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Common Council Meeting Agenda COMMON COUNCIL MEETING AGENDA CITY OF WAUPACA COUNCIL AGENDA REGULAR MEETING TUESDAY NOVEMBER 1, 2016 COUNCIL CHAMBERS, CITY HALL 6:00 P.M. CITY OF WAUPACA MISSION STATEMENT: “The city of Waupaca’s mission is to lead creatively, plan wisely and spend prudently to provide the services that ensure a safe and vibrant community.” 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REPORT FROM CLERK ON OPEN MEETING LAW COMPLIANCE 4. ROLL CALL 5. CONSENT AGENDA All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council member or City staff so requests it, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. The items selected for the Consent Agenda are as follows: Regular and Special Meeting Minutes, Monthly Income Report for the Parks and Recreation Department, Airport Hangar Reports, Monthly Department Head Reports, Payrolls and Bills, Quarterly Weights and Measures Reports, Quarterly Room Tax Reports, project invoices for projects previously approved by City Council, any low bid budgeted operating or capital expenditure under $25,000 approved by the appropriate Board or Committee and any expenditure of non-city funds that received a unanimous recommendation. A) PAY REQUESTS AND CHANGE ORDERS AND ANY OTHER INVOICES THAT MAY COME BEFORE THE COUNCIL: 1. All Net Consulting: Invoice No.7331, WOL.Net October 2016 billing – $2,350.00 B) MONTHLY/QUARTERLY/ANNUAL REPORTS 1. Waupaca Curling Club Hotel Motel Room Tax Grant 3rd Quarter Report 2. Waupaca County Economic Development Corp. (WCEDC) September 2016 Report 3. Waupaca County Economic Development Corp. (WCEDC) October 2016 Report 4. Waupaca Area Chamber of Commerce 3rd Quarter Room Tax Report C) APPROVAL OF BILLS – CITY GENERAL, WATER, SEWER, AND SPECIAL FUNDS D) INVOICES FOR PROJECTS/CONTRACTS HAVING PRIOR COUNCIL APPROVAL: none E) MEETING MINUTES: 1. POLICE AND FIRE COMMISSION Minutes of a Regular Meeting on October 11, 2016 Minutes of a Special Called Meeting on October 18, 2016\ 2. LIBRARY BOARD Minutes of a Regular Meeting on October 11, 2016 3. AIRPORT BOARD Minutes of a Regular Meeting on September 28, 2016 4. COUNCIL PROCEEDINGS Minutes of a Regular Meeting on October 4, 2016 6. REGULAR AGENDA 7. NON-AGENDA ITEMS AND ANNOUNCEMENTS A) ANNOUNCEMENTS AND CORRESPONDENCE: 1. Certificate of Appreciation to Joshua Peterson for 10 years of service to the City B) PUBLIC INPUT 8. UNFINISHED BUSINESS: a. Mayor’s Appointments to the Deer Management Ad Hoc Committee: Ald. Alan Kjelland, Chairperson Ald. Chuck Whitman Ald. Dave Peterson Ald. Lori Chesnut Steve Johnson Chris Anthony Sue Reniewicki Barb Haen Judith Shwonek Shelley Christie Loren Fritz 9. NEW BUSINESS: a. Memorandum of Understanding Between Wisconsin Department of Administration – Division of Facilities Development and the City of Waupaca, Wisconsin – Justin Berrens, Public Works Director b. Purchase of Squad Car – Brian Hoelzel, Police Chief 2 c. Youth Program Agreement with the Town of Farmington – Henry Veleker, City Administrator/Clerk d. License Report No. 1340, Operator’s Licenses – Henry Veleker, City Administrator/Clerk 10. ISSUES/PROJECT DISCUSSION (30 MINUTE MAXIMUM) – NO ACTION REQUIRED: a. Railroad Quiet Zone – Justin Berrens, Public Works Director 11. COMMUNICATIONS AND RECOMMENDATIONS OF THE MAYOR 12. ADJOURNMENT /s/ Mayor Brian Smith PLEASE NOTIFY THE CLERK’S OFFICE IF YOU ARE UNABLE TO ATTEND. PLEASE ADVISE THE CITY CLERK’S OFFICE IF YOU REQUIRE SPECIAL ACCOMMODATIONS. THE CITY OF WAUPACA PROVIDES EQUAL OPPORTUNITIES FOR PUBLIC MEETINGS. 3 Phone... (715)498-2159 E-Mail [email protected] Date of Invoice 10/25/2016 Invoice Number 7331 10/31/2016 Network Support 37 Hour(s) $1,813.00 10/31/2016 Remote Support 15 Hour(s) $390.00 10/31/2016 Grant 3 Hour(s) $147.00 Terms Total Due $2,350.00 Remit To: All-Net Consulting Bill To: WaupacaOnline.Net 2032 Southland Lane Attn: Accounts Payable New London, WI 54961-2424 111 S. Main Waupaca , WI 54981 October 24, 2016 City of Waupaca A Great Place to Be 111 South Main Street Waupaca, WI 54981 Dear Council Members, Thank you for supporting the Waupaca Area Chamber of Commerce and Convention and Visitor Bureau’s efforts in promoting tourism in our area. We continue to strive to be the lead in attracting visitors and helping them once they arrive to the Waupaca area. The Waupaca Area is a prime tourist destination and we continue to use different avenues to increase the amount of visitors and room nights at our lodging facilities. See the end of the report for a quick look at the impact we are making to the area. Sincerely, Terri Schulz President Waupaca Area Chamber of Commerce Waupaca Area Convention and Visitor Bureau 221 S. Main Street Waupaca, WI 54981-1522 Ph. 715-258-7343 Fax 715-258-7868 Toll Free 888-417-4040 E-Mail [email protected] 3rd QUARTER Room Tax Report - 2016 Waupaca Area Chamber of Commerce and Convention & Visitor Bureau - VP of Tourism Report 1. Waupaca Area Convention and Visitors Bureau (WACVB) – The WACVB Board of Directors meets quarterly the 4th Tuesday of April, July, October and January. The Tourism Council meets as needed on the 4th Tuesday of the remaining 8 months. 2. Waupaca Hometown Celebration parade and 4th of July Fireworks went very well. We had over 60 entries in the parade. Parade judging results: 1st place went to Faulks Bros. Construction, 2nd place went to Bethany Home, Inc., and 3rd place to Waupaca Christian Church. $14,750 was invested in the evening fireworks. It was a spectacular show and we thanked all of the volunteers for their efforts with the parade and fireworks. Based on Wisconsin Dept. of Tourism formulas, this celebration weekend had an economic impact of $309,865. We recognized Mr. Fran Vergauwen for his for over 50 Years of Hometown Day Parade Volunteering! 3. Downtown on Main Events – Our organization along with the Waupaca, King and In Between retailers group and the City of Waupaca hosted three events in Waupaca. On July 20 the Summer Games event took place with about 300 people enjoying the free picnic supper. The second Spudder Mini-Open took place on August 25. WFRV-TV 5 came out that day and gave us free press for the event – doing 2 live shots from downtown Waupaca. We had a nice turnout for this event – including a visit from The Wisconsin Spudmobile. The Waupaca Homecoming Tailgate Party and Bonfire event was held on October 7. 4. Chain O’ Lakes Blues Fest – We had a fabulous event! An estimated 800 people were in attendance at the historic Indian Crossing Casino. Utilizing Wisconsin Dept. of Tourism formulas, the Chain O’ Lakes Blues Fest had a local economic impact of $76,017. Visitors stayed at all three hotels, with friends, second homes, vacation rentals, campgrounds and B&B’s. A total of 154 attendees (67 Friday, 87 Saturday) took advantage of the shuttle service. 5. Our marketing plan continues to promote the Waupaca area as a tourism destination along with promoting Chamber events to keep a consistent “Waupaca Area” message. Advertising has been placed with FOX-11 television, this campaign schedule runs through October; Silent Sports Magazine – print and online; Central Wisconsin Travel Host Magazine; Our Wisconsin Magazine; Fun in Wisconsin; Wisconsin Cycling Magazine; Bike Wisconsin Trails Magazine; GO Escape; and Wisconsin Bike Federation. 6. Facebook Advertising – We spent $125 on Facebook advertising for the 2016 Chain O’ Lakes Blues Festival. This advertising reached out to an additional 21,377 persons Facebook Timelines in selected Wisconsin markets. This gave great exposure to our “I Love Waupaca” Facebook page. 7. Tourism Brochure Racks are restocked weekly at six locations along with our two kiosks. 8. Billboard Updating – We are working with Schneider Signs to update vinyl wraps for the Waupaca Chamber tourism billboard on Highway 10 for the upcoming winter season. 9. O’so Pond Hockey Tournament – Some initial discussions for the 2017 event have taken place. The event will be held the weekend of January 28-29. 10. Waupaca – A great place to relax & connect / meeting destination brochure continues to be distributed to promote meetings and conventions in the Waupaca area. 11. Facebook – ‘I Love Waupaca’ - 3rd QTR -2016 . Lifetime Page Likes 3,912 . QTR 3 – Net New Likes 16 . QTR 3 – Total Reached 228,411 [Facebook reach is the number of unique people who saw the content. Organic is just by posting content, paid is like advertising by putting dollars behind it.] Total Organic Reached 197,939 Total Paid Reached 30,472 12. Website – WaupacaMemories.com – had 44,670 page views and WaupacaAreaChamber.com – had 18,693 page views in 3rd QTR 2016. Both websites continue to be updated on a weekly basis with information about the area by Lynn and Mitch. This includes an events calendar which includes area things to see and do. Each has a detailed listing of the event. We are working towards revamping our two websites. 13. 23,653 inquiries were handled by the Chamber/CVB staff by way of telephone, e-mail or mail for 3rd QTR 2016. 14. Work has begun on our 2017 Waupaca Area Visitors Guide. We will produce 35,000 print copies and distribute throughout Wisconsin along with having an online version available. 15. The Chamber is responsible for the Department of Tourism’s Extranet entries for the Waupaca area. The 140 entries included tourist related events, all of our lodging facilities, restaurants, and local attractions. These are updated on a daily basis, as needed. 16. The Chamber continues to maintain an attractive Visitor’s Center open year round with over 350 brochures and business cards on display.
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