October 9, Agenda Packet
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GLOUCESTER COUNTY SCHOOL BOARD MONTHLY MEETING Tuesday, October 9, 2018 5:30 PM – OPEN MEETING (AUDITORIUM) followed by CLOSED MEETING (Rm. A135) THE THOMAS CALHOUN WALKER EDUCATION CENTER 6099 T.C. WALKER ROAD GLOUCESTER, VIRGINIA 23061 I. Call to Order and Roll Call – Mrs. Anita Parker, Chair, and Ms. Carol Dehoux, Clerk – Action II. Moment of Silence and Pledge of Allegiance – Mrs. Parker & Ms. Christine Hicks, SAC Representative III. Additions/Changes/Adoption of Agenda – Dr. Walter Clemons and Mrs. Parker – Action IV. Approval of Items Contained in the Consent Agenda – Mrs. Parker – Action (By Poll Vote) A. Approval of Policy Manual Updates (1st/2nd Readings) 1. IHB-R Class Size B. Informational Central Food Service Financial Report as of August 31, 2018 C. Informational Membership Report as of September 30, 2018 D. Informational Discipline Report for September 2018 E. Informational Visiting Teachers Report for September 2018 F. Approval of Average Route Mileage for Mileage Supplement G. Approval of Fundraisers for Quarter ending September 2018 H. Approval of Study Trips for 2018-19 I. Approval of Advisory Council Members J. Approval of Intent to Pursue Social Studies Textbook Adoption K. Informational Organizational Chart V. Citizens’ Comment Period – (Speakers are asked to state their name, the district in which they reside and limit their remarks to 3 - 5 minutes, to be determined by the Chairperson) – Mrs. Parker VI. Student/Staff Presentations/Recognitions – Mrs. Parker – Information A. Presentation by WHRO – Bert Schmidt, WHRO President & Brian Callahan, WHRO Chief Education Officer B. Cool School Tech Tools – Technology Resource Classes – Jessica Lawson, Abingdon and Sharon Carino, Botetourt C. Disability History and Awareness Month – Kristy Holland, GHS VII. School Board Members’ Items A. VSBA Annual Convention – November 14-16, 2018 in Williamsburg, VA. Cost $305 each. (Mrs. Parker, Mr. Lee, Ms. Nelson, Ms. Mack and Dr. Clemons are registered.) B. VSBA Student Dress Codes and the First Amendment Webinar, October 30, 2018 (12:00 – 1:00) in Conf. Rm. A111 at TCWEC (Ms. Rice, Mr. Hartley and Ms. Ciemniecki have indicated they will attend.) – Mrs. Parker – Information C. October is “VSBA Bullying Prevention Month” – Mrs. Parker – Information D. November is “VSBA Take your Legislator to School Month” – Mrs. Parker – Information E. Other Matters as brought up by Board Members VIII. Student Advisory Committee (SAC) Items – Ms. Hicks IX. Superintendent’s Items – Dr. Clemons A. Update on Membership as of September 30, 2018 – Information B. 2018-24 Comprehensive Plan – Action X. Instructional Items – Dr. Chuck Wagner A. Monthly Departmental Report – Information B. 6th Grade Chromebook Distribution – Information XI. Administrative Items – Mr. John Hutchinson A. Monthly Departmental Report – Information XII. Budget and Finance Items – Ms. Heather Lucas A. Monthly Departmental Report – Information B. Acceptance of Donations – Action C. Financial Report for August 2018 – Information D. FY’20 Budget Calendar – Action XIII. Human Resources Items – Ms. Gwyn Ciemniecki A. Monthly Departmental Report – Information XIV. Public Announcements – Mrs. Parker – Information A. Thursday, October 18, 2018 – Early Dismissal for Elementary @ 1:30 p.m. B. Friday, November 2, 2018 – Last Day of 1st Quarter C. Monday, November 5, 2018 – Professional Day / Diversity Day / No School for Students D. Tuesday, November 6, 2018 – Professional Day / Election Day / No School for Students E. Wednesday, November 7, 2018 – 1st Day of 2nd Quarter F. Tuesday, November 13, 2018 - Next Monthly School Board Meeting @ 5:30 p.m. – Thomas Calhoun Walker Education Center (Auditorium) XV. Call for Closed Meeting – Mrs. Parker – Action - Pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711, (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.). XVI. Return to Open Meeting/Certification of Closed Meeting – Mrs. Parker and Mr. Hutchinson – Action - Board to reconvene into open session and certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in subsection A of Section 2.2-3711; and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. Note: Acting clerk to conduct poll vote on certification. XVII. Personnel Items – Mrs. Parker – Action A. Approval of Monthly Personnel Appointments, Resignations, Etc. XVIII. Call for Adjournment – Mrs. Parker – Action GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM MEETING DATE: October 9, 2018 AGENDA SUBJECT: Policy Manual Update ATTACHMENTS: Policy Review Notes – October 2018 School Board Meeting – Consent Agenda Items Regulation Revision IHB-R Class Size TYPE OF AGENDA ITEM: X CONSENT X INFORMATION ONLY – NO DISCUSSION REGULAR INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION X ACTION BACKGROUND / SUMMARY: The above regulation in section “I” Instruction was reviewed with the appropriate staff members, and are being recommen ded for revision in an effort to update our Policy Manual and/or to conform to model VSBA policy and/or the Code of Virginia. REQUESTED ACTION: That the Board receive, for informational purposes : Regulation Revisions: IHB-R FOR MORE INFORMATION, CONTACT PRESENTER: Name: John E. Hutchinson Assistant Superintendent for Administrative Services Phone: (804) 693-5304 E-mail: [email protected] GLOUCESTER COUNTY SCHOOL BOARD POLICY MANUAL POLICY REVIEW NOTES CONSENT AGENDA ITEMS October 9, 2018 Policy Code Revision IHB-R Class Size This language of this regulation has been revised in order to reflect an exception for English class student-to-teacher ratios from 22:1 to 24:1, and to conform to model VSBA policy. Gloucester County Public Schools | Administrative Services | The Thomas Calhoun Education Center | 6099 T.C. Walker Road | Gloucester, VA 23061 File No. IHB-R CLASS SIZE The Gloucester County School Board is committed to having class sizes that create academic environments which are safe and orderly and help all students reach their fullest potential. As a result, Gloucester County Public Schools shall strive to have class sizes (student/teacher ratios) as small as possible in the effort to maximize the teaching and learning process. Listed below are the preferred class sizes that Gloucester County Public Schools shall strive to attain: 18 to 1 in grades K-3 20 to 1 in grades 4-5 22 to 1 in grades 6-8, and 21:1 in grades 6-12 (exception 24:1 for English classes) 25 to 1 in grades 9-12 ADOPTED: December 8, 2015 REVISED: October 9, 2018 Gloucester County School Board Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061 SCHOOL BOARD AGENDA ITEM GLOUCESTER COUNTY PUBLIC SCHOOLS OFFICE OF STUDENT SERVICES BRYAN L. HARTLEY MEMBERSHIP REPORT 2018-2019 DATE: September 28, 2018 TOTAL MEMBERSHIP 5267 Total No. No. of Total No. No. of Total No. Total No. Abingdon Students Classes Botetourt Students Classes Page Students Peasley Students Kindergarten 93 4 Kindergarten 92 5 Grade 6 193 Grade 6 203 Grade 1 87 4 Grade 1 107 5 Grade 7 170 Grade 7 202 Grade 2 85 4 Grade 2 96 5 Grade 8 191 TOTAL 187 Grade 3 85 4 Grade 3 107 5 TOTAL 554 TOTAL 592 Grade 4 112 5 Grade 4 106 5 RASP* 2 RASP* 2 Grade 5 98 5 Grade 5 94 5 TOTAL 560 26 TOTAL 602 30 Total No. No. of Total No. No. of Total No. Achilles Students Classes Petsworth Students Classes GHS Students Kindergarten 67 3 Kindergarten 41 2 Grade 9 481 Grade 1 70 4 Grade 1 45 3 Grade 10 463 MEMBERSHIP BY GRADE Grade 2 61 3 Grade 2 48 3 Grade 11 441 Grade 3 66 3 Grade 3 67 3 Grade 12 390 Grade 4 63 3 Grade 4 53 3 TOTAL 1775 K 354 Grade 5 91 4 Grade 5 44 2 GED* 12 1 389 TOTAL 418 20 TOTAL 298 16 RASP* 12 2 369 Regional 6 2 3 403 4 411 Total No. No. of Bethel Students Classes 5 420 Kindergarten 61 3 New Horizons Students 6 396 Grade 1 80 4 Grade 3 2 7 372 Grade 2 79 4 Grade 5 1 8 378 Grade 3 78 4 Grade 6 1 9 481 Grade 4 77 4 Grade 7 1 10 463 Grade 5 93 4 Grade 8 4 11 441 TOTAL 468 23 Grade 12 3 12 390 TOTAL 12 TOTAL 5267 *RASP students are included in their respective schools **New Horizon students are included in respective schools Monthly ABG ACH BET BOT PETS PAGE PEA GHS Total YTD Out In Out In Out In Out In Out In Out In Out In Out In Out In Out In EXTREMELY SERIOUS* DRUGS - bringing, possessing, use (DR1) 1 2 3 0 3 0 DRUGS - poss. of over-the-counter (D5G) 1 1 0 1 0 THREATENING - agasint student (TI2) 1 1 1 1 1 1 Serious Offenses DISRESPECT - minor (D1C) 2 0 2 0 2 DEFIANCE - minor (D2C) 1 2 1 2 1 2 REPORT** MONTHLY SUSPENSION DISRUPTIVE DEMONSTRATION (D3C) 1 2 1 1 1 4 2 4 2 CLASS DISRUPTION (D5C) 2 1 2 1 2 1 OBSCENE LANGUAGE/GESTURES (D6C) 1 1 1 1 1 1 INSUBORDINATION - minor (D8C) 1 0 1 0 1 SEPTEMBER VERBAL/PHYSCIAL CONFRONTATION no injury 2018-2019 (F1T) 2 4 5 1 9 3 9 3 FIGHTING - minor or no injury (FA2) 2 0 2 0 2 TOBACCO - use/possession/sale (TB1) 11 11 0 11 0 TOBACCO - paraphernalia (T4B) 2 2 0 2 0 CHEATING/LYING/FORGERY (S2V) 1 0 1 0 1 OTHER VIOLATIONS NOT LISTED (S3V) 1 2 0 3 0 3 TOTAL SUSPENSIONS--EXTREMELYSERIOUS 3 0 0 0 0 0 2 2 0 1 0 3 7 2 18 10 30 18 30 18 SERIOUS 0 0 0 0 0 0 1 0 0 0 1 1 0 0 3 0 5 1 5 1 Total Suspensions ALL CATEGORIES 3 0 0 0 0 0 3 2 0 1 1 4 7 2 21 10 35 19 35 19 TOTAL YEAR TO DATE ALL CATEGORIES 3 0 0 0 0 0 3 2 0 1 1 4 7 2 21 10 35 19 35 19 TOTAL RECOMMENDATIONS FOR LONG TERM 1 TOTAL RECOMMENDATIONS FOR EXPULSION 2 Number of Students w/multiple out-of-school suspensions: 3 offenses 4 offenses 5 or more offenses **Only offenses that have been violated are being reported Gloucester County Public Schools Office of Student Services 6099 T.