are being recommended via the attached excerpt (presented both in clean and redline): Voting Membership o Change in title to add “Interim” to President & CEO o Updated language regarding the Board and the Chief of Staff alternates, edited to reflect the same verbiage as that used in the Finance Committee’s section of the Bylaws Non‐Voting Membership & Duties o Updated language regarding numerous executive titles o Minor grammatical corrections Budget Impact: None. Staff Recommendation: Approval Committee Questions: COMMITTEE RECOMMENDATION: Motion: Individual Action: Information: Required Time: 3 6.2.5 Strategic and Facilities Planning Committee. (a) Voting Membership. The Committee shall consist of six voting members: Three members of the Board, the Interim President and Chief Executive Officer, and the Chief of Staff from each hospital. There shall be three alternate Committee members: (i) One alternate shall be a member of the Board, also appointed by the Chairperson of the Board, who shall attend Committee meetings and enjoy voting rights on the Committee only when serving as an alternate for a voting Board Committee member; (ii) The second and third alternate Committee members shall be the Chiefs of Staff Elect from each hospital, who shall attend Committee meetings and enjoy voting rights on the Committee only when serving as an alternate for their respective Chief of Staff. (b) Non‐Voting Membership. The Chief Financial Officer, the Chief Operations Officer, the Chief Human Resources Officer, the Chief Medical Officer, the Chief Nursing Officer Palomar Medical Center Escondido, the Chief Nursing Officer Palomar Medical Centers Downtown Escondido and Poway, the Vice President Hospitality & Facilities, the Interim Executive Director of the Foundation, Legal Counsel and a board member of the Palomar Health Foundation, recommended by the Foundation and approved by the Committee Chairperson. As needed, other appropriate relevant staff in facilities, planning and compliance, and a Physician Advisory Committee member may be requested to attend to facilitate the work of the Committee. (c) Duties. The duties of the Committee shall include but are not limited to: Regarding the Strategic Function: (i) Review and make recommendations to the Board regarding the District’s short and long range strategic plans, master and facility plans, physician development plans and strategic collaborative relationships; (ii) Review annually those
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