Angelina County Personnel Policy Manual
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ANGELINA COUNTY PERSONNEL POLICY MANUAL TABLE OF CONTENTS Policy Number and Name Last Modified Acknowledgements 1/12/21 Resolutions 1/12/21 Welcome 1/12/21 How County Government Works 1/12/21 Background of Angelina County 1/12/21 Introduction 1/12/21 1.0 County Employment 1.01 Personnel Policies 1/12/21 1.02 Employment At Will 1/12/21 1.03 Employee Status 1/12/21 1.04 Equal Employment Opportunity 1/12/21 1.05 Americans With Disabilities Act Amendments Act 1/12/21 1.06 Personnel Files 1/12/21 1.07 HIPAA 1/12/21 1.08 Exit Paperwork 1/12/21 1.09 Performance Evaluations 1/12/21 1.10 Return of Property 1/12/21 1.11 Employment Verification 1/12/21 1.12 New Hire Procedures 1/12/21 1.13 Nepotism 1/12/21 2.0 Work Rules and Employee Responsibility 2.01 Attendance 1/12/21 2.02 Dress Code 1/12/21 2.03 Tobacco and Vape Free Workplace 1/12/21 2.04 Conflicts of Interest 1/12/21 2.05 Harassment 1/12/21 2.06 Sexual Harassment 1/12/21 2.07 Political Activity 1/12/21 2.08 Outside Employment 1/12/21 2.09 Breaks 1/12/21 2.10 Grievances 1/12/21 2.11 Discipline 1/12/21 2.12 Licenses and Certifications 1/12/21 2.13 Weather Closings and Emergencies 1/12/21 2.14 Confidentiality 1/12/21 2.15 Fraud Prevention and Detection 1/12/21 2.16 Whistleblower Protection 1/12/21 2.17 Social Media 1/12/21 2.18 Out-of-County Travel 1/12/21 2.19 Dating in the Workplace 1/12/21 3.0 County Property and Employee Responsibility 3.01 County Property Usage 1/12/21 3.02 County Vehicle Usage 1/12/21 3.03 Cell Phone Usage 1/12/21 3.04 Computer and Internet Usage 1/12/21 4.0 Safety and Health of Employees 4.01 Workers Compensation 4/13/21 4.02 Employee Safety 1/12/21 4.03 Drugs and Alcohol: All Employees 1/12/21 4.04 Drugs and Alcohol: CDL Employees (with Exhibits) 1/12/21 4.05 Workplace Violence 1/12/21 5.0 Employee Payroll 5.01 Fair Labor Standards Act (FLSA) Safe Harbor 1/12/21 5.02 Internal Revenue Service (IRS) Fringe Benefits 1/12/21 5.03 Compensation 1/12/21 5.04 Certificate Pay for Law Enforcement 1/12/21 5.05 Payroll Deductions 1/12/21 5.06 Work Weeks and Work Periods 1/12/21 5.07 Timekeeping and Reporting 1/12/21 5.08 Pay Periods 1/12/21 5.09 Work Schedules 1/12/21 5.10 Hours Worked 1/12/21 5.11 Overtime Calculations and Rules 1/12/21 5.12 Demotions 1/12/21 5.13 Transfers 1/12/21 5.14 Promotions 1/12/21 5.15 Separations 1/12/21 5.16 Retiree Rehires 1/12/21 5.17 Longevity Pay 1/12/21 5.18 Bridging 1/12/21 6.0 Employee Benefits 6.01 Health and Dental Plans 1/12/21 6.02 Benefits Continuation (COBRA) 1/12/21 6.03 Life and Supplemental Insurance 1/12/21 6.04 Vacation Leave 1/12/21 6.05 Sick Leave 1/12/21 6.06 Holidays 1/12/21 6.07 Jury Duty 1/12/21 6.08 Funeral Leave (Bereavement) 1/12/21 6.09 Military Leave 1/12/21 6.10 Retirement 1/12/21 6.11 Social Security / Medicare 1/12/21 6.12 Family Medical Leave Act / Military Family Leave 1/12/21 6.13 Leave of Absence – Other 1/12/21 6.14 Time off to Vote 1/12/21 6.15 Sick Leave Pool 1/12/21 6.16 Discretionary Leave 8/10/21 Appendix A: Forms / Information for Supervisors Job Descriptions Checklist 1/12/21 New Hires Processing Checklist 1/12/21 Employee Evaluation Form 1/12/21 Pre-Termination Checklist 1/12/21 Appendix B: Forms / Information for all Personnel Time Off Request Form 1/12/21 Travel Reimbursement Form 6/22/21 Workers Compensation Claims 1/12/21 FMLA and MLA Leave Process and Forms 1/12/21 Sick Pool Forms 1/12/21 Wellness Program 1/12/21 Holiday Schedule 10/13/20 Payroll Calendar 1/12/21 Equal Employment Opportunity Plan 2/26/19 EMPLOYEE HANDBOOK ACKNOWLEDGEMENT I have received a copy of the Angelina County Employee Handbook that outlines my benefits and obligations as a County employee. I understand that I am responsible for reading and familiarizing myself with the information in this manual and understand that it contains general personnel policies of the County. If I need clarification on any of the information in this manual, I will contact my immediate supervisor. I further understand that the Angelina County Employee Handbook is not a contract of employment. I understand that I am an at-will employee and that my employment may be terminated by either myself or the County, at any time, with or without cause, and with or without notice. I understand that this employee handbook is intended to provide guidance in understanding Angelina County’s policies, practices and benefits. I understand that Angelina County retains the right to change this handbook at any time, and to modify or cancel any of its employee benefits when the need for change is recognized. I further understand that as an Angelina County employee, I am expected to provide quality service to the public, to work towards the highest degree of safety possible for my fellow workers, to continually make suggestions for improvements, and to display a spirit of team work and cooperation. I understand that I will be granted compensatory time off in lieu of payment of overtime to the extent provided by law and that I may be required to take earned compensatory time off at the County’s discretion. I understand that I may be subject to reasonable suspicion or post-accident drug and alcohol testing. If I am required to have a Commercial Driver’s License (CDL) for my County position, I will be subject to random, reasonable suspicion, post-accident and follow-up drug and alcohol testing. I have read these policies and understand these policies and I agree to abide by and adhere to these policies. Any employee who fails or refuses to sign this document within five (5) days of being asked to do will be ineligible for continued employment with Angelina County. ____________________ Signature of Employee ____________________ Printed Name of Employee ____________________ Date Signed STATEMENT AND ACKNOWLEDGEMENT OF AT WILL EMPLOYMENT Statement Employment with Angelina County is considered “at will.” That is, either the employer or the employee can sever the employment relationship at any time with or without notice, for any legal reason, or for no reason at all. Angelina County shall also have the right to change any condition, benefit, policy, or privilege of employment at any time, with or without notice. Employment “at will” has been and will continue to be Angelina County’s employment policy until an official order of the Angelina County Commissioners Court declares otherwise. Employment “at will” supersedes all other policies contained in this personnel policy manual. Execution of this form of acknowledgement is a condition of employment with Angelina County, and a failure to sign will result in the individual becoming ineligible for hire. POTENTIAL EMPLOYEES: Be advised that execution of this form is a condition of employment with Angelina County. A failure or refusal to sign this form during the new hire onboarding process will cause an individual to become ineligible for hire. CURRENT EMPLOYEES: Be advised that execution of this form is a condition of employment with Angelina County. If it comes to light that a current employee does not have such a form on file, a failure or refusal to sign the form within five days of being requested to do so will result in an individual becoming ineligible for continued employment with Angelina County. Acknowledgement I hereby disclose that I have read the above statement and understand that employment with Angelina County is considered “at will.” My signature below affirms this understanding. ____________________ Signature of Employee ____________________ Printed Name of Employee ____________________ Date Signed COUNTY OF ANGELINA COMMISSIONERS COURT ORDER WHEREAS the Angelina County Commissioners Court desires to provide the employees of Angelina County with a uniform format for dealing with various employment related issues; and WHEREAS the Angelina County Commissioners Court wishes to adequately communicate to employees the policies and procedures of the County: THEREFORE, BE IT RESOLVED that the Angelina County Commissioners Court hereby approves and adopts the ANGELINA COUNTY EMPLOYEE HANDBOOK. RESOLUTION FOR ANGELINA COUNTY I, the undersigned, have read the Angelina County Employee Handbook that the Angelina County Commissioner’s Court has adopted. As an ELECTED OFFICIAL of Angelina County, I endorse and approve the Employee Handbook. I approve the document as it reflects my commitment to Angelina County employees, and it reflects my commitment to conform to appropriate state and federal laws. I agree to be bound by the terms and conditions of the Angelina County Employee Handbook, as witnessed by my signatures below. ________________________________________ Signature of Elected Official EACH ELECTED OFFICAL WILL NEED TO HAVE THEIR OWN RESOLUTION PAGE SIGNED. ANGELINA COUNTY EMPLOYEE HANDBOOK Welcome to Angelina County! We are excited to have you as an employee of Angelina County. You were hired because the Elected Official, Appointed Official, and/or Department Head believes you can contribute to the success of Angelina County and share our commitment to serving the public and our constituents with excellence.