BARCALDINE REGIONAL COUNCIL PAGE 1 AGENDA FOR GENERAL MEETING 20 JANUARY 2021
GENERAL MEETING AGENDA
NOTICE OF MEETING Wednesday 17 February 2021 Barcaldine Council Chambers, 71 Ash Street, Barcaldine To be held at 8.30am
Councillors Sean Dillon (Mayor) Dan Arthur Milynda Rogers (Deputy Mayor) Col Hansen Beccy Plumb Tom Gleeson Gary Peoples
Officers Anna Scott (Chief Executive Officer) Brett Walsh (Deputy Chief Executive Officer) Damian Howard (District Manager – Alpha and Jericho) Paula Coulton (District Manager – Aramac and Muttaburra) Jenny Lawrence (District Manager – Barcaldine) Rick Rolfe (Chief Engineer)
In Attendance Jess Lipsett (Minute Secretary)
Deputations Nil
Please find attached the agenda for the General Meeting to be held on Wednesday 17 February 2021, at the Barcaldine Council Chambers, 71 Ash Street, Barcaldine commencing at 8.30am.
Anna Scott Chief Executive Officer BARCALDINE REGIONAL COUNCIL PAGE 2 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
LOCAL GOVERNMENT ACT 2009
Chapter 8, Part 2 of the Local Government Regulation 2012
Division 1A, Requirements for local government meetings generally
Section 254J Closed Meetings (1) A local government may resolve that all or part of a meeting of the local government be closed to the public.
(2) A committee of a local government may resolve that all or part of a meeting of the committee be closed to the public.
(3) However, a local government or a committee of a local government may make a resolution about a local government meeting under sub section (1) or (2) only if its councillors or members consider it necessary to close the meeting to discuss one or more of the following matters – a) the appointment, discipline or dismissal of the chief executive officer; b) industrial matters affecting employees; c) the local government’s budget; d) rating concessions; e) legal advice obtained by the local government or legal proceedings involving the local government including for example, legal proceedings that may be taken by or against the local government; f) Matters that may directly affect the health and safety of an individual or a group of individuals; g) Negotiations relating to a commercial matter involving the local government for which a public discussion would be likely to prejudice the interests of the local government; h) Negotiations relating to the taking of land by the local government under the Acquisition of Land Act 1967; i) A matter the local government is required to keep confidential under a law of, or formal arrangement with the Commonwealth or a State.
(4) However, a local government or a committee of a local government must not resolve that a part of a local government meeting at which a decision mentioned in section 150ER(2), 150ES(3) or 150EU(2) of the Act will be considered, discussed, voted on or made be closed.
(5) A resolution that a local government meeting be closed must- a) State the matter mentioned in subsection (3) that is to be discussed; and b) Include an overview of what is to be discussed while the meeting is closed.
(6) A local government or a committee of a local government must not make a resolution (other than a procedural resolution) in a local government meeting, or a part of a local government meeting that is closed. BARCALDINE REGIONAL COUNCIL PAGE 3 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL
Our Vision - Cohesive communities with exceptional lifestyle, opportunity, facilities and services.
Our Mission - To provide excellence in local government through extraordinary service to our citizens.
Table of Contents Page No.
Opening of Meeting
Prayer
Almighty God,
We acknowledge that we have a responsibility to look after your creation, especially this region we call Barcaldine Regional Council.
We are also conscious that our decisions are going to affect deeply the lives, land and property of the people we have come here to serve.
Remind us to exercise respect for each of our fellow Councillors, staff and for the people of our region.
Help us in this meeting to act wisely, justly and intelligently in all our deliberations.
Thank you Lord for the privilege of both leading and serving and assist us to do these well.
AMEN
Condolences
Apologies
Acknowledgement of Traditional Owners
Declarations of Prescribed Conflict of Interest
Declarations of Declarable Conflicts of Interest
BUSINESS
1. Confirmation of Minutes - General Meeting 20 January 2021
2. Petitions
3. Reports
3.1 Confidential Reports 3.1.1 Notice of Intention to Sell Land for Arrears of Rates 5 3.1.2 Rate Arrears – Barcaldine 7 BARCALDINE REGIONAL COUNCIL PAGE 4 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
3.1.3 Rates Write Off 9 3.1.4 Rate Arrears – Township of Sardine 10
3.2 Mayor 3.2.1 Information Report 14 3.2.2 Beef 2021 Advocacy Event 16
3.3 Deputy Chief Executive Officer 3.3.1 Information Report 20 3.3.2 Councillor Information Correspondence 22 3.3.3 Community Care Services Report 34 3.3.4 Planning and Development Report 43 3.3.5 Workplace Health and Safety Report 52 3.3.6 2021 Project Progress Report 54 3.3.7 Economic Development Report 58 3.3.8 Barcaldine Aged Care Donation 60 3.3.9 Appointment of Internal Auditor 62 3.3.10 Appointment of Audit Committee Member 76 3.3.11 LRCIP Funding Allocations 78
3.4 Finance 3.4.1 Financial Report - January 2021 80
3.5 Chief Engineer 3.5.1 Works Report Period – January 2021 95 3.5.2 Approval of tender exception for Supply of Precoated Aggregate 99 3.5.3 Approval of tender exception for Supply of Bitumen 100 3.5.4 Approval of Tender exception for Sewerage Upgrades 101 3.5.5 Approval of tender exception for Wet Hire of Graders 103
3.6 District Manager – Alpha and Jericho 3.6.1 Information Report 104 3.6.2 Building & Land for Sale by Tender in Alpha 106
3.7 District Manager – Aramac and Muttaburra 3.7.1 Information Report 109 3.7.2 Land for Sale by Tender in Muttaburra 112 3.7.3 Request to purchase land - Aramac 114
3.8 District Manager – Barcaldine 3.8.1 Information Report 118
3.9 Community Engagement Coordinator 3.9.1 Information Report 126 3.9.2 Regional Arts Development Fund Application 142 3.9.3 2021 Australia Day Award recipients 143 3.9.4 Opera Queensland – Are You Lonesome Tonight? 144
4. Close of Meeting BARCALDINE REGIONAL COUNCIL PAGE 5 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.1.1 SUBJECT HEADING: Notice of Intention to Sell Land for Arrears of Rates Author and Title: Shannae Goodwin, District Support Officer – Alpha and Jericho CLASSIFICATION: (if confidential) CONFIDENTIAL - LGR2012 s254D(3) – Council need not make a related report publicly available to the extent it contains information that is confidential to the Council.
Summary: From the District Support Officer – Alpha and Jericho presenting to Council 21 individual parcels of land in the Barcaldine Regional Council area which have rates owing for three years or more and a resolution is now required to either issue a Notice of Intention to Sell the land or a Notice of Intention to Acquire the Land for overdue rates and charges.
Officer's Recommendation:
Background BARCALDINE REGIONAL COUNCIL PAGE 6 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Consultation (internal/external) Alpha District Support Officer District Manager – Alpha and Jericho King and Company
Policy Implications
Budget and Resource Implications
Risk Implications BARCALDINE REGIONAL COUNCIL PAGE 7 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.1.2 SUBJECT HEADING: Rate Arrears – Barcaldine Author and Title: Jenny Lawrence, District Manager - Barcaldine CLASSIFICATION: (if confidential) CONFIDENTIAL - LGR2012 s254D(3) – Council need not make a related report publicly available to the extent it contains information that is confidential to the Council.
Summary: From the District Manager – Barcaldine presenting to Council options for 6 freehold parcels of land in Barcaldine adjacent to Lagoon Creek with long outstanding rates arrears.
Officer's Recommendation:
Background BARCALDINE REGIONAL COUNCIL PAGE 8 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Consultation (internal/external) Rates Officer Deputy Chief Executive Officer King and Company
Policy Implications
Budget and Resource Implications
Risk Implications BARCALDINE REGIONAL COUNCIL PAGE 9 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.1.3 SUBJECT HEADING: Rates Write Off Author and Title: Paula Coulton, District Manager – Aramac and Muttaburra CLASSIFICATION: (if confidential) CONFIDENTIAL - LGR2012 s254D(3) – Council need not make a related report publicly available to the extent it contains information that is confidential to the Council.
Summary: From the District Manager Aramac and Muttaburra recommending the write off of rates due to the sale of the property.
Officer's Recommendation:
Background
Consultation (internal/external) Rates Officer Deputy Chief Executive Officer King and Company
Policy Implications
Budget and Resource Implications
Risk Implications BARCALDINE REGIONAL COUNCIL PAGE 10 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.1.4 SUBJECT HEADING: Rate Arrears – Township of Sardine Author and Title: Paula Coulton, District Manager – Aramac and Muttaburra CLASSIFICATION: (if confidential) CONFIDENTIAL - LGR2012 s254D(3) – Council need not make a related report publicly available to the extent it contains information that is confidential to the Council.
Summary: From the District Manager – Aramac and Muttaburra presenting to Council the options for 16 freehold parcels of land in the abandoned township of Sardine with long outstanding rates arrears.
Officer's Recommendation:
Background BARCALDINE REGIONAL COUNCIL PAGE 11 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Consultation (internal/external) Rates Officer Deputy Chief Executive Officer King and Company
Policy Implications
Budget and Resource Implications
Risk Implications BARCALDINE REGIONAL COUNCIL PAGE 12 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 13 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 14 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.2.1 SUBJECT HEADING: Mayor’s Information Report Author and Title: Cr Sean Dillon, Mayor CLASSIFICATION: (if confidential)
Summary: From the Mayor tabling his information report to Council for February 2021.
Officer's Recommendation: That Council receives the report.
Background TOPIC ACTIVITY Meetings · Met with the General Manager, Rural Economic Development (Rockhampton), the Regional Director, Central (Rockhampton) and Manager Regional Agribusiness Strategy (Longreach). · Attended a meeting with the Acting CEO, Chief Engineer, District Manager - Barcaldine and ACS Engineers Representative to discuss Barcaldine flooding. · Met with the RAPAD Chief Executive Officer for a Policy Meeting. · Attended the Microsoft Teams Meeting for Central West Connect 4 Children. · Attended the Alpha State School Investiture Ceremony. · Attended the Aramac State School Induction, and presented a speech on leadership and what makes a good leader. Australia Day 2021 It was great to see our communities in the Australia Day spirit hosting events and having a blast. I attended each event held in our communities and it was great to see the level of participation from community members. It was also a time to celebrate the community members who tirelessly contribute to the community through different projects, community groups and volunteering, well done to all award recipients in the region. Well done to the hosts in each community, your hard work and volunteering paid off with fantastic community events to celebrate this Australia Day. · Alpha – Saturday 23 January 2021 at the Alpha Race Course hosted by the Alpha Jockey Club. · Aramac – Monday 25 January 2021 at the Aramac Showground Pavilion hosted by the Aramac State School P&C Association. · Muttaburra – Tuesday 26 January 2021 at the Muttaburra Golf Club hosted by the Muttaburra Golf Club. · Barcaldine – Tuesday 26 January 2021 at the Barcaldine Swimming Pool hosted by the Barcaldine Swimming Club. · Jericho did not hold an event this year. BARCALDINE REGIONAL COUNCIL PAGE 15 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
OUTWARDS CORRESPONDENCE
DATE RECIPIENT SUBJECT
05 February 2021 Strategic University Reform Fund Proposal for the Regional Biomanufacturing Industries Pilot 11 February 2021 Distinguished Professor James Dale AO 2021 Australia Day Ambassador thank and Mrs Ged Dale you letter 11 February 2021 Rachel Downie 2021 Australia Day Ambassador thank you letter 11 February 2021 Alpha Jockey Club Thank you letter for hosting the 2021 Australia Day events in Alpha 11 February 2021 Barcaldine Amateur Swimming Club Thank you letter for hosting the 2021 Australia Day events in Barcaldine 11 February 2021 Aramac State School P&C Association Thank you letter for hosting the 2021 Australia Day events in Aramac 11 February 2021 Muttaburra Golf Club Thank you letter for hosting the 2021 Australia Day events in Muttaburra
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1. Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources 1.1.3. Implement long term financial planning to reduce financial risks and ensure financial sustainability
Consultation (internal/external) Nil
Policy Implications Nil
Budget and Resource Implications Nil
Risk Implications Report of activities only BARCALDINE REGIONAL COUNCIL PAGE 16 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.2.2 SUBJECT HEADING: Beef 2021 Advocacy Event Author and Title: Cr Sean Dillon, Mayor CLASSIFICATION: (if confidential)
Summary: From the Mayor submitting a proposal from the Central Highlands Development Corporation regarding the Beef 2021 Advocacy Event.
Officer's Recommendation: That Council commits to supporting the Beef 2021 Advocacy Event initiative and contributes $4,000 as per the proposal for each local government area.
Background The Beef 2021 Advocacy Event will be held in Rockhampton from Sunday 2 to Saturday 8 May 2021 and although international attendees will be missing, it will be a strong destination for local, state and national beef stakeholders wanting to participate in the triennial event.
The Central Highlands Development Corporation and the Central Highlands Regional Council have put forth an invitation for a dinner event on Wednesday 5 May 2021 at Customs House in Rockhampton with key government and industry representatives where they can prosecute the need for investment in those critical supply chains.
They are proposing to include the following seven local government’s areas (LGA) on this basis: · Central Highlands Regional Council - $4,000 · Gladstone Regional Council - $4,000 · Barcaldine Regional Council - $4,000 · Blackall Tambo Regional Council - $4,000 · Banana Shire Council - $4,000 · Isaac Regional Council - $4,000 · Woorabinda Aboriginal Shire Council - $1,000
They anticipate that each local government area will provide information to create appropriate collateral and that nominated economic development officers will co-ordinate speaker/panel for the evening.
Please see below letter received from the Central Highlands Development Corporation and the Central Highlands Regional Council regarding the Beef 2021 Advocacy Event.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1. Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources 1.1.3. Implement long term financial planning to reduce financial risks and ensure financial sustainability
Consultation (internal/external) Central Highlands Development Corporation BARCALDINE REGIONAL COUNCIL PAGE 17 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Central Highlands Regional Council
Policy Implications Nil
Budget and Resource Implications $4,000 contribution Travel and accommodation expenses for Councillors to attend the dinner
Risk Implications Nil BARCALDINE REGIONAL COUNCIL PAGE 18 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 19 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 20 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.1 SUBJECT HEADING: Deputy CEO’s Information Report Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer tabling his information report to Council for February 2021.
Officer's Recommendation: That Council receives the report.
Background CATEGORY ACTIVITY Human Resources Director of Works Recruitment completed - Commences on 1 March 2021 QSU Dispute Arbitration hearing deferred to enable further negotiation with QSU Inductions Days Annual inductions for outside staff held in Barcaldine, Aramac and Alpha Administration Support Guideline for Administration Support to Councillors was provided to all staff and Guidelines Councillors Financial Management Budget Workshop Second workshop for 2022 budget preparations Internal Audit Negotiations for a new Internal Audit contract Asset Management Asset Management Strategic meeting Land Sales Negotiations with purchaser of residential land in Barcaldine Operations Community Care Services auditors returned for a follow up visit to complete Community Care audit report Services Move to new premises in Barcaldine completed Move to new premises in Alpha in progress Medicare Biannual audit of agencies in Jericho and Aramac Corporate Plan Corporate Planning workshop with Leadership Team and Councillors Safety Audit Ongoing preparations for safety audit to be conducted on 15-19 February 2021 Barcaldine Pool Meeting with architects for pool upgrade Waste Management Discussions with Peak Services re waste collection options Participate in Australia Day celebrations at Alpha, Aramac, Muttaburra and Australia Day Barcaldine Barcaldine-Aramac Negotiations with Central West Aboriginal Corporation re indigenous Road employment component for road contract Planning & Development Barcaldine Flood Meeting with flood engineer re meaning of acceptable, tolerable and intolerable BARCALDINE REGIONAL COUNCIL PAGE 21 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
CATEGORY ACTIVITY Mitigation Further meeting on 19 February Meeting with Department of Resources re freeholding of reserve land as identified Land by Council Council Relations Opera Qld Meeting to discuss performance planned for 24 May 2021 Central West Health Meeting to discuss provision of services in Alpha and Jericho Central West Health Meeting to discuss the implementation of the COVID vaccination program within Barcaldine Regional Council Department of Meeting with the Rural Economic Development team re update on local projects Agriculture and Forestry COWS Attend CEOs of the West meeting on 22 January 2021 RAPAD Attend RAPAD Board meeting on 29 January 2021 Discussion on boundary realignments on a regional basis Jangga People Meeting with the traditional owner and representatives of the Jangga People re a cultural heritage agreement for Council works within their claim area
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1 Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources Strategy 1.2 Confident and Stable Leadership 1.2.1. Promote a high standard of corporate responsibility, transparency and accountability in decision making
Consultation (internal/external) As noted above.
Policy Implications Nil
Budget and Resource Implications Nil
Risk Implications Low Risk – receive report only. BARCALDINE REGIONAL COUNCIL PAGE 22 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.2 SUBJECT HEADING: Councillor Information Correspondence Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer tabling a list of significant and relevant correspondence for Councillor Information.
Officer's Recommendation: That Council receives the report.
Background The following correspondence has been received up to 12 February 2021:- 1. James Dale – A huge thank you 2. FutureBus Pty Ltd - Renewable Energy Grant 3. RAPAD and Sunshot Energy - Australian First Renewable Energy Industrial Zone key step forward 4. Jangga People - Native Title update
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.2 Confident and Stable Leadership 1.2.1. Promote a high standard of corporate responsibility, transparency and accountability in decision making Strategy 1.4 Community Representation 1.4.1. Identify and advocate for key issues in each community
Consultation (internal/external) Mayor Councillors
Policy Implications - Nil
Budget and Resource Implications -Nil
Risk Implications - Low BARCALDINE REGIONAL COUNCIL PAGE 23 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
1. James – A huge thank you
2. FutureBus Pty Ltd - Renewable Energy Grant BARCALDINE REGIONAL COUNCIL PAGE 24 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
3. RAPAD and Sunshot Energy - Australian First Renewable Energy Industrial Zone key step forward BARCALDINE REGIONAL COUNCIL PAGE 25 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
5. BARCALDINE REGIONAL COUNCIL PAGE 26 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
4. Jangga People - Native Title update BARCALDINE REGIONAL COUNCIL PAGE 27 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 28 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 29 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 30 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 31 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 32 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 33 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 34 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.3 SUBJECT HEADING: Community Care Services Report Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer reporting on the operations of the Community Care Services.
Officer's Recommendation: That Council receives the report.
Background The monthly report on the Community Care Services programmes and the financial reports prepared by Walsh Accounting is submitted for Council consideration.
The report is attached below.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1. Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources 1.1.2 Implement long term financial planning to reduce financial risks and ensure financial sustainability
Consultation (internal/external) CHSP Coordinator Walsh Accounting
Policy Implications Nil
Budget and Resource Implications Nil
Risk Implications Financial
BARCALDINE REGIONAL COUNCIL PAGE 43 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.4 SUBJECT HEADING: Planning and Development Report Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer tabling the planning and development report for the period ending 11 February 2021.
Officer's Recommendation: That Council receives the report.
Background The planning and development report for the month consists of two elements:
1. A list of town planning, building, water and sewerage applications for the period ending 11 February 2021. 2. A report from Council’s town planners – Reel Planning.
The full details of development applications is available on Council’s website.
Link to Corporate Plan Goal 1: Professional Governance Strategy 1.5. Planning 1.5.1. Make planning decisions that allow for appropriate economic planning
Consultation (internal/external) Reel Planning
Policy Implications - Nil
Budget and Resource Implications Planning fees received Assessment costs
Risk Implications – Low
BARCALDINE REGIONAL COUNCIL PAGE 52 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.5 SUBJECT HEADING: Workplace Health and Safety Report Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer presenting a report on Council’s Workplace Health and Safety for February 2021.
Officer's Recommendation: That Council receives the report.
Background The Workplace Health and Safety Officer has provided a report on the incidents to the end of January 2021.
Link to Corporate Plan Goal 1: Professional Governance Strategy 1.1. Financial Responsibility and Sustainability 1.1.1. Embrace professional business practices and responsible use of Council resources Strategy 1.3. A Valued Workforce 1.3.2. Provide a safe and healthy workplace for all employees
Consultation (internal/external) Workplace Health and Safety Officer Technical Officer
Policy Implications Nil
Budget and Resource Implications Vehicle repair costs Insurance claims Lost time injuries
Risk Implications No major incidents BARCALDINE REGIONAL COUNCIL PAGE 53 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 54 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.6 SUBJECT HEADING: 2021 Project Progress Report Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer reporting on the progress of the capital and special operating projects included in the 2021 budget.
Officer's Recommendation: That Council receives the report.
Background Attached is a report on the progress towards implementation of the 2021 budget projects plus new projects added during the year.
It is recommended that Council receives the report.
Link to Corporate Plan Goal 1: Professional Governance Strategy 1.1. Financial Responsibility and Sustainability 1.1.1. Embrace professional business practices and responsible use of Council resources
Consultation (internal/external) Mayor Councillors Acting Chief Executive Officer Acting Deputy Chief Executive Officer Chief Engineer District Managers
Policy Implications Nil
Budget and Resource Implications As per report
Risk Implications Minimal Barcaldine Regional Council - Capital Projects - 2021 Expended with in the Budget Overspent in regards to budget Overspent but within reasonable budget limitations Budget Cost Job Number Project Description Location Class N R U Responsibility Actual Cost Variance Funding Source 2021 GOAL 1: GOVERNANCE $ 240,000 $ 95,887 $ 144,113 128-2000-0000 Regional Office Disabled access Barcaldine $ 20,000 B U Brett $ 4,895 $ 15,105 LRCIP 128-1000-0000 Aramac Office Disabled access Aramac $ 20,000 B U Paula $ - $ 20,000 LRCIP 128-1005-0000 Community Housing Purchase units Regional $ 200,000 B N Paula $ - $ 200,000 Council Housing Sales Sale of house and land Regional $ - B DM's $ 90,992 -$ 90,992 Property sales GOAL 2: ECONOMY $ 2,716,421 $ 901,980 $ 1,814,441 128-3015-0000 Alpha Community Care New facility Alpha $ 536,921 B N Damian/Chris $ 536,182 $ 739 DCP Ext 128-1105-0000 Muttaburrasaurus Interpretation Internal fitout Muttaburra $ 420,000 B N Paula/Chris $ 164,286 $ 255,714 W4Q/DCP Ext 128-2054-0000 Bullock Dray Shed Barcaldine $ 87,000 B N Jenny $ 14,162 $ 72,838 W4Q 138-2000-0000 Barcy Red Development of Stage 1 Barcaldine $ 100,000 OS N Brett $ 20,010 $ 79,990 W4Q-Covid 128-2045-0000 The Globe - Stage 4 Tourist Lookout Barcaldine $ 1,542,500 B N Jenny $ 153,714 $ 1,388,786 BOR 138-2065-0000 Tree of Knowledge Lighting Upgrade Barcaldine $ 30,000 OS U Jenny $ 13,625 $ 16,375 Premier GOAL 3: INFRASTRUCTURE $ 20,919,299 $ 13,193,356 $ 7,725,943 Rural Roads Rural Roads Rehabilitation As per Asset Management Plan Regional $ 637,799 R U Rick $ - $ 637,799 R2R Rural Roads Rehabilitation Flood damage Regional $ 10,500,000 R R Rick $ 9,416,430 $ 1,083,570 QRA 168-1000-0000 Sculpture Trail Stopping bays Aramac $ 150,000 R N Rick $ - $ 150,000 Tourism TMR Town Streets Town Streets Rehabilitation As per Asset Management Plan Regional $ 550,000 R N Rick $ - $ 550,000 R2R 168-9306-0000 Ash Street - Maple to Beech Rehabilitation Barcaldine $ 150,000 R R Rick $ 198 $ 149,802 R2R 168-9307-0000 Elm Street - Pine to Myall Kerb & Channel Barcaldine $ 600,000 R N Rick $ 603,246 -$ 3,246 R2R Ext Barcaldine Rec Park Enterance Kurrajong Drive Barcaldine $ 200,000 R Rick $ - $ 200,000 R2R 168-1010-0000 Aramac Pool Carpark Reseal Aramac $ 10,000 R U Rick $ - $ 10,000 Council Plant 148-2002-0001 Dingo K94x Trade 2206 Barcaldine $ 90,000 P R Anthony $ 78,485 $ 11,515 Council 148-1002-0001 Multi-Tyred Roller New Aramac $ 190,000 P N Brett $ 186,700 $ 3,300 Council 148-1002-0002 Multi-Tyred Roller New Aramac $ 190,000 P N Brett $ 186,700 $ 3,300 Council 148-1002-0003 Kubota Zero Turn Mower 4108 to Alpha Muttaburra $ 35,000 P R Neville $ 27,107 $ 7,893 Council 148-2002-0002 Toro Zero Turn Mower MX4250 Retain 4202 Barcaldine $ 9,000 P N Anthony $ 7,779 $ 1,221 Council 148-2002-0003 Cox Mower HC1632HON Trade 4208 Barcaldine $ 9,000 P R Anthony $ 7,779 $ 1,221 Council Sale Cox Mower HC1632HON Sell 4209 Barcaldine $ - Anthony $ - Council 148-2002-0005 Toro Zero Turn Mower GM7210 Turbo Trade 4219 Barcaldine $ 35,000 P R Anthony $ 35,772 -$ 772 Council 148-2002-0006 Toro Zero Turn Mower GM7210 Turbo Retain 4220 Barcaldine $ 35,000 P N Anthony $ 35,772 -$ 772 Council 148-1002-0004 Kubota M9540DHC 4WD tractor Trade 4112 Aramac $ 75,000 P R Neville $ 76,901 -$ 1,901 Council 148-1002-0005 Superior Slasher LX7 Trade 4111 Aramac $ 15,000 P R Neville $ 15,553 -$ 553 Council Sale Slasher - Rural Welding Sell 4306 Alpha $ - Adrian $ - $ - Council Sale Superior LX6 Rotary Slasher Sell 4315 Alpha $ - Adrian $ - $ - Council 148-3002-0001 Digga Broom for Skid Steer Trade 4311 Alpha $ 10,000 P R Adrian $ - $ 10,000 Council 148-1002-0006 UD GW400 Tipper Truck Trade 5114 Aramac $ 200,000 P R Brett $ 175,041 $ 24,959 Council 148-1002-0007 Water Tank New Aramac $ 50,000 P N Brett $ 47,322 $ 2,678 Council 148-1002-0008 Isuzu NQR Series Tray Truck (with crane ) Trade 5112 Aramac $ 120,000 P R Neville $ 85,485 $ 34,515 Council 148-2002-0007 Isuzu NPR200 Tipper Truck Trade 5224 Barcaldine $ 65,000 P R Anthony $ 62,331 $ 2,669 Council 148-2002-0008 UD Hooklift Truck Trade 5230 Barcaldine $ 230,000 P R Anthony $ 232,141 -$ 2,141 Council 148-3002-0002 UD GW470 Tipper Truck (5332) Trade 5331 Alpha $ 210,000 P R Adrian $ 232,996 -$ 22,996 Council 148-3002-0003 Prime Mover New Alpha $ 220,000 P N Adrian $ 201,924 $ 18,076 Council 148-3002-0004 Water Cart New Alpha $ 190,000 P N Adrian $ 176,138 $ 13,862 Council 148-3002-0005 Water Tank 10000L Poly New Alpha $ 40,000 P N Adrian $ 33,099 $ 6,901 Council Sale PBL Tandem Horse Flloat Sell 5223 Barcaldine $ - Anthony $ - $ - Council 148-1002-0009 Toyota Hilux Single Cab Ute 4WD Trade 6141 Aramac $ 48,000 P R Neville $ 53,564 -$ 5,564 Council 148-1002-0010 Toyota Hilux Single Cab Ute 4WD Trade 6144 Aramac $ 48,000 P R Neville $ 53,564 -$ 5,564 Council 148-1002-0011 Kubota TRV900MW Worksite Utility Trade 8116 Muttaburra $ 35,000 P R Neville $ 25,397 $ 9,603 Council 148-2002-0009 Toyota Hilux Extra Cab Ute 4WD Trade 6202 Barcaldine $ 48,000 P R Anthony $ 52,198 -$ 4,198 Council 148-2002-0010 Toyota Prado GXL Wagon Manual Trade 6204 Barcaldine $ 65,000 P R Anthony $ 16,055 $ 48,945 Council 148-2002-0011 Toyota 12 Seater Bus Trade 6248 Barcaldine $ 66,000 P R Anthony $ 33,563 $ 32,437 Council 148-2002-0012 Toyota Prado GXL Wagon Trade 6252 Barcaldine $ 65,000 P R Anthony $ 31,468 $ 33,532 Council 148-3002-0006 Toyota Hillux Single Cab Ute 4WD Trade 6325 Alpha $ 48,000 P R Adrian $ 56,625 -$ 8,625 Council 148-3002-0007 Toyota Hilux Single Cab Ute 2WD Trade 6330 Alpha $ 28,000 P R Adrian $ 36,331 -$ 8,331 Council 148-3002-0008 Toyota Kluger Wagon GX (Office) Trade 6333 Alpha $ 35,000 P R Adrian $ 37,840 -$ 2,840 Council 148-1002-0012 Cockerell Spreader New Aramac $ 36,000 P N Neville $ 39,928 -$ 3,928 Council 148-3002-0009 Cockerell Spreader New Alpha $ 36,000 P N Adrian $ 37,852 -$ 1,852 Council 148-2002-0013 Variable Message Boards New Barcaldine $ 48,000 P N Graham $ 47,826 $ 174 Council 148-2002-0014 Emulsion Sprayer on Trailer New Barcaldine $ 47,000 P N Anthony $ 34,630 $ 12,370 Council 148-2002-0015 Motorised Eel Sewerage Write-off old Barcaldine $ 11,000 P R Brett H $ - $ 11,000 Council 148-2002-0016 Pressure Cleaner Sewerage Plant Write-off old Barcaldine $ 7,500 P R Brett H $ - $ 7,500 Council Pathways 168-9310-0000 Gidyea Street Pathways Barcaldine $ 90,000 R N Graham $ 63,444 $ 26,556 TMR/Council 170-9254-0000 Porter Street Pathways Aramac $ 220,000 R N Doug $ 184,255 $ 35,745 TMR/Council 168-9107-0000 Shakespeare Street Pathways Alpha $ 360,000 R N Kevin $ 161,817 $ 198,183 TMR/Council 169-9305-0000 Oak Street Pathways Barcaldine $ 200,000 R N $ 150,858 $ 49,142 W4Q 169-2020-0000 Cedar Street Pathways Barcaldine $ 60,000.00 R N $ 60,000 $ - TMR/Council Airports 158-2010-0000 Barcaldine Airport Reseal runway 14/32 Barcaldine $ 70,000 A R Rick $ 13,179 $ 56,821 Council Depot 128-1015-0000 Workshop Extension Shade cover Aramac $ 50,000 B U Doug $ - $ 50,000 Council 128-2025-0000 Workshop Shade extension Barcaldine $ 17,000 B U Graham $ 6,320 $ 10,680 Council 128-3000-0000 Workshop Building extension Alpha $ 70,000 B U Kevin $ 32,979 $ 37,021 Council 138-1000-0000 Oil Separator Environmental protection Aramac $ 40,000 OS N Rick $ 35,630 $ 4,370 Council 138-3000-0000 Washdown Bay Environmental protection Alpha $ 130,000 OS N Kevin $ 2,354 $ 127,646 Council Water 138-2020-0000 Solar Installations Water pumps Regional $ 130,000 OS N Jenny $ - $ 130,000 DCP Ext 178-3000-0000 Water Treatment Plant Reservoirs and safety access Alpha $ 125,000 W U Rick $ - $ 125,000 Council 178-3500-0000 Water Treatment Plant Reservoirs and safety access Jericho $ 175,000 W U Rick $ - $ 175,000 Council 178-6000-0000 SCADA and Telemetry System Implement new system Regional $ 800,000 W U Rick $ - $ 800,000 Loan Sewerage
Sewerage Treatment Plant - Stage 1 Waste water treatment system Barcaldine $ 910,000 S U Rick $ 506 $ 909,494 W4Q-Covid $600,000 188-2000-0000
Sewerage Treatment Plant - Stage 2 Trickling Filter Barcaldine $ 1,085,000 S R Rick $ 273 $ 1,084,727 LGGSP $622,000 188-2005-0000 188-2010-0000 Sewerage Treatment Plant Waste water reuse - Stage 1 Barcaldine $ 500,000 S N Rick $ - $ 500,000 LRCIP 188-6000-0000 SCADA and Telemetry System Implement new system Regional $ 400,000 S U Rick $ - $ 400,000 Loan Barcaldine Regional Council - Capital Projects - 2021 Expended with in the Budget Overspent in regards to budget Overspent but within reasonable budget limitations Budget Cost Job Number Project Description Location Class N R U Responsibility Actual Cost Variance Funding Source 2021 GOAL 5: ENVIRONMENT $ 795,000 $ 707,507 Disaster Management 138-2025-0000 Flood Mitigation Barcaldine North Barcaldine $ 350,000 OS N Rick $ 2,578 $ 347,422 Council Waste Management 138-1020-0000 Aramac Waste Landfill Improvements Aramac $ 50,000 OS U Doug $ - $ 50,000 Council 138-2015-0000 Barcaldine Waste Landfill New waste landfill Barcaldine $ 300,000 OS N Rick $ 5,149 $ 294,851 W4Q-Covid $300,000 Animal Management 138-2035-0000 Barcaldine Town Fence Cemetery and Rest Area Barcaldine $ 25,000 OS N Jenny $ - $ 25,000 LRCIP 138-1500-0000 Muttaburra Town Fence Animal fencing Muttaburra $ 70,000 OS N Paula $ 79,766 -$ 9,766 LRCIP GOAL 5: COMMUNITIES $ 3,681,875 $ 878,564 $ 2,733,311 Swimming Pools 138-1010-0000 Aramac Pool Disability access Aramac $ 10,000 OS N Paula $ 8,939 $ 1,061 W4Q-Covid 138-2040-0000 Barcaldine Pool Disability access Barcaldine $ 31,666 OS N Jenny $ - $ 31,666 W4Q-Covid Sport and Recreation 138-2085-0000 Water Recreation Park Construction of water park Barcaldine $ 2,000,000 OS N Brett $ 380,910 $ 1,619,090 LRCIP Water Recreation Park Jetty Barcaldine $ 70,000 Leanna $ - DCP Ext 138-2090-0000 Water Recreation Park - Amenities New amenities building Barcaldine $ 600,000 OS N Jenny $ 417,045 $ 182,955 BOR
138-2045-0000 Barcaldine Racecourse Replace photo finish box Barcaldine $ 70,000 OS U Jenny $ - $ 70,000 Contributions 128-2010-0000 Barcaldine Campdraft Building addition Barcaldine $ 8,000 B U Jenny $ - $ 8,000 LRCIP Showgrounds 138-1135-0000 Aramac Showground New amenities building Aramac $ 492,329 B U Paula/Chris $ 8,845 $ 483,484 Works 4 Qld 148-2000-0000 Barcaldine Showground Upgrade PA system Barcaldine $ 16,000 PE U Jenny $ - $ 16,000 LRCIP 138-2050-0000 Barcaldine Showground Watering system Barcaldine $ 30,000 OS N Jenny $ 23,459 $ 6,541 LRCIP 128-2020-0000 Barcaldine Showground Disabled toilet Barcaldine $ 65,000 B U Jenny $ 31,768 $ 33,233 W4Q-Covid 128-3030-0000 Barcaldine Showground Rugby League extension Barcaldine $ 70,000 B U Jenny $ - $ 70,000 Contributions 138-2055-0000 Barcaldine Showground Upgrade arena fence Barcaldine $ 50,000 OS U Jenny $ - $ 50,000 Contributions 138-2060-0000 Barcaldine Showground Cricket Practice Nets Barcaldine $ 28,880 OS N Jenny $ - $ 28,880 Contributions $ - Community LED signs Message Boards Regional $ 100,000 Angela $ - $ 100,000 DCP Ext Museums 128-1010-0000 Aramac Tramway Museum New shed Aramac $ 40,000 B N Paula $ 7,598 $ 32,402 DCP Ext
TOTALS $ 28,352,595 $ 15,069,787 $ 13,125,315 Barcaldine Regional Council - Special Operating Costs - 2021 Special Job Number Project Description Location Operating Responsibility Actual Cost Funding Source Budget GOAL 1: GOVERNANCE Administration 1170-1000-0002 Aramac Office Internal upgrades Aramac $ 10,000 Paula $ 6,400 1170-2010-0000 Barcaldine Office Internal upgrades Barcaldine $ 15,000 Jenny $ 4,515 1170-6010-0000 Executive Office Internal upgrades Regional $ 10,000 Brett $ - Community Identity 1160-6010-0000 Community Communications Video Promos and Equipment Regional $ 15,000 Angela $ - GOAL 2: ECONOMY Economic Development 2145-6000-0001 Economic Development Board Establish board Regional $ 10,000 $ - 2145-6000-0002 Education Bursaries For local students Regional $ 20,000 Brett $ 2,000 Contributions 2145-6000-0003 Business Consultant Support for local businesses Regional $ 25,000 $ 74,008 2145-2010-0000 Clean Growth Choices Stage 2 Regional $ 60,000 $ 41,251 USQ 2145-6000-0005 Economic Development Future opportunities Regional $ 180,000 $ 31,399 Tourism 2355-6000-0011 Sculpture Trail Safety upgrade of sculptures Aramac $ 20,000 Rick $ - 2355-6000-0003 Regional Tourism Brochures Printing Regional $ 25,000 Angela $ - 1940-2001-0002 Signage Signs for trails Regional $ 25,000 Angela $ - 2355-6000-0006 Tourism Promotion Attraction Videos Regional $ 30,000 Angela $ 42,797 Agriculture 4351-7010-0000 -Pest Weeds Good Neighbour Program Pest and Weeds Management Regional $ 90,000 Damian $ 55,616 Feral Pest & Weeds 4351-7020-0000-Pest Animals Good Neighbour Program $ 90,000 $ 47,685 GOAL 3: INFRASTRUCTURE Rural Roads 3265-6000-0000 Bridge Inspections Safety assessment Regional $ 50,000 Rick $ - Airports 3340-6000-0000 Asset Management Plan Regional $ 20,000 Rick $ - Depots 3420-2005-0000 Barcaldine Depot Minor upgrades Barcaldine $ 15,000 Graham $ 9,461 3420-1005-0000 Aramac Depot Minor upgrades Aramac $ 6,000 Doug $ - 3420-1505-0000 Muttaburra Depot Minor upgrades Muttaburra $ 3,000 Doug $ - 3420-3005-0000 Alpha Depot Minor upgrades Alpha $ 10,000 Kevin $ 8,874 Water 6215-6010-0000 Reservoir Cleaning Scouring of reservoirs Regional $ 100,000 Rick $ - 6215-4015-0000 Bores Repairs to old bores Alpha/Jericho $ 20,000 Rick $ - 6215-6015-0000 Asset Management Plan Develop new plan Regional $ 50,000 Rick $ 7,419 Sewerage 6615-1015-0000 Aramac Sewerage Treatment Plant Assessment report Aramac $ 31,000 Rick $ - 6615-2015-0000 Muttaburra Sewerage Treatment Plant Assessment report Muttaburra $ 31,000 Rick $ - 6615-6000-0000 Sewer Asset Management Plan Develop new plan Regional $ 50,000 Rick $ 63,107 GOAL 5: ENVIRONMENT Disaster Management 4125-3015-0000 Barcaldine SES Shed improvements Barcaldine $ 11,000 Jenny $ 5,289 Animal Management 4350-1010-0001 Aramac Town Fence Repairs Aramac $ 10,000 Paula $ 6,310 LRCIP GOAL 5: COMMUNITIES Libraries 5425-2005-0000 Barcaldine Library Internal upgrades Barcaldine $ 5,000 Jenny $ 579 5425-1005-0000 Muttaburra Library Internal upgrades Muttaburra $ 5,000 Paula $ 3,805 Museums & Galleies 5470-1000-0002 Aramac Museum Repairs to oldest carriage Aramac $ 20,000 Paula $ 10,481 LRCIP 5470-2005-0000 Globe Gallery Displays Barcaldine $ 5,000 Jenny $ - Parks Gardens Open Spaces 5325-1000-0003 Aramac Park Lighting Aramac $ 10,000 Paula $ - LRCIP 5325-1500-0005 Muttaburra Park Lighting Muttaburra $ 6,500 Paula $ - LRCIP 5325-1000-0000 Tree Planting Plants and watering systems Regional $ 40,000 DM's $ 16,178 LRCIP Swimming Pools 5570-1505-0000 Muttaburra Pool Special maintenance Muttaburra $ 30,000 Paula $ - LRCIP Showgrounds 5660-2000-0005 Barcaldine Showground Painting of grandstand seats Barcaldine $ 20,000 Jenny $ 15,990 LRCIP Community Halls 5535-1005-0000 Aramac Hall External upgrades Aramac $ 20,000 Paula $ 0 LRCIP Cemeteries 4450-3005-0000 Barcaldine Cemetery Upgrades Barcaldine $ 10,000 Jenny $ 11,396 LRCIP 4450-2005-0000 Muttaburra Cemetery Upgrades Muttaburra $ 10,000 Paula $ 10,786 LRCIP 4450-1005-0000 Aramac Cemetery Upgrades Aramac $ 10,000 Paula $ 2,742 LRCIP 4450-4005-0000 Alpha Cemetery Upgrades Alpha $ 10,000 Damian $ - LRCIP 4450-5005-0000 Jericho Cemetery Upgrades Jericho $ 10,000 Damian $ - LRCIP $ 1,243,500 BARCALDINE REGIONAL COUNCIL PAGE 58 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.7 SUBJECT HEADING: Economic Development Report Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer tabling the monthly economic development report.
Officer's Recommendation: That Council receives the report.
Background The monthly progress report on the economic development projects that Council is pursuing is attached below.
Link to Corporate Plan Goal 2. Our Local Economy Strategy 2.5. Business Investment 2.5.1. Actively seek new business, investment, population and employment opportunities for our Region
Consultation (internal/external) Deputy Chief Executive Officer RAPAD Senior Regional Development Manager
Policy Implications Nil
Budget and Resource Implications As per each proposal budget.
Risk Implications Potential new Council investment required BARCALDINE REGIONAL COUNCIL PAGE 59 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 60 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.8 SUBJECT HEADING: Barcaldine Aged Care Donation Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer tabling a request from Barcaldine Aged Care for in- kind assistance with the construction of a carpark at its aged care facility.
Officer's Recommendation: That Council provides in-kind support to Barcaldine Aged Care Inc. to the value of $10,000 for the sealing of the carpark at 71 Beech Street Barcaldine.
Background Barcaldine Aged Care has approached Council to provide inkind assistance with the bitumen sealing of the carpark at 71 Beech Street. Barcaldine Aged Care would provide all materials but requires supervision and the use of Council plant for the sealing job.
On behalf of Barcaldine Aged Care Incorporated we are requesting in-kind assistance from Barcaldine Regional Council in the form of supervision and machinery to help with the laying of bitumen for the carpark at the Aged Care Facility at 71 Beech St, Barcaldine. All materials will be provided by Barcaldine Aged Care and the areas for bitumen will be prepared in advance by Barcaldine Aged Care.
Your assistance will be greatly appreciated.
Garry Bettiens
It is recommended that Council supports the project given the significant investment that it provides to the community and economy.
Link to Corporate Plan Goal 2. Our Local Economy Strategy 2.5. Business Investment 2.5.1. Actively seek new business, investment, population and employment opportunities for our Region Goal 5. Vibrant Communities Strategy 5.3. Health and Wellbeing 5.3.3. Provide housing for those in the community less able to provide for themselves
Consultation (internal/external) Mayor Deputy Chief Executive Officer Barcaldine Aged Care Inc.
Policy Implications Nil BARCALDINE REGIONAL COUNCIL PAGE 61 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Budget and Resource Implications In-kind donation to the value of up to $10,000.
Risk Implications Medium risk that costs may be more than estimated. BARCALDINE REGIONAL COUNCIL PAGE 62 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.9 SUBJECT HEADING: Appointment of Internal Auditor Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer recommending the appointment of a new internal auditor for the next three years.
Officer's Recommendation: That Council appoints Arabon Audit and Assurance Pty Ltd as Council’s internal auditor for three years ending 30 June 2023 and that Council writes to Peter O’Regan thanking him for his services for the past three years.
Background The current three year contract for the provision of internal audit services with Peter O’Regan has expired.
Section 105 of the Local Government Act 2009 requires Council to establish an efficient and effective internal audit function.
Section 207 of the Local Government Regulation 2012 requires Council, each year, to: a. Prepare an internal audit plan b. Carry out an internal audit c. Prepare a progress report for the internal audit d. Assess compliance with the internal audit plan.
These reports are presented to the audit committee.
As this is a specialised service, it is difficult to find suitable independent candidates to fill this position. Brendan Macrae from Arabon Audit and Assurance Pty Ltd is highly credentialed, having previously worked for the Qld Audit Office for 33 years.
It is recommended that Council appoints Arabon as its internal auditor so that the first audit can be completed prior to 30 June 2021 to meet our statutory requirements.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1 Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources
Consultation (internal/external) Deputy Chief Executive Officer Brendan Macrae BARCALDINE REGIONAL COUNCIL PAGE 63 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Policy Implications Nil
Budget and Resource Implications Nil
Risk Implications Appointment will assist to reduce Council’s financial risks
BARCALDINE REGIONAL COUNCIL PAGE 76 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.10 SUBJECT HEADING: Appointment of Audit Committee Member Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer recommending the appointment of a new member to Council’s Audit Committee.
Officer's Recommendation: That Council appoints Greg Evans as a member of Council’s Audit Committee.
Background Section 105 of the Local Government Act 2009 requires Council to establish an audit Committee.
Section 210 of the Local Government Regulation 2012 requires the committee to consist of at least 3 and no more than 6 members and include no more than 2 Councillors and at least 1 member with significant experience and skills in financial matters.
The Chief Executive Officer cannot be a member of the audit committee.
The current committee members are: Councillor Plumb (Chair) Councillor Rogers Deputy Chief Executive Officer - Brett Walsh
It is recommended that Greg Evans CPA be appointed as a person with significant skills in financial matters. Greg has recently contracted to Council as Acting Deputy CEO and has a good knowledge of Council’s operations.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1 Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources
Consultation (internal/external) Councillor Plumb Councillor Rogers Chief Executive Officer Deputy Chief Executive Officer
Policy Implications Nil BARCALDINE REGIONAL COUNCIL PAGE 77 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Budget and Resource Implications Nil
Risk Implications Appointment will assist to reduce Council’s financial risks BARCALDINE REGIONAL COUNCIL PAGE 78 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.3.11 SUBJECT HEADING: LRCIP Funding Allocations Author and Title: Brett Walsh, Deputy Chief Executive Officer CLASSIFICATION: (if confidential)
Summary: From the Deputy Chief Executive Officer recommending the allocation of Local Roads and Community Infrastructure Program Phase 2 funding to community projects.
Officer's Recommendation: That Council allocates of Local Roads and Community Infrastructure Program Phase 2 funding to the following community projects: 1. Acacia Street Bore Upgrade 2. Barcaldine Showground Sound System 3. Barcaldine Recreation Park Deck 4. Oak Street Footpath 5. Aramac Showground Upgrade
Background The Australian Government has announced a second round of Local Roads and Community infrastructure Program funding to be spent prior to 31 December 2021. The aim of the program is to stimulate additional infrastructure construction activity in local communities.
Barcaldine Regional Council’s allocation is
It is recommended that the projects as listed be funded based the budget workshop discussions with Councillors.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1 Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources
Goal 5. Vibrant Communities Strategy 5.4. Community Spaces 5.4.2. Provide leisure spaces for the use and enjoyment of visitors and residents
Consultation (internal/external) Mayor and Councillors Chief Executive Officer Deputy Chief Executive Officer District Managers
Policy Implications Nil BARCALDINE REGIONAL COUNCIL PAGE 79 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Budget and Resource Implications Grant funding = $936,002 Estimated expenditure = $936,002
Risk Implications Potential risk of over expenditure Potential risk that projects are not completed by the deadline BARCALDINE REGIONAL COUNCIL PAGE 80 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.4.1 SUBJECT HEADING: Financial Report – February 2021 Author and Title: Sarmad Habib, Finance Officer CLASSIFICATION: (if confidential)
Summary: The financial report for the period ending 12 February 2021 is presented to Council.
Officer's Recommendation: That Council receives the report.
Background Section 204 of the Local Government Regulation 2012 requires a local government to prepare a financial report and present the financial report at each monthly meeting of the local government.
The financial report must state the progress that has been made in relation to the local government’s budget for the period of the financial year up to a day as near as practicable to the end of the month before the meeting is held.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1. Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources
Consultation (internal/external) Acting Chief Executive Officer Acting Deputy Chief Executive Officer Chief Engineer Finance Officer District Managers
Policy Implications Nil
Budget and Resource Implications As per statements
Risk Implications As per the attachment BARCALDINE REGIONAL COUNCIL PAGE 81 AGENDA FOR GENERAL MEETING 20 JANUARY 2021
Financial Report to a Meeting of Barcaldine Regional Council
Held on 17th February 2021
Cash Position as at 31st Janruary 2021
Cash at Bank Jan-21 Dec-20 Operating Accounts- BOQ $ 310,761 $ 866,364 QTC Investments Acc 1. Flood Damage $ 8,536,334 $ 6,191,179 2. General $ 6,177,258 $ 7,672,413 Short Term Investments Trust Account $ 310,971 $ 310,621 Trust Investment Acc $ - $ - $ 15,335,323.13 $15,040,576.75
Cash Balances 25000000
20000000
15000000
18-19 10000000 19-20
20-21 5000000
0
Debtors & Creditors Summary Debtor Aging Summary Amount Owing Current 3,058 30 days 22,251 60 days 33,937 90 days 55,270 Total Owing 114,517
Creditor Creditor Payments Payments Jan Dec Nov 2018-19 2018-19 $3,910,288 $2,039,910 $1,437,679 2019-20 2019-20 $3,189,659 $3,515,384 $5,835,041 2020-21 2020-21 $244,071 $3,306,943 $1,057,776 BARCALDINE REGIONAL COUNCIL PAGE 82 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Monthly Debtor Invoices $'s 3500000
3000000
2500000
2000000
1500000
1000000
500000
0 Jul Aug S ep Oct Nov Dec Jan Feb Mar Apr May Jun
18-19 19-20 20-21
BARCALDINE REGIONAL COUNCIL 2018-19 2019-20 Monthly Creditor Payments 7000000 2020-21
6000000
5000000
4000000 $ 3000000
2000000
1000000
0 Nov Dec Jan Month
Montly Cashflow Estimate : January 2021
Receipts Expenditure
Rates & Fees & Charges $ 2,649,224 Payroll $ 884,431
Other Revenue $ 9,202.07 Other Payments $ 2,417,463
Grants/ Subsidies $ 37,406.31 Loan Payments $ -
Total $ 2,695,832 Total $ 3,301,894 BARCALDINE REGIONAL COUNCIL PAGE 83 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Capital Works Summary : 1 July 2020 to 30 June 2021
Budget YTD Actual % of Budget Building and other Structures $ 6,041,266 $ 5,893,295 98% Plant & Equipment $ 2,383,500 $ 1,125,870 47% Road Infrastructure $ 14,292,799 $ 8,916,291 62% Water Infrastructure $ 1,100,000 $ 345,324 31% Sewerage Infrastructure $ 1,800,000 $ - 0% Airport $ 70,000 $ 12,855 18%
Mantaince Works Expenditure : 1 July 2020 to 30 June 2021
Expended YTD Budget Actual % of Budget Mantaince Expenditure 1. Rural Roads Maintenance $ 2,200,000 $ 815,585 37%
2. Town Street Maintenance $ 600,000 $ 494,064 82% 3. Plant Op - Maintenance $ 2,659,000 $ 1,421,735 53%
TMR Works : Construction Contracts
Expended YTD Contracts Budget Actual % of Budget
Barcy-Aramc Road $ 165,576.90 $ 60,294 36% Clermont Alpha Road $ 598,695.04 $ 523,777 87%
Capricon Highway $ 2,837,893.91 $ 1,101.07 0%
Flood Damage Grants Expanded Received Value Paymnet 2018-19 $20,907,396.10 $ 9,397,603.91 2019-20 $20,700,014.79 $ 6,210,004.43
$ 15,607,608.34
Spent As of 11th Feb 2021 $ 7,071,274.39
Balance in Advance $ 8,536,333.95 BARCALDINE REGIONAL COUNCIL PAGE 84 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Rates Arrears Summary
Total Arrears Outstanding Balance $ $377558.31511,662
Rates Outstanding Breakdown Total No. of Assesment Current $ 213,571 150 1 Year $ 147,889 103 2 Year $ 77,645 55 3 Year $ 37,776 34 4 Year $ 14,072 20 5 Year $ 10,087 18 5+ Year $ 10,622 17 In advance $ 156,373 Financial Performance
Council Performance
Month on Month Year to Date Full Year
Revised Original Nov Dec Jan Actual Budget Variance Budget Budget $'000 $'000 $'000 Operating Revenue $'000 $'000 $'000 $'000 $'000 (4) (1) (0) Rates, Levies and Charges 3,298 3,633 (335) Recurrent6,642 revenue6,642 36 51 47 Fees and Charges 407 406 1 Recurrent704 revenue 704 26 33 32 Rental Income 222 219 3 Recurrent361 revenue 361 13 9 9 Interest Received 78 149 (71) Recurrent410 revenue 410 15 44 1,727 Recoverable Works Income 3,506 4,927 (1,422) Recurrent13,268 revenue13,268 1,059 271 215 Grants, Subsidies, Contributions and Donations 3,705 4,784 (1,078) Recurrent11,035 revenue11,035 5 3 3 Other Revenue 13 30 (16) Recurrent94 revenue 94
1,149 410 2,032 Total Operating Revenue 11,229 14,148 (2,919) 32,513 32,513
Operating Expenses 939 1,318 774 Employee Benefits 6,834 6,969 (135) Recurrent12,529 expenses12,596 1,159 1,607 1,248 Materials and Services 8,432 8,254 178 Recurrent16,433 expenses16,366 - 26 - Finance Costs 53 60 (7) Recurrent103 expenses103 661 - - Depreciation 3,798 4,877 (1,079) Recurrent8,361 expenses8,361
2,759 2,951 2,022 Total Operating Expenses 19,117 20,160 (1,042) 37,425 37,425
(1,609) (2,541) 10 Operating Profit/(Loss) (7,888) (6,012) (1,877) (4,912) (4,912)
Capital Revenue and Expenses 609 315 37 Capital Revenue 11,375 5,117 6,258 11,673 11,673 - - - Capital Expenses - - - - -
609 315 37 Net Capital Income/(Loss) 11,375 5,117 6,258 11,673 11,673
(1,000) (2,226) 47 Net Result 3,487 (895) 4,382 6,761 6,761 Statement of Cash Flow
Year to Date Full Year
Revised Original YTD cash flows Actual Budget Variance Budget Budget Cash flows from operating activities $'000 $'000 $'000 $'000 $'000 Receipts from customers 12,786 14,012 (1,227) 32,103 32,103 Payments to suppliers and employees (17,736) (15,231) (2,505) (28,962) (28,962) Interest paid (53) (60) 7 (103) (103) Interest received 78 149 (71) 410 410
Net cash inflow (outflow) from operating activities (4,925) (1,129) (3,797) 3,449 3,449
Cash flows from investing activities Payments for property, plant and equipment (9,182) (12,112) 2,929 (24,902) (25,224) Proceeds from sale of property, plant and equipment 221 - 221 200 522 Grants, subsidies, contributions and donations 11,375 5,117 6,258 11,673 11,673
Net cash inflow (outflow) from investing activities 2,414 (6,995) 9,409 (13,029) (13,029)
Cash flows from financing activities Proceeds from borrowings - 1,167 (1,167) 2,000 2,000 Repayment of borrowings (145) (171) 26 (292) (292)
Net cash inflow (outflow) from financing activities (145) 996 (1,141) 1,708 1,708 Net increase (decrease) in cash held (2,656) (7,128) 4,472 (7,872) (7,872)
Cash at beginning of reporting period 17,679 17,679 - 17,679 17,679 Net increase (decrease) in cash held 15,023 10,551 4,472 9,807 9,807 Annual Movement Full Year
Revised Original Jun Jan Variance Budget Budget 2020 2021 Cur r ent Assets $'000 $'000 $'000 $'000 $'000 Cash 17,679 15,026 (2,653) 9,587 9,587 Receivables 2,169 1,840 (329) 3,490 3,490 Other 511 588 77 511 511 20,359 17,453 (2,905) 13,588 13,588 Non-Cur r ent Assets Property, plant & equipment 304,772 295,378 (9,394) 290,837 315,739 Other 17,183 16,121 (1,062) 31,840 6,938 321,955 311,499 (10,457) 322,677 322,677 Total Assets 342,314 328,952 (13,362) 336,265 336,265
Cur r ent Liabilities Trade and other payables 3,672 9,141 5,469 11,474 11,474 Borrowings 5 148 143 306 306 Provisions 1,592 1,678 86 1,648 1,648 Other - - - - - 5,269 10,967 5,698 13,428 13,428
Non-Cur r ent Liabilities Borrowings 2,206 1,918 (288) 3,612 3,612 Provisions 1,453 1,485 31 1,485 1,485 3,659 3,403 (257) 5,096 5,096 Total Liabilities 8,928 14,370 5,442 18,524 18,524
Net Community Assets 333,386 314,582 (18,803) 317,741 317,741
Community Equity Capital - - - - - Retained surplus/(deficit) 177,348 172,673 (4,675) 176,055 176,055 Asset revaluation surplus 156,038 141,909 (14,128) 141,909 141,909 Total Community Equity 333,386 314,582 (18,803) 317,964 317,964 Barcaldine Regional Council
Year to Date Budget Review
Overall Budget Review
Revenue Expenditure Actual Budget Actual Budget
GOVERNANCE $ 4,073,271 77% $ 5,291,259 $ 3,464,210 101% $ 3,439,493 ECONOMY $ 394,660 82% $ 482,800 $ 1,415,001 94% $ 1,498,957 INFRASTRUCTURE $ 4,591,428 74% $ 6,226,361 $ 9,963,560 94% $ 10,592,335 ENVIRONMENT $ 353,193 75% $ 470,911 $ 455,204 105% $ 433,797 COMMUNITY $ 1,830,059 108% $ 1,686,932 $ 3,928,281 93% $ 4,203,965 Capital Grants $ 11,374,922 222% $ 5,116,573 $ - 0% $ -
TOTAL $ 22,617,533 117% $ 19,274,836 $ 19,226,256 95% $20,168,547
Overall Revenue
CAPITAL GRANTS
COMMUNITY
ENVIRONMENT
INFRASTRUCTURE
ECONOMY
GOVERNANCE
0 2000000 4000000 6000000 8000000 10000000 12000000
Budget Actual
Infrastructure Variance is because we have not claimed the funds for Roads.
Overall Expenditure
COMMUNITY
ENVIRONMENT
INFRASTRUCTURE
ECONOMY
GOVERNANCE
0 2000 4000 6000 8000 10000 12000 Thousands
Budget Actual Goverance
Revenue Expenditure Actual Budget Actual Budget
Governance $ - 0% $ - $ 1,052,306 93% $ 1,133,210 Administration $ 99,474 85% $ 116,677 $ 1,614,379 102% $ 1,578,156 Corporate and Community$ Planning- 0% $ - $ - 0% $ 1,251 Council Housing $ 132,739 99% $ 133,882 $ 131,865 84% $ 157,552 Finance $ 3,818,618 76% $ 4,998,721 $ 150,590 84% $ 178,952 Employee Oncosts $ 21,536 53% $ 40,562 $ 409,388 178% $ 230,474 Community Identity $ 904 64% $ 1,415 $ 11,028 52% $ 21,067 Depreciation $ - $ - $ 94,653 68% $ 138,831
Total $ 4,073,271 77% $ 5,291,257 $ 3,464,210 101% $ 3,439,493
Goverance Revenue E I R T N P A I E O C D I I T N M N Y Y E U O T T C D M I L E O P S E C T Y M N S E O O N A E N C I F I S N L U G U I C O N O C H E I P T G N D N M R Y A A N N U O T I O L R A C C P N M O I R N T M O S I D I T A N A E E N N F V L O A E O I A O C N R S G R P S 0 1000 2000 3000 4000 5000 6000 Thousands
Budget Actual
Grants Subsidies have a variance because of the timing of Grant received - Half yearly grants are major reason
Governance Expenditure
DEPRECIATION
COMMUNITY IDENTITY
EMPLOYEE ONCOSTS
FINANCE
COUNCIL HOUSING
CORPORATE AND COMMUNITY PLANNING
ADMINISTRATION
PROFESSIONAL GOVERNANCE
0 500 1000 1500 2000 Thousands Budget Actual
Economy
Revenue Expenditure Actual Budget Actual Budget
Commercial Property $ 31,251 107% $ 29,214 $ 44,626 86% $ 51,983 Economic Development$ 30,000 112% $ 26,668 $ 157,444 92% $ 170,255 Commercial Services $ 98,375 97% $ 101,694 $ 272,762 104% $ 261,676 Tourism $ 27,720 75% $ 36,859 $ 172,133 85% $ 203,076 Regional Events $ 38,125 55% $ 69,821 $ 91,822 73% $ 125,199 Camping Areas $ 60,183 93% $ 65,049 $ 25,798 58% $ 44,460 Agriculture $ 81,988 67% $ 123,154 $ 457,793 96% $ 478,716 Town Planning $ 14,438 79% $ 18,191 $ 66,012 256% $ 25,768 Building Services $ 12,580 104% $ 12,150 $ 53,770 262% $ 20,548 Capital Grants $ 1,012,273 77% $ 1,322,727 $ - 0% $ - Depreciation $ - $ - $ 72,841 62% $ 117,278
Total $ 1,406,932 78% $ 1,805,527 $ 1,415,001 94% $ 1,498,959
Revenue Economy
CAPITAL GRANTS
BUILDING SERVICES
TOWN PLANNING
AGRICULTURE
CAMPING AREAS
REGIONAL EVENTS
TOURISM
COMMERCIAL SERVICES
ECONOMIC DEVELOPMENT
COMMERCIAL PROPERTY
0 200 400 600 800 1,000 1,200 1,400 Thousands
Budget Actual
Economy Revenue: had a downturn as of the situation with covid . Events have started to kick off again
Ecoomy Expenditure
DEPRECIATION
CAPITAL GRANTS
BUILDING SERVICES
TOWN PLANNING
AGRICULTURE
CAMPING AREAS
REGIONAL EVENTS
TOURISM
COMMERCIAL SERVICES
ECONOMIC DEVELOPMENT
COMMERCIAL PROPERTY
0 100 200 300 400 500 600 Thousands
Budget Actual
Infrastructure
Revenue Expenditure Actual Budget Actual Budget
Coordination and Control$ - 0% $ - $ 160,092 72% $ 223,709 Town Streets $ - 0% $ - $ 489,924 131% $ 375,110 Rural Roads $ - 0% $ 50,000 $ 1,396,068 94% $ 1,489,193 Airports $ 28,777 86% $ 33,342 $ 151,350 93% $ 162,723 Depots $ - 0% $ - $ 164,231 110% $ 149,655 Stores & Purchasing $ - 0% $ - $ 98,427 95% $ 103,078 Contract Works Unit $ 3,351,845 70% $ 4,763,202 $ 5,879,952 101% $ 5,846,222 Fleet Operations Unit $ 3,965,783 92% $ 4,317,985 $ 1,957,421 85% $ 2,303,854 Water Supply Unit $ 661,786 103% $ 641,768 $ 607,374 82% $ 739,051 Sewerage Services Unit$ 430,195 65% $ 663,419 $ 557,554 101% $ 552,746 Capital Grants $ 9,911,817 355% $ 2,795,792 $ - 0% $ - Depreciation $ - 0% $ - $ 2,348,125 81% $ 2,890,349
Total $ 18,350,202 138% $ 13,265,508 $ 13,810,518 93% $14,835,690
Infrastructure Revenue
CAPITAL GRANTS
SEWERAGE SERVICES UNIT
WATER SUPPLY UNIT
FLEET OPERATIONS UNIT
CONTRACT WORKS UNIT
STORES & PURCHASING
DEPOTS
AIRPORTS
RURAL ROADS
TOWN STREETS
COORDINATION AND CONTROL
0 2 4 6 8 10 12 Millions Budget Actual
Infrastructure Variance in Revenue is because of the Grants from W4Q and Drought Comm. Works Flood Damage Rec not claimed for the past year.
Infrastructure Expenditure
DEPRECIATION
CAPITAL GRANTS
SEWERAGE SERVICES…
WATER SUPPLY UNIT
FLEET OPERATIONS…
CONTRACT WORKS …
STORES & PURCHASING
DEPOTS
AIRPORTS
RURAL ROADS
TOWN STREETS
COORDINATION AND…
0 1000 2000 3000 4000 5000 6000 7000 Thousands Budget Actual
Environment Revenue Expenditure Actual Budget Actual Budget
Environmental Health $ 1,124 393% $ 286 $ - 0% $ 23,664 Emergency Services $ 59,591 98% $ 60,865 $ 117,419 119% $ 98,834 Local Laws $ - 0% $ 168 $ 27,340 65% $ 41,885 Urban Animal Management$ 20,051 109% $ 18,441 $ 24,824 341% $ 7,284 Environmental Protection$ - 0% $ - $ 33,827 95% $ 35,794 Heritage Protection $ - 0% $ - $ - 0% $ 1,668 Waste Management Unit $ 272,428 70% $ 391,151 $ 246,545 114% $ 216,933 Capital Grants $ 150,000 47% $ 316,364 $ - 0% $ - Depreciation $ - 0% $ - $ 5,250 68% $ 7,735
Total $ 503,193 64% $ 787,275 $ 455,204 105% $ 433,797
Environment Revenue
DEPRECIATION
CAPITAL GRANTS
WASTE MANAGEMENT UNIT
HERITAGE PROTECTION
ENVIRONMENTAL PROTECTION
URBAN ANIMAL MANAGEMENT
LOCAL LAWS
EMERGENCY SERVICES
ENVIRONMENTAL HEALTH
0 50 100 150 200 250 300 350 400 450 Thousands
Budget Actual
Waste Management Unit : Arrears in rate , levies and charges. Capital Grants not received due to timing of the funding received.
Environment Expenditure
DEPRECIATION
CAPITAL GRANTS
WASTE MANAGEMENT UNIT
HERITAGE PROTECTION
ENVIRONMENTAL PROTECTION
URBAN ANIMAL MANAGEMENT
LOCAL LAWS
EMERGENCY SERVICES
ENVIRONMENTAL HEALTH
0 50 100 150 200 250 300 Thousands
Budget Actual
Community
Revenue Expenditure Actual Budget Actual Budget
Aged Persons Units $ 32,648 93% $ 35,084 $ 34,986 118% $ 29,618 Community Housing $ 24,909 120% $ 20,746 $ 14,863 70% $ 21,145 Childcare Facilities $ - 0% $ - $ 958 46% $ 2,076 Care Services $ 905,655 114% $ 792,221 $ 638,301 92% $ 694,565 NDIS - Care Services $ 689,423 98% $ 705,096 $ 684,933 111% $ 614,933 Parks and Gardens $ - 0% $ - $ 850,551 92% $ 924,711 Libraries $ 7,980 271% $ 2,940 $ 182,974 103% $ 178,296 Museums and Galleries $ - 0% $ - $ 43,151 83% $ 52,038 Community Halls $ 855 51% $ 1,669 $ 61,245 66% $ 92,355 Swimming Pools $ 12,354 950% $ 1,300 $ 361,799 121% $ 299,786 Sport and Recreation Facilities$ 5,159 116% $ 4,462 $ 312,809 85% $ 370,111 Television and Radio $ - 0% $ - $ 6,620 57% $ 11,634 Cultural Activities $ 31,462 228% $ 13,799 $ 12,110 54% $ 22,551 Community Support $ 20,753 100% $ 20,753 $ 111,321 93% $ 119,193 Cemeteries and Memorials$ 37,310 92% $ 40,443 $ 111,556 98% $ 114,025 Town Commons $ 61,549 127% $ 48,420 $ 41,504 86% $ 48,516 Capital Grants $ 300,833 44% $ 681,690 $ - 0% $ - Depreciation $ - $ - $ 458,599 75% $ 608,412 Total $ 2,130,892 90% $ 2,368,623 $ 3,928,281 93% $ 4,203,965
Community Revenue DEPRECIATION CAPITAL GRANTS TOWN COMMONS CEMETERIES AND MEMORIALS COMMUNITY SUPPORT CULTURAL ACTIVITIES TELEVISION AND RADIO SPORT AND RECREATION FACILITIES SWIMMING POOLS COMMUNITY HALLS MUSEUMS AND GALLERIES LIBRARIES PARKS AND GARDENS NDIS - CARE SERVICES CARE SERVICES CHILDCARE FACILITIES COMMUNITY HOUSING AGED PERSONS UNITS
0 100 200 300 400 500 600 700 800 900 1000 Budget Actual Thousands
Community Expenditure DEPRECIATION CAPITAL GRANTS TOWN COMMONS CEMETERIES AND MEMORIALS COMMUNITY SUPPORT CULTURAL ACTIVITIES TELEVISION AND RADIO SPORT AND RECREATION FACILITIES SWIMMING POOLS COMMUNITY HALLS MUSEUMS AND GALLERIES LIBRARIES PARKS AND GARDENS NDIS - CARE SERVICES CARE SERVICES CHILDCARE FACILITIES COMMUNITY HOUSING AGED PERSONS UNITS 0 100 200 300 400 500 600 700 800 900 1000 Budget Actual Thousands BARCALDINE REGIONAL COUNCIL PAGE 95 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.5.1 SUBJECT HEADING: Works Report Period – February 2021 Author and Title: Rick Rolfe, Chief Engineer CLASSIFICATION: (if confidential)
Summary: From the Chief Engineer presenting the status of the scope of works assigned to Infrastructure Services.
Officer's Recommendation: That Council receives the report.
Background ENGINEERING SERVICES Continuing Professional Development
· Queensland Water Fundamentals webinar · NHVR Local Road Managers webinar
Business arising not detailed below from last Council Meeting
Nil
Project Delivery
Project Performance · TMR Barcaldine – Aramac – Gravel cartage delayed due to rain. Due to finish end of February. Construction of sidetracks on both projects underway. · TMR Clermont – Alpha – First 1.5km section sealed prior to Christmas closedown · TMR Clermont – Alpha Missing Link – underway · TMR Capricorn Highway – Pricing of works underway · 2029 Flood Damage – underway · 2020 Flood Damage – underway · 2021 Flood Damage – DRFA activation approved
Construction Program
Program Impacts 1. Refer to the ‘Head of Works’ Program.
Program Facts/Assumptions o Priority o Department of Transport and Main Roads; o Other externally funded works; o Council Works.
GOAL 2: ECONOMY
Nil BARCALDINE REGIONAL COUNCIL PAGE 96 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
GOAL 3: INFRASTRUCTURE
1. TMR Barcaldine – Aramac project – Construction underway by both Barcaldine and Aramac crews. Gravel supply delayed due to rain, scheduled for completion end of February. 2. TMR Clermont – Alpha project – First 1.5km section sealed. 3. TMR Clermont – Alpha Missing Link project – Construction underway. 4. TMR Capricorn Highway project – Pricing underway. At this stage, construction of this project will follow the Clermont – Alpha project. Early works are likely to be gravel supply and drainage. 5. Rural roads rehabilitation – Craven Road initial works being scoped. 6. 2019 Flood Damage – Works underway by Aramac crew, Alpha crew and contractors. $7.8m of works completed out of $23.6m and 497km repaired out of 1,167km of road length damaged. 7. 2020 Flood Damage – Works scheduled for Aramac crew and contractors. $0.4m of works completed out of $17.8m and 3km repaired out of 1,175km of road length damaged. 8. 2021 Flood Damage – DRFA Activation approved on 07 January 2021. Scoping of works underway. 9. Sculpture Trail stopping bays – Delayed to next financial year. 10. Reseal Program – Scoping underway. 11. Linemarking Program – Contract awarded. 12. Ash Street rehabilitation (Maple to Beech) – Design underway. 13. Elm Street (Pine to Myall) – Complete. 14. Barcaldine airport cross strip reseal – Possibility of deferral until next year. Funding application under RAUP submitted. 15. Water treatment plant safety access (RAPADWSA project) – Proceeding to tender. 16. SCADA and telemetry system (RAPADWSA project) – Scoping underway. 17. Barcaldine sewerage treatment plant upgrade – Design nearing completion. Refer separate officer’s report for procurement. 18. Oak Street footpath (IGA, Chemist, AWHC) – Construction at IGA underway. 19. Water treatment plant upgrades Alpha & Jericho – Works progressing.
GOAL 4: ENVIRONMENT
1 Flood mitigation (Barcaldine North) – Scoping underway. 2 Barcaldine waste transfer station – Procurement of individual components underway.
GOAL 5: COMMUNITIES
Nil
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1. Financial Responsibility and Sustainability 1.1.5 Manage assets responsibly through appropriate maintenance and replacement strategies
Consultation (internal/external) Internal Chief Executive Officer Deputy Chief Executive Officer Engineers BARCALDINE REGIONAL COUNCIL PAGE 97 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Senior Works Supervisors (SWS)
External GBA Consulting Engineers Department of Transport and Main Roads Simmonds and Bristow The Water and Carbon Group Department of Environment and Science
Policy Implications Nil
Budget and Resource Implications TMR stimulus projects will have an impact on resources and budget.
Risk Implications · Significant risk of forecasted wet weather delaying the works program · Risk of additional stimulus funding on an already full works program ID Task Name Start Finish Cost 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3 Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 1 Department of Transport and Main Roads $0.00
2 Clermont - Alpha Road (Federal Stimulus) Mon 2/11/20 Wed 30/06/21 $2,700,000.00 Alpha 3 Clermont - Alpha Road (Missing Link) Mon 8/02/21 Wed 31/03/21 $900,000.00 Alpha 4 Capricorn Highway (Belyando East and West) Mon 1/02/21 Fri 31/12/21 $8,500,000.00 Alpha 5 Barcaldine - Aramac Road (Rehabilitation 1) Mon 31/08/20 Fri 30/04/21 $5,200,000.00 Barcaldine 6 Barcaldine - Aramac Road (Rehabilitation 2) Mon 1/02/21 Fri 30/07/21 $2,800,000.00 Aramac 7 Barcaldine - Aramac Road (Widening) Mon 2/08/21 Fri 10/12/21 $1,200,000.00 Barcaldine 8 Cedar Street Footpath Mon 28/09/20 Mon 8/02/21 $60,000.00 Barcaldine 9 Cycleways (Alpha, Aramac, Barcaldine) Mon 29/06/20 Fri 25/06/21 $420,000.00 All 10 Road Maintenance Performance Contract $3,073,207.00 11 Schedule 1 - OSCR Mon 29/06/20 Fri 25/06/21 $1,885,000.00 All 12 Schedule 2 - National Highway Mon 29/06/20 Fri 25/06/21 $41,000.00 Barcaldine 13 Schedule 3 - Declared Plants Mon 29/06/20 Fri 25/06/21 $20,000.00 All 14 Schedule 4 - Clermont - Alpha Resheeting Mon 29/06/20 Fri 18/12/20 $410,456.00 Alpha 15 Schedule 5 - Bulk Sign Replacement Mon 29/06/20 Fri 25/06/21 $107,307.00 All 16 Schedule 6 - Upgrade Site Boards at Intersections Mon 29/06/20 Fri 25/06/21 $10,444.00 All 17 Schedule 7 - Incident Management - Call Out Thu 1/07/21 Wed 29/06/22 $200,000.00 Aramac Activities 18 Schedule 8 - Gregory Park Bus Stopping Bay Mon 29/06/20 Fri 25/06/21 $30,000.00 All 19 Schedule 9 - Resheeting Alpha - Tambo Road (443) $400,000.00 20 Schedule 10 - Reseal Prep Works $401,600.00 21 Schedule 11 - Alice River Bridge Traffic Management $50,450.00
22 Schedule 12 - DRFA Emergent Works Event 21E $0.00 23 Schedule 13 - Ineligible flood damage $63,881.00 24 Queensland Reconstruction Authority $0.00 25 Flood Damage, March 2019 Mon 4/11/19 Fri 1/07/22 $25,000,000.00 All 26 Flood Damage, January 2020 Mon 2/11/20 Fri 30/06/23 $15,000,000.00 27 Flood Damage, January 2021 Thu 7/01/21 Fri 30/06/23 $10,000,000.00 28 Road 2 Recovery $0.00 29 Reseal Program Fri 26/03/21 Fri 30/04/21 $1,200,000.00 Contractor 30 Town Streets Rehabilitation Mon 1/02/21 Wed 30/06/21 $55,000.00 31 Ash Street (Maple to Beech) Mon 29/03/21 Fri 25/06/21 $150,000.00 32 Elm Street (Pine to Myall) Mon 28/09/20 Fri 25/12/20 $600,000.00 Barcaldine 33 Oak Street Footpath Mon 30/03/20 Wed 31/03/21 $125,000.00 Barcaldine 34 Council $0.00 35 New Landfill Mon 29/06/20 Fri 25/06/21 $300,000.00 Barcaldine 36 Barcaldine Airport Cross Strip Reseal Mon 1/02/21 Fri 30/04/21 $70,000.00 Barcaldine 37 Alpha Reservoir Safety Access Mon 29/03/21 Fri 25/06/21 $125,000.00 Contractor 38 Jericho Reservoir Safety Access Mon 29/03/21 Fri 25/06/21 $175,000.00 Contractor 39 SCADA and Telemetry System Mon 30/03/20 Fri 31/12/21 $1,200,000.00 Contractor 40 Barcaldine Sewerage Treatment Plant Upgrade Mon 3/02/20 Fri 31/12/21 $1,400,000.00 Contractor 41 Flood Mitigation Barcaldine North Mon 29/03/21 Fri 25/06/21 $350,000.00 Contractor 42 Water Recreation Park Mon 29/06/20 Fri 25/06/21 $600,000.00 Barcaldine,Contractor
Task Project Summary Manual Task Start-only Deadline Project: Feb 21 Program Split Inactive Task Duration-only Finish-only Progress Date: Thu 11/02/21 Milestone Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary Inactive Summary Manual Summary External Milestone
Page 1 BARCALDINE REGIONAL COUNCIL PAGE 99 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.5.2 SUBJECT HEADING: Approval of tender exception for Supply of Precoated Aggregate Author and Title: Rick Rolfe, Chief Engineer CLASSIFICATION: (if confidential)
Summary: From the Chief Engineer submitting a tender exception for Michael Horman Transport for the supply and delivery of precoated aggregate for the TMR Barcaldine – Aramac Road project.
Officer's Recommendation: That Council receives the report and approves the tender exception to engage Michael Horman Transport for the supply and delivery of precoated aggregate for the TMR Barcaldine – Aramac Road project for the sum of GST exclusive.
Background Through the Federal Government safety stimulus funding, the Department of Transport and Main Roads (TMR) received funding for the upgrading of a section of the Barcaldine – Aramac Road which they have contracted to Council. This project is required to be completed by 30 June 2021 which does not allow sufficient time for tenders to be advertised as per the Procurement Policy. Council Officers used Vendor Panel to obtain quotes for the supply and delivery of the precoated aggregate by sending the quote to the prequalified suppliers list. One quote was received from Michael Horman Transport.
Link to Corporate Plan Goal 3. Quality Infrastructure Strategy 3.1. Roads and Streets 3.1.2. Construct and maintain Queensland Government roads on a contract basis.
Consultation (internal/external) Deputy Chief Executive Officer Engineers Senior Works Supervisor
Policy Implications Compliance with Procurement Policy
Budget and Resource Implications Additional works from TMR which were unbudgeted. Works have necessitated a rearrangement of Council resources.
Risk Implications Low Risk – known contractor
BARCALDINE REGIONAL COUNCIL PAGE 100 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.5.3 SUBJECT HEADING: Approval of tender exception for Supply of Bitumen Author and Title: Rick Rolfe, Chief Engineer CLASSIFICATION: (if confidential)
Summary: From the Chief Engineer submitting a tender exception for the supply, cart, heat and spray of prime and seal for the Department of Transport and Main Roads Barcaldine–Aramac Road project.
Officer's Recommendation: That Council receives the report and approves the tender exception to engage Road Surfaces Group for the supply, cart, heat and spray of prime and seal for the Department of Transport and Main Roads Barcaldine–Aramac Road project for the sum of GST exclusive.
Background Through the Federal Government safety stimulus funding, the Department of Transport and Main Roads (TMR) received funding for the upgrading of a section of the Barcaldine–Aramac Road which it has contracted to Council. This project is required to be completed by 30 June 2021 which does not allow sufficient time for tenders to be advertised as per the Procurement Policy. Council Officers used Vendor Panel to obtain quotes for the supply, cart, heat and spray of prime and seal by sending the quote to the prequalified suppliers list. Three quotes were received with the most advantageous quote being from Road Surfaces Group.
Link to Corporate Plan Goal 3. Quality Infrastructure Strategy 3.1. Roads and Streets 3.1.2. Construct and maintain Queensland Government roads on a contract basis .
Consultation (internal/external) Deputy Chief Executive Officer GBA Consulting Engineers
Policy Implications Compliance with Procurement Policy
Budget and Resource Implications Additional works from TMR which were not budgeted. Works have necessitated a rearrangement of Council resources.
Risk Implications Low Risk – known contractor
BARCALDINE REGIONAL COUNCIL PAGE 101 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.5.4 SUBJECT HEADING: Approval of Tender exception for Sewerage Upgrades Author and Title: Rick Rolfe, Chief Engineer CLASSIFICATION: (if confidential)
Summary: From the Chief Engineer submitting a tender exception to engage The Water and Carbon Group to upgrade the Barcaldine Sewerage Treatment Plant and associated works.
Officer's Recommendation: That Council receives the report and approves the tender exception to engage The Water and Carbon Group under a LocalBuy arrangement to upgrade the Barcaldine Sewerage Treatment Plant and associated works.
Background Council has received correspondence from the Department of Environment and Science (DES) on numerous occasions over the years regarding the discharge from the Barcaldine, Aramac and Muttaburra sewerage treatment plants (STP’s) not meeting the requirements of our environmental licence. DES have issued Council with an Environmental Evaluation Notice (EEN) and instructed Council to comply with the conditions of the EEN. Council engaged The Water and Carbon Group (WCG) to investigate the performance of the STP’s and provide options to ensure conformity which also included options to upgrade the facilities. Based on the options developed for the Barcaldine STP, Council were able to secure funding for the upgrade of the facility which includes a water reuse scheme.
I recommend that Council engages WCG using a delivery model to maximise local content for the works and to deliver the project within the targeted, tight timeframe of 30 June 2021. The delivery model will be a contracted cost plus arrangement giving Council full transparency. During the design phase, WCG will pre-qualify local trades and suppliers and run a localised and transparent competitive tender process ensuring value for money and maximum local content for the delivery of the works. The tight timeframe for delivery, WCG’s familiarity with the project and the existing relations with DES gives Council confidence in the cost-effective delivery within the timeframe whilst maximising local content through a transparent, pre-approved contract.
Link to Corporate Plan Goal 2. Our Local Economy Strategy 2.4. Employment 2.4.1. Continuously seek sources of funding to sustain growth, retain resources and provide Council employment in the Region Goal 3. Quality Infrastructure Strategy 3.4. Sewerage 3.4.1. Maintain and upgrade existing sewerage schemes in Barcaldine, Aramac and Muttaburra to an appropriate standard.
Consultation (internal/external) Deputy Chief Executive Officer BARCALDINE REGIONAL COUNCIL PAGE 102 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
GBA Consulting Engineers Water and Carbon Group
Policy Implications Compliance with Procurement Policy
Budget and Resource Implications As per budget and Council resources
Risk Implications Mitigates risk to Council by contracting packages of work and utilising a company with expertise in this field BARCALDINE REGIONAL COUNCIL PAGE 103 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.5.5 SUBJECT HEADING: Approval of tender exception for Wet Hire of Graders Author and Title: Rick Rolfe, Chief Engineer CLASSIFICATION: (if confidential)
Summary: From the Chief Engineer submitting a tender exception for the wet hire of two graders for the duration of the Department of Transport and Main Roads Barcaldine–Aramac Road project.
Officer's Recommendation: That Council receives the report and approves the tender exception to engage Purcell Civil and Construction for the wet hire of two graders for the Department of Transport and Main Roads Barcaldine–Aramac Road project for the sum of GST exclusive.
Background Through the Federal Government safety stimulus funding, the Department of Transport and Main Roads (TMR) received funding for the upgrading of a section of the Barcaldine–Aramac Road which it has contracted to Council. This project is required to be completed by 30 June 2021 which does not allow sufficient time for tenders to be advertised as per the Procurement Policy. Council Officers used Vendor Panel to obtain quotes for the wet hire of two graders by sending the quote to the approved contractors list. Two quotes were received with only one supplier being able to provide the required two graders. The most advantageous quote for Council is from Purcell Civil and Construction.
Link to Corporate Plan Goal 3. Quality Infrastructure Strategy 3.1. Roads and Streets 3.1.2. Construct and maintain Queensland Government roads on a contract basis.
Consultation (internal/external) Deputy Chief Executive Officer GBA Consulting Engineers Senior Works Supervisor
Policy Implications Compliance with Procurement Policy
Budget and Resource Implications Additional works from TMR which were not budgeted. Works have necessitated a rearrangement of Council resources.
Risk Implications New contractor to the region
BARCALDINE REGIONAL COUNCIL PAGE 104 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.6.1 SUBJECT HEADING: Information Report Author and Title: Damian Howard, District Manager – Alpha and Jericho CLASSIFICATION: (if confidential)
Summary: From the District Manager – Alpha and Jericho submitting to Council the Information Report for February 2021.
Officer's Recommendation: That Council receives the report.
Background
CATEGORY ACTIVITY Public Relations Management Council Representation · District Managers and Senior Work Supervisors Weekly Meetings · Attended the Council General Meeting on Wednesday 20 January 2021 in Barcaldine. · Meeting with Next ATM, they have sent a security plan regarding installation in Alpha and then also a Next ATM in Jericho. · Meeting with Local Steering committee in relation to the installation of the 6 Hole Frisbee Golf in Settlers Park as part of the Rural Aid Ten Towns Project. · Attended the Local Buy presentation via teams meeting Tuesday 2 February 2021. · Attended Budget Workshop Meeting in Barcaldine on 10 February 2021. Human Resources Management Staff Management Continue to conduct monthly Staff Meetings. Organisation and Operations Management RLO Activity Report as follows : · Scratch and dipping of cattle. · RMPC spraying of weeds on Cap Hwy and Clermont Road. · Spraying of Alpha and Jericho townships · Urban dog control notices handed out. · Training Traffic Management · Removal of cattle on highways. Parks and Garden Staff Both Teams are working very hard and keeping both towns to a high standard Alpha and Jericho especially with the mowing after getting some wonderful rain over the period. Keep up the good work. Managing Council Relationships Australia Day Attended the Beat the Blues Australia Day at the Alpha Jockey Club.
Link to Corporate Plan Goal 1. Professional Governance BARCALDINE REGIONAL COUNCIL PAGE 105 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Strategy 1.1 Financial Responsibility and Sustainability 1.1.2 Manage assets responsibly through appropriate maintenance and replacement strategies Strategy 1.4 Community Representation 1.4.3. Continue to develop effective mechanisms for timely communications between Council and its communities and for residents to communicate effectively with Council
Consultation (internal/external) Nil
Policy Implications Nil
Budget and Resource Implications 2020-2021 Budget - To keep works with budget
Risk Implications Receive report only. BARCALDINE REGIONAL COUNCIL PAGE 106 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.6.2 SUBJECT HEADING: Building & Land for Sale by Tender in Alpha Author and Title: Damian Howard, District Manager – Alpha and Jericho CLASSIFICATION: (if confidential)
Summary: From the District Manager Alpha and Jericho presenting tenders received for the sale of the property at 3 Dryden Street, Alpha.
Officer's Recommendation: That council accepts the tender from for the sale of the land and buildings at 3 Dryden Street, Alpha for $35,000 excluding GST.
Background Council offered the house at 3 Dryden Street, Alpha for sale by tender. This property is currently unoccupied and is an opportunity for a new ratepayer and residents in Alpha.
Council received three tenders as attached.
It is recommended that Council accepts the highest tender.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1 Financial Responsibility and Sustainability 1.12 Manage assets responsibly through appropriate maintenance and replacement strategies
Consultation (internal/external) District Manager – Alpha and Jericho
Policy Implications Nil
Budget and Resource Implications Proceeds of sale $35,000
Risk Implications Nil BARCALDINE REGIONAL COUNCIL PAGE 107 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 108 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 109 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.7.1 SUBJECT HEADING: Information Report Author and Title: Paula Coulton, District Manager – Aramac and Muttaburra CLASSIFICATION: (if confidential)
Summary: From the District Manager – Aramac and Muttaburra submitting to Council the Information Report for February 2021.
Officer's Recommendation: That Council receives the report.
Background CATEGORY ACTIVITY Public Relations Management Australia Day Attended Australia Day - Aramac Attended Australia Day - Muttaburra Congratulations to all recipients of the Australia Day Awards. Barrels 4 a Cause Attended fundraising event for Epilepsy. Land for Sale Frank Street, Muttaburra closed 29 January 2021. One offer received. Clean up Australia Day 7 March 2021 - Aramac Showgrounds 7 March 2021 - Jubilee Park, Muttaburra Human Resources Management Labourers and Plant Positions called for Aramac - Labourers and Plant operator (Roller). Closes 21
Operator February. Rural Lands Officer Position called. Closes 14 February 2021 Apprentice Plumber Position called. Closes 14 February 2021 Pool Attendant Pool attendant commenced in Muttaburra. We are now able to provide opening hours 7 days a week. Performance Reviews All staff to be completed by April 2021. Financial Management Community Donations Nil Debtors · January monthly statements have been sent · Outstanding debts (60 days) letters sent Budget Projects 20/21 · Aramac Town Fence (eastern boundary) - materials have arrived · Special Operating Aramac Museum (painting oldest carriage) - commenced · Aramac Park (lighting) - quotes received · Muttaburra Park (lighting) - quotes received · Muttaburra Pool (external works) - commenced - delayed due to extensive work required · Aramac Hall (external repairs) - vendor panel awarded · Muttaburra Cemetery (fencing) - materials have been ordered BARCALDINE REGIONAL COUNCIL PAGE 110 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
CATEGORY ACTIVITY · Aramac Cemetery (crosses, plaques, lawn cemetery) - plaques ready for installation · Tree Planting - new projects to commence April 2021 20/21 Capital Projects Aramac Office (disabled access) - planning Budget Projects 19/20 · Community Housing purchases - currently being valued · MIC (internal fitout) - Installation date - 15.3.2021 · Aramac Showgrounds Amenities - delays from contractors · Freedom Parks - waiting on Wi-Fi. · SES Vehicle Aramac - new date to be decided for collection Organisation and Operations Management Meetings · Attend weekly Management meetings · Conducted Aramac Office staff meeting · Attended Corporate Planning Workshop · Attended Council meeting · Attended Budget Planning workshop · Attended first day back Tool Box with outdoor staff · Attended Induction Day Housing Current Vacancies – · Aramac Houses - Nil · 4 Pensioner units (I double and 3 single) · Muttaburra - Nil Rural Lands Officer Position currently vacant. Town Parks and Towns are looking great. All the new trees and scrubs are growing very well
Gardens thanks to some well received rain. Training A number of staff have attended training this month including their Induction day, First Aid, CPR, Fire Warden and Chief Fire Warden, Stop and Go and Traffic management. Managing Council Relationships Environmental Health Liaised with Council's EHO and Reel Planning regarding two potential new Officer and Reel businesses for Aramac and one new business for Muttaburra. Planning Outback Futures Outback Futures visited Aramac and Muttaburra and attended both Australia Day Ceremonies. They will be visiting each town in February and to present at the Tool box talk for employees. Alpha Learn to Swim Hosted the Royal Life Saving FRRR program in Muttaburra on 6 February 2021 and in Aramac on 7 February 2021. Rockhampton City Liaising with Rockhampton City Council with regards to a suitable day for pick-up
Council of Aramac's new SES vehicle.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.2 Confident and Stable Leadership 1.2.3. Create a positive future-focused culture that demonstrates and supports Council's values
Goal 2. Our Local Economy Strategy 2.4. Employment BARCALDINE REGIONAL COUNCIL PAGE 111 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
2.2.5. Support signature events and promote the identity of the Region Strategy 2.1. Agriculture 2.1.2. Continue weed and pest eradication programs Goal 5. Vibrant Communities Strategy 5.6.Community Support 5.6.1. Encourage and support not-for-profit and charitable organisations working in the Region
Consultation (internal/external) Acting Chief Executive Officer Deputy Chief Executive Officer Human Resources Manager
Policy Implications Nil
Budget and Resource Implications Nil
Risk Implications Financial Operational BARCALDINE REGIONAL COUNCIL PAGE 112 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.7.2 SUBJECT HEADING: Land for Sale by Tender in Muttaburra Author and Title: Paula Coulton, District Manager – Aramac and Muttaburra CLASSIFICATION: (if confidential)
Summary: From the District Manager – Aramac and Muttaburra presenting the tenders received for the sale of land at Lot 108 CM162 Frank Street, Muttaburra.
Officer's Recommendation: That Council accepts the offer of $3,000 from for the sale of L108 CM162, Frank Street, Muttaburra.
Background Lot 108 CM162 Frank Street, Muttaburra has been offered by Council for sale by Tender. One offer was received from for $3,000. BARCALDINE REGIONAL COUNCIL PAGE 113 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1 Financial Responsibility and Sustainability 1.1.2 Manage assets responsibly through appropriate maintenance and replacement strategies
Consultation (internal/external) Deputy Chief Executive Officer
Policy Implications Nil
Budget and Resource Implications Sale of land proceeds - $3000
Risk Implications Minimal risk BARCALDINE REGIONAL COUNCIL PAGE 114 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.7.3 SUBJECT HEADING: Request to purchase land - Aramac Author and Title: Paula Coulton, District Manager – Aramac and Muttaburra CLASSIFICATION: (if confidential)
Summary: From the District Manager – Aramac and Muttaburra presenting a request received from local residents wishing to purchase a portion of parcel L10 A18415, Aramac.
Officer's Recommendation: That Council does not agree to the sale of land.
Background L10 A18415, McWhannell Street, Aramac is a “Reserve for local government – museum, cultural and arts purposes”. It currently houses the Cultural Association building, provides road access to the Tramway museum and displays museum artifacts on the vacant land.
have approached Council to acquire the front section of the land so they are able to erect a large shed. The Cultural Association has used the building for many years until the club became defunct and merged with the Tramway committee in 2016.
The building received storm damage in 2018 and has since become dilapidated. Costs to repair the roof and flooring of the building were sought and it was advised the repair bill would be in excess of $150,000. Council could not see the benefit in such an exorbitant cost so the building remains unusable.
If Council was to sell a portion of the land it would firstly need to demolish the building, freehold the land then subdivide before the sale could proceed.
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1 Financial Responsibility and Sustainability 1.1.2 Manage assets responsibly through appropriate maintenance and replacement strategies
Goal 5. Vibrant Communities Strategy 5.6.Community Support 5.6.1. Encourage and support not-for-profit and charitable organisations working in the Region
Consultation (internal/external) Deputy Chief Executive Officer
Policy Implications - Nil
Budget and Resource Implications Cost to demolish building Cost to freehold land
Risk Implications - Council may require the land for museum purposes. BARCALDINE REGIONAL COUNCIL PAGE 115 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 116 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 117 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 118 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.8.1 SUBJECT HEADING: Information Report Author and Title: Jenny Lawrence, District Manager – Barcaldine CLASSIFICATION: (if confidential)
Summary: From the District Manager – Barcaldine submitting to Council the Information Report for February 2021.
Officer's Recommendation: That Council receives the report.
Background
Quote: We don't meet people by accident. Everyone is meant to cross our path for a reason.
CATEGORY ACTIVITY Public Relations Management Australia Day Attended Australia Day awards celebration in Aramac. An enjoyable night was
Celebrations Aramac had by all that attended. I was the handicap on our trivia team. Australia Day Celebrations were held at the Pool with an afternoon of fun and games both on Celebrations Barcaldine and off the water. Swimming club did a great job with 225 attendees, the best crowd that we have seen in many years. Land Tenders · Meeting held with successful tenderer for Mahogany Court, contract being completed. · Successful tenderer for John Miller Industrial land advised, contract to be done. Unsuccessful tenders advised of outcome and given first offer of land at price set by Council, a further 2 blocks sold at this price. Opera in the Outback · Attended meeting to discuss tour and performance in Barcaldine in May. · Production is supported by Beef Australia with performance commencing at Beef 2021 in Rockhampton. Human Resources Management Director of Works Participated in interviews for Director of Works. Human Resources Participated in discussions with LoGo Appointments recommended candidate for short term contract to undertake the Human Resources role. Induction Day Attended induction day for external workforce. Training · Attended Chief Fire Warden training. · Completed CPR annual refresher. Financial Management Asset Management Attended Asset Management meeting. Community Donations Donations, monetary and in-kind for January: NIL Budget Capital Works · Globe Tower -Temporary fencing erected and sign placed. Tenders called closing Monday 22 February 2021. BARCALDINE REGIONAL COUNCIL PAGE 119 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
CATEGORY ACTIVITY · TOK Lighting - Lights are on order, delivery delays due to COVID. · Bullock Dray Shed - Shed kit received. Council carpenter to construct when finished current work. · Barcaldine Town Fence - To be done when staff available. · Barcaldine Pool Disability Access - Delivery delayed, expected to be received in Brisbane 5 March 2021. · Barcaldine Rec Park Amenities - Original works are complete variation works to be done, kitchen fitout. · Barcaldine Campdraft Building - Materials received. Funding received by Show Society who are arranging installation. · Barcaldine Showground PA System - Work scheduled for February 2020. · Barcaldine Showground Disabled Toilet - Completed. · Barcaldine Showground Watering System - Completed. Budget - Special · Barcaldine Showground Grandstand Painting - Completed. · Maintenance Tree Planting - Completed. The rain has certainly assisted with the growth of trees. · Barcaldine SES Shed - Shed improvements have been completed. · Barcaldine Admin Office - New blinds have been installed. Organisation and Operations Management Meetings · Attend weekly management meetings. · Attend regular CAT meetings. · Attended online training for new online portal for auspiced programs. · Attended Corporate Plan workshops. · Attended WHS Rep meeting. Local Laws Officer · It has been a cracker of a start to the New Year with all the rain. · Overgrown notices issued - 76. · Horses found in town without permits - 5. · Excess and unregistered dog’s notices issued - 4. · Dog Attacks not report 2. · Police involved in 1 dog attack, Council not involved not reported (RSPCA). · Watering out of hours’ notice issued - 6. · Parking on the footpath notices issued - 6. · Alpha and Jericho town patrols - 4. · Barcaldine town patrols - 20. · Aramac and Muttaburra town patrols - 5. Environmental Officer Food premises · EHO consulted with proponent for a proposed food business operation in Barcaldine. · A food business license application was received for a home based business in Barcaldine. A suitability assessment of the premises has been carried out. The license has been granted to the applicant. · A food safety assessment of a medium risk operation has been carried out. Minor issues were noted and raised with the licensee. · A food business license application was received for a medium risk food business in Barcaldine. The license has been granted to the applicant. A food safety assessment of the operation has been carried out. Minor issues were noted and raised with the licensee. BARCALDINE REGIONAL COUNCIL PAGE 120 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
CATEGORY ACTIVITY were noted and raised with the licensee. · A food safety assessment of a medium risk operation has been carried out. Minor issues were noted and raised with the licensee. · EHO consulted with DM Aramac/ Muttaburra regarding proposed food business operation/ bakery in Aramac. · EHO consulted with licensed business in regard to the requirements for the hand wash facility. · A food safety assessment of a medium risk operation has been carried out. Minor issues were noted and raised with the licensee. · Environmental Management/ Public Health · EHO consulted with Queensland Health senior EHO regarding mosquito surveillance in the area. · EHO consulted with DM Barcaldine regarding the Barcaldine aquatic facility. · EHO consulted with pool operator Aquatic facility Barcaldine, DM Barcaldine and Council plumbing staff regarding the recommendations for microbiological and chemical water monitoring as per the Water quality guidelines for public aquatic facilities. · EHO provided planning information request for proposed MCU for Visitor accommodation in Barcaldine. · Education strategies/ continues improvement (ongoing) · Ongoing advice has been provided regarding COVID-19. Consultation (internal/external) · EHO consulted with Queensland Department of Health in regards to the Chief Health Officer Directive and potential impacts for the community and businesses. · EHO conducted first aid and CPR training in Longreach. · EHO attended online training “Illicit Drugs and Drug Contamination, Fundamentals for LG authorised Officers”. Rural Lands Officer · Fogging was carried out in Muttaburra and Aramac on 3 and 4 February 2021. · Fogging carried out in Barcaldine on 8 and 9 February 2021. · Checking of weeds on stock routes and town common has been ongoing since the rain. Town Parks & Gardens · Mowing and weeding being carried out in all parks and gardens. · and Rec Park Weeding of the island at the Rec Park is being carried out. With water now in the lake staff have commenced using a boat to go across. Showground/Racecourse · Facilities are looking good following the recent rain. · Racing Qld have awarded contract for construction of shed for barriers at the Racecourse. Managing Council Relationships Barcaldine Swimming Attended annual carnival on 30 January. The club had a record number of
Club nominations, 180+, from as far away as Rockhampton and Roma. Westech Field Days Attended meeting, decision made on holding of Westech this year. Barcaldine Aquatic Attended meeting with representative of Taylor Builders/TP Aquatics and Centre Development Novum to discuss development of Barcaldine Aquatic Centre and funding application requirements. BARCALDINE REGIONAL COUNCIL PAGE 121 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.1 Financial Responsibility and Sustainability 1.1.1 Embrace professional business practices and responsible use of Council resources Strategy 1.4 Community Representation 1.4.3. Continue to develop effective mechanisms for timely communications between Council and its communities and for residents to communicate effectively with Council
Goal 5. Vibrant Communities Strategy 5.5. Sport and Recreation 5.5.1. Maintain and enhance sport and recreation infrastructure to meet the needs of each community
Consultation (internal/external) Deputy Chief Executive Officer Representative RAPAD Representative Taylor Builders/TP Aquatics and Novum Environmental Health Officer
Policy Implications Nil
Budget and Resource Implications 2020-2021 - to keep works within Budget.
Risk Implications - Nil - report of activities only. BARCALDINE REGIONAL COUNCIL PAGE 122 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 123 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 124 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 125 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 BARCALDINE REGIONAL COUNCIL PAGE 126 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.9.1 SUBJECT HEADING: Information Report Author and Title: Angela Waugh, Community Engagement Coordinator CLASSIFICATION: (if confidential)
Summary: From the Community Engagement Coordinator submitting the Information Report for February 2021.
Officer's Recommendation: That Council receives the report.
Background CATEGORY ACTIVITY Events Australia Day Awards · Award recipients video released on Monday 25 January 2021 on Facebook and Council website. · Award recipients announced and presented at the ceremonies in Barcaldine, Aramac and Muttaburra. Australia Day events · Attendance numbers at each event: o Alpha, 23 January 2021: 161 pax o Barcaldine, 26 January 2021: 225 pax o Aramac, 25 January 2021: 70 pax o Muttaburra, 26 January 2021: 70 pax · A thank you letter sent to the hosts of each event – Alpha Jockey Club, Barcaldine Amateur Swimming Club, Aramac State School P&C Association and Muttaburra Golf Club. · Letter of thanks sent to the 2021 Australia Day Ambassadors – Ms Rachel Downie and Distinguished Professor James Dale AO and his wife, Ged. Humphrey B. Bear Performance held on Tuesday 2 February 2021 at the Barcaldine Town Hall. Attendance numbers: 70 pax Clean Up Australia Day Promotion for each of the Clean Up Australia Day events on Sunday 7 March 2021. · Alpha: Settlers Park at 8.00am · Jericho: Redbank Park at 8.00am · Barcaldine: Rob Chandler Park at 7.00am · Aramac: Aramac Showground Pavilion at 7.00am · Muttaburra: Jubilee Park at 7.00am MADBAG Mini Triathlon · Promotion of the MADBAG Mini Triathlon on Sunday 21 March 2021 at the Barcaldine Swimming Pool and Showground. · Call for volunteers on the day. Barcaldine Tree of · Planning of the events over the long weekend with internal stakeholders and Knowledge Festival community groups. · Meeting with the Barcaldine Police to discuss police response and operational orders for the festival. BARCALDINE REGIONAL COUNCIL PAGE 127 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
CATEGORY ACTIVITY · Invitations sent to the following Ministers to attend the festival, in particular the opening of the Barcaldine Recreation Park on Friday 30 April 2021: - Annastacia Palaszczuk MP, Premier and Minister for Trade - Steven Miles MP, Minister for State Development, Infrastructure, Local Government and Planning - Stirling Hinchliffe MP, Minister for Sport World of Women · Notification received that WOW Western Queensland will be holding their events in Longreach on 2 – 4 July 2021 and Charleville on 4 – 6 June 2021. Tourism Outback Queensland Due to the recommended travel restrictions from Greater Brisbane region Tourism Association lockdown at the time of the January Council Meeting, OQTA representatives were (OQTA) unable to attend the meeting. An invitation has been sent for them to attend the Council Meeting on 17 March 2021. Communication Galilee Gazette Fortnightly publication of the newsletter. Employee Bulletin Monthly publication of the employee newsletter. Regional Arts Development Fund (RADF) program Applications One application received and assessed by the committee. Grants Department of · Submission of milestone reports for the 2019-2020 Flexible Financial Hardship Communities, Program and Community Events funding (August to December 2020). Disability Services and · Submitted an application for 2020-21 Flexible Financial Hardship Program and Seniors Community Events funding. Drought Communities Ordered five single sided digital LED signs with one to be installed in each Program community. Delivery expected in April 2021. Council Relations Meetings · Attended the Corporate Planning workshops. · Meeting with Alpha Learn to Swim regarding the promotion of the Drowning Prevention Program. · Meeting with Tri-ActiV8 regarding the Lake Dunn Sculpture Trail Experience from 14 - 20 August 2021. · Meeting with Opera Queensland regarding the Festival of Outback Opera. · Meeting with the Local Buy Next Generation team to discuss the Hub and Council’s requirements. · Meeting with Why Leave Town Promotions regarding Barcaldine region gift card program. NAIDOC School $450 contribution to the 2021 NAIDOC School Initiatives. Initiatives
Link to Corporate Plan Goal 1. Professional Governance Strategy 1.4 Community Representation 1.4.3. Continue to develop effective mechanisms for timely communications between Council and its communities and for residents to communicate effectively with Council
Goal 2. Our Local Economy Strategy 2.2. Tourism BARCALDINE REGIONAL COUNCIL PAGE 128 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
2.2.4. Maintain and promote iconic tourism assets in each community 2.2.5. Support signature events and promote the identity of the Region
Goal 5. Vibrant Communities Strategy 5.6.Community Support 5.6.2. Recognise and support the work of volunteers in the community
Consultation (internal/external) As noted above.
Policy Implications Nil
Budget and Resource Implications Nil
Risk Implications Low risk – report of activities only.
The NAIDOC Week School Initiative Competitions have brought a coordinated educational component to the week-long celebrations. The competitions have been overwhelmingly successful and last year was no exception which produced over 120,977 entries from schools who participated in a variety of competitions and we are delighted to announce the “2020 NAIDOC Week” Colouring- in/short story and Creative/Essay writing Competitions. Entry is open to all primary and secondary school students in communities.
NAIDOC Week 2020 November 8th – 15th
The ultimate aim of these initiatives is to provide our kids with a greater understanding on the importance of friendship and cultural diversity. The competitions reflect Aboriginal ancestry and promote the growth of positive attitudes in all students towards Aboriginal people. They are broadly based around each year’s national NAIDOC theme. The colouring-in/ Short-Story competitions are open to all primary school students and the creative writing/ Essay Writing competition will be open to all secondary students. The winning students are each year awarded prizes from our major sponsors.
As part of National NAIDOC Week celebrations Murri Kids coordinates, with the support of various government departments and local councils an educational component to provide a link of cultural diversity to our kids with the NAIDOC Week School Initiative Competitions. These competitions have been a successful part of NAIDOC Week which include colouring-in, short story, creative writing and essay writing. As a result we have awarded over 520 major prizes including; Computers, Televisions, Mountain Bikes, XBox consoles, DVD Players, MP3 Players, Mini Stereos, and Encyclopedia’s. We have presented some 5750 encouragement awards including; CDS, DVDS, Movie Tickets and certificates to all participants
This year our highlighted Indigenous role models include a broader spectre recognising Indigenous talent in entertainment and sport and their contribution to the national identity Jessica Mauboy (Indigenous Singer) and Lance Franklin (Indigenous sportsman). Our message this year is that education is knowledge and knowledge is GOLD
The logistics of the initiatives involve packages being sent to all school principals inviting students to participate in the competitions. Prizes will be awarded to the winning students along with the “NAIDOC Medal of Excellence” The Prime Minister has annually provided a message of support for the initiatives encouraging students to participate. “The wonderful work of student winners – and indeed all entrants – gives me great confidence for the future and our ability to forge a more united, harmonious and respectful future together in the spirit of reconciliation. We can draw inspiration from their idealism and creativity, and their instinctive sense of possibility and openness to change. That is why I am so delighted to be associated with the successful NAIDOC Week School Initiatives”
The judging of entries last year was adjudicated by a panel including; our patron, Aboriginal Elders and Sponsoring agency delegates. The judging this year will take a similar precedent. At an awards presentation held during NAIDOC Week the Minister praised the competitions and their purpose “The initiative we are here to celebrate today provides a perfect illustration of how general public awareness has been raised around these issues in recent times. The NAIDOC School Initiative competitions are a perfect opportunity to bring Australians together. They have clearly done so”.
We acknowledge and appreciate the support of the council last year and seek your involvement again in this year’s competitions. We are asking that you assist this year by preparing a report to council and continuing your support to the initiative with a $450.00 contribution towards printing and distribution for students within councils LGA. Support last year was recognised by the Prime Minister and Minister – Indigenous Affairs at the NAIDOC Awards presentation held during NAIDOC Week. Logo was displayed on all materials sent to both principals and student’s across council’s LGA and a proof of the 2020 competition entry forms for your information is attached. Support was also recognised in all media which included the Advertiser, National Indigenous Times, ABC Radio, Local media and ABC TV’s Message Sticks.
Presentation of NAIDOC Medals of Excellence were presented to the winning students were held at special school assemblies and were attended by Elders, Executive Director, NAIDOC Week School Initiatives, Director, Social Wellbeing & Community – Koori Kids, local Mayor or representatives, Regional Director of Schools, Delegates from the Department of Education and Australia Post. I would particularly like to acknowledge; Hon. Grace Grace M.P – Minister for Education, Local Mayors and Mayoral Representatives; City of Brisbane, Boulia Shire Council, Central Highlands Regional Council, Gladstone Regional Council, Gympie Regional Council, Sunshine Coast Council, Southern Downs Regional Council, Toowoomba Regional Council, Whitsunday Regional Council, Townsville City Council, Western Downs Regional Council, Gold Coast City Council, Somerset Regional Council along with local Elders for taking time out of their schedules to attend the school presentations.
Without support these initiatives would not have been an overwhelming success and we hope that you will be able to assist us with this small community contribution. For further please contact the co- ordinator on (07) 3036-5247 or send an Email to [email protected]
Warm Regards
Dylan Williams Executive Director NAIDOC Week 2020 School Initiative Competitions
‘ANNEXURE’
NAIDOC Week 2020 School Initiatives Murri Kids – Request for financial partnership
Mayor, Chief Executive Officer CC: Director: Community Services
REPORT IN BRIEF
Murri Kids is a community organisation that engages young people in a range of school initiatives to promote education and awareness of Aboriginal & Torres Strait Islander culture. Each year Murri Kids conducts the NAIDOC Week School Initiative Competitions for school aged children. This is broken up into primary and secondary school categories being; colouring‐in, short story writing and creative and essay writing. Murri Kids is seeking continued support from council and request consideration of council to be an associate partner with a $450 towards the program
Purpose
The purpose of this annexure to the proposal is to inform council of the Murri Kids 2020 School Initiatives program. The initiatives are coordinated in partnership with QLD Department of Education & Training, Department of Education, Department of Health and Department of Justice & Attorney General.
Murri Kids has provided a proposal and draft entry forms for the 2020 initiatives. The contribution sought ($450) will be utelised towards the costs for printing and distribution of information packs, posters and entry forms to schools across councils LGA. These initiatives are designed to educate all students on cultural diversity and involve a whole of community approach in the spirit of reconciliation and bringing us ‘all together as one community’.
Costing Description Cost Printing Entry forms – (LGA Schools) 325.00 Distribution Postage and Delivery 125.00
Summary
This worthwhile cross‐cultural initiative has been operating very successfully since 2001 and is aligned with NAIDOC Week, celebrated in July each year. Hundreds of entries are received each year from schools within councils LGA, and the success of the program is due to the support of councils and partner organisations.
Strategic
Strategic Plan – People and Culture
A harmonious community based on respect and responsibility, where everyone is valued Recognition of Aboriginal & Torres Strait Islander heritage Cultural and community activity encouraging harmony and reconciliation
Environmental
The initiatives will enable participants to explore concepts linking environmental; and social/ cultural issues and foster harmony in the community.
Social
The initiatives enable a diverse range of children to benefit from discussion and curriculum topics focused around the development of NAIDOC Week and the broader history of Indigenous culture.
Recreation
Each year at some of the winning schools Murri Kids host some ‘Healthy Lifestyle Clinics’ with visiting celebrity sports persons the aim of these clinics is to encourage an active lifestyle; including nutrition, sportsmanship and skill development. All Students participating are provided a T‐Shirt, Water Bottle and Ball.
Council Acknowledgement
Council is acknowledged through logo inclusion as an associate partner on information packs sent to schools throughout councils LGA. If there is a winner from a school within council LGA, an invitation for the Mayor and or a representative is invited to attend the school, along with Executive Director, NAIDOC Week Initiatives, Director, Social Wellbeing and other dignitaries to make special presentation of the NAIDOC Medal of Excellence and the student’s prize. (only 30 Medals issued across the state). Media release for the winning school is prepared in consultation with council’s media officer. Council is also forwarded a final report.
Conclusion
The NAIDOC Week School Initiatives are the only activity throughout NAIDOC Week that provides students with an educational component to NAIDOC Week and Indigenous culture and heritage. Our research and statistics confirm that schools within councils LGA are participating in the initiatives in increased volumes at both state and catholic‐independent schools.
LOCAL GOVERNMENT AREA STATISTICS (Barcaldine Regional Council)
Percentage of Participation of students within councils LGA
Overall Entries Entries Received in Participating Schools NAIDOC Medals of Encouragement Received in 2020 2020 from LGA within LGA Excellence and prizes Awards awarded awarded in 2020 in 2020 119,027 351 4 30 300
The following statistical information is based on the entries received from schools within council’s local government area (LGA). There was an increase from last year in the number of entries that were received from local schools in the initiatives. This demonstrates that students are taking an active role in the initiatives and gaining an insight into the importance of NAIDOC Week Cultural Diversity and Indigenous history.
Schools that participated in this year’s initiatives included both government and catholic primary and secondary schools. We also saw an increase in the amount of entries received from secondary school students.
Schools participation within councils LGA has seen a steady growth since the initiatives were incepted into schools. Each year the initiatives provide education and public awareness on a variety of subjects that pertain to Indigenous history. SCHOOL INITIATIVES FINAL REPORT
Submitted by Executive Director, NAIDOC Week School Initiatives Introduction
The 2020 NAIDOC Week School The concept was again supported by various state and federal initiatives have again proven departments who supported the initiatives for the tenth year. to be an overwhelming success Over the years since they were introduced it has been supported by many government agencies including; Department of Prime even throughout the COVID-19 Minister & Cabinet, Australia Post, Department of Education, situation that seen some schools Department of Health (OATSIH), Department of Education QLD. We participate through schools online thank these agencies for the different levels of support they have learning. The initiatives annually provided the initiatives. bring out the best creativity of Two Indigenous Australians were selected; Jessica Mauboy school students across the state. (Indigenous Singer & Actress) & Lance Franklin (Indigenous The initiatives were coordinated in Sportsperson) as Indigenous Australians to aspire and the message April for inception into both public on the entry form to students “Be Smart, Stay Clean and Live the and catholic schools with the aim Dream”. of providing students with a greater Initial submissions were presented to the Department of Education, understanding on NAIDOC Week Department of Education QLD and the Department of Housing & and the importance of friendship Public Works after negotiation on this year’s topics and with the and cultural diversity. support of these units the initiatives were launched for 2020.
Information packages including entry forms, information sheets detailing conditions of entry and prizes to be won by students and posters were sent around the state to all school principals, Aboriginal education assistants and district office Aboriginal community liaison officers.
The response from schools this year was overwhelming and majority of schools across the state participated in the initiatives with 119,027 entries received for judging, this was an increase of entries that was received last year. It was enlightening to see so many students to not only be writing about famous Indigenous athletes and entertainers, but to write about their own ‘Local Heroes’ that including Indigenous doctors, nurses, police officers, Elders and community leaders.
Presentation of NAIDOC Medals of Excellence were presented to the winning students were held at special school assemblies and were attended by Elders, Executive Director, NAIDOC Week School Initiatives, Director, Social Wellbeing & Community – Koori Kids, local Mayor or representatives, Regional Director of Schools, Delegates from the Department of Education and Australia Post. I would particularly like to acknowledge; Hon. Grace Grace M.P – Minister for Education, Local Mayors and Mayoral Representatives; City of Brisbane, Burdekin Shire Council, Central Highlands Regional Council, Gympie Regional Council, Cairns City Council, Sunshine Coast Council, Toowoomba Regional Council, Townsville City Council, Mackay Regional Council, Moreton Bay Regional Council, Gold Coast City Council, Rockhampton City Council, Redland City Council along with local Elders for taking time out of their schedules to attend the school presentations.
Support of Local Councils and Shires was sought through submission to respective General Managers seeking council’s support. The response of local government was overwhelming and involved local council and shires that assisted the initiatives in a variety of ways including monetary support, publicity support for local schools and agreement to display entries received from their respective local government area schools in council chambers and libraries during NAIDOC Week 2020. Congratulations to our Winners
The following students were recipients of the NAIDOC Medal of Excellence and prizes in the 2020 NAIDOC Week School initiatives and presentation have or are being scheduled to take place at individual school assemblies with Aboriginal Elders, District School Superintendent, Mayor and or representatives, department delegates and Director – NAIDOC Week School Initiatives; 360+ encouragement awards were also won by students who displayed excellence in their entries.
Dakota Spelta Colouring-In St Brigid’s Primary School Izayah. L Colouring-In Maroochydore State School Harmony Meddings Colouring-In Morayfield East State School Kayella Colouring-in North Shore State School Aiden Mitchell Colouring-In St Francis Primary School Reeva Colouring-In Gumdale State School Charlotte O’Rourke Colouring-in Birkdale State School Sanya Bimb Colouring-In Grand Avenue State School Taylor-Susan Sheehan Colouring-In Siena Primary School Keira Fysh Colouring-In St Peters Primary School Caitlin Cook Colouring-In Norville State School Ameilia Mobbs Colouring-In Gympie Central State School Isabella Farrell Short Story Freshwater State School Kayden Horne Short Story Kawungan State School Aarya Rao Short Story Nundah State School Jahdal Doyle Short Story Ayr State School Yukina Andersons Short Story Caningeraba State School Aaliyah Washington Short Story Oakey State School Kyneisha Singh Short Story Good Shepherd Catholic Primary School Bradley Ahwang Short Story Fitzgerald State School Oliver Lau Short Story Our Lady of Lourdes Primary School Seth Hobbs Short Story Moreton Downs State School Ben. B Creative Writing St Anthony’s Catholic College Regan Stamp Creative Writing Carinity Education Storm Mason Essay Writing Emmaus College Tegan Petersen Essay Writing Chisolm College Absolutely Stunning creative work from some of our talented competition winners A huge thank you to all our participants in such a testing year
Always Was, Always Will Be. 8 - 15 Nov 2020 The NAIDOC Week 2020 School Initiative competitions comprised of the following (4) separate competitions;
Colouring-in Competition (Illustration of Traditional Indigenous Art) (Open to all Primary School Students Years K - 2) Prizes: MP3 Players DVD Players, DVDs & CDs
Writing Competition (Write about an Aboriginal or Torres Strait Islander person that inspires you and explain why) (Open to all Primary School Students Years 3 - 6) Prizes: Mini Hi-Fi and DVD Players
Creative Writing Competition (Write an editorial for an overseas newspaper: Explain the importance that NAIDOC Week plays and its significance to communities across Australia) (Open to all Secondary School Students Years 7 - 9) Prizes: DVD & Blue Ray Players, Sony PlayStation or Digital Camera.
Essay Writing Competition: (Past Present and Future - Explain developments that have taken place in the areas of Indigenous justice or health) (Open to all Secondary School Students Years 10 - 12) Prizes: Safe Driving Lessons, Apple Macbook, Samsung Phone or Digital Camera
Encouragement Awards:
Bicycle Safety helmets, Autographed Football Jerseys, Autographed Balls, VIP Passes to NRL games and meet and greet with players, DVDs, Videos, CDs and Certificates. We also distributed 100s of movie passes to watch ‘Toy Story 4’.
Some 119,027 entries were received, and the judging was adjudicated by a panel of judges that included delegates from the Communities, Aboriginal elders, and the coordinator. The judging took place at the Aboriginal Cultural Centre in mid July 2020. Winning schools and students were advised by phone of their successful entries and official NAIDOC Week awards presentations, sporting development events, with visiting sports stars at school assemblies are being coordinated. Presentations took place at individual school assemblies with Elders, District Superintendent of schools, Mayoral representative, Australia Post and Regional Representatives.
The NAIDOC Week 2020 Schools Initiative Competitions are deemed to have been an overwhelming success. The overwhelming response that was received from both the schools and students is an indication that the initiatives achieved its aim in promoting the importance of NAIDOC Week and Cultural Diversity within our community. The calibre of entries received from students in this year’s initiatives has been described as outweighing their years. IN CONCLUSION These initiatives could not have been possible without the support of both government departments and corporations.
I personally would like to thank Hon. Annastacia Palaszczuk- QLD Premier, Department of Education & Training QLD – Director General, Department of Housing & Public Works, Director General, Department of Justice & Attorney General, Catholic Education SCHOOL INITIATIVES offices Independent Schools FINAL REPORT Queensland, RoseMarie Koppe, Antionette Cole, Vanessa Blackman, Coral Way and Pat Coughlan along with every agency, council or shire for their support and display of respect towards indigenous initiatives and we look forward to your ongoing support towards the initiatives. BARCALDINE REGIONAL COUNCIL PAGE 142 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.9.2 SUBJECT HEADING: Regional Arts Development Fund Application Author and Title: Angela Waugh, Community Engagement Coordinator CLASSIFICATION: (if confidential)
Summary: From the Community Engagement Coordinator reporting on Regional Arts Development Fund assessment outcomes and funded project outcome reports.
Officer's Recommendation: That Council accepts the Committee recommendation to approve the application from the Artesian Originals Cooperative Inc. for the amount of $13,407.00 for the Shelley Pisani product development workshops.
Background One Regional Arts Development Fund (RADF) application was received in February 2021 and assessed by the RADF Committee.
1. The Artesian Originals Cooperative Inc. for a total project cost of $20,632.00 with a requested RADF contribution of $13,407.00. The applicant was eligible for funding under the RADF criteria and the application met the assessment considerations. The value of the in-kind expenditure will be monitored in the outcome report.
RADF Grant Applicant Project Category Total Cost Amount
The Artesian Shelley Pisani – 2. Building Cultural $20,632.00 $13,407.00 1. Originals Product Community Cooperative Development Capacity Inc.
Link to Corporate Plan Goal 5. Vibrant Communities Strategy 5.2. Arts and Culture 5.2.1. Encourage creativity by supporting arts and cultural activity
Consultation (internal/external) Regional Arts Development Fund Committee
Policy Implications - Nil
Budget and Resource Implications - $13,407.00 is within the 2020-2021 RADF funding.
Risk Implications - Low risk BARCALDINE REGIONAL COUNCIL PAGE 143 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.9.3 SUBJECT HEADING: 2021 Australia Day Award recipients Author and Title: Angela Waugh, Community Engagement Coordinator CLASSIFICATION: (if confidential)
Summary: From the Community Engagement Coordinator submitting the list of recipients of the 2021 Australia Day Awards.
Officer's Recommendation: That Council acknowledges the recipients of the 2021 Australia Day Awards as follows: · Citizen of the Year: Brian Batchelor, Barcaldine · Community Event of the Year: 10 Towns – Alpha · Certificate of recognition in the Community Event of the Year category: Town vs Country Cricket Day, Muttaburra · Head Yakka Champion: Alpha and Jericho Police and Alpha Jockey Club · Volunteer Award: o Kevin Wiltshire, Alpha o Neta Arnold, Barcaldine o Gerry Neisler, Aramac · Highly commended in the volunteer award: Janet Howie, Barcaldine · Senior Sports Award: Jenni Gray · Cultural Award: Central West Aboriginal Corporation · Certificate of recognition in the cultural Award: Lisa Rogers, Barcaldine
Background The Australia Day Awards are an opportunity to recognise the great achievements of our community members and events.
Link to Corporate Plan Goal 5. Vibrant Communities Strategy 5.6.Community Support 5.6.2. Recognise and support the work of volunteers in the community 5.6.3. Support and promote 'in place' events
Consultation (internal/external) The judging panel
Policy Implications - Nil
Budget and Resource Implications - Nil
Risk Implications - Low risk BARCALDINE REGIONAL COUNCIL PAGE 144 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021
BARCALDINE REGIONAL COUNCIL For your own use: OFFICER REPORTS □ PCOI □ DCOI COUNCIL MEETING DATE: 17 February 2021 Item No: 3.9.4 SUBJECT HEADING: Opera Queensland – Are You Lonesome Tonight? Author and Title: Angela Waugh, Community Engagement Coordinator CLASSIFICATION: (if confidential)
Summary: From the Community Engagement Coordinator submitting a proposal to host the Opera Queensland performance of Are You Lonesome Tonight?
Officer's Recommendation: That Council agrees to host the Opera Queensland tour Are You Lonesome Tonight? in Barcaldine on Monday 24 May 2021 at a cost of $6,000 with a ticket price of $20 for adults and $10 per child.
Background Are You Lonesome Tonight is a celebration of the power of song and the freedom of living life, true to your dreams.
In the early Twentieth Century, Opera was one of the most popular forms of entertainment. One of the greatest singers of that time was Dame Nellie Melba. Born in Melbourne (and living for a short while in Mackay), her career took her to London, Paris and New York, where she played to packed houses in all the major opera houses — Covent Garden, Palais Garnier, Metropolitan Opera. Not long before her death in 1931, she toured Australia, a time that coincided with a new recording era and the beginning of what would come to be known as Country music.
Today most people consider Opera and Country music to be two genres with very little in common. If Opera is for the exclusive few, Country music is for the anybody who can play a guitar and sing along; if Opera is grand, Country music is humble, born in the cattle yards and homesteads of the Appalachian Mountains; if Opera is technically complex, Country is accessible and, on the comparisons, go...
A closer analysis reveals a very different story — Opera and Country music in fact share many similar qualities and inclinations. Both celebrate the virtuosic – be it singing, demanding technique or complex storylines; both rely on character driven stories to communicate their ideas; both revel in the involvement of the audience, who are passionate about the artists they love and will do anything to get a ticket.
Are You Lonesome Tonight uses these similarities as a springboard into a cabaret style performance that explores the extraordinary qualities of each genre — celebrating their similarities and their differences alike. Three singers and a specialist musician will use the canvas of history — 400 years of opera and almost 100 years of Country — to tell a story about love, yearning and life on the road.
Working with direct address, audience members feel as if they are involved in a living room conversation as they join a group of people passionate about the joys and wonders Opera and Country music have to offer. Songs by composers like Puccini and Verdi sit alongside Hank Williams and Dolly Parton. The lives BARCALDINE REGIONAL COUNCIL PAGE 145 AGENDA FOR GENERAL MEETING 17 FEBRUARY 2021 of the great stars are compared, and the emotional richness of the songs shown to share many of the same trials and tribulations.
Community engagement Opera Queensland will reach beyond your audience into the wider community to offer a bespoke engagement program developed for each touring location. This could include a vocal workshop with school students, a performance at an aged care facility or a masterclass with a local choir or barbershop group. Once performance dates are confirmed Opera Queensland will meet with key stakeholders to ensure that our presence in town is felt beyond the stage.
Suitable venues Are You Lonesome Tonight is self-contained, and can be accommodated in traditional proscenium arch venues, town halls, school halls and cultural facilities. This production, with collaborative planning, will also work well in outdoor settings, and may serve to celebrate local natural features or attractions.
Technical Are You Lonesome Tonight will tour all set pieces, costuming, props, and a basic lighting and sound rig to fit performance requirements.
Quick overview: · Are You Lonesome Tonight is a brand new production celebrating Opera and Country music. Created and directed by Queensland artists, this show is for all lovers of music no matter the genre. · 2021 regional tour celebrates 40 years of Opera Queensland. · This is Opera Queensland’s largest tour yet - 30 performances across 29 Local Government Areas - covering more than a third of Queensland. · The world premiere will be held at Beef 2021 in Rockhampton. · The inaugural Festival of Outback Opera is an event funded through the Premier’s Year of Outback Tourism Events Program. · A celebration of Opera and Country music throughout May and June. · Community engagement activities in each location, including schools programs, local artist workshops and professional development. · Tour locations – Rockhampton, Mackay, Bowen, Cairns, Innisfail, Ingham, Townsville, Mount Isa, Winton, Longreach, Barcaldine, Blackall, Windorah, Quilpie, Charleville, Cunnamulla, St George, Roma, Warwick, Stanthorpe, Redland, Toowoomba, Beaudesert, Caloundra, Gympie, Maryborough, Bundaberg, Gladstone, Redcliffe and Sunnybank (Will travel over 7,000 km around Queensland)
Link to Corporate Plan Goal 5. Vibrant Communities Strategy 5.2. Arts and Culture 5.2.1. Encourage creativity by supporting arts and cultural activity
Consultation (internal/external) Opera Queensland
Policy Implications - Nil
Budget and Resource Implications - $6,000.00
Risk Implications - Low