COMMON COUNCIL MEETING AGENDA
CITY OF WAUPACA COUNCIL AGENDA REGULAR MEETING TUESDAY NOVEMBER 1, 2016 COUNCIL CHAMBERS, CITY HALL 6:00 P.M.
CITY OF WAUPACA MISSION STATEMENT: “The city of Waupaca’s mission is to lead creatively, plan wisely and spend prudently to provide the services that ensure a safe and vibrant community.” 1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE
4. ROLL CALL
5. CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation. A) PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: 1. All Net Consulting: Invoice No.7331, WOL.Net October 2016 billing – $2,350.00 B) MONTHLY/QUARTERLY/ANNUAL REPORTS 1. Waupaca Curling Club Hotel Motel Room Tax Grant 3rd Quarter Report 2. Waupaca County Economic Development Corp. (WCEDC) September 2016 Report 3. Waupaca County Economic Development Corp. (WCEDC) October 2016 Report 4. Waupaca Area Chamber of Commerce 3rd Quarter Room Tax Report C) APPROVAL OF BILLS – CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS D) INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: none E) MEETING MINUTES: 1. POLICE AND FIRE COMMISSION Minutes of a Regular Meeting on October 11, 2016 Minutes of a Special Called Meeting on October 18, 2016\ 2. LIBRARY BOARD Minutes of a Regular Meeting on October 11, 2016 3. AIRPORT BOARD Minutes of a Regular Meeting on September 28, 2016 4. COUNCIL PROCEEDINGS Minutes of a Regular Meeting on October 4, 2016
6. REGULAR AGENDA
7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A) ANNOUNCEMENTS AND CORRESPONDENCE: 1. Certificate of Appreciation to Joshua Peterson for 10 years of service to the City
B) PUBLIC INPUT
8. UNFINISHED BUSINESS: a. Mayor’s Appointments to the Deer Management Ad Hoc Committee: Ald. Alan Kjelland, Chairperson Ald. Chuck Whitman Ald. Dave Peterson Ald. Lori Chesnut Steve Johnson Chris Anthony Sue Reniewicki Barb Haen Judith Shwonek Shelley Christie Loren Fritz
9. NEW BUSINESS: a. Memorandum of Understanding Between Wisconsin Department of Administration – Division of Facilities Development and the City of Waupaca, Wisconsin – Justin Berrens, Public Works Director b. Purchase of Squad Car – Brian Hoelzel, Police Chief
2 c. Youth Program Agreement with the Town of Farmington – Henry Veleker, City Administrator/Clerk d. License Report No. 1340, Operator’s Licenses – Henry Veleker, City Administrator/Clerk
10. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) – NO ACTION REQUIRED: a. Railroad Quiet Zone – Justin Berrens, Public Works Director
11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR
12. ADJOURNMENT
/s/ Mayor Brian Smith
PLEASE NOTIFY THE CLERK’S OFFICE IF YOU ARE UNABLE TO ATTEND. PLEASE ADVISE THE CITY CLERK’S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS.
3 Phone... (715)498-2159 E-Mail [email protected]
Date of Invoice 10/25/2016 Invoice Number 7331 10/31/2016 Network Support 37 Hour(s) $1,813.00 10/31/2016 Remote Support 15 Hour(s) $390.00 10/31/2016 Grant 3 Hour(s) $147.00 Terms Total Due $2,350.00
Remit To: All-Net Consulting Bill To: WaupacaOnline.Net 2032 Southland Lane Attn: Accounts Payable New London, WI 54961-2424 111 S. Main Waupaca , WI 54981
October 24, 2016
City of Waupaca A Great Place to Be 111 South Main Street
Waupaca, WI 54981
Dear Council Members,
Thank you for supporting the Waupaca Area Chamber of Commerce and Convention and Visitor Bureau’s efforts in promoting tourism in our area. We continue to strive to be the lead in attracting visitors and helping them once they arrive to the Waupaca area.
The Waupaca Area is a prime tourist destination and we continue to use
different avenues to increase the amount of visitors and room nights at our lodging facilities.
See the end of the report for a quick look at the impact we are making to the area.
Sincerely,
Terri Schulz President
Waupaca Area Chamber of Commerce Waupaca Area Convention and Visitor Bureau
221 S. Main Street Waupaca, WI 54981-1522 Ph. 715-258-7343 Fax 715-258-7868 Toll Free 888-417-4040 E-Mail [email protected]
3rd QUARTER Room Tax Report - 2016 Waupaca Area Chamber of Commerce and Convention & Visitor Bureau - VP of Tourism Report
1. Waupaca Area Convention and Visitors Bureau (WACVB) – The WACVB Board of Directors meets quarterly the 4th Tuesday of April, July, October and January. The Tourism Council meets as needed on the 4th Tuesday of the remaining 8 months.
2. Waupaca Hometown Celebration parade and 4th of July Fireworks went very well. We had over 60 entries in the parade. Parade judging results: 1st place went to Faulks Bros. Construction, 2nd place went to Bethany Home, Inc., and 3rd place to Waupaca Christian Church. $14,750 was invested in the evening fireworks. It was a spectacular show and we thanked all of the volunteers for their efforts with the parade and fireworks. Based on Wisconsin Dept. of Tourism formulas, this celebration weekend had an economic impact of $309,865. We recognized Mr. Fran Vergauwen for his for over 50 Years of Hometown Day Parade Volunteering!
3. Downtown on Main Events – Our organization along with the Waupaca, King and In Between retailers group and the City of Waupaca hosted three events in Waupaca. On July 20 the Summer Games event took place with about 300 people enjoying the free picnic supper. The second Spudder Mini-Open took place on August 25. WFRV-TV 5 came out that day and gave us free press for the event – doing 2 live shots from downtown Waupaca. We had a nice turnout for this event – including a visit from The Wisconsin Spudmobile. The Waupaca Homecoming Tailgate Party and Bonfire event was held on October 7.
4. Chain O’ Lakes Blues Fest – We had a fabulous event! An estimated 800 people were in attendance at the historic Indian Crossing Casino. Utilizing Wisconsin Dept. of Tourism formulas, the Chain O’ Lakes Blues Fest had a local economic impact of $76,017. Visitors stayed at all three hotels, with friends, second homes, vacation rentals, campgrounds and B&B’s. A total of 154 attendees (67 Friday, 87 Saturday) took advantage of the shuttle service.
5. Our marketing plan continues to promote the Waupaca area as a tourism destination along with promoting Chamber events to keep a consistent “Waupaca Area” message. Advertising has been placed with FOX-11 television, this campaign schedule runs through October; Silent Sports Magazine – print and online; Central Wisconsin Travel Host Magazine; Our Wisconsin Magazine; Fun in Wisconsin; Wisconsin Cycling Magazine; Bike Wisconsin Trails Magazine; GO Escape; and Wisconsin Bike Federation.
6. Facebook Advertising – We spent $125 on Facebook advertising for the 2016 Chain O’ Lakes Blues Festival. This advertising reached out to an additional 21,377 persons Facebook Timelines in selected Wisconsin markets. This gave great exposure to our “I Love Waupaca” Facebook page. 7. Tourism Brochure Racks are restocked weekly at six locations along with our two kiosks.
8. Billboard Updating – We are working with Schneider Signs to update vinyl wraps for the Waupaca Chamber tourism billboard on Highway 10 for the upcoming winter season.
9. O’so Pond Hockey Tournament – Some initial discussions for the 2017 event have taken place. The event will be held the weekend of January 28-29.
10. Waupaca – A great place to relax & connect / meeting destination brochure continues to be distributed to promote meetings and conventions in the Waupaca area.
11. Facebook – ‘I Love Waupaca’ - 3rd QTR -2016 . Lifetime Page Likes 3,912 . QTR 3 – Net New Likes 16 . QTR 3 – Total Reached 228,411 [Facebook reach is the number of unique people who saw the content. Organic is just by posting content, paid is like advertising by putting dollars behind it.] Total Organic Reached 197,939 Total Paid Reached 30,472
12. Website – WaupacaMemories.com – had 44,670 page views and WaupacaAreaChamber.com – had 18,693 page views in 3rd QTR 2016. Both websites continue to be updated on a weekly basis with information about the area by Lynn and Mitch. This includes an events calendar which includes area things to see and do. Each has a detailed listing of the event. We are working towards revamping our two websites.
13. 23,653 inquiries were handled by the Chamber/CVB staff by way of telephone, e-mail or mail for 3rd QTR 2016.
14. Work has begun on our 2017 Waupaca Area Visitors Guide. We will produce 35,000 print copies and distribute throughout Wisconsin along with having an online version available.
15. The Chamber is responsible for the Department of Tourism’s Extranet entries for the Waupaca area. The 140 entries included tourist related events, all of our lodging facilities, restaurants, and local attractions. These are updated on a daily basis, as needed.
16. The Chamber continues to maintain an attractive Visitor’s Center open year round with over 350 brochures and business cards on display. The brochures which are displayed include information on area businesses, things to see and do, maps, and general information on the area. We provide visitors easy access to parking and restrooms.
17. We have a limited supply of ‘Waupaca Wisconsin’ t-shirts and sweatshirts for sale. Many of our local retailers are offering these items therefore it was decided not to compete against them. We do still offer post cards for sale.
18. We continue to work on the VisitWaupacaCounty website. We update our entries as needed.
19. We are in the process of developing our Tourism Development (Room Tax) Grant process and application. We expect to accept applications in early 2017.
We feel that the advertising placed and the events we promote and do, play a major part of the increase in visitor spending in the county. Room tax dollars at work.
Numbers reflect September 2015 to October 2016.
$517,077 3,927 Economic Impact of 504,453 Strawberry Fest, Hometown 35,000 Day-July 4th, Blues Fest & Printed and Impressions Pond Hockey Distributed WaupacaAreaChamber.com Page Views 80,893
Stevens Point Neenah 875 914 Waupaca Milwaukee 3853 Shawano 926 1000
Not Set 1726 Appleton 3061 Madison 2128
New London Chicago 2287 2691 Areas with largest usage. WaupacaMemories.com Page Views 111,297
Green Bay Stevens Point Not Set 1217 1221 1302 Chicago Neenah 6490 1346
Milwaukee 1532
Waupaca 2334 Appleton 4012 New London 2524 Madison 3785 Areas with largest usage. 2016 Financials Waupaca Area Convention Visitors Bureau
% compared Budget Category 1st QTR 2nd QTR 3rd QTR 2015 3rd QTR Annual Total to budget ADMINISTRATION EXPENSES Staff Wages$ 47,363.00 $ 10,261.62 $ 10,214.24 $ 10,190.39 $ 10,267.45 $ 30,666.25 64.75% Education/Training $ 1,000.00 $ 225.00 $ 306.14 $ 896.61 $ 531.14 53.11% Expenses $ 750.00 $ 104.08 $ 81.08 $ 123.48 $ 120.46 $ 308.64 41.15% ADMINISTRATION Subtotal $ 49,113.00 $ 10,590.70 $ 10,601.46 $ 10,313.87 $ 11,284.52 $ 31,506.03 64.15%
OPERATING EXPENSES Promotion Advertising-Tourism$ 70,887.00 $ 29,221.71 $ 14,044.69 $ 11,049.26 $ 7,600.69 $ 54,315.66 76.62% Innline $ 5,700.00 $ 1,346.57 $ 1,250.00 $ 1,339.07 $ 2,596.57 45.55% Events Chain O'Lakes Blues Fest$ 17,300.00 $ 45.51 $ 1,725.00 $ 550.87 $ 2,312.79 $ 2,321.38 13.42% 1 July 4th-Hometown Day Celebration $ 16,500.00 $ 727.74 $ 14,755.00 $ 1,556.90 $ 1,588.40 $ 17,039.64 103.27% O'so Pond Hockey Classic $ 4,750.00 $ 3,887.55 $ 126.88 $ 4,014.43 84.51% Strawberry Fest $ 13,600.00 $ 525.00 $ 8,274.62 $ 4,624.38 $ 3,817.69 $ 13,424.00 98.71% New Project $ 2,000.00 $ - 0.00% Operating Professional Organization Dues$ 1,500.00 $ 1,000.00 $ 1,000.00 66.67% Miscellaneous - Tourism $ 150.00 $ 235.58 $ 235.58 157.05% Rent/Operating $ 40,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 30,000.00 75.00% Miscellaneous $ 435.28 $ 25.32 Staff Support for Events$ 15,000.00 $ 3,750.00 $ 3,750.00 $ 3,750.00 $ 11,250.00 75.00% Operating Expenses $ 187,387.00 $ 50,504.08 $ 53,111.47 $ 33,042.31 $ 16,658.64 $ 136,197.26 72.68%
TOTAL EXPENSES $ 236,500.00 $ 61,094.78 $ 63,712.93 $ 43,356.18 $ 27,943.16 $ 168,163.89 71.11%
1. 2015 Expense(1st QTR) 2. Includes Tax from 3rd QTR 2015 which was recieved in 2016 (1st QTR) Prepared by T. Schulz, 10/9/2016 3. Includes Tax from August 2015 which was received in 2016 (1st Qtr) 2016 Financials Waupaca Area Convention Visitors Bureau
% compared Budget Category 1st QTR 2nd QTR 3rd QTR 2015 3rd QTR Annual Total to budget REVENUES Promotion Advertising$ 41,000.00 $ 1.70 $ 84.89 $ 10,743.06 $ 3,765.95 $ 10,829.65 26.41% InnLine $ 6,000.00 $ 3,075.00 $ 50.00 $ 200.00 $ 3,125.00 52.08% Events: Chain O'Lakes Blues Festival$ 20,800.00 $ 1,750.00 $ 1,000.00 $ 2,349.78 $ 4,071.53 $ 5,099.78 24.52% July 4th-Hometown Day Celebration $ 16,500.00 $ 2,000.00 $ 7,585.00 $ 3,767.76 $ 1,335.75 $ 13,352.76 80.93% O'so Pond Hockey Classic $ 5,900.00 $ 4,017.49 $ 700.00 $ 4,717.49 79.96% Strawberry Fest $ 29,050.00 $ 13,575.00 $ 15,618.15 $ 282.00 $ 50.00 $ 29,475.15 101.46% New Project $ 2,000.00 $ - 0.00% Operating Tourism Council$ 250.00 $ 20.00 $ 20.00 8.00% Room Tax Receipts $ 52,000.00 $ 16,665.74 $ 16,665.74 32.05% 3% Room Tax Receipts $ 63,000.00 $ 20,630.75 $ 12,095.35 $ 31,923.59 $ 46,861.99 $ 64,649.69 102.62%
TOTAL REVENUES $ 236,500.00 $ 61,715.68 $ 37,153.39 $ 49,066.19 $ 56,285.22 $ 147,935.26 62.55%
1. 2015 Expense(1st QTR) 2. Includes Tax from 3rd QTR 2015 which was recieved in 2016 (1st QTR) Prepared by T. Schulz, 10/9/2016 3. Includes Tax from August 2015 which was received in 2016 (1st Qtr) Advertising and Events Budget Breakdown 2016 3rd Quarter
Advertising Budget
Event/Item Expenses 1st Qtr 2nd QTR 3rd QTR Total Income 1st Qtr 2nd QTR 3rd QTR Total
Advertising to be determined$ 45,287.00 $ - Billboard $ 1,318.75 $ 1,200.00 $ 422.00 $ 2,940.75 Close Publications Summer-Fall Ad $ 1,500.00 $ 900.00 $ 2,400.00 Bike WI Trails $ 1,100.00 $ 1,100.00 Waupaca Buyers Guide - Shop Local$ 135.00 $ 135.00 Travel Host $ 597.00 $ 597.00 $ 597.00 $ 1,791.00 Discover WI Media Girlfriends Getaway TV show $ 5,619.25 $ 5,619.25 Silent Sports $ 1,442.08 $ 1,284.00 $ 1,284.00 $ 4,010.08 Northwood Map Publishers $ 517.50 $ 517.50 A-Lit Inc. Summer Travel Guide $ 1,000.00 $ 1,000.00 Our Wisconsin $ 886.00 $ 886.00 $ 1,772.00 Historic Sights Press $ 175.00 $ 175.00 Midwest Meetings $ 400.00 $ 400.00 Sport Shows $ 580.16 $ 422.25 $ 1,002.41 Special Edition Publishing USA Today Travel $ 2,500.00 Sinclair Broadcasting TV $ 3,675.00 Postage $ 13.45 $ 13.45 Visitors Guide$ 25,100.00 $ 22,051.42 $ 2,262.84 $ 704.41 $ 25,018.67 $ 40,600.00 $ 10,154.50 Web hosting$ 500.00 $ 83.85 $ 80.85 $ 80.85 $ 245.55 Merchandise Sales $ - $ 400.00 $ 1.70 $ 84.89 $ 86.59 Brochure Rack Program $ 575.00 $ 575.00
Total $ 70,887.00 $ 29,221.71 $ 14,044.69 $ 11,049.26 $ 48,140.66 $ 41,000.00 $ 1.70 $ 84.89 $ 10,729.50 $ 661.59
Prepared by T. Schulz 10/18/2016 Advertising and Events Budget Breakdown 2016 3rd Quarter
Hometown Day Budget
Event/Item Expenses 1st Qtr 2nd QTR 3rd QTR Total Income 1st Qtr 2nd QTR 3rd QTR Total
Advertising $727.24 is a 2015 expense $ 710.00 $ 727.74 $ 721.00 $ 1,448.74 Chicken Dinners $ 150.00 $ 110.00 $ 110.00 $ 150.00 Event Coordination Fireworks $ 15,000.00 $ 14,750.00 $ 250.00 $ 15,000.00 Harley Riders $ 150.00 $ 150.00 $ 150.00 Miscellaneous ASCAP fees $ 75.00 $ - Parade Entry Fees $ 1,000.00 $ 860.00 $ 220.00 $ 1,080.00 Parade Prizes $ 50.00 $ - Portalets$ 220.00 $ 189.90 $ 189.90 Postage $ - Parade Permit $ 5.00 $ 5.00 $ 5.00 Security $ 140.00 $ 136.00 $ 136.00 Sponsorship $ 15,350.00 $ 2,000.00 $ 6,725.00 $ 3,547.76 $ 12,272.76
Total $ 16,500.00 $ 727.74 $ 14,755.00 $ 1,556.90 $ 17,039.64 $ 16,500.00 $ 2,000.00 $ 7,585.00 $ 3,767.76 $ 13,352.76
Prepared by T. Schulz 10/18/2016 Advertising and Events Budget Breakdown 2016 3rd Quarter
Strawberry Fest Budget
Event/Item Expenses 1st Qtr 2nd QTR 3rd QTR Total Income 1st Qtr 2nd QTR 3rd QTR Total
Advertising $ 1,900.00 $ 25.00 $ 60.66 $ 2,343.58 $ 2,429.24 All Berry Booth $ 700.00 $ - $ 1,200.00 $ 983.50 $ 983.50 Arts and Crafts $ 300.00 $ 150.00 $ 150.00 $ 15,000.00 $ 10,525.00 $ 5,105.00 $ 15,630.00 Change $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 Dumpsters $ 400.00 $ 412.45 $ 412.45 Eating Contest Prizes $ 575.00 $ 500.00 $ 500.00 $ 400.00 $ 40.00 $ 40.00 Electricity $ 375.00 $ - Emcee $ 150.00 $ 150.00 $ 150.00 Entertainment $ 2,000.00 $ 1,940.00 $ 1,940.00 Entertainment Kids area $ - Event Coordination $ - Food Vendors $ 750.00 $ 475.00 $ 525.00 $ 1,000.00 Miscellaneous ASCAP Fees $ 200.00 $ 66.45 $ 50.00 $ 116.45 Reseller Vendors $ - $ 3,000.00 $ 1,075.00 $ 400.00 $ 1,475.00 Portalets$ 850.00 $ 807.08 $ 807.08 Shortcake $ 1,700.00 $ 2,122.50 $ 2,122.50 $ 4,200.00 $ 1,500.00 $ 3,789.65 $ 32.00 $ 5,321.65 Sponsorship $ 3,500.00 $ 3,775.00 $ 250.00 $ 4,025.00 Tables & Chairs $ 2,000.00 $ 500.00 1627.93$ 2,127.93 Tent $ - Security $ 150.00 $ 68.00 $ 68.00 Volunteers$ 1,000.00 $ 1,250.35 $ 1,250.35 Work Group $ 300.00 $ 350.00 $ 350.00
Total $ 13,600.00 $ 525.00 $ 8,274.62 $ 4,624.38 $ 13,424.00 $ 29,050.00 $ 13,575.00 $ 15,618.15 $ 282.00 $ 29,475.15
Prepared by T. Schulz 10/18/2016 Advertising and Events Budget Breakdown 2016 3rd Quarter
Pond Hockey Budget
Event/Item Expenses 1st Qtr 2nd QTR 3rd QTR Total Income 1st Qtr 2nd QTR 3rd QTR Total
Advertising $ 300.00 $ 50.00 $ 50.00 Raffle $ 91.00 $ 91.00 Tent Rental$ 1,500.00 $ 1,266.00 $ 1,266.00 Volunteers$ 100.00 $ - Signage$ 200.00 $ 704.53 $ 704.53 Miscellaneous Rental equipment/gas $ 300.00 $ 160.31 $ 76.88 $ 237.19 Portalets$ 250.00 $ - Pond Hockey Registration $ - $ 3,500.00 $ 1,520.49 $ 1,520.49 Awards$ 900.00 $ 576.12 $ 576.12 Reserve Deputy$ 300.00 $ 148.75 $ 148.75 Sponsorship $ 1,500.00 $ 850.00 $ 700.00 $ 1,550.00 Food and Beverage Sales$ 700.00 $ 731.84 $ 731.84 $ 700.00 $ 1,256.00 $ 1,256.00 Change$ 200.00 $ 300.00 $ 300.00 $ 200.00 $ 300.00 $ 300.00
Total $ 4,750.00 $ 3,887.55 $ 126.88 $ - $ 4,014.43 $ 5,900.00 $ 4,017.49 $ 700.00 $ - $ 4,717.49
Prepared by T. Schulz 10/18/2016 Advertising and Events Budget Breakdown 2016 3rd Quarter
Blues Festival Budget
Event/Item Expenses 1st Qtr 2nd QTR 3rd QTR Total Income 1st Qtr 2nd QTR 3rd QTR Total
Advertising $ 5,250.00 $ 45.51 $ 650.00 $ 550.87 $ 1,246.38 Entertainment$ 7,500.00 $ 1,075.00 $ 1,075.00 Entertainment Hospitality$ 100.00 $ - Emcee$ 200.00 $ - Miscellaneous ASCAP Fee $ 100.00 $ - Sponsorship $ 4,000.00 $ 1,750.00 $ 1,000.00 $ 2,750.00 Ticket Sales $ 13,900.00 $ 2,312.81 $ 2,312.81 Merchandise Sales$ 1,000.00 $ - $ 1,275.00 $ 36.97 $ 36.97 Change$ 925.00 $ - $ 925.00 $ - Shuttle Service$ 550.00 $ - Signage$ 200.00 $ - Survey Gift$ 50.00 $ - Stool Rental$ 625.00 $ - Taxes$ 700.00 $ - $ 700.00 $ - ASCAP Fees$ 100.00 $ -
Total $ 17,300.00 $ 45.51 $ 1,725.00 $ 550.87 $ 2,321.38 $ 20,800.00 $ 1,750.00 $ 1,000.00 $ 2,349.78 $ 5,099.78
Prepared by T. Schulz 10/18/2016 ACCOUNTS PAYABLE CHECKS/VOUCHERS TO BE APPROVED BY THE CITY COUNCIL
November 1, 2016
ACCOUNTS PAYABLE CHECKS CHECK NUMBERS AMOUNT
GENERAL CHECKING - CHASE 51383-51452 122,805.59 GENERAL CHECKING-ACH 2016081-2016093 2,415,549.40 GENERAL CHECKING-PCARD $ 2,538,354.99
VOUCHERS HELD FOR COUNCIL APPROVAL GENERAL FUND 25,680.31 DONATION FUND 2,054.00 TRANSIT FUND 27,657.30 LIBRARY FUND 421.26 DEBT SERVICE FUND 888.88 TIF #3 6,516.89 TIF #4 1,158.89 TIF #5 888.89 TIF #6 888.89 TIF #7 888.89 TIF #8 1,629.89 TIF #9 888.89 TIF #10 888.89 WATER 329.11 SEWER 254.11 ONLINE 2,350.00 $ 73,385.09
$ 2,611,740.08
Respectfully Submitted,
Kathryn Kasza, CPFO/CMTW/WCMC Finance Director-City Treasurer CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 1 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
51383 10/07/2016 DELTA DENTAL OF WISCONSIN 10/01/2016 949648 DENTAL INS 3,132.98 100-21350-000-000 DENTAL INSURANCE
Total 51383: 3,132.98
51384 10/07/2016 NATHAN SMITH 09/29/2016 2016-5K ENTRY FEE-WAUPACA TRIATHAL 25.00 100-51915-220-000 OTHER GEN GOVT: WEL
Total 51384: 25.00
51385 10/07/2016 SECURIAN FINANCIAL GROUP I 09/01/2016 NOV.2016 LIFE INS PREMIUM 1,260.55 100-21343-000-000 LIFE INS
Total 51385: 1,260.55
51386 10/07/2016 SUPERIOR VISION INS PLAN O 09/12/2016 552675 VISION INS PREMIUM 448.82 100-21353-000-000 VISION INSURANCE
Total 51386: 448.82
51387 10/07/2016 WPPA/LEER 09/30/2016 39929 UNION DUES-PATROL 415.00 100-21363-000-000 UNION DUES POLICE
Total 51387: 415.00
51388 10/18/2016 A-1 ELEVATOR SALES & SRVC 10/06/2016 10364 QUARTERLY SERVICE-CH/LIB 222.00 100-51711-244-000 CH/LIB: ELEVATOR 10/18/2016 A-1 ELEVATOR SALES & SRVC 10/06/2016 10364 QUARTERLY SERVICE-POLICE 222.00 100-51714-244-000 POLICE STATION: ELEVA 10/18/2016 A-1 ELEVATOR SALES & SRVC 10/06/2016 10364 QUARTERLY SERVICE-REC CENT 222.00 100-55216-244-000 REC BLDG: ELEVATOR
Total 51388: 666.00
51389 10/18/2016 APPLETON HEALTH DEPARTME 09/30/2016 233130 WEIGHTS AND MEASURES FEE 771.83 100-51420-238-000 CLERK - WEIGHTS & ME
Total 51389: 771.83
51390 10/18/2016 BADGER METER, INC. 09/29/2016 80008790 ORION CELLULAR SERV. UNIT 19.58 610-66300-304-000 METER EXP: PARTS
Total 51390: 19.58
51391 10/18/2016 BAUER, CANDACE M 09/29/2016 OCT2016 VOLLEYBALL REFEREE 150.00 252-55217-232-000 ADULT VOLLEYBAL: REF
Total 51391: 150.00
51392 10/18/2016 BOWMAR APPRAISAL INC. 10/05/2016 100516 ASSESSOR CONTRACT 2,760.00 100-51521-211-000 COMM DEV: CONTRACT
Total 51392: 2,760.00
51393 10/18/2016 BRENT KRUEGER 09/16/2016 16244 TRAINING EXPENSE 49.14 100-52112-111-000 POL PATROL: MEALS
M = Manual Check, V = Void Check CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 2 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
Total 51393: 49.14
51394 10/18/2016 CEDAR CORPORATION 09/27/2016 89990 LAKE ST. DESIGN - MEETING/SUR 3,049.50 400-74311-505-000 C/O S&A: C/O STREETS
Total 51394: 3,049.50
51395 10/18/2016 CJ & ASSOCIATES INC 09/29/2016 220648 CONFERENCE TABLE 1,171.28 400-71711-503-000 C/O CITY HALL: C/O BLD
Total 51395: 1,171.28
51396 10/18/2016 COMMERCIAL ROOFING, INC. 10/06/2016 CR8.000133 BUILDING PERMIT 16-185 OVERPA 28.38 100-44310-000-000 PERMITS: BUILDING 10/18/2016 COMMERCIAL ROOFING, INC. 10/06/2016 CR8.000134 BUILDING PERMIT 16-187 OVERPA 269.32 100-44310-000-000 PERMITS: BUILDING
Total 51396: 297.70
51397 10/18/2016 CORRPRO WATERWORKS 10/10/2016 66994 AGREEMENT FOR CATHODIC PR 625.00 610-66100-210-000 STORAGE FAC: PROF SE
Total 51397: 625.00
51398 10/18/2016 CRANE ENGINEERING SALES I 09/27/2016 315898-00 PARTS LG/SM CLARIFIERS 1,095.84 620-82510-207-000 MAINT PL EQU: MAINT O
Total 51398: 1,095.84
51399 10/18/2016 DIGGERS HOTLINE INC. 09/30/2016 160938101 DIGGERS HOTLINE TICKETS 48.16 100-51521-301-000 COMM DEV: SUPPLIES 10/18/2016 DIGGERS HOTLINE INC. 09/30/2016 160938101 DIGGERS HOTLINE TICKETS 48.16 100-54211-210-000 ENG & ADMIN: PROF SER 10/18/2016 DIGGERS HOTLINE INC. 09/30/2016 160938101 DIGGERS HOTLINE TICKETS 48.16 610-92000-299-000 ADM & GEN: MISCELLAN 10/18/2016 DIGGERS HOTLINE INC. 09/30/2016 160938101 DIGGERS HOTLINE TICKETS 48.16 620-82910-299-000 GEN SUP & ENG: MISCEL
Total 51399: 192.64
51400 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP - AIRPORT 45.00 220-53510-208-000 AIRPORT: MAINT OF FACI 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -REC CENTER 95.00 100-55216-208-000 REC BLDG: MAINT OF FA 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -STREETS 100.00 100-54121-208-000 GARAGE: MAINT OF FACI 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -PARKS 100.00 100-55411-208-000 PARKS: MAINT OF FACILI 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -CITY HALL 40.00 100-51711-208-000 CH/LIB: MAINT OF FACILI 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -SEWER 150.00 620-82110-210-000 OP PLANT: PROF SERVIC 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -WATER 16.00 610-63100-208-000 STRUCT: MAINT OF FACI 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -POLICE STATI 30.00 100-51714-208-000 POLICE STATION: MAINT 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -FIRE DEPT 65.00 100-52311-208-000 FIRE DEPT: MAINT OF FA 10/18/2016 GRAICHEN SANITATION 09/30/2016 439196 GARBAGE PICKUP -PARKS SEAS 130.00 100-55411-208-000 PARKS: MAINT OF FACILI
Total 51400: 771.00
51401 10/18/2016 HART LAW OFFICE 09/30/2016 93016 DEC LEGAL SERVICES-CITY ATTY 1,162.50 100-51611-210-000 CITY ATTORNEY: PROF S 10/18/2016 HART LAW OFFICE 09/30/2016 93016 DEC LEGAL SERVICES-PROSEC 825.00 100-51612-210-000 PROSECUTION: PROF S 10/18/2016 HART LAW OFFICE 09/30/2016 93016 LEGAL SERVICES-SEWER 225.00 620-83210-210-000 OTHER GEN EXP: PROF 10/18/2016 HART LAW OFFICE 09/30/2016 93016 LEGAL SERVICES-BBSSP 112.50 403-51430-210-000 TIF 3: PROFESSIONAL S
M = Manual Check, V = Void Check CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 3 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
Total 51401: 2,325.00
51402 10/18/2016 HINTZ, ERICH 10/03/2016 SEPT2016 GREASE FITTINGS-FIRE HYDRAN 24.43 610-67700-208-000 HYDRANTS: MAINT OF F
Total 51402: 24.43
51403 10/18/2016 HYDROCORP 09/21/2016 0040411-IN CROSS CONNECTION INSPECT.S 1,236.00 610-67300-208-000 T&D: MAINT OF FACILITIE
Total 51403: 1,236.00
51404 10/18/2016 JENNER, THOMAS 09/27/2016 OCT2016 REFEREE/UMPIRE 150.00 252-55217-232-000 ADULT VOLLEYBAL: REF
Total 51404: 150.00
51405 10/18/2016 DONNA ANACKER 10/10/2016 PR101016 LIBRARY REFUND - BOOK RETUR 17.00 251-55130-250-215 LIBRARY: BOOKS - CHILD
Total 51405: 17.00
51406 10/18/2016 MANAWA PUBLIC LIBRARY 09/27/2016 483191 MATERIAL REPLACEMENT 25.00 251-55130-250-115 LIBRARY: BOOKS - ADUL
Total 51406: 25.00
51407 10/18/2016 MIDWEST TAPE 10/07/2016 94394796 DVD 70.97 251-55135-290-220 LIBRARY: A/V - CHILDRE
Total 51407: 70.97
51408 10/18/2016 MIHNA, SCOTT 10/03/2006 SEPT2016 GREASE FITTINGS 7.98 610-67700-208-000 HYDRANTS: MAINT OF F 10/18/2016 MIHNA, SCOTT 10/03/2006 SEPT2016 FOOD REIMB. 22.37 610-67700-208-000 HYDRANTS: MAINT OF F
Total 51408: 30.35
51409 10/18/2016 MONTGOMERY, RUSSELL 09/26/2016 SS092316 SAFETY SHOES 125.00 100-51711-112-000 CH/LIB: UNIFORMS
Total 51409: 125.00
51410 10/18/2016 NCL OF WISCONSIN, INC. 09/20/2016 379000 CHEMICALS 157.86 620-82110-301-000 OP PLANT: SUPPLIES 10/18/2016 NCL OF WISCONSIN, INC. 09/22/2016 3791108 AMMONIA ISA BUFFER 92.98 620-82110-301-000 OP PLANT: SUPPLIES
Total 51410: 250.84
51411 10/18/2016 NORTHERN LAKE SERVICE, IN 09/12/2016 301917 TESTING OF NITRATE SAMPLES 37.00 610-67300-208-000 T&D: MAINT OF FACILITIE
Total 51411: 37.00
M = Manual Check, V = Void Check CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 4 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
51412 10/18/2016 OUTAGAMIE WAUPACA LIBRAR 08/23/2016 2409 SPINE LABELS 240.00 251-55115-301-000 LIBRARY: SUPPLIES
Total 51412: 240.00
51413 10/18/2016 PRO CLEAN WINDOW SERVICE 10/06/2016 100616 WINDOW CLEANING CITY HALL 425.00 100-51711-242-000 CH/LIB: WINDOWS
Total 51413: 425.00
51414 10/18/2016 PUBLIC SERVICE COMMISSION 09/30/2016 RA17-I-06280 ADVANCE ASSESSMENT 1,429.08 610-50810-399-000 TAXES
Total 51414: 1,429.08
51415 10/18/2016 RDG PLANNING & DESIGN 07/31/2016 30612 DOWNTOWN PLAN/STREETSCAP 6,721.75 400-74318-505-100 C/O STREETS: S MAIN ST 10/18/2016 RDG PLANNING & DESIGN 08/31/2016 30696 DOWNTOWN PLAN/STREETSCAP 13,443.50 400-74318-505-100 C/O STREETS: S MAIN ST
Total 51415: 20,165.25
51416 10/18/2016 RJ PLUMBING 10/11/2016 3414 TEST BACKFLOW PREVENTER 100.00 620-83210-210-000 OTHER GEN EXP: PROF
Total 51416: 100.00
51417 10/18/2016 ROLLINS, RONDA 09/14/2016 091416 MILEAGE REIMBURSEMENT 97.20 100-51521-201-000 COMM DEV: TRAVEL
Total 51417: 97.20
51418 10/18/2016 ROSICKY, MARK 09/27/2016 OCT2016 REF VOLLEYBALL 75.00 252-55217-232-000 ADULT VOLLEYBAL: REF
Total 51418: 75.00
51419 10/18/2016 RUEKERT & MIELKE, INC 09/22/2016 116430 AERATION BLOWER UPGRADE C 886.99 620-95000-603-000 SEWER C/O: TREATMEN
Total 51419: 886.99
51420 10/18/2016 STIEBS, SANDY 09/29/2016 092916 MISC MILEAGE 68.04 100-51411-202-000 CLERK: TRAINING
Total 51420: 68.04
51421 10/18/2016 VACUUM, PUMP & COMPRESS 10/04/2016 72918-00 PUMP MOTOR PARTS 37.93 620-82510-301-000 MAINT PL EQU: SUPPLIE
Total 51421: 37.93
51422 10/18/2016 W J DORAN CO., INC 10/01/2016 100416-SWR MISC FITTINGS 17.04 620-82510-304-000 MAINT PL EQU: PARTS 10/18/2016 W J DORAN CO., INC 10/04/2016 100416-WTR PARTS-WATER 15.86 610-67500-208-000 SERVICES: MAINT OF FA 10/18/2016 W J DORAN CO., INC 10/11/2016 10416J PARTS FOR TIRE CHANGER 29.05 100-54111-304-000 MACH & EQUIP: PARTS 10/18/2016 W J DORAN CO., INC 10/11/2016 10416ST PARTS FOR TIRE CHANGER 21.20 100-54111-304-000 MACH & EQUIP: PARTS
M = Manual Check, V = Void Check CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 5 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
10/18/2016 W J DORAN CO., INC 01/11/2016 21958 BELT 8.19 100-51711-207-000 CH/LIB: MAINT OF EQUIP
Total 51422: 91.34
51423 10/18/2016 W MUCH CONSTRUCTION INC 10/06/2016 6536 REPLACE 2 DOORS CH &LIB 4,500.00 100-51711-208-000 CH/LIB: MAINT OF FACILI 10/18/2016 W MUCH CONSTRUCTION INC 10/06/2016 6536 RETAINAGE OF INV. 6536 500.00- 100-21215-000-000 RETENTION PAYABLE
Total 51423: 4,000.00
51424 10/18/2016 JOHN HOEWISCH 10/06/2016 100616 CREDIT BALANCE REFUND 38.55 001-10009-000-000 UTILITY CASH CLEARING
Total 51424: 38.55
51425 10/18/2016 LINS, AMY 09/07/2016 090716 CREDIT BALANCE REFUND 19.00 001-10009-000-000 UTILITY CASH CLEARING
Total 51425: 19.00
51426 10/18/2016 WAUPACA AREA CONVENTION 08/31/2016 AUG2016 3% ROOM TAX 6,913.84 215-51580-292-000 3% HOTEL/MOTEL TAX 10/18/2016 WAUPACA AREA CONVENTION 08/31/2016 AUG2016 5% ROOM TAX 6,152.57 215-51580-299-000 5% HOTEL/MOTEL TAX
Total 51426: 13,066.41
51427 10/18/2016 WAUPACA AREA FIRE DISTRICT 10/01/2016 2011-114 QUARTERLY SUBSIDY 25,058.41 100-52311-211-000 FIRE DEPT: CONTRACT S
Total 51427: 25,058.41
51428 10/18/2016 WAUPACA MACHINE & REPAIR I 09/27/2016 24806 SM. CLARIFIER REBUILD PARTS 165.00 620-82510-207-000 MAINT PL EQU: MAINT O
Total 51428: 165.00
51429 10/18/2016 WAUPACA ROTARY CLUB 10/03/2016 764 QUARTERLY DUES - BURINGTON 130.00 251-55115-217-000 LIBRARY: MEMBERSHIP
Total 51429: 130.00
51430 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 129 WATER STREET 19.83 100-54121-203-000 GARAGE: HEAT 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 319 S. OBORN ST. 10.89 100-54121-203-000 GARAGE: HEAT 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 1337 CHURCHILL ST 19.90 100-54121-203-000 GARAGE: HEAT 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 1337 CHURCHILL ST 11.68 100-55411-203-000 PARKS: HEAT 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 120 S. WASHINGTON ST. 224.76 100-51714-203-000 POLICE STATION: HEAT 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 124 S. WASH. ST-GARAGE 22.34 100-51714-203-000 POLICE STATION: HEAT 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 111 S. MAIN ST. 451.67 100-51711-203-000 CH/LIB: HEAT 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 S. MAIN STREET 10.89 100-55121-203-000 MUSEUM: HEAT 10/18/2016 WE ENERGIES 10/01/2016 6444053316-0916 HENDRICKSON CENTER 120.08 100-55216-203-000 REC BLDG: HEAT
Total 51430: 892.04
51431 10/18/2016 WE ENERGIES 09/28/2016 503524-0916 WELL 5 2,946.76 610-62300-204-000 FUEL: ELECTRICITY
M = Manual Check, V = Void Check CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 6 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
10/18/2016 WE ENERGIES 09/28/2016 503524-0916 MATHESON ST 12.57 610-62300-203-000 FUEL: HEAT 10/18/2016 WE ENERGIES 09/28/2016 503524-0916 HARDING ST 33.81 610-62300-203-000 FUEL: HEAT
Total 51431: 2,993.14
51432 10/18/2016 WE ENERGIES 09/28/2016 9432438982-09816 SEWER PLANT 107.03 620-82110-203-000 OP PLANT: HEAT 10/18/2016 WE ENERGIES 09/28/2016 9432438982-09816 SEWER OFFICE 10.89 620-82110-203-000 OP PLANT: HEAT 10/18/2016 WE ENERGIES 09/28/2016 9432438982-09816 750 SMITH ST 15.36 620-82220-203-000 LIFT STN: HEAT
Total 51432: 133.28
51433 10/18/2016 WERNER, JOSHUA 10/12/2016 101216 MILEAGE REIMBURSMENT 170.10 100-55345-202-000 IT/COMMUNICATION: TR
Total 51433: 170.10
51434 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 MICHIGAN HARDBALL 67.60 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 KIWANIS PARK 124.37 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 INLAND LAKE PUMP HOUSE 61.74 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 MICH ST TENNIS COURT 47.92 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 RASMUSSEN PRK-SIREN 48.41 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 SHADOW ST SHELTER 145.95 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 SWAN PARK-IRRIG WELL 104.26 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 SWAN PARK-CONCESS 641.46 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 BRAINERD DR OUTLETS 29.94 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 N MAIN ST RIVER FEST 81.45 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 SOUTH PARK-YD LIGHTS 118.33 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 BRAINARDS BRIDGE 170.29 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 LIONS PARK 34.75 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 S. MAIN ST-SOUTH PARK 335.37 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1684942578 SWAN PARK SLED HILL 30.05 100-55411-204-000 PARKS: ELECTRICITY
Total 51434: 2,041.89
51435 10/18/2016 WISCONSIN PUBLIC SERVICE 09/28/2016 1685474919 509 HARDING ST 202.81 610-62300-204-000 FUEL: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/28/2016 1685474919 S. WASHINGTON ST PUMP 398.10 610-62300-204-000 FUEL: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/28/2016 1685474919 BRAINER DR WELL 7 1,073.23 610-62300-204-000 FUEL: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/28/2016 1685474919 SHAMBEAU HILL TOWER 121.65 610-62300-204-000 FUEL: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/28/2016 1685474919 704 BERLIN ST WELL 702.36 610-62300-204-000 FUEL: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/28/2016 1685474919 MATHESON ST WELL 640.28 610-62300-204-000 FUEL: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/28/2016 1685474919 250 BAILEY 308.63 610-62300-204-000 FUEL: ELECTRICITY
Total 51435: 3,447.06
51436 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 E. BADGER TRAFFIC 47.31 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON PED 5 69.04 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON TRAFFIC 43.75 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 CHURCHILL ST FLASHER 30.45 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 CHURCHILL ST FLASHER 30.45 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 CHURCHILL ST FLASHER 30.35 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON ST. UNMETER 222.54 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON PED 1 131.36 100-54411-204-000 TRAF CONT: ELECTRICIT
M = Manual Check, V = Void Check CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 7 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 CHURCHILL ST FLASHER 30.35 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON ST N LT PED 110.63 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON S LT PED 86.13 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 E. FULTON TRAFFIC 45.66 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON PED 4 114.90 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON PED 2 110.85 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W. FULTON PED 3 146.14 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 HWY 54 & INDUSTRIAL DR 47.11 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 W FULTON ST SIGNAL 45.20 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 121 N. MAIN ST 24.17 100-54411-204-000 TRAF CONT: ELECTRICIT 10/18/2016 WISCONSIN PUBLIC SERVICE 10/03/2016 1685473121 WATER ST SOD VAP 34.75 100-54411-204-000 TRAF CONT: ELECTRICIT
Total 51436: 1,401.14
51437 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 RIVERVIEW LIFT 42.56 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 219 FOXFIRE DR LIFT 71.44 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 INDUSTRIAL DR LIFT 63.16 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 ROYALTON ST LIFT 204.71 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 WENDT LIFT ST HWY 54 60.83 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 RIVERSIDE DR LIFT 198.14 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 W UNION ST LIFT 380.20 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 SEWER PLANT OBORN ST 6,167.55 620-82110-204-000 OP PLANT: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 W FULTON ST 122.93 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 BAILEY ST LIFT 96.97 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 MEAD DR LIFT 36.50 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 APPLETREE LN LIFT 115.85 620-82220-204-000 LIFT STN: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684944163 COMMERIAL DR LIFT 105.20 620-82220-204-000 LIFT STN: ELECTRICITY
Total 51437: 7,666.04
51438 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684941214 POLICE STATION 1,428.19 100-51714-204-000 POLICE STATION: ELECT 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684941214 GARAGE & SHOP 251.29 100-54121-204-000 GARAGE: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684941214 GARAGE & SHOP 147.58 100-55411-204-000 PARKS: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684941214 CEMETERY 41.95 100-57711-204-000 CEM: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684941214 MUNICIPAL BLDGS 2,991.06 100-51711-204-000 CH/LIB: ELECTRICITY 10/18/2016 WISCONSIN PUBLIC SERVICE 09/27/2016 1684941214 HENDRICKSON CENTER 2,779.11 100-55216-204-000 REC BLDG: ELECTRICITY
Total 51438: 7,639.18
51439 10/18/2016 WIETERS, KATELYN 10/04/2016 OCT2016 VOLLEYBALL REF 75.00 252-55217-232-000 ADULT VOLLEYBAL: REF
Total 51439: 75.00
51440 10/21/2016 ACC PLANNED SERVICE INC 03/25/2016 16383 SERVICE ON 3/21-BOILER #1 & PU 532.05 100-55216-208-000 REC BLDG: MAINT OF FA 10/21/2016 ACC PLANNED SERVICE INC 04/20/2016 16557 SERVICE ON 4/6 REPLACE PRESS 610.23 100-55216-208-000 REC BLDG: MAINT OF FA
Total 51440: 1,142.28
51441 10/21/2016 HEALTH & FITNESS HEADQUAR 10/01/2016 OCT 2016 DUES FITNESS MEMBERSHIP 320.00 100-21352-000-000 FITNESS PROGRAM
M = Manual Check, V = Void Check CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 8 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
Total 51441: 320.00
51442 10/21/2016 MAILCOM CONSULTING LLC 10/05/2016 14189 MONTHLY BILLING/POSTAGE 1,106.38 610-90300-216-000 R&C: POSTAGE 10/21/2016 MAILCOM CONSULTING LLC 10/05/2016 14189 MONTHLY BILLING/POSTAGE 1,106.38 620-82710-216-000 ACTG & COLL: POSTAGE 10/21/2016 MAILCOM CONSULTING LLC 10/05/2016 14189 MONTHLY BILLING/POSTAGE 192.40 650-92100-216-000 OFFICE: POSTAGE
Total 51442: 2,405.16
51443 10/21/2016 MANAWA POLICE DEPARTMEN 10/20/2016 1127640 DONATION-J. FRITSCH 100.00 210-48520-110-000 DONATIONS: POLICE PR
Total 51443: 100.00
51444 10/21/2016 GUTHO, BARB 10/21/2016 PR2047 REFUND HALF GYM 28.44 100-48250-000-000 RENT: REC CENTER 10/21/2016 GUTHO, BARB 10/21/2016 PR2047 REFUND SALES TAX 1.56 100-21581-000-000 SALES TAX DUE STATE
Total 51444: 30.00
51445 10/21/2016 LOGAN, MELODIE 10/04/2016 REFUND CRAFT SHOW REFUND 132.70 210-48550-115-000 DONATIONS: SENIOR CE 10/21/2016 LOGAN, MELODIE 10/04/2016 REFUND REFUND SALES TAX 7.30 100-21581-000-000 SALES TAX DUE STATE
Total 51445: 140.00
51446 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 GAS - STREETS 911.00 100-54111-312-000 MACH & EQUIP: GASOLI 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 GAS - PARKS 747.16 100-55411-312-000 PARKS: GASOLINE 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 GAS - WATER 325.18 610-93100-312-000 TRANSP EXP: GASOLINE 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 GAS - WWTP 129.08 620-82310-312-000 TRANSP EQU: GASOLINE 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 GAS - ONLINE 62.06 650-51600-312-000 END POINT: GASOLINE 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 GAS - CITY HALL 84.39 100-51711-312-000 CH/LIB: GASOLINE 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 DIESEL - STREETS 486.10 100-54111-313-000 MACH & EQUIP: DIESEL 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 DIESEL - PARKS 12.55 100-55411-313-000 PARKS: DIESEL FUEL 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 DIESEL - SWEEPER 201.97 100-54341-313-000 STR CLEAN: DIESEL FUE 10/21/2016 PREMIER COOPERATIVE 09/30/2016 9022980-9816 DYED DIESEL - WATER WELL #5 & 273.50- 610-62300-204-000 FUEL: ELECTRICITY
Total 51446: 2,685.99
51447 10/21/2016 WAUPACA COUNTY REGISTER 10/19/2016 101816 VACATE ST-FARM DR. & APPLETR 30.00 100-51111-219-000 COUNCIL: EXPENSES
Total 51447: 30.00
51448 10/21/2016 WRRCC 10/07/2016 1085 BAG TAGS 356.25 100-54771-299-000 RECYC/COMPOST: MISC
Total 51448: 356.25
51449 10/28/2016 MARCO INC. 10/07/2016 19506867 COPIER LEASE 90.17 100-52111-212-000 POLICE ADMIN : RENT &
Total 51449: 90.17
M = Manual Check, V = Void Check CITY OF WAUPACA CITY OF WAUPACA COUNCIL CHECK REGISTER Page: 9 Check Issue Dates: 10/5/2016 - 10/31/2016 Oct 27, 2016 08:20AM
Check Invoice Date Invoice Description Check Invoice Invoice GL Account Title Issue Date Payee Number Amount GL Account
51450 10/28/2016 DAWN MACFALL 10/24/2016 102416-CT HALLOWEEN PARTY 200.00 100-55211-350-000 REC ADMIN: OUTSIDE A
Total 51450: 200.00
51451 10/28/2016 SCHOOL DISTRICT OF WAUPA 08/31/2016 AUG-16 MOBILE HOME FEES 395.78 100-41140-000-000 TAXES: MOBILE HOME P 10/28/2016 SCHOOL DISTRICT OF WAUPA 07/31/2016 JUL-16 MOBILE HOME FEES 395.78 100-41140-000-000 TAXES: MOBILE HOME P 10/28/2016 SCHOOL DISTRICT OF WAUPA 09/30/2016 SEP-16 MOBILE HOME FEES 398.99 100-41140-000-000 TAXES: MOBILE HOME P
Total 51451: 1,190.55
51452 10/28/2016 SUPERIOR VISION INS PLAN O 10/14/2016 562936 VISION INS PREMIUM 369.67 100-21353-000-000 VISION INSURANCE
Total 51452: 369.67
Grand Totals: 122,805.59
Dated: ______
Mayor: ______
Finance Director/ City Treasurer: ______
M = Manual Check, V = Void Check CITY OF WAUPACA CHECK REGISTER - ACH PAYMENTS INVOICE DETAIL Page: 1 Check Issue Dates: 10/1/2016 - 10/31/2016 Oct 27, 2016 08:21AM
Check Check Invoice Description Invoice Invoice Invoice GL Account Title Issue Date Number Payee Number Amount GL Account
2016081 10/04/2016 201608 PLIC - SBD GRAND ISLA OCT 2016 SHORT AND LONG TERM 1,194.80 100-21342-000-000 INC PROTECT INSURAN
Total 2016081: 1,194.80
2016082 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 POEHLMAN PARK 7.70 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 325 OBORN ST 346.12 620-82110-205-000 OP PLANT: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 42.00 620-83210-299-000 OTHER GEN EXP: MISCE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 319 S. OBORN ST 61.61 100-54121-205-000 GARAGE: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 42.00 100-54121-206-000 GARAGE: TELEPHONE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 BRAINARDS PARK 39.96 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 SWAN CONCESSIONS 259.73 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 36.00 100-55411-206-000 PARKS: TELEPHONE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 PEOPLES PARK 10.44 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 MAIN ST. 155.81 100-55221-205-000 BEACHES: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 36.00 100-55221-206-000 BEACHES: TELEPHONE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 S. MAIN ST. UPPER 230.04 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 HIGH ST. 52.67 100-57711-205-000 CEM: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 HARRIET ST LAKEMAN 83.41 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 STEWART ST LAKEMAN 169.30 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 36.00 100-55411-206-000 PARKS: TELEPHONE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 UNION ST. 53.27 100-54341-205-000 STR CLEAN: WATER SE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 RIVERSIDE DR 5.30 620-82220-205-000 LIFT STN: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 124 S. WASHINGTON 216.43 100-51714-205-000 POLICE STATION: WATER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 S. MAIN ST. 35.52 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 S. PARK LOWER 47.78 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 407 SCHOOL ST 548.44 100-55216-205-000 REC BLDG: WATER SEW 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 42.00 100-55216-206-000 REC BLDGCENTER: TEL 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 509 HARDING 178.71 610-93000-205-000 MISC GEN EXP: WATER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 42.00 610-92100-206-000 OFFICE S&E: TELEPHON 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 RIVERSIDE PARK 210.98 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 2011 APPLETREE 29.51 620-82220-205-000 LIFT STN: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 1337 CHURCHILL 55.65 100-54121-205-000 GARAGE: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 RASMUSSEN PARK 10.63 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 107-111 S. MAIN ST 411.88 100-51711-205-000 CH/LIB: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 85.00 100-55345-206-000 IT/COMMUNICATION: TEL 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 1534 WEBSTER WAY 34.34 620-82220-205-000 LIFT STN: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 CTY E WELLS 17.09 610-93000-205-000 MISC GEN EXP: WATER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 129 WATER ST 14.72 100-54121-205-000 GARAGE: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 COOPER ST 143.15 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 ONLINE 36.00 100-55411-206-000 PARKS: TELEPHONE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 909 BRAINERD DR 22.68 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 SHAMBEAU TOWER 65.87 610-93000-205-000 MISC GEN EXP: WATER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 N. FVTC 22.21 100-54121-205-000 GARAGE: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 RIVER RIDGE NATURE 3.88 100-55411-205-000 PARKS: WATER SEWER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 BAILEY ST TOWER 44.63 610-93000-205-000 MISC GEN EXP: WATER 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 2601 RUNWAY DR 29.51 220-53510-205-000 AIRPORT: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 2601 RUNWAY MNT SHE 5.30 220-53510-205-000 AIRPORT: WATER SEWE 10/14/2016 201608 WAUPACA WATER UTILIT SEPT2016 AIRPORT ONLINE 36.00 220-53510-205-000 AIRPORT: WATER SEWE
Total 2016082: 4,057.27
2016083 10/14/2016 201608 DE LAGE LANDEN 51660088 COPY MACHINE LEASE 223.76 100-51925-212-000 OTHER GEN GOVT: RENT
M = Manual Check, V = Void Check CITY OF WAUPACA CHECK REGISTER - ACH PAYMENTS INVOICE DETAIL Page: 2 Check Issue Dates: 10/1/2016 - 10/31/2016 Oct 27, 2016 08:21AM
Check Check Invoice Description Invoice Invoice Invoice GL Account Title Issue Date Number Payee Number Amount GL Account
Total 2016083: 223.76
2016084 10/14/2016 201608 DEPOSITORY TRUST AN 52287850 2011 GO BONDS INTERE 6,412.50 300-58200-400-111 INTEREST: SUB 99 GO 20 10/14/2016 201608 DEPOSITORY TRUST AN 52287850 2007 GO BONDS INTERE 28,200.00 403-58200-420-000 INTEREST: TIF 3 10/14/2016 201608 DEPOSITORY TRUST AN 52287850 2007 GO BONDS INTERE 2,800.00 405-58200-420-000 INTEREST: BONDS: TIF: I 10/14/2016 201608 DEPOSITORY TRUST AN 52287850 2010 GO BONDS INTERE 5,550.00 406-58200-420-000 INTEREST: BONDS: TIF: I 10/14/2016 201608 DEPOSITORY TRUST AN 52287850 2010 GO BONDS INTERE 300.00 407-58200-420-000 INTEREST: BONDS: TIF: I 10/14/2016 201608 DEPOSITORY TRUST AN 52287850 2010 GO BONDS INTERE 44,520.00 408-58200-420-000 INTEREST: BONDS: TIF: I 10/14/2016 201608 DEPOSITORY TRUST AN 52287850 2010 GO BONDS INTERE 8,352.50 410-58200-420-000 INTEREST: BONDS: TIF: I
Total 2016084: 96,135.00
2016085 10/14/2016 201608 EXXONMOBIL BUSINESS 47010497 POLICE FUEL PURCHAS 1,676.46 100-52112-312-000 POL PATROL: GASOLINE
Total 2016085: 1,676.46
2016086 10/14/2016 201608 KONICA MINOLTA PREMI 51853038 COPY MACHINE LEASE 274.00 100-52111-212-000 POLICE ADMIN : RENT &
Total 2016086: 274.00
2016087 10/14/2016 201608 U.S. BANK 310892 2008B GO BOND INTERE 22,700.00 300-58200-400-108 INTEREST: POLICE STATI 10/14/2016 201608 U.S. BANK 310892 2008B GO BOND INTERE 7,903.13 404-58200-420-000 INTEREST: TIF 4 10/14/2016 201608 U.S. BANK 310892 2008B GO BOND INTERE 1,215.63 406-58200-420-000 INTEREST: BONDS: TIF: I 10/14/2016 201608 U.S. BANK 310892 2008B GO BOND INTERE 18,684.37 408-58200-420-000 INTEREST: BONDS: TIF: I
Total 2016087: 50,503.13
2016088 10/14/2016 201608 WCA GROUP HEALTH TR OCT2016 HEALTH INS PREMIUM 49,197.00 100-21341-000-000 GRP HLTH INS
Total 2016088: 49,197.00
2016089 10/14/2016 201608 U.S. BANK 2001B-2016-C 2001 CDA REV BOND CA 149,176.50 404-58100-420-000 PRINCIPAL: TIF 4 10/14/2016 201608 U.S. BANK 2001B-2016-C 2001 CDA REV BOND CA 171.70 404-58200-420-000 INTEREST: TIF 4 10/14/2016 201608 U.S. BANK 2001B-2016-C 2001 CDA REV BOND CA 15,823.50 405-58100-420-000 PRINCIPAL: BONDS: TIF:
Total 2016089: 165,171.70
2016090 10/14/2016 201609 U.S. BANK 2002A-2016-C 2002 CDA REV BOND CA 117,373.16 404-58100-420-000 PRINCIPAL: TIF 4 10/14/2016 201609 U.S. BANK 2002A-2016-C 2002 CDA REV BOND CA 354.88 404-58200-420-000 INTEREST: TIF 4 10/14/2016 201609 U.S. BANK 2002A-2016-C 2002 CDA REV BOND CA 155,000.00 405-58100-420-000 PRINCIPAL: BONDS: TIF: 10/14/2016 201609 U.S. BANK 2002A-2016-C 2002 CDA REV BOND CA 354.88 405-58200-420-000 INTEREST: BONDS: TIF: I
Total 2016090: 273,082.92
2016091 10/14/2016 201609 U.S. BANK 2003A-2016-C 2003 CDA REV BOND CA 855,000.00 403-58100-420-000 PRINCIPAL: TIF 3 10/14/2016 201609 U.S. BANK 2003A-2016-C 2003 CDA REV BOND CA 7,222.99 403-58200-420-000 INTEREST: TIF 3 10/14/2016 201609 U.S. BANK 2003A-2016-C 2003 CDA REV BOND CA 45,000.00 404-58100-420-000 PRINCIPAL: TIF 4
M = Manual Check, V = Void Check CITY OF WAUPACA CHECK REGISTER - ACH PAYMENTS INVOICE DETAIL Page: 3 Check Issue Dates: 10/1/2016 - 10/31/2016 Oct 27, 2016 08:21AM
Check Check Invoice Description Invoice Invoice Invoice GL Account Title Issue Date Number Payee Number Amount GL Account
Total 2016091: 907,222.99
2016092 10/14/2016 201609 U.S. BANK 2004A-2016-C 2004 CDA REV BOND CA 863,500.00 300-58100-420-104 PRINCIPAL: REC CENTE 10/14/2016 201609 U.S. BANK 2004A-2016-C 2004 CDA REV BOND CA 2,115.57 300-58200-420-104 INTEREST: REC CENTER
Total 2016092: 865,615.57
2016093 10/26/2016 201609 PLIC - SBD GRAND ISLA NOV 2016 SHORT AND LONG TERM 1,194.80 100-21342-000-000 INC PROTECT INSURAN
Total 2016093: 1,194.80
Grand Totals: 2,415,549.40
Dated: ______
Mayor: ______
Finance Director/ City Treasurer: ______
M = Manual Check, V = Void Check CITY OF WAUPACA COUNCIL PAYMENT REPORT Page: 1 Report dates: 11/1/2016-11/30/2016 Oct 27, 2016 08:46AM
Invoice Date Invoice Number Description GL Account and Title Invoice Amount
ACCENT BUSINESS SOLUTIONS 10/17/2016 85157 COPY MACHINE CONTRACT 100-51920-212-000 REPRODUCT DEP 179.00
Total ACCENT BUSINESS SOLUTIONS: 179.00
APPLETON PUBLIC LIBRARY 10/21/2016 PS080816 MATERIAL REPLACEMENT 251-55130-250-115 LIBRARY: BOOKS - 18.00
Total APPLETON PUBLIC LIBRARY: 18.00
BRENNAN KANE 10/13/2016 101316 MILEAGE REIMB 100-51521-210-000 COMM DEV: PROF 151.20
Total BRENNAN KANE: 151.20
BROWN CAB SERVICE, INC. 09/30/2016 10385 MONTH DELIVERIES 225-54551-236-000 TRANS SYS: CITY 705.50 09/30/2016 1382 TRANSPORTION SUBSIDY 225-54551-237-000 TRANS SYS: STAT 26,951.80
Total BROWN CAB SERVICE, INC.: 27,657.30
BURINGTON, MARGARET J. 10/25/2016 102116 LIBRARY INNOVATOR LAB. 251-55115-201-000 LIBRARY: TRAVEL 109.63
Total BURINGTON, MARGARET J.: 109.63
CAROUSEL GYMNASTICS 10/25/2016 PR2054 FALL GYMNASTICS 100-55212-255-000 YOUTH PROGS: P 5,220.00
Total CAROUSEL GYMNASTICS: 5,220.00
DIVERSIFIED BENEFIT SERVICES 10/18/2016 230045 FSA ADMIN FEES 100-51512-235-000 HR DEPT: FEES 64.86
Total DIVERSIFIED BENEFIT SERVICES : 64.86
ENERGYS USA, INC. 10/07/2016 2371 LP GAS HOSE REPAIR 100-52112-272-000 POL PATROL: MAI 137.55
Total ENERGYS USA, INC.: 137.55
GOLD CROSS AMBULANCE SERVICE 10/18/2016 32202 4TH QUARTER SUBSIDY 100-52551-211-000 AMBULANCE: CON 16,739.25
Total GOLD CROSS AMBULANCE SERVICE: 16,739.25
HELGESON, JOHN 10/19/2016 16260 UNIFORM ALLOWANCE 100-52112-112-000 POL PATROL: UNIF 416.86
Total HELGESON, JOHN: 416.86
HEMMILA, CHRISTA 10/25/2016 PR2053 KIDS CHESS CLUB 100-55212-255-000 YOUTH PROGS: P 89.60
Total HEMMILA, CHRISTA: 89.60
K & E BUILDERS, INC. 09/29/2016 1848 SENIOR CENTER-RAILING TO RIVER 210-55131-260-110 SR CITIZENS DON 2,054.00 CITY OF WAUPACA COUNCIL PAYMENT REPORT Page: 2 Report dates: 11/1/2016-11/30/2016 Oct 27, 2016 08:46AM
Invoice Date Invoice Number Description GL Account and Title Invoice Amount
Total K & E BUILDERS, INC.: 2,054.00
LAIRD BROADCASING - WDUX 09/30/2016 16090277 FALL A RAMA ADS 100-55211-215-000 REC ADMIN: ADVE 170.50 09/30/2016 1609276 FALL A RAMA ADS 100-55211-215-000 REC ADMIN: ADVE 83.25
Total LAIRD BROADCASING - WDUX: 253.75
NATHAN SMITH 09/20/2016 092016 CLOTHING ALLOWANCE 100-54311-112-000 SH&A: UNIFORMS 125.00
Total NATHAN SMITH: 125.00
OUTAGAMIE WAUPACA LIBRARY 09/15/2016 2418 SURE FOX PRO LICENSE(SOFTWARE) 251-55115-282-000 LIBRARY: COMPU 79.98
Total OUTAGAMIE WAUPACA LIBRARY: 79.98
PETERSON, MELANIE 10/22/2016 OCT2016 YOUTH VOLLEYBALL COORDINATOR 100-55212-232-000 YOUTH PROGS: R 750.00
Total PETERSON, MELANIE: 750.00
PREMIER COOPERATIVE 09/30/2016 9149210-0916 PROPANE 100-52112-312-000 POL PATROL: GAS 11.67
Total PREMIER COOPERATIVE: 11.67
RALPH SCHMAL 10/25/2016 7331 NETWORK MGMT 650-92300-210-000 OUTSIDE SERVIC 2,203.00 10/25/2016 7331 BROADBAND GRANT 650-95000-210-000 GRANT: PROF SE 147.00 10/25/2016 7331 WAGE GARNISHMENT 100-21371-000-000 GARNISHMENTS 822.50-
Total RALPH SCHMAL: 1,527.50
ROBERT W. BAIRD & CO. 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 403-51430-210-000 TIF 3: PROFESSIO 888.89 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 404-51440-210-000 TIF 4: PROFESSIO 888.89 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 405-51460-210-000 TIF 5 AIRPORT: PR 888.89 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 406-51470-210-000 TIF 6 FOXFIRE: PR 888.89 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 407-51477-210-000 TIF 7: PROF SERVI 888.89 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 408-51478-210-000 TIF 8: PROF SERVI 888.89 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 409-51479-210-000 TIF 9: PROF SERVI 888.89 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 410-51480-210-000 TIF 10: PROF SER 888.89 10/11/2016 PF281391 FINANCIAL ADVISORY FEE 300-58210-210-000 DEBT SERVICING: 888.88
Total ROBERT W. BAIRD & CO.: 8,000.00
UNITED MAILING SERVICES INC 10/05/2016 142078 MAILING SERVICE/POSTAGE 620-82710-216-000 ACTG & COLL: PO 254.11 10/05/2016 142078 MAILING SERVICE/POSTAGE 610-90300-216-000 R&C: POSTAGE 254.11 10/05/2016 142078 MAILING SERVICE/POSTAGE 251-55115-216-000 LIBRARY: POSTAG 213.65 10/05/2016 142078 MAILING SERVICE/POSTAGE 100-51412-216-000 ELECTIONS: POST 90.33 10/05/2016 142078 MAILING SERVICE/POSTAGE 100-51910-216-000 OTHER GEN GOVT 683.74
Total UNITED MAILING SERVICES INC: 1,495.94 CITY OF WAUPACA COUNCIL PAYMENT REPORT Page: 3 Report dates: 11/1/2016-11/30/2016 Oct 27, 2016 08:46AM
Invoice Date Invoice Number Description GL Account and Title Invoice Amount
VONBRIESEN & ROPER, S.C. 10/11/2016 222046 LEGAL SERVICE-SPECIAL ASSESSMENTS 100-51611-210-000 CITY ATTORNEY: P 330.00 10/11/2016 222046 LEGAL REVIEW TIF #8 DSBS 408-51478-210-000 TIF 8: PROF SERVI 741.00 10/11/2016 222046 LEGAL REVIEW - TIF #3 CAROUSEL GYM 403-23160-101-000 PRE-DEV AGREE 687.00 10/11/2016 222046 TIF #3 ALLIANCE-LEGAL REVIEW 403-23160-102-000 PRE-DEV AGREE 4,941.00 10/11/2016 222046 TIF #3 LITTLE WOLF-LEGAL REVIEW 404-23160-101-000 PRE-DEV AGREE 270.00
Total VONBRIESEN & ROPER, S.C.: 6,969.00
WAUPACA ROTARY CLUB 10/03/2016 798 QUARTERLY DUES - VELEKER 100-51211-217-000 ADMIN: MEMBERS 130.00
Total WAUPACA ROTARY CLUB: 130.00
WI DEPT OF JUSTICE - TIME 10/19/2016 T22066 TIME SYSTEM ACCESS SUPPORT 100-52111-211-000 POLICE ADMI: CON 307.50
Total WI DEPT OF JUSTICE - TIME: 307.50
WI DNR 10/07/2016 370-00000034 ENVIRONMENTAL REVIEW-SDWLP 610-92000-299-000 ADM & GEN: MISC 75.00
Total WI DNR: 75.00
WIS DEPT OF REVENUE 10/25/2016 7331 CASE NO 13-CV-38 SCHMAL 100-21371-000-000 GARNISHMENTS 822.50
Total WIS DEPT OF REVENUE: 822.50
Grand Totals: 73,385.09
Dated: ______
Mayor: ______
Finance Director/ City Treasurer: ______CITY OF WAUPACA POLICE AND FIRE COMMISSION
REGULAR MEETING TUESDAY, OCTOBER 11, 2016 WAUPACA POLICE DEPARTMENT CONFERENCE ROOM 4:30 P.M.
Present: Commissioners Bryon Gyldenvand, Chairperson, Jim Schulz, Romie Jungers, Don Fisher and Ald. Steve Hackett
Absent: none
Also Present: Interim Police Chief Brian Hoelzel and Angela Landsverk, Waupaca County Post.
1. CALL TO ORDER
2. APPROVE AGENDA
MOVED by Comm. Fisher, SECONDED by Comm. Jungers to APPROVE the agenda as presented. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.
3. MINUTES FROM THE SEPTEMBER 13, 2016 MEETING
MOVED by Comm. Schulz, SECONDED by Comm. Ald. Hackett to APPROVE the September 13, 2016 minutes. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.
4. REVIEW OF SEPTEMBER 2016 EXPENSE REPORT
Interim Chief Hoelzel said the department was being billed for the wrong meter size. The higher charges are correct and the budget for 2017 has been adjusted accordingly.
MOVED by Comm. Schulz, SECONDED by Comm. Jungers to APPROVE the September 2016 Expense Report as printed. 5 ayes, 0 voted nays, 0 absent. MOTION CARRIED on a voice vote.
5. MOTION TO CONVENE INTO CLOSED SESSION IN ACCORDANCE WITH WISCONSIN STATE STATUTE 19.85(1)(c) FOR THE PURPOSE OF INTERVIEWING CHIEF’S POSITION
MOVED by Comm. Fisher, SECONDED by Comm. Jungers to CONVENE into Closed Session in accordance with Wisconsin State Statute 19.85 (1)(c) for the purpose of interviewing Chief’s position. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.
The time into closed session is 4:34 p.m.
6. MOTION TO RECONVENE INTO OPEN SESSION FOR POSSIBLE ACTION
MOVED by Comm. Fisher, SECONDED by Comm. Jungers to RECONVENE into Open Session. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.
The time into open session is 4:49 p.m. Police and Fire Commission Meeting October 11, 2016
a. ADDENDUM #1
MOVED by Comm. Schulz, SECONDED by Comm. Jungers to OFFER Det. Sgt. Brian Hoelzel the permanent position of Chief of Police pending a contract agreement with the City of Waupaca. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.
7. DISCUSSION OF DEPARMENT’S PERSONNEL NEEDS No action.
Chief Hoelzel said we will need to look at the Detective Sergeant’s position. He said there are many qualified applicants within the department. They are required to have three years of police related work or experience. He will come up with the qualifications and the current job template will need to have the drug officer responsibilities removed.
Chief Hoelzel asked for a special meeting to look at the qualifications and requirements through the Police and Fire Commission so the job can be posted.
Special meeting is scheduled for Tuesday, October 18, 2016 at 4:30 p.m. at the Police Department.
8. DISCUSSION ON 2017 BUDGET No action.
Chief Hoelzel said the budget meeting with Council is scheduled for Tuesday, October 18, 2016 because additional information from the state was needed in order to complete the budget.
Chief Hoelzel said the budget is going to be the same with very little increases. He said there are contracts that will need to be increased next year. The department is being mandated to switch from the UCR (Uniform Crime Reporting) system by 2020 to WIBRS system. The sheriff’s department is going to start that process with Spillman due to an incentive to start early and save 20% on the software costs. This change will cost approximately $4,120 to $4,125.
There was general discussion regarding employee wages.
Chief Hoelzel said they were able to allocate a total of $8,000 for training within the budget.
There was general discussion regarding wages for a new drug officer.
9. SAM VANDINTER – REMOVE PROBATIONARY STATUS Chief Hoelzel said Officer Sam VanDinter is the Police Liaison Officer for the school and has done an excellent job. He has been on probation for 18 months.
Chief Hoelzel recommends Officer VanDinter be removed from probation status to full time status.
2 Police and Fire Commission Meeting October 11, 2016
MOVED by Comm. Schulz, SECONDED by Comm. Ald. Hackett to APPROVE ending the probation period to regular status. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.
10. PERFORMANCE REPORT – OFFICER BRET RODENZ No action.
Chief Hoelzel briefly reviewed Officer Bret Rodenz’s actions and investigation regarding stolen vehicles that led to other crimes being resolved. He said he did a really good job with his investigation.
11. TACTICAL VEST UPDATE No action.
Chief Hoelzel gave a brief overview of the vests and equipment used within the vest and other related equipment that will be included in the squad cars.
12. 2016 POLICE & FIRE COMMISSION WORKSHOP Chief Hoelzel and Comm. Schulz will attend the Police & Fire Commission workshop in Wisconsin Dells on November 4, 2016.
No action.
13. CHIEF’S MONTHLY REPORT FOR SEPTEMBER 2016 Chief Hoelzel said property recovery was good this month. He pointed out that all stolen vehicles were recovered and explained the difference in value being reported due to the condition of the vehicle when it was recovered.
MOVED by Comm. Fisher, SECONDED by Comm. Jungers to APPROVE the September 2016 Chief’s Report as presented. 5 ayes, 0 voted nays, 0 absent. MOTION CARRIED on a voice vote.
14. ADJOURNMENT
MOVED by Comm. Fisher, SECONDED by Comm. Jungers to ADJOURN the Regular October 11, 2016 Police and Fire Commission Meeting. 5 ayes, 0 nays, 0 absent. MOTION CARRIED on a voice vote.
Meeting adjourned at 5:08 p.m.
Commissioner Bryon Gyldenvand, Chairperson Police and Fire Commission tj 3 CITY OF WAUPACA POLICE AND FIRE COMMISSION
SPECIAL MEETING TUESDAY, OCTOBER 18, 2016 WAUPACA POLICE DEPARTMENT CONFERENCE ROOM 4:30 P.M.
Present: Commissioners Bryon Gyldenvand, Chairperson, Jim Schulz, Don Fisher and Ald. Steve Hackett
Absent: Romie Jungers, (excused)
Also Present: Chief Brian Hoelzel
1. CALL TO ORDER
2. APPROVE AGENDA
MOVED by Comm. Schulz, SECONDED by Ald. Hackett to APPROVE the agenda as presented. 4 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote.
3. DETECTIVE SERGEANT SELECTION PROCESS
Chief Hoelzel said the Detective Sergeant position is now open and he would like to fill the position as soon as possible. The minimum qualifications for the position is an Associate’s Degree in Criminal Justice for 60 college credits, Wisconsin Law Enforcement Certification, a Bachelors Degree is preferred, a valid driver’s license and the ability to possess a firearm. With the policy, a minimum of four years of police work or related experience including training in the detective position and some supervisory experience or any equivalent combination of training experience. He said many of the officers have gone to extra training whether it be evidence tech school, REED interrogation and first line supervisory skills. He feels they may have 5-7 people that could apply for the position with proper qualifications.
He would like officers to submit their applications by October 27, 2016 at 4:00 p.m. with a resume, a letter of interest for the position and why they should be selected. The second part of the process will be an interview by an outside panel and then an interview with Chief Hoelzel by the first week in November. He plans to bring a name to the Police and Fire Commission by the November 8 meeting.
Comm. Schulz asked who the outside panel would be.
Chief Hoelzel briefly explained the outside panel would be a peer evaluation.
There was general discussion regarding the impact of promoting within the department.
MOVED by Comm. Schulz, SECONDED by Comm. Fisher to AUTHORIZE Chief Hoelzel to pursue Detective Sergeant Position as per plan. 4 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote. Special Police and Fire Commission Meeting October 18, 2016
4. ADJOURNMENT
MOVED by Ald. Hackett, SECONDED by Comm. Fisher to ADJOURN the October 18, 2016 Police and Fire Commission Meeting. 4 ayes, 0 nays, 1 absent. MOTION CARRIED on a voice vote.
Meeting adjourned at 4:38 p.m.
Commissioner Bryon Gyldenvand, Chairperson Police and Fire Commission tj
2 CITY OF WAUPACA WAUPACA AREA PUBLIC LIBRARY BOARD
REGULAR MEETING TUESDAY, OCTOBER 11, 2016 LIBRARY CONFERENCE ROOM 5:00 P.M.
1. ROLL CALL
Present: Library Board Members Holly Olsen, President, Ald. Lori Chesnut, (arrived at 5:02 p.m.), John Ryan, Mary Trice, Julie Eiden, Joe McClone (left at 6:00 p.m.) and Joe McCausland, Youth Representative
Absent: Glenda Rhodes and Mary Zimmerman, (both excused)
Also Present: Peg Burington, Library Director and Dominic Frandrup, Assistant Library Director
2. APPROVAL OF AGENDA
Ms. Olsen asked for a motion to approve the agenda with the addition in No. 10, New Business to look at a meeting date change.
MOVED by Ms. Eiden, SECONDED by Mr. Ryan to APPROVE the Agenda as amended with addition of meeting date change in No. 10, New Business. 6 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote.
OPEN MEETING LAW STATEMENT
Holly Olsen stated that this meeting and all other meetings of the Waupaca Area Public Library Board are open to the public. Proper notice has been posted and given to the press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place and agenda of this meeting.
3. APPROVAL OF MINUTES FROM MEETING HELD TUESDAY, SEPTEMBER 13, 2016
MOVED by Ms. Eiden, SECONDED by Ms. Trice to APPROVE the September 2016 minutes as printed. 6 ayes, 0 nays, 3 absent. MOTION CARRIED on a voice vote.
Ald. Lori Chesnut arrived at 5:02 p.m.
4. MONTHLY BILLS FOR SEPTEMBER 2016
The monthly bills report was distributed. Library Board Meeting October 11, 2016
a. Approve September 2016 bills (to be distributed) included online Personnel $46,088.40, Total $58,677.45)
There was general discussion regarding personnel costs.
MOVED by Ms. Eiden, SECONDED by Ms. Trice to APPROVE the September 2016 bills. ON THE CALL OF THE ROLL Mr. McClone, Mr. Ryan, Ms. Trice, Ms. Eiden, Mr. McCausland, Ald. Chesnut, and Ms. Olsen voted aye, 0 nays and 2 absent. MOTION CARRIED ON A ROLL CALL VOTE.
5. LIBRARY EXHIBIT ROOM A. Chart of Visits B. Exhibit Room Coordinator’s Report
Ms. Behrendt said there were 716 visitors for the exhibit “Healthy You” in September. Attendance for the exhibit was just over 2,000.
She said the “World of Jan Brett” opened last Monday night and invited everyone to visit the exhibit. The Winchester Academy advertised the reception for the exhibit and approximately 40 people attended the reception. She said the exhibit includes more than 60 of her original illustrations from 11 of her books.
Ms. Behrendt said they had partnered with the Waupaca School District and Foundations for Living on a Mitten Tree in the exhibit. New or gently used mittens for both adults (to Foundations for Living) and children (to the school), that can then be placed on the tree during the run of the exhibit. This goes along with one of her most famous books, “The Mitten.”
There are two remaining programs for the run of “The World of Jan Brett.” On Saturday, November 12th, we will host a Smitten MakerSpace with the adult department where patrons can make mittens out of old sweaters. The event will take place from 10:00 a.m. to 1:00 p.m. in the lower-level meeting rooms.
Jan Brett will visit Waupaca on Sunday, December 4th at 5:00 p.m. at the Waupaca Middle School auditorium. She will then sign books for two hours after her program. Ms. Behrendt said school groups are touring the exhibit. Groups are split into story time while the other group tours the exhibit with a scavenger hunt.
Ms. Behrendt said as of January, she will no longer be working as the Exhibit Room Coordinator. She thanked the Board for all of their support and is happy to help the next coordinator with the transition.
Ms. Olsen thanked Ms. Behrendt for the amazing job she has done for the library.
Library Board Meeting October 11, 2016
2016 Schedule October 3-December 24: The World of Jan Brett (traveling exhibit)
2017 Schedule January 9-February 18 –Pieceful Hands Quilt Guild February 27-April 8—Youth Art Month April 17-May 27 – The Peeps Show August 14-September 23—Great Lakes, Small Streams (travelling exhibit from the Wisconsin Historical Society with Waupaca Historical Society photographs included) October 2-November 11—Waupaca Senior Center art show with Marie App November 20–December 30—Photography entry exhibit
The report is included in the packet.
There was general discussion regarding a job description for the Exhibit Room Coordinator, a hiring committee and job posting.
6. LIBRARY STATISTICS FOR SEPTEMBER 2016 A. Fine Income, Copy Income and Meeting Room Income Reports Fine Income: $932.04 in fines (also includes e-commerce) Copy Income: $388.61 Meeting Room Income: $106.50 B. Volunteer Hours, Reference Transactions, Library Visits and Internet Use Volunteer Hours: 71.75 hours Reference Transactions: 1,055 reference transactions Library Visits: 10,720 library visits Internet Use: 1,408 (wireless) Internet Use: 1,860 (stations) C. Interloan Chart
There was general discussion regarding whether or not being the last van stop has made a difference in the items loaned and borrowed ratios.
D. Circulation Chart with Municipality Statistics
Total Circulation is at 19,705.
Ms. Burington said she is not sure why the circulation numbers are down from last year and plans to investigate the issue. Library Board Meeting October 11, 2016
There was general discussion regarding the cost per circulation formula.
7. DEPARTMENT REPORTS SEPTEMBER 2016 A. Director’s Report: a. Action item: Decision on exempt employees and the new rules for exemption Ms. Burington’s report is included in the packet.
Action item: Decision on exempt or non-exempt status for Youth Services Librarian.
Ms. Burington briefly reviewed the decisions the board will need to make regarding the “New Rules for Exemption” that will go into effect on December 1, 2016 for the Youth Services Librarian and the Teen Librarian. She said the "Rules for Exemption" are very explicit regarding how much money the person has to earn in order to be exempt.
• Youth Services Librarian = Increase of $1.13 per hour
Other rules include,
• Is this a person that supervises a department? • Does this person supervise one or more full-time staff members?
Ms. Burington said the difference between keeping the Youth Services Librarian exempt or non-exempt is approximately $160.00 per year based on an expected 2% wage increase and expected overtime. Ms. Burington recommends keeping this position at an exempt status.
MOVED by Ms. Eiden, SECONDED by Mr. McClone to KEEP the Youth Services Librarian at an exempt status. ON THE CALL OF THE ROLL Mr. McClone, Mr. Ryan, Ms. Trice, Ms. Eiden, Mr. McCausland, Ald. Chesnut, and Ms. Olsen voted aye, 0 nays and 2 absent. MOTION CARRIED ON A ROLL CALL VOTE.
Ms. Burington said the exemption rules go into effect December 1, 2016 with a $1.13 per hour raise for the Youth Services Librarian.
Action item: Decision on exempt or non-exempt status for Teen Librarian.
Ms. Burington said as far as the exemption rules apply to the status for Teen Librarian she is the head of a teen department which is under the Youth Services umbrella, she does supervise teen employees. None of the teen employees are full-time and her current hourly wage would need to be increased by $4.79 per hour.
Ms. Burington recommends the Teen Librarian status be non-exempt. The Teen Librarian will be paid overtime for working any overtime hours or could take comp time and will receive any raise approved by the Library Board at the beginning of the year. Library Board Meeting October 11, 2016
MOVED by Ms. Eiden, SECONDED by Mr. Ryan to CHANGE the Teen Librarian to non-exempt status. ON THE CALL OF THE ROLL Mr. McClone, Mr. Ryan, Ms. Trice, Ms. Eiden, Mr. McCausland, Ald. Chesnut, and Ms. Olsen voted aye, 0 nays and 2 absent. MOTION CARRIED ON A ROLL CALL VOTE.
b. Action item: Decision on wage adjustment for ILL Librarian with added duties as adult program coordinator
Ms. Burington said she has asked Ms. Patsy Servey, ILL Librarian to take on the duties of the Adult Program Coordinator. Other full time staff schedules have been rearranged so Ms. Servey will not have an increase in hours. There is an increase in responsibility.
Ms. Burington recommends that Ms. Servey receive a $1.00 per hour raise to start in January 2017 and a job description change for the ILL Librarian. Ms. Servey will remain at a level 7.
There was general discussion regarding the adult committee.
Ms. Burington said the committee was disbanded.
MOVED by Ms. Eiden, SECONDED by Mr. Ryan to INCREASE the ILL Librarian wage and responsibility job description to reflect hew new position and job responsibilities as of January 1, 2017. ON THE CALL OF THE ROLL Mr. McClone, Mr. Ryan, Ms. Trice, Ms. Eiden, Mr. McCausland, Ald. Chesnut, and Ms. Olsen voted aye, 0 nays and 2 absent. MOTION CARRIED ON A ROLL CALL VOTE.
c. Action item: Decision on patron qualifications for sending to collection agency
Ms. Burington said OWLS asked them to have some kind of qualification for an account to move into collection.
There was general discussion regarding the qualifications to send an account into collection. The Collection agency will take on any accounts that have at least one billed item and owe more than $50 (overdue fees included).
Ms. Burington recommends that an account be sent into collection for billed items of $50 or more.
There will be a $10 fee for collection.
MOVED by Ms. Eiden, SECONDED by Ms. Trice to APPROVE billed materials of $50 or more to be sent to collections. ON THE CALL OF THE ROLL Mr. Ryan, Ms. Trice, Ms. Eiden, Mr. Library Board Meeting October 11, 2016
McCausland, Ald. Chesnut, and Ms. Olsen voted aye, Mr. McClone voted nays and 2 absent. MOTION CARRIED ON A ROLL CALL VOTE.
B. Assistant Director’s Report: Mr. Frandrup’s report is included in the packet.
Mr. Frandrup said the Windows 10 Anniversary update caused some disruption for staff for a couple days but everything is fine now. He said the new service desk is done and ready to go with the exception of floor covering on the left side. The desk will be staffed as soon as the floor covering is installed.
The City is moving to a key fob security system. There was general discussion regarding how the system works.
C. Children’s Department Report: Ms. Abrahamson’s report is included in the packet.
Ms. Burington briefly reviewed the pilot program and encouraged board members to register at www.waupacalibrary.readsquared.com .
8. COMMITTEE REPORTS A. Library Finance Committee a. No meeting
Ms. Burington set a meeting for a Special Board meeting on October 25, 2016 at 4:30 p.m. for budget approval.
B. Library Planning Committee a. No meeting C. Library Policy Committee a. No meeting D. Library Personnel Committee a. No meeting 9. OLD BUSINESS A. Library Budget 2017 (documents to be distributed)
Ms. Burington reviewed the 2017 Library Budget which was distributed and is available online. She reviewed revenue changes, increases in expenses, possible new revenue, possible adjustments for the board and possible service level cuts for discussion and decision by the Library Board members. Library Board Meeting October 11, 2016
Ms. Burington created a spreadsheet to enable the board to work with the budget numbers to set goals and line items during the meeting.
Library Board Meeting October 11, 2016
Library Board Meeting October 11, 2016
Library Board Meeting October 11, 2016
Mr. McClone left the meeting at 6:00 p.m.
Ms. Burington noted that the final number is $791,537 for the total budget which includes the increased necessary costs and budget cuts. She briefly reviewed the direction from Mayor Smith and City Council regarding budgets.
There was general discussion regarding the raises and the need for a Special Board meeting to have a final review of the 2017 Library Budget.
MOVED by Ms. Olsen, SECONDED by Ald. Chesnut to APPROVE of the new Library Budget for 2017 of $791,537 including the 2% raise and line item adjustments. ON THE CALL OF THE ROLL Mr. Ryan, Ms. Trice, Ms. Eiden, Mr. McCausland, Ald. Chesnut, and Ms. Olsen voted aye, 0 nays and 3 absent. MOTION CARRIED ON A ROLL CALL VOTE.
10. NEW BUSINESS A. Incident Report
Ms. Burington said a claim has been submitted for the damaged book drop. There is a deductible of $500 that will be paid for out of maintenance of equipment if needed. She asked Mr. Justin Berrens to consider moving the book drop into the island instead of at the end of the driveway. She mentioned some possible changes to other book drops for the library.
Consider lowering the book drop that is located on the building which is not handicap accessible. Add an indoor book drop to replace the return cart. B. 2017 Calendar
Ms. Burington briefly reviewed the 2017 Library calendar which is included in the packet.
Library Board Meeting October 11, 2016
MOVED by Ms. Trice, SECONDED by Ms. Eiden to APPROVE the calendar as presented for 2017, November 25, 2017 may be closed based on the Saturday after Thanksgiving in 2016. 6 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE.
New item: New Library Board Meeting Date
There was general discussion regarding setting a new Library Board meeting date because of conflicts with the school board meeting for Ms. Eiden and preparation of bills for the board packet.
Ms. Eiden suggested the board meeting be moved to the third Wednesday or third Thursday of the month at 4:30 p.m.
There was general discussion to see if that would work for other board members and how soon the meeting change would take place.
MOVED by Ms. Eiden, SECONDED by Ms. Trice to APPROVE changing the Library Board meeting to the third Wednesday of the month at 4:30 p.m. The next meeting will be November 16 at 4:30 p.m. 6 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE.
11. ANNOUNCEMENTS & CORRESPONDENCE A. OWLS August Board Minutes B. Thank you to Children’s Department
Informational.
C. Next meeting is Wednesday, November 16, 2016 at 4:30 p.m.
12. ADJOURNMENT
MOVED by Mr. Ryan, SECONDED by Ms. Trice to ADJOURN the Regular October 11, 2016 Library Board Meeting. 6 ayes, 0 nays, 3 absent. MOTION CARRIED ON A VOICE VOTE.
Meeting adjourned at 6:45 p.m.
Holly Olsen, President Waupaca Area Public Library Board
tj Wauapca Library Board october 11, 2016
Exhibit Room Report Submitted by Tracy Behrendt, Exhibit Room Coordinator
“Healthy You,” August 8-September 17
• The “Healthy You” exhibit was up for a total of five weeks instead of six due to the carpet installation. Total attendance for the run of the exhibit was 2,055. Attendance for September was 716.
The World of Jan Brett, October 3-December 24
• “The World of Jan Brett” is now open. It includes more than 60 of her original, hand-drawn illustrations for 11 of her best-selling children’s books. We also added our own touch with an exhibit case about Jan Brett’s “Tools of the Trade” to give people interested in the artwork and illustrating a look into how she does it all. • We hosted a reception on Monday, October 3rd. Visitors came before Winchester Academy and several families came to do the activities and listen to Sue Abrahamson’s Jan Brett Storytime. In total, we had about 40 people attend the reception. • We partnered with the Waupaca School District and Foundations for Living on a Mitten Tree in the exhibit. We plan to collect new or gently used mittens for both adults and children that can then be placed on the tree during the run of the exhibit. This goes along with one of her most famous books, “The Mitten.” • We have two remaining programs for the run of “The World of Jan Brett.” On Saturday, November 12th, we will host a Smitten MakerSpace with the adult department. Patrons can make mittens out of old sweaters from 10 a.m. to 12 p.m. in the lower-level meeting rooms. • Jan Brett will visit Waupaca on Sunday, December 4th. Her program will be at 5 p.m. at the Waupaca Middle School auditorium. She will then sign books for two hours after her program.
Notes
• After four years of serving as the exhibit room coordinator, I have chosen to step down to focus more on family and my other job at the Waupaca Historical Society. I plan to continue in the position through the end of the year and through the shipment of “The World of Jan Brett.” I hope this will help make the transition to a new exhibit room coordinator a little easier.
2016 Schedule
October 3-December 24: The World of Jan Brett (traveling exhibit)
2017 Schedule
January 9-February 18: Pieceful Hands Quilt Guild February 27-April 8: Youth Art Month April 17-May 27: The Peeps Show August 14-September 23: Great Lakes, Small Streams (traveling exhibit from the Wisconsin Historical Society with Waupaca Historical Society photographs included) October 2-November 11—Waupaca Senior Center art show with Marie App November 20–December 30—Photography entry exhibit
19 Wauapca Library Board october 11, 2016 September 2016 EXHIBIT ROOM VISITS 9/1/2016 Thursday 73 9/2/2016 Friday 72 NOTE: Count is taken each morning as door is unlocked. The number on the 9/3/2016 Saturday 23 counter is divided by 2. Two counts are subtracted for employee going in once 9/4/2016 Sunday 0 in the morning to unlock/count and once in the afternoon to lock up. 9/5/2016 Monday 0 9/6/2016 Tuesday 60 9/7/2016 Wednesday 73 "Healthy You" exhibit = 716 9/8/2016 Thursday 47 Total for "Healthy You" exhibit = 2,055 9/9/2016 Friday 48 9/10/2016 Saturday 48 9/11/2016 Sunday 0 9/12/2016 Monday 32 September 2016 9/13/2016 Tuesday 63 Exhibit Room Visits 9/14/2016 Wednesday 51 9/15/2016 Thursday 12 80 9/16/2016 Friday 62 60 9/17/2016 Saturday 52 9/18/2016 Sunday 0 40 9/19/2016 Monday 0 9/20/2016 Tuesday 0 20 9/21/2016 Wednesday 0 9/22/2016 Thursday 0 0 Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday Wednesday Thursday 9/23/2016 Friday 0 9/24/2016 Saturday 0 9/25/2016 Sunday 0 9/26/2016 Monday 0 9/27/2016 Tuesday 0 9/28/2016 Wednesday 0 9/29/2016 Thursday 0 9/30/2016 Friday 0
TOTAL 716
20 Wauapca Library Board october 11, 2016
2016 Fine Income Jan Feb Mar April May June Jul August September Oct Nov Dec Week 1 $0.00 $194.60 $140.15 $54.85 $155.70 $150.94 $56.25 $307.15 $58.93
Week 2 $180.41 $272.10 $165.25 $211.18 $262.60 $356.89 $170.81 $213.42 $152.80
Week 3 $206.41 $279.85 $249.53 $148.35 $173.17 $345.00 $266.20 $271.32 $239.00
Week 4 $301.82 $196.65 $225.18 $200.20 $290.15 $267.64 $231.60 $305.28 $185.55
Week 5 $339.10 $40.70 $140.35 $260.38 $50.35 $263.45 $256.65 $77.70 $205.29 eCommerc $102.77 $43.09 $73.23 $75.28 $132.44 $45.49 $71.06 $36.05 $90.47 Totals $1,130.51 $1,026.99 $993.69 $950.24 $1,064.41 $1,429.41 $1,052.57 $1,210.92 $932.04
Amount FFF Waived $1116.39 566 LBS Items FOOD Donated DONATED 2016 Runnin $1,130.51 $2,157.50 $3,151.19 $4,101.43 $5,165.84 $6,595.25 $7,647.82 $8,858.74 $9,247.42
2015 Runnin $1,189.21 $2,216.20 $3,523.46 $4,452.44 $5,516.85 $6,232.15 $7,074.54 $8,054.08 $8,892.56 $9,766.68 $9,766.68 $11,423.98
2014 Running $1,088.28 $2,300.14 $3,530.22 $4,683.21 $5,682.96 $6,701.49 $7,791.37 $8,991.32 $10,137.67 $11,197.97 $12,072.85 $ 13,180.65 2016 Copy Income Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total 3 44.13$ 344.13$ $421.99 $369.29 $412.09 $334.64 $428.24 $386.91 $388.61 $383.64 3,469.54$ 2015 Copy Income 4 07.54$ 407.54$ $421.36 $422.61 $462.24 $358.17 $506.48 $400.05 $520.63 $334.03 $378.01 $426.20 $294.45 4,931.77$ 2016 Meeting Room Income Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD Total $22.50 $140.50 $72.50 $60.00 $97.50 $268.50 $115.00 $150.00 $106.50 $1,033.00 2015 Meeting Room Income $79.50 $49.00 $145.00 $57.00 $139.50 $18.50 $47.50 $51.00 $68.55 $47.50 $55.00 $39.00 $797.05
21 2016 Volunteer Hours Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 2016 135 122 146 163.6 119 333.5 308.75 80 71.75 1,478 2015 151 175 167 175 113 322 279 82 129 167 161 237 2,158 2014 101.00 101.75 114.25 155.00 89.25 206.50 283.75 112.00 73.25 99.25 112.72 198.75 1,647 2013 141.6 144 138.25 132 111.25 310.75 325.75 112.25 83.00 124.75 100.25 208.00 1,932 2012 189 164 178 176 143 385 343 120 177 132 117 205 2,329 2016 Reference Transactions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 2016 900 1,063 1,091 1,129 975 1,219 1,389 1,067 1,055 9,888 2015 1,386 1,350 1,303 1,289 1,268 1,291 1,351 1,418 1,062 1,117 891 834 14,560 2014 1,589 1,602 1,761 1,519 1,338 1,520 1,627 1,446 1,439 1,508 1,231 1,320 17,900 2013 1,450 1,941 1,981 2,074 1,670 2,143 2,337 1,939 1,459 1,625 1,359 1,341 21,319 2012 1,618 1,590 1,724 1,454 1,326 1,663 2,272 1,776 1,439 1,439 1,323 1,102 18,726 2016 Library Visits Visits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 2016 10,128 10,598 11,183 11,312 10,002 13,883 14,348 13,200 10,720 105,374 2015 11,325 11,267 12,516 12,208 10,849 15,271 15,161 14,275 11,056 12,535 10,337 9,480 146,280 2014 10,562 11,094 12,721 12,839 13,781 14,657 16,388 14,060 12,442 13,909 9,844 10,584 152,881 2013 12,676 12,222 12,157 13,807 12,366 15,012 17,065 15,155 12,258 14,053 11,460 9,775 158,006 2012 13,726 12,982 13,080 11,491 12,635 15,549 17,433 16,734 13,755 15,239 11,979 10,755 165,358 2016 Internet Use Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD 2016 Wireless 1,043 1,073 1,218 1,193 1,232 1,621 1,870 1,758 1,408 12,416 2016 Stations 1,828 1,871 1,895 1,942 1,798 2,421 2,468 2,548 1,860 18,631 2015 Wireless 1,209 1,069 1,166 1,169 1,214 1,552 1,760 1,682 1,366 1,271 1,127 1,102 15,687 2015 Stations 1,885 1,816 2,185 2,334 2,025 2,987 3,060 2,834 2,409 2,290 Not Available 1,758 25,583 Wauapca Library Board october 11, 2016 Sep 2016 Interlibrary Lender/Borrower Statistics Consolidated by Library YTD
Library Items Loaned Items Borrowed Net Ratio Items Loaned Items Borrowed Net Ratio Algoma 1,216 2,216 (1,000) 0.55 10,926 17,636 (6,710) 0.62 Appleton 12,586 11,259 1,327 1.12 119,931 103,264 16,667 1.16 Black Creek 2,020 1,247 773 1.62 16,412 12,263 4,149 1.34 Clintonville 2,871 1,733 1,138 1.66 26,273 17,605 8,668 1.49 Door County 5,845 6,068 (223) 0.96 53,569 54,131 (562) 0.99 Florence 463 503 (40) 0.92 4,964 5,222 (258) 0.95 Fremont 1,256 747 509 1.68 10,977 6,842 4,135 1.60 Gillett 595 1,078 (483) 0.55 5,727 8,887 (3,160) 0.64 Hortonville 994 1,801 (807) 0.55 9,798 18,342 (8,544) 0.53 Iola 1,198 1,236 (38) 0.97 10,976 9,816 1,160 1.12 Kaukauna 2,269 3,671 (1,402) 0.62 20,493 30,092 (9,599) 0.68 Kewaunee 1,583 1,200 383 1.32 14,576 11,655 2,921 1.25 Kimberly-Little Chute 4,323 4,705 (382) 0.92 39,445 46,542 (7,097) 0.85 Lakewood 1,128 930 198 1.21 10,681 9,469 1,212 1.13 Lena 571 554 17 1.03 5,425 5,544 (119) 0.98 Manawa 1,121 904 217 1.24 9,602 9,386 216 1.02 Marinette County 4,627 5,747 (1,120) 0.81 40,726 56,269 (15,543) 0.72 Marion 1,142 710 432 1.61 10,662 5,869 4,793 1.82 New London 2,007 2,928 (921) 0.69 19,080 25,599 (6,519) 0.75 NFLS 0 31 (31) 0.00 3 194 (191) 0.02 Oconto 870 1,499 (629) 0.58 8,501 11,290 (2,789) 0.75 Oconto Falls 1,628 1,179 449 1.38 15,927 11,520 4,407 1.38 Oneida Tribal 1,005 277 728 3.63 8,963 2,961 6,002 3.03 OWLS 0 14 (14) 0.00 15 56 (41) 0.27 Scandinavia 555 349 206 1.59 4,848 3,676 1,172 1.32 Seymour 1,877 1,520 357 1.23 16,628 15,248 1,380 1.09 Shawano County 3,064 4,217 (1,153) 0.73 30,688 39,520 (8,832) 0.78 Shiocton 670 418 252 1.60 5,678 3,557 2,121 1.60 Suring 530 558 (28) 0.95 4,603 5,579 (976) 0.83 Waupaca 3,917 4,368 (451) 0.90 36,397 39,763 (3,366) 0.92 Weyauwega 2,375 639 1,736 3.72 21,421 6,118 15,303 3.50
TOTAL 64,306 64,306 0 1.00 593,915 593,915 0 1.00
System Items Loaned Items Borrowed Net Ratio Items Loaned Items Borrowed Net Ratio NFLS - Intrasystem 12,856 12,856 0 1.00 119,410 119,410 0 1.00 NFLS - Intersystem 10,269 12,682 (2413) 0.81 95,869 115,402 (19533) 0.83 NFLS - Total 23,125 25,538 (2413) 0.91 215,279 234,812 (19533) 0.92
OWLS - Intrasystem 28,499 28,499 0 1.00 263,234 263,234 0 1.00 OWLS - Intersystem 12,682 10,269 2413 1.23 115,402 95,869 19533 1.20 OWLS - Total 41,181 38,768 2413 1.06 378,636 359,103 19533 1.05
Net = Number of items loaned less number of items borrowed Ratio = Number of items loaned for every item borrowed
23 Wauapca Library Board october 11, 2016
Waupaca 2016 Circuation by I-Type Item Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Y-T-D Total
Adult Audiobook CD 515 453 551 578 509 580 541 571 591 4,889 Adult DVD 5,555 5,258 5,035 4,676 4,456 4,976 5,063 4,972 4,360 44,351 Adult Easy Reader 4 4 1 1 0 0 1 0 0 11 Adult Equipment 1 0 0 3 3 0 4 0 3 14 Adult Fiction 2,548 2,252 2,581 2,377 2,431 2,575 2,617 2,731 2,537 22,649 Adult Graphic Novel 43 95 100 41 75 67 85 78 33 617 Adult Interlibrary Loa 29 50 43 51 80 32 19 33 26 363 Adult Large Print 818 913 895 862 753 886 797 893 887 7,704 Adult Magazine 256 264 278 310 349 281 371 357 288 2,754 Adult Music 596 587 713 530 372 390 394 367 413 4,362 Adult NonFiction 1,456 1,366 1,344 1,443 1,318 1,308 1,282 1,275 1,173 11,965 Adult Playaway 13 29 21 18 6 13 16 26 26 168 Adult Reference/Und 0 0 0 0 0 0 0 0 0 0 Adult Software 0 0 0 0 0 0 0 1 1 2 Adult VHS 1 1 2 2 0 1 5 2 4 18 Adult Total 11,835 11,272 11,564 10,892 10,352 11,109 11,195 11,306 10,342 99,867
Teen Audiobook CD 19 33 31 27 33 33 36 27 34 273 Teen DVD 432 446 377 394 431 480 464 429 352 3,805 Teen Fiction 203 214 283 238 274 528 396 384 194 2,714 Teen Graphic Novel 50 30 55 87 48 177 127 72 29 675 Teen Magazine 6 1 0 6 11 7 1 5 0 37 Teen Music 1 0 0 0 0 0 1 1 1 4 Teen NonFiction 27 19 21 25 30 34 38 30 27 251 Teen Playaway 1 0 1 0 3 4 5 1 4 19 Teen Software 0 0 0 0 0 0 0 0 0 0 Teen VHS 0 0 0 1 0 0 0 0 0 1 Teen Video games 109 105 131 119 113 139 110 92 96 1,014 Teen Total 848 848 899 897 943 1,402 1,178 1,041 737 8,793
Child Audiobook 140 146 121 124 96 266 193 146 95 1,327 Child DVD 1,579 1,661 1,590 1,595 1,431 1,794 1,864 1,651 1,213 14,378 Child Easy Reader 1,747 2,063 2,237 2,149 1,780 3,196 2,535 2,331 1,949 19,987 Child Fiction 850 791 863 710 940 1,539 1,256 1,091 689 8,729 Child Game/Toy/Kit 2 8 2 3 0 6 1 3 4 29 Child Graphic Novel 108 121 135 201 120 310 272 202 103 1,572 Child Magazine 13 20 19 18 14 49 23 28 4 188
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Child Music 77 50 62 105 75 96 73 61 81 680 Item Type Jan Feb Mar Apr May Jun Jul Aug Sep 0 Child NonFiction 651 669 718 864 603 946 851 686 718 6,706 Child Playaway 4 4 4 6 11 13 27 9 6 84 Child Professional C 0 0 0 0 0 1 0 1 2 4 Child Reference 1 0 0 0 2 1 0 0 0 4 Child Software 0 0 0 0 0 0 0 0 0 0 Child VHS 0 0 0 3 2 0 0 0 0 5 Child Total 5,172 5,533 5,751 5,778 5,074 8,217 7,095 6,209 4,864 53,693
Downloads - ebooks 821 732 778 722 778 593 572 676 598 6,270 Downloads - Audio 242 183 219 201 232 217 257 255 248 2,054 Downloads - Magazi 60 52 46 43 43 35 44 26 26 375
Total Adult 11,835 11,272 11,564 10,892 10,352 11,109 11,195 11,306 10,342 99,867 Total Teen 848 848 899 897 943 1,402 1,178 1,041 737 8,793 Total Blu Ray 237 194 189 161 192 215 218 186 180 1,772 Total Child 5,172 5,533 5,751 5,778 5,074 8,217 7,095 6,209 4,864 53,693 Total Renewals 3,538 3,780 3,935 3,556 4,038 3,734 4,097 4,117 3,582 34,377 Total Circulation 21,630 21,627 22,338 21,284 20,599 24,677 23,783 22,859 19,705 198,502
2016 WAU 21,630 21,627 22,338 21,284 20,599 24,677 23,783 22,859 19,705 198,502
2016 OWLS 21,509 21,471 22,183 21,159 20,483 24,539 23,684 22,722 19,562 197,312
2015 WAU 23,666 23,044 24,884 22,646 21,520 27,869 26,246 25,248 22,395 23,579 21,263 20,123 282,483
2015 OWLS 23,499 22,794 24,536 22,438 21,381 27,728 26,114 25,109 22,396 23,461 21,139 19,983 280,578
Municipality April Circ % of total May Circ % of total June Circ % of total July Circ % of total Aug Circ % of total Sept Circ %of total Town of Dayton 2,110 10% 2,205 11% 2,912 12% 2,857 12% 2,531 11% 2,123 11% Town of Farmington 3,231 15% 3,093 15% 3,755 15% 3,432 14% 3,418 15% 3,011 15% Town of Lind 1,035 5% 1,004 5% 1,246 5% 1,315 6% 1,355 6% 1,066 5% Town of Waupaca 1,225 6% 1,061 5% 1,189 5% 1,181 5% 1,025 5% 962 5% Town totals 7,601 36% 7,363 36% 9,102 37% 8,785 37% 8,329 37% 7,162 37% City of Waupaca 8,765 41% 8,650 42% 9,829 40% 9,306 39% 8,906 39% 7,611 39% Cities in Waupaca C697 3% 628 3% 770 3% 798 3% 853 4% 678 3% Rural Waupaca Coun 1,187 6% 1,133 6% 1,511 6% 1,353 6% 1,288 6% 1,097 6% Portage County 1,603 8% 1,433 7% 1,710 7% 1,737 7% 1,690 7% 1,650 8% Waushara County 790 4% 792 4% 1,057 4% 1,140 5% 1,108 5% 914 5% Outagamie County 262 1% 247 1% 191 1% 185 1% 175 1% 122 1% Other 254 1% 237 1% 369 2% 380 2% 373 2% 328 2% 21,159 20,483 24,539 23, 684 22, 722 19, 562
25 Wauapca Library Board october 11, 2016
Director’s Report September 2016
Tracy Behrendt has let me know she will be leaving her position as Exhibit Room Coordinator after the Jan Brett Exhibit has been returned. We have a couple moths to hire a replacement. In our last hiring process for this positon we had an interviewing panel that included a library board member, myself and members of the Foundation. I would like a volunteer from the Board to be part of this interview process.
As I shared with you this summer, the “New Rules for Exemption” will go into effect on December 1 of this year. To remain in compliance, the Board will need to decide how to handle the Youth Services Librarian’s and the Teen Librarian’s positions. The 2017 Budget will be directly affected by the Board’s decision. Ms. Abrahamson has worked 46.75 hours of overtime this year. Assuming she will work at least the same amount each month for the rest of the year, she will have worked 61.75 overtime hours in 2016. With a 2% raise that would amount to $1,395 in increased wages. Bringing her position up to comply with the current "Rules for Exemption" is an increase of $1.13 per hour. That is an increased salary of $ 2,696.61 benefits included. Mayor Smith agreed that the Library revenue line item from the City could be increased to support the “Rules for Exemption” but he would only endorse the option that would cost the City the least amount of money. Ms. Abrahamson has worked at the Library for twenty years.
Action item: Decision on exempt or non-exempt status for Youth Services Librarian.
The Teen Librarian position is also classified as exempt. Ms. Heideman has worked 14.5 overtime hours in the seven months she has worked this year. That is just over 2 hours a month of overtime hours. We may assume that she will work about 2 hours each remaining three months of the year. If she were paid for overtime with a 2% increase ($18.40 per hour) that would amount to $377. Her current hourly wage would need to be increased by $4.79 per hour to be in compliance with the "Rules for Exemption." That's an annual increase of $9,347 (with benefits). It would raise this position to the compensation level as the Youth Services Librarian. Ms. Heideman has worked at the Library for three years.
Action item: Decision on exempt or non-exempt status for Teen Librarian.
Patsy Survey, the ILL Librarian is ready to take on the duties of the Adult Program Coordinator. Full time staff have taken on additional desk shifts to allow for at least four hours a week without an increase in part time hours. However, I believe this increased responsibility deserves an increase in compensation. I am proposing a $1.00 increase per hour to begin in January 2017. This would move her hourly wage from $14.35 to $15.35 per hour and affect the budget by about $1,300. In addition, the job description will need to be changed to include the additional duties.
Action item: Decision on wage increase and job description change for Ill Librarian with the pay raise to go into effect on January 1.
This past month I have focused on the 2017 Budget. It has been challenging given the decrease in funding from Waupaca and Waushara Counties. The direction from the Mayor Smith is to plan on a 2% raise for employees that will be covered outside of the current funding level for the City. However, since County funding is $17,130 less than 2016 and we have other expenses that will increase we need to look for other ways to make this budget work. With the help of the management team I have prepared a
26 Wauapca Library Board october 11, 2016
selection of possible strategies. This list includes adjustments to revenue, procedural changes and cuts to materials and services.
As we move towards using a collection agency to recover overdue materials, the Library Board will need to decide what qualifies a library account for this collection status. It was our procedure to turn over accounts to the Waupaca Police Department when they have over $50 in billed materials. The Collection agency will take on any accounts that have at least one billed item and owe more than $50 (overdue fees included).
Action Item: Decision on qualifications for account to be sent to collection.
Director’s September Schedule
1 All Staff Meeting, Tablet Time, First Thursday Film 2 Volunteered at Rotary Octoberfest 6 Management Team Meeting, City Council 7 Rotary Meeting 8 Tablet Time, Mayor’s Meeting 9 OWLS Fees Committee Meeting in Appleton, Read Squared Training 12 Read Squared Training 13 City Department Head Meeting, Lunch & Learn, Library Board, City Council 14 Rotary Meeting, PSLR (Public Library System Redesign) Online Meeting 15 Tablet Time, Bill Zimmermann furniture meeting, 19 Management Team Meeting, 20 City Council 21 Rotary Meeting, PSLR (Public Library System Redesign) Meeting in Almond 22 Attended and presented at Tech Day in Fond du Lac 23-30 Vacation
Respectfully submitted by Peg Burington
27 Wauapca Library Board october 11, 2016
Assistant Director’s Report for September 2016
Wiring for the front service desk is 98 percent complete. We are waiting for a cover plate and jacks for floor outlets under the curved part of the desk near the entry doors to be installed. It’s backordered. The only other part is the emergency alarm lever needs to be rerouted and mounted to the desk. Bauer has done a good job with this project so far and we are happy with their work.
Windows 10 Anniversary Update caused some disruption for staff for a couple days this month. The known issues were that the update would revert all the computer security settings to the default states which meant that our network notifications from OWLS no longer worked and it wouldn’t allow us to receive anti-virus updates. After the update was complete I ran a script from Dave @ OWLS to get them working again. The unknown issue with this update was our wireless keyboards/ mice wouldn’t allow the update to complete and would make the computers get stuck during the process. The hardware and drivers needed to be removed for the update to complete and then reinstalled afterward.
The federal government has changed the way E-rate rebates work for libraries and the webinar on Filtering internet access for patrons was easily the best CE event I’ve attended in years. There was also a discussion at AAC regarding E-rate filtering and potential costs and benefits of considering this move. There is a lot of background work which would need to be done before moving ahead with such a project and South Central Library System has been putting in a lot of legwork and testing the viability. OWLS has taken a “wait and see” stance on this until we see how it plays out with SCLS because of the costs and time involved of getting it up and running.
The library and city hall is moving towards keyfob security. As we transition to a full electronic security staff will continue to need physical keys along with our electronic keyfobs. We’ve had a couple hiccups during the process but they are being worked out as we find them.
Adult computer use: 8 Study Room use:73 Number of patrons using Internet in study rooms: 61 Meeting Room use: 38 Microfilm machine use: 3 Website sessions: 5638 Tech questions: 162
Respectfully submitted, Dominic Frandrup
28 Children’s Dept. Board Report – September 2016
Once students are in school our daytime foot traffic changes a little bit. We are busy getting our outreach to schools, classroom tours of the library, and the finishing touches on our “new look” all organized. Bill Zimmerman from Office Outfitters has been a trouper helping us measure and design just the right furniture for our new school age space. He is here so much we have teased him that we will make him a library name tag with the picture of a tape measure on it. Seriously, he is great to work with. One table has already arrived. Stop in to see it.
Staff went through some ReadSquared training in September. This is the cloud based reading incentive program that we have purchased with funds granted to us through the Waupaca Area Community Foundation. I have already set up a pilot program for both staff and teachers so that we can work out the “bugs” and learn just how we can customize it to our needs before rolling it out to the public in 2017. If you would like to join the pilot program, you can register at www.waupacalibrary.readsquared.com Talk to me about a secret code to get bonus points to get you started. Our first after-school presentations to teachers (Grades K-5) were held the last week of September. Attendance was sparse. We opted not to do the traditional book talks, but talked more about ReadSquared and invited their participation.
Paula has been working with the high school to find volunteers to help with our after school programs: Red ‘n Read (Tuesdays at the Rec Center) and Homework Help Night (Wednesdays at the library). It’s wonderful to have such fun and dedicated teens to help us out, and the young students really look up to them.
I recorded a piece for WILW (96.3), the City of Waupaca’s radio station about Library Card Sign Up Month and Banned Book Week. We simply cannot get enough opportunities to tell the library story so that more people hear it. This, like the WDUX Morning Show, is a once a month opportunity to let the public know what’s happening at the library and how libraries are transforming communities, and how communities are transforming libraries.
Peg and I presented at Technology Days in Fond du Lac to a large group of librarians on Thursday, September 22nd, about how we are transitioning to mobile computing, working more with tablets, and helping patrons with their tablet needs. There was a lot of enthusiasm about our presentation and I was happy to bring lots of tablets for them to play with.
At the OWLS Grassroots Meeting for Youth Services Librarians, held in Kaukauna on Sept. 30, I found out that OWLS has renewed my contract to serve as liaison for a two-year period. I love getting together with these librarians. We share successes and challenges. We help each other work through new technologies and offer support. This meeting was particularly interesting as we talked at length about ways we can improve community engagement through partnerships with other organizations and libraries.
Fall programs begin in October. Jan Brett’s beautiful artwork is hanging on the walls of the exhibit room. There is much to see and experience on your next visit to the library. Watch for new additions to our library YouTube Channel.
Sue Abrahamson, Children’s Librarian
Wauapca Library Board 2017 october 11, 2016 January February March April S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 1 8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 6 7 8 9 10 11 2 3 4 5 6 7 8 15 16 17 18 19 20 21 12 13 14 15 16 17 18 12 13 14 15 16 17 18 9 10 11 12 13 14 15 22 23 24 25 26 27 28 19 20 21 22 23 24 25 19 20 21 22 23 24 25 16 17 18 19 20 21 22 29 30 31 26 27 28 26 27 28 29 30 31 23 24 25 26 27 28 29 30
May June July August S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S 1 2 3 4 5 6 1 2 3 1 1 2 3 4 5 7 8 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8 6 7 8 9 10 11 12 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15 13 14 15 16 17 18 19 21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 20 21 22 23 24 25 26 28 29 30 31 25 26 27 28 29 30 23 24 25 26 27 28 29 27 28 29 30 31 30 31
September October November December S M T W Th F S S M T W Th F S S M T W Th F S S M T W Th F S 1 2 1 2 3 4 5 6 7 1 2 3 4 1 2 3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 31
January 2 – library closed for New Years January 13 – proposed staff training library closed April 14 – library closed half day for Good Friday April 15 – library closed for Easter May 27 & 29 – Library closed for Memorial Day June 17 – Library closed for Strawberry Fest July 4 – Library closed for Independence Day August 18 - proposed staff training library closed August 19 – Library closed for Arts on the Square September 2 & 4 – Library closed for Labor Day November 23 & 24 – Library closed for Thanksgiving** December 23 & 25 – Library closed for Christmas Holiday December 30 – Library closed for New Year’s Eve January 1, 2018 – Library closed for New Years 29 **Staff will make recommendation to stay open or close on the Saturday after Thanksgiving based on this year Wauapca Library Board october 11, 2016
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34 BCITY OF WAUPACA AIRPORT BOARD MEETING
REGULAR MEETING WEDNESDAY, SEPTEMBER 28, 2016 CONFERENCE ROOM, WAUPACA MUNICIPAL AIRPORT BRUNNER FIELD 5:37 P.M.
Present: Ald. Paul Hagen, Chairperson, Jeff Lange, Randy Stutesman, Waupaca Foundry Representative, James Woroniecki and Nick Grams, Youth Rep
Absent: John Gusmer, (excused)
Also Present: Henry Veleker, City Administrator/Clerk, Beth Andersen, Fixed Base Operator, Jerry Graf, Aviators by Design and Brian Long
1. APPROVE THE AGENDA
Mr. Andy Klabunde was scheduled to give a presentation on flying Drones on Airport property and he is absent.
MOVED by Mr. Stutesman, SECONDED by Mr. Woroniecki to APPROVE the Agenda as presented. 4 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote.
2. APPROVE THE JULY 13, 2016 MINUTES
MOVED by Ald. Hagen, SECONDED by Mr. Stutesman to APPROVE the minutes of the July 13, 2016 meeting as printed. 4 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote.
3. PRESENTATION BY JERRY GRAF AVIATORS BY DESIGN – POSSIBLE HANGAR AT WAUPACA MUNICIPAL AIRPORT, BRUNNER FIELD
No action taken.
Mr. Graf gave a brief presentation which focused on getting more youth involved in aviation and their program. He also talked about and showed images of youth building aviation projects, fuel usage, engines, simulated flying, students he has worked with on projects and other success stories. He also talked about their mission to promote and teach STEM education and safety in aviation. STEM education is to educate students in science, technology, engineering and mathematics.
Mr. Graf discussed the idea of a learning center to be built for the program. He said they have identified 465 high schools around the country that have some type of aviation program and are trying to help with different curriculums that can be offered that impacts high schools and after school programs. He is asking for support for the program and talked about his goal to teach mutual respect, accountability, responsibility, teamwork, problem solving, leadership, patience, attentive listening skills and effective communication.
There was general discussion regarding sources of funding, dimensions of the hangar, (72’w x 42’d).
Ald. Hagen thanked him for his presentation.
4. PRESENTATION BY BRIAN LONG, EAA CHAPTER 444 – POSSIBILITY OF MOVING CHAPTER TO WAUPACA MUNICIPAL AIRPORT, BRUNNER FIELD Airport Board Meeting September 28, 2016
Ms. Beth Andersen said Mr. Long is giving an update on EAA Chapter 444. She said it has already been approved through the board.
Mr. Long said they would be moving January 1, 2017. He said ownership of the private airport has changed as well as the insurance situation. He said it makes more sense to be in Waupaca. The chapter would meet in Waupaca as appropriate and hopefully build their own hangar within two to three years which would be similar in size to Mr. Jerry Graf’s hangar.
Mr. Long briefly reviewed his son’s positive career path after getting involved with Mr. Graf’s group.
There was general discussion regarding chapter members.
No action taken.
5. T-HANGAR #2 RENTAL AGREEMENTS Patrick Durden Philip Thompson
Ms. Andersen gave a brief overview of how two rental agreements presented to the board for one hangar.
There was general discussion regarding who was first on the list.
Ms. Andersen said Patrick Durden was first on the list and first to come in and complete the paperwork. After further discussion the Board decided to approve the Hangar Rental Agreement for T-Hangar #2 to Patrick Durden.
MOVED by Mr. Woroniecki, SECONDED by Mr. Stutesman for APPROVE T-Hanger #2 Rental Agreement for Patrick Durden. 4 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote.
6. BILL PAYING PROCEDURE
Ald. Hagen briefly reviewed the draft bill paying procedure that was included in the packet.
MOVED by Mr. Woroniecki, SECONDED by Mr. Stutesman to APPROVE the bill paying procedure as printed. 4 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote.
7. REVIEW MANAGER’S REPORT AND TRAFFIC COUNT REPORT – BETH ANDERSEN, PLAN GUYS AVAIATION Ms. Andersen said the traffic count for the month does not include Waupaca Foundry numbers. They will be included in next month’s report.
Update on Ramp Project Ms. Andersen said the asphalt will be concluded tomorrow depending on weather. She will schedule someone to come in and complete crack filling and tie downs will go in next week. It will take a month before the gate is in for the southeast side. She said the signs are expected to be done in November or December this year and the electrical work will follow after the sign installation. Tree removal will also be done in November or December.
2 Airport Board Meeting September 28, 2016
Ms. Andersen said the area will be closed off during the time they are working on tie downs.
Update on Drone and Pet Policy o Andy Klabunde (Absent) Update on “Gift a Brick” Ms. Andersen said there are different options and asked if the board wanted to be included in the decision making process.
Ald. Hagen said he did not feel the board needed to be included in that decision. Working on Decommissioning NDB
Ms. Andersen said Stevens Point is shutting down the NDB (non-directional beacon). She said it is very old and too costly to start up. There was general discussion regarding NDB.
Round up Returns/Greenboyz
Ms. Andersen said all of the Round Up product was returned. Greenboyz had to be called in to take care of the weed problem before the asphalt was put in.
MOVED by Mr. Stutesman, SECONDED by Mr. Grams to APPROVE the Manager’s Report and Traffic Count as printed. 4 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote.
8. LIST OF BILLS FOR JULY AND AUGUST 2016 AND ANY OTHER INVOICES THAT MAY COME BEFORE THE BOARD
Ald. Hagen asked if there was anything out of the ordinary.
Ms. Andersen said both tractors had broken down and she restocked supplies after EAA and said she should be set for the rest of the year. Two doorknobs were replaced because it was less expensive than rekeying the door.
MOVED by Ald. Hagen, SECONDED by Mr. Stutesman to APPROVE the list of bills for July and August 2016 as printed. 4 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote.
9. CONFIRM NEXT REGULAR MEETING DATE NOVEMBER 16, 2016
MOVED by Mr. Woroniecki, SECONDED by Mr. Stutesman to CONFIRM the next regular meeting date of November 16, 2016. 4 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote.
10. ADJOURNMENT
MOVED by Mr. Woroniecki, SECONDED by Mr. Stutesman to ADJOURN the September 28, 2016 Regular Airport Board Meeting. 4 ayes, 0 nays, 2 absent. MOTION CARRIED on a voice vote.
Meeting adjourned at 6:30 p.m.
Ald. Paul Hagen, Chairperson Airport Board
3 CITY OF WAUPACA COUNCIL PROCEEDINGS REGULAR MEETING TUESDAY, OCTOBER 4, 2016 COUNCIL CHAMBERS, CITY HALL 6:03 P.M.
1. CALL TO ORDER
Pursuant to regulations, the Common Council of the city of Waupaca met on the above date and time.
2. PLEDGE OF ALLEGIANCE
3. CLERK TO READ OPEN MEETING STATEMENT
Sandy Stiebs, Deputy Clerk stated this meeting and all other meetings of the Common Council are open to the public. Proper notice has been posted and given to the Press, in accordance with Wisconsin State Statutes so that the citizens may be aware of the time, place, and agenda of this meeting.
4. ROLL CALL
Present: Mayor Brian Smith and Alderpersons Steve Hackett, Lori Chesnut, Paul Hagen, Alan Kjelland, Dave Peterson, Paul Mayou, Chuck Whitman, Jillian Petersen and Eric Olson
Absent: Ald. Scott Purchatzke, (excused)
Also Present: Henry Veleker, City Administrator/Clerk, Sandy Stiebs, Deputy Clerk, Interim Police Chief Brian Hoelzel, Aaron Jensen, Parks and Recreation Director, Justin Berrens, Public Works Director, City Attorney John Hart, Peg Burington, Library Director and Kathy Kasza, Finance Director/Treasurer
A quorum was declared.
5. APPROVAL OF CONSENT AGENDA
All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, Second Reading of Ordinances, if received a unanimous recommendation at the previous meeting, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation. A) PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: 1. All Net Consulting: Council Proceedings October 4, 2016
Invoice No. 7318, WOL.Net September 2016 billing – $2,350.00 B) MONTHLY/QUARTERLY/ANNUAL REPORTS - none C) APPROVAL OF BILLS – CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS D) INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: none E) MEETING MINUTES: 1. POLICE AND FIRE COMMISSION Minutes of a Regular Meeting on September 13, 2016 2. WAUPACA REGIONAL RECYCLING & COMPOST COMMISSION Minutes of a Regular meeting on September 26, 2016
MOVED by Ald. Chesnut SECONDED by Ald. Kjelland Council APPROVES of the Consent Agenda as printed. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE.
6. REGULAR AGENDA
Number 9. New Business, letter b. – Corrected Youth Agreement with Town of Waupaca was distributed.
Mayor Smith said there was one item for informational purposes that will be discussed under Communications and Recommendations of the Mayor that was received from Gannett Publishing Services.
MOVED by Ald. Peterson SECONDED by Ald. Olson Council APPROVES of the Regular Agenda as amended with handout. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE.
7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A. ANNOUNCEMENTS AND CORRESPONDENCE:
1. Presentation - Aviators By Design Learning Center – Mr. Jerry Graf
Mr. Jerry Graf gave a brief presentation regarding Aviators By Design Learning Center. He explained how they teach S.T.E.M. skills. S.T.E.M. stands for scientific, technological, engineering and math. He also talked about the kids winning the 2016 National GAMA build a plane, airplane design. GAMA stands for General Aviation Manufacturers Association. He shared plans to build an Aviation Learning Center at the Waupaca Municipal Airport in 2017 and asked for Council’s support.
Their mission statement is: To encourage the next generation to explore, learn and discover opportunities in the world of aviation.
Mr. Graf said they are a 501(c)(3) entity and mix S.T.E.M education and aviation to accomplish their mission. The program is open to both boys and girls age 14 – 21. He briefly reviewed the Zenith STOL CH750 project the participants are building. He gave an overview of the hangar, the airplane project, flight simulator and curriculum.
Mr. Graf discussed how he would like to build an Aviation Design Learning Center which is a three airplane hangar with a classroom on the side and avionics room and have it located in Waupaca. He is asking for Council Proceedings October 4, 2016
community support for the program and talked about his goal to teach mutual respect, accountability, responsibility, teamwork, problem solving, leadership, patience, attentive listening skills and effective communication. He added, they are currently located at Royalton, WI.
Mr. Graf said there is one student from Waupaca and the majority of students are from Weyauwega and New London.
2. Meet the Candidate – Dmitri Martin, Candidate for Representative to the Assembly, 40th District
Mr. Martin gave a brief presentation of his qualifications as Candidate for Representative to the Assembly, 40th District as well as his reasons for running for office.
3. Present Chapter on Sustainability for Revision of the Comprehensive Plan – Jane Haasch, Helene Pohl, Kelly Hamilton and Angela Williams
Ms. Jane Haasch thanked Mr. Veleker and Mr. Berrens for providing their group with the latest information on the City’s efforts in making our community more sustainable. She said it has been seven years since the last sustainability resolution was passed. She briefly reviewed the City’s projects for sustainability in regard to energy.
Ms. Helene Pohl explained they had heard the Comprehensive Plan needs to be revised in Waupaca County. She said they are going to each municipality to find out what each municipality has done regarding sustainability and to encourage more work. She read a letter to ask the City if they would consider adding a Sustainability Chapter to the Comprehensive Plan that encourages consideration of the ability of the natural world to fulfill its functions, e.g., wetlands, forests and shorelines that collect and filter water to ensure clean self-replenishing ground water supply. Our best interest is to always make decisions that strengthen rather than compromise the natural world’s ability to self-renew. Sustainability also applies to economic and social structures, institutions and industries that are sustainable add long-term stability to communities now and in the future. She said they are leaving a sample Sustainability Chapter compiled by their small group and asked for the Council’s consideration.
B. PUBLIC INPUT-NON AGENDA ITEMS - none
8. UNFINISHED BUSINESS: a. Discussion on the next steps for Deer Management in the City – Mayor Brian Smith (Pg. 32- 40)
Mayor Smith asked for Council to weigh in on the discussion regarding deer management.
Ald. Mayou commented that he thought most people in the audience were for the City taking some kind of action to reduce the deer population. He feels that after reviewing the information we should strongly consider sharp shooting. He suggested a possible cost share between private citizens and the City. He is also willing to cost share for their removal. Council Proceedings October 4, 2016
Ald. Kjelland said he is in agreement with Ald. Mayou. He feels that we should decrease the deer herd somehow due to health issues from deer ticks.
Ald. Chesnut said she has received a lot of interest in Act 71 and bow hunting. She mentioned that there may have been issues with sharp shooters coming into the community and bringing protesters. She wants to consider all options.
Mayor Smith proposed appointment of an ad hoc committee so there can be discussion at the Council level and also the citizens at large have an opportunity for discussion regarding how the deer population is handled within the city. He said he understands the desire to get something done but ideally would like to have a plan.
Mayor Smith asked Council for authorization to appoint an ad hoc committee and asked for 2-3 Council members to volunteer to serve on the committee. He also asked for citizens to volunteer to sit on the committee.
There was general discussion regarding the length of time needed to take action to address the deer problem.
Mayor Smith said there was some discussion at staff level and it could take approximately five months for the ad hoc committee to make a recommendation.
MOVED by Ald. Mayou SECONDED by Ald. Kjelland, Council AUTHORIZES Mayor Smith to form an “Ad Hoc” Committee on deer reduction in the City. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE.
Ald. Kjelland will chair the committee.
b. Ordinance No. 09-16, Amending Chapter 18, Subdivision and Platting (2nd Reading) – Brennan Kane, Development Director (Pg. 41-64)
Mr. Justin Berrens briefly reviewed Ordinance No. 09-16, Amending Chapter 18, Subdivision and Platting which is the 2nd reading.
Mr. Berrens said this ordinance is just updating a very old platting code that is 30 years old. Most of the updating is regarding verbiage and has minor changes to bring everything up to date.
MOVED by Ald. Hackett, SECONDED by Ald. Kjelland Council ADOPTS Ordinance No. 09-16, Amending Chapter 18, Subdivision and Platting. ON THE CALL OF THE ROLL Ald. Hackett, Ald. Petersen, Ald. Kjelland, Ald. Chesnut, Ald. Peterson, Ald. Hagen, Ald. Olson, Ald. Mayou and Ald. Whitman, voted aye, 0 voted nay, 1 absent. MOTION CARRIED ON A ROLL CALL VOTE.
9. NEW BUSINESS: a. Disallowance of Time Square Joint Venture Claim – Justin Berrens, Public Works Director (Pg. 65)
Mr. Berrens said this in regard to the looping project on Bailey Street from the water tower to behind Piggly Wiggly. The City received a claim on September 16, 2016 in pursuit of Section 893.80 Wis. Statutes from Council Proceedings October 4, 2016
Time Square Joint Venture. The claim is based on the Bailey Street water main project and improper easement documentation.
Mr. Berrens explained a meeting took place prior to the completion of the water main design plans in mid-April. At the meeting, Time Square was informed of the need for an easement from our Mt. Tom water tower to the existing water line behind Piggly Wiggly. The Time Square Joint Venture representative denied any need for compensation for the easement. A certified survey map was created and provided to Time Square Joint Venture prior to the start of the project. Throughout the process, communication was maintained and no issues came from Time Square. He said he was contacted by the Time Square representative after the project was completed and was asked why the City needed the easement. He described to him the history of the project and the need for the easement. A couple months later, the City received the claim. Mr. Berrens said this claim is not covered under City insurance and can be handled by City Staff and Attorney Hart. Communication is currently ongoing to resolve the claim and settle the easement agreement within six months.
Atty. Hart said he has had some discussion with the attorney for the other party and believes they are interested in a more detailed easement agreement rather than just certified survey map. He said if Council does not deny the claim, it gives Time Square Joint Venture all kinds of time to drag this out.
MOVED by Ald. Chesnut, SECONDED by Ald. Hackett Council DISALLOWS the Claim submitted by Time Square Joint Venture and Allows City Staff to reach a settlement. ON THE CALL OF THE ROLL Ald. Kjelland, Ald. Mayou, Ald. Olson, Ald. Hagen, Ald. Whitman, Ald. Petersen, Ald. Hackett, Ald. Peterson and Ald. Chesnut, voted aye, 0 voted nay, 1 absent. MOTION CARRIED ON A ROLL CALL VOTE.
b. Youth Program Agreement – Town of Waupaca, Aaron Jenson, Parks and Recreation Director (Pg. 66-82)
Mr. Jenson said this is a continuation of updating the youth program agreements with the Town of Dayton, Town of Farmington and Town of Waupaca. The agreement will go through 2019 with the Town of Waupaca.
Mr. Jenson asked for approval for Mayor Smith to sign the contract to authorize the proposal for the Town of Waupaca with the City of Waupaca.
MOVED by Ald. Hagen, SECONDED by Ald. Olson Council APPROVES of the Youth Program Agreement with the Town of Waupaca that keeps the Waupaca Residents at the same fee structure as City Residents when Participating in Youth Programs through 2019. ON THE CALL OF THE ROLL Ald. Petersen, Ald. Whitman, Ald. Peterson, Ald. Olson, Ald. Kjelland, Ald. Hackett, Ald. Mayou, Ald. Hagen and Ald. Chesnut, voted aye, 0 voted nay, 1 absent. MOTION CARRIED ON A ROLL CALL VOTE.
c. Rental of Hangar Space #2 Agreement between the City of Waupaca and Patrick Durden – Ald. Paul Hagen (Pg. 83-84)
Ald. Hagen gave a brief overview of the rental agreement and said it was approved by the Airport Board at the last meeting. He said there were two applications for the same space and they took the person who was higher up on the list. Council Proceedings October 4, 2016
MOVED by Ald. Hagen, SECONDED by Ald. Petersen Council APPROVES of entering into a Rental of Hangar Space #2 Agreement between the City of Waupaca and Patrick Durden. ON THE CALL OF THE ROLL Ald. Chesnut, Ald. Whitman, Ald. Mayou, Ald. Hackett, Ald. Kjelland, Ald. Olson, Ald. Hagen Ald. Petersen and Ald. Peterson, voted aye, 0 voted nay, 1 absent. MOTION CARRIED ON A ROLL CALL VOTE.
d. License Report No. 1338, Operator’s Licenses – Henry Veleker, City Administrator/Clerk (Pg. 85)
MOVED by Ald. Petersen SECONDED by Ald. Chesnut, Council APPROVES License Report No. 1338, Operator’s Licenses, Pending Background Checks and payment of any fines owed to the City. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE.
10. ISSUES/PROJECT DISCUSSION (30-MINUTE MAXIMUM – NO ACTION REQUIRED) a. Opiate Use in the City – Interim Police Chief Brian Hoelzel
Interim Police Chief Hoelzel gave a presentation on opiate use in our community and within our country. He said there really is no history on opiate abuse (pain pills) due to deaths by overdose or as they try to get clean. He is on the CHAT committee which has worked on bringing awareness to the community regarding the opiate and heroin problem. The committee is focused on getting a drug court started to help people because putting them in jail just gives them more connections to drugs. He said that 75% of people who try heroin one time become addicted.
He showed a brief video on what heroin withdrawal is like.
Interim Police Chief Hoelzel said 85% of people have a chance to relapse. He gave several examples of famous people who have all the resources they need and die of an overdose.
He briefly discussed pharmaceuticals, what we have in our own medicine cabinet and theft of prescription complaints. He said we got to heroin abuse through opiate abuse with prescription medication. He discussed how mixing of the drug fentanyl with heroin is causing deaths. 129 people die daily from heroin and prescription drug abuse which is more deadly than gun violence.
He gave a brief overview of how heroin drug abuse began after opiates were harder to get. He showed maps by year showing heroin cases by county and how it has moved around Wisconsin which shows only cases submitted to the crime lab. He said the majority is coming from Mexico to Chicago, Chicago to Milwaukee and then to the rest of Wisconsin. He showed examples of how it is packaged and discussed different behaviors, different ways to ingest heroin and diseases contracted from needle use and several other statistics. After speaking with the needle exchange office in Appleton, he was informed that they go through 60,000 needles per month. He talked about the pros and cons of the needle exchange programs and the costs to taxpayers.
Interim Police Chief Hoelzel said many of the people that stay clean are doing so because they do not want to go to jail or prison. Council Proceedings October 4, 2016
Mayor Smith asked what Council can do to help with drug court.
Interim Police Chief Hoelzel said it will take being supportive of drug court and funding. He said he will be looking for some grants so that we may have a drug officer to take a proactive approach. The judge from Marinette is coming next week to give a presentation to the Waupaca County Board. He said people that have a chance through drug court have a lot of restrictions and still have a hefty prison sentence or lengthy jail sentence hanging over their head if they fail to comply with orders of the drug court.
Mayor Smith thanked him for the information.
11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR
Mayor Smith said next Tuesday, October 11, 2016 is a Council of the Whole meeting in Council Chambers at 6:00 p.m.
Mayor Smith said he received a letter from Gannett Publishing Services stating they are closing their facility and there will be a loss of 52 employee jobs in our community. 12. ADJOURNMENT
MOVED by Ald. Kjelland SECONDED by Ald. Hagen Council ADJOURNS until the next Committee of the Whole Meeting on October 11, 2016 at 6:00 pm. and the Regular Council Meeting on Tuesday October 18, 2016 at 6:00 p.m. subject to call. 9 ayes, 0 nays, 1 absent. MOTION CARRIED ON A VOICE VOTE.
MEETING ADJOURNED AT 7:51 P.M.
Mayor Brian Smith
tj MEMORANDUM OF UNDERSTANDING
Date: October 25, 2016
Subject: Memorandum of Understanding Between Wisconsin Department of Administration - Division of Facilities Development and the City of Waupaca, Wisconsin THIS MEMORANDUM OF UNDERSTANDING (MOU) is between the Wisconsin Department of Administration - Division of Facilities Development (“State”) and the City of Waupaca, Wisconsin (“Municipality”).
1. It is understood that the State is performing a study to determine the feasibility of having the Municipality provide water service to the Wisconsin Veterans Home in King, Wisconsin. The State is evaluating this as a potential long-term solution, and this MOU does not commit either party to the study’s subject.
2. The State feasibility study will consider economic, social and water quality impacts.
3. The State will need to collect samples to assess water quality within the Municipality’s system. Tests will be performed at water supply wells, the water tower, the booster transfer station from the low pressure to high pressure zone, and possibly at two or three locations within the high pressure system, where it is presumed that the King facility would connect.
4. In order to complete the study, the State will need the following information and assistance from the Municipality:
The Municipality’s water system infrastructure data, including system maps, layouts, and planning studies to determine where water transmission mains would be most appropriate. Available water quality testing information. Discussion with Municipality staff to see if there are limitations to the system and to aid in the overall evaluation. Assistance is requested of the Municipality’s staff when the samples are drawn to ensure no infringements are made to water system operations.
5. All costs associated with this feasibility study endeavor will be the State’s responsibility.
6. Any data collected, reports, and analysis generated as part of this study will be shared with the Municipality. The Municipality will be given ample time to review and provide approval prior to publication.
7. The State will consult with the Municipality to identify and develop responses to any inquiries from media and other interested parties.
8. It is understood that regardless of the outcome of the study, neither party needs act upon the findings.
______Katherine Kalscheur, P.E Brian Smith, Mayor DFD Project Manager City of Waupaca Wisconsin Department of Administration Division of Facilities Development
______Date Date
TOWN & COUNTRY ENGINEERING, INC. Madison Rhinelander Kenosha 2912 Marketplace Drive, Suite 103 • Madison, WI 53719 • (608) 273-3350 • [email protected]
407 School Street | Waupaca, WI 54981 [email protected] www.waupacaparknrec.com Phone: 715.258.4435
Memorandum
To: Mayor Smith and City Council From: Aaron Jenson, Parks and Recreation Director Re: Farmington – Youth Program Agreement Date: 10/26/16
As I announced in my report at the October 18th council meeting, the township of Farmington has agreed to our proposal for increased fees in 2017. This differs from both Dayton and Waupaca as they accepted the proposed increases through 2019. This means that the Youth Program Agreement will stay intact with all the original partners for this upcoming year. Staff will continue to stay in communication with these partners as we move throughout 2017 and plan for the future.
Working through this process has brought a few things to our attention that we will need to address as we work to have strong options for youth programming and adequate ways to support those programs. One reality that we continue to face is that a large amount of funds supporting our department is not as stable as I believe it can be. Another reality is this agreement results in non‐inclusiveness to a number of children in the non‐ participating townships.
City and School District Staff are in the very early stages of a conversation on stabilizing funding and improving the inclusiveness to youth programing. Our current agreement has provided a great collaborative approach to community wide recreation. I believe we can improve the foundation of what is already a great agreement with collaborations between the city and the school district. We hope to study these options throughout 2017 to get a clearer look at future possibilities that may be within reach.
That being said, we are thrilled to have the townships of Farmington, Dayton and Waupaca as partners in providing youth programing for our community. I have attached the contract and would like to request that council members give Mayor Smith authority to sign the contract making Farmington a partner though 2017. If you have any questions please feel free to contact me at any time.
AGREEMENT BETWEEN THE CITY OF WAUPACA AND THE TOWNS OF DAYTON, FARMINGTON AND WAUPACA – YOUTH RECREATION FUNDING FROM TOWNSHIPS
The city of Waupaca and the towns of Dayton, Farmington and Waupaca hereby enter into this cooperative agreement on the terms and conditions that follow.
I. Parties to Agreement.
City of Waupaca – (“City”) Town of Dayton – (“Dayton”) Town of Farmington – (“Farmington”) Town of Waupaca – (“Waupaca”)
II. Purpose.
This is an intergovernmental cooperative agreement between the city of Waupaca and the towns of Dayton, Farmington and Waupaca pursuant to ss.66.30, Wis. Stats. The purpose of the agreement is to equitably distribute the costs associated with providing the city’s youth recreation program and provide a funding formula for the youth recreation program which is currently being utilized by residents of all of the units of government who are parties to this agreement.
III. Cost Sharing Formula.
The town of Dayton agrees to pay to the city for purposes of contributing to the funding of the city’s youth recreation program the following sums:
2017: $42,347 (Pop. 2,757 x $15.36/Resident = $42,347 2018: $47,475 (Pop. 2,757 x $17.22/Resident = $47,475 2019: $52,603 (Pop. 2,757 x $19.08/Resident = $52,603
The town of Farmington agrees to pay to the city for purposes of contributing to the funding of the city’s youth recreation program the following sum:
2017: $61,578 (Pop. 4,009 x $15.36/Resident = $61,578)
1 The town of Waupaca agrees to pay to the city for purposes of contributing to the funding of the city’s youth recreation program the following sums:
2017: $18,263 (Pop. 1,189 x $15.36/Resident = $18,263) 2018: $20,747 (Pop. 1,189 x $17.22/Resident = $20,747) 2019: $22,686 (Pop. 1,189 x $19.08/Resident = $22,686)
IV. Towns’ Representation on Park and Recreation Board.
The city’s Park and Recreation Board currently and will continue to consist of 2 Alderpersons and 3 representatives from the Towns. The Town Chairman of each respective Town shall appoint 1 board member to represent his/her Township. The remaining 6 board members shall be citizens, one of which shall be a senior citizen, two which are youth age 18 or under, and three at large from the City of Waupaca. The citizen board members and alderperson shall be selected and appointed according to ss.1.04(7) of the Municipal code.
V. Fees and Recreation Programs.
In consideration of the payments to be made under this agreement, and the other mutual promises contained herein, the city agrees to charge residents of the town of Dayton, Farmington and Waupaca the same fees charged to residents of the city of Waupaca for each year contributions are made.
VI. Payment Due Dates.
The towns of Dayton, Farmington and Waupaca agree to make their annual payments to the City Treasurer in four quarterly installments on or before February 1st, May 1st, August 1st and November 1st of each year of this agreement.
VII. City’s Responsibilities.
Under the terms of this agreement, the city will continue to be responsible for the operation of the park and recreation programs and the city will indemnify and hold the towns harmless from any third party claims brought by users/participants in the recreation programs. The towns’ obligations under this agreement are limited to making the agreed payments and providing representation on the Park and Recreation Board.
2 VIII. Funding Designation.
The parties agree that the towns’ payments under this agreement are designated for youth recreation programs and will be used by the city to offset the costs of the youth recreation programs.
IX. Term of Agreement.
This agreement shall be in effect for a three-year period for the towns of Waupaca and Dayton, through December 31st 2019. Thereafter, this agreement shall automatically renew for successive periods of three years with the above outlined contributions for 2017, 2018, and 2019 respectively. Prior to December 31, of the last year of any successor period under this agreement (i.e. 3 years) the parties shall complete a review process of populations in each participating governmental unit and costs related to youth recreation programs.
This agreement shall be in effect for a one year period for the town of Farmington, through December 31st, 2017.
X. Right to Cancel.
Notwithstanding paragraph IX, the parties to this agreement do have a right to cancel this agreement, which right may be exercised as follows. A party desiring to cancel this agreement shall mail written notice to the other parties of cancellation at least one year prior to the expiration of the three-year period.
XI. Effective Date.
This agreement shall be effective January 1, 2017.
City of Waupaca Town of Dayton
By: ______By: ______Brian Smith, Mayor Town Chairman
______Sandy Stiebs, Clerk Town Supervisor
______Town Supervisor
3 Town of Farmington Town of Waupaca
By: ______By: ______Town Chairman Town Chairman
______Town Supervisor Town Supervisor
______Town Supervisor Town Supervisor
First Revision: October 9, 1998 Second Revision: November 20, 2001 Third Revision: October 15, 2002 Fourth Revision: October 6, 2004 Fifth Revision: October 20, 2016
4
5 LICENSE REPORT NO. 1340
WE, the Common Council of the City of Waupaca have considered the following license applications and approve the issuance of the license upon meeting the requirements of said license and upon payment of the fees and stipulations provided by ordinances:
OPERATOR'S LICENSES: 2016– 2017
ALL LICENSES PENDING BACKGROUND CHECK AND PAYMENT OF ANY FINES OWED TO THE CITY
Marilee Hagen 501 Slough Road Weyauwega James Hintz, Jr 2541 Chase St Wisconsin Rapids
** Pending payment of money owed to city of Waupaca
DATED: November 1, 2016
City of Waupaca, Wisconsin
Director of Public Works Ph: 715-258-4420 Fax: 715-258-4426 http://www.cityofwaupaca.org/departments/public-works
MEMO TO: Mayor Smith and Common Council
FROM: Justin Berrens Director of Public Works
DATE: October 25, 2016
SUBJECT: Railroad Quiet Zone
A local resident requested the City of Waupaca establish a railroad quiet zone at the September 6, 2016 Council Meeting. Since then I have been reviewing the Federal Railroad Administration (FRA) guidelines and regulations. I have also made several phone calls/emails to railroad officials. The following are the preliminary findings:
A train horn is 96 – 110 decibels. Comparable to standing 50-feet from a jack-hammer.
The FRA guidelines require that a quiet zone must be at least one-half mile in length. There are five (5) public crossings and one (1) private crossing within City limits. See attached map for locations.
There is an application process that includes; updating National Inventory of crossing, completing a web based risk calculator, various meetings, public notice, and construction. The risk calculator will determine the risk level that result from silencing horns. The FRA describes this as Quit Zone Risk Index (QZRI). The QZRI score will ultimately determine the necessary safety enhancements at each crossing. At a minimum, each crossing must be equipped with flashing lights, gates, constant warning time (CWT) circuitry, median barrier, additional signage, and power out indicators. All of the public crossings within City limits have flashing lights, gates, and CWT.
A public information/open house is recommended. Public notification is required prior to implementing the quiet zone.
A Diagnostic Team consisting of a representative from our municipality, CN, and DOT must be created. The diagnostic team must complete a field meeting and review each crossing.
We share a couple crossings with other municipalities. Town of Waupaca at Larsen Road and Waupaca County on Tower Drive (CTH K). Cooperation from these municipalities is required.
111 South Main Street, Waupaca, Wisconsin 54981
City of Waupaca, Wisconsin
Director of Public Works Ph: 715-258-4420 Fax: 715-258-4426 http://www.cityofwaupaca.org/departments/public-works
CROSSING ANALYSIS • Larson Rd will need improvements. The road is too narrow to accommodate a median divider. Road width increase would require additional pavement material and fill material as adjacent ditch is very steep; additional cost of $50,000. Other option is to increase the number of gates to four (4). Additional cost of $200,000. This is located in Township of Waupaca. • Major modifications will be required for the Wesley St. crossing. There is not enough road length to accommodate median barrier. This crossing will either need one of the following: 1. Four (4) gates – Additional cost of $200,000 2. Restrict right turn from westbound traffic on Elm St and left turn traffic on Oman St. 3. Eliminate crossing. Incentive money provided in the amount of $32,500 but all traffic would have to route around via STH 54. • Ware St crossing would restrict access to Gusmer Enterprise north parking lot. Additional concerns with Golf Dr proximity and Gusmer Enterprise south parking lot. • Tower Rd crossing would require adjustments to CAP Services driveway. Pedestrian facilities would also have to be considered. • Industrial Dr crossing would require adjustments to Perfect Patterns driveway. • Wendt Dr crossing would require adjustments to Metalfab/EnviroAir driveway. • Private crossing on Oak Street would be reviewed by diagnostic team.
COST ESTIMATES Median Barriers 200 LF of Separator Curb & Delineators = $10,000 per crossing 200 LF of Temporary Plastic Barrier = $11,000 per crossing 200 LF of Temporary Concrete Barrier = $15,000 per crossing
Signage No Train Horn 24” x 18” = $40 EACH No Train Horn 30” x 24” = $65 EACH Minimum 4 signs per crossing at 6 crossings = $1000 - $2000
Gates and lights $100,000 per gate (minimum)
Minimum Safety Measure Cost Per Crossing: $11,000 (just barrier and sign upgrades)
ATTACHED DOCUMENTS Crossing location map Crossing pictures FRA Flyer FRA Quiet Zone Brochure Example showing separator curb and delineators
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WENDT DRIVE CROSSING EnviroAir Driveway would either be restricted right- in/right out or driveway would need to be re- aligned.
TOWER DRIVE CROSSING Cap Services driveway would either have to be restricted right- in/right-out or re- aligned. Sidewalk on westside of road would also require additional considerations.
GUIDE TO THE QUIET ZONE ESTABLISHMENT PROCESS
A I G
Federal Railroad Administra on 1200 New Jersey Avenue S.E. Federal Railroad Administra on Washington, DC 20590 Highway‐Rail Crossing and Trespasser Programs Division Telephone: 202‐493‐6299 www.fra.dot.gov Follow FRA on Facebook and Twi er Guide to the Quiet Zone Establishment Process
Purpose of the Guide This brochure was developed to serve as a guide for local decision makers seeking a greater understanding of train horn sounding requirements and how to establish quiet zones. Its purpose is to provide a general overview and thus does not contain every detail about the quiet zone establishment process. For more detailed and authorita ve informa on, the reader is encouraged to review the official regula ons governing the use of locomo ve horns at public highway‐rail grade crossings and the establishment of quiet zones that are contained in 49 CFR Part 222. A copy of the rule can be downloaded or printed at h p://www.fra.dot.gov/eLib/Details/L02809.
About Quiet Zones FRA is commi ed to reducing the number of collisions at highway‐rail grade crossings, while establishing a consistent standard for communi es who opt to preserve or enhance quality of life for their residents by establishing quiet zones within which rou ne use of train horns at crossings is prohibited. Federal regula on requires that locomo ve horns begin sounding 15–20 seconds before entering public highway‐rail grade crossings, no more than one‐quarter mile in advance. Only a public authority, the governmental en ty responsible for traffic control or law en‐ forcement at the crossings, is permi ed to create quiet zones. A quiet zone is a sec on of a rail line at least one‐half mile in length that contains one or more consecu ve public highway‐rail grade crossings at which locomo ve horns are not rou nely sounded when trains are approaching the crossings. The prohibited use of train horns at quiet zones only applies to trains when approaching and entering crossings and does not include train horn use within passenger sta ons or rail yards. Train horns may be sounded in emergency situa ons or to comply with other railroad or FRA rules even within a quiet zone. Quiet zone regula ons also do not eliminate the use of locomo ve bells at crossings. Therefore, a more appropriate descrip on of a designated quiet zone would be a “reduced train horn area.” Communi es wishing to establish quiet zones must work through the appropriate public authority that is responsible for traffic control or law enforcement at the crossings.
2 Guide to the Quiet Zone Establishment Process
Historical Context
Historically, railroads have sounded locomo ve horns or whistles in advance of grade crossings and under other circumstances as a universal safety precau on. Some States allowed local communi es to create whistle bans where the train horn was not rou nely sounded. In other States, communi es created whistle bans through informal agreements with railroads.
In the late 1980’s, FRA observed a significant increase in nigh me train‐vehicle collisions at certain gated highway‐rail grade crossings on the Florida East Coast Railway (FEC) at which nigh me whistle bans had been established in accordance with State statute In 1991, FRA issued Emergency Order #15 requiring trains on the FEC to sound their horns again. The number and rate of collisions at affected crossings returned to pre‐whistle ban levels.
In 1994, Congress enacted a law that required FRA to issue a Federal regula on requiring the sounding of locomo ve horns at public highway‐rail grade crossings. It also gave FRA the ability to provide for excep ons to that requirement by allowing communi es under some circumstances to establish "quiet zones."
The Train Horn Rule became effec ve on June 24, 2005. The rule set na onwide standards for the sounding of train horns at public highway‐rail grade crossings. This rule changed the criteria for sounding the horn from distance‐based to me‐based. It also set limits on the volume of a train horn. The rule also established a process for communi es to obtain relief from the rou ne sounding of train horns by providing criteria for the establishment of quiet zones. Locomo ve horns may s ll be used in the case of an emergency and to comply with Federal regula ons or certain railroad rules.
3 Guide to the Quiet Zone Establishment Process
Public Safety Considera ons
Because the absence of rou ne horn sounding increases the risk of a crossing collision, a public authority that desires to establish a quiet zone usually will be required to mi gate this addi onal risk. At a minimum, each public highway–rail crossing within a quiet zone must be equipped with ac ve warning devices: flashing lights, gates, constant warning me devices (except in rare circumstances) and power out indicators. In order to create a quiet zone, one of the following condi ons must be met 1. The Quiet Zone Risk Index (QZRI) is less than or equal to the Na onwide Significant Risk Threshold (NSRT) with or without addi onal safety measures such as Supplementary Safety Measures (SSMs) or Alterna ve Safety Measures (ASMs) described below. The QZRI is the average risk for all public highway‐rail crossings in the quiet zone, including the addi onal risk for absence of train horns and any reduc on in risk due to the risk mi ga on measures. The NSRT is the level of risk calculated annual‐ ly by averaging the risk at all of the Na on’s public highway‐rail grade crossings equipped with flashing lights and gates where train horns are rou nely sounded. 2. The Quiet Zone Risk Index (QZRI) is less than or equal to the Risk Index With Horns (RIWH) with addi onal safety measures such as SSMs or ASMs. The RIWH is the average risk for all public highway‐rail crossings in the proposed quiet zone when loco‐ mo ve horns are rou nely sounded. 3. Install SSMs at every public highway‐rail crossing. This is the best method to reduce to reduce risks in a proposed quiet zone and to enhance safety. SSMs are pre‐approved risk reduc on engineering treatments installed at certain public highway‐rail crossings within the quiet zone and can help maximize safety benefits and minimize risk. SSMs include: medians or channeliza on devices, one‐way streets with gates, four quadrant gate systems, and temporary or permanent crossing closures. Exam‐ ples of SSMs are shown on the next page. ASMs are safety systems, other than SSMs, that are used to reduce risk in a quiet zone. ASMs typically are improvements that do not fully meet the requirements to be SSMs and their risk reduc on effec veness must be submi ed in wri ng and approved by FRA. FRA strongly recommends that all crossings in the quiet zone be reviewed by a diagnos c team. A diagnos c team typically consists of representa ves from the public authority, railroad, and State agency responsible for crossing safety and FRA grade crossing managers.
4 Guide to the Quiet Zone Establishment Process
Public Safety Considera ons con nued
Examples of SSMs
Crossing Closure Four Quadrant Gate System
Gates with Channelization Devices Gates with Medians
Wayside Horns The train horn rule also provides another method for reducing the impact of rou ne locomo ve horn sounding when trains approach public highway‐rail grade crossings. A wayside horn may be installed at highway‐rail grade crossings that have flashing lights, gates, constant warning me devices (except in rare circumstances), and power out indicators. The wayside horn is posi oned at the crossing and will sound when the warning devices are ac vated. The sound is directed down the roadway, which greatly reduces the noise footprint of the audible warning. Use of wayside horns is not the same as establishing a quiet zone although they may be used within quiet zones.
Cost Considera ons The enabling Federal statute did not provide funding for the establishment of quiet zones. Public authori es seeking to establish quiet zones should be prepared to finance the installa on of SSMs and ASMs used. Costs can vary from $30,000 per crossing to more than $1 million depending on the number of crossings and the types of safety improvements required. Legal Considera ons The courts will ul mately determine who will be held liable if a collision occurs at a grade crossing located within a quiet zone, based upon the facts of each case, as a collision may have been caused by factors other than the absence of an audible warning. FRA’s rule is intended to remove failure to sound the horn as a cause of ac on in lawsuits involving collisions that have occurred at grade crossings within duly established quiet zones.
5 Guide to the Quiet Zone Establishment Process
The Quiet Zone Establishment Process
Under the Train Horn Rule, only public authori es are permi ed to establish quiet zones. Ci zens who wish to have a quiet zone in their neighborhood should contact their local government to pursue the establishment of a quiet zone. The following is a typical example of the steps taken to establish a quiet zone:
1. Determine which crossings will be included in the quiet zone. All public highway‐rail crossings in the quiet zone must have, at a minimum, an automa c warning system consis ng of flashing lights and gates. The warning systems must be equipped with constant warning me devices (except in rare circumstances) and power out indicators. The length of the quiet zone must be at least one‐half mile in length.
2. Iden fy any private highway‐rail grade crossings within the proposed quiet zone. If they allow access to the public or provide access to ac ve industrial or commercial sites, a diagnos c review must be conducted and the crossing(s) treated in accordance with the recommenda ons of the diagnos c team.
3. Iden fy any pedestrian crossings within the proposed quiet zone and conduct a diag‐ nos c review of those crossingsy too. The also must be treated in accordance with the diagnos c team’s recommenda ons. NOTE: While it is not required by the regula ons, FRA recommends that every crossing within a proposed quiet zone be reviewed for safety concerns.
4. Update the U.S. DOT Crossing Inventory Form to reflect current physical and opera ng condi ons at each public, private, and pedestrian crossing located within a proposed quiet zone.
5. Provide a No ce of Intent (NOI) to all of the railroads that operate over crossings in the proposed quiet zone, the State agency responsible for highway safety and the State agency responsible for crossing safety. The NOI must list all of the crossings in the proposed quiet zone and give a brief explana on of the tenta ve plans for implemen ng improvements within the quiet zone. Addi onal required elements of the NOI can be found in 49 CFR 222.43(b). The railroads and State agencies have 60 days in which to provide comments to the public authority on the proposed plan.
6. Alterna ve Safety Measures – If ASMs are going to be used to reduce risk, an applica on to FRA must be made. The applica on must include all of the elements provided in 49 CFR 222.39(b)(1) and copies of the applica on must be sent to the en es listed in 49 CFR 222.39(b)(3). They will have 60 days to provide comments to FRA on the applica on. FRA will provide a wri en decision on the applica on typically within three to four months a er it is received.
6 Guide to the Quiet Zone Establishment Process
The Quiet Zone Establishment Process con nued
7. Determine how the quiet zone will be established using one of the following criteria: (Note that Op ons 2 through 4 will require the use of the FRA Quiet Zone Calculator available at h p://safetydata.fra.dot.gov/quiet/.)
1. Every public highway‐rail crossing in the proposed quiet zone is equipped with one or more SSMs. The Quiet Zone Risk Index (QZRI) of the proposed quiet zone is less than or equal to the Na onwide Significant Risk Threshold (NSRT) without installing SSMs or ASMs. The QZRI of the proposed quiet zone is less than or equal to the Na onwide Significant Risk Threshold (NSRT) a er the installa on of SSMs or ASMs. The QZRI of the proposed quiet zone is less than or equal to the Risk Index with Horns (RIWH) a er the installa on of SSMs or ASMs.
8. Complete the installa on of SSMs and ASMs and any other required improvements determined by the diagnos c team at all public, private, and pedestrian crossings within the proposed quiet zone.
9. Ensure that the required signage at each public, private, and pedestrian crossing is installed in accordance with 49 CFR Sec ons 222.25, 222.27, and 222.35, and the standards outlined in the Manual on Uniform Traffic Control Devices. These signs may need to be covered un l the quiet zone is in effect.
10. Establish the quiet zone by providing a No ce of Quiet Zone Establishment to all of the par es that are listed in 49 CFR Sec on 222.43(a)(3). Be sure to include all of the required contents in the no ce as listed in 49 CFR Sec on 222.43(d). The quiet zone can take effect no earlier than 21 days a er the date on which the No ce of Quiet Zone Establishment is mailed.
***Appendix C to the Train Horn Rule provides detailed, step by step guidance on how to create a quiet zone.***
7 Guide to the Quiet Zone Establishment Process
Required Documenta on
Public authori es interested in establishing a quiet zone are required to submit certain documenta on during the establishment process. FRA has provided checklists for the various documents that can be found at h p://www.fra.dot.gov/Elib/Details/L03055. FRA’s Regional Grade Crossing Managers are available to provide technical assistance. A State’s department of transporta on or rail regulatory agency also may be able to provide assistance to communi es pursuing quiet zones. Public authori es are encouraged to consult with the agencies in their State that have responsibility for crossing safety. Some States may have addi onal administra ve or legal requirements that must be met in order to modify a public highway‐rail grade crossing.
Role of Railroads
Communi es seeking to establish a quiet zone are required to send a No ce of Intent and a No ce of Quiet Zone Establishment to railroads opera ng over the public highway‐rail grade crossings within the proposed quiet zone. Railroad officials can provide valuable input during the quiet zone establishment process and should be included on all diagnos c teams. Listed below are links to the Class I Railroads and Amtrak.
BNSF Railway (BNSF) Canadian Pacific (CP)
CSX Transporta on (CSX) Norfolk Southern (NS)
Canadian Na onal (CN) Union Pacific (UP)
Kansas City Southern (KCS) Amtrak (ATK)
FINAL NOTE
The information contained in this brochure is provided as general guidance related to the Quiet Zone Establishment Process and should not be considered as a definitive resource. FRA strongly recommends that any public authority desiring to establish quiet zones take the opportunity to review all aspects of safety along its rail corridor. Particular attention should be given to measures that prevent trespassing on railroad tracks since investments made to establish a quiet zone may be negated if the horn has to be routinely sounded to warn trespassers.
8 POINTS OF CONTACT
General Ques ons: Inga Toye, 202‐493‐6305 Debra Chappell, 202‐493‐6018
Ron Ries, 202‐493‐6285
Regional Contacts
Region 1 Connec cut, Maine, Massachuse s, New Hampshire, New Jersey, New York, Rhode Island, and Vermont 1‐800‐724‐5991
Region 2 Delaware, Maryland, Ohio, Pennsylvania, Virginia, West Virginia , and Washington, D.C. 1‐800‐724‐5992
Region 3 Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee 1‐800‐724‐5993
Region 4 Illinois, Indiana, Michigan, Minnesota, and Wisconsin 1‐800‐724‐5040
Region 5 Arkansas, Louisiana, New Mexico, Oklahoma, and Texas 1‐800‐724‐5995
Region 6 Colorado, Iowa, Kansas, Missouri, and Nebraska 1‐800‐724‐5996
Region 7 Arizona, California, Nevada, and Utah 1‐800‐724‐5997
Region 8 Alaska, Idaho, Montana, North Dakota, South Dakota, Oregon, Washington, and Wyoming 1‐800‐724‐5998
9 Rail – Moving America Forward
The mission of the Federal Railroad Administra on is to enable the safe, reliable, and efficient movement of people and goods for a strong America, now and in the future.
U.S. Department of Transporta on Federal Railroad Administra on 1200 New Jersey Avenue S.E. Washington, DC 20590 Telephone: 202‐493‐6299 www.fra.dot.gov
Follow FRA on Facebook and Twi er September 2013
10 Crossing example including curb barrier