FoxAaron 1/9

Student Success Fee 2016-2017

Special Projects for Improving the Classroom Experience (SPICE)

Request for Proposals to

Modernize Classroom Equipment

Proposals due February 23, 2016 for funding in AY 2016-17

Purpose:

Funds are available through the Student Success Fee to replace classroom equipment and to modernize specialized equipment used in labs and in the classroom.

Academic departments, colleges and programs are eligible to submit proposals. Proposals will not be accepted from individual faculty. Proposals will not be accepted for spaces for which research is the primary function.

Proposals will be shared with deans and department chairs to encourage coordination of resources and to avoid duplication.

Eligible Projects and Costs:

Projects must address classroom or lab equipment or software. Eligible projects include but are not limited to: Lab and classroom equipment, new equipment, replacing or upgrading equipment, specialized software, and non-standard classroom furniture.

NOT ELIGIBLE: Standard classroom furniture, consumables (e.g., sheet metal, test tubes), general maintenance needs.

Costs: Approximately $450,000 total is available for the 2016-2017 year. Typical proposals range from $10,000 to $18,000. Maximum for any single proposal is $25,000. Proposals for less than $10,000 are also welcome. Proposals may be partially funded.

* If there is a lack of eligible proposals for funding, the remaining available funds may be transferred to Innovative Approaches to Instruction.

Request For IT and Facilities Cost Estimates:

If applicable, proposal budgets must include rough estimates provided by IT and/or Facilities as appropriate. For example, if your proposal calls for computer equipment installation, IT must provide a rough estimate of total cost of equipment plus installation.

To get estimates from IT, please submit a “Make a Request” help ticket at https://cpp.service- now.com/ess/, and put "SPICE Funding - Technical Review" in the short description box.

To get estimates from Facilities, please complete a service request and indicate that you are requesting an estimate (form at http://www.csupomona.edu/~fpm/forms/service_request.pdf). To include the estimates in your proposal, upload pdfs of the estimate documents as attachments.

Timeline:

Deadline for submission – February 23, 2016 Selection and notification to awardees– June 16, 2016 Completion of spending – By the end of the 2016/2017 fiscal year (June 30, 2017) FoxAaron 2/9 Commencement of work – TBD Selected proposals that require IT and Facilities work orders will be scheduled in cooperation with IT and Facilities.

Project selection:

The Special Projects for Improving the Classroom Experience Committee is composed of 6 student leaders, 6 faculty members, 2 Academic Affairs administrators and 1 IT administrator. The primary criterion for selection is potential impact on student learning, with other criteria including:

Relationship to industry standards Scope of impact (how many students and which students are served) Ease of integration, ease of use Reasonableness of budget and strength of rationale Sustainability

Please see the scoring rubric for more details.

Using Funds If Awarded:

If funds are awarded, a budget allocation will be made to the department and expenditures will be tracked with a specific class code in the chartfield-string used on all paperwork. Funds are state dollars (not Cal Poly Pomona Foundation, Inc.) and will be spent using state processes, guidelines and deadlines.

Awarded funds must be used for the purposes for which they were budgeted, with reasonable deviations allowable.

University Administrative Processing Timelines apply, with some deadlines as early as March, 2017 depending upon the activities involved.

For Questions:

Please email [email protected] and a committee member will respond in a timely fashion.

______

Application to Modernize Classroom Equipment:

Department or College:

Project contact name:

Telephone:

Campus Email:

The deadline to apply is February 23, 2016.

When complete, please ensure that you have successfully submitted your application within WizeHive.

Please answer the questions below briefly (2 pages maximum), and also provide an attached budget (see the budget template). Extensive detail is not necessary; however, please provide enough to inform the selection committee fully.

1. Describe the purpose of the request and the anticipated impact it will have on student learning, with reference to program goals. Describe plans for assessment of the project’s impact on student learning. 2. Describe the scope of the project. How many students will this project affect? Is there a particular group of students who will be addressed? Will the project benefit students in ways other than specific learning outcomes, e.g. enhanced employment skills or graduate-school readiness? 3. Address sustainability issues related to maintenance costs, ongoing supplies, etc. 4. What resources do you need to complete the project? Using the attached budget template, FoxAaron 3/9 provide a detailed budget, including justification for items requested. Indicate if partial funding would benefit your project and if the project is being supported by other resources. Please read, check off, and provide an electronic signature (type name) on the Commitment Statement below.

Commitment Statement:

If my project is selected for the replacing/modernizing classroom equipment program, I will:

____ Use the project resources as outlined in my budget.

____ Provide, upon request from the Special Projects for Improving the Classroom Experience Committee after June 30, 2017, a brief summary of spending and an assessment of the usefulness of the project.

____ Expend grant funds during the 2016-2017 fiscal year, understanding that spending deadlines as early as March 2017 could apply.

Electronic signature (type name and send from your Cal Poly Pomona email address): ______

Date: ______

Budget Template:

Item Amount Justification

EXAMPLE: EXAMPLE: EXAMPLE:

Cole-Parmer Compound 10 microscopes x $1729 = This multifunctional compound microscope Microscope with Display and $17,290 will enable students and instructors to Camera Plan objectives observe and navigate visual fields with greater efficiency, while simplifying the capture of high resolution microscopic images. These images can be projected in real time, shared, and/or stored for later review, editing, and incorporation into presentations and laboratory reports. This is an industry standard microscope. The cost quoted is competitive, with a volume discount included.

(Add rows as needed)

Total request:

Please answer the following:

Is your project partially funded by other sources? Please elaborate.

Would partial funding benefit your project?

Scoring Rubric:

(To be used by Selection Committee Members to evaluate proposals)

Equipment supports student learning outcomes:

4 – Equipment is demonstrably and significantly important to meeting learning outcomes FoxAaron 4/9 and/or will demonstrably and significantly improve the learning environment

3 – Equipment is important to meeting learning outcomes and/or will improve the learning environment

2 – Equipment is somewhat important to meeting learning outcomes and/or the learning environment

1 – Relationship to student learning outcomes is not clearly demonstrated in the proposal

Scope of impact on students:

4 – Equipment will benefit a very large percentage of students in the program, and/or will affect many (hundreds) non-program students by improving space that is in general use

3 – Equipment will benefit many students in the program and/or a significant number of non-program students

2 – Equipment will benefit some students in the program and few non-program students

1 – Equipment is focused on a narrow objective such that it will benefit a small number of students in a given academic year

Equipment will help the program to meet industry standards or is cutting edge within the discipline:

4 – Existing equipment is substantially faulty or obsolete and needs immediate replacement, or there is no existing equipment for the purpose, or the new equipment reflects new or current innovative technologies

3 – Existing equipment is having problems, and/or will be obsolete within 1-2 years

2 – Existing equipment is workable but does not meet industry standards

1 – Relationship to industry standards is not clearly demonstrated in the proposal

Equipment will be easy to integrate into current procedures:

4 – Equipment presents no barriers to any faculty member or student to use

3 – Equipment may require an orientation for users unfamiliar with it, and/or training has been adequately addressed in the proposal

2 – Equipment can be integrated into current procedures but will require significant training, which was not addressed in the proposal

1 – Ease of integration of equipment into current procedures was not demonstrated in the proposal.

Budget is reasonable, and justification is provided for each item:

4 – Each item has been accurately and competitively priced and a strong justification for its utility is given

3 – Items are appropriate and clear rationale is given, but pricing method is questionable

2 – Rationale for both items and pricing is weak

1 – Requests are not reasonable

Equipment use is sustainable:

4 – There are no expected additional ongoing maintenance expenses due to purchase of new equipment

3 – There are minimal new ongoing maintenance expenses and the funding for those has been adequately addressed

2 – There are significant new ongoing maintenance expenses and the funding for those has been somewhat adequately addressed FoxAaron 5/9 1 – There are significant new ongoing maintenance expenses and the funding for those has not been adequately addressed

Total: 24 possible

FOR SPICE SELECTION COMMITTEE USE ONLY:

Please comment on any item that you scored less than 3, please also add any other comments you may have:

FoxAaron 6/9 APPLICATION TO MODERNIZE CLASSROOM EQUIPMENT

College Agriculture

Department Plant Science

First Name of Project Contact Aaron

Last Name of Project Contact Fox

Collaborator names Eileen Cullen Valerie Mellano Anna Soper Telephone 909-869-2174

Campus Email [email protected]

Proposal Title for developing future leaders in urban agriculture

Please answer the questions below briefly. Extensive detail is not necessary; however, please provide enough to inform the selection committee fully. We recommend that you compose your answers in a word processing program and paste them into the fields.

1. Describe the purpose of the request and the anticipated impact it will have on student learning, with reference to program goals. Describe plans for assessment of the project’s impact on student learning.

Answer Our proposed project will prepare students for exciting opportunities in urban agriculture by modernizing the Plant Science Department's tools used for small-scale farming.

Cal Poly Pomona, with its renowned agricultural programs and unique metropolitan setting, is exceptionally qualified to prepare a diverse cohort of students for leadership roles in the up-and-coming field of urban agriculture. Urban agriculture has become a priority for non-profit organizations, city planners, and government agencies because of its associated benefits combating poverty and enhancing public health. A recent study in six American cities found that urban agriculture supplements incomes and enhances public health by providing access to nutritious food in traditionally disadvantaged communities (Vitello and Wolf-Powers, 2015). In light of these benefits, the California legislature passed the Urban Agriculture Incentive Zones (AB 551) program in 2014, allowing California municipalities to offer tax credits to urban farmers.

Despite the numerous incentives to develop urban agriculture enterprises, there are obstacles preventing urban farming endeavors from succeeding. A current lack of expertise and technical information keeps many urban agriculture efforts from becoming sustainable operations (Reynolds, 2011). The Plant Science Department is meeting this challenge head-on. The Plant Science Department hired two new professors in 2015 that will focus on urban agriculture, Aaron Fox and Eileen Cullen, and the department is developing a new Urban Agriculture Minor that will be available in 2018. The Minor will offer hands-on learning opportunities for Cal Poly Pomona students to become the urban agriculture experts FoxAaron 7/9 needed in the field. One of the main obstacles the Plant Science Department is currently facing, however, is a lack of adequate tools to properly teach our students.

"Use the right for the job" is a critical lesson in many fields and urban farming is no exception. Using the proper tool improves efficiency and safety. For example, you can technically eat soup with a knife, but it makes more sense to use a spoon; similarly a , not a , is the proper tool to prepare the soil for planting. The Plant Science Department does not currently have the "right tools" --- as we have begun to teach urban agriculture classes, we have had to borrow tools from the campus farm and the farm rarely has the number of tools we need for our students, and they often do not have the tools we need at all.

Having a wide variety of professional grade tools dedicated to educational purposes will provide students with hands-on learning experiences in proper tool use and maintenance. Rather than telling the students what tool is used for what purpose the students can "learn-by-doing" and see why each tool is specifically designed for certain tasks. Similarly, many low-quality farm and garden tools only last one year, but high quality tools can last for decades, ultimately saving money for an urban farmer --- we can teach this valuable lesson to students and instruct them in how to properly maintain their tools.

Along with inadequate tools we also do not have the proper equipment specific to urban farming. Tractors are not practical in urban settings and space for packing and processing fruits and vegetables is limited. Instead, walk-behind rototillers are used and small vegetable washing stations are built. Also, urban farms need to safely manage their wastes with proper on-site composting facilities. This proposal asks for funds to purchase a rototiller and the materials needed to build a small wash station and a three-bin composting station. This equipment will be used to teach valuable lessons in produce (fruit and vegetable) handling, waste management, food safety and sustainability. The proposal also asks for 4 WTUs of release time during Fall 2016 for Dr. Aaron Fox so he has the dedicated time to build the wash-station and composter. 2. Describe the scope of the project. How many students will this project affect? Is there a particular group of students who will be addressed? Will the project benefit students in ways other than specific learning outcomes, e.g. enhanced employment skills or graduate-school readiness?

Answer This project will immediately effect the urban agriculture classes we are already offering. For example, Dr. Fox is currently teaching "PLT 499/L: Small-scale Sustainable Production" (Winter 2016), a class of 19 students from four different departments (Plant Science, Agricultural Science, Agribusiness and Food Industry Management, and Communications) and two different colleges (College of Agriculture and College of Letters, Arts, and Social Sciences). The laboratory component of this class involves hands-on learning activities in sustainable soil management, irrigation and water conservation, and integrated pest management among others, all of FoxAaron 8/9 which need specialized tools. The class is currently having to borrow whatever tools the campus farm can offer. We plan to offer this class regularly and it will become a core class of the Urban Agriculture Minor in 2018 (PLT 4965).

Other classes that can directly benefit from this project include "PLT 437: Environmental Sustainable Agriculture" and "PLT 222: Culinary Produce Technology". During Fall 2015, "Environmental Sustainable Agriculture" had 40 students from five different departments and three different colleges (College of Agriculture, College of Science, and College of Environmental Design). This Plant Science class is an Elective Core Course for Environmental Biology majors (College of Science, Biological Sciences Department). Similarly, "PLT 222: Culinary Produce Technology" is a faculty-approved elective support class for Hospitality Management majors in The Collins College of Hospitality Management.

We anticipate that over 100 students per year will use the tools asked for in this project. Not only will these tools better meet the class needs for each student, they will also prepare students for leadership roles in government, non-profit, and businesses related to urban agriculture. 3. Address sustainability issues related to maintenance costs, ongoing supplies, etc.

Answer We are requesting funds for a one-time expenditure. The tools we plan to purchase are professional grade and built to last. Many of the tools have lifetime warranties.

By having a locked tool shed that only faculty have access to, we will ensure that these tools are well maintained, do not go missing, and are used for educational purposes.

Any ongoing supply needs, such as minimal fuel costs for the rototiller, can be purchased with departmental funds. 4. What resources do you need to complete the project? Using the attached budget template, provide a detailed budget, including justification for items requested. Indicate if partial funding would benefit your project and if the project is being supported by other resources.

Answer See attached “Budget” and “Detailed Tool Budget” in Supplemental information for further details OPTIONAL: If you have information that is supplemental to your proposal, such as an image, chart, graph, IT or Facilities estimate, etc., please upload it as a PDF.

Supplemental information Detailed Tool Budget.pdf (optional)

BUDGET

Please download the budget template linked here and use this template to construct your budget. Please upload your budget as a PDF when completed.

Budget: Final Budget SPICE GRANT 2016.pdf FoxAaron 9/9 Total budget request $24,521

Does your project have other No other funding sources at present. funding sources? If so, please describe them briefly.

Would partial funding benefit your Partial funding would benefit the project. We have organized our project? If so, what level of budget in order of priorities (tools > shed > rototiller > composter > funding would be required for a wash station > release time). $15,000 would be required for a viable viable project? project.

COMMITMENT STATEMENT

If my project is selected for the replacing/modernizing classroom equipment program, I will:

1. I will use the project resources as outlined in my budget, with reasonable deviations allowed subject to approval by the SPICE committee chair. 2. I will expend grant funds during the 2016-2017 fiscal year, understanding that spending deadlines as early as March 2017 could apply. I understand that funds not expended will revert from my department to the Student Success Fee. 3. I understand that if my project requires IT and/or Facilities work, it will be scheduled in cooperation with IT and Facilities, and may be completed well after Summer 2016. 4. I will provide, upon request from the Special Projects for Improving the Classroom Experience Committee after June 30, 2017, a brief summary of spending and an assessment of the usefulness of the project. Electronic Signature Aaron F. Fox

Proposal checklist (for your information)

The proposal is from a department, college, or program, not an individual faculty member. Department chair or dean is aware of the proposal. Proposal addresses all questions in the narrative, with reference to the scoring rubric. Proposal budget includes documentation of estimates from IT and/or Facilities, as applicable. Proposal budget is within the range of the Classroom Modernization Program. Supporting documentation, if any, is uploaded. Commitment statement is checked. Detailed Tool Budget: Tools for developing future leaders in urban agriculture

Item/Tool Price & Total Vendor Number Wheel barrow 2 at $100 $200 Home Depot Hand cart 1 at $360 $360 Carts Vermont Earthway Vegetable Seeder 3 at $115 $345 J S Company Wheel 2 at $148 $296 Amazon.com 14 Gauge Round Point Shovel 20 at $35 $700 Amazon.com Long-handled Square Shovel 2 at $34 $68 Gemplers Post-hole digger 1 at $52 $52 Gemplers Treaded Garden Spade 7 at $88 $616 Clarington Forge Long-handled Garden Spade 5 at $95 $475 Clarington Forge 7 at $85 $595 Clarington Forge Long-handled Garden Fork 5 at $90 $450 Clarington Forge 12-Gauge Garden 20 at $30 $600 Amazon.com Dutch Hoe 5 at $60 $300 Amazon.com Colinear Hoe 5 at $42.50 $212.50 J S C Stirrup Hoe 5 at $53 $265 J S C Diamond Hoe 2 at $85 $190 Amazon.com Warren Hoe 2 at $35 $70 Gemplers Scuffle Hoe 2 at $45 $90 Amazon.com Grape Hoe 2 at $50 $100 Lehmans.com 5 at $37 $185 Amazon.com Bow 10 at $50 $500 Amazon.com Pitch Fork (Manure Fork) 3 at $40 $120 Amazon.com Leaf Rake 1 at $30 $30 Amazon.com Digging Tool (Hori-Hori/Soil Knife) 10 at $62.50 $625 Garrett Wade Garden 10 at $19.00 $190 Amazon.com 3-inch Medium Trowel 10 at $31.00 $310 Red Pig Garden Tools Harvest Knife Kits 20 at $47 $940 Harris Seeds Harvest Baskets (Ag Container) 30 at $7.85 $235.50 Union Jack Pruning Snips (Pocket Snips) 30 at $15 $450 G S C Hand Pruners 30 at $43 $1,290 Amazon.com 5 at $48 $240 Amazon.com Hand Saws 5 at $47 $235 Amazon.com Cut-resistant work gloves 40 at $6 $240 Grainger Safety glasses 30 at $15.25 $457.50 ULINE Tool sharpeners 30 at $6.15 $184.50 Amazon.com Tool hangers and containers Various $500 Various construction tools Various $500 TOTAL $13,217

Pictures and prices of each item on subsequent pages.

Application to Modernize Classroom Equipment:

Tools for developing future leaders in urban agriculture

BUDGET

Item Amount Justification  These are professional grade tools, used by small-scale farmers and professional landscapers (see itemized budget in supplementary materials). Many of these tools have lifetime warranties. Students will learn Urban agriculture hand how to properly use and tools for sustainable soil maintain these tools. management, planting, $13,217 (see details in  We are currently borrowing integrated pest itemized budget below) tools from the campus farm. management, water They do not have the number conservation and of tools we need for a class, harvesting. and they often do not have the tools that we need for the specific lesson we are teaching.  We have done extensive research to find the tools we need at competitive prices (see details in itemized budget).

 A tool shed is needed to store the requested tools. A separate, locked tool shed dedicated to these classroom 10ft by 12ft Tool shed $2,500 tools will insure that all tools are well maintained, do not go missing, and are used for educational purposes.  Will be used to teach soil preparation prior to planting and as a comparison to using hand tools. Rear-tine Rototiller $2,500  Rototillers are an important piece of equipment for urban growers, where tractors are not practical  Students will learn how urban farms need to safely manage their wastes with proper on-site composting

Materials for a 3-Bin  This simple 3-bin composter $400 Compost Bin (details on designs at this hyperlink and link2) will provide learning opportunities pertaining to waste management, food safety, and sustainability.  Students will learn how to properly handle fruits and vegetables after harvesting them

Materials for a small  This simple vegetable wash $1,000 vegetable wash station station (details on design at this hyperlink) will provide learning opportunities pertaining to produce (fruits and vegetables) handling and food safety  Dedicated time to build the 4 WTUs release time, Fall $4,904 wash-station and composter as 2016, for Dr. Aaron Fox well as procure all of the tools. Total request: $24,521