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Single Form 2018/00497/FR/01/01 Single Form 2018/00497/FR/01/01 REFERENCES HIP/Decision Reference ECHO/-CR/EDF/2018/01000 Agreement number: ECHO/-CR/EDF/2018/01001 Action type Non-emergency action Document type Final report Submission date 24/07/2020 1. GENERAL INFORMATION 1.1 Humanitarian organisation UNDP-USA 1.2 Title of the action Strengthen integrated and cohesive preparedness capacity at a regional, national and community level in the Caribbean 1.3 Narrative summary of the action The United Nations Development Programme (UNDP) working in collaboration and coordination with the Office for the Coordination of Humanitarians Affairs (OCHA), International Federation of Red Cross and Red Crescent Societies (IFRC), the Caribbean Disaster Emergency Management Agency (CDEMA), DIPECHO partners and national counterparts will strengthen integrated and cohesive preparedness capacity at a regional, national and community level in the Caribbean. The Action will focus on Antigua and Barbuda, Dominica, Dominican Republic, Saint Lucia and Saint Vincent and the Grenadines (SVG) through the strengthening of CDEMA´s Regional Response Mechanism (RRM) and effective scaling up of concrete mitigation actions for early warning systems (EWS); Cuba's knowledge, tools and technical assistance will be leveraged to support application of concrete actions. With the aim of building a more robust and integrated system of preparedness based on the previous experiencies, predominately the 2017 hurricane season, the Action propsed four (4) expected results: - R1: Regional preparedness is strengthened through operational response readiness and harmonised approach to MHEWS; - R2: Appropriate actions and solutions taken to increase EWS integration and effectiveness at the national level; - R3: Increased effectiveness of preparedness at community level through concrete priority actions; - R4: Leverage existing best practices, and support for sustainable actions. 1.3.1 [INT] Narrative summary of the action At a regional level, the implementation of this project has helped the Caribbean prepare for disasters through a series of strategic workshops with key stakeholders; these workshops aimed to strengthen CDEMA/OCHA Standard Operating Procedures in information management, assessments and interoperability prior to peak hurricane season. EWS has progressed due to the establishment of the vision and mission of the ; in addition, the REWSC has provided input into a model EWS policy that will serve as a blueprint for countries in the region. At a national level, Saint Lucia is advancing with the activities related to EWS regulations, public awareness on priority hazards, improvement of radio broadcast to support EWS and integration of persons with disabilities. Antigua & Barbuda, Dominica and Saint Vincent & the Grenadines are strengthening their national communication networks through installation of radio and TV. These efforts are to be complemented with CAP User Training and the handover of VHF/UHF communication equipment. Building on Phase I’s support from the Cuban Institutions two south-south cooperation missions will take place in November. Additionally, national tsunami and flood Simulation are planned for January 2020. At the community level, 10 communities have been identified; baseline surveys have taken place and community response training and drills were designed to meet each community’s needs. A sustainability strategy as well as a gender strategy has been adopted for all levels of intervention. In addition, a communication and visibility strategy has been developed which incorporates these principles. 1.3.2 [FIN] Narrative summary of the action The project supported at the regional level the four CDEMA Sub-hubs and at the national level, six countries (Antigua and Barbuda, Dominica, Dominican Republic, St. Lucia, and Saint Vincent and the Grenadines, and Cuba) in the harmonization of the UN System and CDEMA procedures to improve the preparedness response in the Subregion, as well as, based on the early warning system (EWS) roadmaps developed under DIPECHO I, the DRM National Systems and the communities, addressed their gaps to strengthen their EWS. In doing so, 47 trained people from the four Sub-hubs are now Caribbean focal points to implement information management and an OCHA/CDEMA Standard Operating Procedures manual was developed. A regional gender-sensitive model Multi-hazard Early Warning System (MHEWS) policy was carried out and a regional strategy vision as part of the Regional EWS Consortium was achieved. At national level the activities focused on improving communication systems and preparedness response, in coordination with the community level, where 10 communities developed their own Community early warning system (CEWS). 1.4 Area of intervention World area Country Region Location America ANTIGUA AND - - BARBUDA America DOMINICA - - America DOMINICAN - - REPUBLIC America SAINT LUCIA - - America SAINT VINCENT AND - - THE GRENADINES America CUBA - - 1.4.1 [INT] Area of intervention The area of intervention remains the same as planned. 1.4.2 [FIN] Area of intervention There is no change to the area of intervention. 1.5 Timeframe of the action (at MR stage - including suspension periods) Start date of the action 01/06/2018 Duration of the action in months (max. 60) 23 Duration of the action in days - Start date for eligibility of expenditure 01/05/2018 Justify the duration of the eligibility period before the start date One month in advance of the start date will allow UNDP to initiate coordination with OCHA, IFRC, CDEMA, the national systems and DIPECHO partners, preparation of the Project Document, development of the Terms of References of the project team, human resource hiring processes and preparation of agency to agency agreements. In addition, the Action is designed to reflect the lessons learned from the 2017 Hurricane season to better prepare regional actors, national stakeholders and community members for the upcoming season . The project start date is June 1st to allow for the realization of pre-Hurricane season activities that are fundamental to regional and national preparedness. Specifically, this includes a) a series of three (3) workshops at a regional level aimed at strengthening coordination, information management and inter-operability for response. It is critical that these activities take place prior to - or as early as possible - in the hurricane season, in order that regional and national actors are equipped with the capacity and the tools to take adequate response measures. Costs would be incurred in support of these activities as a delay in project start date could compromise safety and well-being of the countries and communities. 2. HUMANITARIAN ORGANISATION IN THE AREA OF INTERVENTION 2.1 Presence in the area UNDP has been a key contributor to disaster risk reduction (DRR) in the Caribbean for the last half century, dedicated to mainstreaming DRR in development, strengthening pre-disaster capacities, supporting post-disaster recovery processes, mainstreaming gender, and South-South Cooperation. UNDP provides support to DRR through regional and national level initiatives, coordinated with CDEMA and national Governmental bodies. At country level, UNDP provides technical assistance, policy advice and programmatic interventions in DRR, risk governance and preparedness, based on lessons learnt from hydro-meteorological events in the Caribbean . Post-hurricanes Irma and Maria, UNDP is working with government authorities in affected countries and territories to support the development of recovery frameworks that integrate DRR, improve building codes and techniques, reinforce livelihoods, and strengthen national EWS. Since 2009, UNDP has implemented three (3) DIPECHO projects in the Caribbean related to EWS: the 2013 and 2015 Community Alerting Protocol projects in the E. Caribbean, and the 2011 EWS project targeted at Puerto Plata and Santiago, Dominican Republic. Two additional DIPECHO projects focused on earthquake and tsunami preparedness in Puerto Plata (2013) and the south coast (2015). UNDP supported the enhancement of hazard vulnerability risk assessment and the hydro-meteorological systems in the provinces of Granma (2009), eastern provinces (2013), and Sancti Spíritus and Villa Clara (2015) in Cuba. CDEMA is a regional inter-governmental agency for disaster management that provides immediate and coordinate response and relief to affected Participating States (PS), and secures and provides reliable and comprehensive information on disaster impact to interested inter-governmental and nongovernmental organisations.It spearheaded the strategic Comprehensive Disaster Management (CDM) framework in 2001, with an aim to integrate disaster management considerations into the development planning and decision-making process of CDEMA's PSs. It facilitates, coordinates and promotes CDMSin all PSs. IFRC has been engaged in humanitarian work in the Caribbean for over 60 years. It is present in every country and Overseas Territories through its national societies and branches. All Red Cross National Societies (RC NS) are engaged in emergency response, Community-Based Disaster Management, Health and First Aid training. Their DRM 3-pillar approach to community resilience programming involves institutional strengthening, knowledge management and communication and advocacy, and is built on previous initiatives implemented in the last decade. OCHA Regional Office provides support in the areas of preparation and response through its core mandate, covering countries
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