Bethesda1919.Org Bethesda LUTHERAN SERVICES

15487 State Hwy 86 Meadville, PA 16335 814.724.7510 /phone 814.724.6237 / fax bethesda1919.org Bethesda LUTHERAN SERVICES

Promising Futures

November 9, 2020

Our next Board of Directors meeting will be held November 18th. This will be a Zoom meeting. The information is below. As always, if you have any questions please let me know. Also, if you have not RSVP' d to the meeting please let me know if you plan to attend in order for me to assure a quorum. Enclosed in the this packet is the meeting agenda, minutes from the previous meeting, the CEO report, reports of the Directors, the Development report as well as the report from the Chaplain.

ZOOM MEETING INFORMATION

Join Zoom Meeting https://zoom.us/j/92790227036?pwd=OEw0Y05Ddi9vTzNDOFZFOHEvRzNQUT09

Meeting ID: 927 9022 7036 Passcode: c6Xicw

Dial by your location 1 646 558 8656 US (New York) Meeting ID: 927 9022 7036 Passcode: 643950

Marci Dickson Administrative Assistant

11/2020 Page 1 of 19

Bethesda Lutheran Services Board of Directors Meeting November 18th, 2020 Meeting via Zoom

Regular Board Meeting Agenda

Call to Order Devotions-Alice Dalmaso Approval of Agenda Approval of Minutes from September 2020 Directors Reports o CEO - George Trauner o Operations - Director Jerrad Rimel o Facilities - Director Rob Lewis o Finance - Director Chad Dickson o Human Resources - Director Deana Burge o Development Coordinator Report – Amanda Shields o Spiritual Life - Pastor Frenz Foundation Report- George Trauner Review of Committee Activity o Executive Committee-Pastor Neal o Finance & Audit Committee-Chris Zerbe o Governance Committee-Victor Kwiatkowski o Mutual Ministry Committee-Pastor Travis Slack Presentation- Greg Furer Agenda Building Closing Prayer-Alice Dalmaso Adjourn

15487 State Hwy 86 Meadville, PA 16335 814.724.7510 /phone 814.724.6237 I fax bethesda1919.org Bethesda LUTHERAN SERVICES Promising Futures

Board Meeting Minutes September 16, 2020

In attendance: Chris Zerbe, Pastor Neal, Pastor Travis, Pastor Arter, Rachelle Fritz, Larry Fritz, Pastor Dix-Weiers, Alice Dalmaso, Pastor Johns, Dr. Fortin and Pastor Fischer Administration: George Trauner, Jerrad Rimel, Pastor Frenz, Chad Dickson, Victoria Soft, Rob Lewis, Amanda Shields, Deana Burge, Pastor Frenz, and Marci Dickson The regular meeting of the Bethesda Lutheran Services Board of Directors was held on Wednesday September 16th in the board room, the Chairman being in his chair and the secretary being present.

Pastor Neal called the meeting to order at 11 :57pm.

Pastor Neal delivered the opening devotions

Dr. Fortin motioned to approve the agenda as presented. Rachelle Fritz seconded the motion. Motion carried.

Pastor Fischer motioned to approve the minutes from June 2020. Alice Dalmaso seconded the motion. Motion carried.

New Business Director Reports:

George Trauner, CEO The CEO report was included in the packet. George told the board that the Petersen Home is now occupied by the foster parents and we are hoping soon to have kids there. The plan for the new pods is to break ground this fall and have them roofed by winter. George also thanked the staff for going above and beyond during this pandemic. He gave special thanks to his leadership team for working in the office throughout the pandemic and for always thinking of ways to help staff through and show our appreciation. Jerrad Rimel, Operations The Operations report was included in the board packet. Jerrad told the board that we have the license for the new PRTF. School has started with huge expansion in our alt-ed and truancy programs. Jerrad also told the board that our residential numbers are low but referrals are coming in.

Rob Lewis, Facilities The facilities report was included in the packet. There was no follow up.

11/2020 Page 3 of 19 Chad Dickson, Finance: The finance report was included in the board packet. Chad talked to the board about his expectations for June vs the actual numbers for June.

Deana Burge, Human Resources: The Human Resources report was included in the packet. Deana told the board that hiring continues. Also, she reminded the board to return their clearance applications to her if they have not already done so.

Amanda Shields and Victoria Soff, Development: Victoria told the board that the Development is back in the office full time. The clay shoot is October 2nd. If you have not donated a basket or money for development to put together a basket please do so.

Pastor Frenz, Spiritual Life The spiritual life report was included in the packet. Pastor Frenz told the board he has added a 2nd service and there are 4 kids who have asked to be baptized.

Foundation Report George Trauner presented the foundation report. Fundraising is down. Money is going out and we are keeping an eye on the cash flow.

Committee Reports: • Executive Committee: The Executive Committee met in August. George does a great job of keeping everyone updated. • Finance and Audit Committee: Finance Committee met before the board meeting. Chris Zerbe echoed what Chad talked about. • Governance Committee: Chris Joy is willing to serve a 1 year term on the board. Her name will be submitted to the NW Synod for approval. • Mutual Ministry Committee: Mutual Ministry Committee met before the board meeting. The staff appreciation is still happening but in a different form. Agenda Building: No discussion

There being no further discussion, the Chair adjourned the meeting at 12:38pm

Submitted by: Marci Dickson Board Secretary

11/2020 Page 4 of 19 To: Bethesda Lutheran Services Board of Directors From: George Trauner, Executive Director Date November 2, 2020 Re: November Board Report

Hello-

The Petersen Home has accepted its firstyouth. It seems as though we have been waiting a long time. We are very excited to finallyget this program running.

We have talked about the residential program numbers being lower than normal. I am pleased to tell you that the residential numbers are increasing and the referrals for residential program seems to be increasing as well. Across the board, our program numbers seem to be on the upswing which, of course, is what we want.

The renovations to the Yeany PRTF are complete. The staffis hired and we are waiting for the first youth to be accepted. As we have talked about before, the trend is moving towards mental health care and we are thrilled to be able to expand our services in that area.

The groundbreaking for Wise Hall was a great success and we have had a lot of positive feedback. Thank you to everyone who was able to attend and to everyone who sent well wishes. The construction company has moved their equipment in and they have started to dig. It is the hope of everyone that we are able to have the foundation done and the building roofed by the end of the year.

Finally, with Covid cases on the rise in Crawford County, we have had to make some difficultdecision regarding Christmas at Bethesda. I will update you all on those changes at our meeting.

Thank you foryour time and commitment to our mission.

George R. Trauner Executive Director

11/2020 Page 5 of 19 To: Bethesda Lutheran Services Board From: Jerrad Rimel, Director of Operations Date: November 18, 2020 Re: November Board Meeting

The agency has continued to move forward with programming and daily operations during the continued pandemic time, while still being tailored to provide safety and security for the children and youth that we serve daily. The Petersen Home is up and running as our new intensive foster home, the home welcomed its firstboy on 10/29/20.

This time of year provides our agency with our state inspections for some of our programs. Below are the dates that the inspections have occuned or will occur:

Partial Hospitalization: 09/29

The Foster Care and Adoption: 09/15

Residential: 11/17-11/18

Psychiatric Residential Treatment Facility: 11/23

Intensive Behavioral Health Services: 10/2 l

Residential Services Report submitted by Jesse Oblinski and Kelly Kingston

Residential youth began the regular school year on September 2nd with COVID-19 safety precautions in place to include social distancing and mask wearing.

Residential youth continue to attend outings in the community where social distance can be maintained. During the months of September and October, youth participated in outings that included the Corn Maze in Edinboro, Iris Theater, Meadville Area Rec Complex, Pymatuning fish hatcher and to feed the fish and a Halloween Party on campus for Halloween. Youth continue to have nightly opportunities during the week to earn the ability to participate in incentive activities, such as, an ice cream social, arts and crafts,recreational activities, a game night and movie night.

On October 16th youth that participated in Adventure Camp with the DCNR in July and August, participated in a final event that included a campfire cookout, night hike and star gazing at Pymatuning State Park. Adventure Camp pa11icipants received participation certificates at the event.

11/2020 Page 6 of 19 th Student Council began meeting monthly again on September 1 o . Youth were selected from each unit to participate in the Council and Council Members and began planning a Halloween Party for youth to occur in October. Student Council will continue working on projects aimed at enhancing residential life for youth on Bethesda's campus.

Residential directors, supervisor's and staff continue preparations for our annual licensing th th inspection, which is scheduled to be held on November 17 and I g •

Residential programs have seen an increase in female referrals during the months of September and October. Residential Directors anticipate a continuing increased number of female referrals and are diligently working to create a plan for the future that will accommodate this increasing number of referrals.

Preparations continue for resubmission of Residential Family First Proposals that will specialize th ITU units. Proposals are due November 30 .

The Yeany PRTF is nearing completion. A supervisor, therapist and staffhave been hired to open this facility and begin taking youth in the near future.

Clinical Director (Residential, Partial Hospitalization, IBHS submitted by Dr. Brittany Mears

Agency-wide, we continue to move through the Trauma-Informed Care process. We continue to work through our goal plan. At this time we are working on amending our policies and procedures to be in-line with the plan. Partial Hospitalization is currently serving youth 50 non-acute and O acute. Due to COVID-19, we transitioned to telehealth services. In June we transitioned back to face-to-face having a very successful summer of therapeutic programming. 6 youth discharged successfully. We are still at capacity with six youth in the Psychiatric Residential Treatment Facility. We are engaging the youth daily with activities and going outside as much as possible. Many have resumed visits and home passes. We are on target for a successful discharge in early October.

BHRS/IBHS- Our 13 families continue with their services while we move through the process of being fully licensed as an IBHS provider. We received our license and are working on the next steps of the transition. Training is being approved by the state for staffand this process has been ongoing with only two left and in process for approval.. Face-to-face services are case-by-case at this time as well as telehealth. Families report feeling supported. Four of the participants are transitioning to the intermediate school. Mental Health Liaison (CrawfordCentral and Conneaut Area School District)- Our MHL program continues to support families to physical and mental health providers in collaboration with the school districts during this time. We have recruited a new MHL who was trained over the summer

11/2020 Page 7 of 19 with the assistance of the former MHL. She is working with families to get appointments, resources, and food delivered beforestarting the school year.

Education Department submitted by Don Krueger

th We concluded the first quarter of the 2020-2021 school year on November 4 . We are cu1Tently educating 32 students in our residential classrooms and 7 students in the Therapeutic classroom on campus. We have 11 students in our Meadville AlternativeEducation classrooms and 14 students in our Erie Alternative Education classrooms. The Erie site underwent a substantial expansion and renovation including new officeand classroom space. Brian Lane is the new supervisor of the Erie County AEDY program and has hired one new instructor and one new education counselor to assist with the expansion of services.

Foster Care, Permanency & IL Services submitted by Amy Bizjak

The Foster Care program has 7 foster children, 3 kinship youth, 14 foster families and 4 families in study with one approved foster homes since last report. Deanna has been work closely with the Director of Foster Care, Permanency and IL Services to strategize activities which support the recruitment strategy plan. The Foster Care Supervisor hosted a Q & A information sessions via Zoom, updated the foster care information packet that is sent out to interested prospects, as well as the Resource Parent Manual. On October 7111, Deanna hosted an open house at the Bethesda Leadership Center for foster parent recruitment. She has met with staffin Mercer, Crawford and Erie counties to provide an overview of the foster care program and the Petersen Home. Additionally, Deanna has presented for the Golden K Kiwanis Club and the Men of Grace Fellowship group. The Permanency department currently has 125 SW AN open units of service in conjunction with Catholic Charities of Erie.

The Erie County Independent Living Program (ECILP) is currently serving 134 youth. There are three youth in the Transitional Living Apartments with a youth scheduled to move into the 4th Transitional Living Apartment at 1227 W8th Street, Erie. The Shared Living Apartment building at 315 W8th Street, Erie is almost ready for move-in with an open house scheduled for Tuesday, th November 10 . EUMA, along with the ILP Supervisors, interviewed and hired a Resident Assistant to work with the youth at this location. Additionally, Bethesda hired a Youth Driven Business Specialist for the IL Program. Kerry Sessler joined the agency on October 6th after retiring from the Erie Officeof Children and Youth. She has been working with the youth and IL staffto establish the mission statement, menu, and overall design of the operation of the foodtruck. The program anticipates launching the "ILP SNACK SHACK" food truck business in the Spring of 2021 with various events which will lead up to the debut of this new program enhancement.

Trinity Center/Erie BHRS/SAP/Truancy submitted by Amy Helmer

11/2020 Page 8 of 19 The Trinity Center stat1ed the school year on Sept. 8 with ten youth registered for the Afterschool Program. Currently, twenty-two youth are registered. Since September 8th, the Erie School District has been using vi11ual education. Beginning November 9th, the district will implement a hybrid schedule for all elementary students. On this date Trinity Center will begin bus transportation from Perry Elementary School to the center, COVID-l 9 plan safety plans for the bus will be adhered.

Trinity Center staff contacted families through telephone calls and mailings to keep families informed regarding what Trinity Center is offering during the Afterschool program. Families were also surveyed about concerns with sending their youth to the Trinity Center during the pandemic. As a result of phone calls: four additional families (8 youth) registered, five families (8 youth) indicated they would not send their children due to COVID, families (eight youth) would send their kids if we were to change our hours to day-time hours and one family (four youth) needs our bus for transportation from school and will register when school is in session.

Youth attending the Afterschool program have been busy reacquainting themselves with friends and making new friends. Our youth have participated in Bok Kids, a physical and nutrition program, in the gym, arts and craft activities, drumming and activities that require youth to focus. Youth have participated in several science investigations involving reactions; including, Coke and Mentos, Flubber/Gak, blowing paint with a straw, and cooking. After investigating several varieties of apples using their senses, the youth helped to make apples sauce.

Trinity Center staffparticipated in a Trunk-or-Treat sponsored by Career and Dreams, which was held on Oct. 25 across from UPMC Park in Erie. Staff passed out candy to youth and Trinity Center Afterschool information to parents.

The center is preparing for a Trunk-or Treat for the Afterschool youth and youth from the community to be held on Oct. 30 from 3:00 to 4:30. Staff from Alternative Education, Truancy, and Independent Learning will be hosting trunks for the event. Donuts and cider will be available, along with Trinity Center Afterschool program information. The event will follow CDC guidelines and masks will be required.

Behavioral Health Rehabilitation Services (BHRS) in Erie currently is serving 18 clients. Clinical Director and Director of Community Programs are working together transitioning BHRS to Intensive Behavioral Health System (IBHS). OMSAS visited Bethesda Lutheran Services for an audit of IBHS charts and staffrecords. The officialstart date for IBHS is 1/18/20 therefore there was not many items they could officially inspect. However, their visit provided some answers to questions as they will be back again next year once the agency has about 8 months of the IBHS program under its belt.

Student Assistance Program (SAP) liaisons are working through their respective districts COVID school plans. There are a mixture of in-school and hybrid models that are being utilized. Now more than ever the SAP process is critical to reach students who are at high risk emotional and mentally. Respective districts of Fairview MHS, Fort LeBoeuf, North Western, Union City and the three Erie Catholic High Schools. Liaisons continue utilizing Bethesda for their SAP services

11/2020 Page 9 of 19 th On October 5 • Fairview School District started back to school in person and online. Bethesda contracted Refocus Room employees started in person too. Staffverbalize that being back has been great for the students and staff; there have been very few interruptions regarding COVID once the students came back to school.

The Truancy Program for the Erie County School Districts began on July l, 2020. A total of 7 new Truancy Monitors were hired for the districts, with one already working in the Union City District. The schools included in the new program:

Northwestern and Girard School Districts share a truancy monitor, General McLane, Ft. LeBeouf and Iroquois Districts each have their own monitor. Due to higher numbers of absenteeism in the Corry School District, there are 2 monitors within that district, one monitor remains in the Union City School District the staffis going on 3 years of working within that site. Finally, Harbor Creek and Wattsburg Districts share a monitor.

Prior to working in the schools, all newly hired Truancy Monitors had 2 weeks of extensive trainings at the Trinity Center which included such topics as PA Truancy Laws, Professionalism, Court Hearings, all the trainings that Bethesda requires and learning all the basic duties of being a Truancy Monitor.

This has been a challenging year forthe schools with COVID-19. The monitors have all adapted well in their assigned school environments. The schools have been receptive to the program even with the challenges of the virus. Districts have welcomed the extra help. It has been a challenge for everyone with the hybrid schedules and online learning. Each Truancy Monitor has been actively involved in documentation, home visits, and making phone calls as needed to families with absent and truant students.

The goal forthe next 90 days is to work with each school district to be able to stai1 the Community Based Attendance Programs (CBAPs). Each truancy monitor and the supervisor have started discussions on how the CBAPs can be, revised for each individual school to meet their needs. Meetings are almost completed with each assigned District Justice to explain the program and the success it garnered with the City Schools.

The Truancy Program at Erie's Public Schools (EPS) and Millcreek Township School District (MTSD) currently has seven (7) truancy monitors who work with a total of fourteen(14) individual schools. Since the last board meeting, the last of the monitors were given their school assignments.

There are five (5) monitors in EPS schools. Identical to last school year, we still have one (I) monitor in Strong Vincent Middle School and Harding Elementary School and one monitor (l) in monitor in East Middle School and Edison Elementary School. We added a monitor for McKinley Elementary School and Pfeiffer-Burleigh Elementary School, a monitor for Wilson Middle School and Diehl Elementary School, and a monitor for Erie High School.

There are also two (2) monitors designated for MTSD schools. One monitor works with McDowell Intermediate High School and McDowell High School, while the other monitor works with Westlake Middle School, J.S. Wilson Middle School, and Walnut Creek Middle School. The

11/2020 Page 10 of 19 monitors in MTSD will also be given truancy cases from the elementary schools if the district deems it appropriate (i.e. the more egregious truancy cases.)

While the Community-Based Attendance Programs (CBAPs) are already being presented for EPS families, one goal is to create a schedule of CBAPs completed forMTSD families. Staffwill be working with MTSD to have a presentation that is tailored to the district's attendance policies, and staffwill be meeting with the Magisterial District Judges (MDJs) to present the program to them as an option to truancy fines/fees. These MTSD CBAPs should start at the beginning of the calendar year (2021 ).

The new school year has provided a new set of challenges in the face of the pandemic. Vi1tual learning, hybrid learning, and limited in-person instruction have proven to be complicated to navigate, but our monitors are providing much-needed assistance to the districts in working under the current conditions.

11/2020 Page 11 of 19 November 2020 Board Meeting

Finance Board Report Chad Dickson, Director of Finance

Greetings to all Board Members

In September I reported that June 2020 closed at a negative $142,516.49 bringing the year to date to a negative $130,603.87. Due to one funding source reaching out with additional funding for the 19/20 fiscal year, we received an additional $262,693 along with additional $7,800 from another funding source. All of this was recorded for June taking the Year to Date deficit of -$130,603.87 to a positive $148,748.

September 2020 closed at a positive $23,824 bringing the year to date to a negative $374,736. In 2019, September closed at a positive $67,392 and a year to date deficit of $18,447.

2020/2021 Month 2020/2021 Total 2019/2020 Month 2019/2020 Total July -$159,933 -$159,933 -$13,885 -$13,885 Aug -$238,626 -$398,560 -$71,954 -$85,839 Sept $23,824 -$374,73 6 $67,392 -$18,447

From August to September Revenue increased by $347,818 and Expenses increased by $85,367. This is largely due to the revenue received during the school year. In comparing Year to Date amounts between September 2019 and September 2020, revenue is lower this year by $116,913 and expenses are higher by $239,375.

Outstanding Receivables as of 10/30/2020 were $606,306. The furthest outstanding receivable is for July 2020 and there are no concerns abciutreceiving payment for any of these receivables. Certain counties will not release money to us until we have· a firi'alized contract. Currently we have 1 county that has not paid for July residential services and the contract was to be signed by their commissioners around the end of October. Even though the rates with the state were submitted in March 2020, the rates were not finalized until August 2020, then it takes sc;:,me time to get the contracts through the process to being finalized. Receivables for Insurance Companies and Managed Care Organizations (MCO) continues to be reviewed and managed. Programs that have services billed to Insurance or MCO's includes Partial Hospitalization, Psychiatric Residential Treatment Facility (PRTF), and Behavioral Health Rehabilitation Services (BHRS).

Thank you for your service on the Board of Bethesda Lutheran Services. As always, if there are any questions or any clarification is needed, please do not hesitate to ask. I can be reached at by email at [email protected].

11/2020 Page 12 of 19 Profit (Loss) Statement by Program

Program Jul-20 Aug-20 Sep-20 YTD2020/2021 YTD SEPT 2019 Rent through SEPT 2020

Trinity Center $ (6,779.84) _ $ (17,858.89) $ (11,532.18) $ (36,17o.91L s 16,864.62 $ 13,947.99 CDBG-Summer $ 5,471.65 $ 2,941.47 $ $ 8,413.12 $ $ Erie County Truancy $ 36,270.99 $ 56,329.10 $ 54,806.85 $ 147,406.94 $ $ 4,484.01 CDBG-HR $ $ $ 3,477.66 $ 3,477.66 $ $ School Based $ (6,942.06) . $ (9,825.08) $ 49,641.91 $ 32,874.77 $ 32,406.36 $ Erie City Truancy $ 21,919.53 $ 20,148.28 $ 30,992.68 $ 73,060.49 $ 27,194.98 $ 1,922.01 Community & School Based $ (3,560.90). $ (3,388.00) $ 238.59 $ (6,710.31) $ 8,429.74 $ Behavioral Health-Corry Fairview School District $ (4,326.66). $ (6,390.33) $ 1,131.72 $ (9,585.27)_ $ 5,248.85 $

lndependent__!. iving - $ 86,920.51 $ 90,034.25 $ 123,509.17 $ 300,463.93 $ 287,206.81 $ 13,993.26 Independent Living - Mental Health $ (1,334.35). $ (1,313.04) $ 450.10 $ (2,197.29)_ $ 2,689.15 $ 476.76 BH RS-Crawford $ 507.15 $ (78.25) $ 3,255.62 $ 3,684.52 $ 3,129.79 $ 57.99 - - - BHRS-Erie $ 778.28-- $ 1,070.54 $ 1,104.86 _ $ 2,953.68 $ (5,885.62) $ 30.00 - - I Outpatient Service� - $ - 274.47 $- - - $ $ 274.47 $ - - $ Partial Hosp_!!alizati�n _@6�88.15LS (5�677.86) . 37,260.63 . (55,305.38) (45,998.9Zl 25,467.99 - -$ $ - i....;...... $ _ $ $ Acute Partial Hospitalization $ __l!0,647.42) _j_ (10,281.6_§). $ (5,259.18f_ � (26,188.�)_ $ 1,296.52 $ 5,030.01 Summer Program-Crawford $ $ $ $ $ $ r - ---Foster Care- - - $ _Q,898]9)_ _1_ (6,078.92) $ _ (�091.7�)�$ (21,068.8� $ - 1,�?_8.� . -- $ 672.00 Pe�m�nency - :S _6,527.76 _i 4,586.13 $- 3,950.69 $ 15,064.58-- · $ - 15,448.71- -· $ 798.00 Petersen-- Home '$ (1,05�93):_i 1fi47.72): $ (835.0lt..1._ (3,739.66)_ $ - -- . --- $ - - Unit- A $ 1,177.71 _.$ 1�,�08.z�i. s 6,805.57 $ 2,674.55 $ (13,830.581_ - $ 18,492.00 R�ght St�rt $· (2,534.48) $ 3,118.55 $ (478.99)_$ 105.08 $ (54,9�6.74) -- $ 11,088.00 Unit B $ (12,949.79) _ $ (22,304.111. $ (22&84.�2)_$ _!58,1�8.8_2L s 39,717.13 - - $ 18,492.00 Claney / Unit C / R.W. Year:ieyP�F -� (700.25)_j (471.74) $ (1,103.7� -(2,275.77) $ (28,150.68) W.G.- Freeman PRTF $ lJ,825.70 _$ 5,749._29 $ 8,917.06 $ 32,�2.05 $ 51,811.44 - $ 9,614.01 Morris Rd. Group Home $ (19,167.28) $ {20,821.31} $ (16,729.74) $ (56,718.33)_ $ 3,585.64 $ 6,782.01 Walnut Corners Group Home $ (13,285.02) $ {15,346.56). $ (11,040.44) $ (39,672.02). $ (30,992.69) $ 6,218.01 Morris Rd. Annex $ (4,012.60) $ (3,931.27) $ (3,110.62) $ (11,054.49) $ (246.22) $ 2,724.00 Aftercare $ 68.81 $ 157.52 $ (22.69)_ $ 203.64 $ -- $ Alternative Education-Crawford $ (18,589.48) $ {16,261.78) $ 9,968.83 $ (24,882.43) $ (44,979.66) $ 14,643.99 Alternative Education-Erie $ {27,277.87) $ (48,756.54) $ (19,549.43) $ (95,583.84). $ 18,364.12 $ 12,224.01 Therapeutic K-6 Classroom $ (9,142.59) $ (7,366.40) $ 737.22 $ (15,771.77)_ $ 6,412.95 $ 4,890.00 Administration $ $ $ $ $ 20,841.99 Development $ $ $ $ $ 1,830.00 Erie JPO-CJC $ $ (240.00) $ Total $ {159,933.98) _ $ {238,626.16) $ 23,824.08 $ (374,736.06) $ {18,447.42) $ 194,720.04 2020-2021 YTD Profit/Loss $ (159,933.98) $ (398,560.14) $ (374,736.06) 2019-2020 YTD Profit/Loss $ (13,885.67) $ {71,954.14) $ 67,392.39 $ {18,447.42)

11/2020 Page 13 of 19 Revenue and Expense Detail

Difference YTD SEPT 2020 YTD SEPT 2019 - - Jul-20 Aug-20 Se_p-20 from Prior Month Difference from 2020 to 2021 Revenue $ 663,492.20 $ 635,172.38 $ 982,990.55 $ 347,818.11-- s 2,281,655.131 s 2,398,568.40 I $ (116,913.27)

Expenses

12,784.46 1,301,131.25 Wage FT $ 412,590.35- $ 437,878.22 . $ 450,662.68 $ $ $ 1,101,934.33 I s 193,196.92 OT $ 15,095.54 _ $ 5,924.�0 $ 8,961.77 . $ 3,037.37 � $ 29,981.71 $ 51,097.57 $ (21,115.86) Wages PT $ 41,057.7� _ $ 35,444.67 . $ 45,193.08 $ 9,748.41 $ 121,695.49 $ 147,268.43 $ (25,572.94) (1,141.13) 11,396.13 Wages-Other Agency $ 3,633.00 - $ 4,452.13 $ 3,311.00. $ $ $ $ 11,396.13 . 2,150.23 ]-03,089.09 97,985.05 FICA _J_ 31,904].8 __ $_ 34,517.34 $ 36,_�7.�7. $ $ $ $ 5,104.04 SUI $ $ $ 7,222.31 $ 7,222.31 $ 7,222.31 $ 9,169.77 $ (1,947.46) 28,�64.00 WC . $_ �,620.00 $ 9,_422.00 $ 9,�22.00 $ -· _ --_ _. $ _ $ 28,419.00 $ 45.00 1,773.28 192,525.99 Health ; $_ 6�,616.25 . $ _ _§_2268.23 -� $ 64,341.51_ $ : $ $ 175,978.61 $ 16,547.38 Other . _?_ �582.00 . $ _ ?�20.�!__ $ 7,871.65 $ -- 2,050.84 .��- $ - 18,274.46--- $ 19,506.50 $ (1,232.04) ---(�41.18) 21,809.5�_ Pension --·- 1 -$ 9,062.42- ·• $ ·-6,644.14·--· -----; $ 6,102.96 - $ - $ $ 32,722.77 $ (10,9_!3.25l Total Personn�I Expenses 593,!61.48 602,671.94 639,756.53_ 37,084.59 1,835,589.95 ! $ . $ _} _ � $ - -- $ 1,670,082.03- - $ 165,507.92 L------.1 1,815.00_ J 87,800.0(!_ Psychiatri�-- .-$ - 29,825.00 · $ 28,080.00 _29,895.00_� $ $ - 93,010.00--- - $ �,210.(!_0) I (2,541.36)' 21,748.36 .Foste;:- Ca� Workers Expens� $ -6,046.00 · $ 9,121.86 $ 6,580.50 $ $ $ 26,133.50 � _ (4,385.14) 'Auditing1 -- - $ · $ i,750.00 __ $ __5,000.00� $ ��0.00 ' $ -- 6;750:00 $ 10,000.00 $ (3,250.00) .J _(531.00)_ !:_,781.00 Leg�I $ ______j 1,1�6.00 625.00. $ ____ $ _ $ 3,801.00 $ _J2,0_ �0.00) 1,525.00 32,165.23 .<;:<:>mputerSupport _ $ 11,563.41 . $ 9,538.41 . $ 11,063.41 $ . $ - $ 42,927.18 $ (10,761.95) $ 2,906.25 . $ 2 9�6.25 Accreditation _ ? _ _. $ _ _ _ $ _ ! $ 7,282.49 $ (4,376.24) ? 94.23 72,292.04 $ Other P�rchased Services _ 23,500.39 . $ 24,348.71 ' $ 24,442.94- - $ -- . $ -- $ 61,277.06 11,014.98 Seminars/Training . $ $ 687.39 $ 184.18 $ (503.21) $ 871.57 $ 6,632.66 $ (5,761.09) 181.39 520.61 $ Training/Licensing - Foster Pc_ $ 156.00 $ 91.61 $ 273.00 . $ . $ $ 520.61 Recruitment $ 1,322.87 $ 2,028.00_ $ 847.75. $ {1,180.25)_ $ 4,198.62 $ 4,172.24 $ 26.38 30.28 2,585.92 Travel Expense $ 320.74 $ 1,117.45 $ 1,147.73 . $ . $ $ 11,413.87 $ (8,827.95) Travel - Foster Parents $ $ $ 83.16 $ 83.16 $ 83.16 $ 56.70 $ 26.46 Office Supplies $ 19,406.15 $ 18,817.30 $ 6,180.05 $ (12,637.25) $ 44,403.50 $ 35,125.09 $ 9,278.41 Postage $ 548.34 $ 1,014.78 $ 491.01 $ (523.77) $ 2,054.13 $ 1,159.70 $ 894.43 Telephone $ 1,907.34 $ 3,604.84 $ 1,779.03 $ (1,825.81) $ 7,291.21 $ 6,837.26 $ 453.95 Cellular Phones $ 3,500.62 $ 3,294.21 $ 2,836.61 $ (457.60) $ 9,631.44 $ 10,360.67 $ (729.23) Computer Software/Hardwar_ $ $ $ $ $ $ $ Books & Subscriptions $ 2,422.03 $ 10,289.94 $ 1,296.86 $ (8,993.08) $ 14,008.83 $ 4,155.55 $ 9,853.28

11/2020 Page 14 of 19 Revenue and Expense Detail

Difference YTD SEPT 2020 I YTD SEPT 2019 Jul-20 Aug-20 Sep-20 from Prior Month I Difference from 2020to- 2021 Clothing $ 279.66 $ 80.60 $ (639.11) $ (�19.71) _ $ (278.85) $ 814.61 $ (1,093._46) Food � 16,574.29 , $ 13,595.78 $ 15,015.68 $ 1,419.90 $ 45,185.75 $ 55,647.73 $ (10,461.98) Nurse/Medical Supplies $ 164.31 $ 148.49 $ 248.35 $ 99.86 $ 561.15 $ 956.88 $ (395.73) Recreation $ 73.44 $ 154.50 $ 304.92 $ 150.42 $ 532.86 $ 2,084.14 $ (1,551.28) ILP - Fall Festival $ $ $ 65.23 $ 65.23 $ 65.23 $ 207.83 $ (142.60) ILP - Christmas Party $ $ $ $ $ - $ - $ ILP - Graduation $ $ $ $ $ $ $ ILP - Summer Picnic $ $ $ $ $ $ 120.00 $ (120.00) Client_ Su pplies $ 6,167.11 $ 3,765.55 $ 3}65.35. $ (400.20)_ i_ _ 13,298.01 $ 12,635.17 $ 662.84 ILP - Mentoring $ 22.85 181.15 $ (181.1� $ 204.00 $ 1,�67.67 � (1,263.67) - - . $ - -$ _ _ Client Stipen�s: ILP '. $ _3,770.41 _ $ 6,231.18 $ �6,826.84 - $ 59_?.66__ $ 16,�28.43 $ 15,050.04 $ 1,778.39 Client Room & Board - ILP $ -- - $ -· $ 1,600.00 $ 1,600.00 , i_ 1,600.00 $ 1,00?.50 $ 597.50 $ 30,311.49 ILP - Apart�_en! Expenses -$ 4,281.65-- $ 4,297.16- - $ 34,125.15 29,827.99- . $ 42,703.96- $ 12,392.47- -$ �ent ]"ransportatio� �233J2 _ _ 1,161.66_ - '.!:,?69.39 � $ 2f!!-!3 $ _ __!,764.:97 $ _?,763.69 {4,99�.7� _ $ $ , _j Cli�nt Incentives $ $ $ $ $ $ - �t _ _ . ___ _ � -- ---1 - - -· - - - -- Vehicle Expense . 1,759.95 ' 2,823.67 3,738.66 $ 914.99 $ _ 8,322.28 $ 44,517.56 $ _ {36,195.28) $ $ $ _ �s�rance Eipense - =- $ 3,708.00 · $_ 34,313 .00, $ ll��g.oo�0 (23,253.00) I $ . 49,081.00 $ 40,631.10 $ 8,449.90 1Dee_reciation_ __ $ _1_�9.66_ $_ 2,361.13 ' $ �J46.02 � {15.ll)!J_ 7,076.81 $ 11,472.87 $ _(4,396.061 Bank[Admin Fees_ _ _: $ _ .� _ __. $ _ $ _ $ $ 398.00 $ {398.00) Total 9perating Expenses __ 143,830.39 $ _1�4,054.37 $ 172,152.71 $ (11,90�.66) $ _ 500,037�4?_ $ 532,507.23 $ 1 _ (32,469.76) -- - - � Rent $ 64,906.68 $ 64,906.68 $ 64,906.68 $ "s 194,720.04 $ 166,075.00 $ 28,645.04 Utilities $ 12,193.00 $ 12,867.93 $ 10,492.71 $ (2,375.22) _ $ 35,553.64 $ 35,756.53 $ (202.89)

Building - $ 9,334.63 $ 9,297.62 $ 71,857.84 $ 62,560.22 $ 90,490.09 $ 12,595.03 $ 77,895.06 Total Occupancy Expenses $ 86,434.31 $ 87,072.23 $ 147,257.23 $ 60,185.00 $ 320,763.77 $ 214,426.56 $ 106,337.21

- Total Expenses $ 823,426.18 $ 873,798.54 $ 959,166.47 $ 85,367.93 $ 2,656,391.19 $ 2,417,015.82 $ 239,375.37

Net Revenue $ (159,933.98) $ (238,626.16) $ 23,824.08 $ 262,450.24 $ (374,736.06) $ (18,447.42) $ (356,288.64)

11/2020 Page 15 of 19 Rob Lewis Director of Facility Operations November 2020

As I stated in my last report the Petersen House is complete. All inspections have been completed and passed. We now have a family living in the home and expect children to be placed with them very soon. The CSI team volunteered time and material to finish the basement in this beautiful home. We are now looking into flooring options for the basement.

We now have the license for the new Yeany PRTF in the old Right Start area of building two. We are in the process of hiring staff for this newly renovated facility.

The new Alternative Education classrooms in Erie are finished. We added three new classrooms, offices and meeting spaces. The staff are very excited to start working in their new environment.

We have also installed a new burglar and fire alarm system in the Trinity facility. The entire system was replaced. This was needed due to the age of the system and the changing use of the building. We have also upgraded the camera system at the Leadership facility. These cameras were old and several needed repaired/replaced. It made more sense to replace the system than to repair/replace old cameras on an old system.

The rental property on Chestnut Street in Erie has had its final inspection. This building is now occupied. We have a young person renting it and I am told they are very happy with there new home.

In Elderton the roof has been repaired. Tom Weiers had connections with some of the original contractors that had worked on the building and this made the work much easier. We recently added a new tenant in an upstairs office at this facility. We are also in the final stages of renting the restaurant/bakery to a new tenant. Lastly at the Meadville campus we have broken ground for the new Wise Hall. The contractors have started excavation and have already re-routed the gas and sewer lines that need moved to build the new facility. Everyone is excited to see this begin. We expect this project to be completed in the spring or early summer of 2021.

11/2020 Page 16 of 19 Deana Burge, Director of Human Resources November, 2020 Board Report

• Since September 1, 2020, we have hired 9 new employees and have a few in process to fill current vacancies in the Residential Program, Partial Program, and for the new R. W. Yeany PRTF unit.

• 2021 Open Enrollment for our health insurance through Portico Benefit Services is being th held November 2 - 8 . This year we are offering two plans (Platinum & Gold) to eligible staff. The employee deduction is less for staff that choose the Gold over the Platinum. The other difference is the deductible is higher with the Gold plan. Otherwise, all other coverages are the same. Portico's increase for 2021 was only 3.5%.

• Our sho11-term disability, long-term disability, and life insurance contract we have through CIGNA expires on 12/31/2020. It was a two-year contract. CIGNA has offered, and we have accepted, another two-year contract at the same rates we are currently paying. CIGNA has not increased our rates forseveral years. Portico did give us a group lifeinsurance rate, but it was much higher than CIGNA's rates.

• Due to the current COVID 19 situation, we were not able to have an Employee Appreciation Picnic this summer. In September we picked staffat random and awarded them with prizes that were traditionally given away at the annual picnic. Unfortunately, it appears at this time that we will not be having our usual Christmas festivities. The Leadership Team will work on a plan to still show our appreciation to the staffduring the holiday season.

• We will have the 2021 open enrollment for AFLAC coverage in November. I have not yet been notified of the exact date. Employees that are interested in Accident Insurance and Cancer Assurance can enroll at that time.

th th • We held a flu clinic for our staff on October 14 and 15 . Giant Eagle Pharmacy administered the vaccinations. We had 51 staff participate. All staffthat brought their Giant Eagle Advantage card to the clinic received a $5 grocery shopping trip reward. The Joint Commission encourages a flu vaccination program be in place for organizations such as Bethesda. Staff were also emailed educational material per the recommendation of The Joint Commission regarding the flu and prevention.

• I have been maintaining a spreadsheet tracking staff who are offwork due to COVID related symptoms or possible exposure. To date, Bethesda has not had a stafftest positive for COVID 19.

11/2020 Page 17 of 19 Development Report Submitted by Victoria Soff and Amanda Shields October 2020

Hello from Development!

Since we last met, Development has finished the Virtual Mud run, and by the time we meet in mid October, we will have also completed the Clays for Kids event as well. Numbers for both of those events will be provided in person. We do know that the Clays event increased from 14 to 16 teams this year and we are thrilled that more of the surrounding communities have started participating. A special Thank You to all the board members who were able to either send money or provide a basket for golf, clays and some who even helped with both. We are not able to report 100% board involvement but we get closer and closer each time.

The next item on the list for development will be the ground breaking for the new building, named the William S. Wise Hall. More information on the ground breaking will be available before the meeting.

Then we are off to Christmas. Although everything has been a bit different this year, please know that Christmas at Bethesda is not changing in regards to gifts. We are asking all congregations, businesses, and service groups in the area to help support our youth, who without this Christmas drive, would receive nothing for the holidays. Wish lists will be sent out shortly.

Continued support of our Boards is exactly what the Development Department needs. Thank you for those who support us in our fundraising and friend-raising efforts.

11/2020 Page 18 of 19 Chaplain's Report to the Board 11/20

• Chapel Attendance on Sunday was 6 on 11/1. Attendance is down reflecting our lower census. • Midweek chapel attendance was 13 on 10/27. Our new system for getting kids to chapel seems to be working well on Tuesday. • I did a re-affirmation of baptism on Sunday 11/1 • I have 3 kids requesting baptism and 1 requesting re-affirmation of baptism. • Baptism class meeting following Chapel on Sundays. • The local Ministerium meeting is the first Wednesday of the month. • I'm continuing my involvement with NCAYR (National Chaplains Association for Youth at Risk) via monthly Zoom meetings, that is also the First Wednesday of the month. They have been very helpful in giving me ideas for increasing staff involvement and support of our programs. • I attended the Mid-Eastern District of the NALC convocation on Saturday, October 3i5t with Victoria Soff. We manned the Bethesda display and passed literature and answered questions about Bethesda. • I will be doing Spiritual Life Orientation for all new staff as a way of introducing our Spiritual Life Program and helping them to recognize various forms of spiritual crisis that our youth might be experiencing. • Our Staff Christmas service and luncheon has been cancelled. I will be exploring ways to publish a Christmas message to the staff and residents on social media. • I continue to talk with staff about issues effecting their stress levels and quality of life.

11/2020 Page 19 of 19