GOLDER RANCH FIRE DISTRICT GOVERNING BOARD MEETING PUBLIC NOTICE and AGENDA REGULAR SESSION Tuesday, June 9, 2020 9:00 A.M

GOLDER RANCH FIRE DISTRICT GOVERNING BOARD MEETING PUBLIC NOTICE AND AGENDA REGULAR SESSION Tuesday, June 9, 2020 9:00 a.m. 3885 East Golder Ranch Drive, Tucson, Arizona

Pursuant to ARS § 38-431.02, ARS § 38-431.03 and ARS § 38-431.05, the Golder Ranch Fire District Governing Board will meet in Regular Session that begins at approximately 9:00 a.m. on Tuesday, June 9, 2020. The meeting will be held at the Fire District Administration Board Room, which is located at 3885 East Golder Ranch Drive, Tucson, Arizona. The order of the Agenda may be altered or changed by direction of the Board. The Board may vote to go into Executive Session, which are not open to the public, on any agenda item pursuant to ARS § 38-431.03(A )(3) for discussion and consultation for legal advice with the Fire District Attorney on the matter(s) as set forth in the agenda item. The following topics and any reasonable variables related thereto will be subject to discussion and possible action.

1. CALL TO ORDER/ROLL CALL

2. SALUTE AND PLEDGE OF ALLEGIANCE

3. FIRE BOARD REPORTS

4. CALL TO THE PUBLIC This is the time for the public to comment. Those wishing to address the Governing Board should fill out a speaker card prior to the meeting. Each individual will be given three minutes to address the Board. The Board is not permitted to discuss or take action on any item raised in the Call to the Public, which are not on the agenda, due to restrictions of the Open Meeting Law. However, the Board may direct staff to review the matter or that the matter be placed on a future agenda. Individual Board Members are permitted to respond to criticism directed towards them.

5. PRESENTATIONS A. PRESENTATION OF PERSONNEL

 NEW HIRES – BEHAVIORAL AND LOYALTY OATHS ADMINISTERED o IT SPECIALIST ARTAN BELA o FLEET MAINTENANCE TECHNICIAN JOHN MYERS  5 YEARS OF SERVICE – VOLUNTEER PHYLLIS CARNAHAN  10 YEARS OF SERVICE – VOLUNTEER ANITA YEAZEL  10 YEARS OF SERVICE – VOLUNTEER JOHN CHABOT  10 YEARS OF SERVICE – VOLUNTEER GARY BRUNELLE  10 YEARS OF SERVICE – DEPUTY FIRE MARSHAL JENNIFER AKINS  10 YEARS OF SERVICE – FIREFIGHTER BRENT AVEY  10 YEARS OF SERVICE – FIRE MEDIC ADIN DE MASI  10 YEARS OF SERVICE – FIREFIGHTER JOHN MILLER  10 YEARS OF SERVICE – ENGINEER JEREMY RINDER

GOLDER RANCH FIRE DISTRICT Page 1 of 4

6. CONSENT AGENDA The consent portion of the agenda is a means of expediting routine matters, such as minutes or previously discussed or budgeted items that must be acted upon by the Board. Any item may be moved to Regular Business for discussion and possible action by any member of the Board.

A. APPROVE MINUTES – MAY 12, 2020 REGULAR SESSION

B. APPROVE MINUTES – MAY 12, 2020 EXECUTIVE SESSION

C. APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT WITH PINAL COUNTY ELECTIONS AND RECORDERS DEPARTMENTS FOR ELECTION AND VOTER REGISTRATION SERVICES FOR A POSSIBLE ELECTION TO FILL THREE VACANCIES ON THE GOVERNING BOARD TO BE HELD ON NOVEMBER 3, 2020

D. APPROVAL OF RESOLUTION #2020-0004 DECLARING THE LISTED DISTRICT ITEMS AS SURPLUS AND DIRECTION TO STAFF TO DISPOSE OF THE DECLARED SURPLUS ITEMS IN A WAY THAT BEST MEETS THE NEEDS OF THE DISTRICT

E. APPROVAL OF A CONTINUATION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN GOLDER RANCH FIRE DISTRICT AND NORTHWEST FIRE DISTRICT FOR BACKUP AMBULANCE TRANSPORTATION SERVICES

7. REPORTS AND CORRESPONDENCE

A. FIRE CHIEF'S REPORT - CHIEF KARRER  UPDATES ON THE FOLLOWING AREAS: o MEETINGS, TRAININGS, AND EVENTS ATTENDED o POLITICAL & PUBLIC SAFETY INTERACTIONS/UPDATES o DISTRICT ACTIVITIES o PERSONNEL o COMMENDATIONS/THANK YOU CARDS RECEIVED  BOARD SERVICES REPORT – MANAGER PAINTER  COMMUNITY RELATIONS REPORT – MANAGER BRASWELL  INFORMATION TECHNOLOGY REPORT – MANAGER RASCON  LEADERSHIP TEAM REPORT – PRESIDENT JONES

GOLDER RANCH FIRE DISTRICT Page 2 of 4 B. EMERGENCY/LIFE SAFETY SERVICES ASSISTANT CHIEF'S REPORT - CHIEF BRANDHUBER  UPDATES ON THE FOLLOWING AREAS: o ASSISTANT CHIEF’S ACTIVITIES FOR THE MONTH o EMS o FINANCE o FIRE AND LIFE SAFETY SERVICES o HEALTH AND SAFETY o HONOR GUARD/PIPES AND DRUMS o HUMAN RESOURCES o OPERATIONS o SPECIAL OPERATIONS o TRAINING o WILDLAND

C. LOGISTICS & SPECIAL PROJECTS ASSISTANT CHIEF'S REPORT - CHIEF ABEL  UPDATES ON THE FOLLOWING AREAS: o ASSISTANT CHIEF’S ACTIVITIES FOR THE MONTH o SPECIAL PROJECTS o LOGISTICS

8. REGULAR BUSINESS

A. DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION #2020-0005 TO APPROVE THE APPROPRIATION OF THE GOLDER RANCH FIRE DISTRICT END OF FISCAL YEAR 2019 – 2020 GENERAL FUND BALANCE

B. PUBLIC HEARING ON THE GOLDER RANCH FIRE DISTRICT FISCAL YEAR 2020-2021 BUDGET  OPEN THE PUBLIC HEARING  CLOSE THE PUBLIC HEARING

C. DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION #2020-0006 APPROVING AND FORMALLY ADOPTING THE GOLDER RANCH FIRE DISTRICT FISCAL YEAR 2020 – 2021 BUDGET

D. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF AN AGREEMENT BETWEEN GOLDER RANCH FIRE DISTRICT AND SOLON CORPORATION FOR THE ENGINEERING, PROCUREMENT AND CONSTRUCTION OF COVERED PARKING WITH SOLAR PANELS AT SELECT GOLDER RANCH FIRE DISTRICT FACILITIES

E. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL AND ADOPTION OF THE GOLDER RANCH FIRE DISTRICT PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM’S ANNUAL PENSION FUNDING POLICY AND DIRECTION TO STAFF TO PLACE ON THE GOLDER RANCH FIRE DISTRICT’S WEBSITE PURSUANT TO A.R.S. §38-863.01

GOLDER RANCH FIRE DISTRICT Page 3 of 4 F. DISCUSSION AND POSSIBLE ACTION REGARDING THE GOLDER RANCH FIRE DISTRICT RECONCILIATION AND MONTHLY FINANCIAL REPORT

G. EXECUTIVE SESSION FOR LEGAL ADVICE: THE GOLDER RANCH FIRE DISTRICT BOARD MAY VOTE TO GO INTO EXECUTIVE SESSION PURSUANT TO A.R.S. §38-731.03.A.(3) FOR THE PURPOSE OF DISCUSSION AND CONSULTATION FOR LEGAL ADVICE WITH THE ATTORNEY FOR THE DISTRICT REGARDING THE ROLE OF INDIVIDUAL BOARD MEMBERS AND THE BOARD RELATED TO PERSONNEL MATTERS INCLUDING PERSONNEL INVESTIGATIONS AND DISCIPLINARY MATTERS

9. FUTURE AGENDA ITEMS This provides an opportunity for the Board to direct staff to include items on future agendas for further consideration and decision at a later date or to further study the matter.

 Regularly scheduled meeting – July 21, 2020

10. CALL TO THE PUBLIC This is the final opportunity, on this agenda, for a member of the public to address the Governing Board. Please refer to agenda item four (4) for additional clarification and direction.

11. ADJOURNMENT

______Wally Vette, Clerk of the Board Golder Ranch Fire District

If any disabled person needs any type of accommodation, please notify the Golder Ranch Fire District Administration at (520) 825-9001 prior to the scheduled meeting. A copy of the agenda background material provided to Board members (with the exception of material relating to possible executive sessions) is available for public inspection at the administration office, 3885 E Golder Ranch Drive, Tucson, Arizona 85739.

Posted By: Brooke Painter 6/3/2020 at 2:30 p.m.

GOLDER RANCH FIRE DISTRICT Page 4 of 4 GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Brooke Painter, Board Services Manager

DATE: June 9, 2020

SUBJECT: Fire Board Reports

ITEM #: 3

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND

This item allows for the Fire Board Members to report to the public and/or staff any events, meetings, conferences, etc. they may have attended and/or points of interest that took place throughout the month.

RECOMMENDED MOTION

No motion is necessary for this agenda item.

GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Randy Karrer, Fire Chief

DATE: June 9, 2020

SUBJECT: Call to the Public

ITEM #: 4

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND This is the time for the public to comment. Members of the Board may not discuss items that are not on the agenda. Therefore, action taken as a result of public comment will be limited to directing staff to study the matter or scheduling the matter for further consideration and decision at a later date. Those wishing to address the Golder Ranch Fire District Board need not request permission in advance. A member of the public may speak for a reasonable time as determined by the Board on an oral presentation. The Fire Board may adjust time limitations and all individuals desiring to address the Fire Board will have the same opportunity. The Fire District Board is not permitted to discuss or take action on any item raised in the Call to the Public which are not on the agenda due to restrictions of the Open Meeting Law; however, individual Board members are permitted to respond to criticism directed to them. Otherwise, the Board may direct staff to review the matter or that the matter be placed on a future agenda.

RECOMMENDED MOTION

No motion is necessary for this agenda item.

GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Randy Karrer, Fire Chief

DATE: June 9, 2020

SUBJECT: PRESENTATION OF PERSONNEL

ITEM #: 5A

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND This is the time for recognizing personnel who have achieved employment milestones or have achieved other distinctions.

 New Hires – Loyalty and Behavioral Oaths will be administered o Artan Beltran o John Meyers  Volunteer John Chabot – 10 Years of Service  Volunteer Anita Yeazel – 10 Years of Service  Volunteer Gary Brunelle – 10 Years of Service  Deputy Fire Marshal Jennifer Akins – 10 Years of Service  Firefighter Brent Avey – 10 Years of Service  FireMedic Adin deMasi – 10 Years of Service  Firefighter John Miller – 10 Years of Service  Engineer Jeremy Rinder – 10 Years of Service

RECOMMENDED MOTION

No motion is necessary for this agenda item.

GOLDER RANCH FIRE DISTRICT www.grfdaz.gov

Artan Bela – Application Specialist

Artan Bela is originally I come from Macedonia, and I been living in the US for almost 5 years now. He has been involved in the IT field since I was a kid. He has always had admiration for fire fighters and the work they do. Now he can have say he has the best of both worlds, coming to work for Golder Ranch IT.

Artan is the lead Application Specialist in serval application including Operative IQ, NFORS, Hello Sign, and Intranet development. He has excelled in all his task.

John Myers – Fleet Maintenance Technician EVT Apprentice

John Myers he has been hired to fill Art’s shoes, which is going to be hard to fill (I hope he has big feet).

John was born and raised in Klamath Falls; he has lived in Oregon most of his life. He has been working in the technician field for over 22yrs. A couple of his prior positions were working for a disposal company and he was employed by Klamath County in the Road Dept.

He is married to Dana, they have 5 cats and 2 dogs. No human children. Dana is currently an Admin Assistant for the city of Salem, Oregon. She is in the process of moving to Arizona to be an Executive Assistant for a realtor company. They enjoy hiking, shooting sports, photography and love spoiling their babies…the cats and dogs.

He is loving this Arizona weather compared to rainy days in Oregon, but honestly he was excited to have been offered and accepted the job at GRFD and looking forward to being part of the GRFD family.

We welcome John to Arizona and to Golder Ranch Fire District.

3885 E. Golder Ranch Drive, Tucson, AZ 85739 | (520) 825-9001 “Proudly Serving the Communities of Oro Valley, Catalina and SaddleBrooke” Golder Ranch Fire District

Behavioral Oath

I, ______, do solemnly swear (or affirm) that I will be alert in my duties at all times. I will strive to be mindful of the welfare and rights of others. I will be impartial in my treatment of all persons coming under my jurisdiction. I will be courteous and helpful to all and my feelings shall not influence my decisions. I will refrain from being vulgar or profane in my speech or actions while on duty. I will cooperate fully with my supervisors to provide greater protection to the public and the Fire District I serve. I will strive to become more proficient in my duties as an employee of Golder Ranch Fire District through diligent study and training. I will regard my employment with Golder Ranch Fire District as a symbol of trust from my State, my Fire District, and the community in which I serve, and act accordingly. I will constantly strive to obtain these objectives as I serve as an employee of Golder Ranch Fire District.

______Employee Name - Printed Employee Signature Date

______Administering Official - Printed Administering Official Signature Date

Golder Ranch Fire District

Loyalty Oath

I, ______, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution and laws of the State of Arizona, that I will bear true faith and allegiance to the same and defend them against all enemies, foreign and domestic, and that I will faithfully and impartially discharge the duties of the office of __(your position)______according to the best of my ability, so help me God (or so I do affirm).

______Employee Name - Printed Employee Signature Date

______Administering Official - Printed Administering Official Signature Date

VOLUNTEER RECOGNITION

Volunteer Name: Phyllis Carnahan Start Date : February 4, 2013 Current Duties : Fire and Life Safety Reason for Recognition: 5 Year Achievement Date: 01/27/2020

The volunteer named above will be recognized for Years of Service milestone. Please review GRFD VOLUNTEER HISTORY and complete the ACCOMPLISHMENTS/ACHIEVEMENTS and PERSONAL OR SPECIAL NOTES. This information will be used when the volunteer is recognized at the next GRFD Board Meeting. Please return to Human Resources via email by: Questions regarding the completion of this form can be addressed to Human Resources.

• GRFD VOLUNTEER HISTORY: February 4, 2013 Phyllis completed the Fire Corps basic orientation instructed by Chief Josh Hurguy in a one-to-one class setting. He provided a complete tour of the district while explaining goals, services and community dedication. Phyllis covered the front desk at the administration building (accidently hanging up on Northwest Chief Hurguy and Chief Karrer, her apologies accepted). Phyllis has spent most of her time working with Chief Loesche in Fire and Life Safety. The many and varied property inspections and reports are organized and maintained while the project is ongoing.

• ACCOMPLISHMENTS/ACHIEVEMENTS: The words “Hazardous Duty Pay “captured Phyllis’ attention and she signed on the dotted line. She was flying for Continental Airlines and began a two year long incredible journey. Military bases on the west coast were the departure points, the arrivals were Saigon, Danang, Camrahn Bay and Bien Hoa (wah). Bien Hoa, the capital city of Bien Hoa Province, is located about 20 miles north of Saigon on the Dong Nai River. Early in the war, the United States constructed a large airfield and military headquarters just outside Bien Hoa, and on November 1, 1964, the Vietcong attacked the installation. Since the Gulf of Tonkin incident in August 1964 and the subsequent bombing of North Vietnam, the Indochinese struggle had been consuming increasing amounts of time and resources in Washington, as well as in the public mind. Vietcong sappers attacked the base, destroying five aircraft, and killing four American soldiers. Although the administration did not respond at once to the attack, it was becoming more and more clear that if the United States was going to conduct an air war over North and South Vietnam, with aircraft and personnel stationed in the south, regular ground troops would be required to defend those installations. Dear Anita, Gary and John:

Congratulations on completing the milestone of ten years of service with the Golder Ranch Fire District. Your kindness, friendship, willingness to participate, and overall work ethics have not gone unnoticed. I hope by this small token of appreciation that you know how much the entirety of the District appreciates your dedication to serving in the Fire Corps.

As for Anita, you have overseen the residential lock box program to where there are now more than 3200 lock boxes installed. This is a magnificent accomplishment. Your persistence in getting me to keep the shelves stocked and your patience dealing with some pretty difficult customers has paid off big time! Thank you for making this program so successful.

As for John, you have always been there when the need arose. Driving the courier route may seem somewhat trivial but I recall all of the other oddities you have been pressed into service for. Whether it be participating in a public education event, shopping, delivering mail, working the toy drive, the Christmas parade or handling monster air cylinders you always did it with a smile. I totally enjoy each and every visit in my office when you make the rounds. Thank you for all that you do for GRFD!

And for Gary. Seems rather strange to be awarding you with a ten year service pin and at the same time saying farewell. You have always been there for the cause and everyone enjoys when you make the visits in your rounds. As did John, you have participated a numerous events and were always upbeat and happy to oblige when the need arose. Your personality always lit up those around you. We wish you all the best in your future endeavors, however you will be missed among the GRFD family! (I guess now I will just have to deal with Ives (Inside joke)).

Again, congratulations and thank you all!

Escalation of the conflict became one indirect consequence of the attack on Bien Hoa in 1964. The airbase was attacked again in January 1968 as part of the TET offensive. A plane with 185 very young soldiers landed, and (literally) marched off to serve their county. This same plane was then filled with 185 soldiers direct from the jungles, the flight plan was east, due east to the Pacific coast of the United States. Phyllis learned about hazardous duty and about war. According to Phyllis, the pride and strength now within these soldiers as we flew east was and has been unforgettable. Phyllis’ future husband was a captain for United Airlines flying the southern Pacific routes. Phyllis and Gene had a great deal in common simplifying their life together. Phyllis cared for Gene almost ten years while dementia slowly took him away. He died in 2017. They were married for forty years.

• PERSONAL OR SPECIAL NOTES OF INTEREST: In May of 2015 Phyllis asked if Chief Loesche would write a letter of recommendation to the Fire Chief of Leadville, CO, as Phyllis maintains a residence and resides there from June to October. She wanted to do for them as a volunteer while in Colorado as she did for GRFD. Chief Dailey having received the letter agreed and brought Phyllis on as a volunteer. In time, Phyllis then became a part-time employee for the City of Leadville working in the fire department. For her duties there she received the State of Colorado Small Town Hero of the Year Award in 2017 for the work she performed. Leadville is a small mountain town in Colorado sitting at 10000 feet elevation. The Leadville Lake County Fire and Rescue Department became operational in 1882 and covers 376 square miles. Phyllis is special assistant to Fire Chief Dan Dailey. Last year the firefighters gave her six bugles (!), Chief Dailey agreed. LLCFR operates as an all hazards station; roads, lakes, river, swift water rescue, high altitude rescue, wildland fire while protecting the town and county. Last summer Phyllis assisted Chief Fire Marshal Steve Boyle installing 500 smoke detectors supplied by the American Red Cross. Leadville has a population of 3000 residents, the Red Cross was very happy and amazed with our effort. Phyllis takes much of what she learned in GRD to Leadville. They are slowly becoming GRFD north! Phyllis continues to serve GRFD in the FLS Division performing many functions. She is fun to have around and never stops learning to help serve our community. Thank you Phyllis for your years of service as a Fire Corps Member in GRFD!

EMPLOYEE RECOGNITION

Employee Name: Jennifer Akins Date of Hire: 04/05/2010 Current Position: Deputy Fire Marshal Reason for Recognition: Years of Service Date of Board Meeting: April 14, 2020 Prepared by: Chief Loesche

The employee named above will be recognized for Years of Service milestone, Job Promotion, New Employee, or Academy Graduate.

Complete: Current Position, Prepared by, GRFD CAREER HISTORY, the PROFESSIONAL ACCOMPLISHMENTS/ACHIEVEMENTS, and PERSONAL OR SPECIAL NOTES. This information will be used when the employee is recognized at the next GRFD Board Meeting. Please return to Human Resources via email by: 3/25/2020 Questions regarding the completion of this form can be addressed to Human Resources.

 GRFD CAREER HISTORY: Jenn Akins was hired in April 2010 as a Firefighter/EMT. She became an Inspector in May of 2014 and promoted to Deputy Fire Marshal in May of 2015.

 PROFESSIONAL ACCOMPLISHMENTS/ACHIEVEMENTS: Since 2015, Jenn has acquired several ICC certifications up to ICC Fire Code Specialist and ICC Fire Marshal. Jenn is currently working on obtaining a P.E. in Fire Protection Engineering.

 PERSONAL OR SPECIAL NOTES OF INTEREST: In Jenn’s free time, she likes to take care of her 50+ “super-hot” pepper plants and travel to weird places.

EMPLOYEE RECOGNITION

Employee Name: Ross Avey Date of Hire: 04/05/2010 Current Position: Fire Fighter Reason for Recognition: Years of Service Date of Board Meeting: April 14, 2020 Prepared by: Vince Kukahiko

The employee named above will be recognized for Years of Service milestone, Job Promotion, New Employee, or Academy Graduate.

 GRFD CAREER HISTORY: 10-year fire fighter with Golder Ranch Fire District.

 PROFESSIONAL ACCOMPLISHMENTS/ACHIEVEMENTS: Firefighter for ten years. Tried and true driver/operator. Brent also hosts a fire and life safety conference for fire investigators that helps to provide CE credit-hours required for Fire Inspectors to have an active status.  PERSONAL OR SPECIAL NOTES OF INTEREST: Brent Avey is a passionate, value driven, and multi-faceted firefighter. If I were to describe Avey in one word it would be passionate. If I were to interpret what he values most it would be famliy, friendship, and integrity. He approaches adversity with a sense of openness to communicate about any and all subjects all the while retaining the ability to compromise with diverse opinions. Beyond family, His sense of integrity is a priority and always seeks to hold himself and others to a high standard. He would never ask anyone to do something he wouldn’t personally be willing to do or be held accountable for. Brent Avey has a deep sense of compassion towards his fellow fire-fighters and is always actively seeking the opportunity to help others whether through professional mentorship or personal guidance on or off shift. He is an amazing chef and many of his dishes are commonly requested among the crew but he does like it extremely spicy. Although delicious, this man’s standard level of spiciness is something to be approached with caution. Although, he is always willing to accommodate everyone in such regard. He likes to bring everyone together as a family and I always get the impression that when we all do sit down together for dinner, there is an air of pride he exudes towards us as a crew, much like one would have with their own family. Avey is also an entrepreneur. He has many skills including mechanical skills, business savvy, and computer technology fluency. Avey is a genuinely good person and his many traits make him not only a professional asset but also a valued member of any crew and the Golder Ranch family. EMPLOYEE RECOGNITION

Employee Name: Adin De Masi Date of Hire: 04/05/2010 Current Position: Fire Medic Reason for Recognition: Years of Service Date of Board Meeting: April 14, 2020 Prepared by: Captain Rene Sanchez

The employee named above will be recognized for Years of Service milestone, Job Promotion, New Employee, or Academy Graduate.

GRFD CAREER HISTORY: Adin began his career with Golder Ranch Fire District in April of 2010 as a Firefighter/EMT. Since joining the district, Adin has become a contributing member of our Special Operations Team and EMS division. His passion for EMS has shaped him into one of our most respected and reliable medics. Adin also recently completed the required process and education to become a CHIP medic. Adin’s current assignment is station 377 on B shift.

PROFESSIONAL ACCOMPLISHMENTS/ACHIEVEMENTS:  NREMT Paramedic

 TRT -all disciplines  HazMat Technician  Driver operator  Completed GRFD’s Acting Captain’s course  CHIP Medic  Master’s Degree in Art

PERSONAL OR SPECIAL NOTES OF INTEREST: I consider Adin an invaluable asset to our district, a mentor, and a friend. I have had the honor and privilege to work with Adin over the past few years and he is always leading by example. Whether it’s having a calm cool approach in a time of chaos, to cooking up some exotic meals in the kitchen for his crew, or mentoring his crew in health and fitness, he is always setting the standard of what it means to be a Golder Ranch Firefighter. His passion and enthusiasm is extremely contagious. If it is Adin responding to you on your worst day or find yourself working alongside him you are truly blessed. Adin is a loving father to four beautiful children Shep, Finn, Izzy, and Mac. He is also a loving and caring husband to his wife Rachel. When Adin isn’t out in the wild, camping with his boys, you are sure to find him at your local dojo or Gym. There is no doubt in my mind that Adin will uphold the values and principles of the Golder Ranch Fire District. The district and community are truly fortunate to have Adin De Masi as a part of the Golder Ranch Family.

EMPLOYEE RECOGNITION

Employee Name: John Miller Date of Hire: 04/05/2010 Current Position: Firefighter Reason for Recognition: 10 Years of Service Date of Board Meeting: April 14, 2020 Prepared by: Captain Michael Leslie

The employee named above will be recognized for Years of Service milestone, Job Promotion, New Employee, or Academy Graduate.

● GRFD CAREER HISTORY:

Firefighter John “Johnny” Miller began his career here at Golder Ranch Fire District after many years of being a professional bull rider, Farrier, and male model for Stetson. Johnny made huge strides during his joint academy between Northwest Fire and Golder Ranch Fire. During that time Johnny learned the importance of using a Flash Drive and computer to turn in assigned homework, instead of using printer paper and hand writing assignments. In addition to bringing all of your assigned uniforms to the first day of academy, rather than leaving your newly pressed Class A uniform hanging up at home. Johnny is a valuable member to the Golder Ranch Fire District where he is a leader who follows GRFD’s Mission and Vision Statements and is an example to his peers with the importance of ethics, morals, and strong work ethic.

● PROFESSIONAL ACCOMPLISHMENTS/ACHIEVEMENTS:

Johnny has been certified as a Driver Operator and will be testing for the position of Engineer in the near future, Honor Guard member for the past six years where he holds the position of Honor Guard Commander, Threat Liaison Officer, and Crossfit Level 1 Instructor.

● PERSONAL OR SPECIAL NOTES OF INTEREST: If you know Johnny Miller, you know that he always has great stories to tell about his many adventures in life. He will no doubt have you laughing and when you have the opportunity to work with Johnny you know you are going to have a great day. Aside from being a great firefighter and friend, Johnny’s true love is his wife Jenn and daughter Laynne. To hear Johnny tell a story about Laynne’s accomplishments in school or softball shows you just how proud of a dad he is. EMPLOYEE RECOGNITION

Employee Name: Jeremy Rinder Date of Hire: 04/05/2010 Current Position: Engineer 377 “A” Reason for Recognition: Years of Service Date of Board Meeting: April 14, 2020 Prepared by: Mark Wilson

The employee named above will be recognized for Years of Service milestone, Job Promotion, New Employee, or Academy Graduate.

 GRFD CAREER HISTORY: Jeremy started with Golder Ranch in April of 2010. He promoted to Engineer in 2014. Jeremy, AKA Dirty has spent time at stations 373,375, 378 and station 377 where he currently is assigned to Special Operations on A shift. He is a huge asset to Special Operations and is one of the few that everyone looks to when they have a hazardous materials question. He is heavily involved with designing and ordering new apparatus and travels to the manufacturing facilities for inspections.

 PROFESSIONAL ACCOMPLISHMENTS/ACHIEVEMENTS: Jeremy has stayed very active since joining the Golder Ranch family. He has promoted to Engineer, became certified in Rope Rescue, Confined Space Rescue, Emergency Building Shoring, Swift Water rescue and Trench Rescue. Jeremy spent five weeks in school to become a Hazardous Materials Technician. He has mentored several probationary firefighters as well as aspiring engineers.  PERSONAL OR SPECIAL NOTES OF INTEREST: When Jeremy isn’t saving the world, he enjoys spending time with his wife Cristal, daughter Olyvia and son C.J. Jeremy also enjoys completely remodeling his house on his own. He hopes to be completed by 2027. He also is a really good pickle ball player and hopes to turn professional after the fire service.

GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Brooke Painter, Board Services Manager

DATE: June 9, 2020

SUBJECT: CONSENT AGENDA

ITEM #: 6A – 6B

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND In compliance with A.R.S. §38-431.01, approval of:

A. APPROVE MINUTES – MAY 12, 2020 REGULAR SESSION B. APPROVE MINUTES – MAY 12, 2020 EXECUTIVE SESSION

RECOMMENDED MOTION

Motion to approve the June 9, 2020 Consent Agenda.

GOLDER RANCH FIRE DISTRICT GOVERNING BOARD MEETING REGULAR SESSION MINUTES May 12, 2020 9:00 a.m. 3885 East Golder Ranch Drive, Tucson, Arizona

1. CALL TO ORDER/ROLL CALL Fire Board Chairperson Vicki Cox Golder called the meeting to order on Tuesday, May 12, 2020 at 9:02 a.m.

Members Present: Board Chairperson Vicki Cox Golder (via Zoom), Board Vice-Chair Richard Hudgins, Clerk Wally Vette (via Zoom), Board Member Steve Brady, Board Member Albert Pesqueira (via Zoom)

Staff Present: Fire Chief Randy Karrer, Assistant Chief Patrick Abel, Assistant Chief Brandhuber, Community Relations Manager Anne-Marie Braswell (via Zoom), Finance Manager Dave Christian, IT Manager Herman Rascon (via Zoom), Board Services Manager Brooke Painter, and Legal Counsel Donna Aversa (via Zoom)

2. FIRE BOARD REPORTS There were no reports made by the Governing Board Members.

3. CALL TO THE PUBLIC There were no public issues presented.

4. CONSENT AGENDA

A. APPROVE MINUTES – APRIL 14, 2020 REGULAR SESSION B. APPROVE AMENDMENTS TO POLICY 1313 OVERTIME/COMPENSATORY TIME OFF AND POLICY 1614 FAMILY MEDICAL LEAVE ACT

MOTION by Board Member Brady to approve the May 12, 2020 Consent Agenda MOTION SECONDED by Vice-Chair Hudgins MOTION CARRIED 5/0

5. REPORTS AND CORRESPONDENCE

A. FIRE CHIEF'S REPORT – Chief Karrer presented the fire chief’s report to the Governing Board. He added that some of the businesses in our area are beginning to open back up [previously shut due to COVID-19]. He continued to say that we have maintained status quo and will reopen the offices after the 15th. Chief Brandhuber and Chief Hurguy answered a question from Clerk Vette regarding potential grant applications. Chair Cox Golder asked if we kept in touch with Mrs. Samaniego; she also asked about the status Brandon Land. Chief Karrer also noted that we have teamed up with Project Graduation

GOLDER RANCH FIRE DISTRICT Page 1 of 7

to utilize our Training auditorium to allow a Zoom-type of event for the graduates. There were no further questions or comments from the Governing Board.

 BOARD SERVICES REPORT – Board Services Manager Painter stated that her report was included in the board packet. There were no further questions or comments from the Governing Board.

 COMMUNITY RELATIONS REPORT – Community Relations Manager Braswell stated that her report was included in the board packet. She stated that we have stayed busy with food drives, a blood drive, and parades during the COVID-19 pandemic. There were no further questions or comments from the Governing Board.

 INFORMATION TECHNOLOGY REPORT – IT Manager Rascon stated that his report was included in the board packet. There were no further questions or comments from the Governing Board.

 LEADERSHIP TEAM REPORT – President Jones was not present.

B. EMERGENCY/LIFE SAFETY SERVICES ASSISTANT CHIEF'S REPORT – Chief Brandhuber presented the Emergency/Life Safety Services Assistant Chief’s report to the Governing Board. He added that we have begun the open enrollment process for employees’ benefits, which will all be done online this year, and that the HR team did a good job. He also gave kudos to Manager Christian and his team on receiving the Certificate of Achievement for Excellence in Financial Reporting (CAFR) Award again. There were no further questions or comments from the Governing Board.

C. LOGISTICS AND SPECIAL PROJECTS ASSISTANT CHIEF'S REPORT – Chief Abel presented the Logistics and Special Projects Assistant Chief’s report to the Governing Board. He reported that we now have permits approved for the remodel of Station 375 and the temporary modular home; the remodel project is now officially underway. There were no further questions or comments from the Governing Board.

6. REGULAR BUSINESS

A. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN GOLDER RANCH FIRE DISTRICT AND THE PINAL COUNTY PUBLIC HEALTH SERVICES DISTRICT FOR THEIR MUTUAL INTEREST IN ESTABLISHING PROCEDURES FOR EFFECTIVE COORDINATION OF PUBLIC SAFETY AND/OR EMERGENCY SERVICES DURING THE COVID-19 PANDEMIC.

Chief Karrer explained that this agreement allows Pinal County Health Department to send the patients’ names and addresses within our jurisdiction who have tested positive for COVID-19 to the dispatch center. This information will then be relayed to our crewmembers upon dispatch, allowing them to take the extra necessary precautions.

GOLDER RANCH FIRE DISTRICT Page 2 of 7

MOTION by Vice-Chair Hudgins to approve the Memorandum of Understanding between Golder Ranch Fire District and the Pinal County Health Services District for their mutual interest in establishing procedures for effective coordination of public safety and/or emergency services during the COVID-19 pandemic MOTION SECONDED by Clerk Vette MOTION CARRIED 5/0

B. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF A NEW POLICY 1624 – CRAIG TIGER ACT

Assistant Chief Brandhuber explained that this is an unfunded mandate regarding mental health support for first responders, to provide them counseling services. He stated that we already have a good peer support team, good use of EAP, so although it is hard to forecast the potential costs, we do not anticipate having the impact that other agencies may see.

MOTION by Clerk Vette to approve the new policy 1624 – Craig Tiger Act as presented MOTION SECONDED by Vice-Chair Hudgins MOTION CARRIED 5/0

C. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF AN AGREEMENT BETWEEN GOLDER RANCH FIRE DISTRICT AND SWAGIT PRODUCTIONS FOR LIVE STREAMING, MEDIA ON DEMAND, AND INDEXING MONTHLY BOARD MEETINGS

Manager Painter explained that there have been ongoing discussions about the need to live stream and/or record the monthly board meetings. Manager Painter and IT Supervisor Martinez researched the different options that were available to meet these needs. After careful consideration, Swagit Productions was the option that will provide exactly what is needed, and then some. They will stream, record and post recordings on the website, and index the meetings according to the agendas. This will become very user-friendly for the pubic. The Town of Oro Valley, the Town of Marana and Northwest Fire District all use Swagit as well and are very happy with the services they provide. Manager Painter continued that the costs associated for the equipment and services had previously been approved for the current budget.

MOTION by Vice Chair Hudgins to approve the agreement between Golder Ranch Fire District and Swagit Productions for live streaming, media on demand, and indexing monthly board meetings MOTION SECONDED by Board Member Brady MOTION CARRIED 4/1 – CHAIRPERSON COX GOLDER VOTED NO

D. DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION #2020-0002, APPROVING THE CALL OF ELECTION FOR THE GOVERNING BOARD OF THE GOLDER RANCH FIRE DISTRICT FOR THE PURPOSE OF FILLING THREE VACANCIES ON THE GOVERNING BOARD IN NOVEMBER 2020

GOLDER RANCH FIRE DISTRICT Page 3 of 7

Manager Painter explained that the Governing Board must approve by resolution, to call for an election pursuant to no later than one hundred and fifty days before the date an election. She continued that Golder Ranch Fire District would contract with Pima and Pinal Counties to conduct the election. She stated that she will also notify the Board of Supervisors in each county pursuant to A.R.S. §16-225. She explained that if there are only three candidates (the three incumbents), to file petitions, the Board of Supervisors would cancel the election and appoint the three candidates to the three open seats.

MOTION by Board Member Brady to approve Resolution #2020-0002 approving the call of election for the Governing Board of the Golder Ranch Fire District for the purpose of filling three vacancies on the Governing Board in November 2020 MOTION SECONDED by Vice-Chair Hudgins MOTION CARRIED 5/0

E. DISCUSSION AND POSSIBLE ACTION REGARDING WORKERS’ COMPENSATION INSURANCE OPTIONS

Chief Karrer explained that the resolution presented for the Board’s approval is the first step in joining the Arizona Fire Districts Workers’ Compensation Pool, as CopperPoint has dropped us, due to the new cancer laws that recently passed. School districts across the state already use this type of pool. Currently there are 16 fire districts across the state who have already passed resolutions to join this pool. Chief Karrer answered questions from Vice Chair regarding fire departments/municipalities.

This essentially states that Golder Ranch Fire District is committed to joining the pool, accepts the pool capitalization and annual contribution costs, and authorizes Chief Karrer to execute all agreements, documents, and other instruments deemed appropriate to complete the process in forming the pool.

MOTION by Vice-Chair Hudgins to approve Resolution #2020-0003 approving Golder Ranch Fire District to enter into an agreement with the Arizona Fire Districts Workers’ Compensation Pool MOTION SECONDED by Clerk Vette MOTION CARRIED 5/0

F. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF RECLASSIFYING THE TEMPORARY ADMINISTRATIVE DEPUTY CHIEF POSITION TO A PERMANENT FULL-TIME POSITION UTILIZING EXISTING FUNDS

Chief Brandhuber explained that we have had a battalion chief in this position on a trial basis. He would like to see this as a permanent position for the next three years, then re-evaluate if there is still a need for it. Chief Hurguy elaborated on the accomplishments of this position and the duties he envisions for the positon in the future.

GOLDER RANCH FIRE DISTRICT Page 4 of 7

MOTION by Vice-Chair Hudgins to approve the reclassification of the temporary administration deputy chief position to a permanent full-time position utilizing existing funds MOTION SECONDED by Clerk Vette MOTION CARRIED 5/0

G. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF THE PROPOSED TENTATIVE BUDGET FOR GOLDER RANCH FIRE DISTRICT FOR FISCAL YEAR 2020 – 2021

Chief Karrer stated that this is unprecedented times with the current COVID-19 pandemic. However, the collection of tax revenues have been steady. We have lost some revenue related to ambulance transports. As such, he stated that he is confident that the budget as presented today is ready to be adopted and posted for the 20-day requirement for final approval in June.

Manager Christian explained the proposed budget, including the total costs and revenues. He stated there were minor changes from the version one budget presented. He stated that the current budget presented is $38,543,486 with no change to the proposed mil rate of $2.35 and a bond mil rate of $0.11.

Chief Karrer answered questions from Clerk Vette about the possibility of earmarking potential savings.

MOTION by Vice-Chair Hudgins to approve the Golder Ranch Fire District tentative budget for fiscal year 2020-2021 in the amount of $38,543,486 with a proposed mil rate of $2.35 and a bond mil rate of $0.11 and to publish the tentative budget for the public notice pursuant to A.R.S. §48-805.A(2) MOTION SECONDED by Clerk Vette MOTION CARRIED 5/0

H. DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF A PUBLIC HEARING DATE FOR THE ADOPTION OF THE GOLDER RANCH FIRE DISTRICT BUDGET FOR FISCAL YEAR 2020 – 2021

Chief Karrer stated this is a statutory requirement; he suggested that the public hearing be set for the next board meeting, on June 9, 2020.

MOTION by Vice-Chair Hudgins to schedule a public hearing date for the formal adoption of fiscal year 2020-2021 budget on June 9, 2020 at 9:00 a.m. in the Golder Ranch Fire District Administration Board Room MOTION SECONDED by Clerk Vette MOTION CARRIED 5/0

GOLDER RANCH FIRE DISTRICT Page 5 of 7

I. DISCUSSION AND POSSIBLE ACTION REGARDING THE GOLDER RANCH FIRE DISTRICT RECONCILIATION AND MONTHLY FINANCIAL REPORT

Finance Manager Christian presented the monthly financials and reconciliation for Golder Ranch Fire District to the Governing Board. There were no further questions or comments from the Governing Board.

MOTION by Board Member Pesqueira to approve and accept the Golder Ranch Fire District reconciliation and monthly financial reports as presented MOTION SECONDED by Vice-Chair Hudgins MOTION CARRIED 5/0

J. EXECUTIVE SESSION FOR LEGAL ADVICE: THE GOLDER RANCH FIRE DISTRICT BOARD MAY VOTE TO GO INTO EXECUTIVE SESSION PURSUANT TO A.R.S. §38-731.03.A.(3) FOR THE PURPOSE OF DISCUSSION AND CONSULTATION FOR LEGAL ADVICE WITH THE ATTORNEY FOR THE DISTRICT REGARDING THE ROLE OF INDIVIDUAL BOARD MEMBERS AND THE BOARD RELATED TO PERSONNEL MATTERS INCLUDING PERSONNEL INVESTIGATIONS AND DISCIPLINARY MATTERS

MOTION by Board Member Brady to enter into executive session pursuant to A.R.S. §38-7431.A(3) for the purpose of legal advice with the attorney at 10:02 a.m. MOTION SECONDED by Vice-Chair Hudgins MOTION CARRIED 5/0

In attendance for the executive session were the Governing Board, Chief Karrer, Legal Counsel Aversa and Manager Painter.

Board Member Pesqueira excused himself from the meeting at 10:42 a.m. Chairperson Cox Golder did not resume via Zoom to the meeting.

Vice-Chair Hudgins reconvened into regular session at 10:46 a.m. and reminded those in executive session that all matters discussed executive session are confidential pursuant to A.R.S. §38-431.3(C).

7. FUTURE AGENDA ITEMS This provides an opportunity for the Board to direct staff to include items on future agendas for further consideration and decision at a later date, or to further study the matter.  Regularly Scheduled Meeting – June 9, 2020

8. CALL TO THE PUBLIC There were no public issues presented.

GOLDER RANCH FIRE DISTRICT Page 6 of 7

9. ADJOURNMENT

MOTION by Board Member Brady to adjourn the meeting at 10:47 a.m. MOTION SECONDED by Clerk Vette MOTION CARRIED 3/0

______Wally Vette, Clerk of the Board Golder Ranch Fire District b/p

GOLDER RANCH FIRE DISTRICT Page 7 of 7 GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Brooke Painter, Board Services Manager

DATE: June 9, 2020

SUBJECT: APPROVAL OF AN INTERGOVERNMENTAL AGREEMENT WITH PINAL COUNTY ELECTIONS AND RECORDERS DEPARTMENTS FOR ELECTION AND VOTER REGISTRATION SERVICES FOR A POSSIBLE ELECTION TO FILL THREE VACANCIES ON THE GOVERNING BOARD TO BE HELD ON NOVEMBER 3, 2020

ITEM #: 6C

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND

The Golder Ranch Fire District Governing Board has three seats that will expire in November 2020. In order for Pinal County to supply the Golder Ranch Fire District with election and voter registration services, the District must inter into an Intergovernmental Agreement (IGA). Pima County does not require an IGA to conduct the election and voter registration services.

The IGA is included in the board packet for the Governing Board’s review.

RECOMMENDED MOTION

Agenda item is included in the Consent Agenda.

PINAL COUNTY ELECTIONS MICHELE FORNEY

Subject: Intergovernmental Agreements

In order to supply your Special District with Election and Voter Registration services, please complete the attached Intergovernmental Agreement (IGA).

Fill-in all applicable areas and obtain signatures from the appropriate parties (including your legal counsel).

Upon completion, please return the IGA to the address listed on the upper right hand corner of the agreement. To ensure that all statutory and legal requirements are met (by all parties), the signed IGA must be in our office at least one hundred twenty days prior to the Election Date.

After all signatures have been obtained and the IGA is approved by the Pinal County Board of Supervisors, you will receive an approved copy. If you have any questions, please contact our Elections Department at (520) 866-7557.

188 S. MAIN STREET * COOLIDGE, AZ 85128

P. O. BOX 2209 * COOLIDGE, AZ 85128 PH (520) 866-7557 * FAX (520) 866-7551 * TDD (520) 866-6851 pinal.gov/Departments/Elections- 1 - To be completed by Special District: Completed Agreement filed and returned to: Contact name Pinal County Elections Dept.

Title P. O. Box 2209 Address Coolidge, AZ 85128

Phone Number

INTERGOVERNMENTAL AGREEMENT FOR PROVISION OF SERVICES BY THE PINAL COUNTY ELECTIONS AND RECORDER DEPARTMENT

THIS AGREEMENT is entered into this day of , 20 ,

between Pinal County, a political subdivision of the State of Arizona, hereinafter referred to as “County”,

and , hereinafter referred to as “District”.

WHEREAS, A.R.S. Section 11-952 allows public agencies to contract for services and enter into

agreements; and,

WHEREAS, District may hold Special/Regular elections for bond issues, recalls, overrides, etc

pursuant to A.R.S. Sections 48-802, 48-2019, 48-2681, 48-3011, 48-3444, 19-201 et seq., and,

WHEREAS, County is authorized, pursuant to A.R.S. Sections 11-251(3), 16-172, and 16-511, et

seq., to perform services concerning elections, and,

WHEREAS, County and District have determined that the use of certain services of the Pinal

County Elections Department and the Pinal County Recorder’s Office is in the public interest, and the

County agrees to provide such services.

NOW, THEREFORE, in consideration of the mutual covenants of and stipulations set forth

herein, the parties agree as follows:

1. The purpose of this Agreement is to secure the services of the County for the preparation and

conduct of election (s) to be held on . Name of election Date of election

- 2 - 2. The Services provided by the County Election Department are:

a. Prepare ballot formats for the District to be approved by the Jurisdiction.

b. Provide the sample ballots with the District measures’ positions according to precincts within the boundaries of the District.

c. Provide sample ballots, if required, for public distribution and issue them through the District.

d. Provide ballots to be used in each precinct, which will allow qualified electors to vote for the District Candidates and/or Measures.

e. Conduct logic and accuracy tests as required by law and publishing all legal notices in connection therewith.

f. Provide nominating petitions and other necessary information to prospective candidates for board positions.

g. Accept candidates’ nomination documents for filing.

h. Accept candidates’ financial disclosure statements.

i. Accept all campaign statements and expenditure reports from candidates and/or candidates’ campaign committees.

j. Prepare and issue certificates of election to candidates declared to be elected.

k. Tally official results of the election(s), utilizing paper ballots or electronic ballot counting equipment as mutually agreed upon between District and County.

l. Cause the precinct election boards to utilize the copies of precinct registers, prepared from the records of the County Recorder, for the purpose of identifying the electors qualified to vote in the above-mentioned election(s).

3. The Services provided by the County Recorder are:

a. Provide copies of precinct registers of qualified electors for precincts contained partially or wholly within the District limits. Said registers shall be prepared from the voter registration records of the County Recorder

- 3 - b. Early Voting – Indicate only one below:

District authorizes County Recorder to handle all Early Voting Functions.

District will be handling Early Voting functions. The County Recorder will provide the following:

♦ A list of qualified electors who are eligible to vote early: such lists are to be used solely by the District for Early Voting, or such other election related purposes as may be specifically authorized by law. ♦ A list of permanent early voters within the District that are to automatically be mailed an early ballot. Said lists shall be generated from the voter registration records of the County Recorder.

4. Obligation of District. The District or designate thereof agrees to:

a. Provide the Elections Department with a certification of the measures to appear on the official ballot for the Special/Regular election.

b. Publish all legal notices in connection with district election with the exception of the logic and accuracy test notification as described in Section 2(e) of this agreement

c. If the District chooses to conduct their own early voting, provide the County Recorder, upon receipt and prior to processing early ballots, copies of the complete Applications of Early Ballots for signature comparison by the County Recorder or other officer in charge of elections as required by A.R.S. Section 16-550(A). These copies can be provided by mail, hand delivery, or fax as time constraints dictate.

d. Pay to County, on a reimbursable basis, all costs of personnel, election materials, and supplies expended by County pursuant to this Agreement. District will make said payment to County within fourteen (14) days after presentation by County of demand for said payment.

e. If the District chooses to conduct their own early voting, a list of all “Inactive Status” electors who voted in the election pursuant to A.R.S. Section 16-583 shall be provided to the County Recorder.

f. Agree to be a point of contact regarding conditional provisional ballots – in that a voter of a conditional provisional ballot can take an acceptable type of personal identification to qualify the subject conditional provisional ballot; document what type of identification is provided indicating any identification numbers and issue dates; provide a daily receipt of identification forms from conditional provisional ballot holders by District clerk office that will be forwarded to the Voter Registration Department of the Pinal County Recorder. This can be done by fax or hand-carried.

- 4 - 5. Manner of Financing and Budgeting. Each party represents that it has sufficient funds

available in its current fiscal year budget to discharge the funding obligation imposed by this

Agreement, and agrees that such funds shall be solely available therefore.

6. Termination. This Agreement shall terminate upon all matters connected with the election

being resolved, legal challenges excepted or upon written notice by either party to the other

within thirty (30) days of the effective date of this Agreement. Should the election herein be

challenged or questioned for any reason whatsoever, then, in such event, District shall be

solely responsible for defending, legally or otherwise, said election.

7. Indemnification of County. To the extent allowed by law, the County agrees to indemnify and

hold harmless the District from all injuries to persons or property caused by the acts or

omissions of the County arising out of the County’s activities under this Agreement. To the

extend allowed by law, the District agrees to indemnify and hold harmless the County from all

injuries to persons or property caused by the acts or omissions of the District arising out of the

District’s activities under this Agreement.

8. Conflict of Interest. The parties have been advised of and are aware that the Pinal County

Attorney’s Office represents both Pinal County and also the District and have been informed

to seek the advice of outside counsel. The parties expressly and mutually waive any adverse

interest that may exist and also waive any allegations of conflict of interest by the Pinal

County Attorney’s Office and expressly approve of the Pinal County Attorney’s Office dual

representation.

9. Effective Date and Term of Agreement. This Agreement shall be effective upon approval

by the Pinal County Board of Supervisors, and shall terminate as provided in 6 above.

- 5 - 10. Nondiscrimination. The parties shall comply with Executive Order 99-4 and all other

applicable State and Federal employment laws, rules, and regulations, mandating that all

persons shall have equal access to employment opportunities, and that no person shall be

discriminated against due to race, creed, color, religion, sex, national origin or disability.

11. Severability. If any provisions of this Agreement or application thereof to the County,

District, person or circumstances is held invalid; such invalidity shall not affect other

provisions or applications of this Agreement, which can be given effect, without the invalid

provision or application and to the end the provisions of the Agreement are declared to be

severable.

12. E-Verify/Immigration. The parties warrant and represent to each other that they are in

compliance with the Federal Immigration and Nationality Act (FINA), A.R.S. Sections

41-4401 and 23-214, and all other federal and state immigration laws and regulations.

13. Cancellation. This Agreement may be canceled by either party for conflict of interest

pursuant to A.R.S. Section 38-511.

14. Governing Law. This Agreement shall be construed under the laws of the State of Arizona

and by applicable federal law.

15. Entire Agreement. This Agreement contains the entire agreement between parties concerning

its subject matter and any amendment to this Agreement shall not be made except by mutual

written agreement of the parties.

16. Notices. All notice required by this Agreement, such as notice of termination, shall be sent

by U.S certified mail, return receipt requested, or delivered by hand to the party at the

address indicated or such other address requested by notice to the other party. A notice

shall be considered given when received.

- 6 - County: Pinal District: Name, Title: Pinal County Elections Dept. Name, Title: Address: P. O. Box 2209, Coolidge, AZ 85128 Address:

Notwithstanding the above, any routine communications between the parties that do not affect

the rights or obligation of the parties, such as communications regarding the election(s), results,

canvass, or otherwise may be sent and received via email.

17. Waiver. A waiver by either party of any of the terms, conditions and covenants to be

performed by the other shall not be construed to be a waiver of any succeeding breach, nor of

any other term, condition, or covenant contained in this Agreement.

- 7 -

IN WITNESS WHEREOF, the parties hereby have executed this Agreement the day and year first above written.

DISTRICT PINAL COUNTY

BY: Printed Special Taxing District Name Michele Forney Pinal County Elections Director BY: Name/Title

PINAL COUNTY BOARD OF SUPERVISORS ATTEST:

BY: BY: District Clerk Chairman

Approved as to form: ATTEST: And within the powers and authority granted under the laws of this State to the District

BY: BY: District Attorney Clerk, Board of Supervisors

Approved as to form:

BY:

Deputy County Attorney

- 8 - GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Pat Abel, Assistant Chief

DATE: June 9, 2020

SUBJECT: APPROVAL OF RESOLUTION NUMBER 2020-0004 DECLARING THE LISTED DISTRICT ITEMS AS SURPLUS AND DIRECTION TO STAFF TO DISPOSE OF THE DECLARED SURPLUS ITEMS IN A WAY THAT BEST MEETS THE NEEDS OF THE DISTRICT

ITEM #: 6D

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND

The Golder Ranch Fire District has accumulated items that we no longer use or need. The attached documentation provides a list of those items the district is seeking to surplus. This agenda item is to receive approval to classify these items as surplus and to place the items on a public surplus auction site. The Logistics Chief and staff will direct this operation.

RECOMMENDED MOTION

Motion to approve Resolution #2020-0004 declaring the list of items presented as surplus to the needs of the District and direction for staff to dispose of declared surplus items in a way that best meets the needs of the District

GOLDER RANCH FIRE DISTRICT Fire ~ Rescue ~ Ambulance 3885 E. Golder Ranch Drive Tucson, Arizona 85739

Chief Randy Karrer

RESOLUTION NO. 2020‐0004

A RESOLUTION OF THE GOVERNING BOARD OF THE GOLDER RANCH FIRE DISTRICT DECLARING THE LISTED ITEMS AS SURPLUS AND DIRECTION TO STAFF TO DISPOSE OF THE DECLARED SURPLUS ITEMS IN SUCH A WAY THAT BEST MEETS THE NEEDS OF THE DISTRICT

The Golder Ranch Fire District Governing Board hereby adopts and sets forth the following Resolution:

WHEREAS, the Golder Ranch Fire District is a fire district and political subdivision of the State of Arizona, and is duly organized and existing pursuant to the constitution and laws of the State; and

WHEREAS, the Golder Ranch Fire District is the owner of the list of District property as described in Exhibit A, attached to this document, as surplus to the needs of the District; and

WHEREAS, the Golder Ranch Fire District has determined that the items listed in Exhibit A are no longer of any value to the District, do not serve a useful function and are not required for the continued effective operation of the District.

NOW, THEREFORE, BE IT RESOLVED; the Governing Board of the Golder Ranch Fire District declares the items listed on Exhibit A, attached to this resolution, as surplus property and are no longer of need to the District; and

BE IT FURTHER RESOLVED that the Golder Ranch Fire District Governing Board directs staff to dispose of such declared items in a way that best meets the needs of the District in accordance with state statutes.

RESOLUTION NO. 2020-0004 Page 1 of 2

GOLDER RANCH FIRE DISTRICT Fire ~ Rescue ~ Ambulance 3885 E. Golder Ranch Drive Tucson, Arizona 85739

Chief Randy Karrer

ADOPTED AND APPROVED on this 9th day of June 2020, at a duly noticed public meeting of the Golder Ranch Fire District Governing Board.

______Vicki Cox Golder Chairperson of the Governing Board of the Golder Ranch Fire District

ATTEST:

______Wally Vette Clerk of the Governing Board of the Golder Ranch Fire District

RESOLUTION NO. 2020-0004 Page 2 of 2

ITEMS FOR SURPLUS 2020

Misc. fire truck appliances

Genesis extrication tools, Spreader, cutter and hoses

2-Akron hose clamps 2 1/2”, max pressure 150 psi

Air pack bottle, regulator and mask

First Aid box (hanging)

SCBA Scott Bottles 4500-psi fiber wrapped/passed expiration/ 39 without valves 68 w/valves

4 - 4 drawer black file cabinets

MSA Evolution 4000 Thermo Imaging Camera (TIC)

Landice Treadmill

Precore Elliptical EFX532 (@OJ)

5-drug box coolers/incomplete don’t work

2- Apollo 250 universal total gym

Dishwasher

Range

Plotter/Blue print (@OJ)

5000 Generac / Does not start

Turnout storage rack, portable

Fan 20” Supervac, Honda motor / no front cage

Bearing Press

Wood mirror display cabinet (@OJ)

File cabinets (metal) (@OJ)

Phones (@OJ)

Dispose Items

Small file cabinet Jump boxes

Seat cover Turnouts

Hydraulic lift motor

2-light bars

Tin trays (No Photo) Desk Hutch (No Photo)

Requested apparatus to be declared surplus

GRFD Unit 007 Year: 2002 Ambulance Make: Ford Model: F3D Mileage: 271,000 VIN: 1FDWF36F82EC71783 Running Condition: Good, but has a class 2 engine oil leak Engine: 7.3L Transmission: Automatic Summary- this is a 2002 Wheel coach ambulance. The paint is in poor condition, the tires are fair, A/C works front and back, automatic transmission is good. It has power windows power doors, manual seats, tilt steering, two bucket seats upholstery is in good condition, Condition: Good

GRFD Unit 031 Year: 1999 Make: Ford Model: F5D Mileage: 78028 VIN: 1FDAF57F6XEB57566 Running Condition: Engine: 7.3L, runs good but has a class 2 engine oil leak Transmission: Automatic Summary- This is a 1999 Ford F- 450 single cab, it has a bench seat which is in good condition. The tires are in good condition, the cab and dash are in good condition but there are a lot of wires from the disconnected radios and light bar that got disconnected. The paint is in fair condition for the cab, but the service body is on poor condition. This comes with t a 300 hundred gallon fire pump which the fire pump does not work and the fire pump is dismantled. The service body condition is good, all the doors operate properly. Condition: Good

GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Tom Brandhuber, Assistant Chief

DATE: June 9, 2020

SUBJECT: APPROVAL OF A CONTINUATION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN GOLDER RANCH FIRE DISTRICT AND NORTHWEST FIRE DISTRICT FOR BACKUP AMBULANCE TRANSPORTATION SERVICES

ITEM #: 6E

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND

This is a continuation of the an agreement between Golder Ranch Fire District and Northwest Fire District which allows each district to provide contingency ambulance transportation service to each other when available to do so. This agreement would be effective for another five years.

The only change to the agreement is the addition of Basic Life Support (BLS) ambulance transportation services, instead of only providing Advanced Live Support (ALS) ambulance transportation services.

The IGA is included in the board packet for the Governing Board’s review.

RECOMMENDED MOTION

Agenda item is included in the Consent Agenda.

INTERGOVERNMENTAL BACKUP AMBULANCE TRANSPORTATION AGREEMENT BETWEEN NORTHWEST FIRE DISTRICT AND GOLDER RANCH FIRE DISTRICT

THIS AGREEMENT is made and entered into this _____ day of ______, 2020, by and between the NORTHWEST FIRE DISTRICT, an Arizona Fire District (hereinafter referred to as “NWFD”), and the GOLDER RANCH FIRE DISTRICT, an Arizona Fire District (hereinafter referred to as “GRFD”).

WHEREAS, NWFD and GRFD are Arizona Fire Districts, organized under and existing pursuant to Title 48, Arizona Revised Statutes; and

WHEREAS, NWFD is an internationally accredited emergency medical, fire and rescue entity; and

WHEREAS, pursuant to existing agreements between them, NWFD and GRFD cooperate in various activities with the intent of enhancing service and value for their respective communities; and

WHEREAS, NWFD and GRFD are geographically close to one another and desire to cooperate and provide high-quality ambulance transportation and emergency medical services to their residents and the visiting public; and

WHEREAS, NWFD is the holder of a current Certificate of Necessity, No. 138, issued by the Arizona Department of Health Services [AZDHS], which authorizes NWFD to provide emergency ambulance transportation services within an area which includes its territorial jurisdiction; and

WHEREAS, GRFD is the holder of a current Certificate of Necessity, No. 56, issued by AZDHS, which authorizes GRFD to provide emergency ambulance transportation services within an area which includes its territorial jurisdiction; and

WHEREAS, NWFD and GRFD wish to jointly exercise their powers pursuant to A.R.S. 11-952 and A.R.S. 48-805 (B)(16), and enter into an agreement, concerning each Party’s commitment to providing backup ALS and BLS ambulance transportation services within the other Party’s service area, as contemplated by A.A.C. R9-25-907 (2)

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and R9-25-901(5).

NOW, THEREFORE, in consideration of the promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by each Party, it is hereby agreed as follows:

1. Effective Date and Duration of Agreement.

1.1. This Agreement shall be for five years from the effective date or until sooner terminated pursuant to Article 5.

1.2. The effective date of this Agreement shall be after approval by each Party’s governing board, and as of the date of the last signature upon it.

2. Budget.

2.1. Each Party represents that it has within its respective budget, sufficient funds to discharge the obligations and duties assumed under this Agreement. Should either Party fail to obtain continued funding during the term of this Agreement through a failure of appropriation or approval of funds, or through other legal means, then this Agreement shall be deemed to terminate by operation of law.

3. Cooperation.

3.1. The Parties will do the following: 3.1.1. Each Party agrees to provide backup ALS and BLS ambulance transportation services to the other, throughout the requesting Party’s territorial jurisdiction, upon request, in accordance with the terms stated below. 3.1.2. Any ambulance transport or ambulance treatment services shall be billed and governed by the statutes and regulations as enforced by the Arizona Department of Health Services. Neither Party shall be liable for payment to the other for ambulance response.

4. Request for Ambulance Backup.

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4.1. NWFD may respond to calls for help received from the Fire Chief or other authorized persons in command of, or responsible for, fire protection and emergency medical service in GRFD provided, however, that response is to be given only when the services of the responding units can be spared by NWFD with a margin of safety, to protect the residents and property of NWFD; and provided further that GRFD agrees not to call for such help unless the need for emergency medical services is of such proportion that it cannot be handled by its equipment or in the event its resources are engaged providing services simultaneously.

4.2. GRFD may respond to calls for help received from the Fire Chief or other authorized persons in command of, or responsible for, fire protection and emergency medical services in NWFD provided, however, that response is to be given only when the services of the responding units can be spared by the GRFD with a margin of safety, to protect the residents and property of GRFD; and provided further that NWFD agrees not to call for such help unless the need for emergency medical services is out of such proportion that it cannot be handled by its equipment or in the event its resources are engaged providing services simultaneously.

4.3. It is understood and agreed that the Fire Chief from whom assistance is requested shall be the sole judge of how much of the requested assistance shall be furnished in a given instance, and neither Party is in any way liable to the other or to any other person or entity for failure to give the assistance sought.

4.4. It is understood and agreed that the assisting medical units shall work under the direction of the fire chief or other authorized persons directing the emergency medical service for the Party requesting assistance.

4.5. In the event that a Party, in its sole discretion, determines that its resources are depleted or being depleted, that Party may request the other to respond into its service area by contacting the other Party’s communications center and advising the communications personnel of the need for resources.

4.6. It is understood and agreed by the Parties that neither of them may request backup under this Agreement:

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4.6.1. When the need for help arises due to the requesting Party providing services outside of its jurisdictional limits pursuant to a contracted wild-land fire or similar agreement; or

4.6.2. Under any other circumstances where the requesting Party has committed its resources outside of its service area to the point that it cannot provide basic services within its service area.

5. Response to Request for Backup.

5.1. Upon receiving a request for backup, a Party shall immediately evaluate whether it is able to respond to such request and shall immediately notify the Party making such request as to whether it will be responding. The determination of the Party to respond shall remain within that Party’s sole discretion based on its own evaluation of the resources available at a given time.

6. Authority for Request and Response.

6.1. The determination to request backup or to respond to a request for backup shall be made by the fire chief or other authorized persons in command of, or responsible for, fire protection and emergency medical services for each respective Party. Response may be given only when the services of the responding units can be spared by the respective Party within a margin of safety to protect its residents and property. The fire chief or other authorized command officers from whom backup is requested shall be the sole judge of the resources to be furnished and neither Party is in any way liable to the other or to any other person or entity for giving or failing to give the backup requested. Each Party’s personnel, in responding to a request for backup, shall respond pursuant to established incident protocols, as may be set forth or amended from time to time.

7. Termination.

7.1. This Agreement may be terminated by either Party providing 20 days prior

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written notice of termination, for the following reasons: 7.1.1. Upon either Party’s loss or suspension of its Certificate of Necessity to provide ambulance transportation services as described herein; or 7.1.2. Pursuant to the provisions of A.R.S. 38-511 (A)-(G) as may be amended from time to time; or 7.1.3. Upon mutual agreement of the Parties.

8. Notices.

8.1. Notices are deemed to be received 48 hours after they are placed in the U.S. Post, First Class, prepaid, and addressed to the Office of the Fire Chief. Notices are deemed to be received 24 hours after they are transmitted via telefax to the Office of the Fire Chief. Notices are deemed received immediately, if provided by hand delivery to the Office of the Fire Chief.

9. Indemnification.

9.1. Each Party to this Agreement agrees to indemnify, defend, and hold harmless the other, its officials, officers, employees and agents, individually and collectively, from all losses, claims, suits, demands, expenses, subrogation, attorney’s fees or actions of any kind resulting from all personal injury, including bodily injury and death, and property damage occasioned through the performance of and during the term of this Agreement for acts or omissions of such indemnifying Party. This section shall survive any cancellation or termination of this Agreement.

10. Insurance.

10.1. Each Party represents that it shall maintain for the duration of this Agreement, policies of public liability insurance covering all of its obligations undertaken in the implementation of this Agreement, providing bodily injury limits of not less than $1,000,000.00 for any one person, of not less than $2,000,000.00 for any one occurrence, and property damage liability to a limit of not less than $1,000,000.00. The insurance limits set forth above shall not be deemed to limit the scope of indemnification set forth above.

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11. Compliance with Legal Authorities.

11.1. The Parties shall each be responsible for their respective compliance with all requirements of any federal, state, county or local ordinances, statutes, charters, codes, rules, regulations, or any other governmental requirements, including, but not limited to, the rules and regulations of the AZDHS. 11.2. The provisions of A.R.S. 41-1463 and Executive Orders 99-4 and 2009-09 issued by the Governor of the State of Arizona are incorporated by this reference as a part of this Agreement. 11.3. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36.

12. Workers’ Compensation Coverage.

12.1 An employee of either Party shall be deemed to be an “employee” of both public agencies, while performing pursuant to this Agreement, only for purposes of A.R.S. 23-1022 and the Arizona Workers’ Compensation laws. The primary employer shall be solely liable for any workers’ compensation benefits, which may accrue. Each Party shall comply with the employee notice provisions of A.R.S. 23- 906(D) and 23-1022(E).

13. Binding Effect.

13.1 This Agreement shall be binding upon and enforceable by the Parties, their heirs, executors, administrators, personal representatives, successors, successors in interest, and assignees.

14. Amendments.

14.1 This Agreement and all documents and instruments executed in furtherance hereof may be amended or supplemented only by an instrument in writing, signed by the Parties against whom enforcement thereof may be sought.

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15. Paragraph Headings.

15.1 Titles and headings of the paragraphs contained herein are solely for the purpose of convenience and are not intended in any way to affect, control or limit the meaning or application of any such paragraph.

16. Interpretations.

16.1 Words and expressions used herein shall be applicable according to the context and without regard to the number or gender of such words or expressions.

17. Entire Agreement.

17.1 The Parties acknowledge and agree that no representations, warranties, or covenants have been made to, or relied upon by them, or by any person acting for or on their behalf, which are not fully and completely set forth herein. This Agreement supersedes any terms, conditions, covenants or other documents or agreements between the Parties.

18. Construction.

18.1 This Agreement has been negotiated by the Parties and no Party has acted under compulsion or duress, economic or otherwise. The Parties waive any rule of interpretation which would construe any provision of this Agreement against any Party who drafted this Agreement.

19. Governing Law.

19.1 This Agreement and all documents and instruments executed in furtherance hereof, and the rights and obligations of the Parties hereunder, shall be construed and enforced in accordance with, and shall be governed by, the laws of the State of Arizona, statutory and decisional, in effect from time to time, without giving effect to principles of conflicts of law. All Parties consent to personal jurisdiction in Arizona, and venue for any action to enforce this Agreement shall be in Pima County, Arizona.

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20. Attorney’s Fees and Costs.

20.1 Should it become necessary to retain legal counsel to enforce any provisions of this Agreement, the Parties hereto agree that the prevailing Party shall be entitled to the award of reasonable attorney’s fees and other costs.

NORTHWEST FIRE DISTRICT GOLDER RANCH FIRE DISTRICT

______George Carter, Board Chair Vicki Cox Golder, Board Chair

ATTEST: ATTEST:

______Becky Hicks, Clerk of the Board Wally Vette, Clerk of the Board

The foregoing Intergovernmental Agreement has been reviewed pursuant to A.R.S. § 11-952 by the undersigned, who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those Parties to the Intergovernmental Agreement represented by the undersigned.

______Thomas Benavidez Donna Aversa

NWFD Attorney GRFD Attorney

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GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Randy Karrer, Fire Chief

DATE: June 9, 2020

SUBJECT: REPORTS AND CORRESPONDENCE

ITEM #: 7A – 7C

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND A. Fire Chief’s Report – Chief Karrer  Updates on the following areas: o Meetings/Trainings and Events Attended o Political & Public Safety Interactions o District Activities o Personnel o Commendations/Thank You Cards Received  Board Services Report – Manager Painter  Community Relations Report – Manager Braswell  Information Technology Report – Manager Rascon  Leadership Team Report – President Jones B. Operations Assistant Chief’s Report – Chief Brandhuber  Updates on the following areas: o EMS o Finance o Fire and Life Safety Services o Health And Safety o Honor Guard/Pipes And Drums o Human Resources o Operations o Special Operations o Training o Wildland C. Logistics & Special Projects Assistant Chief’s Report – Chief Abel  Updates on the following areas: o Logistics o Special Projects

RECOMMENDED MOTION No motion is necessary for this agenda item.

Fire Chief – Randy Karrer May 2020 Meetings, Trainings & Events Attended for the Month

I conducted a command weekly staff briefing and direct reports meetings.

I conducted the Fire Chief’s status meeting with all of the managers and division heads.

We conducted the monthly governing board meeting.

Chief Brandhuber and I attended the Arizona Ambulance Association meeting.

Chiefs Abel, Brandhuber and I attended the Pima County Fire Chiefs bi-monthly meeting virtually.

I attended the Oro Valley Executive Leadership Team (ELT) meeting with the senior directors of the Town of Oro Valley.

I attended the Southern Arizona Fire/EMS Regional Consortium (SAFERC) Communication Consortium conference call. I received the budgeted dispatch cost for next year ($414,700) which is in our budget for next year.

I traveled to Prescott for the State Training Executive board meeting. There were five members including myself. The full committee meeting was held via Zoom and hosted approximately 65 people. We discussed the Arizona State Fire School that was scheduled for September and how we would have adapted to the social distancing requirements. We also discussed whether the school should be canceled altogether. Because the Fire School is the only practical training that many rural departments receive, and we are mostly very tactical, I had doubts that they would actually cancel the School. Later in the month I attended the State Training Committee Executive Board meeting. The Board did decide after all to cancel the 47th annual Fire School, citing COVID-19 concerns. This will be the first time the School has been canceled in 47 years. We will be offering certain classes through the Arizona Center for Fire Service Excellence (AzCFSE), but the Fire School, which typically has 900+ attendees, will not be held. I participated in six Zoom meetings from across the state in one day; it had to be a record! I conducted the Arizona Fire Services Institute (AFSI) meeting, attended a workers’ compensation pool meeting, the Arizona Fire Chiefs Association (AFCA) E-Board meeting, a state mutual aid meeting, a meeting with Chief Miller of Casa Grande Fire referencing Pinal County operations, and a meeting regarding the International Association of Fire Chiefs (IAFC) Fire/Rescue conference scheduled for August. It was a busy day.

I attended the first Fire Districts Workers’ Compensation pool meeting via Zoom. It was a complex meeting that lasted three and a half hours. I was appointed to the Board as an initial board member and anticipate being voted in as a permanent board member for a two-year term. The pool will begin July 1, 2020.

While we were not able to celebrate and support Nurses Appreciation Week as we normally do, we did participate in a “wall of honor” (with social distancing and masks in place, of course) to support the staff at Oro Valley Hospital (OVH). At 6:15 AM, I joined Chief Hurguy and multiple Golder Ranch Fire District (GRFD) operational units, Oro Valley Police Department (OVPD) Chief Riley, and OVH Chief Administrative Officer (CAO) Erinn Oller at the employee entrance to OVH. We welcomed and thanked the nurses and doctors coming on for duty and said good night and thank you to those coming off duty. It was very much appreciated and was a great connection with public safety and the hospital community.

The Project Graduation team used our training auditorium to live stream a band for the graduates of Ironwood Ridge and Canyon Del Oro High Schools. Clearly, this year was very different for the graduates, however, extraordinary efforts were made to show recognition of our community’s high school graduates and to keep them safe on graduation night. As of this writing, we have not seen any significant incidents.

I participated in a birthday drive by at GRFD Chaplin Wright’s home, along with multiple GRFD and OVPD units. He recently had a medical procedure so we wanted to ensure that he knew we were thinking about him!

I also participated in a birthday drive by parade for children of OVPD and GRFD at Casas Church.

Political & Public Safety Interactions & Updates

Attached is the Arizona Fire Districts Association (AFDA) legislative update. Page 2

FIRE BOARD ELECTIONS: To date, there have been no changes in the requirements to gather nominating signatures due to the COVID-19 pandemic. Board Services Manager Painter is evaluating a state online system that is utilized for state legislators, but has not been approved for local use. We are researching options. Fire board candidate information and signature requirements for each district can be accessed through the respective county elections website. The first day to file nominating petitions is June 6, 2020 and the last day to file is July 6, 2020.

OVPD Chief Riley and I were the keynote speakers in an Oro Valley (OV) Chamber town hall Zoom meeting. We discussed how our emergency response agencies have responded to the COVID-19 pandemic. I very much value the relationship we have with OVPD and the Town of Oro Valley! We are in this together!

I shot a drowning prevention public service announcement (PSA) video with Northwest Fire District (NWFD) Chief Bradley and Tucson Fire Department (TFD) Chief Ryan.

NWFD Chief Bradley, TFD Chief Ryan and I had a conference call to talk about multiple situations regarding the auto aid system. Special operations response was the most recent issue.

Chiefs Brandhuber and Hurguy continued to work with the automatic aid Regional Operations Committee (ROC) to begin integration of processes between agencies. We will go live on June 1st with a variety of special operations response codes.

The Arizona Daily Star reported that Tucson will recover more quickly and is less likely to have another wave of the COVID-19 pandemic. Conference calls that I have been a part of over the last few weeks have confirmed that we are well past the flattening and are moving towards the “new normal.” It is clear that the science is pointing towards Tucson recovering. Please follow this link for the article: https://tucson.com/business/report-tucson- among-top-10-us-cities-best-positioned-to-thrive-after-pandemic/article_01403927-3387-5985- bca0-ae8c850f0dfb.html.

It seems that the Center for Disease Control and Prevention (CDC) has changed direction a bit stating that the virus is not as easily transferable as once thought on surfaces. Please follow this link for an interesting article on the spread of COVID-19. https://www.usatoday.com/story/news/health/2020/05/20/coronavirus-does-not-spread-easily- surfaces-objects-cdc/5232748002/

Page 3 I attended the OV Council meeting virtually. It was a long meeting and the OV budget was discussed in great detail. There was controversy surrounding the various perspectives of the 2020-2021 budget. Manager Jacobs was very prepared and did a fantastic job answering questions and attempting to calm concerns. It is apparent that the majority counsel’s direction is to significantly cut the budget, which may impact personnel. The budget finance committee, which was appointed last year by the mayor, seems to have been directed to take a more involved role. The OV staff did an exceptional job explaining expenses and revenues to help the counsel understand the operations of the town government. Once again, we saw the political process at work.

We are working with the Town of Oro Valley on the 4th of July fireworks shoot. The social event was canceled but the fireworks were not. A test shoot was held on Thursday, May 28th from the OV Community Center with no adverse results. A resident from the immediate neighborhood expressed concerns to the Town prior to the event. Our Fire & Life Safety staff worked with OV staff to address the concerns. We had multiple apparatus and staff in the area to provide fire watch.

District Activities for the Month

Chiefs Abel, Brandhuber, Finance Manager Christian and I had a significant discussion regarding the current and future budgets. For the current year, we approximated a $400,000 revenue loss due to a 30% reduction in ambulance revenues. As such, I have directed the limitation of any unnecessary or critical spending in this last quarter. Further, no capital purchases will be made without my approval.

We discussed the upcoming budget at the monthly board meeting. A tentative budget was approved, which was then required to be posted for 20 days. The public hearing date is set for June 9th to approve the final budget.

I met with Local President Jones to discuss a variety of issues, including the Memorandum of Understanding (MOU) discussion and the difficulties with a reduction in revenues.

Chief Brandhuber and I were tested for COVID-19 antibodies at the University of Arizona. Many first responders have taken this test to determine exposure. We are awaiting our results.

Page 4 We scaled back the “daily brief” mid-May. The “daily brief” was created to inform our personnel of policy changes and new information surrounding the COVID-19 pandemic on a daily basis. The “daily brief” was initially sent out every weekday afternoon and then later reduced to twice per week. The information was not changing as rapidly and the numbers were stabilizing.

We began to bring back those working from home on an individual basis. With the precautions that we have all become accustomed to over the last few months, I’m confident we will not have any issues and we can all begin to live in the “new normal.”

Following investigation into best practices, review of CDC guidelines, review of state and county guidelines, review of Governor Ducey’s executive orders, thoughts and discussions with all my direct reports, I have directed the Golder Ranch Fire District to return to normalized business operations as of Monday, June 1, 2020. Some of the adjustments that have been made to our protocols include personal protective equipment (PPE), cleaning of work areas, increased cleaning of common areas, and how we interact with the public. Those who were working from home, telecommuting, or working adjusted schedules will return to their regular work areas during their assigned work times. Those who do not wish to return may use paid time off (PTO), if they so desire. This is consistent with the guidelines recommended by the State of Arizona.

Chiefs Brandhuber, Hurguy, Robb and Cesarek discussed telemedicine options. This was brought to us by OVH for behavioral health, but could be expanded into our Community Paramedicine program. We are evaluating.

Chief Brandhuber, Human Resources (HR) staff, Manager Painter (Local Pension Board Secretary) and I met to discuss independent medical exams of those who have obtained a medical disability retirement. Our bylaws require that the Board evaluate those individuals periodically.

Chiefs Brandhuber, Robb, Hurguy, Grissom and I attended a presentation from a company called 1582. This company provides intensive physicals for firefighters that are compliant with National Fire Prevention Association (NFPA) standards. As we are changing our workers’ compensation provider, we are evaluating all options related to medical requirements for our personnel.

Page 5 Chief Hurguy submitted a grant request for 12 firefighter positions. The Staffing for Adequate Fire and Emergency Response (SAFER) Grant from the Federal Emergency Management Association (FEMA) closed on Thursday, May 28, 2020.

The temporary station at station 375 (on Woodburne Avenue) received all the permits necessary to allow the crews to move into the trailer. Great job Chiefs Abel and Hilderbrand! The estimated time for the construction process of the remodel is 8-9 months, however, I foresee it taking closer to 12 months.

Please see the attached press release regarding our collaborative efforts with NWFD. Medic 375 (two firefighters) was moved to NWFD station 339 while the remodeling process of GRFD fire station 375 takes place. Four firefighters and Ladder 375 will remain on site at the temporary station at station 375.

Chief Abel began the process of working with the architect for station 378 construction in SaddleBrooke Ranch. This very preliminary process is to evaluate the template of the station we would like to construct. Foundationally, we would like to copy the design of station 379 on Shannon Road.

We have been evaluating options to better secure the lobby areas of the north administration office on Golder Ranch Drive and the Fire & Life Safety/Operations south administration office on Magee Road. With the recommendations from the CDC and the Arizona Department of Health Services (ADHS), providing acceptable barriers, or sneeze guards, is necessary. We have also considered the safety of our employees and will be further evaluating restriction of access to the remaining parts of the buildings. The expansion of Administration was in the bond project plans, however, we feel the need to address these concerns sooner.

Personnel Updates

I had a conference call with our district attorney and defense litigation attorney in reference to an employee appeal.

Much of my time during the last week of May was spent dealing with the continuation of personnel issues previously mentioned in prior board reports. I was in contact with several board members, either by phone or in person, to provide updates on these matters.

Page 6 Chief Brandhuber and I interviewed two candidates on the Battalion Chief’s list for the recently approved Battalion Chief position. Captain Jason Taylor was selected. Please follow this link for the announcement Regular Memo 20-029 Battalion Chief Promotion.

Division Chief Robb is an accomplished musician and has written many PSAs and songs for GRFD, including the music that is the hold feature on our phone system. Most recently he wrote a song to inspire people trying return to normal following difficulties of the COVID-19 pandemic. He plans to donate the proceeds of this song to the Drowning Coalition. This is truly an example of putting the “community first!” See attached press release.

Because of the COVID-19 pandemic we have not been able to recognize our personnel for promotions, retirements and award recognition since March. On Wednesday, June 10th at 2:00 PM we will recognize those individuals in the Training auditorium. We will practice appropriate distancing and those who wish to wear a mask are welcome to do so. Those whose health may be compromised are encouraged to wear complete precautions or to not participate. I will personally engage with the personnel to provide appropriate recognition. Board members need not attend unless they would like to. This will be a very short, sweet and to-the-point ceremony. Although is it not my preference to do it in this manner, we must move forward while ensuring we recognize those that make this a great organization. Please follow this link: 20-032 Special Recognition Ceremony.

Commendations and Thank You Letters Received for the Month

• Memorial Day greeting card from the risk management company, Ashton Tiffany.

• Thank you card for Captain Michael Leslie, Paramedic Colin Port, Engineer Karl Rhein, and Probationary Firefighter Logan Bradshaw. The resident that wrote the card also brought in a nice drink dispenser for the station.

• Thank you note for Firefighter Scott Petersen and Firefighter Jake Bishop. The resident that wrote the note also sent a $25 check for donation to GRFD.

• Thank you note for Engineer Robert Morse, Engineer Francis Gerl, Paramedic Andrew Shultz, Fire Medic James Glover, Firefighter Jesse Behunin, and Probationary Firefighter Seth Hellman.

Page 7 Hernandez, Maggie

From: John Flynn Sent: Tuesday, May 26, 2020 6:45 AM To: AFDA Admin Subject: AFDA Weekly Legislative & Political Report - 5/26/20 Attachments: 2020 Arizona Candidates Updated 5-8-20.pdf

Importance: High

 The Arizona House of Representatives returned last Monday for the first time since the March 23 recess. The House gave final approval for 31 bills which were transmitted to the Governor before adjourning sine die. Unfortunately, the House did not take up any fire service priority measures during the past week. The Senate is expected to return today to address several bills passed by the House concerning COVID 19 and an undetermined number of House bills awaiting action since the recess. It’s anticipated the Senate will work through the day and then complete the session’s sine die adjournment. A special session called by the Governor to address budget issues is anticipated at a TBD date. Watch live proceedings in the Senate: Az Capitol Live Stream

 All ninety legislative seats are up for election at the August 4, 2020 primary. The GOP holds narrow majorities in the House (31‐29) and Senate (17‐13). The updated Legislative Primary Candidate guide provided by the Clarus Group is attached.

 FIRE BOARD ELECTIONS: Candidate nominating petition filing deadline: July 6, 2020 (44 days). To date there have been no changes in the requirements to gather nominating signatures due to the COVID 19 pandemic. Fire board candidate information and signature requirements for each district can be accessed through the respective county elections website (the first day to file nominating petitions is June 8).

54th Arizona Legislature – 2nd Regular Session: Fire Service Legislative Bill Monitoring The Arizona Legislature temporarily recessed on March 23 due to the COVID 19 pandemic. At recess there were 550 active bills awaiting action. Fire service priority bills and or select fire service bills of interest are listed below. Recent action and next action are noted. Bill summary descriptions are abbreviated.

 S1160: FIREFIGHTERS; CANCERS; PRESUMPTION; WORKERS' COMPENSATION (Sen. Carter R‐15, Phoenix) PFFA / AFDA / AFCA Position: SUPPORT. Summary: The PFFA sponsored measure to strengthen the original cancer presumption law. RECENT ACTION: 2/12 PASSED Senate Third Read 25‐4. NEXT: HEARINGS SUSPENDED.

 S1307: FIRE DISTRICTS; AMENDMENTS (Sen. Borrelli R‐5, Lake Havasu) AFDA Position: SUPPORT. Summary: AFDA administrative bill which amends various sections of ARS Title 48 pertaining to fire districts. RECENT ACTION: 3/3 PASSED Senate Third Read 30‐0. NEXT: HEARING: HEARINGS SUSPENDED.

 S1667: FIREWORKS; AERIAL DEVICES (Sen. Gowan R‐14, Sierra Vista) AFDA Position: NEUTRAL. Summary: S1667 allows consumer aerial devices (defined). AFDA neutral position reflects extensive protections gained for wildland protection in Arizona’s 13 rural counties in last session’s fireworks bill. RECENT ACTION: 2/26 FAILED Senate Third Read 14‐16 NEXT: DEAD.

 S1398: TAX OMNIBUS (Sen. Mesnard R‐17, Chandler) AFDA Position: NEUTRAL. Summary: $400 million tax cut measure contains a reduction of commercial property tax assessment ratio which fire districts are seeking a “hold harmless” provision through a tax rate cap adjustment, which was amended on to the bill on 2/18 with floor amendment RECENT ACTION: 3/9 referred to House Ways & Means. NEXT: HEARING: HEARINGS SUSPENDED.

 H2313: FIRE SPRINKLERS; EXISTING BUILDINGS; PROHIBITION (Rep. Grantham R‐12, Gilbert) AFDA Position: OPPOSE. Summary: Prohibits AFS requirements for structures which are used as A‐2 occupancies which serve

1 alcohol. The sponsor will be offering a floor amendment to further address stakeholder concerns. RECENT ACTION: 2/26 PASSED House 31‐29. NEXT: HEARINGS SUSPENDED.

 H2440: DEATH BENEFIT; TRANSITIONAL HOUSING BENEFIT (Rep. Finchem, R‐11, Tucson) AFDA Position: SUPPORT. Summary: Provides a one‐year housing benefit to the surviving spouse of firefighter or police officer in a line‐of‐duty death. RECENT ACTION: 2/24 from House Rules ‐ OK. NEXT: HEARINGS SUSPENDED.

 H2631: PSPRS; LOCAL BOARDS; DUTIES; CONSOLIDATION (Rep. Blackman, R‐ 6, Payson) AFDA Position: SUPPORT. Summary: Makes various changes to statues governing the Public Safety Personnel Retirement System (PSPRS) and expand powers and duties of local pension boards. RECENT ACTION: 3/10 from Senate Rules – OK. Cleared 3/11 Consent NEXT: HEARINGS SUSPENDED.

 H2823: AMBUALNCE SERVICE; INTERFACILITY TRANSFERS (Rep. Weninger R‐17, Chandler) AFDA / PFFA Position: OPPOSE. This is the Dignity Heath bill which provides a “carve out” for certain ambulance operators to bypass the current ground ambulance CON system. RECENT ACTION: 2/27 RETAINED on the House COW calendar. NEXT: DEAD.

Legislative & Political Calendar  June 8th – First day to file fire board signature petitions

 July 6th ‐ Last day to file fire board signature petitions (44 days)

 August 4th – Primary Election (72 days)

 October 7th – Early voting begins for General Election

 November 3rd – General Election (162 days)

Upcoming at AFDA  June 4, 2020 – AFDA Board – Thursday, June 4, 2020 at 10:00 a.m. NOTE: ZOOM TELECONFERENCE ONLY (on site meetings cancelled until further notice)

 July 6 ‐ 9, 2020 – AFCA / AFDA Leadership Conference and Expo – CANCELLED – COVID 19 pandemic (the AFCA / AFDA Leadership Conference and Expo will be back in Glendale in July 2021)

2 Legislative Arizona Senate Arizona House of Representatives District Selena Bliss – R Judy Burges – R Ed Cocchiola – R District 1 Karen Fann** – R Quang Nguyen – R Steven Sensmeier – R Judy Stahl – D Republican 51% Democratic 19% Other 30% Andrea Dalessandro – D (currently serving in the Senate) Daniel Hernandez** – D Rosanna Gabaldón – D (currently serving in the House) District 2 Deborah McEwen – R Mark Workman – R Luis Parra – D William “Billy” Peard – D Democratic 43% Other 33% Republican 24% Andres Cano** – D District 3 Sally Ann Gonzales** – D Alma Hernandez** – D Javier Soto – D ± Democratic 52% Other 31% Republican 17% Charlene Fernandez** – D Travis Angry – R District 4 Joel John – R Lisa Otondo** – D Geraldine “Gerae” Peten** – D Democratic 40% Other 37% Republican 23%

Page | 1 Updated May 8, 2020 ** INDICATES INCUMBENT WHO CURRENTLY HOLDS THE ELECTED OFFICE ±INDICATES A CHALLENGE TO THE CANDIDATE’S SIGNATURES OR PETITIONS VOTER REGISTRATION NUMBERS ROUNDED TO NEAREST PERCENTAGE; DATA FROM ARIZONA SECRETARY OF STATE, UPDATED FEBRUARY 18, 2020

Legislative Arizona Senate Arizona House of Representatives District Leo Biasiucci** – R District 5 Sonny Borelli** – R Regina Cobb** – R Republican 49% Other 34% Democratic 17% Art Babbott – Independent Sylvia Tenney Allen** – R Brenda Barton – R District 6 Felicia French – D Walter “Walt” Blackman** – R Wendy Rogers – R Coral Evans – D Republican 38% Other 31% Democratic 30%

Jim Parks – R David Peelman – R District 7 Jamescita Peshlakai** – D Arlando Teller** – D Myron Tsosie** – D Democratic 51% Other 27% Republican 21%

Neal Carter – R – T.J. Shope R (currently serving in the House) David Cook** – R District 8 – Barbara McGuire D Sharon Girard – D

Frank Pratt – R (currently serving in the Senate) Other 36% Republican 34% Democratic 31%

Randall “Randy” Friese** – D District 9 Victoria Steele** – D Pamela Powers Hannley** – D Brendon Lyons – R Democratic 42% Republican 29% Other 29%

Page | 2 Updated May 8, 2020 ** INDICATES INCUMBENT WHO CURRENTLY HOLDS THE ELECTED OFFICE ±INDICATES A CHALLENGE TO THE CANDIDATE’S SIGNATURES OR PETITIONS VOTER REGISTRATION NUMBERS ROUNDED TO NEAREST PERCENTAGE; DATA FROM ARIZONA SECRETARY OF STATE, UPDATED FEBRUARY 18, 2020

Legislative Arizona Senate Arizona House of Representatives District Domingo DeGrazia** – D

– Kirsten Engel – D (currently serving in the House) Mabelle Gummere R District 10 – Justine Wadsack – R Stephanie Stahl Hamilton D Michael Hicks – R Paul Stapleton-Smith – D Democratic 41% Republican 30% Other 29%

Vinden “Vince” Leach** – R Mark Finchem** – R District 11 JoAnna Mendoza – D Felipe R. Perez – D Linda Patterson – D Bret Roberts** – R Republican 39% Other 32% Democratic 29% Mark Boesen – R Warren Petersen – R (currently serving in the House) District 12 Travis Grantham** – R Lynsey Robinson – D Jake Hoffman – R Republican 46% Other 32% Democratic 23% Timothy Dunn** – R Steve Montenegro – R District 13 Sine Kerr** – R Joanne Osborne** – R Mariana Sandoval – D Republican 42% Other 34% Democratic 25%

Page | 3 Updated May 8, 2020 ** INDICATES INCUMBENT WHO CURRENTLY HOLDS THE ELECTED OFFICE ±INDICATES A CHALLENGE TO THE CANDIDATE’S SIGNATURES OR PETITIONS VOTER REGISTRATION NUMBERS ROUNDED TO NEAREST PERCENTAGE; DATA FROM ARIZONA SECRETARY OF STATE, UPDATED FEBRUARY 18, 2020

Legislative Arizona Senate Arizona House of Representatives District

Kimberly “Kim” Beach-Moschetti – D David Gowan** – R Gail Griffin** – R District 14 Bob Karp – D Ronnie Maestas-Condos – D Becky Nutt** – R Republican 42% Other 32% Democratic 26%

Kristin Dybvig-Pawelko – D Nancy Barto – R (currently serving in the House) Jarret Hamstreet – R District 15 Heather Carter** – R Steve Kaiser – R Justin Wilmeth – R Republican 42% Other 33% Democratic 25% John Fillmore** – R Lisa Godzich – R District 16 Kelly Townsend – R (currently serving in the House) Forest J. Moriarty – R

Jacqueline Parker – R Republican 42% Other 35% Democratic 22% Liz Harris – R J.D. Mesnard** – R District 17 Jennifer Pawlik** – D Allan “A.J.” Kurdoglu – D Jeff Weninger** – R Republican 37% Other 34% Democratic 29% Denise “Mitzi” Epstein** – D Sean Bowie** – D District 18 Jennifer Jermaine** – D Suzanne Sharer – R Bob Robson – R Democratic 35% Republican 33% Other 33% Page | 4 Updated May 8, 2020 ** INDICATES INCUMBENT WHO CURRENTLY HOLDS THE ELECTED OFFICE ±INDICATES A CHALLENGE TO THE CANDIDATE’S SIGNATURES OR PETITIONS VOTER REGISTRATION NUMBERS ROUNDED TO NEAREST PERCENTAGE; DATA FROM ARIZONA SECRETARY OF STATE, UPDATED FEBRUARY 18, 2020

Legislative Arizona Senate Arizona House of Representatives District

Jose Diego Espinoza** – D Arturo Ramirez – D ± District 19 Lupe Chavira Contreras** – D Lorenzo Sierra** – D

Leezah Sun – D Democratic 45% Other 39% Republican 17% Shawnna Bolick** – R ± Paul Boyer** – R District 20 Anthony Kern** – R Douglas Ervin – D Judy Schwiebert – D Other 35% Republican 34% Democratic 30%

Kathy Knecht – D Rick Gray** – R Randy Miller – R District 21 Brian Whitman – D Kevin Payne** – R Beverly Pingerelli – R Republican 38% Other 34% Democratic 29%

Van DiCarlo – R Frank Carroll** – R David Livingston** – R Wendy Garcia – D District 22 Hop Nguyen – R Mary “Kathleen” Honne – D Sarah Tyree – D Ben Toma** – R Republican 47% Other 30% Democratic 23%

Page | 5 Updated May 8, 2020 ** INDICATES INCUMBENT WHO CURRENTLY HOLDS THE ELECTED OFFICE ±INDICATES A CHALLENGE TO THE CANDIDATE’S SIGNATURES OR PETITIONS VOTER REGISTRATION NUMBERS ROUNDED TO NEAREST PERCENTAGE; DATA FROM ARIZONA SECRETARY OF STATE, UPDATED FEBRUARY 18, 2020

Legislative Arizona Senate Arizona House of Representatives District Joseph Chaplik – R Seth Blattman – D John Kavanagh** – R District 23 Alexander Kolodin – R Eric Kurland – D Michelle Ugenti-Rita** – R Jay Lawrence** – R Republican 44% Other 31% Democratic 24% Lela Alston** – D Jennifer Longdon** – D District 24 Ryan Starzyk – D Amish Shah** – D Democratic 45% Other 34% Republican 21% Russell W. Bowers** – R Tyler Pace** – R Suzanne Hug – D District 25 Paul Weigel – D Kathy Pearce – R Michelle Udall** – R Republican 44% Other 32% Democratic 24%

Melody Hernandez – D Bill Loughrige – R Jae Chin – R Patrick Morales – D District 26 Jana Lynn Granillo – D Debbie Nez-Manuel – D Juan Mendez** – D Athena Salman** – D Seth “Marcus” Sifuentes – R Democratic 39% Other 39% Republican 22%

Page | 6 Updated May 8, 2020 ** INDICATES INCUMBENT WHO CURRENTLY HOLDS THE ELECTED OFFICE ±INDICATES A CHALLENGE TO THE CANDIDATE’S SIGNATURES OR PETITIONS VOTER REGISTRATION NUMBERS ROUNDED TO NEAREST PERCENTAGE; DATA FROM ARIZONA SECRETARY OF STATE, UPDATED FEBRUARY 18, 2020

Legislative Arizona Senate Arizona House of Representatives District Reginald Bolding** – D Rebecca Rios** – D Catherine Miranda – D District 27 Garland Shreves – R Tatiana Peña – R Diego Rodriguez** – D Democratic 50% Other 36% Republican 14% Kenneth R “Ken” Bowers, Jr. – R Kate Brophy McGee** – R Kelli Butler** – D District 28 Christine Porter Marsh – D Jana Jackson – R Aaron Lieberman** – D Republican 36% Democratic 33% Other 31%

Richard Andrade** – D – Billy Bragg R Martín J. Quezada** – D Teddy Castro – D District 29 John Wilson – R Cesar Chavez** – D Helen Fokszanskyj-Conti – R Alysia “Ariesuptop” McMillan – R Democratic 44% Other 39% Republican 17% Robert Meza** – D District 30 Otoniel “Tony” Navarrette** – D Raquel Terán** – D Democratic 42% Other 39% Republican 19%

Page | 7 Updated May 8, 2020 ** INDICATES INCUMBENT WHO CURRENTLY HOLDS THE ELECTED OFFICE ±INDICATES A CHALLENGE TO THE CANDIDATE’S SIGNATURES OR PETITIONS VOTER REGISTRATION NUMBERS ROUNDED TO NEAREST PERCENTAGE; DATA FROM ARIZONA SECRETARY OF STATE, UPDATED FEBRUARY 18, 2020

Board Services Manager – Brooke Painter May 2020 Meetings, Trainings & Events Attended for the Month

Manager Painter attended the weekly direct reports staff meetings with Chief Karrer and his direct reports, as well as, the Fire Chief’s status meeting with all of the managers.

Manager Painter met with Human Resources and then again with Human Resources and Chief Karrer and Chief Brandhuber to discuss medical retirements policies and procedures and who will handle it which duties as they relate.

Manager Painter attended the Arizona Municipal Clerks Association’s (AMCA) Communications Committee Meeting and served as the Co‐Chair and liaison of the Education Committee. Unfortunately many of the very valuable trainings that normally take place have been canceled due to travel restrictions that many organizations have implemented. The Education Committee still is working to find alternative ways to get the information out to the AMCA members.

Manager Painter worked with the IT staff and CSS Corporation to get the cameras installed in the Board room. Although, we were hopeful to have the June board meeting up on the website for live streaming, there were some unexpected difficulties that came up, so we may not meet that goal. It will definitely be fully functional by the July board meeting.

RS Ortiz continued to order office supplies, help chiefs locate old documents, such as contracts and agreements, help Human Resources seek information from old documents, scan thank you cards and send them to the recipients, and complete monthly type count reports.

Administrative Assistant Hernandez continued to assist Administrative Specialist Ramos by scanning Facilities Maintenance invoices and contracts to her while she telecommuted from home. Once received, Administrative Specialist Ramos processed the invoices and sent out the contracts. In turn, Administrative Specialist Ramos emailed the purchase orders she created to Administrative Assistant Hernandez to be entered into the Facilities and IT budget spreadsheets.

Administrative Assistant Ramos continued her work with Operative IQ (OPIQ) software. She began the process of transitioning to solely using OPIQ and away from the Manager Plus software completely to meet the District’s goal. RS Ortiz, Administrative Assistant Hernandez, and other personnel received a training assignment for the Service Desk portion of OPIQ.

Records

RS Ortiz responded to 19 records requests for the month of May. The breakdown is as follows:

Environmental Reports ‐ Outstanding Code Violations 3 Fire Reports 3 Incident Reports ‐ Medical Records 13 Billing Records ‐ Other ‐

She worked with Deputy Fire Marshal (DFM) Jenn Akins regarding environmental requests, how Fire & Life Safety (FLS) and Records should consistently research and respond to these type of requests in the future.

She assisted DFM Jenn Akins in editing a Fire & Life Safety Services form.

She continued to work with Division Chief Hurguy on the National Fire Incident Reporting System (NFIRS) reports.

She reviewed a box of black books of pump tests received from Fleet Maintenance and marked them for destruction.

She reviewed Station Inspection Forms, Monthly Rope Inspection Checklists, and monthly SCBA Bottle Checklists for destruction.

Operations uses a hardcover green book to take notes of their daily tasks throughout the day. Once the books meet their administrative value, the stations send them to the Records Division. Administrative Assistant Hernandez assisted with the preparation to mark the books for destruction by creating a spreadsheet of the dates of the books. Records Specialist (RS) Ortiz marked three boxes of these books for destruction and removed the hard covers so the contents can be shredded.

Supervisor files for former employees have a six‐month retention period. RS Ortiz reviewed boxes of former employee files and marked those who met the retention period accordingly for destruction.

Page 2 Administrative Assistants’ Activities

Administrative Specialist Ramos telecommuted for most of the month, returning on May 26th. She continued with her daily duties by providing clerical assistance to IT and Facilities, along with Board Services, and wherever else she was needed.  She reconciled the monthly credit card statements for IT Manager Rascon and the two Facilities Maintenance technicians.  She processed requests for purchases for stations, processed purchase documents for payment, and communicated with various vendors to research products.  She has been assisting Chief Hilderbrand with research to create forms for an online request for proposal (RFP)/bid process for Facilities’ contract services, including announcements for upcoming RFP/bid requests.

Administrative Assistant Hernandez continued to answer the phone, collect and distribute packages, and assist wherever needed. The north administration lobby remained closed to the public until May 18th.  She continued to enter purchase order amounts into the Administration budget spreadsheets, along with the Facilities and IT budget spreadsheets, and file accordingly.  She continued to disinfect touchable surfaces in the front lobby as often as possible and disinfect the Admin conference room and board meeting room between meetings.  There were 8 lockboxes sold at the front desk. These were sold within the last week of the month after the lobby re‐opened to the public.

Page 3 Community Relations Manager – Anne Marie Braswell May 2020 Meetings, Trainings & Events Attended for the Month  5/1‐ CRM Braswell participated in a Zoom call with the Oro Valley Chamber executive board to discuss what formal action, if any, the board should take regarding the continued closures of businesses. It was decided that Chamber CEO Dave Perry would submit a letter to the editor.  5/1‐ CRM Braswell participated in a group FaceTime meeting with Michael Colaianni from TFD and Crystal Kasnoff from NWFD to discuss future partnerships on joint messages such as drowning prevention.  5/4‐ CRM Braswell participated in Fire Chief and direct reports meeting at north administration offices.  5/6‐ CRM Braswell and PIO Jarrold assisted with delivery of pasta dinners to stations that were sponsored by an outside business vendor.  5/11‐ CRM Braswell participated in Fire Chief and direct reports meeting at north administration offices.  5/11‐ CRM Braswell and PIO Jarrold assisted with the filming of Chief Karrer’s participation in a drowning prevention message. Chiefs Karrer, Bradley (NWFD), and Ryan (TFD) were all filmed and then the messages were edited together by Michael Colaianni at TFD to create a drowning prevention video to be shared on social media platforms.  5/12‐ CRM Braswell and PIO Jarrold called in to Oro Valley Chamber Zoom meeting that they hosted to allow Chiefs Karrer and Riley (OVPD) to address chamber members who may have questions regarding public safety’s response to the pandemic.  5/12‐ PIO Jarrold provided fire extinguisher training to employees of SaddleBrooke community center.  5/13‐ CRM Braswell participated in a Zoom meeting with Oro Valley Chamber Executive Board.  5/13‐ CRM Braswell participated in a Zoom meeting with the Oro Valley Chamber board.  5/18‐ CRM Braswell participated in Fire Chief and direct reports meeting at north administration offices.  5/18‐ CRM Braswell and PIO Jarrold, along with many other members of GRFD and OVPD, participated in a birthday parade to wish Chaplain Steve Wright a happy birthday. He was very flattered with the outpouring of love and support.  5/19 and 5/20‐ PIO Jarrold assisted with Captain’s Testing as a role player.  5/20‐ CRM Braswell participated in Zoom call with Oro Valley Chamber Executive Board.  5/20‐ CRM Braswell participated in telephone conference with Oro Valley Board of Trustees.  5/20‐ CRM Braswell and PIO Jarrold were present at recognition for Paramedic Ryan Hoffman as the Provider of the Year, which was awarded by Banner.  5/21‐ PIO Jarrold facilitated interviews with Chief Robb to discuss his recent song and how he is trying to fundraise for the Drowning Prevention Coalition of Arizona. Chief Robb spoke to Channel 9, 13 and the Explorer Newspaper.  5/26‐ CRM Braswell and PIO Jarrold participated in a meeting with Crystal Kasnoff from NWFD and Michael Colaianni from TFD to discuss future joint PSAs between the departments.  5/27‐ CRM Braswell participated in the Marana Chamber Community and Regional Update via Facebook Live.  5/28‐ PIO Jarrold facilitated an interview with KVOA Channel 4 and Chief Hurguy regarding the transition of staff to NWFD Station 39 to accommodate the modifications with the renovation at GRFD station 375. GRFD in the News and on Social Networking

Below are some of the highlights from May 1, 2020‐ May 31, 2020 regarding media and social media out reach. All links to media stories are on the GRFD Facebook and/or Twitter pages.

 On May 6th we distributed a press release announcing that GRFD received an award for financial reporting for the ninth year in a row. Related to this release, the Arizona Daily Star and the Explorer Newspaper ran stories.  On May 14th we responded to a swarm of bees at the Oro Valley Marketplace. Related to this incident, KVOA Channel 4 and KOLD Channel 13 ran stories.  On May 15th we posted a joint PSA featuring the fire chiefs from GRFD, NWFD and TFD sharing the importance of the ABCs of Water Safety. We’ve received a lot of positive feedback on this and all three fire agencies are working on our next joint PSA.  On May 15th we responded to a house fire in Oro Valley that was contained to one room with no injuries. Related to this incident, KOLD Channel 13 ran a story.  On May 19th we distributed a press release about Division Chief Robb’s new song that he released to raise money for the Drowning Prevention Coalition of Arizona. Related to the press release Chief Robb was able to provide interviews to KOLD Channel 13, KGUN Channel 9 and the Explorer Newspaper.  On May 22nd, we responded to a brush fire off of Overton and Shannon. Related to this incident, KGUN Channel 9 ran a story.

Page 2  On May 27th we distributed a press release regarding the renovation at Station 375 and the hospitality that NWFD extended at NWFD Station 39 by housing 2 of our firefighters. Chief Hurugy did an interview with KVOA Channel 4 that ran on May 29th.  On May 29th we distributed a press release regarding the promotion of Battalion Chief Taylor and Captain Lundeberg.

Page 3 3885 E Golder Ranch Drive Golder Ranch Fire District Tucson, Arizona 85739

“Serving with Strong Hands and Caring Hearts”

May 19, 2020

FOR IMMEDIATE RELEASE

CONTACT: ANNE-MARIE BRASWELL, COMMUNITY RELATIONS MANAGER/520-268-2307/ [email protected] OR ADAM JARROLD, CAPTAIN & PUBLIC INFORMATION OFFICER/520-306-7143/ [email protected]

GOLDER RANCH FIRE CHIEF WRITES MUSIC TO FIGHT THE PANDEMIC BLUES

Tucson, AZ- Division Chief Scott Robb has been writing and playing music since he was a child and recently, he used his musical talents to write a song that he felt would resonate with people who needed a mental escape from the heaviness of the Coronavirus. In the fire service, Chief Robb has written and performed safety songs for children teaching them about the importance of water safety, fire prevention and much more but recently he felt like, “Thank God For the Lake” could be a welcome musical escape that reminded people of happier times.

Chief Robb commented, “My experience in the fire service has taught me that people are sometimes hesitant to admit when they need a little help or a human connection. For me, music has always provided that mental escape and emotional release; I think that is true for others as well.”

Chief Robb has been in the fire service for 20 years and he has been able to weave his two passions of music and helping people together through other original safety songs like “Cool Pool Rules” and “Stop, Drop, Roll”. This is why he has decided to donate proceeds from the sale of his original single, “Thank God For the Lake”, to the Drowning Prevention Coalition of Arizona through the end of the month. To donate, simply visit scottrobbmusic.com and purchase the song.

While social distancing is still the prescribed way to live, Chief Robb is hoping that “Thank God For the Lake” allows listeners to reminisce about times when gathering with friends and family was far less complicated. ###

For more information about Scott Robb’s music, you can visit scottrobbmusic.com.

“Community First” Visit us online @ www.grfdaz.gov or call us at 520-825-9001 3885 E Golder Ranch Drive Golder Ranch Fire District Tucson, Arizona 85739

“Serving with Strong Hands and Caring Hearts”

May 26, 2020

FOR IMMEDIATE RELEASE

CONTACT:

CAPTAIN ADAM JARROLD, PUBLIC INFORMATION OFFICER/520-306-7143/ [email protected] ANNE-MARIE BRASWELL, COMMUNITY RELATIONS MANAGER/520-268-2307/ [email protected]

NORTHWEST FIRE DISTRICT HOUSES GOLDER RANCH FIRE DISTRICT PERSONNEL DURING FIRE STATION REMODEL

Tucson, AZ- Northwest Fire Station 39 (12095 N. Thornydale Rd.) has become a temporary home for two Golder Ranch Firefighters and a Golder Ranch ambulance while their Fire Station 375 (12125 N. Woodburne Ave.) gets remodeled. Remodels of fire stations are as challenging as those that people experience at their private homes because firefighters’ shifts are 24 hours and fire stations become second homes to the personnel assigned there. Northwest Fire District is helping to make this transition more smooth and seamless by opening up their doors to a few personnel from their partnering agency to the north.

Incident data was reviewed in order to determine the best placement of this ambulance crew during the remodel so that residents would not experience a significant increase in response times. Reconfiguring the placement of staff and emergency response vehicles during this remodel ensures that Golder Ranch will be able to continue to meet emergency response times and serve the public.

“It says a lot about the partnership and the collaborative relationship that we enjoy with Northwest Fire District.”, commented Golder Ranch Fire Chief Randy Karrer.

The remodel of Golder Ranch Fire Station 375 is slated to take approximately 9 months and will increase interior living space as well as upgrade systems intended to improve health and safety for the firefighters who work there. Four remaining firefighters not staying at Northwest Fire District Station 39 will be temporarily housed on site in a mobile home while the construction is underway. ###

“Community First” Visit us online @ www.grfdaz.gov or call us at 520-825-9001 3885 E Golder Ranch Drive Golder Ranch Fire District Tucson, Arizona 85739

“Serving with Strong Hands and Caring Hearts”

May 29, 2020

FOR IMMEDIATE RELEASE

CONTACT:

CAPTAIN ADAM JARROLD, PUBLIC INFORMATION OFFICER/520-306-7143/ [email protected] ANNE-MARIE BRASWELL, COMMUNITY RELATIONS MANAGER/520-268-2307/ [email protected]

GOLDER RANCH FIRE DISTRICT PROMOTES TWO OF THEIR OWN

Tucson, AZ- Golder Ranch Fire District is proud to announce the promotion of Paramedic Adam Lundeberg to the rank of Captain and Captain Jason Taylor to the rank of Battalion Chief. Battalion Chief Taylor’s promotion took effect immediately and Captain Lundeberg’s promotion will be effective on June 1st.

Both men participated in a rigorous testing process and demonstrated the values and integrity that Golder Ranch Fire District champions.

“I am proud of the accomplishments of these two officers and am confident that they will continue to put the community first.” Commented Fire Chief Randy Karrer. ###

Photos available upon request.

“Community First” Visit us online @ www.grfdaz.gov or call us at 520-825-9001 3885 E Golder Ranch Drive Golder Ranch Fire District Tucson, Arizona 85739

“Serving with Strong Hands and Caring Hearts”

May 6, 2020

FOR IMMEDIATE RELEASE

CONTACT:

CAPTAIN ADAM JARROLD, PUBLIC INFORMATION OFFICER/520-306-7143/ [email protected] ANNE-MARIE BRASWELL, COMMUNITY RELATIONS MANAGER/520-268-2307/ [email protected]

GOLDER RANCH FIRE DISTRICT RECEIVES AWARD FOR FINANCIAL REPORTING FOR THE NINTH YEAR IN A ROW

Tucson, AZ- The Certificate of Achievement for Excellence in Financial Reporting has been awarded to the Golder Ranch Fire District by the Government Finance Officers Association of the United States and Canada (GFOA) for its comprehensive annual financial report (CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management.

“The administrative support staff does an exceptional job supporting the mission. Without the diligence of the finance team our fire district would not be able to function as well as we do.” commented Fire Chief Randy Karrer.

The CAFR has been judged by an impartial panel to meet the high standards of the program, which includes demonstrating a constructive "spirit of full disclosure" to clearly communicate its financial story and motivate potential users and user groups to read the CAFR.

###

“Community First” Visit us online @ www.grfdaz.gov or call us at 520-825-9001 IT Manager – Herman Rascon May 2020 IT Applications Group Activities/Projects

The GRFD IT Applications group has been working on the following projects:  Continue the setup for our new National Fire Operations Reporting System (NFORS) interface. NFORS Analytics module website, monitor call processing, alarm handling, turnout time, and more in real‐ time. o NFORS will serve many purposes like: Incident Dashboards where it will serve for viewing incident statistics, including key performance metrics, heatmaps. o Covid‐19 Dashboard where we can explore Covid‐19 related calls. o Response Dashboard for viewing apparatus response statistics, including key performance metrics, and benchmark compliance. And many more Dashboards that we will be working on soon.  Operative IQ (OPiQ) ‐Within the past 2‐3 weeks, we have worked closely with several members of OPiQ team to gather as much information as possible about its use. During that time, we have learned how they need, operate, and use the program. IT will be helping with keeping the whole OPiQ running smoothly and making sure to help divisions when they are in need. OPiQ will be replacing the current Manager Plus. OPiQ has a cleaner look with more useful features and a much better way to keep track of inventory, purchase orders and many more things.  We have been assisting Green Valley Fire District (GVFD)& Corona De Tucson Fire District with testing, implementation, and follow‐up troubleshooting of the Computer added dispatch (CAD) cutover. They are moving from Tiburon to RapidDeploy CAD system.  We continue to polish the new Intranet to increase usability for end users within the agency. We have also added several new pages to add information for our users.  We are beginning the initial planning and preparation for converting the CAD stream for Golder Ranch Fire District (GRFD), Three Points Fire District (TPFD), Rinconʹs Valley Fire District (RVFD), and Avra Valleyʹs Fire District (AVFD) to a direct SQL connection in lieu of the current TEXT to XML to SQL implementation. This will increase the speed and reliability of the pipe used to receive CAD information.

IT Systems Group Activities/Projects

The GRFD IT Systems group has been working on the following projects:  We continue to work on Avra Valleyʹs Fire District (AVFD) voice over IP phone systems. Only the Cisco contractor portion of the project is still outstanding.  The Rinconʹs Valley Fire District (RVFD)network upgrade is complete. This upgrade increases the speed of their network, remove the latency issues and give them the ability to view their units live on iNetViewer by going through out network.  We have been cleaning up the Host Monitor server for outdated items. Host Monitor is a system management tool that continuously monitors serversʹ availability and performance. In the event of network errors, Host Monitor will alert the network administrator (or even correct the problem when possible).  As part of our never ending improvement effort, we have been upgrading our Electronic Patient Care Record (EPCR) tablet image and security.  We are also getting all our communication rooms ready for the upcoming US Digital Designs (USDD) deployment. USDD is our new station alerting system that will replace our current system.  In order to support our paramedic unit at deployed Station Northwest Fire District Station 339, we have deployed GRFD Desktops at that location. Emergency/Life Safety Services – Tom Brandhuber May 2020

Assistant Chief’s Activities for the Month

Attended the following

 Meeting with Tucson Fire Department and Northwest Fire District Assistant Chiefs reference Auto Aid  May Golder Ranch Fire District Board meeting

Participated in the following  Chief Karrer’s weekly direct report meeting  Arizona Ambulance Association meeting  Numerous Arizona Department of Health and Human Services conference calls  Numerous conversations on COVID response best practices  Meeting with Pima County EOC members reference future of involving paramedics in Flu vaccine administration, possible COVID-19 testing  Pima Fire Chiefs meeting

Held the following  Direct reports weekly meeting  Regional COVID-19 weekly zoom meetings EMS

Community Integrated Healthcare Program  Patient census for the CIHP program is showing a recovery  Justin Jansen is completing patient visits and scheduling to streamline the intake process

Covid-19 Response  The EMS Division continues to focus on the COVID-19 response, our employees did a great job adapting to changes during the month  We continue to secure personal protective equipment (PPE) from Pima and Pinal Counties  Life Assist, our primary medical supply source is starting to see backorder products arrive at their warehouse  We added a closed loop SVN device for breathing treatments that includes a viral filter to protect our providers  Our order of P-100 level respirators from Honeywell began to arrive o Fit testing will be scheduled when enough of the product arrives to make it feasible  Crewmembers continue to complete daily counts of the PPE in supply rooms to ensure quantities on hand are accurate at all times  We have initiated a cleaning process for all N95’s with Battelle, a commercial cleaning company under contract with the state to certify respirators and extend the life cycle of product o The process is free of charge and required to receive product from the counties

Ambulance billing  Our billing team is seeing the advantage of deductible holds, less bill patient processing and increased collections on commercial insurance claims  Following the close of the month, we will review the accounts receivable total for the fiscal year to decide if deductible hold claims should be submitted  Mary and Susan completed continuing education from PWW to recertify as certified billing coders  Transport volume was up for all agencies we provide billing for

Page 2 Other Items of Interest  The EMS division completed a review of our compliance program, including documentation practice in our patient recording system o Findings were good overall o Some adjustments in security to the ePCR system are forthcoming  We completed an interview panel for EMS Captain vacancies o Congratulations to Captain Mike Seegmiller and Captain Brandon Daily for their selection to the EMS Team

Page 3

Acting Captains Class 2020

Training

Courses  Acting Captain Course o Online portion took place the week of May 11, 2020 o Classroom portion took place May 26-27, 2020  Battalion Chief Certification Program starts June 1, 2020 o Course will be run jointly with Northwest Fire District (taking place primarily at Northwest Fire District) o Many Golder Ranch Fire District subject matter experts will be instructing o Will run for 8 weeks  Working to develop an Aerial Operator/Driver operator course for later this year  Captains Certification course is being developed for later this year

Miscellaneous  Assigned the 2020 Wildland Refresher to all suppression personnel and it was due May 16, 2020  Target Solutions assignment for Quarterly Blue Card was assigned  Training is looking to schedule a Blue Card sets and reps class in June for the personnel in need to maintain their Blue Card certification  Assigned an OPIQ course for logistics to all suppression personnel via Target Solutions  Assisted Human Resources with building an Open Enrollment Target Solutions assignment for all Golder Ranch Fire District employees

Page 4  Ran monthly Office of Inspector General report on all Golder Ranch Fire District employees and volunteers  Credit card reconciliation up to date  Working on reviewing and updating all Taskbooks

Probationary Modules  Module II testing is now complete  Module III has been assigned via Target Solutions  Training staff looking at Module IV updates

Promotional Processes  Captain’s Promotional Process o Assessment center was held May 19-20, 2020 o Chiefs’ Oral Board Interviews took place May 27, 2020

Car Seat Program  No car seat installs were done in the month of May due to Covid-19

Health and Safety/Crew Scheduler

Health and Safety

 Assisting the peer support team in various issues.  Implemented NFORS exposure reporting for all operation employees  Updating PPE policies  Updating the GRFD Exposure Control Plan  Participated on a Board of Inquiry

Crew Scheduler  Assisting Health and Safety with various issues  Working on new Telestaff program  Crew Scheduler entries

Page 5 Wildland

Assignments

 Currently no resources are assigned  5/2 – Station 370 units responded with EN378 to a 6 acre brush fire near E Sargent and Willow Springs Rd. Upon arrival, BR370 found an approx. 1300 x 200 brush fire where forward progress had been stopped by EN378. EN378 was on scene mopping up. Crews established an anchor point on the heel of the fire establishing a wet line along the fire’s edge. AZ State EN362 arrived on scene confirming the fire was on state land and they would have command. BR370 and EN378 worked under AZ state land utilizing VFIRE channel 21. (Special note: initial dispatch channels were unsuccessful on both A6 and A7. EN378 established command on A7 but incoming units were unable to copy this communication). Oracle fire also arrived on scene and assisted GRFD units. AZ State conducted the fire investigation. Command signed GRFD units' shift tickets and CTR. GRFD units returned to quarters without further incident.  5/7- EN370 responded to a brush fire. West of 16451 N Columbus. EN370 extended a 1" wildland hose from the front bumper. The fire was burning actively in a large pile of wood chips, the fire was wind driven with 1-3 foot flame lengths. The fire had 75% active edge. Small amounts of low hanging tree branches adjacent to the fire area were catching fire. EN370 stopped the forward spread of the fire and requested TN370. Once fire was out the homeowner was advised of the proper burn permit procedures and all units cleared the scene.  5/22- EN379 responded from quarters for brush fire. Arrived to find 20X20 bush fire with 15- 20' flames directly impinging power lines. Fire locate on West side of Shannon just South of Lobo. Residential structures to the North and West. EN379 assumed command and BC380 and EN370 wildland response requested. Fire knocked down and controlled prior to BC arrival. Brush 370 assigned to cold trail and confirmed fire was out.

PCWT Rotation Type 1- 2nd Type 1 Support Tender- 2nd Type 3-1st Type 2 Support Tender- 1st Type 6- 3rd

Team Projects

 REMS and Wildland had team meeting at Station 377 o Discussions of how Wildland operates while on assignment, expectations of REMS TRT personnel  Finalizing the equipment and dispatch process for our REMS team o We expect to be available for assignment within the next 2 weeks  Preparing new REMS room and F250 with equipment for dispatch Page 6  New Wildland Ford F250’s are in service  New Wildland & REMS Ford F250’s are in service

Training  None at this time due to COVID-19

Upcoming Events  None at this time due to COVID-19

Honor Guard/Pipes and Drums

Expenditures  Honor Guard o No expenses in the month of May  Pipes and Drums o No expenses in the month of May

Events

 No events in the month of May

Special Operations

Hazardous Materials  Meet and Greet meetings with Golder Ranch Fire District, Northwest Fire District, and Tucson Fire Department o All teams across all three shifts o Going over equipment and resources o There is great excitement to start working together  We are hopeful to have special operations calls added to auto-aid by July 1, 2020

Technical Rescue Team  End of the year spending on our drone program o We are very excited and grateful to get this program off the ground

Page 7  Technical Rescue Team provided support and assistance on a couple hiker rescue calls last month o Hiker rescue calls are picking up in Catalina State Park o One patient this month needed rescue assistance via our crew and a helicopter o Working with other agencies

Finance

Ransomware- The latest threat

 Ransomware is a type of software attack that attempts to lockup a victims data and or technological resources in exchange for a payment, usually in the form of untraceable bit-coin. Cyber criminals have been escalating these types of attacks and the amounts of ransom payments is staggering. Of the ransomware attacks on 966 Government agencies in 2019, 113 were state and local governments, 764 were health-care providers, and 89 were universities, colleges and school districts. The total ransom paid out in 2019 (that we know of) was $7.5 billion.  The cyber criminals are able to infect computer networks and systems by sending malicious software in the form of a phishing email. When an unsuspecting victim opens the email attachment, the software launches and loads a virus into the victims network. This virus then begins the process of closing access to huge amounts of data and network resources. Once this is done, then the cyber criminal approaches the government or company has been affected and demands payment. If payment is not made, then the criminal will destroy all the data as well as the software infrastructure. For example, in Atlanta, GA the criminals demanded $51,000 after shutting down utilities, parking, and court services. The attack effected approximately 6 million residents of the city and was the largest successful attack of its kind. Atlanta is not alone. Newark, NJ has paid $30k and Baltimore, MD has paid $80k in ransom and so on.  There is no magic bullet to avoid a cyberattack and in-fact at the rate of attacks in the US against governmental entities, the question isn’t if there will be an attack, and the question is when. The best strategy on how to avoid being a victim is multi-layered approach. Risk assessments, strong virus detection and blocking software, employee education as well as insurance that will provide coverage in the event of an attack on GRFD or City of Tucson. Probably the most important defense is know that there will be an attack, and taking the necessary precautions on how to deal with it.

Page 8 Human Resources

Benefits  This years’ open enrollment process was 100% online including a video presentation which was rolled out to employees through Target Solutions and enrollment through the ADP self- service portal o These changes presented a great opportunity to better serve our employees and their dependents, providing 24/7 access to the enrollment presentation and materials o We did respond to a number of questions during regular business hours  This model was tremendously successful resulting in 99% participation by employees and eligible retirees o We anticipate continuing to offer open enrollment in this format in the future  Human Resources Team continues to provide open enrollment reports and information to our broker, various, carriers and the finance team for a successful 7/1/20 benefits start date

Open Enrollment FY 20/21 Timeline (rev 5/28/20)  5/1-5/8/2020 HR, Ed/Crest, and carriers continue to work together on OE materials, and systems build out/set up.  5/11-5/22/20 Open Enrollment Period for employees, retirees and COBRA participants.  5/25- 6/26/20 HR, Finance, Ed/Crest and carriers work together to process enrollment elections/deductions in respective systems.

 6/29/20 Payroll deductions for new plan year begins.  7/1/20 2020/21 Benefit Plan Year Begins

Policy  Human Resources Team reviewed and updated a number of policies and have submitted them through our chain of command for review

Records  Following the State Records Retention schedule, Human Resources had a number of records that were provided to Records Specialist Shannon Ortiz for destruction

Employee Relations  Human Resources continues to provide support and guidance on current employee relations issues

Page 9 Health and Safety  Manager Lovemore attended the Safety Committee Meeting for May providing a monthly report on work related injuries

Page 10 Employee Recognition  We would like to recognize the following individuals who are celebrating a Golder Ranch Fire District employment anniversary this month. We appreciate their work and dedication to the district for the benefit of the public that we serve.

GRFD Employee Years of Service Recognition - June Last Name First Name Date of Hire Years Of Service

Drury Steven 06/22/2000 20

GRFD Volunteer Years of Service Recognition -June

Last First Service Years Of Name Name Beginning Service

Brunelle Gary 06/01/2010 10 Chabot John 06/01/2010 10 Yeazel Anita 06/01/2010 10

Record of Exceptional Performance  Please see attached letters prepared by Captain Brandon Daily  Daniel Huber, Fire Medic  Alec Cameron, Firefighter  Keith Burgle, Engineer

Page 11

Fire and Life Safety Services

Page 12 Commercial Projects Summary Assigned Inspector: Horbarenko=Red Hurley=Pink B. White=Blue Grotkier=Green Druke=Black

Oro Valley Oro Valley Pinal County Marana Denny's SBR Snack Shack Parking Lucky Wishbone 11107 N Oracle 7315 N Oracle L.I. 31510 S Amenity 3780 W Ina OV Hospital Offices T.I. Commerce Bank T.I. Chirreon Energy 1.5 Miles Frankies South Philly Cheese Steak 1521 E Tangerine 7315 N Oracle Ste 181 West of Oracle/Edwin 3780 W Ina Ventana Building 3 T.I. Purelit T.I. SBR Clubhouse (CO2 System) 1910 E Innovation Park 7315 N Oracle Ste 011 31143 S Amenity Home Depot Alarm LuxSpace Studios T.I. 10885 N Oracle 7315 N Oracle Ste 051 Pima County Station 375 T.I. St Odila's T.I. AAA Yard Catalina State Farm T.I. 12125 N Woodburne 7570 N Paseo del Norte 16473 N Oracle 190 W Magee Ste 162 Target T.I. Spenga Fitness T.I. Circle K Propane St. Mark's T.I. 10555 N Oracle 7621 N Oracle 15935 N Oracle 1431 W Magee Ashley Furniture T.I. Avant Dermatology T.I. Rancheros Market Hood Shell Building 11935 N Oracle 8580 N Oracle 16142 N Oracle 7470 N. Oracle Shell Ventana Building 8 T.I. Taco Bell T.I. Grama's Home Retina 1910 E Innovation Park 7915 N Oracle 9950 N Wild Creek 7470 N. Oracle Shell Artistic Studios T.I. Marshall's T.I. Hugh's Federal Credit Reilly's Craft Pizza 11061 N Oracle 7900 N Oracle 7970 N Thornydale 7262 N. Oracle OVPD Generator Giant Express T.I. 1920 E Tangerine 8080 N Oracle Spledido Villas Ventana Building 4 T.I. 13500 N Rancho Vistoso 1910 E Innovation Park Subdivisions (Sprinklers Required) Spledido T.I. Ventana Ammonia Plant Tranquillo (del Webb and Shannon 80 (Shannon and Naranja) 13500 N Rancho Vistoso 1910 E Innovation Park R.V.) approx. 270 homes approx. 80 homes Sonoran ENT T.I. All Seasons OV Town Centre (Oracle and Capella M (Naranja and La Cholla) 2506 E Vistoso Commerce 1734 E Innovation Park Pusch) approx. 77 homes approx. 48 homes Speedway CO2 PRCA Building 3 12885 N Oracle 9500 N Oracle Who Received Their Certificate of Occupancy in May Casa Theater T.I. PRCA MPR Community Church Alarm El Conquistador Spa 10801 N La Cholla 9500 N Oracle 36768 S Aarron 10000 N Oracle CBD Store T.I. Gateway Storage OVPD H.Q. T.I. 10580 N La Canada 9740 N Oracle Shell 16733 N Oracle 11000 N La Canada Chase Bank Solar Ironwood Dermatology Dunn Edwards T.I. 10310 N La Canada 10211 N Oracle 9610 N Oracle Riverfront Park Cell Tower U of A Building Gastroenterology T.I. 551 W Lambert 1800 E Innovation Park 1521 E Tangerine Ste123 CDO Baptist Storage Station 375 Trailer 10390 La Canada Shell T.I. 9200 N Oracle 12125 N Woodburne

Page 13 Education/Training Activities  Deputy Fire Marshal Akins, Inspector White, Druke, and Grotkier attended an IAAI online fire investigation class on NFPA 921, fire dynamics, and fire Analysis  Inspector White attended the Acting Captains class  Inspector White and Hurley attended the ACLS/PALS class  Inspector White and Hurley attended CPR class  Deputy Fire Marshal Akins attended an online SFPE class on smoke control/fire detection and alarms

Fire Investigations  On May 2, 2020, a residential structure fire was reported at 2818 W. Ribera Pl. in Tucson, Arizona o The area of origin was in the garage o The first ignitions source was an open flame and the first fuel source was a pile of combustible items o The cause of the fire is incendiary

 On May 16, 2020, a residential structure fire was reported at 13270 N. Deergrass Dr. in Pima County, Arizona o The area of origin was on a futon in the front living room o The cause of the fire is undetermined

Page 14

 On Sunday May 31, 2020, Fire Marshal Loesche responded to a request from Arizona Department of Forestry and Fire Management (DFFM) to investigate the Ocotillo Fire in Cave Creek, Arizona o The fire scorched approximately 1600+ acres and damaged approximately 20 structures including some homes o The fire was determined to be human caused

Can you spot the violations? Answer to last Month:

Answer: 2A10BC fire extinguisher rigged to kitchen hood suppression system shall be removed

2018 IFC Section 901.8 Removal of or tampering with equipment: It shall be unlawful for any person to remove, tamper with or otherwise disturb any… fire suppression system

Page 15 Golder Ranch Fire District Call Load Breakdown

Golder Ranch Fire District Call Load Breakdown May 2020

CALL TYPE 370 372 373 374 375 376 377 378 379 380 TOTAL Aircraft Brush / Vegetation 1 1 2 1 2 7 Building 1 2 3 Electrical / Motor Fires - All Other 1 1 2 2 3 9 Gas Leak Hazmat Trash / Rubbish 1 1 Unauthorized Burning 2 1 3 Vehicle 1 1

Total Fire 7 1 2 2 2 4 6 24

Animal Problem Animal Rescue Assist -Other 17 9 54 8 9 12 11 19 12 5 156 Battery Change 1 1 16 3 1 1 23 Bee Swarm 1 1 2 1 2 7 Defective Appliance 1 1 1 3 Invalid Assist 4 33 10 17 5 9 5 5 88 Snake 47 11 44 35 46 75 46 25 84 54 467 Lockout 1 1 Fire Now Out 1 3 1 2 1 8

Total Service Calls 71 21 149 58 75 96 69 44 105 65 753

Alarms (Fire, Smoke. CO) 1 7 3 3 3 4 7 3 31 Cancelled / Negative 9 1 4 6 6 4 10 4 5 9 58 Smoke / Odor Invest. 1 1 2 1 4 2 1 1 13

Total Good Intent 11 2 11 11 10 11 16 4 13 13 102

Motor Vehicle Accident 4 1 3 3 2 3 4 4 24 Rescue-high, trench, water Interfacility Transport 1 1 2 All Other EMS Incidents 69 10 108 69 76 61 92 16 96 122 719

Total EMS Type 73 10 108 70 79 64 95 19 100 127 745

TOTAL ALL 162 33 268 139 165 173 182 69 222 211 1624

Percentage of Call Load Average Calls Per Day

Patients Transported 492 Last 12 Month Call Load 16350 Last May Call Load 1545 Logistics & Special Projects – Patrick Abel May 2020 Assistant Chief’s Activities for the Month

Meetings attended & general information • I attended the monthly Fire Chief’s status meetings with all the managers and division heads. • I attended the weekly Fire Chief’s staff briefing and direct reports meetings. • I conducted weekly Logistics meetings with direct reports. • Chiefs Karrer, Brandhuber and I attended the Pima County Fire Chiefs bi-monthly meeting virtually. • I attended and participated remotely in Arizona Fire Chief’s Association (AFCA) meetings as a regional representative for Pima County. • I communicated with the Oro Valley Optimist Club via email as needed. • I continued to serve and participate with IMPACT of Southern AZ. IMPACT continued to help the community during these trying times by focusing on their core programs. Federal funding became available which IMPACT will use to continue their services to the community. Two new board members were added to IMPACT’S board, one of which is our very own Golder Ranch Fire District (GRFD) Board Member, Richard Hudgins. We are very happy to have him as a board member for IMPACT. Mr. Hudgins previously served on the IMPACT board and brings to the table his experience, knowledge and passion. • I continued to work on statewide mutual aid and participated in training meetings. Now that we have begun to somewhat normalize from the COVID-19 pandemic, I have started to reach out to the fire chiefs in southern Arizona again to help them through the mutual aid process. • Operative IQ (OPIQ) data entry continued to move forward. Even though we are still in the infancy of implementation, it has proven to be helpful. Beginning June 1st, we will be implementing the next phase of the process to start the transition from Manager Plus software to OPIQ. Chief Hilderbrand developed a training for all personnel to assist in this transition. • On Tuesday, May 26th we officially started the physical construction phase of the station remodel project. Construction fence was placed around the station and roll-off dumpsters and Porta Johns were delivered. Various sub-contractors have been to the site to evaluate and coordinate their work on the station. Demolition inside the building began as well as some of the preparatory work for the landscape. There is a mandatory helmet, eye protection, face mask and construction vest requirement for all workers and any others around the construction site, the areas behind the fence, and in the building. The firefighters moved into the manufactured home and will operate from their new temporary home during the construction phase. The crews, Facilities, and Chief Hilderbrand have been very helpful during this transition. Here are a few photos of the work that has started on the station:

• Under the direction of Chief Karrer, I began the preliminary process of working with the architect for the future station 378 construction in SaddleBrooke Ranch. This initial discussion was to evaluate the possible land location and footprint of the station we would like to construct. We have discussed modeling our future station using the design of GRFD station 379 located on Shannon Road. • Fleet completed the process of outfitting our new Wildland and utility trucks for operational use. They did an outstanding job and the trucks look great. • Chief Hilderbrand has been working on a solar project and proposal for GRFD. He is preparing a presentation for the Board to show the available options along with a recommendation for the Board to consider.

Logistics

• The bay cooler installation at station 373 is near completion. • OPIQ’s Service Desk and Manager Plus are being utilized now. The next phase of OPIQ will eliminate Manager Plus. Fleet, Facilities, and Supply repair requests will be done through Service Desk after the transition is complete. • The inventory of assets that have started being entered into OPIQ include: HVAC, appliances, and generators. • The installation of Geotab fleet tracking software was completed. It also works in coordination with OPIQ. More Geotabs will be installed on additional vehicles in the future. • Two Wildland type-6 trucks and two utility trucks are now in service. • Deputy Chief Hilderbrand assisted with the Captain’s promotional process.

Page 2 Fleet

Monthly vehicle parts costs • Administration - $4,493.00 • EMS - $1,075.00 • Fire - $15,760.00 • Wildland - $256.00 • OVPD Hours - 9.5 hrs., $712.50

Facilities Maintenance

• North Administration – Sealed parapet wall, air conditioner repaired, and annual domestic backflow inspection done • Station 370 – Air conditioner repair done • Station 372 – Wastewater testing done, purchased fan for bay • Station 373 –Annual domestic backflow inspection done • Station 374 – Built workbench • Station 375 – Purchased storage sheds, installed new irrigation time clock, built porch, deck and steps for temporary trailer, installed electrical outlets for truck charging at temporary trailer • Station 377 – Air conditioner repair • Station 380 – Repaired bay lights and HVAC • FLS (South Administration) – Installed new lock • Attended to ongoing daily requests from all facilities for repairs

Procurement/Communications Specialist

• Nothing to report this month.

Page 3 GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Dave Christian, Finance Manager

DATE: June 9, 2020

SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION #2020-0005 TO APPROVE THE APPROPRIATION OF THE GOLDER RANCH FIRE DISTRICT END OF FISCAL YEAR 2019-2020 GENERAL FUND BALANCE

ITEM #: 8A

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND

Pursuant to the Golder Ranch Fire District Principles of Sound Financial Management Policy, the following reserves shall be established by resolution of the Golder Ranch Fire District Board:

Emergency Reserve...... $2,811,050 Operating Reserve...... $5,622,100 Stabilization Reserve...... $2,811,050

Total Reserves Needed...$11,244,200

RECOMMENDED MOTION Motion to approve Resolution #2020-0005 to approve the appropriation of the Golder Ranch Fire District end of fiscal year 2019-2020 general fund balance in accordance with Golder Ranch Fire District Principles of Sound Financial Policy.

GOLDER RANCH FIRE DISTRICT Fire ~ Rescue ~ Ambulance 3885 E. Golder Ranch Drive Tucson, Arizona 85739

Chief Randy Karrer

RESOLUTION NO. 2020‐0005

A RESOLUTION TO APPROVE THE APPROPRIATION OF THE GOLDER RANCH FIRE DISTRICT END OF FISCAL YEAR 2019‐2020 GENERAL FUND BALANCE

The Golder Ranch Fire District Governing Board hereby adopts and sets forth the following Resolution:

WHEREAS, the Golder Ranch Fire District has in place the Golder Ranch Fire District Principles of Sound Financial Management Policy; and

WHEREAS, the Golder Ranch Fire District Governing Board has determined it is in the best interest of the Golder Ranch Fire District to designate remaining funds from the end of fiscal year 2019-2020 in accordance with terms set forth in the Principles of Sound Financial Management Policy.

NOW THEREFORE, BE IT RESOLVED that the Golder Ranch Fire District Governing Board met in a duly noticed public session on June 9, 2020 and upon a vote of ______approved and adopted Resolution No. 2020-0005 to designate remaining funds from the end of fiscal year 2019-2020 on June 30, 2020 in accordance with the terms set forth in the Principles of Sound Financial Management Policy as follows:

Emergency Reserve...... $2,351,007 Operating Reserve...... $4,702,014 Stabilization Reserve...... $2,351,007

Total Reserves Needed...$9,404,028

BE IT FURTHER RESOLVED a certification by the Chairperson and the Clerk of the Golder Ranch Fire District Governing Board will notify the Board of Supervisors of Pinal and Pima Counties; and

RESOLUTION NO. 2020-0005 Page 1 of 2

GOLDER RANCH FIRE DISTRICT Fire ~ Rescue ~ Ambulance 3885 E. Golder Ranch Drive Tucson, Arizona 85739

Chief Randy Karrer

BE IT FURTHER RESOLVED that Golder Ranch Fire District staff is hereby authorized and directed to take all steps necessary and proper to implement this Resolution.

ADOPTED AND APPROVED by the Governing Body of the Golder Ranch Fire District on this 9th day of June 2020, at a duly noticed public meeting of the Golder Ranch Fire District Governing Board.

______Vicki Cox Golder Chairperson of the Governing Board of the Golder Ranch Fire District

ATTEST:

______Wally Vette Date Clerk of the Governing Board of the Golder Ranch Fire District

RESOLUTION NO. 2020-0005 Page 2 of 2 Emergency Operating Stabilization Total Reserve Reserve 10% Reserve 20% Reserve 10% Needed General Fund Revenues 2017 20,761,790 2018 30,789,194 2019 32,780,510 Average: 28,110,498 2,811,050 5,622,100 2,811,050 $ 11,244,199 GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Randy Karrer, Fire Chief

DATE: June 9, 2020

SUBJECT: PUBLIC HEARING ON THE GOLDER RANCH FIRE DISTRICT FISCAL YEAR 2020 - 2021 BUDGET  OPEN THE PUBLIC HEARING  CLOSE THE PUBLIC HEARING

ITEM #: 8B

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND

This agenda item is included for public discussion of the proposed Golder Ranch Fire District Fiscal Year 2020-2021 budget. The budget was posted in three public places and published on the Golder Ranch Fire District website for more than the twenty days required, prior to the public hearing. Copies of the Golder Ranch Fire District budget for fiscal year 2020-2021 were made available to members of the public upon written request to the District in accordance with A.R.S. §48-805.

RECOMMENDED MOTION

Public Hearing Only

GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Dave Christian, Finance Manager

DATE: June 9, 2020

SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION #2020-0006 APPROVING AND FORMALLY ADOPTING THE GOLDER RANCH FIRE DISTRICT FISCAL YEAR 2020-2021 BUDGET

ITEM #: 8C

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND On May 12, 2020, the Golder Ranch Fire District Board approved the tentative budget for fiscal year 2020-2021. This budget was subsequently posted and made available for public review in accordance with A.R.S. §48-805.

The tentative budget for 2020-2021 provides $30,258,666 to the General Fund, $2,364,905 to the Capital Projects Fund, $4,160,000 to the Ambulance Transport Fund, and $392,179 to the Wildland Fund. The total fiscal year 2020-2021 O&M budget is proposed at $37,175,750, requiring an estimated mil rate of $2.35. The Bond Debt Service Fund will require a levy of $1,367,736 and a mil rate of $0.11 for a total budget of $38,543,486 for fiscal year 2020-2021.

Per state statute, Finance Manager Christian has added 12 months to the template for fiscal year 2021-22, to bring the budget into compliance by adopting a budget that is 24 months in duration.

RECOMMENDED MOTION Motion to approve Resolution #2020-0006 formally adopting the Golder Ranch Fire District budget in the amount of $38,543,486 with a proposed mil rate of $2.35 and a bond debt service mil rate of $0.11 for fiscal year 2020-2021.

GOLDER RANCH FIRE DISTRICT Fire ~ Rescue ~ Ambulance 3885 E. Golder Ranch Drive Tucson, Arizona 85739

Chief Randy Karrer

RESOLUTION NO. 2020‐0006

A RESOLUTION APPROVING AND FORMALLY ADOPTING THE GOLDER RANCH FIRE DISTRICT ANNUAL BUDGET FOR FISCAL YEAR 2020 – 2021

The Golder Ranch Fire District Governing Board hereby adopts and sets forth the following Resolution:

WHEREAS, the Golder Ranch Fire District Governing Board approved a tentative budget for fiscal year 2020-2021 which contains the estimated revenues and expenditures; and

WHEREAS, the tentative budget was posted in three public places and published on Golder Ranch Fire District's official website for more than twenty days prior to a public hearing in accordance with A.R.S. §48-805.A(2); and

WHEREAS, the Golder Ranch Fire District Governing Board called a public hearing on June 9, 2020 to adopt the Golder Ranch Fire District budget for fiscal year 2020–2021.

NOW, THEREFORE, BE IT RESOLVED that the Golder Ranch Fire District Governing Board met in a duly noticed public session on June 9, 2020 and upon a vote of ______authorized and approved Resolution No. 2020-0006 to approve and formally adopt the Golder Ranch Fire District's O&M budget for fiscal year 2020-2021 in the amount of $37,175,750.00 and with a recommended mil rate of $2.35; and

BE IT FURTHER RESOLVED that the total approved budget amount of $38,543,486.00 for fiscal year 2020-2021 includes a Bond Debt Service Fund which will require a levy of $1,367,736 with a proposed mil rate of $0.11; and

RESOLUTION NO. 2020-0006 Page 1 of 2

GOLDER RANCH FIRE DISTRICT Fire ~ Rescue ~ Ambulance 3885 E. Golder Ranch Drive Tucson, Arizona 85739

Chief Randy Karrer

BE IT FURTHER RESOLVED that the Golder Ranch Fire District shall post the adopted budget in a conspicuous location(s) and on the District's official website within seven business days after the final adoption and it shall be retained on the website for at least sixty months; and

BE IT FURTHER RESOLVED a certification by the Chairperson and Clerk of the District Board shall notify the Board of Supervisors of Pinal and Pima County.

BE IT FURTHER RESOLVED that the Golder Ranch Fire District staff is hereby authorized and directed to take all steps necessary and proper to implement this Resolution.

ADOPTED AND APPROVED by the Governing Body of the Golder Ranch Fire District on this 9th day of June 2020, at a duly noticed public meeting of the Golder Ranch Fire District Governing Board.

______Vicki Cox Golder Chairperson of the Governing Board of the Golder Ranch Fire District

ATTEST:

______Wally Vette Date Clerk of the Governing Board of the Golder Ranch Fire District

RESOLUTION NO. 2020-0006 Page 2 of 2 GOLDER RANCH FIRE DISTRICT www.grfdaz.gov

APPROVED FISCAL YEAR 2021-2022 BUDGET

BOND DEBT WILD LAND AMBULANCE CAPITAL TOTAL FY TOTAL FY 21/22 SERVICE FUND TRANSPORT FUND PROJECTS FUND GENERAL FUND 20/21 (projected) REVENUES Property Tax 1,418,622 - - 1,617,905 28,689,030 31,725,557 33,311,835 Fee for Service - 392,179 4,100,000 - 391,867 4,884,046 5,030,567 Bond Fund Reserve (50,886) - - - - (50,886) - CIP Fund Reserve ------General Fund Reserve ------Fire District Assistance Tax - - - - 800,000 800,000 800,000 EMS Membership - - 60,000 - - 60,000 61,800 Misc. Income ------Interest Income - - - - 150,000 150,000 154,500 Grant Revenue - - - - 227,769 227,769 227,769 Captial Lease Financing - - - 747,000 - 747,000 2,585,000 TOTAL REVENUES 1,367,736 392,179 4,160,000 2,364,905 30,258,666 38,543,486 42,171,471

EXPENDITURES Labor, Benefits & Employee Development - 300,000 3,806,376 - 24,719,613 28,825,989 30,650,921 Supplies/Software/Consumables - - 153,330 - 1,704,539 1,857,869 1,950,762 Vehicle / Equipment - - 51,150 - 644,594 695,744 758,361 Utilities / Communications - - 1,324 - 437,506 438,830 451,995 Professional Services - - 102,130 - 1,164,370 1,266,500 1,270,000 Dues/Subscriptions - - 4,010 - 324,369 328,379 344,798 Insurance - - - - 128,424 128,424 134,845 Repairs / Maintenance - 15,000 41,680 - 420,952 477,632 501,514 Bond and Lease Principle 932,000 75,758 - - 660,759 1,668,517 1,378,710 Capital Outlay - - - 2,364,905 - 2,364,905 4,245,795 Bond and Lease Interest 435,736 1,420 - - 53,540 490,696 483,770 TOTAL EXPENDITURES 1,367,736 392,179 4,160,000 2,364,905 30,258,666 38,543,486 42,171,471

- - - O&M Mil rate$ - $ - $ - $ 0.13 $ 2.22 $ 2.35 2.35 Bond Mil Rate$ 0.11 $ - $ - $ - $ - $ 0.11 0.11

Wally Vette, Clerk Golder Ranch Fire District

"Proudly serving the communities of Oro Valley, Catalina and SaddleBrooke" 3885 E. G o l d e r Ranch Drive Tucson, AZ 85739 (520) 825-9001

GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Jeremy Hilderbrand, Deputy Chief-Logistics

DATE: June 9, 2020

SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL OF AN AGREEMENT BETWEEN GOLDER RANCH FIRE DISTRICT AND SOLON CORPORATION FOR THE ENGINEERING, PROCUREMENT, AND CONSTRUCTION OF COVERED PARKING WITH SOLAR PANELS AT SELECT GOLDER RANCH FIRE DISTRICT FACILITIES

ITEM #: 8D

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND At the Governing Board and Chief Karrer’s direction, Deputy Chief Hilderbrand began investigating the feasibility of incorporating covered parking with solar panels for the Golder Ranch Fire District. Bids were requested from three companies: SOLON Corporation, Urban Energy Solutions (UES), and ESI Solar of which, only two (SOLON and UES) submitted proposals. Based on information from the proposals, three locations were selected as areas where solar power with covered parking would be the most beneficial based on space available and number of panels needed: Administration/Main Campus: 3885 E Golder Ranch Rd., Station 379: 9310 N Shannon Rd., and Station 380: 1175 W Magee Rd. Based on these proposals, SOLON Corporation was chosen as the recommended company to perform the work. Estimated pricing for the recommended system is $908,929 based on the proposed locations of covered parking solar panels. Financing terms are being evaluated. Estimates are in the 2.5% range for 15 years. Projected savings from adding covered parking solar panels is approximately $70,128 per year with a 25-year projected savings of approximately $1,753,194.

RECOMMENDED MOTION Motion to approve the agreement between Golder Ranch Fire District and SOLON Corporation for the engineering, procurement, and construction of covered parking with solar panels at the designated locations and for the Chief Karrer or his designee to negotiate financing terms for an amount not to exceed $910, 000 for the project.

GOLDER RANCH FIRE DISTRICT www.grfdaz.gov

Covered Parking Solar Panel Recommendation

Solar power in Southern Arizona in public places has grown in popularity over the past few years. Covered parking which supports solar panels can be found at schools, parks, town halls, and fire stations all across Tucson and the region. Given the potential cost savings of such an addition, as well as shaded areas to park, Logistics researched companies which provide solar structures and gathered information on the different types of projected costs, savings, payment plans, and warranties that are available to a Fire District our size. Along with this research, particular attention was given to each station across the District and if solar power would actually be beneficial at those locations. As it turns out, only three of the 10 sites researched possess the area needed for the size of structures required to make solar beneficial at those locations: Admin/370, 379, and 380. Therefore, numbers provided in this recommendation reflect cost and savings for those locations only.

Following the Three-bid Policy, information and quotes were solicited from three commercial solar companies with experience putting up shaded parking solar panels for government entities. Each company was provided energy bills for every station and administrative building in the District; however, only two companies ultimately provided quotes and comprehensive plans for adding covered parking solar panels: Urban Energy Solutions (UES) and SOLON Corporation. ESI Solar was the third company which ultimately did not send any proposal.

Both companies have experience in constructing covered parking solar panels at various public locations (parks, municipal buildings, schools, fire stations, etc…) and both offered designs that meet the energy needs of each location while offering usable covered parking. Projected output of the panels varied between UES and SOLON, a difference that was based on the size of the proposed system to be built (UES proposed a 331 watt system; Solon proposed a 376.68 watt system).

The amount of power generated by solar panels depends on the size of the system, and both companies took care to determine and design appropriately sized systems while balancing cost and output capabilities (too big a system will not generate enough of a savings to offset the extra cost of the panels and too small a system will not generate enough power to achieve any savings at all). Energy that is produced in excess of what is used is credited to future usage for both companies.

Overall, the type of covered parking solar panels offered by both companies provide savings when compared to buildings without solar power and both companies offer a 25-year warranty on their product. There is no upfront cost for either company and both offer relatively similar solar products; therefore, the main difference between the two bids are who owns the panels, cost per watt, and the payment options available.

3885 E. Golder Ranch Drive, Tucson, AZ 85739 | (520) 825-9001 “Proudly Serving the Communities of Oro Valley, Catalina and SaddleBrooke”

GOLDER RANCH FIRE DISTRICT www.grfdaz.gov

SOLON offers three payment options: A Solar Services Agreement (SSA), a lease, or a loan. With an SSA, which is a 25-year agreement, Solon maintains ownership of the panels and offers a reduced kWh pricing model where Golder Ranch would purchase the power produced by the solar panels for less than what TEP charges.

Currently, stations pay between $0.116 and $0.148 per kWh depending on usage and time of year. These rates are anticipated to increase approximately 2.5% per year. SOLON offers a flat reduced rate of $0.118 per kWh regardless of time of year or usage. This rate also has potential to increase, for purposes of the proposal 1.22% was used. Energy savings for the panels is realized in the price difference between current payment schedules and predicted reduced rate.

An SSA is a financial arrangement which allows the host customer (GRFD) to receive stable low- cost electricity, while the solar services provider acquires valuable financial benefits, such as tax credits and income generated from the sale of electricity. Solon proposed a 25 year SSA with an option to buy at year 7. This option provides the lowest potential for savings, while requiring the least amount of financial obligation.

The lease option proposed by SOLON is also a 25-year agreement and power generated by the panels would either assist with station energy consumption or feed back into the TEP grid (where credit towards future usage is given). The monthly lease amount is constant and an option to buy the system is available at any time. This option provides a greater potential for savings while assuming only some financial obligation.

Both UES and SOLON offer loan options to purchase the solar panels, the terms of which for purposes of this proposal are a 15-year, 2.5% loan. SOLON cost per watt is $2.414 and UES is $2.50. Given that, cost for a 376.68 watt system would be $908,929 and $941,700, respectively. Just like with a lease, power generated by the panels would be used by the station or feed back into the TEP grid. Outside of purchasing the panels outright, this option provides the greatest potential for savings.

Please see the graph below for a cost/savings comparison of the different payment options:

Cost of System (including Savings over 25

OPTION Electric Cost financing cost if applicable) years Yearly savings No solar $ 3,942,267 - - - Solon SSA $ 3,493,392 - 448,875 17,955 Solon Lease $ 1,098,158 1,994,400 849,709 33,988 Solon loan (15 years @ 2.5%) $ 1,098,158 1,090,915 1,753,194 70,128 UES Loan (15 years @ 2.5%) $ 1,098,158 1,130,400 1,713,709 68,548

3885 E. Golder Ranch Drive, Tucson, AZ 85739 | (520) 825-9001 “Proudly Serving the Communities of Oro Valley, Catalina and SaddleBrooke”

GOLDER RANCH FIRE DISTRICT www.grfdaz.gov

One important fact to keep in mind is how much time will it take for the solar system to pay for its self. The payback time for both UES and SOLON is approximately 15-16 years, and while this does not seem quick it is important to remember that a payment to TEP is going to be made regardless of whether or not solar panels are installed. Payment for the solar system plus the TEP bill combined will still be less than a TEP bill without solar. In fact, the annualized savings will be between $20K and $70K depending on the option selected. Furthermore, this financial analysis does not factor in the benefit of the covered parking, which may not be quantifiable, but is nevertheless substantive.

With this information in mind, I believe it would be prudent and fiscally responsible to move forward with some version of the solar installation at the locations previously mentioned.. Not only will the investment serve to decrease future operating costs far into the future, it also demonstrates the District is actively trying to reduce its carbon footprint while providing much needed covered parking.

Based on the costs of the systems and discussions I have had with other fire departments who have had covered parking solar panels installed with each of these companies (Northwest Fire and Tucson Fire), I recommend using SOLON Corporation for the project and using a loan structure for payment as opposed to an SSA option. This option maximizes the annual savings and offers the quickest payback and therefore the greatest return on investment.

3885 E. Golder Ranch Drive, Tucson, AZ 85739 | (520) 825-9001 “Proudly Serving the Communities of Oro Valley, Catalina and SaddleBrooke” GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Randy Karrer, Fire Chief

DATE: June 9, 2020

SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE APPROVAL AND ADOPTION OF THE GOLDER RANCH FIRE DISTRICT PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM’S ANNUAL PENSION FUNDING POLICY AND DIRECTION TO STAFF TO PLACE ON THE DISTRICT’S WEBSITE PURSUANT TO A.R.S. §38- 863.01

ITEM #: 8E

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND Pursuant to A.R.S. §38-863.01 Pension funding policies, employers - A. Beginning on or before July 1, 2019, each governing body of an employer shall annually: 1. Adopt a pension funding policy for the system for employees who were hired before July 1, 2017. The pension funding policy shall include funding objectives that address at least the following: (a) How to maintain stability of the governing body's contributions to the system. (b) How and when the governing body's funding requirements of the system will be met. (c) Defining the governing body's funded ratio target under the system and the timeline for reaching the targeted funded ratio. 2. Formally accept the employer's share of the assets and liabilities under the system based on the system's actuarial valuation report. B. The governing body shall post the pension funding policy on the governing body's public website.

RECOMMENDED MOTION Motion to approve the Public Safety Personnel Retirement System’s annual pension funding policy as presented.

Golder Ranch Fire District Public Safety Personnel Retirement System Pension Funding Policy

The intent of this policy is to clearly communicate the Board’s pension funding objectives and its commitment to our employees and the sound financial management of the Golder Ranch Fire District and to comply with new statutory requirements of Laws 2018, Chapter 112.

Several terms are used throughout this policy:

Unfunded Actuarial Accrued Liability (UAAL) – Is the difference between trust assets and the estimated future cost of pensions earned by employees. This UAAL results from actual results (interest earnings, member mortality, disability rates, etc.) being different from the assumptions used in previous actuarial valuations.

Annual Required Contribution (ARC) – Is the annual amount required to pay into the pension funds, as determined through annual actuarial valuations. It is comprised of two primary components: normal pension cost – which is the estimated cost of pension benefits earned by employees in the current year; and, amortization of UAAL – which is the cost needed to cover the unfunded portion of pensions earned by employees in previous years. The UAAL is collected over a period of time referred to as the amortization period. The ARC is a percentage of the current payroll.

Funded Ratio – Is a ratio of fund assets to actuarial accrued liability. The higher the ratio the better funded the pension is with 100% being fully funded.

Intergenerational Equity – Ensures that no generation is burdened by substantially more or less pension costs than past or future generations.

The Golder Ranch Fire District’s fire employees who are regularly assigned hazardous duty participate in the Public Safety Personnel Retirement System (PSPRS).

Public Safety Personnel Retirement System (PSPRS)

PSPRS is administered as an agent multiple-employer pension plan. An agent multiple- employer plan has two main functions: 1) to comingle assets of all plans under its administration, thus achieving economy of scale for more cost efficient investments, and invest those assets for the benefit of all members under its administration and 2) serve as the statewide uniform administrator for the distribution of benefits.

Under an agent multiple-employer plan each agency participating in the plan has an individual trust fund reflecting that agencies’ assets and liabilities. Under this plan all contributions are deposited to and distributions are made from that fund’s assets, each fund has its own funded ratio and contribution rate, and each fund has a unique annual actuarial valuation. The Golder Ranch Fire District has one trust fund for fire employees.

The Board formally accepts the assets, liabilities, and current funding ratio of the Golder Ranch Fire District’s PSPRS trust funds from the June 30, 2018 actuarial valuation, which are detailed below.

Unfunded Accrued Actuarial Accrued Funded Trust Fund Assets Liability Liability Ratio Golder Ranch Fire District $43,835,588 $62,948,934 $19,113,346 69.6%

PSPRS Funding Goal

Pensions that are less than fully funded place the cost of service provided in earlier periods (amortization of UAAL) on the current taxpayers. Fully funded pension plans are the best way to achieve taxpayer and member intergenerational equity. Most funds in PSPRS are significantly underfunded and falling well short of the goal of intergenerational equity.

The Boards PSPRS funding ratio goal is 100% (fully funded) by June 30, 2036. Board established this goal for the following reasons:  The PSPRS trust funds represent only the Golder Ranch Fire District’s liability  The fluctuating cost of an UAAL causes strain on the Golder Ranch Fire District’s budget, affecting our ability to provide services  A fully funded pension is the best way to achieve taxpayer and member intergenerational equity

The Board has taken the following actions to achieve this goal:  Maintain ARC payment from operating revenues – The Board is committed to maintaining the full ARC payment (normal cost and UAAL amortization) from operating funds. The estimated combined ARC for FY20 is $3,523,480 (page 4) and will be paid from operating funds without diminishing Golder Ranch Fire District services.  Additional payments above the ARC o Annually evaluate prior year budget compared to actual expenditures and determine if an excess payment is needed at that time. o Dedicated revenue would be from the general fund, annually approved by the governing board.

Based on these actions the Board plans to achieve its goal of 100% funding by June 30, 2036, in accordance with the amortization timeline set forth by the PSPRS June 30, 2019 Actuarial Valuation. GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Dave Christian, Finance Manager

DATE: June 9, 2020

SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE GOLDER RANCH FIRE DISTRICT RECONCILIATION AND MONTHLY FINANCIAL REPORT

ITEM #: 6F

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND

Presented are the monthly financial reports and cash reconciliation.

RECOMMENDED MOTION

Motion to approve and accept the Golder Ranch Fire District reconciliation and monthly financial report as presented.

Golder Ranch Fire District Summary Budget Comparison - SUMMARY BUDGET TO ACTUAL **BOARD PACKET** From 5/1/2020 Through 5/31/2020

Account Current Period Current Period Code Account Title Budget Actual YTD Budget YTD Actual

5000 Labor/Benefits/Employee 2,105,481.66 1,944,547.85 25,552,712.64 24,851,549.10 Development 6000 Supplies/Consumables 114,700.01 85,243.38 1,360,790.11 1,062,999.57 6500 Vehicle / Equipment Expense 60,398.24 39,318.43 676,380.64 537,467.51 6750 Utilities / Communications 34,362.17 32,013.25 439,570.31 373,875.24 7000 Professional Services 118,273.34 69,147.09 1,325,356.74 1,179,729.84 7500 Dues/Subscriptions/Maint. Fees 26,650.84 2,407.44 257,436.91 210,373.79 7750 Insurance 4,824.04 0.00 106,345.22 111,939.50 8000 Repairs / Maintenance 28,783.21 17,873.14 379,464.99 473,093.95 9000 Debt Service 2,259.00 2,325.62 1,040,199.27 1,037,655.90 9500 Capital Outlay 148,617.00 65,499.10 4,908,007.00 1,358,923.39 9900 Interest Expense 0.00 0.00 242,451.79 245,761.75

Report (2,644,349.51) (2,258,375.30) (36,288,715.62) (31,443,369.54) Difference GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Randy Karrer, Fire Chief

DATE: June 9, 2020

SUBJECT: EXECUTIVE SESSION FOR LEGAL ADVICE: THE GOLDER RANCH FIRE DISTRICT GOVERNING BOARD MAY GO INTO EXECUTIVE SESSION PURSUANT TO A.R.S. §38-431.03.A(3) FOR THE PURPOSE OF DISCUSSION AND CONSULTATION FOR LEGAL ADVICE WITH THE ATTORNEY FOR THE DISTRICT REGARDING THE ROLE OF INDIVIDUAL BOARD MEMBERS AND THE BOARD RELATED TO PERSONNEL MATTERS INCLUDING PERSONNEL INVESTIGATIONS AND DISCIPLINARY MATTERS

ITEM #: 6G

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

This item allows the Golder Ranch Fire District Governing board to obtain legal advice regarding the role of individual board members and the board related to personnel matters including personnel investigations and disciplinary matters.

RECOMMENDED MOTION

Motion to enter into Executive Session pursuant to A.R.S. §38-431.03.A(3) for the purpose of legal advice with the attorney.

GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Brooke Painter, Board Services Manager

DATE: June 9, 2020

SUBJECT: FUTURE AGENDA ITEMS

ITEM #: 9

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

BACKGROUND

This agenda item allows an individual Governing Board Member to recommend item(s) to go on future agendas.

Pursuant to A.R.S. §38-431.2(H), the Board will not discuss the items(s) at this time because it would be a violation of the Open Meeting Laws and no voting action will be taken on the recommended item.

RECOMMENDED MOTION

No motion is necessary for this agenda item.

GOLDER RANCH FIRE DISTRICT BOARD COMMUNICATION MEMORANDUM

TO: Governing Board

FROM: Randy Karrer, Fire Chief

DATE: June 9, 2020

SUBJECT: CALL TO THE PUBLIC

ITEM #: 10

REQUIRED ACTION: Discussion Only Formal Motion Resolution

RECOMMENDED ACTION: Approve Conditional Approval Deny

SUPPORTED BY: Staff Fire Chief Legal Review

RECOMMENDED MOTION

No motion is necessary for this agenda item.