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Public Works Committee Agenda PROPOSED AGENDA PUBLIC WORKS / FINANCE / SAFETY COMMITTEE Monday, December 16, 2019, 4:00 pm Call to Order 1. Approval of Consent Agenda: a. Approval of minutes from the December 2, 2019 meeting. 2. Public Input 3. Approval of Agenda 4. Council Consideration of Construction Change Order No. 3 (Final) with J&J Earthworks, Inc. for the 2018 Street Improvements Project, Project No. 1801-D, 26th Street SE, for an increase of $16,359.39. 5. Council Consideration of Construction Change Order No. 1 (Final) with J&J Earthworks, Inc., for the 3rd Avenue SW Drainage Improvements, Project No. 1910, for an increase of $14,982.55. 6. Council Consideration of Construction Change Order No. 1 (Final) with Crestone Builders Inc. for the Downtown Alley Reconstruction Project No. 1907, for an increase of $543.39. 7. Presentation of Lake Kampeska Master Plan by Confluence and Infrastructure Design Group, Inc. 8. Old Business 9. New Business 10. Executive Session Pursuant to SDCL §1-25-2 11. Adjourn Note: It is expected that a quorum of the City Council will be in attendance at this committee meeting. PUBLIC WORKS / FINANCE / SAFETY COMMITTEE MEETING Monday, December 2, 2019 Present: Mayor Caron and Council Members Albertsen, Buhler, Heuer, Holien, Lalim, Redemske, Roby, Vilhauer, Weyh & Mantey (via phone) Also Present: Heath VonEye, Jeremy Walgrave, Rob Beynon, Terry Kelly, Dan Miller, Matt Roby, Steve Lehner, Colin Paulsen, Mark Guthmiller & others The meeting was called to order by Mayor Sarah Caron. Approval of the Consent Agenda Motion was made by Josh Weyh and seconded by Ried Holien to approve the following items on the Consent Agenda: minutes from the November 18, 2019 Public Works/Finance/Safety Committee meeting. All voted in favor and motion carried. Adam Lalim took his seat. Public Comment Mark Guthmiller, 1108 Oak Drive, spoke in opposition to the proposed Stormwater Utility. Approval of the Agenda Motion was made by Glen Vilhauer and seconded by Ried Holien to approve the agenda; all voted in favor and motion carried. Review and Discussion on Draft Stormwater Utility Ordinance. Public Works Director/City Engineer Heath VonEye recapped the discussion from the November 18, 2019 Committee meeting, and introduced Jeremy Walgrave, SEH Inc., who presented a draft Stormwater Utility Ordinance. Jeremy and Heath answered questions from the council during the presentation. Steve Lehner, General Manager of Watertown Municipal Utilities, spoke about potential issues with the Stormwater Utility Fee being included on the monthly utility billing, if that option was chosen. Mark Guthmiller voiced additional concerns with a utility being levied against property owners in new developments, when a storm sewer system should have been installed at the developer’s cost. No action was taken. Continued Presentation and Discussion on the use of Snow Gates. As a follow-up to the November 18, 2019 Committee meeting, a discussion continued on the use of snow gates. Street Superintendent Rob Beynon presented costs associated with expanding the snow gate operation to cover the entire city. Costs were also presented for hiring contractors to clear the driveway windrows. No action was taken. AZA Accreditation Options/Report. Terry Kelly, Interim Park & Rec Director, and Dan Miller, Zoo Director, reviewed the Association of Zoos and Aquariums (AZA) Accreditation Report, and the options that the Bramble Park Zoo will need to implement in order to retain accreditation. Top deficiencies from the AZA report include the need for additional full-time animal staff, a quarantine facility, and a perimeter fence. Dan explained that a full-time staff position is in the budget for 2020, the quarantine building could be designed and be bid-ready by June if funded, and the perimeter fence should be completed in a week. With a plan for financial commitment for the quarantine building and procedures that will be implemented internally, staff feels this should satisfy the requirements of the AZA. Due to time constraints, the discussion had to be cut short and no action was taken. Old Business None New Business None Executive Session None held. Motion made by Adam Lalim and seconded by Josh Weyh to adjourn meeting at approximately 5:35 p.m.; all voted in favor and motion carried. Respectfully submitted, Lori Marscheider Request for City Council Action TO: Mayor and City Council FROM: Heath VonEye, M.S.E, P.E., Public Works Director/City Engineer MEETING DATE: December 16, 2019 _____________________________________________________________________________ Subject: Council Consideration of Change Order No. 3 Final with J&J Earthworks, Inc. for the 2018 Street Improvements Project, Project No. 1801-D, 26th Street SE, for an increase of $16,359.39. _____________________________________________________________________________ Background: The Project includes the construction of 26th Street SE from 14th Avenue SE going north approximately 396’. Construction consists of approximately 360 LF of 15” & 42” RCP storm sewer, 3 storm sewer structures, 386 LF of 8” PVC sanitary sewer main, 1 sanitary sewer manhole, 1,140 CY of unclassified excavation, 1,612 Ton of base course, 858 LF of concrete curb & gutter and 405 Ton of asphalt concrete surfacing. The work for this project has now been completed. City Staff has prepared Change Order No. 3 Final to identify the bid items with final quantities differing from the planned quantities on the original bid form, and to request authorization to adjust the final contract amount to match the “As-Built” quantities and associated costs. An adjustment of unit price was also agreed to for a sanitary sewer manhole and the installation of three (3) water services. This Change Order will increase the Contract Amount by $16,359.39 and the Contract Time by 147 days, bringing the date of final completion to October 24, 2019. _____________________________________________________________________________ Actual Cost vs. Budget: This Change Order will increase the contract amount by $16,359.39 for a new contract amount of $191,089.39. The original contract amount for this project was $174,730.00. This amount was assessed to the property taxes of the adjacent lots. _____________________________________________________________________________ Suggested Motion: I move to approve Change Order No. 3 Final with J&J Earthworks Inc. for the 2018 Street Improvements th Project, Project No. 1801-D, 26 Street SE, for an increase of $16,359.39. _____________________________________________________________________________ Staff Reference: Colin Paulsen, Assistant City Engineer _____________________________________________________________________________ Attachments: Change Order No. 3 Final Map 1330 23 ST SE 1300 23 ST SE Legend 2410 14 AVE SE Adjacent Property Adjacent Street To Be Improved Be To Street 2431 14 AVE SE AVE 14 2431 STR 4-116-52 STR 0 100 1 inch = 150 feet 150 = inch 1 1 4 T H 50 Feet A V E / S E 1415 26 ST SE ST 26 1415 1429 26 ST SE ST 26 1429 Project No. 1801 - 26th St SE St 26th - 1801 No. Project 2018 Assessment 2018 26TH ST SE 2428 9 AVE SE AVE 9 2428 1402 - 1408 26 ST SE ST 26 1408 - 1402 2637 15 AVE SE AVE 15 2637 1201 29 ST SE ST 29 1201 2707 15 AVE SE AVE 15 2707 Request for City Council Action TO: Mayor and City Council FROM: Heath VonEye, M.S.E, P.E., Public Works Director/City Engineer MEETING DATE: December 16, 2019 Subject: Council Consideration Change Order No. 1 (Final) with J&J Earthworks, Inc., for the 3rd Avenue SW Drainage Improvements, Project #1910, for an increase of $14,982.55. Background: The Project included the reconstruction of 3rd Avenue SW from 3rd Street SW to 2nd Street SW, in-part for improving drainage and mitigating runoff. The project consisted of approximately 192 CY of unclassified excavation, 533 ton of base course, 686 LF of curb & gutter, 267 SF of concrete sidewalk, 83 SY of concrete approach pavement, 88 LF 15” RCP storm sewer, and 314 ton of asphalt concrete surfacing. The work for this project has now been completed. The consultant engineer has prepared Change Order No. 1 Final to identify the bid items with final quantities differing from the planned quantities on the original bid form, and to request authorization to adjust the final contract amount to match the “As- Built” quantities and associated costs. This Change Order also includes the additional work to add six inches (6”) of millings beneath the base course and additional Unclassified Excavation because of unsuitable material found unexpectedly during construction. Other minor adjustments were made for the ease of construction. The consultant and staff recommend this Change Order for approval. This Change Order will increase the Contract Amount by $14,982.55. Actual Cost vs. Budget: The funding for this project has been budgeted in the Capital Improvement Fund, Account 212- 43280-43916 in the amount of $142,700. This Change Order brings the contract amount to $148,588.15. Additonally, two (2) separate work orders were signed with Infrastructure Design Group (IDG) for the design and to provide contruction administration for the project in a not-to- exceed amount of $32,700.00. These professional services were previously approved by the City Council. A budget supplement will be brought forward for the additional funds needed. Suggested Motion: I move to approve Change Order No. 1 (Final) with J&J Earthworks, Inc., for the 3rd Avenue SW Drainage Improvements, Project #1910, for an increase of $14,982.55. Staff Reference: Colin Paulsen, Assistant City Engineer Attachments: Change Order No. 1 Final Request for City Council Action TO: Mayor and City Council FROM: Heath VonEye, M.S.E, P.E., Public Works Director/City Engineer MEETING DATE: December 16, 2019 Subject: Council Consideration for Construction Change Order No. 1 (Final) with Crestone Builders Inc. for the Downtown Alley Reconstruction Project No. 1907, in the amount of $543.39.
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