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Regular Meeting of Council REGULAR MEETING OF COUNCIL TUESDAY, FEBRUARY 28, 2017, AT 6:30 PM COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. A G E N D A 1. CALL TO ORDER 1.1 APPROVAL OF AGENDA (including Supplemental Items) 2. PUBLIC HEARING 3. APPROVAL OF MINUTES 3.1 REGULAR - FEB 14 Minutes of the Regular Meeting of Council held February 14, 2017. 3.2 SPECIAL OPEN - FEB 14 Minutes of the Special Open Meeting of Council held February 14, 2017. 4. BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING C.O.W. ITEMS Fairgrounds Management Agreement between Town and BVAIA - beginning of April Air Quality - end of April Small Business Task Force with SBTF members - Spring Permissive Taxation Exemption Policy Review - June Revitalization Tax Exemption - later in Council's term Ranger Park Building Upgrades 4.2 ITEM 5.1 - FEB 14 - BVSAR Delegation material from the presentation by F. Oliemans, Bulkley Valley Search and Rescue, regarding a suitable location and support for a new Search and Rescue building and facilities. Page 1 of 204 Agenda of the Regular Meeting of Council being held February 28, 2017. 5. PETITIONS AND DELEGATIONS 5.1 EFC DEVELOPMENTS LTD. Presentation by Brent Berezowski, Business Development and Leasing Manager, EFC Developments Ltd., regarding YYD Aviation Landing partnership at the Smithers Airport (0530-05). 5.2 NWCC STUDENTS' UNION Presentation by Lenda Girard, Northwest Community College Students' Union, regarding the "Don't Close the Doors" campaign to save adult basic education (0530-05). 5.3 SMITHERS LUMBER YARD & CHAMBER Presentation by Smithers Lumber Yard, Smithers and District Chamber of Commerce, and other businesses regarding a letter from the Town regarding banner signs (0530-05). 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL 6.2 COUNCILLOR BRIENESSE 6.2.1 FINANCE - FEB 7 Minutes of the Finance Committee meeting held February 7, 2017, for adoption (as an accurate record of the meeting). 6.2.2 FINANCE - FEB 7 - MOTIONS ONLY Motions from the Finance Committee meeting held February 7, 2017, for Council's ratification. 6.3 COUNCILLOR BROWN 6.4 COUNCILLOR BROWNE 6.5 COUNCILLOR GOODACRE 6.5.1 FFMC - FEB 9 Minutes of the Fall Fair Management Committee meeting held February 9, 2017. (There is one bolded motion for Council's consideration). 6.5.2 VISITOR STATS Visitor Statistics from the Smithers and District Chamber of Commerce for the period ending January 31, 2017 (0230-20). Page 2 of 204 Agenda of the Regular Meeting of Council being held February 28, 2017. 6.6 COUNCILLOR WRAY 6.6.1 TRANSIT - FEB 17 Minutes of the Smithers and District Transit Committee meeting held February 17, 2017. (There are bolded motions for Council's consideration. See also Staff Reports). 6.6.2 LIBRARIAN'S REPORT Librarian's Report for February 2017 from W. Wright, Library Director, and information regarding the British Columbia Library Association Awards (7960-02). 6.7 REPORT OF MAYOR BACHRACH 6.7.1 MAYOR'S REPORT Mayor's Report dated February 28, 2017 (0550-01). 6.8 REPORT OF RDBN AREA A DIRECTOR 7. STAFF REPORTS 7.1 STAFF (A) REPORTS 7.1.1 TRANSIT COMMITTEE - TERMS OF REFERENCE Report FIN 17-24 dated February 20, 2017, from L. Ford, Director of Finance, recommending: a) approval of the new and revised Terms of Reference for the Smithers and District Transit Committee; and b) appointment of 2 additional Councillors to the Committee (1610-01). 7.1.2 TRANSIT SERVICE - FUNDING PARTNERS' AGREEMENT Report FIN 17-25 dated February 20, 2017, from L. Ford, Director of Finance, recommending approval for the Chief Administrative Officer to sign the new "Smithers and District Transit/Para-Transit Service Funding Partners' Agreement (1610-01). 7.1.3 AAP Report ADM 17-013 dated February 21, 2017, from D. Plouffe, Director of Corporate Services, recommending an Alternative Approval Process to borrow to finance the Smithers Regional Airport modernization and expansion project (4200-20). Page 3 of 204 Agenda of the Regular Meeting of Council being held February 28, 2017. 7.1.4 FLNRO LEASE Report ADM 17-012 dated February 20, 2017, from D. Plouffe, Director of Corporate Services, recommending signing of a Lease Agreement between the Ministry of Forests, Lands and Natural Resource Operations and the Town for land at the Smithers Airport (Vault). 7.1.5 APPOINTMENT - AIRPORT COMMITTEE Report ADM 17-014 dated January 23, 2017, from D. Plouffe, Director of Corporate Services, recommending Council appoint Paul Jungclaus to the Smithers Regional Airport Terminal Modernization Committee (0360-20). 7.1.6 PORTLAND LOO Report DEV 17-002 dated February 15, 2017, from M. Allen, Director of Development Services, regarding the Downtown Portland Loo Project, and recommending: a) location; b) budget and funding source ; and c) waiving Purchasing Policy (5330-20/17-05). 7.2 STAFF (B) REPORTS 7.2.1 RECYCLING SPECIAL PROJECTS Report W/OPS 5380-20 from R. Smith, Director of Works and Operations, regarding recycling special projects (5380-20). 7.2.2 2016 YEAR END MUNICIPAL MARKERS Municipal Markers 2016 Year in Review. 7.2.3 JANUARY MUNICIPAL MARKERS Municipal Markers January 2017. 8. BYLAWS 8.1 BYLAW 1806 Report FIN 17-23 dated February 17, 2017, from L. Ford, Director of Finance, recommending "Bylaw No. 1806 - Recreation Fees and Charges 2017-2019" be given third reading. Third reading. Page 4 of 204 Agenda of the Regular Meeting of Council being held February 28, 2017. 9. CORRESPONDENCE (A) ITEMS 9.1 HUMAN TRAFFICKING Email dated February 18, 2017, from C. Peters, Advocate and Speaker on Human Trafficking, urging Council to send letters to the Premier, Minister of Justice, and Solicitor General asking that human trafficking be addressed and asking for implementation/funding for enforcement of the law and for education of police and the public (0530-05). 9.2 LALAZAR SIGN Letter dated February 14, 2017, from R. Khan, Owner of Lalazar Restaurant, 3835 First Avenue, regarding a roof top sign and letter from the Building Inspector to R. Khan dated February 15, 2017 (4520-20). 9.3 4100 BLOCK 2ND AVE - PAVING Letter received February 21, 2017, from M. Goodacre, 4110 Second Avenue, advising that her daughter-in-law will be collecting signatures, on her behalf, to request paving for the 4100 Block of Second Avenue (5320-20). 10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 10.1 OPERATION LIFESAVE Letter dated January 31, 2017, from Operation Lifesaver advising that April 24 to 30, 2017, is Rail Safety Week (0630-010). 10.2 3% HOTEL TAX Email dated February 20, 2017, from the Ministry of Finance, advising that the Town's application for the renewal and rate increase of the three per cent tax on accommodation will take effect July 1, 2017 (6900-02). 11. CORRESPONDENCE (D) ITEMS 12. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION 12.1 HARFENIST - RANGER PARK Email dated February 27, 2017, from A. Harfenist, 3651 Hillside Drive, opposing Ranger Park as the location for a new Bulkley Valley Search and Rescue facility (0530-05). [Addenda] 12.2 McCOY - RANGER PARK Email dated February 27, 2017, from H. McCoy opposing Ranger Park as the location for a new Bulkley Valley Search and Rescue facility (0530-05). Page 5 of 204 Agenda of the Regular Meeting of Council being held February 28, 2017. [Addenda] 12.3 KUMLEA - SECOND AVE PAVING Letter from J. Kumlea, 4141 Second Avenue, opposing paving of the 4100 block of Second Avenue (5320-20). [Addenda] 13. OTHER/NEW BUSINESS 14. PUBLIC QUESTION PERIOD 15. ADJOURNMENT Page 6 of 204 Agenda Item # 3.1 TOWN OF SMITHERS MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. ON TUESDAY, FEBRUARY 14, 2017, AT 6:30 P.M. Council Present: Staff Present: Taylor Bachrach, Mayor Anne Yanciw, Chief Administrative Officer Gladys Atrill, Councillor Leslie Ford, Director of Finance Phil Brienesse, Councillor Mark Allen, Director of Development Services Greg Brown, Councillor Roger Smith, Director of Works and Operations Shelley Browne, Councillor Ryan Coltura, Recreation Coordinator Bill Goodacre, Councillor Janice McKay, Recording Secretary. Frank Wray, Councillor. Staff Excused: Dianna Plouffe, Director of Corporate Services Keith Stecko, Fire Chief Rob Blackburn, Airport Manager. Media Present: D. Vandenberg, Moose FM; and C. Gareau, The Interior News. 1. CALL TO ORDER Mayor Bachrach called the meeting to order (6:29 p.m.). Mayor Bachrach presented Lorraine Doiron and Ingo and Jean Oevermann with Council Chambers' name plaques to honour and acknowledge them for attending Council meetings regularly over the past five years, commenting at the Public Question Period section of Council meetings, and for being engaged citizens. 1.1 APPROVAL OF AGENDA (including Supplemental Items) R17.050 Atrill/Browne THAT Council approves the agenda. CARRIED. 2. PUBLIC HEARING 3. APPROVAL OF MINUTES 3.1 REGULAR - JAN 24 AND SPECIAL OPEN - JAN 24, 31 & FEB 3 R17.051 Brienesse/Atrill THAT the following minutes be adopted: a) Regular Meeting of Council held January 24, 2017; and b) Special Open meetings of Council held January 24, January 31, and February 3, 2017. CARRIED. Page 1 of 16 REGULAR - FEB 14 Page 7 of 204 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, February 14, 2017, at 6:30 p.m. 3.2 SPECIAL OPEN - JAN 24 See 3.1. 3.3 SPECIAL OPEN - JAN 31 See 3.1. 3.4 SPECIAL OPEN - FEB 3 See 3.1. 4. BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING C.O.W. ITEMS The list of outstanding Committee of the Whole items was presented. 4.2 ITEM 5.1 - JAN 24 - PERIMETER TRAIL SIGNS The delegation material from the presentation by M.
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