MAYOR COUNCIL Verne E. Rupright Taffina Katkus, Seat A Douglas W. Holler, Deputy Mayor, Seat B Leone Harris, Seat C Colleen Sullivan-Leonard, Seat D Dianne Woodruff, Seat E Brandon Wall, Seat F
WASILLA CITY COUNCIL MEETING AGENDA WASILLA CITY COUNCIL CHAMBERS Wasilla City Hall, 290 E. Herning Avenue, Wasilla, AK 99654 907.373.9090 www.cityofwasilla.com
REGULAR MEETING 6 P.M. SEPTEMBER 24, 2012
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. APPROVAL OF AGENDA
V. SPECIAL ORDERS OF THE DAY
VI. COMMISSION AND AGENCY REPORTS
A. Mat-Su Borough Assembly Member Steve Colligan
B. Parks & Recreation Commission
C. Planning Commission
VII. PUBLIC PARTICIPATION
A. Public Hearings p. 5 1. Ordinance Serial No. 12-31: Amending the Wasilla Police Department’s FY 2013 budget for acceptance of Federal Asset Forfeiture Funds in the amount of $64,300 for the purchase of a new fully-equipped Wasilla Police Department K-9 vehicle. City of Wasilla September 24, 2012 Regular City Council Meeting Agenda Page 1 of 3 B. Persons to be Heard
VIII. CONSENT AGENDA
A. Minutes of Preceding Meetings:
p. 7 1. Regular Meeting: September 10, 2012 p. 13 2. Special Meeting: September 10, 2012
B. Introduction of Ordinances for Public Hearing on October 8, 2012: p.15 1. Ordinance Serial No. 12-32: Accepting and appropriating funds from Target in the amount of $2,000 for the 2013 Summer Reading Program. p. 17 2. Ordinance Serial No. 12-33: Accepting and appropriating funds from the Alaska Library Association in the amount of $1,029 for the Youth Services Librarian Pacific Northwest Library Association travel expenses.
p. 19 3. Ordinance Serial No. 12-34: Amending the FY2013 Budget by appropriating $2,337 from the capital improvement program fund for road maintenance equipment purchase.
p. 21 4. Ordinance Serial No. 12-35: Amending WMC 5.16.035 and 5.16.100b.2, to change the cap per transaction that is subject to sales tax from $500 to $1,000 effective January 1, 2013. (Sponsored by Council Member Katkus)
C. Resolutions
p. 37 1. Resolution Serial No. 12-27: Supporting the Mat-Su Borough deeding land located at Swanson Avenue and Crusey Street in Wasilla for construction of a new Wasilla Library.
p. 53 2. Resolution Serial No. 12-29: Supporting the State of Alaska filing suit against Environmental Protection Agency (EPA) challenging new fuel standards in Alaska. (Sponsored by Council Member Sullivan-Leonard)
D. Action Memorandums
IX. UNFINISHED BUSINESS
City of Wasilla September 24, 2012 Regular City Council Meeting Agenda Page 2 of 3
X. NEW BUSINESS
A. Committee of the Whole
1. Discussion regarding the Ethics Task Force
XI. COMMUNICATIONS
A. Informational Memorandums
B. Commission Minutes p. 73 1. Parks and Recreation Commission: August 8, 2012 p. 77 2. Planning Commission: September 11, 2012
XII. AUDIENCE COMMENTS
XIII. MAYOR, CLERK AND ATTORNEY COMMENTS
XIV. COUNCIL COMMENTS
XV. EXECUTIVE SESSION
A. Labor Negotiations With An Employee Bargaining Unit Or Its Representative for Teamsters Local 959 (Resolution Serial No. 12-28). p. 83 1. Resolution Serial No. 12-28: Ratifying the Collective Bargaining Agreement between the City of Wasilla and Teamsters, Local 959 dated June 1, 2012 thru May 31, 2015. (Action on resolution will be taken after the Executive Session)
XVI. ADJOURNMENT
City of Wasilla September 24, 2012 Regular City Council Meeting Agenda Page 3 of 3
(This page intentionally left blank.)
City Council Regular Meeting Packet September 24, 2012 Page 4 of 127 1 Non-Code Ordinance By: Police Department 2 Introduced: September 10, 2012 3 Public Hearing: 4 Action: 5 6 7 CITY OF WASILLA 8 ORDINANCE SERIAL NO. 12 ...31 9 10 AN ORDINANCE OF THE WASILLA CITY COUNCil AMENDING THE WASillA 11 POLICE DEPARTMENT'S FY 2013 BUDGET FOR ACCEPTANCE OF FEDERAL 12 ASSET FORFEITURE FUNDS IN THE AMOUNT OF $64,300 FOR THE PURCHASE 13 OF A NEW FULLY-EQUIPPED WASILlA POLICE DEPARTMENT K-9 VEHICLE .. 14 15 Section 1. Classification. This is a non-code ordinance. 16 17 Section 2. For the purchase of a new fully-equipped K-9 vehicle for the Wasilla 18 Police Department. 19 20 Section 3. Appropriation of Funds. The funds are appropriated to the 21 following: 22 23 Capital Purchases - Equipment 230-4210-426.70-45 $64,300 24 25 Section 4. Source of Funds 26 27 Federal Asset Forfeiture Revenue 230-4200-331.11-26 $64,300 28 29 Section 5. Effective date. This ordinance shall take effect upon adoption by 30 the Wasilla City CounciL 31 32 ADOPTED by the Wasilla City Council on-, 2012. 33 34 35
36 VERNEE. RUPRIGHT1 Mayor 37 38 ATTEST: 39 40 41 [SEAL] 42 KRISTIE SMITHERS, MMC, City Clerk
City of Wasilla Ordinance Serial No. 12-31 Page 1 of 1
City Council Regular Meeting Packet September 24, 2012 Page 5 of 127 12-31: ORDINANCE OF THE AMENDING THE fY 2013 WASillA POLICE DEPARTMENT ASSET FORFEITURE FUNDS IN THE AMOUNT Of $64,300 PURCHASING A NEW FULLY-EQUIPPED WASILLA POLICE DEPARTMENT K-9
September 10, 2012 August Gene Belden, Chief of Police
Department
X Chief of Police
X Finance Director 1
X Interim Deputy Administrator
X City Clerk
BY MAYOR VERNE E.. RUPRIGHT: ______
Funds Available ~ Yes or D No
name/number: Federal Asset Forfeiture Revenue 230-4200-331.11-26 $64,300.00 Federal Asset Forfeiture Expense 230-4210-426.70-45 $64,300.00
Attachments: Ordinance Serial No. 12-31 (1 page)
STATEMENT: The Wasilla Police Department is asking for this ordinance to amend the FY 2013 budget to fund the purchase of a nevv fully-equipped K-9 vehicle. The funds wlll be coming from the Federal Asset Forfeiture fund, from revenues received in FY 2012.
RECOMMENDATION: Introduce and set for public hearing Ordinance Serial No. 12-31.
Staff Report for Ordinance Serial No. 12-31 Page 1 of 1
City Council Regular Meeting Packet September 24, 2012 Page 6 of 127 WASILLA CITY COUNCil REGULAR MEETING MINUTES SEPTEMBER 10, 2012
I. CAll TO ORDER
The Regular Meeting of the Wasilla City Council was held on Monday,
September 101 2012, at the Wasma City Council Chambers, Wasilla, Alaska. Mayor Verne E. Rupright called the meeting to order at 6:15 p.m.
II.. ROll CALL
Council Members present and establishing a quorum were: Ms. Taffina Katkus, Seat A Mr. Douglas Holler, Deputy Mayor, Seat B Ms. Leone Harris, Seat C Ms. Colleen Sullivan-Leonard, Seat D Ms. Dianne Woodruff, Seat E Mr. Brandon Wall, Seat F
Staff in attendance were: Ms. Kristie Smithers, City Clerk Ms. Sarah Whiteley, Deputy Clerk Mr. Bert Cottle, Intertm Deputy Administrator Mr. Troy Tankersley, Finance Director
Mr. Archie Giddings~Public Works Director Mr. John Combs, Recreation and Cultural Services Director Mr. Gene Belden, Interim Police Chief Mr. Richard Payne, City Attorney
III. PLEDGE OF AllEGIANCE
Mayor Rupright led the Pledge of Allegiance.
IV. APPROVAl OF AGENDA
Mayor Rupright inquired about any modifications to the agenda.
GENERALCONSENT: The agenda was approved as presented without objection.
V. SPECIAL ORDERS OF THE DAY
There were no special orders of the day.
City of Wasilla September 10, 2012 Regular City Council Meeting Minutes Page 1 of 6
City Council Regular Meeting Packet September 24, 2012 Page 7 of 127 VI.. COMMISSION AND AGENCY REPORTS
A. Friends of Wasilla Public Library
Ms. Jeanne Troshynski, President of the Friends of Wasilla Library: • spoke in favor of building and maintaining a new Wasilla Public and • provided details on benefits to the community; • noted that on September 17th they will have a meeting with the Foraker Group; • announced that the next used book sale wmbe held on September 20th.
VII. PUBLIC PARTICIPATION
A. Public Hearings
1. Ordinance Serial Nom 12-27: Amending the official zoning map of the City of Wasilla, Alaska to change the zoning district from Rural Residential (RR) to
Commercial (C) 1 for Lots 1-6, Pioneer Bluff Subdivision, Township 17 North1 Range 1 West, Section 10, Seward Meridian, Alaska totaling approximately 8.52 acres. Generally located on the south side of the Palmer-Wasilla Highway between the Parks Highway and Knik-Goose Bay Road. (Public hearing continued from August 27, 2012. Need a motion to adopt.)
Ms. Tina Crawford, City Planner! provided a detailed report on Ordinance Serial No. 12- 27. Discussion followed.
Mayor Rupright opened the public hearing on Ordinance Serial No. 12-27.
Ms. Lenora Niesen, and Mr. Greg Niesen/ petitioners, spoke in favor of the ordinance.
Ms. Diana Straub, citizen, spoke in opposition to the ordinance.
Discussion ensued regarding Ordinance Serial No. 12-27.
Mayor Rupright closed the public hearing on Ordinance Serial No. 12-27 and discussion moved to the Council.
MOTION: Council Member Sullivan-Leonard moved to adopt Ordinance Serial No. 12-27.
MOTION: Council Member Sullivan-Leonard moved to amend Ordinance Serial No.
12-271 striking lot 4 and including lots 1,2,3,51 and 6.
VOTE: The motion to amend Ordinance Serial No. 12-27 passed with Katkus, Harris, Sullivan-Leonard, Woodruff, Wall, in favor and Holler opposed.
City of Wasilla September 10, 2012 Regular City Council Meeting Minutes Page 2 of 6
City Council Regular Meeting Packet September 24, 2012 Page 8 of 127 VOTE: The motion to adopt Ordinance Serial No. 12-27, as amended, passed with Katkus, Harris, Sullivan-Leonard, Woodruff, Wall, in favor and Holler opposed.
2. Ordinance Serial No.. 12-28: Amending the FY2013 budget by appropriating
an amount not to exceed $1001 000 and creating the Hermon Road Sewer Connection Special Assessment District; approving the improvement plan for the district! authorizing the City to proceed with the improvement, and establishing a method of assessment for the benefited property, Lot 1 and Tract Er Creekside Town Square.
a. AM No.. 12-36: Contract Award to Big Dipper Construction in the amount of $88,750 for the Hermon Road Sewer Connection Project.
Mr. Archie Giddings provided a staff report and an overview of Ordinance Serial No. 12- 28.
Mayor Rupright opened the public hearing on Ordinance Serial No. 12-28. There being no one present who wished to speak, Mayor Rupright closed the public hearing and discussion moved to the CounciL
MOTION: Council Member Sullivan-Leonard moved to adopt Ordinance Serial No. 12-28 and AM No. 12-36.
VOTE: The motion to adopt Ordinance Serial No. 12-28 and AM No. 12-36 passed unanimously.
3. Ordinance Serial No .. 12-29: Amending the FY2013 budget for Hewlett and Packard Blade Servers and Storage Area Network (SAN) switch maintenance, hardware, and software support, in the net amount of $14,000.
Mr. Tankersley provided a staff report and an overview of Ordinance Serial No. 12-29.
Mayor Rupright opened the public hearing on Ordinance Serial No. 12-29. There being no one present who wished to speak, Mayor Rupright closed the public hearing and discussion moved to the Council.
MOTION: Council Member Sullivan-Leonard moved to adopt Ordinance Serial No. 12-29.
VOTE: The motion to adopt Ordinance Serial No. 12-29 passed unanimously.
B. Persons to be Heard
Ms. Diana Straub, resident, voiced approval of a new library.
City of VVasilla September 10, 2012 Regular City Council Meeting Minutes Page 3 of 6
City Council Regular Meeting Packet September 24, 2012 Page 9 of 127 Ms. Kera Thompson, announced that she opened a new bistro across from the Valley Performing Arts. She invited the City Council to an opening reception on September 18 at 5:30p.m.
VIII. CONSENT AGENDA
A. Minutes of Preceding Meetings:
1. Regular Meeting: August 27, 2012
B. Introduction of Ordinances: Recommended for Public Hearing on September 24, 2012:
1. Ordinance Serial No .. 12-31: Amending the Wasilla Police Departmenes FY 2013 budget for acceptance of Federal Asset Forfeiture Funds in the amount of $64,300 for the purchase of a new fully-equipped Wasilla Police Department K-9 vehicle.
C. Resolutions
1. Resolution Serial No.. 12-25: Accepting an FY 2013 Designated Legislative
Grant in the amount of $5001000 for wastewater utility improvements.
2. Resolution Serial No.. 12-26: Transferring funds within an accounting fund in the amount of $17,184 for equipment purchase.
D. Action Memorandums
MOTION: Council Member Woodruff moved to adopt the consent agenda as read into the record by the City Clerk.
GENERALCONSENT: The Consent Agenda was adopted with no objection.
IX.. UNFINISHED BUSINESS
X.. NEW BUSINESS
XI. COMMUNICATIONS
A. Informational Memorandums
1. IM No. 12-14: New Library Building Update
2. Commission Minutes
City of Wasilla September 10, 2012 Regular City Council Meeting Minutes Page 4 of 6
City Council Regular Meeting Packet September 24, 2012 Page 10 of 127 There was no action taken on the communication items.
XII~AUDIENCE COMMENTS
Mr. John Devver, citizen, commented that he is constantly outraged.
XIII .. MAYOR, CLERK AND ATTORNEY COMMENTS
Ms. Smithers:
~ Spoke regarding the installation and training of the new Sire software.
~ Noted that special elections need to be set 75 days in advance of the date election.
XIVu COUNCil COMMENTS
MOTION: Council Member Katkus moved to schedule a Joint Borough and Tri Cities (Palmer, Houston, and Wasilla) meeting on emergency preparedness.
GENERAL CONSENT: There was no objection.
Council Member Sullivan-Leonard:
~ spoke in regard to Ordinance Serial No. 12-28 and asked for maps to be included in future packets; • thanked the City Council for their approval of the rezone; and • inquired about the report from the Deputy Administrator regarding the SART meeting. Mr. Cottle provided a report.
Mayor Rupright commented on the SART program and on the hardship of the victims.
Council Member Wall:
~ welcomed back the Mayor; and
~ thanked the public for their comments.
Council Member Woodruff: • thanked the Friends of the Library for their patience;
~ requested an update of the sports complex budget; • thanked the Mayor and Mr. Cottle for attending the Alaska Mobility meeting; • commented that the City Council needs to be more understanding to the public; and • suggested being kinder to the audience when they are speaking.
Mayor Rupright: • voiced approval of his return; and
~ thanked the City Council on their compromise regarding the rezoning.
City of Wasilla September 101 2012 Regular City Council Meeting Minutes Page 5 of 6
City Council Regular Meeting Packet September 24, 2012 Page 11 of 127 Mr. Tankersley: • announced that he had requested a Request for Proposal (RFP) advisors; and • invited the City Council to attend the interviews.
Mayor Rupright turned the gavel over to Deputy fv1ayor Holler for remainder of meeting.
XV. EXECUTIVE SESSION
A. Annual Evaluation of City Clerk (Subjects that tend to prejudice the reputation and character of any person, provided the person may request a public discussion.)
MOTION: Council Member SuUivan-Leonard moved to enter into executive session to discuss the annual evaluation of the City Clerk.
VOTE: There was no objection noted and the Council entered into executive session at 7:09 p.m. in the Council Conference Room.
MOTION: Council Member Woodruff moved to exit the executive session.
VOTE: The motion passed and the executive session exited at 7:32p.m.
MOTION: Council Member Sullivan-Leonard moved to increase the annual salary of the City Clerk by 3.5 percent, retroactive to July 1, 2012.
VOTE: The motion to increase the annual salary of the City Clerk by 3.5 percent
retroactive to July 1, 20121 passed unanimously.
XVI. ADJOURNMENT
With no further business at hand, Deputy Mayor Holler adjourned the meeting at 7:45 p.m.
VERNE E. RUPRIGHT, Mayor ATTEST:
KRISTIE SMITHERS, MMC1 City Clerk
Minutes approved: -~2012
City of Wasilla September 10, 2012 Regular City Council Meeting Minutes Page 6 of 6
City Council Regular Meeting Packet September 24, 2012 Page 12 of 127 WASillA CITY COUNCil SPECIAL MEETING MINUTES SEPTEMBER 10, 2012
Im CAll TO ORDER
The Special Joint City Council & Library Needs Committee Meeting was heid on September 10, 2012, at the Wasilla City Council Chambers, Wasilla, Alaska. Verne E. Rupright called the meeting to order at 5:05 p.m. The purpose of the meeting was to hold a discussion on the Library Needs Committee and associated issues.
II. ROLL CALl
Council Members present and establishing a quorum were: Ms. Taffina Katkus, Seat A (arrived at 5:45)
Mr. Douglas Holler~Deputy Mayor, Seat B Ms. Leone Harris, Seat C Ms. Colleen Sullivan-Leonard, Seat D Ms. Dianne Woodruff, Seat E Mr. Brandon Wall, Seat F
Library Needs Committee in attendance were: Jeanne Troshynski Randy Robinson Pam Ockerlander Susan Herman-Parsons Alice Hollinger Ralph Baldwin
Staff in attendance were: Ms. Kristie Smithers, City Clerk Ms. Sarah Whiteley, Deputy Clerk
Mr. Bert Cottle1 Interim Deputy Administrator Mr. Troy Tankersley! Finance Director Mr. Archie Giddings, Public Works Director Mr. John Combs, Recreation and Cultural Services Director Mr. Gene Belden, Interim Police Chief
Ms. Kathy Martin-Aibright1 Library Director
I!Iu PlEDGE OF ALLEGIANCE
Mayor Rupright invited Deputy Mayor Holler to lead the Pledge of Allegiance.
IV. APPROVAL OF AGENDA
Mayor Rupright inquired about any modifications to the agenda.
City of Wasilla September 101 2012 Special City Council Meeting Minutes Page 1 2
City Council Regular Meeting Packet September 24, 2012 Page 13 of 127 GENERAL CONSENT: The agenda was approved as presented
V.. NEW BUSINESS
A. Committee of the Whole
1. Discussion with the Library Needs Committee
MOTION: Council Member Woodruff moved to enter into a Committee of the Whole at 5:20 p.m. for the purpose of discussion with the Library Needs Committee and associated issues.
GENERAL CONSENT: The motion to enter Committee of the Whole passed without objection.
Discussion ensued with the library Needs Committee and associated issues with facilitating a new library.
MOTION: Council Member Sullivan-Leonard moved to exit the Committee of the Whole at 5:57p.m.
GENERAL CONSENT: The motion to exit of the Committee of the Whole passed without objection.
VI. AUDIENCE COMMENTS
There were no comments provided.
VII. MAYOR, CLERK, AND COUNCil COMMENTS
Mayor Rupright
ID spoke regarding goals and initiatives.
VIII .. ADJOURNMENT
With no further business at hand, l\1ayor Rupright adjourned the meeting at 6:03p.m.
VERNE E. RUPRIGHT1 Mayor ATTEST:
KRISTIE SMITHERS1 MMC1 City Clerk
Minutes approved: -~2012
City of Wasilla September 2012 Special City Council Meeting Minutes Page 2 of 2
City Council Regular Meeting Packet September 24, 2012 Page 14 of 127 1 Non-Code Ordinance By: Recreation & Cultural Services/Library 2 Introduced: 3 Public Hearing: 4 Action: 5 Vote: 6 7 CITY OF WASillA 8 ORDINANCE SERIAL NO .. 12-32 9 10 AN ORDINANCE OF THE WASILLA CITY COUNCIL ACCEPTING AND 11 APPROPRIATING FUNDS FROM TARGET IN THE AMOUNT OF $2,000 FOR THE
12 2013 SUMMER READING PROGRAM .. 13 14 Section 1. Classification. This is a non-code ordinance. 15 16 Section 2. Purpose. Accept and appropriate funds from Target for the 17 library's 2013 Summer Reading Program. 18 19 Section 3. Appropriation of Funds. The funds are appropriated to the 20 following: 21 22 Supplies/Target-Summer Program 23 001-4550-455.60-47 $ 2,000 24 25 Section 4. Source of Funds 26 27 Contributions - Private Source/Target 28 001-4550-364.71-00 $ 2,000 29 30 Section 5. Effective date. This ordinance shall take effect upon adoption by 31 the Wasilla City CounciL 32 33 ADOPTED by the Wasilla City Council on -, 2012. 34 35 36 37 VERNE E. RUPRIGHT,Mayor 38 39 ATTEST: 40 41 42 [SEAL] 43 KRISTIE SMITHERS, MMC, City Clerk
City of Wasilla Ordinance Serial No. 12-32 Page 1 of 1
City Council Regular Meeting Packet September 24, 2012 Page 15 of 127 Ordinance Serial No.. 12-32: ACCEPTING AND APPROPRIATING fUNDS FROM TARGET IN THE AMOUNT OF $2,000 fOR THE 2013 SUMMER READING PROGRAM ..
Agenda of: September 24, 2012 Date: September 11, 2012 Originator: KJ Martin-Albright, library Director Route Department Signature Date to: X
X ! Finance Director
I X I Interim Deputy Administrator ' i City Clerk
FISCAL IMPACT: ~ yes or 0 no Funds Available Yes or No
Account name/number: Revenue: Contributions- Private Source/Target 001-4500-364.71-00 Expenditures: Supplies I Target- Summer Program 001-4550-455.60-47
SUMMARY STATEMENT: Wasilla Meta-Rose Public Library was awarded $2,000 from Target for the 2013 Summer Reading Program. This is a motivational reading program that encourages youth aged birth-18 to read through the summer to maintain reading skills. Through programming and library staff encouragement children are helped to find books that they really want to read, instead of being told what to read. Program participants are expected to read a minimum of eight books per week or complete two hours of weekly reading. The $2,000 will be used to purchase reading incentive prizes and supplement programming.
STAff RECOMMENDATION: Introduce and set for public hearing Ordinance Serial No. 12-32.
Staff Report for Ordinance Serial No. 12-32 Page 1 of 1
City Council Regular Meeting Packet September 24, 2012 Page 16 of 127 1 Non-Code Ordinance By: Recreation Cultural Services/Library 2 Introduced: 3 Public Hearing: 4 Action: 5 6 7 CITY OF WASILLA
8 ORDINANCE SERIAL NO .. 12 ...33 9 10 AN ORDINANCE Of THE WASILLA CITY COUNCil ACCEPTING AND 11 APPROPRIATING FUNDS FROM THE ALASKA LIBRARY ASSOCIATION IN THE 12 AMOUNT OF $1,029 FOR THE YOUTH SERVICES LIBRARIAN PACIFIC 13 NORTHWEST liBRARY ASSOCIATION TRAVEL EXPENSES .. 14 15 16 Section 1. Classification. This is a non-code ordinance. 17 18 Section 2. Purpose. 19 20 Section 3. Appropriation of Funds. The funds are appropriated to the 21 following: 22 23 Travel 001.4550.455-50.81 24 25 Section 4. Source of Funds 26 27 SOA library Cont Ed Grant 28 001.4550.334-10.18 $ 1,029.20 29 30 Section 5. Effective date. This ordinance shall take effect upon adoption by 31 the Wasilla City Council. 32 33 ADOPTED by the Wasilla City Council on -, 2012. 34 35 36
37 VERNEE. RUPRIGHT1 Mayor 38 39 ATTEST: 40 41 42 [SEAL] 43 KRISTIE SMITHERS, MMC, City Clerk
City of Wasilla Ordinance Serial No. 12-33 Page 1 of 1
City Council Regular Meeting Packet September 24, 2012 Page 17 of 127 Ordinance Serial No .. 12-33: ACCEPTING AND APPROPRIATING FUNDS FROM THE ALASKA LIBRARY ASSOCIATION IN THE AMOUNT OF ,029 FOR THE YOUTH SERVIES LIBRARIAN PACIFIC NORTHWEST liBRARY ASSOCIATION
TRAVEL EXPENSES ..
Agenda of: September 24, 2012 Date: September 11, 2012 Originator: KJ Martin-Albright, Library Director Route Department to: Signature Date X Director X Finance Director
X I Interim Deputy Administrator
X I City Clerk I
FISCAL IMPACT: D yes or [g) no Funds Available Yes or D No
Account name/number: SOA Library Cont Ed Grant 001.4550.334-10.18 Travel 001.4550.455-50.81
SUMMARY STATEMENT: Sara Saxton, the Youth Services Librarian, is the Public
Library Representative to the Pacific Northwest Library Association (PNLA)1 a regional professional organization, and was the co-chair for the 2012 PNLA Conference in Anchorage. As the representative, Sara's participation in the PNLA conference is funded by the Alaska Library Association on a reimbursement basis. The library paid the registration and hotel expenses for Sara to attend the conference (hotel stay being required as she was a co-chair for the conference) and these monies are the reimbursement of those expense from the Alaska Library Association.
STAFF RECOMMENDATION: Introduce and set for public hearing Ordinance Serial No. 12-33.
Staff Report for Ordinance Serial No. 12-33 Page 1 of 1
City Council Regular Meeting Packet September 24, 2012 Page 18 of 127 1 Non-Code Ordinance By: Public Works Department 2 Introduced: September 24, 2012 3 Public Hearing: 4 Action: 5 6 CITY OF WASillA 7 ORDINANCE SERIAl NOs 12-34 8 9 AN ORDINANCE OF THE WASILLA CITY COUNCil AMENDING THE FY2013 10 BUDGET BY APPROPRIATING $2,337 FROM THE CAPITAL IMPROVEMENT
11 PROGRAM fUND fOR ROAD MAINTENANCE EQUIPMENT PURCHASE .. 12
13 Section 1. Classification .. This is a non-code ordinance. 14 15 Section 2. Purpose., To amend the FY2013 Budget by appropriating $2,337 16 from the capital improvement program fund for road maintenance equipment purchase.
17 The Public Works Department budgeted $1251 000 for a new road maintenance tractor 18 primarily used for brushing rights-of-way. The tractor bid at $127,337 and additional 19 funds are needed for the purchase. 20
21 Section 3.. Appropriation of Funds .. The funds are appropriated to the 22 follovving capital account: 23 Road Brusher 110-4320-432.45-62 $ 2,337 24
25 Section 4.. Source of Funds .. 26 CIP Fund Balance 110-0000-253.20-00 $ 2,337 27
28 Section 5. Effective date .. This ordinance shall take effect upon adoption by 29 the Wasilla City Council. 30 31 ADOPTED by the Wasilla City Council on -, 2012. 32 33 34 VERNE E. RUPRIGHT, Mayor 35 AITEST: 36 37 [SEAL] 38 KRISTIE SMITHERS, MMC, City Clerk- 39
City of Wasilla Ordinance Serial No. 12-34 Page 1 of 1
City Council Regular Meeting Packet September 24, 2012 Page 19 of 127 ORDINANCE SERIAL No. 12-34: AMENDING THE FY2013 BUDGET BY APPROPRIATING $2,337 FROM THE CAPITAl IMPROVEMENT PROGRAM
FUND FOR ROAD MAINTENANCE EQUIPMENT PURCHASE ..
Agenda of: September 24, 2012 Date: September 12, 2012 Originator: Public Works Director I Route 1 to: Department Signature Date
X Public VVorks Director
X Finance Director ! X ! Inter! m Deputy Administrator I X I City Clerk
fiSCAL IMPACT: ~ yes $2,337 Funds Available (2SJYes Account name/number: 110-4320-432.45-62/Road Brusher Attachments: none
SUMMARY STATEMENT: The Public Works Department budgeted $125,000 for a new road maintenance tractor primarily used for brushing rights-of-way. The tractor bid at $127,337 and additional funds are needed for the purchase. This ordinance appropriates the balance of funding needed for the equipment purchase in the amount of $2,337.
STAFF RECOMMENDATION: Approve the adoption of Ordinance Serial No. 12-34 amending the FY2013 budget by appropriating $2,337 from the capital improvement program fund for road maintenance equipment purchase.
Staff Report for Ordinance Serial No. 12-34 Page 1 of 1
City Council Regular Meeting Packet September 24, 2012 Page 20 of 127 1 Code Ordinance By: Council Member Katkus 2 Introduced: 3 Public Hearing: 4 Action: 5 6 CITY OF WASILLA 7 ORDINANCE SERIAl NO .. 12-35 8 9 AN ORDINANCE Of THE WASillA CITY COUNCil AMENDING WMC 5al6 ..035 10 AND 5.16m100Bs2, TO CHANGE THE CAP PER TRANSACTION THAT IS SUBJECT
11 TO SAlES TAX fROM $500 TO $1,000 EFFECTIVE JANUARY 1, 2013 .. 12
13 Section 1. Classification .. This ordinance is of a general and permanent 14 nature and shall become part of the city code.
15 Section 2.. Amendment of section .. WMC 5.16.0351 Maximum Tax Per 16 Transaction, is hereby amended to read as follows: 17 Only the first one thousand [FIVE HUNDRED] dollars ($1 500].00) of the 18 price in each transaction shall be subject to sales tax; provided/ that a single payment 19 for the sale or rental of property, or the rendering of a service/ over a period exceeding 20 one month shall be allocated pro rata to each one-month period or part thereof during 21 the term of the transaction! and the first one thousand [FIVE HUNDRED] dollars 22 ($1 0 [500].00) of the price allocated to each such period shall be subject to sales 23 tax.
24 Section 3.. Amendment of section .. WMC 5.16.100.8.21 Collection of Sales 25 Tax, Addition and Separate Statement; Exceptions, is hereby amended to read as 26 follows: 27 B. Except as provided in subsection CorD of this section: 28 1. The seller shall add the sales tax to the price or charge for the sale, 29 rental or service, showing the tax as a separate and distinct item on any receipt, 30 invoice, statement of account, or other record of the transaction. The sales tax on more 31 than one separately priced item may be shown as a totai tax on the aggregate price of 32 all items sold or rented, or services rendered, in a single transaction.
33 2. The amount of safes tax to be added to the price of a sale1 rental or 34 service shall be determined in accordance with the following schedule: Price of sale, rental or service Tax
Under $0.25 None $0.25 through $0.74 $.01 $0.75 through $1.24 $.02 $1.25 through $1.74 $.03 $1.75 through $2.24 $.04 $2.25 through $2.74 $.05
Underline, added. Stril City Council Regular Meeting Packet September 24, 2012 Page 21 of 127 $2.75 through $3.24 $.06 $3.25 through $3.74 $.07 $3.75 through $4.24 $.08 $4.25 through $4.74 $.09 $4.75 through $5.24 $.10 Over $5.25, continue on same scale up to one thousand [FIVE HUNDRED] dollars($ 0[500].00). 1 2 Section 4u Effective date.. This ordinance shall take effect upon 3 January 1, 2013. 4 5 6 ADOPTED by the Wasilla City Council on-, 2012. 7 8 9 10 VERNE E. RUPRIGHT, Mayor 11 12 ATIEST: 13 14 15 [SEAL] 16 KRISTIE SMITHERS/ MMC, City Clerk 17 18 Underline, added. Strikethrough! deleted City of Wasilla Ordinance Serial No. 12-35 Page 2 of 2 City Council Regular Meeting Packet September 24, 2012 Page 22 of 127 Ordinance Serial No. 12-35: AMENDING WMC 5.16.035 AND 5 ..16 ..1008.2, TO CHANGE THE CAP PER TRANSACTION THAT IS SUBJECT TO SALES TAX fROM $500 TO $1,000 EFFECTIVE JANUARY 1, 2013 .. Agenda of: September 24, 2012 / Date: September 17, 2012 Originator: Council Member Katkus'-c/'~ Route I Department Signature to: I Date l I Chief of Police I I Public Works Director Rec & Cultural Services . Mana er X Finance Director X Interim Deputy Administrator :'"\t\/l X 'tify Clerk REVIEWED BY MAYOR VERNE E .. RUPRIGHT: ------FISCAl IMPACT: [8:1yes or D no Funds Available 0 Yes or D No Account name/number: none Attachments: IM No. 92-29 (11 pages)& Ordinance 1 SUMMARY STATEMENT: The sales tax cap from $500 to $1,000. Tax shall be applied only to the first $1,000 of separate sales totaling a maximum tax of $20. A two percent sales tax shall be applied only to the first 1000. of each separate sale of an item or items, rent or service transaction. The payment of rent, whether for real or personal property, in excess of $1,000 and for more than one month shall be treated as several separate transactions covering the rental for one month each. A transaction Staff Report for Ordinance Serial No. 12-35 Page 1 of 2 City Council Regular Meeting Packet September 24, 2012 Page 23 of 127 involving payment for services or personal property to be rendered or delivered over a period of more than one month shall be treated as several separate transactions occurring one each month over the period of time that the service or property is rendered or delivered. Wasilla has not updated or adjusted its sales tax cap collection since the time of inception of a sales tax in 1993. There has not been a change in the sales tax cap, to adjust for inflation, or to be consistent with other cities. By adjusting and updating our sales tax cap to a fair and reasonable level, we are providing efficient fiscal practices for our citizens. STAFF RECOMMENDATION: Introduce and set for public hearing Ordinance Serial No. 12-35. Staff Report for Ordinance Serial No. 12-35 Page 2 of 2 City Council Regular Meeting Packet September 24, 2012 Page 24 of 127 CITY OF WASILLA 296 E. BERNING AVE. WASILLAJ ALASKA m54o7091 PHONE: {9@7}373~9050 FAX: (901) 373-0788 MEMORANDUM 9 :Z ... ;:z.,y To: Council From: Mayor Date: September 3, 1992 Re: Police/Sales Tax Information Program Direction from Council was to develop a fair presentation of facts about the related issues of police and sales tax.. On of the most straightforward methods is to simply make the facts widely available .. Therefore, summaries of the Police Conceptual Design and the sales tax ordinance will be disseminated in hard copy, newspaper advertisements and on KMBQ radio.. Full copies will also be made readily available.. The ballot propositions will similarly be published with commentary emphasizing and defining the language. Enclosure: Police Design Advertisement Sales Tax Advertisement City Council Regular Meeting Packet September 24, 2012 Page 25 of 127 CITY OF WASILLA 290 E. BERNING AVE. WASILLA. ALASKA 99654~7091 PHONE: (907) 373-~0SO FAX: (901) 373a0788 CITY OF WASILLA SALES TAXffAX CAP- POLICE BALLOT PROPOSITIONS INFORMATION NOTICE The October 6 City ballot will include two propositions with far-reaclrlng @pact.. One is to authorize a 2% sales tax conditioned on a 2 mill property tax cap.. Another will ask if a "ce department should be established.. These notes are to help explain the ballot propositions. TEXT OF OFFICIAL BALLOT NOTES AND EXPLANATION Proposition No~3 Title City of Wasilla 2% Sales Tax and Property Tax Cap Shall the City of Wasilla be Applies within city limits only authorized to levy a maxim.um 2% sales Limits Council taxing authority to 2% .. Voters must tax on retail sales, approve any change.. JJicesand rentals within Tax paid by purchasers at time of sale.. See separate the City of Wasilla effective tax regulations in Ordinance 92-29 January 1, 1993 and Tax collections begin January 1 and are expected to cap the property tax mill levy at total $2,000,000 per year. 2 mills and Proposition limits just City property tax levy to 2 mills or about half of the present 4 ..2 mill levy .. Borough and fire service tax levies are not affected. Property tax revenue to the City would drop from $890,000 to $420,000 per year.. Only voters can cltange tax cap.. USE OF TAX FOR POLICE Subheading Shall the sales tax first be This section confitms that the tax will be used for appropriated to fund a police department police department if the separate police advisory ift J.'~~advisory proposition is approved proposition is approved.. Police are expected to '{ cost about $1,000,000.. See separate information on police conceptual design. City Council Regular Meeting Packet September 24, 2012 Page 26 of 127 and the remaining tax be appropriated Any revenue left over will be budgeted through the ordinary public budget process? the usual public hearing and four-week ordinance adoption process,. Uses can be for any purposes for which the City has powers including roads, paving, trails and Library, Yes No Your vote.. ADVISORY PROPOSffiON NO. 1 Official Title Do you desire the City Council to If the sales tax passes~do you want a police department? The sales tax will more than cover establish a police department to be the $1,000,000 police cost. See separate information on police depart:Inent conceptual funded by a sales tax? design. No Your vote.. rohn C. Stein, Mayor City Council Regular Meeting Packet September 24, 2012 Page 27 of 127 CITY OF WASILLA 290 E. HERNING AVE. WASILLA, ALASKA 99654-7091 PHONE: {901) 373-9650 FAX: {907) 373-0783 CITY OF WASILLA SALES TAX REGULATION ORDINANCE 92-29 INFORMATION NOTICE [f voters approve the October 6 ballot proposition authorizing a 2% sales tax/2 mill property tax cap the 2ity proposes to adopt Ordinance 92-29 (Substitute) to implement the tax. A summary of the proposed lt'dirumce follows.. ~uthorltyAlaska Statutes (19 ..45 ..700 ...... ) authorize the City to levy and collect a sales tax.. Definitions: Terms specific to the ordinance are defined including retail sale, person, sales price, services md seller. fax Levied- Rate: A 2% tax is levied on all retail salesr rentals and services made within the City.. Maximum Tax: Tax shall be applied only to the first $500 of separate sales totaling a maximum tax of ~10.. les of Taxed Transactions: illustrative examples include but are not limited to: rentals of personal . such as tools, automobiles" equipment; monthly util bills for gas, electric, t one, water ;ewer; taxicab and cars for hire; printing; hotel, motel and other room rentals of less than 30 days; food, ~eery,beverage, restaurant meals; advertising and advert:ising agencies; vending machines, tabs, ;elf-service laundry, coin-operated gaming devices; tickets of admission to sports or entertainment ~vents;material for improvements to real estate; services of drycleaners, garages beauty es of notor fuels and lubricants; services of lawyers, accountants, carpenters, painters, photographers, nechanics and electricians.. !xemptions: The sales tax shall not apply to: casual sales not in the course of business; insurance or ~ty bonds; school bus transportation; buyers or sellers who are 501(c)3,4 IRS exempt organizations; 'ublic school food service; state or federally exempt sales; direct carrier sales of periodicals and tewspapers; sales to U .. S .., state and local govenunents; dues or fees to clubs or unionsi real estate sales ~xceptcommissions; sales of school and clta:rity event tickets; interstate fares; sales of food to cafes and 'estamants for resale; maximum tax for original construction of buildings is $10; sales to orbital and ;pace propulsion facility (state mandated); foods purchased with food stamps; residential rents except totellmotel; cemetery, mortuary services; child care, pre-school and baby sitting; health care services and :upplies; mail order sales. ipecial Collection for Building Construction: Tax limited to $10 ..00 .. Certificate required for exemption.. )eller Accountability: Collected taxes belong to City.. Seller is accountable for tax monies. Collection :an be enforced by civil action.. r~~:t{etums-Contents ...Penalty for Delinquency: Returns are due by 20th of following month on forms >rovided by City with remittance of collected tax.. Timely returns earn a 2o/o discount on tax collected tp to $100 per return.. Delinquent returns subject to 5% interest from date of delinquency .. City Council Regular Meeting Packet September 24, 2012 Page 28 of 127 Information to be Confidential: Returns are not subject to public inspection and information may not be released to public except names and addresses of business license holders and amounts over days delinquent. Info may be used for statistical reports.. Tax Records ... Final Tax Return: Businesses shall keep pertinent records and make them available for City inspection. Return. required even if no tax due .. If business sold or dis of notice to City required within 15 days and final return submitted .. Collection Upon Sales: Tax to be paid by the buyer and collected by seller.. Tax to be shown separately on invoices and sales slips .. Tax is debt from buyer to seller and is recoverable at law. Seller reports tax on same basis as federal income tax either accrual or cash.. Bad debts may be claimed within two years .. City Mayor/Manager Regulation Promulgation Authority: Adm.inistrative regulations subject to Council revision or repeat Business License- Required: City may require security to insure full and prompt collection of sales tax.. Public Statement of Tax Required - Exception for Coin-Operated Machines: Seller shall separately state ~,Jptdnot directly or indirectly refund or absorb tax. Revenue from coin-operated maclrines shall be >.Jed in gross on a monthly basis.. Liability for Payment - Certificate of Protest: Seller shall determine if sale is exempt.. If incorrect, seller is liable for tax.. If buyer believes that sale is exempt then buyer shall fill out certificate of protest form and deliver to seller with disputed tax.. Mayor/Manager will rule on protest. Tax Return - Extension of Time: Mayor/Manager may grant extension of time to avert undue hardships .. Estimated Tax: If City cannot ascertain tax due from seller because of inaccurate or lost books, City can estimate and collect.. Delinquent Taxes - Notice: If return is not sent or return appears to be incorrect, City may notify and ;et hearing with seller within 15 days. Delinquent Taxes - Lien: If seller neglects to collect taxes or refuses to pay taxes to City, City has power :o lien.. Delinquent Taxes- Foreclosure: City may collect lien through foreclosme of real and personal property 1f seller within six years .. :ertificate of Sale ... Real Property: Foreclosure deed conveys property to City.. ~ ~:.Jtions - Penalty $200 civil penalty may be applied for each day seller fails to get business license, :ai.m"-to file tax return and remit taxes, falsifies or misrepresents records, sells while license suspended, :ails to allow reasonable inspection of records by City.. City Council Regular Meeting Packet September 24, 2012 Page 29 of 127 Implementation: Ordinance becomes effective January 1,1993 if voters approve ballot pmpositio~If a borough-wide ordinance is approved, City tax will be collected in addition to Boro tax and under the rules of the new borough-wide ordinance.. Sales tax is conditioned on a 2 mill property tax cap., Sales tax shall first be used for police, then appropriated through the ordinary public budget process. Notes: Copies of the complete ordinance are available at Wasilla City Hall. Public Hearings: August 24, 1992 - 7:00 p ..m .. - Wasilla City Hall September 14,1992- 7:00p.m.- Wasilla City Hall For Council Action: September 28, 1992 - 7:00 p ..m .. - Wasilla City Hall Voters must approve City Ballot Proposition #3 at October 6, 1992 City election for ordinance to become effective.. Only voters may change 2% sales tax rate or the 2 mill property tax cap. City Council may amend other provisions of Ordinance 92-29. of Wasilla- John C. Stein, Mayor City Council Regular Meeting Packet September 24, 2012 Page 30 of 127 CITY OF WASILLA 290 E. HEIL~lNGAVE. PHONE: (901) 373-9050 FAX: (907) 373Q0788 CITY OF WASILLA POLICE CONCEPTUAL DESIGN NOTICE On August 24, 1992 the City Council unanimously approved the draft Wasilla Police Department Conceptual Design. As a broad philosophical overview~the design describes the type of department Wasilla can expect if the October 6 ballot propositions on police and sales taxltax cap pass .. It's 24 points are summarized as follows: (1) Mission of best possible crime prevention and law enforcement. (2) Cooperative relationships with other public safety agencies. (3) Initial staff 9 commissioned officers, chief, clerk- total 11.. Minimum coverage one officer 24 hours/365 days.. (4) Officer qualifications: Academics, police experience, computer literate, good comm:unicators, Alaska experience.. Pexoonnel to be certified by Alaska Police Standards Council. Empathy for and training on issues of minorities.. (7) Cross training in fire, emergency medical.. (8) Mutual assistance agreements with Troopers, Palmer Police.. :9) Conservative unifonns. 10) Pri.mary emphasis to be crime prevention, attention to youthful violators, support for school and youth programs. :11) Develop written standard operating procedures.. :12) Initiate Neighborhood Watch, support Crime Stoppers and juvenile court. 13) Auxiliary police program to provide extra manpower .. 14) Emphasize professional staff training and development. 15) Utilize up-to... date computer systems to cat :record keeping costs.. 16) Use foot patrols to develop community rapport. 17) By invitation, consider expansion into adjacent areas.. 18) Consider consolidation with present and future police agencies.. 19) Orief reports to City Mayor/Manager, not Council.. 20) City is equcil opportunity employer and encourages women and minorities., 21) Annual police budget reviewed by public and approved by CounciL 22) Orief selection committee recommends to· Mayor/Manager, confirm.ed by Council. 23) Radio dispatch to be by contract with Palmer. 2.4) Officers to be knowledgeable about social programs and make refer.rals .. :~ni~sof the complete text are available at the Wasilla City Hall, 373 ...9050 .. \_·'.>,;._'---.=;. ohn C. Stein, Mayor City Council Regular Meeting Packet September 24, 2012 Page 31 of 127 Proposed 2°/o Safes Tax - 2 Mill Property Tax Cap - Police t - ill il Assume Real Estate Taxable Value of $1 00~000 and Purchases Subject to Sales tax of $10,000 . ! ! Annual Present Cost I Proposed Cost' Tax 2°/o Safes Tax Cost 4.2 Mil City Tax 2 MU Tax Cap No Police Police Dept Prop Tax Boro $1,300.00 $1.300.00 Prop Tax Fire $90.00 $90.00 Prop Tax City $420.00 $200.00 SALES TAX $0.00 $200.00 TOTAL TAX. $1.810.00 $1.790.00 I I Annual Tax Il$2,000.00------1 [$1,875.00+------i J j$1 ,750.00 i l$1,625.00 I I$i ,sao.oo I l$1 ,375.00 I l$1 ,250.00 l i l$1 ,125.00 • Prop Tax Boro I i Prop Tax Fire !$1 ,000.00 II fil Prop Tax City I $875.00 I ii1 SAlES TAX I $750.00 Existing Proposed Prepared by City of Wasilla ...john C. Stein, Mayor Sept. 5~1992 City Council Regular Meeting Packet September 24, 2012 Page 32 of 127 Proposed 2°/o Sales Tax- 2 Mill Property Tax Cap- Police r Inside and Outside City Limits Mills (1 mill= 1/1000 of $1 = $1 tax per $1000 value) i Property Existing PROPOSED Tax Inside City Outside City Inside City Rates NO POliCE ! POUCE I Pro Rate Boro 1 3 1 31 Prop Rate Fire 0 gl 0 9i I 0 9·' ! ~ Prop Rate Non~areai o! 1.46 O! Prop Rate Roads 0 1 o! Prop Rate City 4.2 0 21 I t ~ TOTAl TAX RATE 16.36! 15.9f Mills PropR ro 15 p R Rre 10 PropRate Non ..area PropRate Roads 5 p R City Existing Outside Proposed I City of Wasilla- John C. Stein Mayor 9-5.. 92 City Council Regular Meeting Packet September 24, 2012 Page 33 of 127 Proposed 2°/o Safes Tax- 2 Mill Property Tax Cap .. Police it r Thousands of dollars and Percent ! !Existing !PROPOSED 1 i Thousands $ I Percent Thousands$ Percent No Police I Police I I State 4231 13 10°/ol Bora 1 61 0.94trhl 1 sl 0.50°/ol Fees 131 7. 73°/ol 1311 4.06°/ol Other 234 13.81%\ 2341 7 .25o/ol Prop Tax 891 52.57%1 425 1 3.1 6°/ol Sales Tax ol O.OOo/ol 2oool 61.94°/ol Total Revenue 1695! 1 00 .000/ol 32291 100 .00°/o! : 4000 3750 3500 3250 3000 2750 2500 • State II Boro 2250 1!1Fees 2000 1mOther 1750 • Prop Tax 1500 Ill Sales Tax 1250 1000 750 500 250 0 Existing Proposed City of Wasilla John C. Stein, Mayor 9-6-92 City Council Regular Meeting Packet September 24, 2012 Page 34 of 127 Proposed 2o/o Sales Tax- 2 MmProperty Tax Cap- Police it t r Projected Annual, Thousands of dollars and Percent 1 IExisting FY93j lPROPOSED I ! Tnousands $ I Percent !j Thousands$ I Percent I No Police · Police I I j Recreation 1 s! 0.91°/ol 15\ 0.47°/o I Planning 301 0.93°/o Property 1 4.54°/o Municipal Services I 5.16% Mayor/ Admin I 168! 1 0.18o/e! 1681 5.23o/o Museum , 98! 12.00°/o! 1981 6.16°/o Finance 2401 14.55% 240! 7 .47°/o I Roads ~ 331 i 20.060/o 331! i 0 .300fo Council/Library I 401 i 24.3QO/o 4011 12.48 1% ! Po flee 0.00°/o 1 000[' 31.11 °/o j Other (future) Ol 0.00% 13.50°/o ! Sales Tax Admin ol 1 00! 3. 11<>/o Totat Revenue 16501 100.00% 32141 4000 3500 • Recreation 1i Planning 3000 fm Property li] Municipal Services 2500 II Mayor/Admin II Museum 2000 fB Finance f:J Roads 1500 II Council/Library 1000 B Ponce (EJ Other (future) 500 ILlSales Tax Admin 0 Existing Proposed Source FY93 Wasilla City Budget City of Wasilla, John C. Stein Mayor 9-6-92 City Council Regular Meeting Packet September 24, 2012 Page 35 of 127 (This page intentionally left blank.) City Council Regular Meeting Packet September 24, 2012 Page 36 of 127 1 Deputy Administrator 2 Action: 3 Vote: 4 5 CITY OF WASillA 6 RESOLUTION SERIAL NO .. 12-27 7 8 A RESOLUTION Of THE WASilLA CITY COUNCIL SUPPORTING THE MAT-SU 9 BOROUGH DEEDING LAND LOCATED AT SWANSON AVENUE AND CRUSEY 10 STREET IN WASILLA FOR CONSTRUCTION OF A NEW WASILLA LIBRARY .. 11 WHEREAS, the use of the Wasilla Meta-Rose Public Library, which was built in 12 1978, has outgrown the current building size, averaging 1,784 users per week; and 13 14 WHEREAS, the current Wasilla Meta-Rose Public Library is 8,000 square feet; and 15 16 WHEREAS, the Library Needs Committee was directed by the Council to search 17 for a suitable building site that is user-friendly to the public and the aforementioned site 18 was selected; and 19 20 WHEREAS, the City requested assistance from the Matanuska-Susitna Borough 21 Assembly by deeding to the City of Wasma four acres of iand located at Swanson 22 Avenue and Crusey Street in Wasilla; and 23 24 WHEREAS, the ~/latanuska-SusitnaBorough agreed to create a legal parcel by 25 subdivision plat for the purpose of a new Wasilla Library site and the City of Wasilla 26 agreed to reimburse the Matanuska-Susitna Borough for the cost associated with 27 subdividing; and 28 29 WHEREAS, the Matanuska-Susitna Borough Schoo_ Resolution Serial 30 No. 12-002 supporting transfer of the aforementioned land for construction of a new 31 Wasilla Library; and 32 33 WHEREAS, building a new Wasilla library on this land would add academic value 34 to the campus of the Wasilla Middle School and the entire Matanuska-Susitna Borough 35 educational system; and 36 37 WHEREAS, the construction would incorporate a new bussing area that would 38 increase the functional traffic pattern of Wasilla tv'liddle School; and 39 40 WHEREAS, the City would have a time limit of ten years to start construction of a 41 library at the requested location; and 42 City of Wasilla Resolution Serial No. 12-27 Page 1 of 2 City Council Regular Meeting Packet September 24, 2012 Page 37 of 127 43 WHEREAS, if construction of the described library is not started within ten years 44 from the date of signing by the Matanuska-Susitna Borough the described land would 45 revert back to the Matanuska-Susitna Borough; and 46 47 WHEREAS1 the City of Wasilla agrees that use of the parcel be serve a 48 public purpose and ls in the public interest, pursuant to MSB 23.10.280; 49 50 NOW, THEREFORE, BE IT RESOLVED,that the Wasilla City Council support the 51 Matanuska-Susitna Borough deeding land located at Swanson Avenue and Crusey Street 52 in Wasilla for construction of a new Wasilla library. 53 54 ADOPTED by the Wasilla City Council on-, 2012. 55 56 57 58 VERNEE. RUPRIGHT, Mayor 59 60 ATTEST: 61 62 63 64 KRISTIE SMITHERS1 MMC, City Clerk [SEAL] City of Wasilla Resolution Serial No. 12-27 Page 2 of 2 City Council Regular Meeting Packet September 24, 2012 Page 38 of 127 Resolution Serial No., 12-27: SUPPORTING THE MAT... SU BOROUGH DEEDING LAND LOCATED AT SWANSON AVENUE AND CRUSEY STREET IN WASillA FOR CONSTRUCTION OF A NEW WASILLA LIBRARY.. Agenda of: September 24, 2012 Date: September 111 2012 Originator: Bert Cottle~Interim Deputy Administrator Route to: Department Date X Chief of Police X Public Works Director X Recreation & Cultural Services I Director I X Finance Director X Deputy Administrator X City Clerk FISCAL IMPACT: 0 yes or [SJ no Funds Available D Yes or D No Attachments: Matanuska-Susitna Borough School District Resolution No. 12-002 (1 page) Library Needs Committee Working Document (6 pages) Wasilla City Council Information Memorandum 10-30 (3 pages) Matanuska-Susitna Borough Assembly Resolution 2011-151 (2 pages) SUMMARY STATEMENT: The Library Needs Committee was directed by the Councii to identify a site for a new library building. In its Working Document, the Library Needs Committee listed twelve potential sites which met the criteria that the committee felt was important for a new library building. Factors used to evaluate the sites included a downtown location~a minimum parcel size of three acres, automotive traffic accessibility and pedestrian friendliness. The library Needs Committee narrowed its choices to four of the twelve sites which provided good options. Staff Report for Resolution Serial No. 12-27 Page 1 of 2 City Council Regular Meeting Packet September 24, 2012 Page 39 of 127 Given the choice of the four suitable parcels which the Library recommended, the City chose the one which would be the least costly and provide best access to the nearby schools, a four acre parcel owned by Matanuska-Susitna Borough at the corner of Crusey Street and Swanson Avenue. The City approached the Matanuska-Susitna Borough School District who passed a resolution in favor of the four acres of land being deeded to the City and requesting that the Matanuska-Susitna Borough take the steps necessary to it. In return, the City will incorporate a new bussing area for Wasilla Middle School, and the City has ten years to begin building or the land wmrevert back to the Matanuska-Susitna Borough. The Matanuska-Susitna Assembly passed Resolution 2011-151 requesting that the necessary steps be taken so that they may consider deeding or leasing the land to the City of Wasilla for the construction of a library at the requested location and agreed create a legal parcel subdivision plat for the purpose of a new Wasilla Library site. The City of Wasilla agreed to reimburse the Matanuska-Susitna Borough for the costs associated with subdividing. Additionally, pursuant to MSB 23.10.280, the City agrees that if deeded, the use of the parcel will serve a public purpose and is in the public interest, and if the City does not begin construction of a new library building on the parcel within ten years, the parcel of land wmrevert back to the Matanuska-Susitna Borough. The Wasilla Middle School Subdivision (library plat) has been submitted to the Mat-Su Borough Platting Board for final review and after it's recorded, will be sent to the Borough Planning Commission. Once passed by the Borough Planning Commission, the STAFF RECOMMENDATION: Adopt Resolution Serial No. 12-27. Staff Report for Resolution Serial No. 12-27 Page 2 2 City Council Regular Meeting Packet September 24, 2012 Page 40 of 127 Mission: Mal·Su Borough School District prepares students for success MATANUSKA-SUS!TNA BOROUGH SCHOOL DISTRICT RESOLUTION NO. 12.. 002 A ReSOLUTION OF THE MATANUSKAqSUSITNA BOROUGH SCHOOL I..>'Jr·u"""' DEEDING LAND LOCATED AT SWANSON AVENUE AND CRUSE¥ CONSTRUCTION OF A NEW WASilLA LIBRARY. WHEREAS, the Mat~SuBorough School District supports aU forms of education including reading and access to libraries, and; WHEREASj the use of the Wasma library. which was buiJt in 19761 has vu,.y,u•wn the current building size, averaging 1,730 users per week, and; WHEREAS, the current Wasma library is 8,000 square feett and; WHEREAS! the new Wasilla library would be approximately 24,000 square feet, and; WHEREAS, the City of WasUia requests assistance from the Mat.;.5u Borough to the City ofWasma four acres of land located at Swanson Avenue and Crusey Street WHEREAS, a task force was formed to s~arohfor a suitable building sft.e that Is user-friendly to the at large resulting in this site befng selected. and; WHEREAS, the use of li-te core area iand would add academic value to the campus of Wasma Mtddle School. and; WHEREASt the construction would incorporate a new bussing area that would increase the functional traffic pattern of Wasilla Middle School, and; WHEREAS. the City of Wasilla would have a time nrrm of ten years to start construction of a library at the requested location~and; WHEREASJ if construction of the described library is not started within 1 o years from the data of stgn1ng by the Mat~SuBorough the described land would revert back to the Mat~SuBorough. NOW THEREFORE BE IT RESOLVED that the Matanuska~SusitnaBorough School Board requests the Matanuska-Susitna Borough fake the steps necessary to deed the described land to the City of WasUfa for construction of a library. J ADOPTED by the Matanuska-Su ~~BoroughSchool Board this 19th day of October. 2011. ATIEST: 501 N. Gu!kana Ph: 907.146.9272 Fax: 907.761.4076 \iY\1 25ct ~~~\-l ( City Council Regular Meeting Packet September 24, 2012 Page 41 of 127 to May 18,2010 RE: Council Resolution Serial No. 10-10 Recommendations to City Council Task 1- Determine ifl\'Ieta-Rose Square Building can be used a The City's architectural report by Burkhart-Croft shows the lvfeta-Rose Square building can be converted into a Libraty for $3 million. The Librmy Needs Comrnittee believes the ,tfeta-Rose buildingf£?lls short in tlvo major areas: 1) Library Use data shows the 's library should be between 20,000 and 40,000 square feet in size. Although the Ivfeta-Rose building is 20,000 square feet in si::::e,it has no room to expand; and 2) The ;\deta-Rose building has 3 floors. The City's library study by ASCG shows the library should be constructed as a single story building to minimize personnel cost in the operating budget. Other areas that are not ideal at the Meta-Rose Square that need to be considered include: Limited parking. limited access for school buses and delivery trucks, natura/lighting 1vith operable windows in the existing retail areas is minimal, no meeting rooms, and no study rooms. 1his is based on the public's input on the areas that need improvement at the current librm:y. The Libraty Needs Committee believes that although the Aleta-Rose Square Building could be used for a library, it should not be. The cost is too large for an "interim solution" and it would still have the same problems that the current librmy has - marginal parking, no meeting rooms, etc. Task 2- Suggest size and location of a new library. The ne1v library should be a minimum qf24,000 square feet in size now, with the ability to expand to 40,000 square feet in 20 years (see chart below). The current service population qfthe Wasilla Library is 39,000. A 20-year planning period sho-ws the library service population reaching 62,000 with a growth rate of2.35 percent. Constructing a smaller building now with the ability to expand makes the project more feasible. A single-story 24,000 square foot librar.v could be operated at the same staffing level as the current library, if the neH' building was well laid out like the floor plan prepared by Isaac Benton (The City's Library Architect) in 2008 for the VPA site. The Library Needs Committee believes the Wasilla Librmy should never be rnore than 40,000 square feet in si::e or it will lose the "small town" feel people erijoy. Limiting the ultimate library si:::ealso keeps pressure on the Borough to add libraries in the future to outlying areas. library Needs Committee Jeanne Troshynski; Chair, Borough Resident Ralph Baldwin; Vice-Chair, Borough Resident Colleen Carter Scott, City Resident Mary Kva!heim, City Resident lvfary Kay "Randy" Robinson, City Resdient City Council Regular Meeting Packet September 24, 2012 Page 42 of 127 t'',wnnitlPP \%;:,'"' u ,cf~w c! ! Service n '• Library Size Size I ! ! r I ! wi Minimum Desirable wf l\'iaximum Desirable ! I Parameters Parameters 10,000 10,029 20,091 20,000 17,254 37,058 30,000 23,040 43,830 40,000 27,401 55,288 50,000 32,251 66,858 60,000 36,948 77,033 70,000 41,729 90,524 80,000 46,861 100,750 I 90,000 50,861 113,071 Note- Library Size based on Wisconsin Department of Education Planning Outline for Libraries The Library Needs Committee believes the librmy should maintain its location downtown as indicated by the public in the ASCG The minimum parcel size needed is 3 acres based on an ultimate building si::::eof 40,000 square feet with between 1 and 2 acres qf parking Properties less than 3 acres would a 2 story library building. The following is a list of potentiallibrat)' sites in the downtmvn area, that include three sites north ofA1ain Street on rVasilla-Fishhook Road near lditarod Elementmy School: Property I Size- Assessed Value Comments ! I Acres Parcel C21 Section 3 7.08 $177,000 Vacant Land Parcel D4 Section 4 2.78 $514,700 Vacant Land Parcel D6 Section 4 4.29 $560,600 Vacant Land Tract B Radon Dev. 2.80 $487~900Vacant Land Ll B2 Yenlo Square 2.31 $503,200 Vacant Land Tract 7 Fred Nelson 8.36 $407,900 Land w/Existing Structure I Lot 7B Thomas Addn 2 3.76 $2,208,100 Existing mini-stora2e buildings i Parcel B 17 Section 10 ! 2.55 $1,335,700 Existing mini-storage buildings I Tract A PJC Sub. I 13.24 $522,800 Land w/ Existing Structure I Nunley Park-City Block ; 3.10 $182,600 (4lots) Need to purchase 4 lots VaHey Performing Arts Assumes VPA relocates and 2.59 $220,000 (L2A) Site purchase adjacent lot (L2A) Lots 3A-6A Block 1 2.9 $1,742,300 Existing Business Park Thomas Add. #2 Ph 1 Note- Most of these properties are currently not for sale and the owners may not be willing to selL Task 3= Tentative Tirneline. The biggest variable in the timeline is the time to acquire funding (1-3 years). Construction can be completed in !-year. Design can take up to 1-year, unless a Design-Build delivery system is used which saves time. Total time 3-5 years. Task 4- Projected Costs. Construction cost H'ill vary>fi·om $250-$350 per square foot for a library. FF&E costs vaty from $35-$50 per square for furniture, fixtures and equipment for a library. 24,000 sqft Building w/ FF&E -- $6.8 million- $9.6 million Design & Construction A1anagement = $1 million- $1.4 million (15%) I j Land acquisition = $0.5 million - $2.5 million ! Site Development = $0.5 million- $1.0 million Contingency (10%) = $1.0 million $10 million- $15 million fpr 24.000 square (got Total Cost = Buildin£ City Council Regular Meeting Packet September 24, 2012 Page 43 of 127 Task 5- Funding Sources. 1) Sales Tax increase of% percent to support a revenue bond (50 or 100 percent of total project cost) 2) Alaska Library Construction and Afajor Expansion Grant Program (50 percent) 3) US Department of Agricultural (USDA), up to $1 million Federal Grant 4) Economic De1•elopment Administration (EDA), up to $1 million Federal Grant 5) Rasmuson Foundation Grant, up to $1 million towards construction 6) Friends of Wasilla Library Building Fund andfimd-raising Library Prq}ects in Alaska from 2002-2005 used a variety of funding: Federal Funds Averaged 32% of project cost State r1mds Averaged 25% of project cost Alunicipal Funding Averaged 24% of project cost Funding from Foundations 12% of projects cost Fundingfrmn Corporations 1% of project cost Local Fund Raising 6% o(project cost 100% Task 6- List of Library Needs. The existing Wasilla Library has become deficient in many areas due to the increase in use since it ·was constructed in 1978. The librarJ; outgrew its current building 1995. A space needs assessment done in 1997 showed that the facility ·was not adequate to house the existing collection, staff, or to allm-fl grmvth in collection or services. The needs assessment 1vas updated in 2006, and along with the inadequacies noted in the 1997 assessrnent, the latter assessment noted marked deficiencies in collection size, access to technology, reader seating, meeting space and lvork space. As a result, effective delivery of library services to patrons has been, and is, limited by the availability of resources and space. Since FY2005, library visits have increased by 18%; total circulation has increased by 24%; program attendance has increased by 22%; and patron computer use has increased by 64%. In general, the building needs to be bigger ·with more parking. A bigger building 1vill provide more space for programming, more space for meeting rooms and stu4v areas, and more roorn for reading areas 1StoryTime at Wasilla Meta-Rose Public Library and computer use. The library offers numerous special reading and learning programs throughout the year including pre-school and toddler story times, baby lap-sit, a children's birthday book club, summer and lVinter reading programs for all ages, community outreach, collaborative programs H'ith local schools, and author visits. Currently, there is no designated program area. Story times for toddlers and preschoolers, as well as workspace for the accompanying crafts, are held in the youth services collection 1ralkway benveen the videos and the young adult books. This ·makes it quite difficult for anyone to access these materials during story times, and greatly restricts the number of children that may participate in literacy programs. Other noted library needs, as listed in the 2008 ASCG report, are: • increased parking ti access for school buses and delive;y trucks (a loading dock) e up to 20 computer stations for patrons as lve!l as plenty of technology capacity to keep up lVithfiiture changes City Council Regular Meeting Packet September 24, 2012 Page 44 of 127 tt meeting room(s) for up to I 50 people .rl rooms for tutoring and designated quiet areas <~ttirnproved accessibility/or people with disabilities and caregivers with strollers \1i high quality indoor lighting and natural lighting with operable windows .r. reading areas next to windows e a tVaiting area for patrons to !trait for rides, buses, etc. • an events display sign for ongoing events • outside courtyard l-1'ith landscaping for reading. as well as outdoor lighting for improved security • a place for pets and bicycles * staff workstations strategically located to view the library in all directions ® the ability to expand 1vith nwximum flexibility Task 7- The Committee's Commitment to the Project. The committee ·will support the City in pursuing a new 24,000 square foot librat)' that can be expanded in the future. Jeanne Troshynski, Chair, Borough Resident As one of nine children, I spent a great deal of time as a young person at the public library. The access to books and infonnation was instrumental in my growing up. I have valued libraries as a resource since rny childhood In J 99 3 rny fami~yand I moved to Alaska. After spending a year in Glennallen, we were given a choice to move to either Fairbanks or Wasilla. We were told by several people that Wasilla is one of the most cornmunity oriented areas in the state. For me this was a huge factor in our decision of where to live. I have always valued being a part of a community. In 20001 was asked by Ley Schliech to join the Ftiends of Wasilla Librmy Board 1 have been serving as president of the board since 2001. It quickly became apparent that the priority for the Wasilla Library is to get a new building. In fact, this has been a priority for many years. I am currently serving my second term on the Borough Library Board. I feel that understanding the whole picture is critical in being a problem solver and advocate for any project. I am not a city resident, but I consider Wasilla my home. I shop extensively in the city limits of Wasilla. Both of my children graduated from Wasilla High School. I regularly use the Wasilla Public Library. 1 believe a cornerstone to any successful community is an excellent library. We are truly fortunate to have an amazing staff at Wasilla lvfeta-Rose Public Library. I am committed to continuing to work for a beaut{fullibrary to serve the community of Wasilla including its residents, neighbors, and visitors. Ralph Baldwin, Vice Chair, Borough Resident A1embers of my-family are big readers and throughout our lives, public libraries have played an important role in our development and well being. There is something beautiful and quintessentially American about the institution of public libraries. A public library is a place that an individual, regardless of age, sex, race, or econmnic status, can visit to better thetnselves, to become more educated and, as a result, a more productive citizen. City Council Regular Meeting Packet September 24, 2012 Page 45 of 127 fVasilla has outgroHm the present library many times over and it is now time to take action so that the essential need of access for all to important and relevant information is met in a timely fashion. Cooperative effort and hard work among all parties involved can accomplish this goal, one of building a new library, one that will tneet the increased needs of our comnnmity for many years into the future. Resident It is my opinon, public libraries are the center point of any I hope I will be able to stay on the Needs Cmnmittee until it has finished the task assigned. I would like to continue with any following committees on which I am asked to serve to further the Was ill a Public Library for as long as necessaty and/or until the library is completed lvfy granddaughter still remembers crowding in to the lower floor area to meet and listen to the cousin of Laura Ingalls Wilder ofLittle House on the Prairie fame. The books u·ere even nwre important to her because of this older ·woman con-zing to talk to the children about this time in our nation's history. Our !ibrmy is a reflection on our on our community as to hmv much we value this institution. What ·we present to the rest of this borough, to the rest of this state is a very poor image of our city if they consider our library the focal point of the community, the city. The library to me represents how much 1ve value education and learning as 1vell as a community gathering place. To improve our image, Wasilla city residents need to comrnit and support the plans adopted by the Friends of the Librmy. It is time for us to have a nelct-'community library that shmvs pride in our home town. Wouldn't you like to be a member of the City Council that finally supported and certified the election for the bond issue (passed by city voters, of course) that gives our city a ne1v library? 1\-'I.K. (Randy) Robinson, City Resident FVords are magic. With tt-'ords 1ve report the ne1vs, profess our undying love and preserve our traditions. I am proud to be a mem.ber of the Library Needs Committee and happy to devote the time to help bring a civic investment to Wasilla. I feel that a library improves quality of life for residents which in turn attracts more residents 1-vhich increases city revenues. To quote John Adams, "Let us dare to read, think, speak and write ... Let every sluice of kno-wledge be opened and set aflmving." Colleen Carter Scott, City Resident ~~1ycommitment to this project is based on events started long before I 1vas born. Jtfy parents arrived in Wasilla in 1940. Wasilla 1vas a gathering of people in a place where entertainment didn't depend on outside stimuli. It was a place where ideas were shared for the betterment of the community bringing diversity into their everyday life. L\1ere survival1vas a lvay of life and that survival depended on each member of the community. Wasilla didn't have afire department or a cemetery but a small library had been started. That, in itseff, indicates the importance even a fledging library represented. It was a place ofsharing---reading materials and ideas. It was a focal City Council Regular Meeting Packet September 24, 2012 Page 46 of 127 point of the community. H7asilla needs to bring that focus back andi truly believe a library would accomplish that goal. As a center point of the community it would create a downtmvn area conducive to sharing of ideas and cmnmunity activities-an area of pride and accomplishment for the inhabitants as well as visitors. l14y commitment to the project is tied up in the past with gratitude to the founders and a respmisibility to those same pioneers ll'ho have taken us Conclusion and request for further direction. Nmv that the tasks as outlined in City Council Resolution Serial Number 10-10 have been addressed by the LibraJ]l Needs Cornmittee, the ·Wasilla lvfeta-Rose Public Librm]l Needs Committee (WlvfRPLNC) respectfully requests direction from the council as to the cmnmittee 's next task After spending a considerable amount of time and thought towards developing the lforking document requested by the Council through the resolution, the next logical step to the committee is to acquire land. This would satis.b a rnajor requirement/or scoring on the state evaluation matrixforfundingfor up to 50% of the total project costs. The committee respectfully requests that the Council provide instruction as to ..what tasks should be pursued. Once fitrther direction has been received from the Council, the committee 1-vil!schedule additional meetings to continue working on this project. City Council Regular Meeting Packet September 24, 2012 Page 47 of 127 1 TITLE: LIBRARY NEEDS COMMITTEE RECO~JlMENDATiONSON ACQUiSITiON FOR A NEW LIBRARY. Agenda of: December 13~2010 Date: December 1, 201 0 Originator: Public V\torks Director Route to: Department X Public Works Director l__ ---'-:-x~--t-----F---'in'--an_c_e_D_ire_c_to_r ---~------~--=-~ X I Deputy Administrator X I City Clerk FISCAL IMPACT: 0 yes or ~ no Funds Available D yes or rz;] no Account name/number: Attachments: map SUMMARY STATEMENT: The Library Needs Committee has evaluated properties for site selection of a new library in accordance with City Councii AM 10-18. following table summarizes the best sites as determined by the committee: I Propert;t Size-Acres Assessed Value I Ranking I Tract 7 Fred Nelson $407}900 i I 8.36 1 No.1 I I Parcel C21 Section 3 7.08 $177,000 , No.2 I I Wasilla Middle School 3.90 $0.00 I No.3 I j Tract A PJC Sub. 13.24 $522,800 I No.4 I The site selection process was based on cost, parcet size, location. and access. Tract 7 Fred Nelson Subdivision is the committeers number one choice based on these factors. This property currently has a single family residence and it is located across from lditarod Elementary School. The property owner has been contacted by the committee to determine if the parcel could be purchased. The property owner is willing to consider offers made by the City. City of Wasilla IM No. 10-30 Page 1 of 2 City Council Regular Meeting Packet September 24, 2012 Page 48 of 127 The other properties are vacant land with good access. assumes the Borough is willing donate a portion of their parcei Crusey Street and Swanson Avenue. The other parcels are ~nr-~r.c:.r~ Circle near Wasma High School and iditarod Elementary available for purchase. The committee believes the acquisition a parcel is next towards a new library. Once a parcel is acquired, the abmty obtain state funding greatly increases based on the current scoring criteria for the library grant program. VVith this task completed, the committee respectfuUy wait for further the City Council before proceeding with additional \Nork or meetings. thanks the City Council for the opportunity to work on this vital project City of Was ina IM No. 10-30 Page 2 of 2 City Council Regular Meeting Packet September 24, 2012 Page 49 of 127 ""' HOUIUCK \IE:~ \IE:~ fi!-Y 1--re; ?a1~1/A~ ?a1~1/A~ City Council Regular Meeting Packet September 24, 2012 Page 50 of 127 Sponsored by: Amended: Adopted: MATANUSKA-SUSITNA BOROUGH RESOLUTION SERIAL NO. 11-151 A RESOLUTION OF THE MATANUSKA-SUSITNA BOROUGH ASSEMBLY DIRECTING THE MANAGERTO BEGIN THE PROCESS SO THAT THE ASSEMBLY CAN CONSIDER DEEDING OR LEASING LAND LOCATED AT SWANSON AVENUE AND CRUSEY STREET, IN WASILLA, FOR THE CONSTRUCTION. OF···~···NEW vlASILLA LIBRARY. WHEREAS1 the use of the Wasilla Library~ was built in 1978, has outgrown the current building size, averaging lc868 users per week; and WHEREAS, the current Wasilla Library is 8,000 square feet; and WHEREAS. the new Wasilla Library would be approximately 24,000 square feet; and WHEREAS1 the City of Wasilla has requested assistance from the Matanuska-Susitna Borough Assembly by deeding or leasing to the City of Wasilla four acres of land located at Swanson Avenue and crusey Street in Wasilla; and ~iHEREAS 1 the use of the area land would add academic value to the campus of Wasilla Middle School and the entire Matanuska-Susitna Borough educational system; and WHEREAS, the Matanuska-Susitna Borough School District has passed Resolution Serial No. 12-002 supporting this land transfer for the above mentioned reasons; and WHEREAS, the City of Wasilla has proposed that it would have a time limit of ten years to start construction of a library at the requested location; and Page 1 of 2 Resolution Serial No. 11-151 I.M No. 11-259 City Council Regular Meeting Packet September 24, 2012 Page 51 of 127 WHEREAS, the City of Wasilla has proposed of the described library is not date of signing by the Matanuska-Susitna the described land would revert back to the Matanuska-Susitna Boroughi and WHEREAS, under A.S 29~40.180 the Assembly cannot offer to sell, or enter into a contract for sale of a parcel of land until a subdivision has been prepared 1 approved 1 and recorded. NOW1 THEREFORE, BE IT RESOLVED, that the Matanuska-Susitna Borough Assembly requests necessary st"eps be taken so that the Assembly may consider deeding or leasing the described land to the City of Wasilla for construction of a library¥ ADOPTED by the Matanuska-Susitna Borough Assembly 15 day of November~ 2011~ ATTEST: R. McKECHNI , CMC, Borough Clerk (SEAL) YES: Keogh 1 Woods* Arvin 1 Salmon 1 Colver~ and Halter NO: Colligan Page 2 of 2 Resolution Serial No. 11-151 IM No. 11~259 City Council Regular Meeting Packet September 24, 2012 Page 52 of 127 1 By: Colleen Sullivan-Leonard 2 Action: 3 Vote: 4 5 CITY OF WASILLA 6 RESOLUTION SERIAL NO .. 12-29 7 8 AN RESOLUTION Of THE WASILLA CITY COUNCIL SUPPORTING THE STATE 9 OF ALASKA FILING SUIT AGAINST ENVIRONMENTAl PROTECTION AGENCY 10 (EPA) CHALLENGING NEW FUEl STANDARDS IN ALASKA .. 11 WHEREAS,the Environmental Protection Agency (EPA) as of August 1, 2012 has 12 instituted a new challenging and expensive fuel standards by extending the North 13 American Emissions Control Area to Alaska; and 14 15 WHEREAS1 these new regulations wmimpose additional economic hardship on 16 Alaska residents and visitors without any demonstrable need to improve air quality; and 17 18 WHEREAS1 the new regulations will require marine cargo carriers and cruise lines 19 operating within 200 miles of the Southeast and Southcentrat Alaska coastlines to use 20 costly and difficult-to-obtain/ low-sulfur fuel; and 21 22 WHEREAS,one of Alaskafs largest shipping companies estimates this wmresult in 23 25 percent higher fuel costs, which will be passed on to the people of Alaska, raising 24 Alaskan's already high cost of living even higher; and 25 26 WHEREAS, the Emissions Control Area (ECA) specifically targets one group of 27 Americans, those who do not live in the contiguous United States and it imposes 28 unreasonable economic burdens upon Alaskans who will ali be directly and 29 disproportionally affected; and 30 31 WHEREAS1 the ECA designation wmdirectly affect the tourism industry, and the 32 Mat-Su Borough 1 and Wasilla will see less tourism dollars due to the trickledown effect 33 this will cause. If cruise ships are not coming to Alaska, then the Mat-Su and interior 34 parts of Alaska will not see tourists and visitors which could be detrimental to an 35 already challenged industry; and 36 37 WHEREAS,Alaskan communities have been united in their opposition to the new 38 regulations, saying they are not based on science and add needless cost. In fact the 39 state notes that the EPA has admitted it failed to perform the air quality modeling in 40 Alaska that it performed in other areas included in the ECA, and that Alaska has an air 41 quality that is generally cleaner than our National Ambient Air Quality Standards. 42 43 NOW, THEREFORE1 BE IT RESOLVED, The City of Wasilla supports the State of 44 Alaska,s actions to file suit against EPA challenging the new ECA fuel standards. In City of Wasilla Resolution Serial No. 12-29 Page 1 of 2 City Council Regular Meeting Packet September 24, 2012 Page 53 of 127 45 Alaska we understand and support the importance of maritime traffic transfer goods 46 and services to Alaskans and support the cruise ship industry which in turn brings 47 tourism and visitors to the Mat-Su Valley. 48 49 ADOPTEDby the Wasilla City Council on-~2012. 50 51 52 53 VERNE E. RUPRIGHT,Mayor 54 55 ATTEST: 56 57 58 59 KRISTIE Sfv1ITHERS,MMC, City Clerk [SEAL] City of Wasma Resolution Serial No. 12-29 Page 2 of2 City Council Regular Meeting Packet September 24, 2012 Page 54 of 127 Resolution Serial No.. 12-29: SUPPORTING THE STATE OF ALASKA FILING SUIT AGAINST ENVIRONMENTAL PROTECTION AGENCY (EPA) CHALLENGING NEW fUEL STANDARDS IN ALASKA. Agenda of: September 24, 2012 Date: September 17, 2012 Originator: Council Member Sullivan Route 1 I Department Signature Date to: I I Chief of Police I I Public Works Director Rec & Cultural Services Mana er X Finance Director X Interim Deputy Administrator X City Clerk \ FISCAL IMPACT: 0 yes or [8] no Funds Available D Yes or D No Attachments: Resolution Serial No. 12-29 (2 pages) Designation of North American Emission Control Area to Reduce Emissions from Ships (5 pages) Alaska, cruise lines battling EPA over nev'll clean-air rule (5 pages) State Files Suit Against EPA Challenging New Fuel Standards (2 pages) Emission control Areas will lead to economic hardships for Alaskans (2 pages) Alaska Sues Over Unconstitutional North American ECA (2 pages) SUMMARY STATEMENT: I ask for your support and consideration for Resolution Serial No. 12-29 to help the State of Alaska in its efforts to reject the new EPA regulations for the Northwest Emissions Controls Area. Staff Report for Resolution Serial No. 12-29 Page 1 of 2 City Council Regular Meeting Packet September 24, 2012 Page 55 of 127 I have read the EPA ruling and find that I concur with Governor Sean Parnell Attorney General Michael Geraghty that the ECA regulations that have been imposed are far reaching, and unnecessary for our state. This is due to its unconstitutionality, our proximity to the contiguous 48 states, that there is no scientific fact to concur with the EPA ruling, and the economic impact on our marine traffic and cruise ship industry. The Attorney General, in his summary of this case against EPA, has stated that this new regulation is unconstitutionaL This is based on the fact that two-thirds of the U.S. Senate did not consent to the extension (oversight to Alaska) as required by the U.S. Constitution. Under the Constitutionfs Treaty Clause, a treaty cannot bind the U.S. and is not enforceable as domestic unless two-thirds of the Senate gives advice and consent. It also states that the EPA did not follow its own duty to ensure compliance. The EPA has stated that Alaska is challenging in its proximity to the contiguous 48 states. They do have oversight for the other 48 states but have not found ways to measure the health and environmental impacts of marine emissions in Alaska. EPA never completed the necessary air quality modeling for Alaska, and it never provided sufficient Alaska specific scientific basis for extending the ECA to Alaska. In addition, the tourism industry is finally seeing an increase in visitors to Alaska through our cruise industry. This is especially important after years of battling with the increase of cruise ship taxes and an economic down turn. Those tourism dollars also come through the Mat-Su Valley and on into the interior of Alaska. The new regulations for ECA will make it more expensive to travel to Alaska and for some cruise companies they may choose not to come to our ports, which in turn will have dire consequences to our tourism dependent businesses in Mat-Su. We also acknowledge that marine traffic is necessary for movement of goods and services across the state. At a time when we are working to expand Port McKenzie the new ECA regulation would have a dire affect on the importing or exporting of goods from our port, which would cause a direct economic impact on our community. I ask that you support this resolution to show the State of Alaska and other communities across the state that we also oppose this new EPA regulation on the Emissions Control Area extending to Alaska. STAFF RECOMMENDATION: Adopt Resolution Serial No. 12-29. Staff Report for Resolution Serial No. 12-29 Page 2 2 City Council Regular Meeting Packet September 24, 2012 Page 56 of 127 On Iv1arch 26, 20101 International Hrr•-nr·n joined as a co~proposeron behalf of its island and Miquelon, which an archipelago off the coast of Newfoundland. AlloYving for the lead time associated the Hv10 process1 f'\Jorth will enforceable in 201 L Ships are significant contributors to the U.S. and Canadian tnobile-source enrission inventories) though rnost are flagged or registered elsewhere. Ships conrplying ECA~standards will reduce their en1issions of nitrogen oxides (NOx), sulfur oxides (SOx), and rnatter (Prv12.5). In 2020~etnissions frorn ships operating in to be annually by 3 20!000 tons for 0 90,000 tons for and 920;000 tons SOx~which is 23 ""'"""""'~"r and 86 belo\v predicted in 2020 absent the City Council Regular Meeting Packet September 24, 2012 Page 57 of 127 year in the U.S. and ..__.,.,.._,'-"'"''"c. as 10 billion in it1 2020. 1: is continuing to investigate whether other areas of United and its territories 1nay hDr>"-",..,,_ fron1 ECA designation. are currently analyses to examine \:Vhether ECA designation would appropriate for the lJ.S. territories of Puerto Rico tJ.S. j_J!.GU"-'-"Y· Some other areas for future consideration include the Pacific U.S. smaller 1 As used here, the main Ha;vaiian Islands include the islands of Hawnii, Maui, Oahu, Molokai., Niihau, Kauai, Lanai, and Kahoolmve. These islands are the main populated islands of the Hawaiian Islands chain, with the exception ofKahooiawe, which is an uninhabited nature reserve. City Council Regular Meeting Packet September 24, 2012 Page 58 of 127 designation in any criteria contained in propulsion "-U'J::,'-"H-"" addition 1 both nonattainn1ent areas are n-Tf in the United Pollution trorn Ships CJ\PPS). National Clean Cmnpaign, fosters innovation to additional ernission reductions existing diesel and nonroad at ports. pollution ships is to grow over the next two decades. \Vitbnut coordinated strategy) by NOx enrissions froni ships would be projected to rnore than double; growing to 2.1 n1illion tons a year while annual etnissions be expected to triple to 170~000tons. North emissions that operate in our waters and ports ·will be reduced substantial benefits to large of our population} as as to n1arine and rD..-rOC''-··· r;; October 2008} the men1ber states of Hv10 to amend new tiers of r-.JOxand fuel sulfur controls. The rnost stringent of these new en1ission standards 1 The modest Tier l engine NOx standards continue through 2010, the tnarginally lower Tier II standards apply from 2011 rhmugh 2015. 1 U.S. Arrny Corps of Engineers, Principal Pon Rankings for 2008. See 3 City Council Regular Meeting Packet September 24, 2012 Page 59 of 127 Note: to a fuel availability study in 2018, may be extended to 2025. 2015 fuel sulfur standard and SOx emissions more than is to be n1et through fuel capability to store two or more fuels. 1 ,000 pprr1 fuel sulflir requirernentj sot1:1e rnay need to be rnodified for additional distillate fuel storage capacity. alternative to using lower sulfur ship operators n1ay choose to equip their "'"~"c"'':;.~" exhaust gas ("scrubbers"). this case; scrubber extracts The current e>t-r>~c-.c-..•,-<<'range fron1 9.8 to 17 gik W~h, depending on '-"J..,,>:;.:CCUc'-' The NOx reduction below C standards represent an 80 ''"'"'·"'r'"'"" NOx reduction L \ve expect Tier III standard through '-ULI.Ll.._,.,_._ technology. The costs of and con1plying with the to be sn1all in compari~ son to the health and welfare benefits and on par with costs of achieving siniilar en1issions reductions through additional controls on land-based sources. estirnate the total costs of improving operating in ECA from current to standards approximately billion in 2020. cost to reduce a ton ofNOx, and PM is esti1nated at $2,400, $1,100 $10,000J which makes this program a very cost~effectivemethod to i1nprove air quality in the and Canada. City Council Regular Meeting Packet September 24, 2012 Page 60 of 127 program, on ships engaged in "'"''h"''~""'''T' a ship in a route that "LU~"'L''-""".J about 3 Y'>C.ir/'.n..-..-r a 20 container The ments in air quality due to reduced in1provements; r.nnu:•u;::q• nonattahnnent areas in states such as as Canyon National 141000 pre1nature deaths) 3}800 e1nergency roo1n 4,900,000 cases of acute respiratory syrnptoms in 2020. will increase beyond 2020, as normal tleet turnover occurs and more vessels cornplying with 2016 NOx standards set saiL ,-.,-,,r,r,or'""'I' health r.n-ru::cnr-e ln are to range to $1 billion in 2006 U.S. dollars1 You can access the proposal to the 11,10 Office of Transportation Quality web site at: additional infonnation, please contact at 734-214-4636, or: ft.. ssessiTtent and Standards Division Office of Transportation and Quality U.S. Environmental Protection 2000 Traverwood Dr. Arbor, 48105 City Council Regular Meeting Packet September 24, 2012 Page 61 of 127 Posted on: 30, 20'12 0 Tweet Kate Rice A various a i'orlar•c:.i waters minions of dollars and Last week, the state of Alaska sued the federal government over new regulation, known as the Emissions Control (ECA), which applies stringent standards to the in an attempt to improve air quality by reducing toxic chemicals in the The regulation, promulgated the Environmental Protection u. s••a• ···u is overseen by the lnt,a.rn~~hnn~~Maritime Organization. The new rule requires that ships sailing within 200 miles of the burn iOVlil-sumtJI is more expensive than the bunker fuel generally burned by oceangoing vessels. estimates that the increased cost could push up cruise prices anywhere $15 to per day. It could increase the cost of operating a cruise ship a season in Alaska as as to $5.5 million, according to the Alaska Cruise Association. And those figures just apply to phase one. In 2015, phase tvvo of the EGA will mandate costlier. CUA has presented EPA with alternative mandated by the ECA. but as of it <.::~~nt::J>nr·,,to embrace the City Council Regular Meeting Packet September 24, 2012 Page 62 of 127 it wmtake an enormous economic ton the Alaska ""'*"'"""n"'"'.... a1ene~ra1 that the EPA did no research in Alaska "The never IOOI The suit claims that the as originally the it the 1 The EPA argued that even though it had not done any research on the ""'""'_., ...,..,nnnnF"i-t..-.r ,llY'> ...... 1r in Alaska, it was reasonable to conclude that ships were na\l~ma Heven though our modeling not allow us to the emects. in recent years, the cruise industry had its own tussles Alaska over wastewater .....~ .... n.· .... .-r.,e. cruise ships ,!\Iaska set wastewater treatment standards that ex:l::eE~oe;d standards applied to Alaska cities. And about five years ago, a $50-per-head mandated by a statewide p!e:ms;cme, for a 15o/o drop in visitors to the state. That fee has been cut in half, and rtalr'!"\"::,I!"H ... has slowly recovered. TWtr The Alaska cruise industry estimates that a 15% dedine in cruise passengers opet 585,000 fewer visitors to Alaska and a decline $180 million in tourist spending. 50mb TWtr But in this case, cruise lines and Alaska are with the state with economic mob data to support its lawsuit boo! about Alaska cruising is uniqueiy vulnerable to the ECA because most cruises take piace onirn·ahJ rwt; as 'r boundary waters, meaning that cruise lines have to the more expensive low-sulfur ager cruise. about In the case of most other destinations, cruise ships steam out of waters en route to travt ports of call and begin burning cheaper fuel as soon as they cross ECA border. about awtr< The anticipated extra cost to cover per AST day, the state claimed in its lawsuit http~ about City Council Regular Meeting Packet September 24, 2012 Page 63 of 127 1 is is taking to roru ln·o cruise lines to burn fuel with even less 10,000 per mmion called in one. In addition to ""'"''L<"i• The impact of ECA on travel and tourism av,.anr~~ Click here for it will transportation costs of aU hotel and restaurant pricing as welL The more stringent 2015 ren:umBm~nt by as as 25o/o, the lawsuit claims. ''The cost of a steak~the cost of a fishing to go said Ron Peck, president the Alaska Travel !nrt~i!"v:ru·ASS()Ctc:mc~n eg1.Ha1uor1srun amok in a state that it" The cruise industry has made it clear it supports in co!1CE~PtHnwe'v~r paper it just issued on the ECA that it objects to the current regulation as a "one size aun solution. A CLIA spokesman said the association has held ongoing discussions with EPA about the As an alternative, CUA has proposed that ships burn low-sulfur fuel while in or near conventionat fuels while at sea, where ships deploy innovative exhaust'"'" ...... ¥ ...... '""'''~ proposed that ships use alternative energy sources such as shore while in speeds to reduce emissions. CUA and its members commissioned Environ Jnternational to undertake a this approach for EGA compliance. The study, CUA said, ways reduced emissions to lower levels than those achieved by using so in a much more cost-effective way. The ECA affects not just Alaska wmcut the passengers visiting jobs and an annual ioss .5 billion to CUA also raised concerns about the current and future av,:lila.bmtv because the cruise and shipping industries will now be competing vehicles for the same supply of low-sulphur dieseL The global shipping industry is under pressure to buHd newer fleets and move away fuel, the lowest grade of refined oil, essentially what's left over after gas, diesel and av~:~nc'n been distilled from it. Burning bunker fuel produces high levels of sulfur dioxide, mt1roo1en oxules soot Currently, some cruise ships burn bunker fuel; others burn higher-grade oiL 0 Tweet City Council Regular Meeting Packet September 24, 2012 Page 64 of 127 State sues over ECA 2012 at pm Alaskans already pay more most places in to transportation costs. Prices are set to American Emission Control Area State of Alaska private sector officials noted little or no consideration for was implemented noted ECA will The one size fits program on n1aritime shipped to and from the state, and for cruise ships \vhose passengers The State filed a lawsuit in July seeking to from Southeast to just west of Cook Inlet. Shipping, using the ECA-nlandated 1% model, is nct·~m'lir.o.nin an increase in shipping costs. This increase will be felt throughout ru large business, and consumers. ECA Imptt:~rwen1:atltonup the cost to ships} 60o/o Ultimately, this 1nake Alaska less competitive as a redeployment of cruise ship assets to other jurisdictions requirements. This will harm many Alaskan businesses that services attractions to the cruise industry. It also drive up the transportation cost which affects both royalty valuation, and severance taxes. a direct •m,n-:.•·r revenues. Alaska feel a rnc·..-..,...... ~-.,.,,.,..,1-a u-n,.....,...... "',..,.,...... ,.. ... ,.,,,."";,rl to traffic to and from Alaska occurs within the 200 zone. New federal rules on emissions will require marine ,.,...,"',....,·i-"'~·"'in Alaska waters to use lower sulfur fuels. Fuels costs will rise as much as 25 percent by 2015. "'"''"" ....."'an increase in t-rau•t-•t- rates. Days after the August 1st implementation, Totem Ocean Trailer Express received an EPA \vaiver to continue operations with higher sulfur fuel while it converts its engines to gas. In responsef Senator Lisa Murkowski cautiously noted, "While this deal not address who pay for the additional investments and costs meet the new fuel standards/ a total that run into the n .. n.f"il;rarH• is that the total costs of compliance will simply be passed on to Murkowski added, "Applying the new fuel standards mean that vessels Southeast and Southcentral Alaska, whether freight ships or cruise shins that are the life-blood of our active tourist economv. now be reauired to burn City Council Regular Meeting Packet September 24, 2012 Page 65 of 127 Other groups like the Alaska Cruise Association after it sued the EPA and agencies to © 2012 Mdc1."0F\,e~Cruise Association. Ail MSI Communications. City Council Regular Meeting Packet September 24, 2012 Page 66 of 127 State July 141 2012 Saturday (SitNews) Ketchikan! Alaska- The State of Alaska on Friday filed suit.,....,~,..,..,-;--the Secretary of State, Environmental Protection Agency (EPA), Homeland Security, U.S. Coast Guard. and others, to block federal :::.ru::.nr,•ac extending the North American Emissions Control Area to Alaska The EPA and the Coast Guard, a division of the Department of Homeland plan to enforce the EPA's new emission control regulations beginning Aug. 1. The EPA is requiring marine ocean carriers1 including cruise in Southeast and Southcentraf Alaska to use fuel that meets 1-percent sulfur Hmits ct-~• .-h.,.,.... on 1. The new requirements tighten even more to 0.1 percent sulfur in 2015. The regulations will require marine cargo carriers and cruise lines to use and difficult-to-obtain !ov,J-sulfur fueL The regulations wiH mean shipping costs to Alaskans and wit! also harm the state's tourism sector. ~.... .c.int ...t- carriers have said EPA's new requirements wmforce them to raise their rates on being transported to the state. The increased shipping costs from these regulations are expected to be passed on to Alaska consumers in the form of higher prices for goods, raising Alaskans' already high cost of living even higher. Totem Ocean Trailer Express (TOTE), one of Alaska's largest shipping companies, estimates that moving to low sulfur fuel will result in an increase of about 8 percent in TOTFs total costs. "Alaska relies heavily on maritime traffic 1 both for goods shipped to and from the state, and for the cruise ship passengers who support thousands of Alaskan jobs/' Attorney Genera! Michael Geraghty said. "There are reasonable and equally effective alternatives for the Secretary and the EPA to consider which would still protect the environment but dramaticaHy reduce the severe impact these regulations wiH have on Alaskan jobs and families." U.S. Sen. Lisa Murkowski (R-A!aska) applauded Alaska Gov. Sean Parnell (R-AK) for challenging the Environmental Protection Agency in court over new low-sulfur fuel standards for marine ocean carriers being imposed on Alaska-going vessels. "Given the immediacy of the threat that these requirements pose to Gov. Parnell's decision to file litigation against the EPA is the right one/' Murkowski said. "The only way to avoid the damage these requirements wmcause is for a judge to City Council Regular Meeting Packet September 24, 2012 Page 67 of 127 issue a go into effect L" The EPA is requiring marine ocean --~,,..r,.,....,., cruise in Southeast and Southcentral Aiaska to use fuel that meets -nt:H"l"'i::l.f">r SUlfur limits rr~•~•nrtQf\ 1. The new requirements tighten even more to 0.1 percent sulfur n.c..... "The new marine engine emission standards are just the latest of how the Washington-based EPA doesn't get Alaska/' Murkowski said. "If this ruie is allowed to go into effect in two weeks, fuel costs are going to go up, which means the costs of items on store shelves across Alaska is going to increase. Alaskans- like most Americans - can't afford to see the price of food and other necessities go up." Murkowski has been urging EPA since 2009 to conduct Alaska-specific air analyses before proceeding with implementation of the rule in Alaska waters out of concern that its cost to Aiaskans would greatly exceed the potential health benefits. ''EPA conducted no state-specific ak before proposing this rule. One of the EPATs most absurd daims is that emissions from cruise ships in Southeast Alaska could impact lichen in the mountains above Juneau1 and that could then cause a drop in Southern Alaska Peninsula caribou populations/' Murkowski said. "The problem is there are no caribou in Southeast Alaska, and EPA has specifically not extended the ECA to cover western Alaska where the southern Alaska Peninsula caribou herd actually lives." Senator Murkowski and her staff continue to meet with EPA officials over the low-sulfur fuel requirements and other regulations to try to find a solution without the standard of Hving for Alaskans. Filed in U.S. District Court, the suit maintains the decision to include Alaska in the enforcement zone was based on flawed or incomplete data. In the complaint~the State notes that the EPA has admitted it failed to perform the air quality modeling in Alaska that it performed in other areas included in the ECA. The EPA also admitted when it responded to comments on its rule that Alaska "enjoys air quality that is generally cleaner than our National Ambient Air QuaHty Standards." For that reason and others, the State beHeves the EPA has neither the scientific basis1 nor legal authority/ to extend the ECA to Alaska. In addition to filing suit, Friday the State gave the Secretary, the EPA, and other federal agencies notice that Alaska win amend its complaint to add claims under the Administrative Procedures Act. Those claims wmreinforce the State's case that the EPA cannot enforce the ECA in Alaska. Edited Mary Kauffman, SitNews On the Web: Download a copy of the complaint (pdf) http://gov.alaska.gov/parnell media/press/712 complaint.pdf Source of News: City Council Regular Meeting Packet September 24, 2012 Page 68 of 127 On 1st the Environmental Protection Aqen-cy (EPA) wm a new requiring more expensive fuel for marine transportation. The new regulation., which was aaopited through the creation of a special North America Emission Controi Area (ECA) 1 wmgo in effect in the coastal waters of the United States, A!aska 1 and wm ali areas of Aiaska. Marine is critically important to Alaska. In fact, 85% of all Alaskans consume are shipped through the Port of Anchorage. In addition to construction equipment~military equipment, mining equipment 1 oH and gas equipment are aU via marine transportation. In a recent article, Totem Ocean Trailer Express stated the higher price fuel will result in an 8% nr'-""'::o""""in total operating costs. These costs wilt be passed on to consumers, in effect, imposing an 8°/o shipping tax on Alaskans. To make matters worse, the EPA wiU require even more expensive fuel by 2015. The second tier could result in an increase of 16°/o- 20°/o. The ECA wmincrease the cost of and increase the cost of operating a business in Alaska. The real problem, however, is that the ECA regulations are not backed up by any proven or documented scientific studies. Even the State of Alaska Department of Environmental Conservation has not documented any ambient air quality issues related to shipping. In addition, the EPA did not conduct any economic analysis of the potential negative effects of the ECA on Alaskan communities. Modeling done in Los Angeles ls not sufficient to impose such impacts upon Alaskans. While the Emission Control Area only extends to the western side of Cook Inlet in Alaskar the impact from the increased cost for shipping will be felt statewide. Alaska's tourism industry wmalso be severely impacted, with the likelihood of some cruise ships turning to alternative destinations in the years to come. In 20101 after a 2006 State cruise ship tax was put in place/ ships turned away from A!aska 1 lowering the number of visitors 140,000 passengers a year. The resulting job toss was over 5,000 in Alaska. The ECA impact will likely be two to three times as high. Estimated fuel prices show the impact upon the cruise industry wmbe approximately $140 mmion annuaUy. RDC board member/ AiaskaACT steering committee memberr and Street Car President Steve Hites recently disseminated information warning Alaskans on ECA. Here is an excerpt from his comments~ "Very few Alaskans even know that this is The EPA got the North American ECA approved into regulation the International ~viaritimeOrganization, not City Council Regular Meeting Packet September 24, 2012 Page 69 of 127 where it would have been UUL"'''-'" debated. It is a ques1tmnao1e interpretation and 51QJ1ll£.fl~!Qflof the Clean Air Act. "The regulations wmaffect all ocean and wmhit both cruise and cargo ships. But because the much higher fuet costs wmbe passed on to the consumer, the real effect - economicaily- will be felt by the American people. "No economic studies have been done about how ECA wmimpact any aspect of the American economy. "But more troubling, the ECA specifically targets one group of Americans- those of us who do not live in the contiguous United States - and it imposes unreasonable economic burdens upon us. Alaska, Hawaii, the U.S. Virgin Islands, and Puerto Rico will aU be and disproportionately affected1 with discriminatory economic put on every man1 woman~ and child in these non-contiguous places. In addition to Hites concerns, the State of Alaska on June 27th sent a letter to EPA Administrator Usa Jackson. In the ietter, Attorney General Michael ECA wmthreaten A!aska's economy. "EPA's decision to include Alaska within the ECA is based on flawed or data," explained Geraghty. He the EPA to revisit the decision to enforce ECA in Alaska waters. There have been several proposals submitted to the EPA which would the ECA in more reasonable manner. One would provide for environmental equivalencies where even better fuel would be utilized near populated areas. The costs would be significantly reduced the allowance of lower cost fuel in the long stretches of remote areas in Alaska. Extension and implementation of ECA to Alaska wmlikely impact Alaska's economy in a way than the contiguous U.S. ROC believes the ECA is unwarranted and threatens Alaska jobs and coastal communities across the state. ROC is encouraging Alaska's congressional delegation and governor to persuade the EPA to implement the ECA in a reasonable manner. City Council Regular Meeting Packet September 24, 2012 Page 70 of 127 I I The American E.missions which is due to come into effect on 1, 2012. The in the U.S. District as F the coast of the and the as the low-sulfur fue! costs more than the fuel vessels that Alaska's rt::sC"lt"fe 3 .-.+"'· with cruise that faciHtate Alaska's included caine the Port of \Vas estirr~atedto i~lc:rease City Council Regular Meeting Packet September 24, 2012 Page 71 of 127 80 mimon in consider these in a statement. The with no n1ore than 1 suifur must be used within 200 it was of in 2020 in that same year it monetized heatth-retated benefits in the U.S. to be up to & Bunker News Team lso i BIMCO: ECO Ships Worth New Marketing Executive 25o/o Premium For Dan-Bunkering in Bu1nkE~rTax law would mean a Beijing Association Vice President John features. '13, 2012. alive and welL City Council Regular Meeting Packet September 24, 2012 Page 72 of 127 2 1 Commissioners and ""'~'~"·'"".-."""n a were: Ms. Mary Shampine, Dave Tuttle, Seat 8 Joan Matthews, Seat D Ms. Randy Robinsonj E in attendance vvere: Mr. John Combsf "-u: .... r>!!",...... ""-iT!r'"-n tVIr. Bert Cottle, Deputy Ms. Tammy Ostrom, Mr. AllEGIANCE asked if there were to AtVIENDMENT: Commissioner fit!,...,TTY'!d'"''"£"' a after the approval of OF MINUTES Chair Tuttle asked if there v1ere any 11 ~ 2 GENERAL CONSENT: HEARING City Council Regular Meeting Packet September 24, 2012 Page 73 of 127 I • The Mat-Su Steelers soccer Lucille. • Caboose at completed next • Mat-Su Transportation • Parks working on fence • Working on Snider a Mr. • Discussed Borough • Asked if City had a Follett: • Reported on project. ON GOING up Days: • Need to select the 3 purposes. • V\fouid like to organize an event UNFINISHED BUSINESS MOTION: Commissioner "".-,''T"'L""'C' the Mat-Su Steelers to lease 1 0 acres SECOND: Commissioner VOTE: All Commissioners were City Council Regular Meeting Packet September 24, 2012 Page 74 of 127 Tuttle: ~ Suggested on our and ~ VVHI be gone for 1 ~inn·m•.p~··""'''" Matthews: ~ Commented that about the community • Supports the community gardens and Recreation • Asked if a City employee is able and Commissioner Robinson: • Thanked Follett for ~ Asked about the land for the • Asked if City of was a •e-•T·..... "'""' Bureau. Commissioner • Asked if there is anything vvm an open house for train. ADJOURNMENT Tuttle adjourned is ...... "'"".... '"-"'"" for September 12, 201 City Council Regular Meeting Packet September 24, 2012 Page 75 of 127 (This page intentionally left blank.) City Council Regular Meeting Packet September 24, 2012 Page 76 of 127 WASILLA PLANNING COMMISSION REGULAR MEETING MINUTES TUESDAY, SEPTEMBER 11,2012 REGULAR MEETING 7 P.M. L CAll TO ORDER The regular meeting of the Wasilla Planning Commission was called to order at 7:00 PM on Tuesday, September 11 ~2012~ in Council HaH, Wasilla, Alaska by A.C. Buswell, Ill, Chairman. II. ROll CALl Commissioners present and establishing Mr. Patrick Brown, Seat A Mr. Daniel Kelly, Jr.; Seat B Mr. Doug Miller, Seat D Mr. Clark Buswell, Seat F Mr. Robert Webb, Seat G Commissioners not present were: Mr. Steven DeHarttSeat C Ms. Glenda Ledford, Seat E Staff in attendance Ms. Tina Ms.·sandi Ill. A. Commissioner Brown]~dthe Pledge of Allegiance. IV& APPROVAL OF AGENDA GENERAL CONSENT: The agenda was approved as amended to remove item #2 under Section VIII, Unfinished Business, as other property owners may be interested in being annexed into the City. [CLERK'S NOTE: At 7:05 PM it was noticed the microphones were not turned on. Microphones were then turned on and meeting was continued.] V. REPORTS A. City Deputy Administrator No report given. City of Wasilla September 11, 2012 Regular Planning Commission Meeting Minutes Page 1 of5 City Council Regular Meeting Packet September 24, 2012 Page 77 of 127 8. City Public Works Director ~J1s.Crawford provided a report from Mr. Giddings regarding the special meeting with the City Council on September 10, 2012t which was to discuss the new and she also stated that the airport access road is underway. C. City Attorney No report given. D. City Planner Ms. Crawford stated that there is planning cornmuss,fQJ11ertralnlrlQ Chapter of the American Planning Association anyone is interested in going to contact her in Tna '"~'VT VI. PUBLIC PARTICIPATION (five public hearing) No one spoke. VII. CONSENT AGENDA A. Minutes of August 14, 201 GENERAL CONSENT: A. Public Hearing 1. ResolutionSeri.al No~J2-15:Reqy~st to clear more than 70 percent of ·lot for development to allow a new drive-through coffee stand on existing car wash site. (Generally locateqat the southwest corner of the Parks Highway and Palniet-Wasilla HighW~y). a. City Staff Ms. Crawford provided a summary of the applicantst request b. Applicant Ms. Mariah Mahoy, CEO of the coffee stand, stated that the owners have installed more trees and shrubs to upgrade the landscaping on the site and that with the lot being paved for the flow of traffic it would interfere with the placement of the coffee stand to allow for more vegetation. Ms. Patricia Okeefe, Office Manager, stated she is here on behalf of the owner and stated that the owner has planted new trees and shrubs that are required to bring into compliance with the Citis landscaping requirements. c. Private person supporting or opposing the proposal City of Wasilla September 11, 2012 Regular Planning Commission Meeting Minutes Page 2 of5 City Council Regular Meeting Packet September 24, 2012 Page 78 of 127 Chair Buswell opened the public hearing on Resolution Serial No. 12-15 With no one present to speak; Chair Buswell dosed the public for Resolution Serial No. 12-15. Discussion moved to the Commission. To make it clear the applicant is requesting the Commission to stay within their existing cleared limits. d. Applicant No additional comments were provided by the ~ru~H#hnt MOTION: Commissioner Kelly moved to adopt No. 12-15~as presented. Discussion moved to the Commission. MOTION: Commissioner Ke11Yf110'Jf3cl.toapprove~D amendment to the title block of Resolution Serial No.12-15and Condition;#1 to now read as follows: [Deletions are show instrii(Qthrough and.additionsar~undedined] A RESOLUTION OF.THE Wf1p1LLA PE~fijNINGCOIVfMISSION APPROVING THE CLEARING OF MORE/THAN 70.UP TO 75PERCENT OF THE VEGETATION FROM LOT 3, BLOCK 1, COTTONvv()§J.{)PARK St}~DIVISIONPER WMC 16.33.050(A)(2). GENERALLYLOCATEDA"TTHESOUIHEASTCORNER OF THE PARKS HIGHWAY AND EAST OLD MATANUSKAROAD. Condition.#1: 1. Landscapinguand vegetation on 25 percent of the site must be installed and maintained Jn perpetuity as shown on the site plan, date stamped August 21, 201g,as required in WMC 16.33.060. VOTE: The motion toamend the title block of Resolution Serial No. 12-15 and Condition #t}passed unanimously. MOTION: Commissioner Kelly moved to adopt Resolution Serial No. 12-15, as amended. VOTE: The motion to adopt Resolution Serial No. 12-15 as amended, passed unanimously. 2. Resolution Serial No& 12-16: Recommending that the Wasilla City Council identify ways to encourage and assist the establishment of a chess dub within the City of Wasilla. City of Wasilla September 11,2012 Regular Planning Commission Meeting Minutes Page 3 of5 City Council Regular Meeting Packet September 24, 2012 Page 79 of 127 Commissioner Kelly spoke in favor of the chess club and how it helps to encourage tourism and gives children and adults a safe place to go. MOTION: Commissioner Kelly moved to adopt Resolution Serial 12-1 as presented. Discussion moved to the Commission. VOTE: The motion to adopt Resolution Serial No.Jg..;~6,passed unanimously. IX. UNFINISHED BUSINESS 1. 1>•.· ···•·•···•··.···•···•.···•··· 94 5'll) to the City of \lVasilla ~ubjectto re\~i~·lttlY the Division ofQommunity and Regional Affairs Local Bo{:tndaf}' CommissiefjJor the State of ii,laska. a. City Staff b. ii,pplicant •.·.··•····· ...·. ... u\ • . >z .. c. Private person supporting.or opposing.t[le propt;)sai d. P{pplicant XI. COMMUNICATIONS No statements made regardingth~Jollowingifems. A. Permit Information B. Enforcement Log XII. AUDIENCE COMMENTS No audience comments. XIII. STAFF COMMENTS··. Ms. Crawford apologized for the confusion regarding the land dearing waiver and would re-word future requests to provide better clarity. XIV. COMMISSION COMMENTS: Commissioner Kelly thanked the Commission for passing the resolution on the chess club. Commissioner Brown request a master list of the abbreviations for the permit and code enforcement logs to assist him in understanding the entries. City of 'vVasilla September 11, 2012 Regular Planning Commission Meeting Minutes Page 4 of5 City Council Regular Meeting Packet September 24, 2012 Page 80 of 127 Chair Buswell thanked everyone for attending tonighfs meeting. XV. ADJOURNMENT The regular meeting adjourned at 7:51 PM. ATTEST: TAHIRIH REVET, Planning Clerk Adopted by the Wasilla Planning City of Wasilla September 11, 2012 Regular Planning Commission Meeting Minutes Page 5 of5 City Council Regular Meeting Packet September 24, 2012 Page 81 of 127 (This page intentionally left blank.) City Council Regular Meeting Packet September 24, 2012 Page 82 of 127 1 2 3 4 5 6 7 8 9 11 on October 2, 2007 r the citizens of Ordinance Serial No. 07-45 providing for 14 15 first coHective bargaining agreement the 17 959 vvas adopted by the passage Resolution Serial No. 09-16 on 8, 2009; 18 and VvHEREAS, the City desires to promote harmonious the City Wasilla (Employer) and the Teamsters, 22 23 WHEREAS, the Employer has an interest to protect the public orderly effective operation of government and promote efficiency and economy in to the citizens and business community of Wasilla; and VVHEREASr both parties agree to formally record collective bargaining agreernents between the Employer and the Union on matters of hours 29 of employment. 30 31 NOVVr THEREFORE, BE IT RESOLVED, that the Council of the City of VVasilla, -.JL1'"' .....,,..., __"'" by this resolution ratifies the agreement between the City (Employer) the Teamsters, Local 959 (Union) for the period of June 1, 2012 thru l\1ay 311 2015, to 34 maintain an environment that fosters good wit! and fair relations between the Employer and Union. ADOPTED by the Wasilia City Council on -, 2012. 38 39 40 41 VERNE E. RUPRIGHTr Mayor 42 43 ATTEST: 44 City of Wasilla Resolution Serial No. 12-28 Page 1 of 2 City Council Regular Meeting Packet September 24, 2012 Page 83 of 127 46 MMC1 City Clerk City of VVasHia Resolution Serial No. 2 of 2 City Council Regular Meeting Packet September 24, 2012 Page 84 of 127 Serial 12~ 28: THE COllECTIVE AGREEMENT AND THE TEAMSTERS, lOCAl 959 DATED 2015~ September 24, 2012 Troy Tankersley, Finance Director X Chief of Pol ice X Finance Director cg} yes or D no Funds Available ~ Yes or D No Funds available contingent upon passage of future budgets. Agreement By and Between City of Wasilia, Wasilla Police Department and Teamsters, Local 959. STATEMENT: April13l 2012 the City began negotiations for a Labor Agreement with Teamsters} Local 959 covering approximately 47 members vvithin the Wasilla Police Department. The period covered for this contract is from June 1, 2012 through May 31 t 2015. August 14, 2012 the City and Tean1sters, Local 959 reached a tentative agreement On September 5th and 8th, 2012 the Teamsters, Local 959 met with its to present the proposed contract to its membership. On September 11, 2012 the employees/members voted to accept the proposed contract and as such, ratified the agreement. Report for Resolution Serial No. 12-28 1 of 2 : Staff requests of revievving the proposed Executive Session discussion, staff recommends for the Council vote to Serial No. 12-28. Staff Report for Reso!ution Serial No. 12-28 2 of 2 City Council Regular Meeting Packet September 24, 2012 Page 86 of 127 AGREEMENT By and Between CITY OF WASILLA WASILLA POLICE DEPARTMENT and City Council Regular Meeting Packet September 24, 2012 Page 87 of 127 CITY OF WASILLA Wasilla Police Department PREAMBLE ...... 1 ARTICLE 1 PURPOSE OF THIS AGREEMENT ...... 1 ARTICLE 2 RECOGNITION AND BARGAINING UNIT ...... 1 ARTICLE 3 UNION SECURITY AND ACTIVITIES ...... , ...... 1 ARTICLE 4 MANAGEMENT RIGHTS ...... 4 ARTICLE 5 NON-DISCRIMINATION ...... « ...... 4 ARTICLE 6 GRIEVANCE- ARBITRATION ...... ,. ... « ...... 5 ARTICLE 7 NO STRIKE OR LOCKOUTS ...... 7 ARTICLE 8 DISCIPLINE - DISCHARGE ...... 7 ARTlCLE 9 PROBATIONARY PERIODS ...... 9 ARTICLE 10 SENIORITY ...... 10 ARTICLE 11 HOURS OF WORK, OVERTIME~AND PREMIUM PAY...... 12 ARTICLE 12 TIME CARDS AND PAYDAYS ...... 15 ARTICLE 13 UNIFORMS AND EQUIPMENT ...... 15 ARTICLE 14 VEHICLES ...... 16 ARTICLE 15 PAID TIME OFF ("PTOn) ...... 16 ARTICLE 16 OTHER LEAVES OF ABSENCE ...... 18 ARTICLE 17 TRAINING AND EDUCATION ...... 19 ARTICLE 18 SAFETY ...... " ...... 20 ARTICLE 19 PERSONNEL/PAYROLL FILES ...... "' ...... 21 ARTICLE 20 WAGE RATES AND JOB CLASSIFICATIONS ...... 22 ARTICLE 21 HOLIDAYS ...... 22 ARTICLE 22 BENEFITS ...... 24 ARTICLE 23 GENERAL PROVISIONS ...... 24 ARTICLE 24 TERM OF AGREEMENT ...... 26 APPENDIX A, WAGE SCHEDULE 08?912 Citv of V·.fasHia VVPCrratification City Council Regular Meeting Packet September 24, 2012 Page 88 of 127 CITY WASILLA Wasilla Police Department This Agreement is made and entered into this betvveen the City of Local 959; ("Union"), ARTICLE 1 PURPOSE OF THIS AGREEMENT 1.01 This Agreement's purposes are to foster harmonious relations between the CityJ the employees, and the Union to create an equitable and peaceful grievance and arbitration procedure for the resolution of differences; to establish pay rates, hours of work, and other terms and conditions of employment; and to ensure efficient and effective public service for the citizens of the City of Wasilla. ARTICLE 2 RECOGNITION AND BARGAINING UNIT 2.01 The City of Wasilla hereby recognizes the Union as the exclusive bargaining representative for all employees of the Wasilla Police Department, except and excluding! the eChief of pPolice~&Deputy aChief of pPolice, pPoHce lJ:ieutenant, and the t=Records and GCommunications mr\1anagert as determined by the Alaska Labor Relations Agency, Case No. 07-1917 -RC and 07 -1518-RC ( consoL ). ARTICLE 3 UNION SECURITY AND ACTIVITIES 3.01 Union Membership or Agency Fee. It shall be a condition of employment that aU regular employees become and remain members in good standing with the Union~or pay an agency fee to the Unionf not to exceed the amounts required for initiation and Union dues. This requirement shall become effective the thirty-first (31st) day following their first day of employmenC or the thirty-first (31st) day following the execution of this Agreement, whichever occurs later. The City, upon thirty (30) days' written notification from the Union! will terminate the employn1ent of an employee not in good standing. Nothing will prohibit an employee from becoming a member in good standing up to the day of termination. 3.02 Dues Checkoff. The City, upon receipt of a written authorization signed by the employee; shall deduct from such employee's wages, the current Union monthly and supplemental dues, and initiation fees as directed by the Union. The City will remit same to the duly authorized representative of the Union not later than the fifteenth (15th) day of the month following the month during which the employee's financial obligation to the Union accruedf together with a list of the names of the employees from whose pay deductions were made. Q6/01/i2 ~ 05/31/15 City Council Regular Meeting Packet September 24, 2012 Page 89 of 127 CITY OF WASILLA Wasilla Police Department 3.03 Indemnification. A. The Union agrees hoid the City for taken against an employee for failing to remain a member in good pay an agency fee to Union. B. The Union agrees to hold the City harmless from ali liability in connection with dues collection. 3.04 Alaska Labor Independent Voters Education (ALIVE). Upon \!Vritten authorization from an employeeJ the City agrees to deduct from the employee's pay for the Alaska Labor Independent Voters Education ("ALIVE") fund. No deductions shall be made if prohibited by applicable law. Said deductions shall be forwarded to the Union monthly at the same time as the dues deductions. 3.05 Notification of Representative. The Secretary-Treasurer of General Teamsters Local 959 will designateJ in writing, a Business Representative who will have the authority to represent the Union in aU matters pertaining to this Agreement Such written designation shall be forwarded to the Mayor~or designee~ and the ~~~·~.,;;;;.,;. 3.06 Union Access to City Property. Upon prior approval by the ~titt:ff~::!.UlstL.::LLL:-.~~' or designee, the Union Business Representative~or designee} wmbe permitted to visit employees during regular working hours. Approval of such visitation shall be granted. Such visitation may be curtailed or rescheduled if operational needs of the department require. The Union Business Representative wmbe escorted by an employee of the Department while on premises, if required by Department protocols and procedures to ensure security and confidentiality. 3.07 Shop Stewards. A. The City recognizes the right of the Union to designate four {4) shop stewards and one (1) alternate. The Union agrees to notify the Mayor, or designee, and the Chief of Police, in writing, who is designated as the shop stewards at the start of each calendar year. B. The duties and activities of the shop steward will be limited to the handling, investigation, and settlement of grievances and complaints~and potential grievances and complaints, in accordance with the grievance procedure. Additional duties and activities may be assigned by the Union upon mutual agreement with the Chief of PoiiceJ or designee. Such agreement wmbe contingent on operational needs and not unreasonably withheld. C. As shop stewards~the employees will be expected to continue to work in the same manner as all other employees and to comply with all Department protocols and procedures. D. Whenever possible, shop steward duties \Viii be performed during off duty time. 082912 Citv of Wasilla V'{PD ratification City Council Regular Meeting Packet September 24, 2012 Page 90 of 127 CITY OF VVASiLLA VVasma Police Department 1. When an employee needs to perform shop duties during working hours, the employee \NiU give prior notification the empioyee's immediate supervisor. If performing shop steward duties during work time hinders the operations or creates an unsafe situation; employee will be asked to find another time to The City may require an employee to conduct shop steward duties either at the start or end of their regular shift In such cases, the employee shall be paid at their straight time rate of pay. Time spent performing shop steward duties during working hours wmbe noted on the employeets timecard and paid by the City at the applicable rate of pay. Time spent on shop steward duties during working hours will not be considered hours worked for overtime F. Shop stewards shall not be subject to discipline for performing any of the shop steward duties within the scope of their authority consistent with this Section. 3.08 Examination of Department Records for Contract Administration. The Union may request Department records regarding an employeejs work and performance, other than the personnel/payroll files, by submitting a written request to the or designee. Such information shaH be provided as allowed by law or required under the State's Freedom of Information Act If the information may be disclosed to the Union, the City shall make available the records requested to the Union Business Representative for review on site at the Department. After review, copies of such documents will be made available upon request by the Union. 3.09 Bulletin Boards. The Union shall have two (2) designated bulletin boards. Space for the board shall be provided by the City and wm be located in an area easily accessible. Postings by the Union on such bulletin boards are confined to official business of the Union, and Union information for the members in the bargaining unit 3.10 Employee Roster. The City agrees to furnish the Union quarterly with a roster of all employees working under the jurisdiction of the Union. This roster shall list each employee~sdate of hire, job classification, and seniority. 3.11 New Hire Notification. The City shall advise the Union, in writing, of all new f*tHGE:l.t:S~~department employees, their date of hire~and job classification within seven (7) calendar days of employment. 3.12 New Member Orientation. Within the first thirty {30) calendar days of employment, the Union Business Representative, or designee 1 shaH be allowed to meet with any new employees for up to one ( 1) hour to discuss matters pertaining to this Agreement and Union representation. Such meeting shaH occur at the worksite. The City Council Regular Meeting Packet September 24, 2012 Page 91 of 127 CITY OF WASILLA Wasilla Police Department meeting must be scheduled with the five ( 5) working in advance allovv for operational needs. 3.13 understands that it may have access in its role as the confidential and sensitive information. Union agrees such inforn1ation obtained in its representation of the employees covered by this Agreement shaH maintained in conftdence and protected from unauthorized disclosure to any third party~ including bargaining unit members who do not have a need to know the information. 3.14 Notice of Shop Stewards and Safety Advisors. The Union shall provide the City every January 1 with the list of shop stewards and safety ARTICLE 4 MANAGEMENT RIGHTS 4.01 Nothing in this Agreement is intended} or should be construed, to interfere with the prerogatives of the City, regardless of the frequency of exercise, to operate and manage the Police Department and its employees. The City reserves the following management rights, including but not limited to: A. direct and evaluate employees and their work; determine job assignments and work schedules; require and assign overtime; determine the qualifications for each job; establish and maintain job descriptions; B. assign bargaining unit work to supervisory or management personnel as needed by the City, so long as the practice does not violate this Agreement and is not done for the purpose of displacing any bargaining unit member; C. determine the materials and equipment to be used; implement new and different operational methods and procedures; determine budget, staffing leveis and requirements; determine the kind, type, and location of facilities; extend, limit, or curtail the whole or any part of the operation; D. hire, classifyt assign, promote, demote, and transfer employees; discipline or discharge employees for just cause; lay-Off and recall employees; right to establish and require standards of performance; E. regulate all activity conducted on City premises; on City time; in City vehicles and regarding City equipment; maintain order and efficiency; and promulgate, amend, and enforce rules, regulations, policies, and procedures, including, but not limited to, Wasilla Police Department Policies and Standard Operating Procedures OQ2912_Citv ofVVasiUa VVPP ratificatiort City Council Regular Meeting Packet September 24, 2012 Page 92 of 127 CITY OF WASILLA Wasilla Police Department The parties understand and agree that the City may exercise its reserved management rights so long the City's actions are not in conflict or inconsistent with provisions of this Agreement 4.02 The parties understand that the City may where is a specific project need in the Department~so long as such subcontracting \Viii not or eliminate existing bargaining unit work. ARTIClE 5 NON-DISCRIMINATION 5401 Both the City and the Union agree to comply with all applicable law prohibiting discrimination. Neither the City nor the Union will discriminate against an employee on the basis of race, gender~religion, national origin! color, aget disability, or any other protected status under federall state, and local law. AU reference to employees in this Agreement designates both sexes! and wherever the male gender is used~it shall be construed to include male and female employees. ARTICLE 6 GRIEVANCE- ARBITRATION 6.01 Informal Resolution of Disputes. A. Both parties agree to use their best efforts to resolve matters informally .;;;;_;;.;_~~-=.:~~..;:..;::;;;.;.~;;;;...;;...... ~~~Z~:;:~without resorting to the grievance-arbitration procedure. Such informal methods shaH involve the employee, the employee's immediate supervisor, and a Union shop steward. In some situations, it may also include the and a Union Business Representative. B. Any resolution arrived at informally must be consistent with this Agreement and documented in writing. Copies of the resolution shall be provided to ail parties. C. In the event such informal methods do not resolve the grievance~the grievance shall be reduced to writing and processed in accordance with the steps set forth below in Section 6.03. D. Nothing in this Section changes the requirement for filing an initial grievance within days of the time the employee or the Union knew of the alleged violation, unless n1utually agreed to otherwise in writing. 6.02 Grievance Defined. Grievance shall mean, and be limited toJ disputes or differences between the City and the Union} or employees so represented) with respect to the interpretation or application of any specific provision of this Agreement. 082912 City of Wasilla WP!) ratificatioQ City Council Regular Meeting Packet September 24, 2012 Page 93 of 127 CITY OF WASILLA Vvasi!la Police Department 6.03 Grievance Requirements and Time Frames. In event the dispute cannot resolved informally! the be reduced to vvriting within calendar employee or the Union of alleged violation and submitted Step One. In a discharge grievance~the grievance shaH be reduced to writing within (10) calendar days and submitted Step Three. B. Failure of the Union to file a grievance according to the time frames shaU constitute a forfeiture of the grievance and precludes arbitration of its merits. If the City fails to meet a time frame, the grievance may be filed by the Union at the next step. C. The time requirements in the Article may be extended by mutual, written agreement between the Union and the management representative responsible for the response at each step. D. The grievance must be submitted on a Union-approved grievance form and signed by a Union Business RepresentativeJ or designee. E. Where a written submission is required by a certain date, the postmark or date of transmission shall be used to determine nmrHI>"'>I>C"'<"' ·-~;.;;...;;.;;;;,~.;;;;..,;;;;.;.~~~ F. At any point of the grievance-arbitration procedure, the City and the Union may reach a mutually agreed-upon solution; which will be documented in a Letter of Grievance Resolution. 6.04 Grievance Steps. Step One. The written grievance shaH initially be submitted to the employee~s immediate supervisor! outside of the bargaining unit, who shall have fourteen ( 14) calendar days from receipt of the written grievance to respond, in writing, to the Union. Step Two. In the event the grievance is not resolved at Step One, the Union shall have fourteen ( 14) calendar days to submit the grievance to the Chief of ~~· who shall respond to the grievance in writing within fourteen ( 14) calendar days from the receipt of the written grievance. Upon written request, the Union may meet to discuss the grievance with the Jf requestedJ the meeting vvill be held before the responds in writing. Step Three. In the event the grievance is not resolved at Step Two, the Union shall have fourteen (14) calendar days to submit the grievance to the Mayorr or designee, who shall respond to the grievance, in writing, within fourteen (14) calendar days from the receipt of the written grievance. Upon written request, the Union may meet to discuss the grievance with the Mayor, or designee. Such I 06/0i/12 -~OQ/31/15 City Council Regular Meeting Packet September 24, 2012 Page 94 of 127 CiTY OF WASILLA Wasilla Police Department a meeting is in sole discretion of the Mayort or would heid before the rv1ayor, or designee, responds in writing. Step Four. In the event is not in Step the Union shall, v;ithin fourteen (14) calendar daysl file a written for arbitration to the Mayor, or designee. 6.05 Arbitration. If a timely request for arbitration is submitted, the Union shail request from the Federal Mediation and Conciliation Service (FMCS) a list of eleven (11) names of arbitrators from AlaskaJ Washington, and Oregon. Within fourteen ( 14) calendar days after receipt of the list from the FMCS ~the parties shall select an arbitrator by the striking method. The order for striking shall be determined by a toss of the coin. The Union Business Representative shall toss the coin and the Mayor~sdesignee shall call out their choice. The Union shall notify the arbitrator of their selection, with a copy to the City~and request hearing dates not later than ten (10) calendar days after the arbitrator has been selected. Within ten (10) working days after receipt of the arbitrator's available dates, the parties shall mutually agree upon a date, time, and location for the arbitration hearing. 6.06 Authority of the Arbitrator. A. The arbitrator shall conduct a hearing according to generally accepted standards and procedures for grievance arbitration. arbitrator shaH endeavor to render a written decision and award within thirty (30) working days from the close of the hearing or the submission of briefs~whichever is later. B. The arbitrator shall have no authority to add to~alter, delete, or modify any provision of this Agreement or issue any award on a matter not raised in the grievance filed by the Union. C. The decision of the arbitrator shall be final and binding on the parties. D. The expenses of the arbitrator shall be borne the ~~ unless allocated differently by the arbitrator. Other incidental arbitration costs shall be shared equally if agreed to in advance by both parties. E. Each party shaH bear its own costs of preparing for, and participating in, the arbitration. ARTICLE 7 NO STRIKE OR LOCKOUTS 7.01 In consideration of the City's commitment as set forth herein, the Union, its officers, agents, representatives~stewards, members and ail other employees not, in any way, directly or indirectly, instigate, lead, engage in, authorize, cause, assist, encourage, participate in, ratify, condone~or threaten any strikef sympathy strike; slowdown, work stoppage, picketing, or any other interference without interruption of work at any of the City's operations. The failure or refusal on the part of any empioyee to comply with the foregoing provisions will be cause for immediate discipline, up to and City Council Regular Meeting Packet September 24, 2012 Page 95 of 127 CITY OF WASILLA Wasilla Police Department including discharge. In consideration of the Unionjs con1mitment as set forth herein this Agreement) the will not lock out employees. Nothing herein win prevent party pursuing \tvhatever as may be !avv or equity. 8 DISCIPLINE - DISCHARGE 8.01 Just Cause. The City retains the right to discipline and discharge an empioyee just cause. 8.02 Progressive Discipline. A. When administering discipline~the City agrees to utilize the following levels of progressive discipline. However; the City reserves the right to issue the appropriate level of discipline, up to and including discharge1 in any given situation, depending on the nature and severity of the offense. 1st Offense Verbal fReprirnand (memorialized in writing) 2nd Offense Written fReprimand 3rd Offense Suspension 4th Offense Discharge B. The parties agree that it is in the best interest of the City and the employee for disciplinary action to be taken in a timely manner. The City agrees to normally issue discipline within thirty (30) working days after the City becomes aware of an offense or incident In the event the City cannot meet this requirement, because of the inability to complete an investigation related to the offense or incident, the City will notify the Union and advise the Union of the delay and expected date a final decision will be made regarding disciplinary action. 8.03 Union Notice. A copy of the disciplinary action form shall be forwarded via certified U.S. mail to the Union on the same day it is issued to the employee, or the next business day if issued on a Saturday, Sunday, or recognized holiday. Copies of documentation supporting the disciplinary action shall be provided to the Union. 8.04 Record of Discipline Action. A. A copy of the disciplinary action shall be filed in the employee}s personnel file. B. An employee may request a reprimand be removed from the employee's personnel file after tvvelve ( 12) n1onths upon written request to the Chief of If there have been no further disciplinary actions of any type during the preceding twelve (12) month period, the will remove the reprimand document 082912 Citv ofVVasHia VVPD rati-fic.9Uon City Council Regular Meeting Packet September 24, 2012 Page 96 of 127 CITY OF WASILLA Wasilla Police Department employee may request that a suspension be removed from their after twenty-four (24) months upon written to remove the disciplinary action at the -~~,;;;,.;;.;;..;;;,.;;;;;.denies employeels employee decision ~Aayor,vvhose decision D. Any disciplinary action removed under this Section may not be relied on by the City for future disciplinary actions or in arbitration. "Ren1ovaln means removal from the personnel file in Human Resources and the Department working file. Notice of such removal shall be provided to the employee within thirty (30) calendar days of a decision to remove the disciplinary notice. 8.05 Administrative Leave Pending Investigation. When the City determines it necessary to remove an employee from work~pending an investigation and before disciplinary action is taken~the employee shall be placed on administrative leave pending the outcome of the investigation. There will be no presumption of wrongdoing, unless proven otherwise. 8.06 Evaluations Not Discipline. The City and Union agree consistent and constructive feedback on job perforn1ance is integral to providing good public service by the Department. Therefore, the parties understand that written evaluations shall be completed, but will not be considered discipline and may not be grieved under Article 6, Grievance -Arbitration. 8.07 Employee Acknowledgement of Discipline. Employees will be asked to initial each disciplinary action. Initialing such disciplinary action shaH be construed as an acknowledgement of receipt only and will not be considered an admission of guilt by an employee or an agreement by the employee with such discipline. 8.08 Union Representation during Investigation. A. Employees will be entitled to their Weingarten rights (right to have a -ttUnion fRepresentative present during an investigative interview that the employee reasonably believes may lead to disciplinary action). B. If an employee chooses to waive the employee's right to Union representation at the interview~the emptoyee and interviewer shaH sign a vvaiver. C. Interviews under this Section shall not normally be recorded. If a recording is desired by any party, the recording may occur so long as aU parties involved in the interview are made aware, in writing, of the fact prior to such interview. If a recording is made by any party, a copy of that recording shall be provided to the other parties within three (3) working days after the interview, unless agreed to otherwise. --~---06101/12 ~ 0-5131!15 City Council Regular Meeting Packet September 24, 2012 Page 97 of 127 CITY OF WASILLA Wasilla Police Department 8.09 Due Process. Before an employee may be suspended or discharged, and ~~*fffmHf!::::Q~YQ:fm1'11fl consistent \Vith 1an employee will given an opportunity their of a final disciplinary decision is 0 of In the event an employee is involved in a civil proceeding related to employment vvith the the City shail indemnify the employee and provide legal representation~so long as the employee was acting within the scope of their job. If the employee chooses to have their own attorney represent them, the City will not provide legal representation under this Section. 8.11 Deferred Investigation Pending Outcome of Criminal Investigation. In the event an employee is charged with a crime, the City agrees it will not conduct an internal investigation for disciplinary purposes until the final outcome of the criminal 8.12 Internal Investigation Representation. The City acknowledges that the Union is the exclusive representative of the employees covered by this Agreement However, if the Union decides to supplement, extend~or assign representation responsibilities to an attorney, the City will acknowledge such attorney as an agent of the Union for representation purposes during any internal investigation~so long as the Union notifies the City~in writing, of such assignment. ARTICLE 9 PROBATIONARY PERIODS 9.01 New Hire Probationary Period. Every new regular employee shall serve either a six (6) month (non-sworn) or a twelve (12) month (sworn) probationary period. 9.02 Probationary Period for Transfer or Promotions. A. Non-sworn employees, \Vho have completed their probationary period and are promoted or transferred to a sworn position, shall serve a twelve (12) month probationary period in the new position. B. Any other transfer or promotion shall have a six (6) month probationary period. C. If the employee's documented performance in the new position is unsatisfactory in accordance with established department regulations and protocol, the employee may: 1. return to their previous position~if vacant, 2. assume another vacant position, so long as the employee is qualified for that position, or 3. occupy a spot on the layoff roster. 06/01/12 ~ 05/31/15 City Council Regular Meeting Packet September 24, 2012 Page 98 of 127 CITY OF VVASILLA Wasilla Police Department D. A promoted or transferred employee ail rights under and after probationary period this Section, othervvise noted in this Agreement. 9.03 Probationary Demoted Employee. An en1ployee who a different position at a lower pay grade shall not serve another probationary period, so long as the employee had previously completed the initial probationary period in the job classification to which the employee returns. 9.04 Probationary Period Extensions. Probationary periods above may be extended up to three (3) upon mutual written agreement with the Union. As soon as the City becomes aware a probationary period extension vvould be beneficial for the City and employee, the City will provide such notice to the in writing, including the reasons for such extension. ARTICLE 10 SENIORITY 10.01 Seniority Defined. There are three..Ql types of seniority under this Agreement Each employee shall have a seniority date in each category listed below which may be different. The employee having the longest term of service shall be number on the named seniority list, and all other employees shall be listed accordingly. A. Job classification seniority means the length of unbroken service in the employee's current job classification within the Department The seniority date shall be the first day worked in a given classification. Police Officers I and II shaH consUtute the same job classification for purposes of this Article. 8. Department seniority means the length of unbroken service in the Department The seniority date shall be the date the employee began working at the Department, regardless of the job classification. C. City seniority means the length of unbroken service for the City. The seniority date is the hire date with the City, regardless of the department 96!01/12 -~05/31/"1!1 0829'12 Citv ofV'/asilla VVPD ratific9_t.ion City Council Regular Meeting Packet September 24, 2012 Page 99 of 127 CITY OF WASILLA Wasilla Police Department 1 A. Layoffs shall be by department seniority, with the senior employee laid off; and proceeding in inverse order up the seniority list B. Notice. 1. The shall give written general notice to the employees and the Union of any proposed layoff(s). Such notice shaH state the reasons for the layoff and shall be sent to the Union via U.S. mail at least four ( 4) weeks before the effective date. 2. An employee \Nho is to be laid off shaH be given a two (2) vveek written specific notice prior to layoff. ffJ for any reason this is not possible, two (2) weeks' severance pay shan be given to the employee in lieu of notice. C. An employee on laid off status shaH be eligible for recall for future openings in the job classification from which the employee was laid off. Employees are responsible to provide to the CityJ while on layoffJ their current local address and telephone number for recall purposes. If a former employee fails to respond to notice of recall opportunity within ten (1 0) days from receipt of mailing of notice of recall, or declines the recall, all rights to recall are relinquished. D. If vacancies in a job classification occur after a layoff, employees who were laid off from that job classification wmbe recalled in inverse order of layoff. E. Laid off employees may reject a temporary or seasonal position or assignment without losing recall rights from layoff. F. Recall rights terminate after twelve (12) months following the employee's layoff. 1 0.03 Promotions. A. The Department continue to use the Oral Board to provide candidate evaluations for promotion. The Oral Board shall include bargaining unit members if the promotion involves a job classification covered by this Agreement The shall consider the candidates' Oral Board evaluations, work performance} and department seniority when making decisions regarding promotions. In the event the candidates are equally qualified, department seniority shaH be the tiebreaker. 1 I o6to1t12 ~-o.st31!J5 082912 Citv ofV\ asi!Ja V\IPD ratification City Council Regular Meeting Packet September 24, 2012 Page 100 of 127 CITY OF WASILLA Wasilla Police Department B. Job assignments shaH be made on the of qualifications. Qualifications being job assignments shall of job classification seniority. 10.04 Job Seniority Job the e1np!oyee's former job classification shall preserved iff ·within (6) months date of promotion to a position outside of the bargaining unitl returns to his or her former position. 10.05 Termination of Seniority. All seniority identified in Section 10.01 above be terminated by the following conditions: A. discharge for just cause; B. layoff of twelve (12) months; duration; C. resignation or retirement; or D. failure to respond toj or accept, notice of recalL 10.06 Seniority Lists. The seniority lists shall be posted on or before January 15t April 151 July 15, and October 15. in the event there is a layoff or open position for promotion, the list shaH be updated and posted not later than four (4) weeks before the effective date of the layoff or the opening of the vacant position. Copies of the seniority lists posted and updated shall be sent to the Union via U.S. maiL ARTICLE 11 HOURS OF WORK, OVERTIME, AND PREMIUM PAY 11.01 Productivity. The overriding consideration in the establishment of productivity standards is an honest day's work for an honest day's pay. The issue of assuring the community that they are receiving the best services for their tax dollars is of critical interest to both the City and the Union. The Union recognizes that the establishment of such productivity standards and improvements is the right and obligation of management. It is further recognized that the Union has the right to be informed of the implementation of productivity standards. Work procedures! schedules, and assignments, or any other means of increasing productivity, may be established and/or revised from time to time at the discretion of the City, so long as such procedures, schedulesJ assignments; or other means of increasing productivity do not violate this Agreement 11.02 Workweek. A. The workweek shall consist of either five (5) consecutive days of eight (8) hours per day or four (4) consecutive days of ten (10) hours per day. Nothing in this Agreement precludes the parties from agreeing to a flexible schedule for part or all of the employees in the Department through the meet and confer process of Article 23.04. 06/01/12 ~ 05/31/1~ Q82912 Citv of VVasiifa VJPD ratification City Council Regular Meeting Packet September 24, 2012 Page 101 of 127 CITY OF WASILLA Wasilla Police Department 11.03 Days Off. A. All employees scheduled to work four (4) consecutive days at ten (iO) hours per day shall be allowed three (3) consecutive days off. B. All employees scheduled to work five (5) consecutive days at eight (8) hours per day shall be allowed two (2) consecutive days off. C. Any work performed on scheduled days off shall be paid at the applicable rate of pay. 11.04 Lunch Breaks. A paid lunch period of not less than thirty (30) minutes shall be allowed approximately midway during each shift. Employees shall be eligible for another lunch break of not tess than thirty (30} minutes if the employee works more than two (2) hours past their regular shift. Lunch periods shall be considered as time v1orked and paid at the applicable rate. 11.05 Relief Period. All employees shall be allowed one (1} relief break not to exceed fifteen (15) minutes in duration during the first (1st) half of the shift and fifteen (15) minutes during the second {2nd) half of the shift. 11.06 Overtime. A. All \Vork in excess of eight (8) hours per day for those working five-eights ("5-8s") or in excess of ten (10) hours per day for those working four-tens ("4-1 Os")J or forty ( 40) hours in one workweek shall be paid for at the overtime rate of pay. B. When additional work beyond the employee's regular shift and duties is available due to a grant or a request for patrol services, such work opportunities shall be posted. Employees qualified to perform the work shaH be allowed to indicate their interest and such work shall be equally divided among those indicating 08/01/1? -~05/31/15 .08?9-12 City of VVasiUavvpn ratificaUc:o City Council Regular Meeting Packet September 24, 2012 Page 102 of 127 CITY OF WASILLA Wasma Police Department en1ployees vvho are already vvorking on the t»t~:n..l~:!Yl~~that requires overtime shall be given first opportunity to work that overtime. Other overtime shall be first offered to most senior employee and given to the most senior employee interested in working the overtime. In the event no employee is interested in the overtime, the overtime shall be assigned to the least senior employee. 11.07 Shifts and Shift Differential. A. Shift differential shall be paid as follows: Swing Shift- three percent (3°/o) over day shift Graveyard Shift- six percent (6o/o) over day shift B. Shift differential for the swing shift shall be paid to anemployees who start their shift on or after 1200 hours and before 2000 hoursf and shift differential for the graveyard shift shall be paid to aU employees who start their shift on or after 2000 hours and before 0359 hours. Shift differential shall not apply during Time Off (PT02J other leave, or holiday C. Shift bids will be for a period of four (4) months. The bids will be posted five (5) weeks prior to each four (4} month bid period. The bids wmbe awarded three (3) weeks before the commencement of the new shift If an employee is absent during an open shift bid~the employee may designate a shop steward to bid on their behalf with prior written notice to the or designee. A2ssignments to shifts through the bidding process shaH be made based on 06/01/12 ~~05/31/i § City Council Regular Meeting Packet September 24, 2012 Page 103 of 127 CITY OF WASILLA Wasilla Police Department 11 Appearances. VVhen an employee is on court duty outside employeels regularly scheduled shift, the a guaranteed minimum of two (2) hours' of pay at the applicable rate of pay. 11.09 Call Back. When an employee has completed his or her regularly scheduled shift and left work! and then is called back to perform work after his or her shift ends, the employee shall receive a guaranteed minimum of tvvo (2) hours' of pay at the applicable rate of pay. 11.10 Standby. If an employee is designated on the schedule for standby~the employee shall be paid tvvo (2) hours' of pay at the overtime rate. If the employee is called out, the employee shall be paid consistent with Section 11.09 above and not eligible for standby pay for that day. 11.11 Acting Assignment. An employee may be temporarily assigned, on a fuii-time basis, to accept all of the responsibilities forf and perform all the work normally assigned to, a position in a higher grade. The en1pioyee shall receive a pay adjustment of five percent (5°/o) for aU days served in the acting assignment. 11.12 Canine Officer. The officer assigned to the care and maintenance of the Department dog shaH receive eight (8) hours' of pay at the overtime rate each pay period. 11.13 Training Officers. An employee assigned to be a training officer (either Training Officer fFTO] or shall receive pay for thirty (30) minutes at the overtime rate for each day worked as a training officer. 11.14 Physical Fitness Incentive. A sworn employee shall be eligible the physical fitness incentive pay of seven hundred fifty dollars ($750.00) after successful completion of the physical fitness exam conducted bi-annually by the Department Probationary employees are not entitled to this incentive. 11.15 Advanced Police Certificate Incentive. Upon receipt of the Advanced Police Certificate from the Alaska Police Standards Council, the sworn employee shall receive fifty dollars ($50.00) per pay period. Probationary employees are not entitled to this incentive. City Council Regular Meeting Packet September 24, 2012 Page 104 of 127 OF Wasilla Police Department 11.16 Past Practice. The following incentive no apply to covered by this Post Secondary "-""''"'"'..... '"''"'' Bachelor degree or ARTiCLE 12 TIME CARDS AND PAYDAYS 12.01 Timesheets. Employees will record all time worked utilizing the City-provided timesheet, which will be approved by the City and a copy provided to the employee. When corrections or changes to an employeets timesheet are required} a copy of the corrected or changed timesheet in question wmbe returned to the employee. 12.02 Payday. The City will establish biweekly paydays to be no later than Friday following the end of a vveekly pay period. Employees wili receive their paycheck or paystub, if direct deposit, on payday. -+t-~:-.-.e~rt+B~ee~iaa4ffiflrSSK--H~f~fffi·F-efHe-te~--a 12.03 Itemized Statements. The City will furnish ail employees with an itemized statement of earnings and deductions including, but not limited to~straight time hours, overtime hours, premium pays, standard deductions as required by law, and union dues or fees. ARTICLE 13 UNIFORMS AND EQUIPMENT 13.01 City Responsibility. The City shall furnish sworn officers with uniforms, related items, and equipment necessary to do the job. 13.02 Cleaning Allowance. The City shall pay to each sworn officer required to wear a uniform} a cleaning allowance of thirty dollars ($30.00) each pay period. 13.03 Handguns. A. The City will provide newly-appointed vvith a handgun, holster, magazine, and magazine holder to be used while on duty. B. Police officers may use another handgun on duty; provided, the handgun is approved by the or designee in advance. If using a handgun other than the caliber issued by the City, the ·p._9!:168~FH6E~t::;~£dllifm: is responsible for providing the required ammunition. 13.04 Soft Body Armor. The City will provide each nevvly-appointed 13Po!ice eOfficer with National Institute of Justice-approved soft body armor and external carrier. The City vvill replace all soft body armor prior to its recommended expiration date. The cost 082912 Citv of Wasilla VvPD ratific-ation City Council Regular Meeting Packet September 24, 2012 Page 105 of 127 CITY OF WASILLA Vvasilla Police Department 1 Uniforms provided by City shalt be worn in the performance assigned job duties or v..rhen traveling and from work, including incidental stops. A uniform may be worn for other purposes upon written request and prior approval of the or designee. B. The Union may request its members to appear in uniform and participate in Union-related functions with prior written notice and approval by the ;;__,;;;;.~:;;..!.or designee. C. Nothing in this Article precludes non-sworn employees from wearing clothes with the authorized Department logo. Such clothing shall be the responsibility of the employee and not provided by the Department. ARTICLE 14 VEHICLES who live within thirty (30) road miles of the may commute to and from their residence with their Department-assigned vehicle; incidental stops on the commute are allowed. AR \Vho is on leave for longer than a week may be required to bring the vehicle back to headquarters. 14.02 Ail or transport of the vehicle for maintenance purposes! during the employee's regularly scheduled workweek~shall normally be done during the employeels regularly scheduled shift and be computed as time worked and paid to the employee at the applicable rate of pay. When vehicle maintenance is required after the employee;s shift ends or on the employee's day off, the employee shall not be entitled to call back for the transport of the vehicle for maintenance. ARTICLE 15 PAID TIME OFF ("PTO") 15.01 PTO Accrual. A. Employees begin to accrue leave on the first day of the first full month follo'vving an employee's date of hire. Thereafter, employees shall accrue leave upon completion of each full month of service. Employees may use PTO leave once it accrues. Probationary employees may use PTO after three (3) months of satisfactory performance upon approval by the or designee. Personal leave accrual is at the following rates: Twelve (12) hours per month for employees with less than three (3) years' of service. City Council Regular Meeting Packet September 24, 2012 Page 106 of 127 CITY OF V-/ASILLA Wasilla Police Department Sixteen (16) hours month (3) years than (8) Tvventy (20) hours per month for ernployees vvith eight (8) years or more service. employee with more ffitw-ftttftGF~39-"~Jffi:Wt.t:~7::!~.JJ!~~U~illY.J.Q~hours of PTO accrual on each year of this Agreement shaH be paid out the balance offu~rPTO in excess of~~~~~~~~~~~~~~~~~~~~U hours at the employee's hourly rate of pay ++~~·u 15.02 Leave Accrual While Employee is on PTO. Leave continues to accrue during the period of time an employee is on paid leave. 15.03 Use of PTO. A. Accrued PTO may be used for vacation or other personal needs, and illness, injury, medical and dental appointments, care for an employee·s child, spouse, or parent due to illness or injury? bereavement~and maternity leave. B. Requests for time off for over forty (40) hours or more must be made at least fourteen(14} working---{441 days and no more than three hundred sixty-five (365) days in advance electronically. Approval of leave requests will be based on the date the request is received. If there are multiple requests submitted on the same day (12:00 a.m. to 11:59 p.m.) for the same time period, department seniority shall be the determining factor. Requests to cancel time off approved under this Section must be made not later than SHt~·t+fteA#t€illl!l:l~Jl before the start date of the time oft in writing, to the designee. If the employee does not cancel within the s»t-t9)-wroo,ffi~tllntl~uJ.s!Y periodJ the employee will be required to use the time off originally bid, unless otherwise authorized by the Chief QIJt::QJ~&:lli~l!l§:§aB&-tHE~FHGr:t C. Requests for PTO shall be granted, so long as the time off will not be detrimental to Department operations and prior approval by the or designee"" has been obtained by the employee. D. Time off for forty (40) hours or less may be granted, so long as the employee contacts the or designeeJ. as soon as possible! but not later than the start of the employeeJs next shift. if such time off is for sick leave purposes for the employee or the employee's immediate family, the Chief of ~~;;.-!.or designee 4 n1ay require a health care provider's medical certification for the absencej so long as such a request is justified by the employee's record of absences or related performance problerns. .0~?912c:ay of\f>lasilta .VVPDratific-atipn City Council Regular Meeting Packet September 24, 2012 Page 107 of 127 CITY OF WASILLA Wasilla Police Department 15.04 Donation of PTO. An employee may voluntarily donate unused and accrued PTO to another employee of the City, who is seriously m or injured and requiring absence from work and who has exhausted all of his or her PTO leave and is under the care of a physician. PTO leave, which is being donated under this Section, shaH be 08291? City of\lV_asiBa \lVPn r~tification City Council Regular Meeting Packet September 24, 2012 Page 108 of 127 CITY OF WASiLLA Wasilla Police Department donated at the donating employee!s current rate of pay and sum of money shall paid to the City employee to vvhom the personal leave is donated PTO leave shall subject to all taxation and contributions required of ali payro!! compensation and shaH be borne by the employee to whom is donated. 15.05 Mandatory Yearly Use of PTO. At least sixty (60) hours' of leave must be used after the first complete fiscal year worked and every fiscal year thereafter. Leave not used will be cashed out on June 30 at the employee!s current rate of pay. 15.06 PTO Leave Cash ..in. An employee may cash in accrued PTO leave two (2) times each fiscal year. The employee's hourly rate of pay as of the date of the employee's request for cash-in shall be used in computing the amount of the PTO leave cash in. All cash-in payments under this Section are subject to all applicable payroll taxes. 15.07 Recognized Holiday during PTO. A recognized holiday occurring when an employee is on personal leave status shaH be counted as a holiday. 15.08 PTO Payment upon Termination. Upon termination, accrued PTO !eave shall be paid in a lump sum to the employee. The hourly rate to be used in computing the cash payment shall be the rate paid to the employee on the date the separation notice is given to the employee or the effective date of the resignation notice. This cash-in of PTO leave shall be subject to all taxation and contributions required of ail payroll compensation. 15.09 Death in Immediate Family. PTO may be used to supplement bereavement leave in Article 16 for the death in the immediate family of the employee as defined in Section 16.07. ARTICLE 16 OTHER LEAVES OF ABSENCE 16.01 Authorized Leave without Pay. Leave without pay may be granted to an employee upon recommendation of the Mayor or Mayor's designee. Each request for such feave shall be considered in light of the circumstances involved and the needs of the Department. Leave without pay shaH not be requested nor granted until such time as all accrued PTO leave has been exhausted, except vvhen an employee is absent and drawing workers' compensation pay. Benefits will continue consistent with the benefit plan or this Agreement when on authorized leave without pay. 16.02 Unauthorized Leave without Pay. Any absence not authorized and approved in accordance with the provisions of this Article, shall be without pay for the period of absence and shall be grounds for disciplinary action} up to and including discharge. Benefits do not accrue during unauthorized leave without pay. 16.03 Military Leave. Employees shall be granted military leave consistent with applicable federal and state law. 06/01/12-- OS/3111~ City Council Regular Meeting Packet September 24, 2012 Page 109 of 127 CITY OF WASILLA Wasilla Police Department 16.04 Workers' Compensation Leave. Employees shall be granted ·workers' compensation Jeave as required by the Alaska Workers~Compensation Act. 1 be granted family medical leave consistent with applicable 16.06 Union Leave. Upon sixty (60) days' written notice, an employee! who has satisfactorily completed their probationary period, will be granted an unpaid leave absence for Union business not to exceed ninety (90) days. While on Union leave~the employee shall accumulate seniority. 16.07 Bereavement Leave. In the event of death of the employee's immediate family, the employee shall be allowed up to four ( 4) working days off per occurrence without loss of pay. Immediate family shall be defined as '""~'-'',.,U""'-''~~!!!:!:~!::!...J:::~~!..l&~·H+Gaffi parent, and siblings, to include in-laws. ARTICLE 17 TRAINING AND EDUCATION 17.01 City Assigns Training. A. The City will determine when training is necessary and will provide training opportunities to all employees; provided such training is consistent with the City and employees' needs. The City shall pay all eligible expenses associated with the training. B. The City will not schedule an employee for training which conflicts with the employee's scheduled and approved personal time off. C. Training assigned by the City shall be considered hours worked and the employee shall be paid at their applicable rate of pay for such time. D. Training opportunities shall be posted and interested employees will be considered for such training. 17.02 Employee Requested Training. An employee, who wants to attend a course, seminar! workshop, or other type of training and have the City reimburse the cost, shall: A. Describe the training and how it relates to the employee's current position or a position within the department to which the employee could be assigned or has the potential in which to advance; 8. State the cost of the training and the amount proposed for reimbursement by the City, and secure the written concurrence of the Chief of Police through the City Council Regular Meeting Packet September 24, 2012 Page 110 of 127 CITY OF WASILLA Wasilla Police Department 1 1 chain of command on the amount of reimbursement for ,.....,...""''~'""""'"'·"'n training; C. An employee who does not '"''-''"J,_,...,.,_,,._,, instruction approved by the City may be authorized otherwise by the Chief of Police; D. Actual costs of registration fees wiH be paid or reimbursed if previously authorized by the Chief of Police. ARTICLE 18 SAFETY 18.01 Department Employee Safety Advisors. Two (2) employees (one sworn and one non-sworn) will be selected by the Union from a list of volunteers to represent and participate in the City-vvide safety committee. In addition to the City-wide safety committee responsibilitiesJ the employees shall be expected to meet with the 4e-,H~\.A ~.:;__;;:;,~:::.·or designee, on a regular basis or if a problem arises to discuss safety and health issues. The safety advisors wmbe responsible to do the following: A. Communicate specific issues or questions raised by employees regarding safety and health concerns within the Department; B. Recommend action pertaining to safety and health to the City-wide committee and the or designee, for Department-specific needs; C. Recommend training and other resources to enable ali employees to effectively perform their respective jobs in a safe and healthful manner; D. Post safety and health information. 18.02 Safety Investigation. When an employee or one of the safety advisors notifies the or designee; of an unsafe or unhealthy situation in the Departmentl there shaH be a timely investigation to determine what is necessary to resolve the unsafe or unhealthy situation. ,P$2912 Citv ofV\!asiUa VVPQ ratificatiQI1 City Council Regular Meeting Packet September 24, 2012 Page 111 of 127 CITY OF WASILLA Wasma Police Department 18.03 Employees' Responsibilities. A. All employees shall be responsible out TDrtL:H"''J' and regulations, rules, practices. Each employee is with due care and regard for the emp!oyeets ovvn and B. Employees are required to report illegal or unsafe work or designee~immediately or as soon thereafter as is practicable. C. Employees shall not be required to handle or operate equipment, tools, or other hazardous materials which are unsafe and outside the scope of their job duties. An employee who refuses to handle or operate equipment or tools deemed to be unsafe shall not be subject to disciplinary action, unless the employee's refusal is unreasonable or in bad faith. 18.04 Employees Protected. The City agrees to protect from retaliation, in any form~ any employee who comes forward to report an unsafe or unhealthy situation in the Department or with information about having been directed to perform such unsafe or unhealthy work. 18.05 Union's Responsibilities. The Union agrees to cooperate fully with the City to identify and deal appropriately with any violations of federal or state safety laws, regulations; standardsj or practices. 18.06 City's Responsibilities. The City shaH comply vJith applicable federal and state occupational safety laws and regulations and industry standards. The City shall make every effort to provide a safe and healthful workplace. The City shall furnish such equipment, tools, safety devices, and first aid kits as may be needed for the safety and health of emptoyees. 18.07 Unique Nature of Law Enforcement Work Recognized. The parties recognize the unique nature of, and demands upon~law enforcement which may require an employee to act according to Department protocols and incur exposure to unsafe situations not demanded of other City employees. ARTICLE 19 PERSONNEL/PAYROLL FILES 19.01 Employee Access. An employee shall have the right to review their personnel/payroll file in the presence of Human Resources personnei 1 or designee, within twenty-four (24) hours after requesting such review, in writing, or the next regular business day for the Human Resources office (Monday through Friday 1 exclusive of the holidays). The employee may request and obtain copies of their personneilpayroll file consistent with state law. 19.02 Union and Third Party Access. The City shall release an employee's personnel/payroll file for review to a Union Representative or any other third party upon written release by the employee. The only exceptions are if the third party is a governmental entity or the release is in response to a court order. ,06l0 1/12 -- 05/31/15 08?91~C:itv- ofV>lasHta \fJPD ratificatL® City Council Regular Meeting Packet September 24, 2012 Page 112 of 127 CiTY WASILLA Wasma Police Department 19.03 Copies. If a copy of an employeers personnel/payroll fHe is employee, Unionl or third party, the City reserves rate for copying the documents requested. 1 Confidentiality. Employee personnel/payroll files are r"AY"iT!r1innn--:.; to the required by law. 19.05 Employee Rebuttals. An employee who disagrees with information contained in a document in the employee's personnel/payroll filef has the right to prepare a written rebuttalt which is submitted to Human Resources for filing and attached to the challenged document ARTICLE 20 WAGE RATES AND JOB CLASSIFICATIONS 20.01 Job Classifications and Wage Rates. The vv-age rates in Appendix A are effective dt.tif)-1~:trtrt1~d!Y..h~l.f.· 20.02 Step Movements. Employees shaH be eligible to move from Step A through Step Q of this Agreement every fiscal year. The Citts fiscal year starts on July 1 of each calendar year. A. Any employee hired between the periods of July 1 and December 31 of each year of this Agreement, shall be eligible for a step increase on the start of the next fiscal year. B. Any employee hired between the periods of January 1 and June 30 of each year of this Agreementf shall be eligible for a step increase on the start of the second fiscal year. 20.03 New Job Classifications and Wage Rates. The City may, during the term of this Agreement, implement new classifications that vvill be covered under this Agreement. The parties agree to meet and confer regarding the wage rate for a new job classification before its implementation. 20.04 Step Placements for New Hires and Promotions or Transfers. fn the efforts of recruitment and promotion, the City shaH have the right to place an existing employee or new hire at any step, as long as the placement results in an increase in wages to the employee. The process used for placement wm be the same as the Union and City used for initial placement of covered e111pfoyees. 20.05 Cost ..of-iiving Adjustment. Effective July 1 of each year during the term of this Agreement) the City agrees to increase the wage rates in an amount equal to an average of the total percentage increase in the Anchorage Consumer Price index Urban (CPI-U) for the last three (3) years as is regularly published by the U.S. Bureau of Labor Statistics. The CPI-U increase will be applied to the rate listed for Sergeanfs Step Hi and each step will be adjusted accordingly based on the Excel formula anchored on the Sergeant's Step H. City Council Regular Meeting Packet September 24, 2012 Page 113 of 127 CITY OF WASILLA Wasilla Police Department The following days be as hoildays with pay for all regular employees covered by this Agreement \IVho are in status the day before and the day following such days. Regular full-time employees shall be given the day off and eight (8) or-f+G1 tenl1Q} hours~of straight time pay depending on their schedule of vvork. All regular part-time employees shaH be given the day off and straight time pay for ail hours they vvould have been scheduled to work that day: • New Year's Day .. January 1 Presidents' Day - Third Monday in February Seward}s Day- Last Monday in March • Memorial Day - Last Monday in May Independence Day- July 4 • Labor Day - First Monday in September • Alaska Day - October 18 • Veterans Day- November 11 Thanksgiving Day and the follovving Friday";" Christmas Day - December 25 • One Floating Holiday 21.02 Holiday Failing on a Regularly Scheduled Day Off. When a recognized holiday falls on a regularly scheduled day offJ an employee shall receive ~H~-~~ 21.03 Holiday during PTO Leave. A recognized City holiday, occurring during an employee's PTO leave, shall not be counted as a day of PTO leave. 21.04 Holidays Worked. In the event that an employee is required to work on a holiday, the employee shall be paid time and one-half (1-1/2) their regular hourly rate of pay, in addition to the straight time rate of pay the employee would have been entitled to if the employee had not worked. Any tin1e worked on a holiday shaH be credited towards hours worked for overtime purposes. 21.05 Floating Holiday. Every employee covered by this Agreement and employed on of each year be credited with one (1) floating holiday, vvhich must be used before 31 of each The employee may use the floating holiday at any time during the .;;;;..,_;;~;;;...;;;..,;;~-=-:::;..~J-,=.~_;;;;;;.,;;;;~,so long as the employee obtains prior approval from their immediate supervisor. Approval shall be denied if the employee's absence is detrimental to the Department's operations. Floating holidays not used by be cashed in at the employee's current rate of 08291? Citv of VVasiUa'iVPD ratificatiq_n City Council Regular Meeting Packet September 24, 2012 Page 114 of 127 CITY OF WASILLA Wasilla Police Department Holiday Bank. An employee may choose bank a holiday at the straight-time pay instead of receiving payment for holiday. The employee may schedule and use hours vvlthin the holiday bank; by agreement. banked during year not used by YefOOmia~-~·.!Yl§!:J.J!LQL~[:!L!!§j£::J!E.:§! the employee;s current rate of pay no tater than ~Htn::rry,~-:l!:!~~ an employee will receive the full value the hours in ARTICLE 22 BENEFITS 22.01 Health Insurance. Regular employees shall enroH in the City's group health insurance plan. For full-time employees, the City shall pay one hundred percent ( 1 OOo/o) of the employee's health insurance premium and ninety percent (90°/o) of the dependents' health insurance premium. The €~mployeeshall pay the remaining ten percent (10°/o) of the health insurance premiun1 through payroll deduction. For employees whose position is budgeted less than full-time, the City shaH pro-rate the payments of the health insurance premium. 22.02 State Retirement System. The City is a participant in the State of Alaska Public Employees Retirement System (PERS). 22.03 Supplemental Benefits System. The ~~~~L;n: is a participant in the Supplemental Benefits System. The \Viii match the employee contribution up to the maximum limit required by law. 22.04 Life Insurance. The City will provide employees with a life insurance policy. The plan benefits will remain the same as those at the time of ratification, or be improved upon at the discretion of the City. 22.05 Employee Assistance Program. The City wm provide employees with an Employee Assistance Program. The program benefits wmremain the same as those at the time of ratification, or be improved upon at the discretion of the City. 22.06 Deferred Compensation. The City wm provide a deferred compensation plan as allowed by law. 22.07 Union Notification. Upon written request from the Union, the City shall provide information regarding each of the benefit programs offered by the City to its employees covered by this Agreement 22.08 Information Regarding Benefit Plans. Employees may obtain information and details regarding benefits provided by the City pursuant to this Agreement from Human Resources. ARTICLE 23 GENERAL PROVISIONS 23.01 Savings Clause. In the event that any of the provisions of this Agreement shall be declared by a court of competent jurisdiction to be invalid for any cause, such invalid 1 08?9'l2 C'tv ol\t\asU~aVVPD r~tificalion City Council Regular Meeting Packet September 24, 2012 Page 115 of 127 CITY OF WASILLA V\/asma Police Department provision( s) shall be deemed to be non-existent and the remainder of shall continue in full force and effect It is that should of occur, the City and the Union will at a mutually time vvith!n thirty (30) action and \Nil! negotiate mutually to or non-existent provision. 23.02 Amendments Agreement. Nothing in this Agreement precludes the parties from amending this Agreement, in ~;vriting,by n1utual consent between the and Union. 23.03 Entire Agreement. The parties acknowledge that during the negotiations which resulted in this Agreement~each had the unlimited right and opportunity to make demands and proposals with respect to any subject matter not removed by law from the area of collective bargaining and that the understandings and agreements arrived at by the parties are set forth in this Agreement The parties further understand that they have agreed to meet and confer about any subjects relating this Agreement and other matters of mutual concern during the term of this Agreement when requested. However, nothing in this Section obligates a party to reach agreement or to change this Agreement with respect to any subject or matter specifically referred to or covered by this Agreement This Agreement replaces and supersedes all prior orai and written understandings! agreements, and policies otherwise referred to or covered by this Agreement, and concludes all collective bargaining for the duration of the Agreement Nothing in the Section relieves either party of their legal obligation to bargain in good faith with respect to n1andatory subjects of bargaining. 23.04 Meet and Confer. A. The parties agree that they will meet and confer in good faith at reasonable times and places concerning this Agreement and its interpretation or any other matter of mutual concern to the Union and the City. B. The party requesting a meeting must do so, in writing~specifying the particular issue(s) to be addressed during the meeting. The meeting shali be scheduled within thirty (30) calendar days after receipt of the request, unless agreed to otherwise in writing. C. No more than two (2) representatives from the Union and no more than two (2) management representatives from the City shall participate in the meetings under this Article. D. There shall be no obligation on the part of any party to reopen, modify, amend} or otherwise alter the terminology or interpretation of the Agreement, or to make any other agreement as a result of any such meetings. Nor shaH the requirement for such meetings alter the rights or obligations of the parties under this Agreement, unless the parties mutually agree to do so in writing. E. Any modifications or amendrnents to the Agreement under this Article will be memorialized, in writing! in a Letter of Understanding signed by the Mayor and a designated agent of the Union and appended to this Agreement ()82912 Citv pf V\lasiHa \lV_PDratificatiQn~ City Council Regular Meeting Packet September 24, 2012 Page 116 of 127 CITY OF WASILLA VVasma Police Department 3 \/Vhere a specific provision of Personnel Policies and Procedures addresses or with a specific provision contained in this Agreement, the provisions this Agreement prevail. B. Where this Agreement does not address or is silent on the issue, but ~~ Title 3 or the Personnel Policies and Procedures address the issue~ 3 or the Personnel Policies and Procedures apply to the employees covered by this Agreement C. If the City recommends additions, deletions, or modifications to ~~ Title 3 or the Personnel Policies and Procedures affecting employees covered by this Agreement after the effective date of this Agreement, the Union will be provided a copy of the proposed changes before submission to the Council. Upon request, the parties \Nil! meet to negotiate the proposed changes if such changes impact wages! hoursJ or terms and conditions of employment as required by law. Proposed changes wm not be enacted until agreement is reached between the parties. ARTICLE 24 TERM OF AGREEMENT 24.01 This term of this Agreement shall be from to ~~~ -~~-~~~;.....;;;;,;;..,;;;....;;...;;..·and thereafter from year to year; provided, however that either party may give the other party written notice of its desire to effect changes to~or terminate~the Agreement. 24.02 Such written notice shall specify the particular Articies in which changes are desired~and shall be served upon the other party not more than one hundred fifty (150) days and not less than sixty (60) days prior to the end of the initial period of the Agreement or any annual extension thereof. The parties agree to meet to schedule negotiations within thirty (30) days after receipt of such notice. 24.03 This Agreement shall become effective on the day after the City Council approves it and all termsj except the wage increases in Article 20 shaH become effective on that date. 24.04 The parties will sign the final Agreement at the earliest possible time after ratification by the employees and approval by the City CounciL 96!01/1~?--05.!31/15 City Council Regular Meeting Packet September 24, 2012 Page 117 of 127 CITY OF WASILLA Wasilla Police Department Name Title Title Date Date Name Name Title Title City Council Regular Meeting Packet September 24, 2012 Page 118 of 127 ...... ·- (Section FY2015 and Increase Increase ·- 1.0«% - SCHEDULE SCHEDULE FY2014 ), Department Department 2013 - WASILLA WASILLA WAGE (3.5°/o .. OF Police for $21.65 $21.65 $21.65 _!24.06 -- CITY CITY 1 FY2013 Grade Wasilla $23.46 $21 $21.11 $21.11 for and APPENDIX APPENDIX E $20.~- $20.5!!_ $20.58 CBA) Step Step~% ...... D 20.01 $20.07 $20.07 $22.30 $20.07 $22.30 Increment c $19.57 $19.57 Year (Section One B $1~.08 $19.08 $19.08 $21.20 $21.20 $23.55 Schedule A $18.60 $18.60 $18.60 $20.67 $20.67 $22.96 $22.96 Wage 8 7 7 7 11 12 Grade - City Council Regular Meeting Packet September 24, 2012 Page 119 of 127 v~;,.~~,;;;>;;;;u $24.10 $24.10 $26}8 J $23.57 $23.57 $23.57 $~6.19 $26.19 $29.09 $29.09 $32.33 Increase Increase I $23.05 $23.05 $25.61 $23.05 $28.45 $31.62 $28.45 $25.61 1.5o/o -- .. SCHEDULE SCHEDULE man H t22.54 $22.54 Department Department 2014 WASILLA WASILLA Journe __ FY -WAGE -WAGE OF Police ~~-~~wn- A G for $21.98 $21.98 $24.4~·- $21.98 $24.42 $27.12 $27.12 $30.15 $30.1~ $30.15 - CITY CITY Grade Wasilla and APPENDIX APPENDIX E s $20.89 II"''I Step ... Ste D $20.37 $20.37 $22.63 $22.63 "'-Or''lrU Increment 5 c Year $19.86 $22.06 $24.51 $22.06 ~~ One ~-~ B $19.36 $19.86 $19.36 $21:_51 $21.51 $19.36 $19.86 $20.37 $23.90 A $18.88 $18.88 $20.97 $18.88 $20.97 7 7 8 7 9 8 9 10 11 12 10 10 Grade ~ - ...... Asst Takers ----- Call Admin City Council Regular Meeting Packet September 24, 2012 Page 120 of 127 08?912 Citv ofV\Easi!la \l1if 2 D ratific.'3tion City Council Regular Meeting Packet September 24, 2012 Page 121 of 127 City Council Regular Meeting Packet September 24, 2012 Page 122 of 127 082912 Citv ofVVasiHa \tVP[) ratificafioQ City Council Regular Meeting Packet September 24, 2012 Page 123 of 127 06/0i/12 ~ !)5/31/15 City Council Regular Meeting Packet September 24, 2012 Page 124 of 127 WASILLA POLICE DEPARTMENT And Re: Part-time Dispatcher Job Classification Through this Letter of Agreement} the parties agree to the following conditions regarding the job description of part-time dispatchers/MATCOMJ by amending the ~~~-~- ~~!:~~~~5::.1through May 31, Collective Bargaining Agreement Hiring and Seniority. The City may employ regular part-time dispatchers in the MATCOM. Open positions vvithin this job classification will be filled through the Human Resources Department~ City of Wasilla. The ratio of part-time dispatchers shall not exceed ten percent (10°/o) of the total number of full-time dispatchers on the seniority roster. When calculating this percentage the practice of rounding up will be utilized. Regular part-time dispatchers will be placed on the seniority roster within that job classification by department date of hire. Wages. The City shall determine part-time dispatcher wages in accordance with Article 20 1 of the Agreement Part-time dispatchers shall be entitled to all benefits covered by this Agreement} where applicable. Shift differentials contained in Section 11.07 (A)(B)~of the Agreement will apply to this job classification. Hours of Work, Shift Bidding. Part-time dispatcher shifts shall be bid, and awarded~in accordance with Section 11.07~ of the Agreement. Regular full-time dispatchers currentiy employed by the City of Wasilla, Wasilla Police Department/MATCOM will not be eligible to bid for shifts within the part-time dispatcher job classification. Part-time dispatcher shifts will consist of five (5}, four (4) hour shifts each workweek. Part-time dispatchers will not normally be worked in shifts exceeding four (4) consecutive hours, five (5) days each week, or a total of twenty (20) hours in each seven (7) day workweek. Extra work opportunities shall be offered in accordance with Section 11.06 of the Agreement. City Council Regular Meeting Packet September 24, 2012 Page 125 of 127 City of Wasilla Re: Part-time Dispatchers Page2 dispatchers shaH to have two (2) (ROO) during each seven (7) day work\Neek. Part-time dispatchers will not be placed on work reguiar dispatchers are scheduled to work their full forty (40) hours week, excluding scheduled PTO, approved leaves of absence, qualifying FMLA absences, and unpaid leave. Breaks and Lunches. For each four ( 4) hour shift, a part-time dispatcher shaH receive a paid fifteen ( 15) minute break midway into their shift In the event a part-time dispatcher is required or allowed to work beyond their normal four ( 4) hour shift, the following break and lunch periods shall be given: 2 additional hours = 1 additional 15-minute break 4 additional hours = 30-minute lunch in addition to 2, 15-minute breaks Paid Time Off. Paid time off (PTO) requests submitted by employees working in the part-time dispatcher job classification will be subn1itted in accordance with Section 15.03, of the Agreement. PTO requests shall be awarded by department seniority within the job classification. layoff. In the event the City of Wasilla experiences the need to conduct a layoff in the MATCOM, employees working within the part-time dispatcher job classification will be laid off by inverse department seniority order before any regular full-time dispatcher is laid off. Recall rights contained in Section 1 0.02~of the Agreement would then apply. 082912 City ()f\t{a$Hla VVPD ratificatig~ City Council Regular Meeting Packet September 24, 2012 Page 126 of 127 City of Vvasma Re: Part-time Dispatchers Page 2 The effective date shall be SIGNED THE Rick Canoy Verne Rupright Business Representative Mayor of Wasilla Date Date I City of VV::siHaV!1C2QA:..O/\ PT Drspatch:J; City Council Regular Meeting Packet September 24, 2012 Page 127 of 127