James City County, Virginia FY2022 Proposed Operating Budget
PROPOSED FY2022-2026 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
We work in partnership with all citizens to achieve a quality community. Proposed Operating Budget
FY2022
Proposed Capital Improvement Program FY2022 - FY2026
Prepared by the Department of Financial and Management Services
Sharon Day, CPA Director of Financial and Management Services
Cheryl Cochet Assistant Director of Financial and Management Services
Jeffrey Wiggins Senior Budget and Accounting Analyst
Margo Zechman Senior Budget and Accounting Analyst
Megan D’Annibale Administrative Coordinator This page intentionally left blank. Table of Contents JAMES CITY COUNTY, VA
FY2022 PROPOSED OPERATING BUDGET Introduction Page Public Hearings and Work Sessions Schedule i Organization Chart ii Board of Supervisors and County Officials iii County Profile iv-viii Budget Overview 1-6 Distinguished Budget Presentation Award 7 Fiscal Policies 8-10
Section A - Budget Message and Financial Summaries
Budget Message A-1-15 Financial Summaries A-16-19
Section B - General Fund Revenues
Detailed Summary B-1 Financial Summaries and Comments by Source B-2-10
Section C - General Fund Expenditures
Departmental Expenditure Summary C-1 Expenditures by Account Code Type C-2
Administrative Services Board of Supervisors C-3-4 County Administration C-5-6 County Attorney C-7-8 Economic Development C-9-10 Human Resources C-11-12 Voter Registration and Elections C-13-14
Court Services Courthouse C-15-16 Clerk of the Circuit Court C-17-18 Commonwealth’s Attorney C-19-20 Sheriff C-21-22 Courts/Judicial C-23-24
Public Safety Police Department C-25-26 Animal Control C-27-28 Fire/EMS C-29-30 Emergency Management C-31-32 Emergency Communications C-33-34
Table of Contents JAMES CITY COUNTY, VA
Page Financial Administration Treasurer C-35-36 Satellite Services Office C-37-38 Commissioner of the Revenue C-39-40 Financial and Management Services C-41-42 Accounting C-43-44 Purchasing C-45-46 Real Estate Assessments C-47-48
Information Resources Management Information Resources Management C-49-50 Information Technology Infrastructure C-51-52 Information Technology Core Application C-53-54
Community Development Community Development C-55-56 Planning C-57-58 Zoning Enforcement C-59-60 Building Safety and Permits C-61-62
General Services General and Capital Services C-63-64 Facilities Maintenance C-65-66 Grounds Maintenance C-67-68 Fleet and Equipment C-69-70 Stormwater and Resource Protection C-71-72 Solid Waste Management C-73-74
Parks and Recreation C-75-76
Nondepartmental Contribution to Williamsburg-James City County Public Schools C-77-78 Williamsburg Regional Library System C-79 Other Regional Entities C-80 Health Services C-81 Contributions to Other Outside Agencies C-82 Transfers to Other Funds C-83 Nondepartmental C-84
Section D - Capital Improvement Program Overview D-1-2 Revenue Summary D-3 Expenditure Summary D-4 School Projects D-5-6 County Projects D-7-10 Carryforward Projects D-11-13
Table of Contents JAMES CITY COUNTY, VA
Section E - Other Funds Page Debt Service Fund E-1-5 Tourism Investment Fund E-6-8 Virginia Public Assistance Fund E-9-10 Housing and Neighborhood Development Fund E-11-12 Colonial Community Corrections E-13-14 Special Projects/Grants Fund E-15
Section F – Supplementary Information
Five-Year Operating Budget Projections F-1 Reconciliation of Appropriations for FY20 As Shown in FY21 Budget F-2 Property Tax Rates Per $100 of Assessed Value - Last Ten Fiscal Years F-2 Budgeted Employment Data All Funds F-3-4 Authorized Positions Per Department F-5-11 General Fund Revenues by Source (In Percent) - Last Ten Fiscal Years F-12 General Fund Revenues by Source (In Dollars) - Last Ten Fiscal Years F-12 Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures F-13 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita F-14 Assessed and Estimated Actual Value of Taxable Property - Last Ten Fiscal Years F-15 List of Principal Property Taxpayers F-16 List of Principal Employers F-16 Unemployment Rate and Labor Force F-16 Households and Population F-17 Median Household Income F-18 Educational Attainment F-18 Population by Race and Gender F-19 Age Distribution F-19 Glossary F-20-23 Acronyms F-24-25
Section G – Appendices
Appendices Overview G-1 Appendix A – Tax Rate Schedule G-2-4 Appendix B – Fee Schedule G-5-25
JAMES CITY COUNTY
INTRODUCTION Public Hearings and Meetings Schedule
The Board of Supervisors of James City County invites comments on the Proposed Budget for the fiscal year ending June 30, 2022. Oral comments may be presented at the Public Hearing on April 13, 2021.
Budget Meeting Dates: • Tuesday, April 13, 2021 at 5:00 p.m. Board of Supervisors’ Meeting - Public Hearing on Budget James City County Government Center, 101-F Mounts Bay Road • Tuesday, April 27, 2021 at 1:00 p.m. Board of Supervisors’ Business Meeting - Proposed Budget James City County Government Center, 101-F Mounts Bay Road • Tuesday, May 11, 2021 at 5:00 p.m. Board of Supervisors’ Meeting - Budget Adoption James City County Government Center, 101-F Mounts Bay Road
The public is encouraged to attend. Cox Cable Channels 48 and 1048 will broadcast these hearings and business meetings.
Written comments may be mailed to the Office of the County Administrator, P.O. Box 8784, Williamsburg, Virginia 23187-8784; or may be presented to the Board at its public hearing. Budget information will be available on March 26, 2021 on the County’s website www.jamescitycountyva.gov.
Copies of the Proposed Budget are available at the Department of Financial and Management Services located in Building F of the James City County Government Center, James City County Library, and the Williamsburg Library.
i This page intentionally left blank. James City County Organization Chart
Effective 2/19/2021 RESIDENTS
General Assembly Commissioner Clerk of the Board of Supervisors / Commonwealth's Treasurer Sheriff of the Revenue Circuit Court Board of Directors Attorney Circuit Court Judge
Electoral Board
Voter Registration James City Service County Attorney County Administrator Assistant County and Elections Authority Assistant County Administrator – Administrator Public Safety
Financial and Information Community Economic Human General Services Parks and Management Resources Social Development Development Resources Communications Fire Police Recreation Services Management Services
Housing Capital Projects Planning Tourism Infrastructure & Deputy Chief, Budget Battalion Chiefs, Parks Network Security Administrative Operations Services
Fleet and Zoning Equipment Enforcement Recreation Accounting Video Services Emergency Operations Services Management Facilities and Building Safety Custodial and Permits Risk Web/Publications Management/ & Records Services Recreation Emergency Support Safety Management Centers Communications Services Neighborhood Grounds Geographic Development Information Maintenance Real Estate Colonial System Assessments Community Fire Marshal Corrections Solid Waste Core and Recycling Applications Purchasing
Stormwater and Resource Protection ii Board of Supervisors
County Officials
Scott A. Stevens County Administrator
Jason Purse Assistant County Administrator
Bradley Rinehimer Assistant County Administrator
iii COUNTY PROFILE HISTORY James City County, Virginia, which was originally named James Towne, was one of Virginia’s eight original “shires” formed in 1634. James Towne was the administrative center or capitol of the English settlements on the peninsula. During the American Revolution, James City County was the scene of many significant events. The Chickahominy Shipyard was established in 1777 to build Virginia’s navy, but was burned by British troops in April 1781. James City County became a combat zone during the Civil War, raided at will by troops of both armies. During World War I, the peninsula served as a center for troop training and embarkation, munitions manufacturing, and supply storage. In 2007, the nation observed the 400th anniversary of the settlers’ landing at Jamestown, with a visit from Queen Elizabeth II. James City County’s most important historical treasure was Jamestown Island, which was saved from both desecration and commercialization by the Association for the Preservation of Virginia Antiquities (APVA). Since 1934 when the National Park Service was created, the two organizations have worked together to protect and develop the island as an important historical site. FORM OF GOVERNMENT James City County (County) operates under the traditional, or County Administrator, form of government (as defined under Virginia Law). The Board of Supervisors (Board) is a five-member body, elected by the voters of the Electoral District in which they live. The Chairman and Vice Chairman of the Board are elected annually by its members. Each member serves a four-year term. This body enacts ordinances, appropriates funds, sets tax rates, establishes policies and generally oversees the operation of the County government. The County Administrator is appointed by, and serves at the pleasure of, the Board of Supervisors. As the Chief Executive Officer of the County, he or she is responsible for developing an annual budget and carrying out policies and laws which are reviewed and approved by the Board. The County Administrator directs business and administrative policies and recommends to the Board those methods, procedures, and policies which will properly govern the County.
iv COUNTY PROFILE POPULATION James City County is home to 80,000 approximately 76,523 people as of a U.S. Census American Community 78,000 Survey conducted in July 2019. This is a 14.2% increase from the 2010 76,000 U.S. Census. 74,000 The approximate 2019 median age in the County was 47 years old. The 72,000 population is becoming older, on average, as it is all over the country due to the aging of the post-war 70,000 baby boom generation born between 1946 and 1964. The baby 68,000 boom was followed by a “baby bust” 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 period that brought lower fertility (Est.) (Est.) (Est.) rates, causing a “bulge” in the age distribution of the population.
LOCATION James City County consists of approximately 144.1 square miles. The County is located in the Virginia Coastal Plain on a peninsula formed by the James and York Rivers and the Chesapeake Bay. The Peninsula includes York County and the cities of Hampton, Newport News, Poquoson and Williamsburg. The County and the Peninsula are part of the greater Hampton Roads region.
James City County
v COUNTY PROFILE COMPREHENSIVE PLAN TOWARD 2035: LEADING THE WAY Since 1980, every Virginia locality has been required by State law to have a Comprehensive Plan. The purpose of the Comprehensive Plan is to guide growth and development over a 20-year time period by providing the long- range vision, goals, and strategies of the community. James City County’s plan serves as a guide to landowners, developers, businesses, citizens and County officials about future land use decisions. By considering the types and locations of development and services needed or desired for a 20-year time period, decision makers are better able to evaluate individual proposals in the context of long-term goals. The current Comprehensive Plan can be accessed via: https://jamescitycountyva.gov/489/2035-Comprehensive-Plan
In addition, the County is in the process of developing its next Comprehensive Plan, Engage 2045, which is in a scenario and model building phase. Implementation of the new Comprehensive Plan is scheduled in 2021. PLANNING ELEMENTS
Demographics - Through the study of demographics, the statistical data that documents our historic past helps us to understand our people and to plan for the future. Population Needs - By building upon the existing framework of youth and senior services, James City County will be better able to meet the rising demands for all segments of our changing population. Housing - Presents the different factors affecting housing in James City County including the number, type, and conditions of existing units, household income, housing affordability, the current state of homelessness and senior housing needs. Economic Development - Continues to develop economic development strategies and policies which are sound and comprehensive in scope. Environment - Recognizing the value in its natural resources, the County has endeavored to better understand these resources and has successfully worked with the community to employ practices to minimize impacts and protect resources. Community Character - The County has taken many positive steps over the years toward shaping future development and continues to be sensitive to the many characteristics that already exist. Parks and Recreation - The establishment of parks and recreational opportunities is vital to the creation of a sustainable and healthy community. Public Facilities - Five major categories: public education, public safety, public health, general County government, and public utilities. Transportation - Actively manages these facilities and services to maintain their quality and optimize their capacities. Land Use - Expressed in the community’s land use policies, translated into its land use map, and supported through its goals, strategies, and actions. Land Use Map Descriptions and Development Standards - Land Use Map descriptions define the Land Use Map designations and assist in interpreting the intent of the Comprehensive Plan. These descriptions are to be used in conjunction with the Land Use Development Standards and Land Use Map of the Comprehensive Plan when considering any development proposal affecting areas within the County.
vi COUNTY PROFILE 2035 STRATEGIC PLAN The County’s Strategic Plan was predicated on achieving the County vision set out in its Comprehensive Plan - Toward 2035: Leading the Way. James City County’s 2035 Strategic Plan is the County’s guidebook for future investments, the provision of public services and facilities and County work plans for the next 20 years. This plan sets out priorities to be incorporated into future County budgets and Capital Improvement Programs (CIP), as well as new initiatives undertaken by County departments.
The Strategic Plan can be accessed via: https://jamescitycountyva.gov/2708/Strategic-Plan
GOALS
Sustainable Long-Term Water Supply - James City County will provide an adequate, potable, long-term water supply that is financially sustainable for the County’s current and future residents and businesses. Modern Infrastructure, Facilities, and Technology Systems - James City County will undertake strategic investments to modernize infrastructure, community facilities, public education, and technology to enhance the quality of life provided to its residents, address the changing needs of its aging population and improve the prospects for growing and new businesses. These investments will be funded using sustainable approaches that will maintain the fiscal health of the County. Expanding and Diversifying Local Economy - James City County will support the expansion and diversification of the local economy by providing the regulatory framework to support business development, by undertaking economic development marketing and recruitment efforts, by fostering the development and expansion of businesses, and by supporting strategies to facilitate the development of affordable workforce housing. Protected Community Character and an Enhanced Built Environment - James City County’s unique historic assets, natural environment, rural character, hometown feel, and attractive developments will be protected and maintained over time. Community corridors and older developed centers and neighborhoods will be enhanced and revitalized. Exceptional Public Services - James City County will provide an exceptional quality of life to its residents by focusing on the provision of public services that meet the needs of a changing population, and by providing clear and transparent communication about County efforts and actions. The County will do this by maintaining a safe environment for its residents, improving services to the County’s aging population, enhancing parks and recreational offerings, supporting strategies to facilitate the development of affordable housing for seniors and special needs populations, providing effective assistance to the County’s underserved populations, and improving County communications. High Quality Education - James City County will support high quality education by focusing primarily on its core fiscal responsibility of funding high quality public schools through joint facility planning efforts with WJCC, and by collaborating on opportunities to support other education efforts in the County. Fiscally Efficient Government - James City County will manage government finances using sound fiscal management practices to ensure short-term and long-term funding strategies for future investments. These investments will be funded using sustainable approaches that will maintain the fiscal health of the County.
vii COUNTY PROFILE Mission… We work in partnership with all citizens to achieve a quality community.
We Value…
Integrity Earning confidence and respect by aligning our values, words, and actions. Being respectful, honest, ethical and trustworthy. Following through on commitments.
Collaboration Making better decisions by building partnerships and sharing knowledge and resources. Involving diverse people and inviting different perspectives. Communicating openly and effectively.
Excellence Providing outstanding customer service by striving to be the best in everything we do. Doing the right things well. Being responsive, flexible, creative, and open to change. Being a continuous leader.
Stewardship Improving our quality of life by safeguarding and enhancing the resources entrusted to us. Learning from the past as we look forward. Meeting the needs of the present without compromising the future. Valuing the public and the resources they have entrusted to our care.
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viii Budget Overview James City County, VA
Budget Overview The County Administrator annually proposes, and the Board of Supervisors adopts, a budget or financial plan for the upcoming year in which the revenues available (including any available fund balance from prior years) match or exceed the projected expenditures.
BUDGET PROCESS
The budgetary process at James City County involves intensive procedures and covers a time span of many months. The process conforms to Title 15.2 of the Code of Virginia.
Month Activity
• Capital Improvements Program (CIP) Project & Capital Maintenance forms are released to departments and agencies. September • Preliminary meetings with departments are held with Department of Financial and Management Services (FMS) and Human Resources to discuss anticipated requests
October • Personnel forms are released to departments.
• Budget preparation manual is released to departments. • Outside agency request forms are released to agencies. December • CIP Project & Capital Maintenance requests are due from departments and agencies. • Personnel requests are due from departments.
• Pre-budget Public Hearing is held. • Outside agency funding requests are due. • Departmental budget requests are submitted for review by FMS and County January Administration. • Human Resources and FMS complete review of position requests and review those requests with the County Administrator. • Pre-budget Work Session is held.
Revenue forecasts are reviewed and calculation of contribution to the School Division for the February next fiscal year is reviewed. School Superintendent presents a budget request to the School Board.
Final decisions and adjustments are made by County Administration. March Final Proposed Budget document is prepared, including County Administrator's Message. Proposed Budget is released to Board of Supervisors, press and the public.
• Work sessions and budget public hearing are held. April-May • Budget adoption and establishment of tax rates are done.
• Adopted Budget document is made available to the public and staff for the start of the July fiscal year.
1 Budget Overview James City County, VA
Budget Overview
BUDGETARY BASIS
Budgets are prepared for all funds with the exception of Trust and Agency Funds. These funds account for money and property held in a fiduciary capacity for individuals or other government entities. These funds do not involve the measurement of results of operations as they are custodial in nature. In addition, there is no requirement to formulate budgets for these funds.
Budgets are prepared on the modified accrual basis of accounting as used for financial reporting purposes. Encumbrance accounting, under which applicable appropriations are reserved for outstanding purchase orders, is employed as an extension of the formal budgetary integration in the General and certain Special Revenue Funds. Encumbrances outstanding at year-end are reported as assigned or committed fund balances, as appropriate, since they do not constitute expenditures or liabilities. Unexpended appropriations lapse at the end of the fiscal year in the General, Debt Service, and those Special Revenue Funds with legally adopted annual operating budgets. Program and project budgets are utilized in the Capital Projects Budget and Housing and Neighborhood Development funds where appropriations remain open and carry over to the succeeding years.
BUDGET AMENDMENT PROCESS
The budget may be amended in one of two ways as outlined by the Code of Virginia. If the amendment would change total revenues (such as the acceptance of a grant), then the governing body must adopt an appropriation resolution to transfer funds from one appropriation group to another. In certain instances, as outlined in the State Code, a public hearing may be required before the governing body can take action.
The County Administrator is authorized to transfer funds between departments within an appropriation group or between budget line items within a particular department. The County Administrator is authorized to transfer up to $10,000 per occurrence from the contingency balance to one or more appropriation categories. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $10,000. Total transfers for the year are not to exceed $100,000.
ORGANIZATION OF BUDGET
The financial transactions of the County are recorded in individual funds. Each fund is accounted for by providing a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures. The various funds are reported by generic classification within the financial statements of the Comprehensive Annual Financial Report.
The General Fund of the County is divided into functional areas, such as Administration, Public Safety, Community Development, etc. Each department within a functional area has its own budget; for example, Police and Fire & Emergency Medical Services (EMS) are within the functional area of Public Safety. The budget format presents expenditures by functional area and departments within a specific function.
The County’s budget includes all funds where financial transactions are recorded, with the exception of Trust and Agency Funds. The following fund types are used by the County and the budget document includes the Capital Improvements Program.
2 Budget Overview James City County, VA
Budget Overview
Governmental Funds • General Fund - The general operating fund of the County. It is used to account for all financial resources except those required to be accounted for in another fund.
• Special Revenue Funds - Used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. - Tourism Investment Fund - Virginia Public Assistance - Housing and Neighborhood Development - Colonial Community Corrections - Special Projects/Grants
• Capital Projects - Used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by Proprietary funds).
• Debt Service Fund - Used to account for the accumulation of resources for, and the payment of, long-term debt principal and interest.
Governmental Fund Relationship
General Fund
Tourism Investment Capital Projects Fund Fund Governmental VA Public Assistance Funds Fund Debt Service Fund Housing and Neighborhood Development Fund
Special Revenue Colonial Community Funds Corrections Fund
Special Projects/Grant Fund
3 Budget Overview James City County, VA
Budget Overview
Department/ Fund Relationship
General Public Information Res. Admin. Court Srvs. Safety Financial Admin. Mgmt. Community Dev. General Srvs. Parks & Rec. General Fund X XX X X X X X Capital Projects Fund X XX X X X X X Debt Service Fund X Other Governmental Funds Tourism Investment Fund X X Virginia Public Assistance Fund X Housing & Neighborhood Dev. Fund X Colonial Community Corrections Fund XX Special Projects/Grants Fund X XX X X X X
Major Funds
For the FY2022 budget, the General Fund qualifies as a major fund as defined by the Government Finance Officers Association (GFOA). A major fund is defined as any fund whose revenues or expenditures excluding other financing sources or uses constitute more than 10% of the revenues or expenditures of the appropriated budget. In addition, under Generally Accepted Accounting Principles, any other governmental or enterprise fund that the government’s officials believe is particularly important to users (for example, because of public interest or consistency) may be reported as a major fund. Management has elected to report the Capital Projects Fund as a major fund.
DIRECTIONS, PERFORMANCE MEASUREMENT, AND MONITORING
The County Administrator imparts to the departments at the beginning of the budget cycle the tone and the focus of the overall budget. This information is based on guidance from the Board of Supervisors. Each fall, in accordance with the Strategic Plan, departments develop their operational initiatives to be attained during the coming year. These initiatives provide the basic direction for each department and the significant initiatives are presented on each department’s budget page in Section C of this document. Also included in the departmental sections are the key performance metrics. The budget is monitored through the monthly financial management reports. These reports indicate actual financial results compared to budget (revenues and expenditures). These reports are reviewed by the user departments, Financial and Management Services, and County Administration.
4 Budget Overview James City County, VA
Budget Overview
Budgetary control is maintained on a line-item basis. Purchases of goods and services are generally accomplished by the use of a formal purchase order. Funds are encumbered based on purchase orders to ensure that an over-spent condition does not exist per budget line item.
RELATIONSHIP BETWEEN THE OPERATING AND CAPITAL BUDGETS
There are many features that distinguish the Operating Budget from the Capital Budget. The Operating Budget includes expenditures that are generally of a recurring nature and are appropriated for one year only. It provides for the provision of all County services, but does not result in major physical assets for the community. Year-to-year changes in the Operating Budget are expected to be fairly stable and represent incremental changes in the cost of doing business, the size of the County and the types and level of service that are provided. Resources for the Operating Budget generally come from taxes, user fees, and intergovernmental payments that typically recur from year to year. The Capital Budget on the other hand, includes one-time costs for projects that may last several years. The projects result in major physical assets in the community. Wide fluctuations are expected in the Capital Budget from year to year depending on the phasing of projects. Resources for the Capital Budget generally come from bond sales, grants, other one-time sources and transfers from the Operating Budget. In spite of these differences, the Operating and Capital Budgets are closely linked. The most obvious connection is that the Operating Budget assumes the cost of maintaining and operating new facilities that are built under the Capital Budget. In addition, a portion of the funding for capital projects are transfers from the Operating Fund. In some cases, operational needs drive the Capital Budget, such as an increase in school enrollment, which may generate a need for a building expansion.
The resources that support the Operating and Capital Budgets are also linked. Revenue generated in the Operating Fund is channeled to the Capital Budget by means of a transfer. The retirement of bonds issued for the construction of new schools will compete with the service requirements that are funded in the Operating Budget. The Capital Budget on its own does not generate any revenue. This means that some of the revenues that are generated and transferred to the Capital Budget are realized through property tax revenue. This relationship will impact the tax rate and the property taxes that the citizens of James City County will be required to pay.
In order to view the upcoming year's budget, it is important that County officials, employees, and the citizens understand the linkage between these budgets.
FINANCIAL PLANNING
The budget document provides the following information to the citizens of James City County: • Reflects the fiscal policies of the Board of Supervisors (Introduction Section). • Indicates and explains the flow of financial resources (Revenues - Section B). • Outlines the operational focus of the County organization and the departments (Section C). • Outlines the priorities and sources of funding for major capital projects (Section D). • References historical and current financial information (Section F).
5 Budget Overview James City County, VA
Budget Overview
All the components come together as part of a financial plan whose major criteria are: • That the real estate tax increase be kept to a minimum. • That resources other than general tax dollars are sought. • That recommended capital projects relate to the Strategic Plan and the Comprehensive Plan and are prioritized based on available funding. • That no new or enhanced program initiatives be implemented except those of the highest priority. • That the school system, the largest component of the County’s budget, be sufficiently funded. • That ending fund balances are consistent with prior years and sufficient to provide for financial viability. • That County employees’ compensation be consistent with compensation plans in the County’s labor market.
The above criteria of the financial planning process was formulated prior to the calculation of revenues and expenses. The budget reflects concurrence with these financial planning criteria.
DISTINGUISHED BUDGET PRESENTATION AWARD
Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to James City County, Virginia, for its Annual Budget for the fiscal year beginning July 1, 2020. This was the fourth consecutive year that the County has achieved this prestigious award. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
6 This page intentionally left blank. GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation A w ard
PRESENTED TO James City County Virginia
For the Biennium Beginning July 1, 2020
Executive Director This page intentionally left blank. Fiscal Policies James City County, VA
The following Fiscal Policies link directly to James City County’s Strategic Plan, Goal No. 7: Fiscally Efficient Government, as adopted by the Board of Supervisors. These policies provide a framework for the County’s departments as well as the Constitutional Offices, including the Treasurer and Commissioner of Revenue, to preserve its AAA General Obligation bond rating, make sound financial decisions, promote fiscal transparency, and to ensure compliance with prevailing local, state and federal laws and regulations.
Accounting and Financial Reporting • The County will establish and maintain an internal control structure and accounting practices to ensure compliance with Generally Accepted Accounting Principles (GAAP).
• An independent firm of certified public accountants will perform an annual financial and compliance audit according to generally accepted auditing standards in the United States of America; Government Auditing Standards issued by the Comptroller General of the United States; Specifications for Audit of Counties, Cities and Towns issued by the Auditor of Public Accounts of the Commonwealth of Virginia; and the Uniform Guidance. The financial statements and the results of the audit will be presented annually to the Board of Supervisors.
• The County will annually seek the GFOA’s Certificate of Achievement for Excellence in Financial Reporting.
Budget • The County Administrator will propose a balanced, two-year operating financial plan and a five-year Capital Improvements Program that are linked to the County’s Strategic Plan and Comprehensive Plan. The Board of Supervisors shall adopt the first year of the financial plan and appropriate the budget for the upcoming fiscal year. It will include: o A diversified revenue system, inclusive of state and federal funds as well as user fees for services that support specific programs. o Financing recurring expenses from recurring revenue sources and not rely on non-recurring revenue to fund on-going, operating expenditures. o Recommendations from the Planning Commission on new and expanded projects for the five-year Capital Improvements Program. o A goal of 5% of the annual General Fund revenues shall be used for one-time, pay-as-you-go capital projects. o A forecast of revenues and expenditures for the next five years, including estimated operating costs of future capital improvements that are included in the Capital Improvements Program.
• The County will annually seek the GFOA’s Distinguished Budget Presentation Award.
• The County shall maintain a budgeting control system to monitor actual-to-budget performance, and shall take immediate corrective action if revenue and expenditure estimates project a year-end operating deficit.
• At least quarterly, the County will publicly publish financial information including budget to actual performance and the sources and uses of funds.
8 Fiscal Policies James City County, VA
Debt • In consultation with the County’s financial advisor, financing for the County’s five-year Capital Improvements Program shall: o Be based on a five-year forecast of revenues and expenditures. o Include an evaluation of pay-as-you-go projects and debt financing. o Avoid financing if the term of the indebtedness exceeds the expected useful life of the project. o When feasible, bundle capital projects to limit the number of borrowings as well as to reduce the costs of issuance by achieving greater economies of scale.
• The County shall maintain the following standards regarding debt: o The ten-year payout ratio of debt shall target a minimum of 60% of the total outstanding principal. o Outstanding debt shall not exceed 3% of the assessed valuation of real and personal property. o Annual debt service requirements should target 10% or less and shall not exceed 12% of total operating revenues, including revenues allocated to James City County for public education.
• County staff and the financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings by refunding outstanding debt.
• The County will seek to maintain its AAA General Obligation Bond ratings with Standard and Poor’s, Moody’s Investor Service and Fitch.
• The County shall comply with its continuing disclosure of financial and pertinent credit information relevant to the County’s outstanding debt issues.
• The County will not entertain swaps as a method of financing debt until such time as the Board of Supervisors adopts a specific policy on swap practices. Fund Balance (Reserves) • The County shall establish an Assigned Fund Balance in the General Fund (commonly referred to as “Capital Projects”) in an amount equal to or greater than the following fiscal year’s budgeted “Prior Year General Fund” revenue line item in the Capital Projects Fund budget.
• The County shall establish an Assigned Fund Balance in the General Fund (commonly referred to as “Capital Reserve”) in an amount equal to or greater than the following fiscal year’s budgeted “Beginning Fund Balance” in the Debt Service Fund budget.
• The County shall establish an Assigned Fund Balance in each respective fund in an amount equal to the fiscal year’s carryover encumbrances and projects.
• The County shall maintain a General Fund Unassigned Fund Balance (commonly referred to as “Fiscal Liquidity”) at the end of the fiscal year in an amount equal to or greater than 10%, with a target of 12% of the total governmental expenditures including the County’s share of the Schools operating expenditures.
• The use of the General Fund’s Unassigned Fund Balance may be necessary from time to time to meet unexpected events including, but not limited to: catastrophic (emergency funds in the event of natural or man- made disasters); financial opportunity (to enhance the well-being of James City County or other such global purpose to protect its long-term fiscal security); operational (provide additional funds for limited unexpected needs); and revenue shortfalls (to provide limited funds to smooth fluctuations caused by changes in economic conditions); etc. If the use of the General Fund’s Unassigned Fund Balance causes the balance to fall below the minimum 10% level, the Board of Supervisors will adopt a plan and a timeline for replenishing the balance to its minimum 10% level.
9 Fiscal Policies James City County, VA
Grants • The County shall seek to obtain grants that are consistent with the County’s Strategic Plan and Comprehensive Plan.
• The County shall terminate grant-funded programs and associated positions as directed by the Board of Supervisors when grant funds are no longer available, unless alternate funding is identified.
• The County will review and update the Grants Administration Manual on an annual basis, and departments shall follow the procedures contained therein. Cash and Investments • The County shall follow the Cash and Investment Policies established by the Treasurer, a Constitutional Officer of the Commonwealth of Virginia. Such policies shall be reviewed and updated annually, and be in accordance will all applicable laws and regulations.
• The Treasurer will provide the Board of Supervisors, at least quarterly, with a report of investments held by the County.
************************************************************************************************************************************* Adopted by the Board of Supervisors of James City County, Virginia, this 8th day of August 2017.
10 SECTION A
BUDGET MESSAGE & FINANCIAL SUMMARIES BUDGET MESSAGE
OVERVIEW
We are pleased to present the Fiscal Year (FY) 2022 Proposed Budget totaling $224.4 million for all James City County Funds. The County has a two-year budget process that allows the Board of Supervisors to adopt a budget for immediate implementation, as well as provide a plan for the second year. The FY2022 budget is the second year of the biennial FY2021-2022 budget, and it allows for changes to be made to the plan for unforeseen developments.
The budget process for FY2022 included considerations to adjust for the impacts of the novel coronavirus disease (COVID-19) on our local economy. In an effort to be fiscally responsible during uncertain times while still providing exceptional public services, the FY2021 Adopted Budget addressed anticipated revenue shortfalls related to COVID-19 through reductions to expenditures as well as measures to conserve resources. The FY2022 Plan assumed that there would be economic recovery and a normalization of revenues and expenditures. Entering FY2021, the intent was to monitor these assumptions and adjust the FY2022 Proposed Budget accordingly based on actual experience.
Since the start of the COVID-19 pandemic, the County along with federal, state, and other local governments have been working to prevent the spread of this disease by educating our citizens; encouraging social distancing; following and sharing State guidelines; managing the use of Coronavirus Aid, Relief, and Economic Security (CARES) Act and other relief funding; and finally, working with the Virginia Department of Health, the City of Williamsburg and York County to establish a vaccination center at the Colonial Williamsburg Visitor Center to assist in the administration of the vaccine to the public. During FY2021, the County received additional federal and state funding to implement initiatives to protect citizens and staff; however, these funds could not be used to replace lost revenues. We have utilized this relief funding and maintained conservative spending practices to ensure the continuity of essential services in a safe and socially distant manner.
There is no tax rate change recommended in the Proposed Budget. Prior to COVID-19, projected revenues were not keeping pace with the cost to provide County services. For FY2022, $2.0 million of requested positions, operating and Capital Improvement Program (CIP) items were not funded. In subsequent budget cycles, we will discuss our future needs and priorities to ensure we can best serve the residents of James City County.
The Proposed Budget includes Parks and Recreation fee increases, discussed in Section B, which would become effective July 1, 2021. Due to slow revenue growth, the FY2022 budget proposes the levy of a cigarette tax of $0.40 per pack to help fund planned CIP expenditures. This additional revenue will help meet some of the departmental requests, but will not allow full funding of requested items for FY2022.
A-1 This budget continues to support our unique qualities and is the County’s mechanism for implementing strategic planning efforts. This document solidifies the operating initiatives and capital costs and puts them into action. The Strategic Plan was approved by the Board of Supervisors in November 2016 and is set for a refresh in 2021. It serves as guidance between the budget and the long-range plans proposed by the County. The Strategic Plan allows the Board of Supervisors to prioritize initiatives, plan for the future and allocate resources through the budget process. This Plan was developed to reinforce the policy direction set out in other County plans. The goals and actions were identified as capital and operational initiatives set to short-, medium-, and long-term project timeframes.
Staff recognizes that not all of these initiatives can be met given limited resources, and departments evaluate their most pressing needs and most impactful services in a way that can benefit the overall community. Staff has taken a measured approach in the preparation of this budget.
The major differences between the FY2021 Adopted Budget and the FY2022 Proposed Budget include:
Amount Description
JCSA presents its budget in a separate document starting in FY2022; previously this entity ($23.5M) was presented in the County's budget document
CIP revenues and expenditures were reduced in FY2021 due to the economic impacts of $13.1M COVID-19; the increase in FY2022 relates to anticipated normalization of projects and funding
State Sales Tax for Education previously went to the County and was then remitted to the ($7.97M) Williamsburg-James City County School Division; starting in FY2022, this amount will go directly to the School Division
$1.1M Cost of living adjustment of 3% effective October 1
New personnel costs including new full- and part-time positions, conversions of certain $936K positions from part-time to full-time, and reclassifications of existing positions
$900K Cigarette Tax Enactment
The James City Service Authority (JCSA) previously was included in the County’s budget presentation. Starting in FY2022, JCSA’s budget will now be presented in a separate document that will address the water and sewer operations and capital projects of that entity.
The FY2022 budget reflects a decrease related to State Sales Tax for Education. Starting with this proposed budget, the State Sales Tax for Education revenues will be directly remitted to the Williamsburg-James City County School Division. In prior fiscal years, the County received these revenues from the State and forwarded the amounts to the School Division monthly. As a result, the County’s budget formerly included both revenues and expenditures related to these transfers of funds.
A-2 Personnel adjustments in the FY2022 budget include: • A cost-of-living adjustment of 3.0% effective October 1 • 7 new full-time positions, 1 new part-time position, 2 conversions of part-time to full-time positions, and 5 reclassifications of existing positions in the General Fund • 3 new full-time positions and 1 conversion of a part-time to full-time position in the Virginia Public Assistance Fund • Sharing in the increased cost of health insurance coverage offered to employees and other adjustments to fringe benefit rates.
The FY2022 budget continues to incorporate the Historic Triangle sales tax from Senate Bill 942, estimated at $4.1 million for this fiscal year. In FY2021, the budget for this funding was $2.79 million, which reflected a reduction from prior years due to the economic impacts of COVID-19. The increase in FY2022 relates to trends observed in FY2021 that suggest this revenue has improved since the start of the pandemic. The Board of Supervisors had required this funding to be used for one-time expenditures. In FY2022, the Senate Bill 942 funding will be used to support CIP expenditures.
ALL FUNDS
The FY2022 Proposed Budget combined total for all County Funds is $224.4 million, reflecting an increase to pre-pandemic levels of $15.7 million (7.5%) above FY2021. Below is a breakdown of the total by fund and excluding inter-fund transfers. The main driver of the increase from FY2021 to FY2022 is the anticipated normalization of revenues and expenditures as the economy recovers from the impacts of the COVID-19 pandemic.
FY2021 Adopted FY2022 Plan FY2022 Proposed Fund (in millions) (in millions) (in millions) General Fund $ 196.2 $ 219.0 $ 202.2 Capital Projects Fund 6.4 18.4 19.5 Debt Service Fund 18.4 18.4 18.6 VA Public Assistance Fund 5.8 6.0 6.2 Housing & Neighborhood Development Fund 2.7 2.9 2.8 Colonial Community Corrections Fund 1.1 1.2 1.2 Special Projects/Grants Fund 2.0 2.7 3.3 Tourism Investment Fund 1.5 2.6 1.9 Less: Interfund Transfers (25.4) (36.6) (31.3) Total $ 208.7 $ 23 4.6 $ 224.4
GENERAL FUND
The General Fund is the County’s primary operating fund and the FY2022 Proposed Budget is $202.2 million, which is $6.0 million (3.1%) above FY2021, and $16.8 million below the FY2022 Plan.
A-3 General Fund Revenues
FY2021 Adopted FY2022 Plan FY2022 Proposed Revenue Source (in millions) (in millions) (in millions)
General Property Taxes $ 138.3 $ 142.4 $ 143.5 Other Local Taxes 19.6 29.5 26.7 Licenses, Permits and Fees 6.3 9.6 8.7 State (Commonwealth) 22.8 29.1 15.6 Other 9.2 8.4 7.7 Total $ 196.2 $ 219.0 $ 202.2
Anticipated revenue changes between the FY2021 Adopted and the FY2022 Proposed Budgets are as follows: • General Property Tax Revenues, real estate and personal property, are expected to increase by $5.2 million. The FY2021 Adopted Budget estimated a decrease to projected revenue from real estate and personal property tax from potentially lower collections and fewer home improvements and vehicle purchases due to the uncertainly of the impact of the pandemic. The increase in FY2022 is attributed to the anticipated growth in the County as well as a projected normalization of these revenues. • Other Local Tax Revenues, which include sales taxes, are estimated to increase $7.1 million as a result of the anticipated improvements in sales, lodging, and meals tax revenues as the economy recovers from the impacts of the COVID-19 pandemic. • Licenses, Permits and Fees are estimated to increase $2.4 million as a result of the anticipated normalization of revenues as the economy recovers from the impacts of the COVID-19 pandemic. • State Revenues are estimated to decrease $7.2 million as a result of the State Sales Tax for Education revenue going directly to the School Division starting in FY2022. • Other revenues include charges for services, rent, and other miscellaneous funding sources. These revenues are expected to decrease by $1.5 million primarily because FY2021 revenues included $1.8 million of the School’s FY2020 year-end surplus returned to the County and re-appropriated by the County in FY2021 to the School Division to assist with operations. This type of funding is not included in the FY2022 budget.
Beginning on July 1, 2021, counties would be authorized to tax the retail sale of cigarettes at a maximum rate of $0.40 per pack based on General Assembly action addressing equalization of taxing authority for counties. The FY2022 Proposed Budget allocates this funding to the Capital Projects Fund to be used for County and School capital maintenance and new projects.
** See Section B for more discussion on the County’s General Fund revenues. General Fund Expenditures
General Fund expenditures represent requests from departments, other funds, and outside agencies that are able to be funded through expected resources. The following table presents information on requests received from departments, broken down by function, and the amounts that are included in the FY2022 Proposed Budget.
A-4 Requests vs. FY2022 Plan FY2022 Requests FY2022 Proposed Proposed Function (in millions) (in millions) (in millions) (in millions) General Administration $ 3.2 $ 4.1 $ 3.9 $ (0.2)
Financial Administration 5.1 5.0 5.0 -
Court Services 4.3 4.4 4.4 -
Public Safety 29.3 30.0 29.9 (0.1)
Information Resources Management 4.7 5.0 4.9 (0.1)
Community Development 3.3 3.3 3.3 -
General Services 13.1 14.0 13.5 (0.5)
Parks and Recreation 7.1 7.5 7.5 -
Total $ 70.1 $ 73.3 $ 72.4 $ (0.9)
The primary differences between FY2022 requests and the proposed budget include the following: • General Administration o $171,000 – Requested by Human Resources for a recruitment system and a learning management system o $128,000 – Requested by Voter Registrar for additional temporary help, postage, and operating supplies o $70,000 – Proposed, although not requested, based on an analysis of staffing needs for the Voter Registrar • Public Safety o $157,000 – Requested by the Police Department for a Police Sergeant position, including related equipment, supply, and vehicle costs • Information Resources Management o $64,000 – Requested for a Web and Graphics Specialist position • General Services o $61,000 – Requested by General and Capital Services for an Environmental Specialist position o $135,000 – Requested by General and Capital Services for a Capital Projects Coordinator position, including related supply and vehicle costs o $102,000 – Requested by Grounds Maintenance for a Grounds Foreman position, including related supply and vehicle costs o $52,000 – Requested by Solid Waste Management for a Convenience Center Attendant position o $35,000 – Requested by Stormwater and Resource Protection for an Administrative Coordinator position o $25,000 – Requested by Fleet and Equipment for an Administrative Assistant position • Parks and Recreation o $30,000 – Requested by Parks and Recreation for a new Parks Supervisor position.
Below is a breakdown of expenditures proposed for FY2022 by function, including County departments, transfers to other funds, and contributions to outside agencies.
A-5 FY2021 Adopted FY2022 Plan FY2022 Proposed Function (in millions) (in millions) (in millions) General Administration $ 3.0 $ 3.2 $ 3.9
Financial Administration 4.8 5.1 5.0
Court Services 4.3 4.3 4.4
Public Safety 27.7 29.3 29.9
Information Resources Management 4.5 4.7 4.9
Community Development 3.0 3.3 3.3
General Services 11.8 13.1 13.5
Parks and Recreation 6.6 7.1 7.5
WJCC School Division Contribution 107.5 114.4 100.9
Contributions to Outside Entities 12.1 12.5 12.4
Transfers to Other Fund/Nondept. 10.9 22.0 16.5
Total $ 196.2 $ 219.0 $ 202.2
As the above table demonstrates, the School Division and Public Safety receive the greatest portion of General Fund dollars, representing 49.9% and 14.8%, respectively of the FY2022 budget. Funding for the School Division represents a $6.6 million decrease from the FY2021 budget as a result of (1) a decrease of $8.0 million related to the Sales Tax for Education going directly to the School Division in FY2022, rather than passing through the County and (2) an increase of $1.4 million in the County’s local contribution to the School Division for FY2022.
Of the $202.2 million General Fund budget, $72.4 million (35.8%) is allocated to County departmental spending. Of this $72.4 million, $57.1 million is for personnel and $15.3 million is for non-personnel expenditures.
The remaining $129.8 million (64.2%) of the General Fund budget funds School operations and debt service, contributions to outside entities, and transfers to other funds. The County provides funding to several outside entities, including the Virginia Peninsula Regional Jail and Colonial Behavioral Health, as well as the Constitutional Officers and General Registrar. The services provided by these entities and offices are mandated by the State and are state-supported; however, local tax dollars augment these services because the State has not allocated sufficient funding to adequately provide the necessary level of services. Funding to these agencies continues to be borne by the localities which are constantly challenged to be able to afford providing quality public services. For FY2022, the County continues to work with its partners to be fiscally responsible in addressing the operational and economic impacts of COVID-19.
For FY2022, the transfers to other funds include the use of $4.0 million of the General Fund’s excess unassigned fund balance that is above the amount required by policy. This excess resulted from the County’s surplus of revenues over expenditures in FY2020 due to spending reductions related to COVID-19. The $4.0 million will be transferred to the Capital Projects Fund for one-time capital expenditures, primarily funding projects that were delayed in FY2021 due to the pandemic.
A-6 The FY2022 Proposed Budget includes 7 new full-time positions as follows: • 1 Principal Planner for transportation projects • 1 Convenience Center Attendant to assist with increased bulk pickup stops and convenience center visits • 1 Budget/Procurement Specialist for General Services to help manage budget and purchasing workloads for capital projects and other operations • 1 Capital Projects Coordinator to assist with management of capital projects • 1 Sureties Coordinator to oversee new surety projects and manage existing sureties • 1 Administrative Coordinator for the Police Department to assist command staff and handle FOIA requests • 1 Voting Infrastructure Coordinator to perform technology support for the Voter Registrar’s Office and coordinate set up and take down of election sites.
In addition, the FY2022 Proposed Budget provides for 1 new part-time position as follows: • 1 Police Crime Analyst to perform data and background investigations and assist with warrant entry.
The FY2022 Proposed Budget also includes the conversion of 2 part-time positions to full-time as follows: • 1 Animal Control Officer • 1 Satellite Services Assistant
The personnel component of the FY2022 Proposed Budget reflects a cost-of-living increase of 3.0% effective October 1, 2021 and adjustments to fringe benefits.
Where Does Your Money Go?
A-7 What the Average Homeowner Pays What the Average Homeowner Pays To demonstrate the budget another Description Yearly Monthly way, the annual James City County real estate tax on the average Contribution to WJCC Schools $1,417 $118 assessed home value of $338,000 is Public Safety $420 $35 $2,840, or roughly $237 per month. Contributions to Outside Entities $174 $15 Transfers to Other Funds $226 $19 This chart shows the expenditure County Departments $515 $43 breakdown of those funds, with the Nondepartmental $6 $0 largest portion, $118 (50%) going to fund the School Division. Constitutional Officers $81 $7 Total $2,840 $237
** See Section C for more discussion on the County’s General Fund expenditures.
CAPITAL PROJECTS FUND The County utilizes a five-year Capital Improvement Program (CIP) and the FY2022 budget appropriates funding for the first of those years. The total CIP budget for FY2022 is $19.5 million.
Starting in FY2022, funding for the Capital Projects Fund includes a transfer from the General Fund of revenue received from the proposed cigarette tax. In addition, funding for FY2022 includes a transfer from the General Fund to utilize $4.0 million of the General Fund’s excess unassigned fund balance that is above the amount required by policy. This excess resulted from the County’s surplus of revenues over expenditures in FY2020 due to spending reductions related to COVID-19. This transfer to the Capital Projects Fund will be for one-time capital expenditures, primarily funding projects that were delayed in FY2021 due to the pandemic.
County Projects ($12.0 million)
Funding in FY2022 has been provided for the following major County projects: • Stormwater project in Toano • Powhatan, Yarmouth, Diascund, and Ware Creek watershed projects • Medic unit replacement • Rescue truck replacement • Cardiac monitor replacement • Firing range expansion • Interview room system replacement • Building maintenance • New solid waste convenience center in Grove • Chickahominy Riverfront Park well and pier replacements • Courthouse chiller replacement • Improvements to Chickahominy Riverfront Park, Warhill Sports Complex, Jamestown Beach Event Park, Brickyard Landing, and Little Creek Reservoir Park. • Lower county park acquisition • Fiber optic cable maintenance • Voter registration pollbook replacement
A-8 School Projects ($7.5 million)
Funding in FY2022 has been provided for the following major school projects: • Construction and furnishings for an auxiliary gym and emergency shelter at Warhill High School • Partial interior refurbishments at Berkeley and Toano Middle Schools and Warhill High School • Expansion at Lafayette High School • Refurbishment of the baseball field at Berkeley Middle School • Parking lot repairs • Playground equipment replacement
** See Section D for more discussion on the County’s and School Division’s capital projects, including projects identified for FY2023-2026.
DEBT SERVICE FUND
The County utilizes a Debt Service Fund to account for the repayment of its outstanding debt obligations, which were used to provide funding for projects in previous years’ capital budgets.
To assist with the funding of several projects in the FY2022-2026 CIP, the following borrowings have been programmed in the Debt Service Fund:
• A $4.7 million new bond issuance for a Warhill High School auxiliary gym and emergency shelter, expansion at Lafayette High School, Chickahominy Riverfront Park improvements, and a $4.5 million new capital lease for a public safety radio system upgrade in FY2022. • A $3.6 million bond issuance in FY2023 for replacement of the Berkeley Middle School HVAC system, an expansion of the Jamestown High School cafeteria, and a fire engine replacement. • A $15.8 million bond issuance in FY2024 for additional costs for the Berkeley Middle School HVAC replacement and the Jamestown High School cafeteria expansion, an expansion at Lafayette High School, park improvements, and marina improvements. • A $10.3 million bond issuance in FY2025 for replacement of the Matthew Whaley Elementary School HVAC system, design and engineering costs for a new General Services Building, a fire engine replacement, and construction of Lower County Park. • A $30.1 million bond issuance in FY2026 for replacement of the Stonehouse Elementary School HVAC system, construction costs for the new General Services Building, Chickahominy Riverfront Park improvements, a fire engine replacement, and a baseball field expansion at the Warhill Sports Complex, and a $1.8 million new capital lease for public safety portable radio replacement.
** See Section E for more details on the County’s debt service obligations for the County and School Division.
OTHER FUNDS
The County’s other funds consist of the following:
• Tourism Investment Fund • Virginia Public Assistance Fund (Social Services) • Housing and Neighborhood Development Fund • Colonial Community Corrections Fund • Special Projects/Grants Fund
A-9 The Tourism Investment Fund includes the $2 per night room transient occupancy tax allocated as follows: 50% goes to the State’s Historic Triangle Marketing Fund and 50% is retained by the locality in which the tax is imposed.
There are no new major initiatives planned for FY2022 for these funds.
** See Section E for more details on the County’s other funds.
STRATEGIC PLAN
The County’s FY2022 budget fully integrates the Strategic Plan. The following discussion provides the linkage of the goals contained in the Strategic Plan to the allocation of resources in the budget.
Goal: Modern Infrastructure, Facilities and Technology Systems
Modernization of our County facilities will be an overarching task. Projects related to County buildings and service roads; stormwater rehabilitation and construction; technology improvements; and business process enhancements will affect each resident and business owner in our great County. To handle the infrastructure needs related to future growth and development, stormwater projects and technology platform enhancements are planned over the next five years.
During FY2021, priorities were placed on projects necessary to address safety concerns or meet other critical needs as a result of the economic impacts ofCOVID -19. In FY2022, as revenues are anticipated to begin returning to normal, funding once again is provided for infrastructure improvement projects.
The FY2022 budget includes continuing maintenance and improvements for County facilities. In addition, General Services has collaborated with Police, Fire, and Information Resources Managementto assess the physical and technological security of County buildings. Funding of $71,000 is included in the FY2022 budget to implement safety measures based on that assessment, and additional building security and safety improvements are funded in future fiscal years.
Stormwater infrastructure remains an important part of the County’s CIP funding. In FY2022, $1,504,000 isdedicated to drainage and water quality improvements in Toano; watershed management plans at Powhatan, Yarmouth, and Diascund; and retrofits to the Ware Creekatershed w management plan. Additional stormwater projects are funded in future years.
Construction of the Grove Convenience Center is funded in FY2022 in the amount of $595,300. The FY2022 budget also supports a well facility replacement at Chickahominy Riverfront Park for $1,177,900, a chiller replacement at the Williamsburg James City County Courthouse of $250,000, foundation repair at the James City County Recreation Center of $160,000, and a chiller replacement at the James City County Library for $75,000.
A-10 Other infrastructure and technology improvement projects provided for in the FY2022 budget include $450,000 for installation of fiber optic cabling to enhance County and School Division communication abilities and $200,150 for the replacement of pollbooks and voting machines used in elections. The County is also utilizing CARES Act funding to support broadband projects for remote learning purposes. Plans for future fiscal years incorporate software replacements related to real estate assessments and payroll.
The FY2022 operating budget includes funding for a Capital Projects Coordinator and a Budget Specialist in General Services to help manage ongoing and future projects for the County. In subsequent fiscal years, projects are planned for the development of a new Lower County Park, a baseball field expansion at Warhill Sports Complex, and a new General Services Building.
As we continue to address our changing population as well as improve our prospects for growing our business community, investments to our infrastructure are needed. Funding has been identified while using sustainable approaches that maintain the County’s fiscal health. Goal: Protected Community Character and an Enhanced Built Environment
This goal is far-reaching in that it looks at the County’s historical significance, growth potential, and maintenance of a quality of life for residents in James City County. It incorporates many tenets of the current Comprehensive Plan with the purpose to maintain our community charm coupled with our continued growth. With the potential for more than 15,000 dwelling units within James City County’s Primary Service Area (PSA), the Board of Supervisors understands the need to protect our community character while planning for strategic growth.
Transportation planning has allowed the County to secure over $100 million in funding for County projects. A continuation of funding ($1,650,000) is included in the FY2022 budget.
During FY2021, the County continued its review of the Comprehensive Plan, which establishes the 20 year master plan development of the County. The Planning Division is currently evaluating models and alternative scenarios for the County’s future growth and change. The next phase will involve reviewing the features of each alternative scenario to affirm the preferred future direction of the County. After this work is completed, the new Comprehensive Plan, Engage 2045, will be implemented.
A-11 Goal: Expanding and Diversifying Local Economy
James City County is competing with numerous jurisdictions who have significant incentives to offer prospects. The County’s ongoing development plans are to identify sites and understand the market factors that would most benefit our community. Staff will focus on opening areas for economic growth by funding roads, infrastructure, and site readiness improvements that encourage strategic development.
Tourism is a major focus at both the state and local levels. The increased state sales tax provided under SB 942 is directly related to the perceived need to expand tourism marketing at the regional level. James City County is focused on improvements to County facilities used to support tourism.
Due to revenue shortfalls related to COVID-19, no CIP projects related to tourism or parks and recreation were funded in FY2021. Economic recovery is anticipated for FY2022, and as a result, the budgets for the current and future fiscal years provide support for these projects.
At the Jamestown Beach Event Park, funding of $200,000 is provided in FY2022 for new asphalt paving. As one of the most visible and frequently used parks in the County, this project will help prevent degradation of the interior road leading to the beach. In FY2024, funding is provided for design and engineering costs for an additional restroom facility to support the beach, a permanent parking area with 200 spaces, an event venue for performances, a boat storage facility, and a park maintenance building. These improvements are intended to support rapidly growing park attendance and allow for larger and more diverse event opportunities.
Planning for improvements to the James City County Marina property has been an ongoing County priority. CIP funding of $5.8 million has been included in FY2024 to continue to improve the site, including relocating the boat ramp, providing additional parking, replacing the covered boat slips, and adding new boat slips. These updates were identified in the approved Shaping Our Shores Master Plan as improvements that would help to enhance the Marina and improve customer service at the site.
In addition, to address citizens’ recreational needs at the southern end of the County, funding of $300,000 in FY2022 and $6.3 million in future fiscal years is included to acquire property and design and construct a new lower county park. This park will feature a walking trail, picnic shelter, swimming pool, and related infrastructure to support operations.
A-12 Improvements are also planned at the Warhill Sports Complex. In FY2022, funding is provided in the amount of $234,000 for the resurfacing of the basketball courts. In FY2024 and FY2026, additional funding of $4.9 million is provided for two new synthetic baseball fields with additional parking and restrooms that will help to address the growing number of youth baseball groups in the County and attract youth baseball tournaments.
Goal: Exceptional Public Services
Excellent services are a requirement for a great and ever-changing community such as James City County. Services provided by the County’s Police and Fire Departments are of particular importance in ensuring the safety and security of citizens. Public safety personnel work in partnership with other County departments to provide services to help protect the community.
During FY2022, the Fire Department’s capital plan includes the replacement of a rescue truck for $905,000, a medic unit for $350,000, and cardiac monitors for $160,000. Funding in future fiscal years provides for additional vehicle and equipment replacements, including fire engines, a brush truck, and a breathing air compressor at Fire Station 1.
In FY2022, funding is provided in the amount of $407,000 for the expansion of the Police Department’s firing range and $129,000 for replacement of the interview room system at the Law Enforcement Center (LEC).
Funding is included in the CIP in future fiscal years for additional public y safet needs, including the replacement of additional medic units, fire engines, and a breathing air compressor at Fire Station. In 1 FY2023, funding is also planned for covered parking at the LEC for specialty vehicles, and in FY2025, funding is provided for a driving simulator.
A-13 Goal: High Quality Education
James City County supports high quality education by primarily focusing on its core fiscal responsibility to fund our excellent public school system. There are many facets of education that play a significant role in maintaining a quality community from education for youth to continuing education for those in the current and future workforce.
As with other areas that rely on state funding, educational needs that are not met by those funds must be carried by the County. For FY2022, the total County investment in education exceeds $100.9 million, including debt service payments and transfers to the School Division for operations. Working in partnership with the School Division, the County has provided funding of $7.5 million for school capital projects in FY2022. These projects include partial interior refurbishments at Berkeley and Toano Middle and Warhill High, an auxiliary gym and emergency shelter at Warhill High, an expansion of Lafayette High, and refurbishment of the Berkeley Middle baseball field. Division-wide expenditures for FY2022 include parking lot repair and replacement of playground equipment.
Additional funding is included in future years for expansion at all three high schools; refurbishments at various elementary and middle schools; turf maintenance at Cooley field; and replacement of the HVAC systems at Matthew Whaley and Stonehouse Elementary and Berkeley Middle.
Goal: Fiscally Efficient Government
The County continues to strive to find innovative approaches in fiscal efficiency. FY2021 presented new challenges related to COVID-19. County staff not only had to adapt to new safety measures implemented to prevent the spread of the virus, but departments also had to continue to provide exceptional services with reduced funding sources.
A hiring freeze remained in place through December 31, 2020, and fund balance was utilized in FY2021 to restore funding for certain expenditures that were cut to prepare for the economic impacts of the pandemic. The County has also made effective use of Coronavirus Aid, Relief, and Economic Security (CARES) and other relief funding to cover unanticipated expenditures necessary to combat the virus, and to provide support to local businesses, non- profits, and the School Division.
A-14 With the distribution of the vaccine and anticipated economic recovery, normalization of revenues is expected during FY2022. As a result, funding has been provided in the FY2022 budget for a 3.0% cost-of- living increase for employees effective October 1, 2021. In addition, new positions are funded to help meet the needs of departments and our citizens. Funding is also provided to share in the increased cost of health insurance coverage offered to our employees.
Goal: Sustainable Long-term Water Supply
The James City Service Authority (JCSA) was established in 1969 as a legally separate entity to provide water and sewer service to County residents as permitted under the Code of Virginia (1950), as amended. Beginning in FY2022, JCSA’s budget is presented separately from the County’s budget. JCSA and the County continue to work in partnership so that our strategic plans and goals are aligned, and so that we can continue to provide excellent services to our citizens. Information on JCSA’s structure, services, and fees can be found in that entity’s budget document.
SUMMARY
Strategic planning is a major component of any organizations’ success. The County’s commitment to forward thinking and financial planning has provided us with a solid foundation as we face the opportunities and challenges of tomorrow.
It is my pleasure to submit the FY2022 Proposed Budget. I wish to express my sincere gratitude to the County’s Executive Leadership Team and in particular, Sharon Day, Director of Financial and Management Services and her budget team, for their efforts and expertise during the process.
Respectfully,
Scott A. Stevens County Administrator
A-15 Schedule of Debt Obligations
FY2022 Principal Outstanding Total Debt Maturity Original Issue 7/1/2021 Principal Interest Service
James City County - Debt Service Fund General Obligation Bonds 2011 Virginia Public School Authority Bonds (Series A) 12/1/2030 $ 1,000,000 $ 550,000 $ 55,000 $ 42,500 $ 97,500 2014 General Obligation Bonds 12/15/2027 21,610,000 13,795,000 1,735,000 479,975 2,214,975 2015 General Obligation Refunding Bonds (Series A) 6/15/2030 11,280,000 10,165,000 1,000,000 405,563 1,405,563 33,890,000 24,510,000 2,790,000 928,038 3,718,038
Capital Leases 2021 Capital Lease - Computer Aided Dispatch System 7/1/2027 1,500,000 1,310,086 197,511 52,403 249,914 2021 Capital Lease - Records Management System 7/1/2027 1,000,000 873,390 131,674 34,936 166,610 2021 Capital Lease - Portable Radio Replacement 11/15/2024 1,693,311 1,340,157 324,474 28,679 353,154 4,193,311 3,523,633 653,659 116,018 769,678
Lease Revenue/Refunding Bonds 2011 Lease Revenue Bonds 7/15/2021 6,672,000 667,000 667,000 7,270 674,270 2012 Lease Revenue Bonds 6/15/2033 26,380,000 13,200,000 895,000 452,613 1,347,613 2014 Lease Revenue Refunding Bonds 6/15/2026 12,575,000 6,375,000 1,185,000 228,150 1,413,150 2015 Lease Revenue Refunding Bonds 6/15/2026 49,815,000 22,185,000 4,470,000 1,109,250 5,579,250 2016 Lease Revenue Bonds 6/15/2036 26,750,000 21,760,000 1,115,000 712,038 1,827,038 2018 Lease Revenue Bonds 6/30/2039 21,015,000 19,125,000 1,015,000 876,750 1,891,750 143,207,000 83,312,000 9,347,000 3,386,071 12,733,071
New Borrowings (Capital Lease/Bonds) 2022 New Borrowing 7/1/2025 4,451,823 4,451,823 821,927 178,073 1,000,000 2022 New Borrowing 7/1/2041 4,687,000 4,687,000 157,398 187,480 344,878 9,138,823 9,138,823 979,325 365,553 1,344,878
Total Debt Service - James City County $ 190,429,134 $ 120,484,456 $ 13,769,984 $ 4,795,680 $ 18,565,664
A-16 Summary of Expenditures/Expenses by Fund
FY2020 FY2021 FY2022 FY2022 ACTUAL ADOPTED PLAN PROPOSED
Major Funds General Fund General Administration $ 2,580,319 $ 2,991,394 $ 3,188,511 $ 3,868,835 Court Services 3,856,393 4,302,740 4,302,380 4,363,551 Public Safety 23,413,070 27,666,426 29,281,004 29,876,207 Financial Administration 4,463,870 4,837,750 5,130,488 5,049,898 Information Resources Management 3,909,469 4,491,034 4,692,938 4,927,803 Community Development 3,057,166 2,969,635 3,274,164 3,314,518 General Services 11,388,465 11,815,667 13,038,280 13,545,296 Parks and Recreation 5,810,518 6,656,786 7,068,963 7,482,694 Other Operations 137,416,632 130,506,968 149,027,272 129,771,198 Total - Major Fund, General Fund $ 195,895,902 $ 196,238,400 $ 219,004,000 $ 202,200,000
Capital Projects Fund Schools $ 6,324,806 $ - $ 7,173,000 $ 7,530,000 General Services/Other 3,718,501 2,623,290 6,166,460 7,121,350 Public Safety 1,366,215 3,800,000 2,414,000 1,951,000 Parks and Recreation 951,716 - 2,665,000 2,876,000 Total - Major Fund, Capital Projects Fund $ 12,361,238 $ 6,423,290 $ 18,418,460 $ 19,478,350
Nonmajor Funds Debt Service Fund $ 19,774,259 $ 18,362,851 $ 18,373,811 $ 18,640,665 Special Revenue Funds: Tourism Investment 1,371,202 1,472,660 2,600,000 1,920,000 Virginia Public Assistance 5,092,989 5,794,193 6,006,609 6,176,965 Housing and Neighborhood Development 2,256,680 2,725,282 2,871,019 2,815,921 Colonial Community Corrections 1,081,286 1,145,118 1,189,389 1,202,795 Special Projects/Grants 9,391,431 2,028,810 2,703,810 3,287,810 Total - Nonmajor Funds 38,967,847 31,528,914 33,744,638 34,044,156
Total - All Funds 247,224,987 234,190,604 271,167,098 255,722,506
Less Interfund Transfers (36,233,275) (25,503,357) (36,640,447) (31,300,100)
Total - All Funds, Net $ 210,991,712 $ 208,687,247 $ 234,526,651 $ 224,422,406
A-17 Summary of Changes in Fund Balances/Net Position
Fiscal Year 2021 Adopted Budget Major Funds Nonmajor Funds Capital Projects General Fund Fund Governmental Funds Grand Total
Fund Balance/Net Position, July 1, 2020 $ 59,580,371 $ 33,294,057 $ 13,297,381 $ 106,171,809
Revenue 196,238,400 6,423,290 32,250,473 234,912,163 Expenditures/Expenses (196,238,400) (6,423,290) (31,528,914) (234,190,604) Net Change in Fund Balance/Net Position - - 721,559 721,559
Projected Fund Balance/Net Position, June 30, 2021 $ 59,580,371 $ 33,294,057 $ 14,018,940 $ 106,893,368
Fiscal Year 2022 Plan Major Funds Nonmajor Funds Capital Projects General Fund Fund Governmental Funds Grand Total
Projected Fund Balance/Net Position, July 1, 2021 $ 59,580,371 $ 33,294,057 $ 14,018,940 $ 106,893,368
Revenue 219,004,000 18,418,460 34,996,657 272,419,117 Expenditures/Expenses (219,004,000) (18,418,460) (33,744,638) (271,167,098) Net Change in Fund Balance/Net Position - - 1,252,019 1,252,019 Note (A) Projected Fund Balance/Net Position, June 30, 2022 $ 59,580,371 $ 33,294,057 $ 15,270,959 $ 108,145,387
Note (A): The projected increase in Nonmajor Governmental Funds' Fund Balance is primarily a result of debt service revenues projected in excess of related expenditures. The budget programs for level funding in anticipation of future uses of fund balance for a series of debt issuances starting in FY2022 and continuing through FY2025.
Fiscal Year 2022 Proposed Budget Major Funds Nonmajor Funds Capital Projects General Fund Fund Governmental Funds Grand Total
Projected Fund Balance/Net Position, July 1, 2021 $ 59,580,371 $ 33,294,057 $ 14,018,940 $ 106,893,368
Revenue 202,200,000 16,416,100 35,076,157 253,692,257 Expenditures/Expenses (202,200,000) (19,478,350) (34,044,156) (255,722,506) Net Change in Fund Balance/Net Position - (3,062,250) 1,032,001 (2,030,249) Note (B) Note (C) Projected Fund Balance/Net Position, June 30, 2022 $ 59,580,371 $ 30,231,807 $ 16,302,960 $ 104,863,119
Note (B):The projected decrease in Capital Projects Fund Balance is a result of capital projects being suspended in FY2021. This resulted in a surplus of fund balance, which will be used to assist in funding CIP projects until the economy recovers and other revenue sources normalize.
Note (C): The projected increase in Nonmajor Governmental Funds' Fund Balance is primarily a result of debt service revenues projected in excess of related expenditures. The budget programs for level funding in anticipation of future uses of fund balance for a series of debt issuances starting in FY2022 and continuing through FY2026.
********************************************************************************************************* Note: The above schedules include interfund transfers.
A-18 Summary of Funding Sources by Type
FY2020 FY2021 FY2022 FY2022 ACTUAL ADOPTED PLAN PROPOSED
Major Fund, General Fund Property Taxes $ 138,724,196 $ 138,280,000 $ 142,385,000 $ 143,485,000 Other Local Taxes 25,371,283 19,649,250 29,480,000 26,700,000 Licenses, Permits & Fees 8,878,568 6,276,000 9,584,000 8,667,000 Fines and Forfeitures 231,608 250,000 278,000 248,000 Use of Money and Property 198,996 200,000 200,000 205,000 State 28,905,026 22,761,000 29,105,337 15,633,000 Federal 93,428 8,200 8,200 8,400 Charges for Services 6,291,204 6,794,000 7,727,200 7,055,600 Miscellaneous 221,688 209,550 236,263 198,000 School Fund Balance - 1,810,400 - - Total - Major Fund, General Fund 208,915,997 196,238,400 219,004,000 202,200,000
Major Fund, Capital Projects Fund Use of Money and Property $ 706,842 $ - $ - $ - Federal/State grants - - 131,600 79,100 Miscellaneous 771,280 - - - Local 9,908,147 3,923,290 11,827,010 11,050,000 School Fund Balance - - 600,000 600,000 Capital Lease/Bond Proceeds - 2,500,000 5,859,850 4,687,000 Total - Major Fund, Capital Projects Fund 11,386,269 6,423,290 18,418,460 16,416,100
Nonmajor Funds, Aggregate Other Local Taxes 610,363 407,500 815,000 600,000 Use of Money and Property 60,414 42,500 42,500 42,500 State 3,795,275 1,503,595 1,503,595 1,882,549 Federal 10,977,977 5,525,083 5,605,107 5,710,000 Local 26,222,295 23,910,067 26,151,447 25,979,600 Charges for Services - - - - Miscellaneous 919,957 861,728 879,008 861,508 Bond Proceeds - - - - Total - Nonmajor Funds 42,586,281 32,250,473 34,996,657 35,076,157
Total, All Funds Property Taxes 138,724,196 138,280,000 142,385,000 143,485,000 Other Local Taxes 25,981,646 20,056,750 30,295,000 27,300,000 Licenses, Permits & Fees 8,878,568 6,276,000 9,584,000 8,667,000 Fines and Forfeitures 231,608 250,000 278,000 248,000 Use of Money and Property 966,252 242,500 242,500 247,500 State 32,700,301 24,264,595 30,740,532 17,594,649 Federal 11,071,405 5,533,283 5,613,307 5,718,400 Local 36,130,442 27,833,357 37,978,457 37,029,600 Charges for Services 6,291,204 6,794,000 7,727,200 7,055,600 Miscellaneous 1,912,925 1,071,278 1,115,271 1,059,508 School Fund Balance - 1,810,400 600,000 600,000 Bond Proceeds - 2,500,000 5,859,850 4,687,000 Total - All Funds $ 262,888,547 $ 234,912,163 $ 272,419,117 $ 253,692,257
Less Interfund Transfers (36,233,275) (25,503,357) (36,640,447) (31,300,100)
Total $ 226,655,272 $ 209,408,806 $ 235,778,670 $ 222,392,157
Projected Fund Balance, beginning 106,171,809 106,893,368 106,893,368
Projected Fund Balance, ending (106,893,368) (108,145,387) (104,863,119)
Total - All Funds, Net $ 208,687,247 $ 234,526,651 $ 224,422,406
A-19 This page intentionally left blank. SECTION B
GENERAL FUND REVENUES General Fund Revenues James City County, VA
General Fund – Revenue Summary
OVERVIEW In developing the FY2022 budget for revenues, the County gave consideration to current economic conditions, the most significant of which involves the financial impacts of COVID-19. The Introduction of this document describes other aspects of the County’s financial planning process, including criteria that guide decisions regarding revenues. These criteria provide for keeping real estate tax increases to a minimum and utilizing resources other than general tax dollars. This budget meets those criteria in that there are no real estate or personal property tax rate changes and any new or increased fees are employed to address costs associated with providing specific services, rather than a general tax increase. A listing of the various tax rates and fees reflected in this section is included in the appendices to this document.
Five-year projections of revenues and expenditures are included in Section F of this document to illustrate the County’s potential financial outlook based on analysis of existing trends. To address changing needs of the County and its citizens and to fund corresponding increases in both recurring and capital expenditures, alternative revenue decisions may be considered in the future. These decisions would be made during future budget cycles, factoring in projected economic conditions and initiatives outlined in forthcoming updates to the Comprehensive and Strategic Plans.
FINANCIAL SUMMARY FY2021 Adopted FY2022 Plan FY2022 Proposed General Property Taxes $ 138,280,000 $ 142,385,000 $ 143,485,000 Other Local Taxes 19,649,250 29,480,000 26,700,000 Licenses, Permits, and Fees 6,276,000 9,584,000 8,667,000 Fines and Forfeitures 253,000 281,000 248,000 Use of Money and Property 200,000 200,000 205,000 Commonwealth of VA 22,761,000 29,105,337 15,633,000 Federal Government 8,200 8,200 8,400 Charges for Services 6,794,000 7,727,200 7,055,600 Miscellaneous 206,550 233,263 198,000 Fund Balance 1,810,400 - - Total $ 196,238,400 $ 219,004,000 $ 202,200,000
Revenue Source as a Percentage of Budget General Property Taxes 0.1% 0.0% 3.5% Other Local Taxes 0.1% 7.7% 0.0% Licenses, Permits, and Fees 0.1% Fines and Forfeitures 4.3% Use of Money and Property 13.2% Commonwealth of VA Federal Government 71.0% Charges for Services Miscellaneous Fund Balance
B-1 General Fund Revenues James City County, VA
General Property Taxes FINANCIAL SUMMARY
FY2021 Adopted FY2022 Plan FY2022 Proposed Real Estate $ 102,000,000 $ 104,000,000 $ 104,000,000 Personal Property 24,800,000 26,000,000 26,000,000 Mobile Homes 50,000 50,000 50,000 Machinery and Tools 6,000,000 6,100,000 6,250,000 Public Service 3,050,000 3,100,000 4,200,000 Delinquent Real Estate 825,000 1,100,000 1,100,000 Delinquent Personal Property 750,000 950,000 800,000 Delinquent Mobile Homes 10,000 10,000 10,000 Penalties 525,000 725,000 725,000 Interest 270,000 350,000 350,000 Total $ 138,280,000 $ 142,385,000 $ 143,485,000
COMMENTS
General Property Taxes include revenues received from levies made on real and personal property of County property owners and business establishments. Reductions in this category in FY2021 were the result of the potential economic impacts from COVID-19. A normalization of revenues is expected in FY2022, following an anticipated economic recovery.
Real Estate Property Taxes on residential and business land and buildings are based upon a tax rate per $100 Real Estate of assessed value, which is adopted by the Board of 105,000,000 Supervisors during the budget process. The tax rate is then applied to the assessed value of individual property, as determined by the Real Estate Assessor 100,000,000 during the biennial assessment process. The Commonwealth of Virginia requires localities to assess 95,000,000 real property at 100% of market value. Market value is the most probable price that a property should bring in a competitive and open market under all conditions 90,000,000 requisite to a fair sale. FY2021 was a reassessment year and resulted in a 1.81% overall increase to assessed real property values, however the projected revenue was down due to the anticipated financial impacts from COVID-19.
Personal Property Taxes are assessed by the Commissioner of the Revenue on four major property categories - individual personal property, business personal property, mobile homes, and machinery and tools. The tax rate is $4.00 per $100 of assessed value. Individual and business vehicles are assessed at 100% of loan value as determined by the National Automobile Dealers Association. Business equipment, machinery, and tools are assessed at 25% of capitalized cost. Mobile homes are assessed at current market value and are billed at the real estate tax rate.
B-2 General Fund Revenues James City County, VA
The State currently subsidizes localities with a total amount for taxes on some vehicles used for Personal Property personal use and, as a result, the collection of personal property taxes has partially shifted from 26,000,000 local taxpayers to the State under the State's "Car Tax" initiative (see chart regarding revenue 24,000,000 received from the State in the “Commonwealth of Virginia” section). Unaffected by the State’s “Car Tax” initiative are County personal property 22,000,000 assessments on boats, airplanes, trucks, trailers, and business personal property. Overall, local 20,000,000 personal property collections are expected to increase in FY2022, following a decline in FY2021 due to the negative impacts of COVID-19 on the local economy.
Machinery and Tools are those items of business personal property that are used in a manufacturing application and the assessment of machinery and tools is based on costs. The current and adopted rate is $4.00 per $100 of assessed valuation.
Public Service Assessments are performed by the State Corporation Commission on property owned by regulated public utilities, which include railroads, electric, telephone, gas, and telecommunications companies. The assessments are based on value and the effective true tax rate. This rate is calculated by multiplying the nominal tax rate of $0.84 by the median sales assessment ratio. The most recent information available is for 2020 when the ratio was 94.6%, making the effective true tax rate $0.795 per hundred. FY2022 includes additional revenue from Dominion Energy for the Skiffe’s Creek Connector.
Other Local Taxes FINANCIAL SUMMARY FY2021 Adopted FY2022 Plan FY2022 Proposed Local Sales Tax $ 6,660,000 $ 11,100,000 $ 10,750,000 Historic Triangle 1% Sales Tax 2,790,000 4,700,000 4,100,000 Transient Occupancy Tax 1,487,500 2,975,000 2,200,000 Meals Tax 6,795,000 7,550,000 6,100,000 Cigarette Tax - 900,000 900,000 Deeds of Conveyance 323,000 380,000 425,000 Bank Franchise Tax 616,250 725,000 725,000 Recordation Taxes 977,500 1,150,000 1,500,000 Total $ 19,649,250 $ 29,480,000 $ 26,700,000
B-3 General Fund Revenues James City County, VA
COMMENTS
The 1.0% Local Sales Tax and the additional 1.0% Historic Triangle Sales Tax from Senate Bill 942 (excluding groceries) are collected with the 5.0% State sales tax at the time of sale. Fifty percent of the Historic Triangle Sales Tax is remitted to the County while the other fifty percent is remitted to the State’s Historic Triangle Marketing Fund.
The Meals Tax represents a 4% tax on prepared food and beverages, and the Transient Occupancy Room Tax (lodging tax) reflects revenue received from the 5.0% tax imposed on hotel, motel room sales, and rental condominium units. Sixty percent (3/5s) of the lodging tax revenue is targeted toward tourism in compliance with State law and is transferred to the County’s Tourism Fund accordingly. These two specific taxes suffered dramatic declines in FY2020 and FY2021 due to the significant reduction in tourism in our area resulting from the Governor’s COVID-19 related restrictions. Specifically, two of the area’s largest attractions, Busch Gardens and Water Country were closed for several months and in-house dining at restaurants was prohibited and/or dramatically reduced for most of the year. Increases are projected as the State begins a gradual re-opening.
The Cigarette Tax is based on General Assembly action addressing equalization of taxing authority for counties. Beginning on July 1, 2021, counties are authorized to tax the retail sale of cigarettes at a maximum rate of $0.40 per pack. The estimated revenue from the Cigarette Tax is contingent on the County’s Board of Supervisors adopting an ordinance establishing such a tax. The FY2022 budget allocates the funding to the Capital Projects Fund to be used for County and School capital maintenance and projects.
Deeds of Conveyance records revenue received from the tax imposed on conveyance of property deeds. The tax is based on the value of the property involved. The Recordation Taxes are fees levied for documents recorded at the Clerk of the Circuit Court's Office. Fees vary based on the type of document and the value of real estate. Reductions in these funding sources in FY2021 were the result of the projected economic impacts of COVID-19 and revenues are expected to begin to recover in FY2022.
Bank Franchise Tax represents revenue received from the tax imposed on bank deposits in County bank branches, less certain allowable deductions.
B-4 General Fund Revenues James City County, VA
Licenses, Permits, and Fees FINANCIAL SUMMARY FY2021 Adopted FY2022 Plan FY2022 Proposed Bus., Prof. & Occup. Licenses (BPOL) $ 4,290,000 $ 7,150,000 $ 6,400,000 BPOL Penalty 50,000 50,000 50,000 BPOL Interest 25,000 25,000 30,000 Delinquent BPOL 135,000 225,000 250,000 Motor Vehicle Registration 189,000 210,000 200,000 Dog Licenses 10,000 10,000 12,000 Building Permits 855,000 950,000 900,000 Utility Consumption Fee 315,000 350,000 350,000 Planning & Zoning Fees 99,000 110,000 75,000 Erosion Control Fees 79,000 126,000 80,000 Surety Evaluation & Renewals Fees 108,000 240,000 180,000 Stormwater Inspection Fees 31,000 38,000 20,000 VA Stormwater Mgmt. Program Fees 90,000 100,000 120,000 Total $ 6,276,000 $ 9,584,000 $ 8,667,000
COMMENTS
Business, Professional and Occupational Licenses (BPOL) are collected in March and are based on the previous calendar year’s business gross receipts. Motor Vehicle Registration is an initial fee of $10 for vehicles registered in the County; there is no annual local fee. Dog Licenses are $5.00 per year for spayed/neutered dogs and $8.00 for unaltered dogs. Multi-year licenses are also available. Utility Consumption Fee is paid by consumers as a part of their power bills. It is assessed and collected by the State, with a portion of the assessment forwarded to the locality.
Building Permits, Planning and Zoning Fees, and Erosion Control Fees are based on the volume of development and are used to offset costs in the Community Development Department. Stormwater Inspection Fees offset the cost of inspections associated with the installation of stormwater infrastructure. The fee is assessed at $900 per Detention Pond/Facility and $0.90 per linear foot of storm drain or channel.
Virginia Stormwater Management Program Fees are based on the state-wide fee schedule for General VPDES Permit for Discharges of Stormwater from Construction Activities, the modification or transfer of permits, and an annual permit maintenance fee. This revenue estimate is net of the registration fees that the County collects on behalf of the State.
The following fee changes were effective in January 2021:
Development Related Permits: • Fee increases for exception requests to the Chesapeake Bay Ordinance and reviews by the Wetlands Board, primarily to cover the higher costs of advertising requirements in the newspaper. • Fee increases to cover the costs of multiple reinspections including a second reinspection, a third, and subsequent reinspections. • For legislative review of land use cases, an amendment to include the postage necessary to notify adjacent property owners as required by State Code with the additional revenue to help cover the higher costs of advertising requirements.
B-5 General Fund Revenues James City County, VA
To help defray the costs to administer the development related ordinances and programs (new fees): • For amusement device and tent inspections that occur on weekends or after-hours; • Electrical inspections for generators used exclusively with amusement devices; • For temporary certificate of occupancy inspections; • Additional plan review when work is proposed in the floodplain; • Administrative review of Wetlands Permits; • Certificate of Occupancy site inspections and multiple site reinspections; • Fees for Stormwater and Resource Protection to review and administer the as-built plan process; and • Requests for Exceptions to the Subdivision Ordinance, which include a requirement for staff to notify adjacent property owners.
Under the Code, fees for building permits “shall be double for any construction that has commenced before a permit is obtained.” A similar fee structure will be in place if land disturbing occurs prior to the issuance of a permit or if development occurs within wetlands or Chesapeake Bay Preservation Areas prior to the issuance of a permit. The fee structure is designed to proactively administer and manage the development surety process. The revenue will be used to assist in getting projects completed and turned over for ongoing maintenance, assist in completing annual reevaluations to ensure the County is holding an appropriate amount of surety and will also work to clear the most aged sureties.
Reductions in the Licenses, Permits and Fees category in FY2021 were the result of the projected economic impacts of COVID-19 and FY2022 projects increases as the economy starts to recover. Fines and Forfeitures
FINANCIAL SUMMARY FY2021 Adopted FY2022 Plan FY2022 Proposed Fines & Jail Committals $ 225,000 $ 250,000 $ 225,000 E-Summons Fee 25,000 28,000 20,000 Parking Tickets 3,000 3,000 3,000 Total $ 253,000 $ 281,000 $ 248,000
COMMENTS This category of revenue reflects monies received from the imposition of fines on persons charged with violations of County ordinances and are expected to decrease in FY2022 based on trends.
Use of Money and Property
FINANCIAL SUMMARY FY2021 Adopted FY2022 Plan FY2022 Proposed Rent $ 200,000 $ 200,000 $ 205,000
COMMENTS This category reflects payments from the leasing of radio tower space and is based on the agreements between the County and the applicable parties.
B-6 General Fund Revenues James City County, VA
Commonwealth of Virginia
FINANCIAL SUMMARY FY2021 Adopted FY2022 Plan FY2022 Proposed State Car Tax Reimbursement $ 9,770,000 $ 9,770,137 $ 9,770,000 Communication Sales & Use Tax 840,000 1,400,000 1,300,000 Car Rental Sales Tax 72,000 120,000 50,000 Mobile Home Tax Commissions 36,000 40,000 40,000 Rolling Stock Tax 50,000 56,000 55,000 Skill Games Tax - - 40,000 Subtotal - Non-Categorical Aid 10,768,000 11,386,137 11,255,000 Sheriff 761,000 772,000 797,000 Commonwealth's Attorney 605,000 623,000 635,000 Clerk of the Circuit Court 530,000 539,000 562,000 Commissioner of the Revenue 185,000 190,000 203,000 Treasurer 178,000 184,000 230,000 General Registrar 56,000 64,000 88,000 Subtotal - Categorical (Shared Expenses) 2,315,000 2,372,000 2,515,000 Sales Tax for Education 7,965,000 13,499,144 - HB 599 Payments (Police) 1,468,500 1,468,556 1,468,500 DMV Select Offices 105,000 150,000 145,000 Wireless Board 135,000 225,000 245,000 Commission for the Arts 4,500 4,500 4,500 Subtotal - Categorical Aid (Other) 9,678,000 15,347,200 1,863,000
Total $ 22,761,000 $ 29,105,337 $ 15,633,000
COMMENTS This category provides for the estimated revenue from the Commonwealth of Virginia based on the State’s most recent, available budget. As with several of the other revenue sources, the revenues in the Commonwealth of Virginia category are expected to improve in FY2022 as the County begins its recovery from the financial impacts of the COVID-19 pandemic. Non-Categorical Aid includes revenues which are raised by the State and shared with the local government. The use of such revenues is at the discretion of the local government. The State Car Tax Reimbursement is the State’s Personal Property Tax Relief Act (PPTRA) share of the “No Car Tax” initiative to provide relief to taxpayers. The amount reflects the permanent cap on the State's share that began in 2006. The State’s portion is attributable to the first $20,000 of value on each qualifying vehicle, and the State is projected to pay approximately 40% of the "Car Tax" for an eligible personal use vehicle.
FY2021 Adopted FY2022 Plan FY2022 Proposed Local Collections $ 24,800,000 $ 26,000,000 $ 26,000,000 From the Commonwealth 9,770,000 9,770,137 9,770,000 $ 34,570,000 $ 35,770,137 $ 35,770,000
Categorical (Shared Expenses) includes revenues received from the Commonwealth for the State's share of expenditures in activities that are considered to be joint responsibilities.The FY2022 estimate includes funding for a 5% raise effective July 1, 2021 as budgeted by the Compensation Board.
B-7 General Fund Revenues James City County, VA
Categorical Aid (Other) includes revenues received from the Commonwealth, which are required to be used for a specific purpose. This area previously included the Sales Tax for Education for the portion of sales tax distributed to localities on the basis of school age population and passed on to the WJCC School Division. For FY2022, this revenue will go directly to the WJCC School Division and no longer be a pass-through revenue.
The projected increase in the DMV Select Offices revenue in FY2022 reflects a full year of operations for the County’s Mounts Bay location, which was only operational for a portion of FY2021. Both of the County’s two locations (Toano and Mounts Bay) are operated by the Treasurer’s Office. Federal Government
FINANCIAL SUMMARY FY2021 Adopted FY2022 Plan FY2022 Proposed Payments in Lieu of Taxes $ 8,200 $ 8,200 $ 8,400
COMMENTS
This budget provides for payments received from the Federal Government in lieu of taxes. Federal facilities partially located in the County include the Naval Weapons Station, Camp Peary, and Colonial National Park.
While the General Fund realizes a minimal amount of federal funds, other County activities receive federal funds as their principal financing source. These include the Virginia Public Assistance and Housing and Neighborhood Development Funds, which are shown in Section E of this document. The WJCC School Division also receives federal money, which is reflected in the School Division’s separate budget document.
B-8 General Fund Revenues James City County, VA
Charges for Services
FINANCIAL SUMMARY FY2021 Adopted FY2022 Plan FY2022 Proposed Recycling $ 765,000 $ 850,000 $ 925,000 Excess Fees - Clerk 108,000 120,000 150,000 Secure Remote Access Fee - Clerk 35,000 35,000 48,000 Comm. Atty. Fee-Circuit Court 6,000 6,500 6,000 Sheriff and Jail Fees 117,000 130,000 130,000 Police Fees 7,200 8,000 8,000 Land Transfer Fees 1,800 2,000 3,000 Fees for Plats & Maps 200 200 100 Boarding Dogs 500 500 500 Delinq. Taxes-Admin. Fees 135,000 150,000 100,000 False Alarm Fees - - 1,000 Bulk Pickup Fee 13,500 15,000 15,000 Convenience Center Fees 306,000 340,000 400,000 ALS/BLS Fees 1,890,000 2,100,000 2,000,000 Rec. Center Membership 705,600 795,000 550,000 Rec. Center Single Fees 350,000 395,000 300,000 Park Revenues 1,021,500 1,300,000 1,300,000 Rec. Center-Vending Machine 5,400 6,000 3,000 Recreation Facility Rentals 72,000 80,000 50,000 Parks Advertising 4,500 5,000 - Before & After School Fees 827,000 919,000 700,000 Special Programs 87,300 97,000 80,000 Trips & Special Events 11,700 13,000 9,000 Leagues-Fees 7,000 8,000 7,000 Day Camp Fees 276,300 307,000 235,000 Class Fees 40,500 45,000 35,000 Total $ 6,794,000 $ 7,727,200 $ 7,055,600
COMMENTS
This section reflects revenue from fees charged for certain services provided to citizens and other public agencies. It does not include revenues for enterprise type activities (e.g., water and sewer charges), which are budgeted in JCSA’s separate budget document.
The County transitioned to a “fee-for-service” curbside Recycling program in FY2020. The FY2022 revenue estimate is based on the current level of participation and is used to support the program’s expenditures (located in the Solid Waste Management department in Section C of this document). There is no change in the fee. Convenience Center Fees are also used to support Solid Waste Management expenditures.
One-third of the Excess Fees collected by the Clerk of the Circuit Court are accounted for in this area. The State claims the other two-thirds.
Sheriff and Jail Fees include courthouse security fees, admissions fees into the Virginia Peninsula Regional Jail, and fees charged for blood and DNA tests.
B-9 General Fund Revenues James City County, VA
These revenues and reimbursements received from the Compensation Board are used to support the Sheriff’s operations, which are shown in Section C.
ALS/BLS Fees are for ambulance transport services provided by the County’s Fire Department.
The various charges for services for recreation centers, parks, and activities are used to support those programs in Parks and Recreation’s budget. Weather, capital projects, and the cancellation of tournaments and special events can significantly impact revenue. Minor increases in certain park related fees are planned in FY2022 to defray increased expenditures.
In FY2021 and as a result of the COVID-19 pandemic, the County experienced significant losses in revenues from recreational activities due to the closing of its facilities and cancellation of numerous programs and classes. As the recovery continues from the pandemic, an increase in program revenue is anticipated as well as the programs’ related expenditures. Miscellaneous
FINANCIAL SUMMARY
FY2021 Adopted FY2022 Plan FY2022 Proposed Sale of Vehicles or Equipment $ 90,000 $ 100,000 $ 75,000 Court Appointed Attorneys 9,000 10,000 6,000 Miscellaneous 107,550 123,263 117,000 Total $ 206,550 $ 233,263 $ 198,000
COMMENTS
This budget provides for revenues that are not recorded under the other sources. Estimates are based on historical trends as well as relevant, current information. Fund Balance
FINANCIAL SUMMARY
FY2021 Adopted FY2022 Plan FY2022 Proposed Fund Balance - Committed: WJCC School Division Prior Year Surplus $ 1,810,400 $ - $ -
COMMENTS
In FY2021, to help mitigate the projected economic impacts of COVID-19 on the Williamsburg-James City County (WJCC) School Division, the Board of Supervisors agreed to re-appropriate the County’s share (90.52%) of the WJCC School Division’s estimated $2,000,000 fiscal year 2020 year-end surplus. This funding was appropriated as part of our local contribution for operations to the WJCC School Division.
B-10 SECTION C
GENERAL FUND EXPENTIURES General Fund James City County, VA
General Fund - Departmental Expenditure Summary
FY2021 FY2022 FY2022 DIFF FROM FY2021 PAGE DEPARTMENT / DIVISION ADOPTED PLAN PROPOSED $ % GENERAL ADMINISTRATION C-3 Board of Supervisors (011) $ 151,299 $ 160,376 $ 170,711 $ 19,412 12.8% C-5 County Administration (012) 876,718 895,763 1,171,312 294,594 33.6% C-7 County Attorney (014) 527,279 537,474 560,745 33,466 6.3% C-9 Economic Development (151) 326,635 370,749 425,627 98,992 30.3% C-11 Human Resources (019) 543,667 632,439 671,742 128,075 23.6% C-13 Voter Registration and Elections (131) 565,796 591,710 868,698 302,902 53.5% 2,991,394 3,188,511 3,868,835 680,324 22.7% COURT SERVICES C-15 Courthouse (176) 579,971 503,414 529,544 (50,427) (8.7)% C-17 Clerk of the Circuit Court (041) 809,838 827,488 884,599 74,761 9.2% C-19 Commonwealth's Attorney (054) 1,114,746 1,163,903 1,262,692 147,946 13.3% C-21 Sheriff (061) 1,515,102 1,523,724 1,402,362 (112,740) (7.4)% C-23 Courts/Judicial (177-181) 283,083 283,851 284,354 1,271 .4% 4,302,740 4,302,380 4,363,551 61,171 1.4% PUBLIC SAFETY C-25 Police Department (062) 11,328,508 11,973,809 12,290,726 962,218 8.5% C-27 Animal Control (121) 162,799 258,444 294,528 131,729 80.9% C-29 Fire/EMS (071) 12,557,186 13,194,049 13,469,054 911,868 7.3% C-31 Emergency Management (073) 258,037 283,340 286,600 28,563 11.1% C-33 Emergency Communications (195) 3,359,896 3,571,362 3,535,299 175,403 5.2% 27,666,426 29,281,004 29,876,207 595,203 2.2% FINANCIAL ADMINISTRATION C-35 Treasurer (031) 1,204,319 1,358,633 1,175,741 (28,578) (2.4)% C-37 Satellite Services Office (035) 218,005 219,981 221,357 3,352 1.5% C-39 Commissioner of the Revenue (021) 949,338 971,438 968,280 18,942 2.0% C-41 Financial and Management Services (029) 1,249,248 1,298,930 1,329,858 80,610 6.5% C-43 Accounting (032) 217,774 237,349 276,987 59,213 27.2% C-45 Purchasing (028) 296,870 314,196 323,508 26,638 9.0% C-47 Real Estate Assessments (025) 702,196 729,961 754,167 51,971 7.4% 4,837,750 5,130,488 5,049,898 (80,590) (1.7)% INFORMATION RESOURCES MANAGEMENT C-49 Information Resources Management (194) 1,113,677 1,165,330 1,214,902 101,225 9.1% C-51 Information Technology Infrastructure (024) 1,955,226 2,044,456 2,126,368 171,142 8.8% C-53 Information Technology Core Applications (033) 1,422,131 1,483,152 1,586,533 164,402 11.6% 4,491,034 4,692,938 4,927,803 234,865 5.2% COMMUNITY DEVELOPMENT C-55 Community Development (017) 347,119 439,006 482,901 135,782 39.1% C-57 Planning (016) 933,754 1,060,306 1,007,137 73,383 7.9% C-59 Zoning Enforcement (107) 353,858 359,506 366,779 12,921 3.7% C-61 Building Safety and Permits (105) 1,334,904 1,415,346 1,457,701 122,797 9.2% 2,969,635 3,274,164 3,314,518 40,354 1.4% GENERAL SERVICES C-63 General and Capital Services (140) 1,823,954 2,086,896 2,218,604 394,650 21.6% C-65 Facilities Maintenance (141) 2,939,351 3,314,791 3,295,535 356,184 12.1% C-67 Grounds Maintenance (142) 2,001,961 2,192,295 2,369,668 367,707 18.4% C-69 Fleet and Equipment (196) 1,022,673 1,050,599 1,074,471 51,798 5.1% C-71 Stormwater and Resource Protection (135) 2,023,189 2,253,360 2,367,775 344,586 17.0% C-73 Solid Waste Management (108) 2,004,539 2,140,339 2,219,243 214,704 10.7% 11,815,667 13,038,280 13,545,296 507,016 4.3% PARKS AND RECREATION C-75 Parks and Recreation (153-161) 6,656,786 7,068,963 7,482,694 825,908 12.4% SUBTOTAL - COUNTY OPERATIONS 65,731,432 69,976,728 72,428,802 6,697,370 10.2% C-77 Contr. to WJCC School Division-Operations (170) 92,720,422 99,600,000 86,100,844 (6,619,578) (7.1)% C-77 Contr. to WJCC School Division-Debt Service (199) 14,800,000 14,800,000 14,800,000 - C-79 Contr. to Wmbg. Regional Library (163) 4,933,357 5,147,384 5,194,654 261,297 5.3% C-80 Contr. to Outside Entities (198, 183, 162) 7,119,832 7,416,490 7,179,397 59,565 .8% C-83 Transfers to Other Funds (199) 10,633,357 20,653,457 16,129,600 5,496,243 51.7% C-84 Nondepartmental (193) 300,000 1,409,941 366,703 66,703 22.2% SUBTOTAL - OTHER 130,506,968 149,027,272 129,771,198 (735,770) (.6)% TOTAL $ 196,238,400 $ 219,004,000 $ 202,200,000 $ 5,961,600 3.0% *
* Sales Tax for Education (see C-77) was removed from the County budget in FY2022. Factoring in this change, true increase is 7.4% from FY2021.
______
C-1 This page intentionally left blank. General Fund James City County, VA
General Fund - Expenditures by Account Code Type
FY2021 FY2022 FY2022 DIFF FROM FY2021 OBJECT CODE / ACCOUNT TYPE ADOPTED PLAN PROPOSED $ % 0100 SALARIES, BOARD $ 63,065 $ 63,615 $ 74,172 $ 11,107 17.6% 0110 SALARIES, FULL-TIME 33,493,148 34,337,594 35,818,761 2,325,613 6.9% 0120 SALARIES, OVERTIME 1,046,750 1,282,325 1,286,142 239,392 22.9% 0123 HOLIDAY PAY 235,337 235,337 253,545 18,208 7.7% 0130 SALARIES, PART-TIME 1,562,446 1,615,871 1,859,013 296,567 19.0% 0140 SALARIES, TEMPORARY 591,461 739,689 975,506 384,045 64.9% 0150 FRINGE BENEFITS 15,918,534 16,683,450 16,719,931 801,397 5.0% 0155 UNIFORM CARE 96,740 99,540 100,080 3,340 3.5% 0156 TOOL ALLOWANCE 4,500 4,500 4,500 - - 0803 RESERVE FOR COMPENSATION - 1,000,000 - - - TOTAL PERSONNEL $ 53,011,981 $ 56,061,921 $ 57,091,650 $ 4,079,669 7.7% 0200 ADVERTISING $ 72,726 $ 93,271 $ 88,126 $ 15,400 21.2% 0202 TEMPORARY HELP 133,594 131,254 132,000 (1,594) (1.2)% 0203 CONTRACTUAL SERVICES 1,727,474 2,219,611 2,381,967 654,493 37.9% 0205 PROMOTION 24,040 31,155 30,000 5,960 24.8% 0206 DUES AND MEMBERSHIPS 99,743 114,357 120,019 20,276 20.3% 0207 UTILITIES 1,566,070 1,579,400 1,579,400 13,330 .9% 0208 GENERATOR MAINTENANCE 51,560 51,560 51,560 - - 0210 INSURANCE 600,000 640,000 640,000 40,000 6.7% 0215 EQUIPMENT MAINTENANCE 1,156,612 1,269,120 1,304,694 148,082 12.8% 0216 BUILDING MAINTENANCE 350,916 404,251 404,251 53,335 15.2% 0217 FIELD MAINTENANCE 9,000 18,000 18,000 9,000 100.0% 0218 POSTAGE 228,180 253,904 309,933 81,753 35.8% 0219 TELECOMMUNICATIONS 608,406 621,062 628,085 19,679 3.2% 0220 TRAVEL AND TRAINING 190,474 398,636 416,864 226,390 118.9% 0223 TRAIN LAW ENFORCEMENT 53,835 53,835 53,835 - - 0224 SPECIAL TRUST FUND 1,500 1,500 1,500 - - 0225 SAFETY 3,000 5,500 5,500 2,500 83.3% 0226 CODE ENFORCEMENT 5,000 18,000 25,000 20,000 400.0% 0227 DUMPSTER COLLECTIONS 97,600 97,700 97,700 100 .1% 0230 DISPOSAL FEES 249,688 254,942 268,002 18,314 7.3% 0235 ANNUAL AUDIT 84,375 87,725 87,725 3,350 4.0% 0236 LEAF COLLECTION PROGRAM 42,000 42,000 42,000 - - 0240 RADIO MAINTENANCE CHARGES 1,402,851 1,442,854 1,439,749 36,898 2.6% 0241 HOUSEHOLD CHEMICAL PROGRAM 97,999 97,999 105,300 7,301 7.5% 0245 TRIPS AND SPECIAL EVENTS 69,488 78,568 67,744 (1,744) (2.5)% 0250 GARAGE SERVICES 40,159 35,159 35,159 (5,000) (12.5)% 0289 CABLE - SPECIAL PROGRAMMING 17,250 17,750 17,750 500 2.9% 0301 MERCHANDISE FOR RESALE 100,300 104,300 104,300 4,000 4.0% 0306 HOUSEKEEPING SUPPLIES 111,230 113,730 113,730 2,500 2.2% 0307 STREET MAINTENANCE 123,000 192,966 213,718 90,718 73.8% 0310 FOOD SUPPLIES 64,765 78,337 78,992 14,227 22.0% 0311 RECOGNITION 19,800 39,990 40,040 20,240 102.2% 0312 MOTOR FUELS 569,004 646,253 584,887 15,883 2.8% 0313 GENERATOR FUELS 10,500 10,500 11,000 500 4.8% 0316 MEDICAL SUPPLIES 81,400 83,750 83,750 2,350 2.9% 0318 OPERATING SUPPLIES/MATERIALS 668,535 827,608 880,895 212,360 31.8% 0319 OFFICE SUPPLIES 160,092 178,603 191,959 31,867 19.9% 0320 LEASES/RENTALS 517,153 587,164 487,075 (30,078) (5.8)% 0323 PRINTING/PUBLICATIONS 129,710 186,601 155,010 25,300 19.5% 0325 CLOTHING PURCHASES 208,041 216,100 228,960 20,919 10.1% 0326 CLOTHING RENTAL 31,164 33,654 40,171 9,007 28.9% 0327 SOFTWARE 1,381,266 1,387,209 1,466,097 84,831 6.1% 0330 JUROR PAYMENTS 15,000 15,000 15,000 - - 0331 STREET SIGNS 4,000 10,000 16,000 12,000 300.0% 0332 STREET LIGHTS - 9,000 9,000 9,000 - 0389 MAGISTRATES OFFICE 2,000 2,000 2,000 - - 0392 BACKGROUND CHECKS 60,000 70,000 70,000 10,000 16.7% 0394 RECYCLING COSTS 1,000,000 1,106,850 1,075,800 75,800 7.6% 0395 TRI RIVERS DRUG TASK FORCE 3,000 3,000 3,000 - - 0396 EMPLOYEE ASSISTANCE PROGRAM 10,205 10,335 13,835 3,630 35.6% 0397 TRAINING PROGRAM 18,500 19,500 27,500 9,000 48.6% 0710 LEGAL SERVICES 33,000 40,000 40,000 7,000 21.2% 0720 CODE REVISION 12,500 12,500 12,500 - - 0724 MISCELLANEOUS GRANTS 50,000 50,000 50,000 - - TOTAL OPERATING 14,367,705 16,094,063 16,367,082 1,999,377 13.9% TOTAL CAPITAL 1,167,361 1,620,413 1,746,849 579,488 49.6% TOTAL CREDITS (2,815,615) (2,799,669) (2,776,779) 38,836 (1.4)% TOTAL COUNTY DEPT 65,731,432 70,976,728 72,428,802 6,697,370 10.2% WJCC SCHOOL DIVISION 107,520,422 114,400,000 100,900,844 (6,619,578) (6.2)% CONTR. TO WMBG. REG. LIBRARY 4,933,357 5,147,384 5,194,654 261,297 5.3% CONTR. TO OUTSIDE ENTITIES 7,119,832 7,416,490 7,179,397 59,565 .8% TRANSFERS TO OTHER FUNDS 10,633,357 20,653,457 16,129,600 5,496,243 51.7% NONDEPARTMENTAL 300,000 409,941 366,703 66,703 22.2% OTHER OPERATIONS 130,506,968 148,027,272 129,771,198 (735,770) (.6)%
TOTAL GENERAL FUND $ 196,238,400 $ 219,004,000 $ 202,200,000 $ 5,961,600 3.0% *
* Sales Tax for Education (see C-77) was removed from the County budget in FY2022. Factoring in this change, true increase is 7.4% from FY2021.
______C-2 General Fund James City County, VA
Board of Supervisors
The Board of Supervisors serves as the policy-making board and, within the framework of the Constitution and Code of Virginia, approve and enforce the County’s comprehensive plan, strategic plan, and land use; set local tax rates; adopt annual operating and capital budgets; approve ordinances; and make appointments to various boards and commissions.
STRATEGIC PLAN GOAL(S) AND MEASURES Key Performance FY2020 FY2021 FY2022 Strategic Plan Goal(s) Metric(s) Actual Estimate Target
Sustainable Long-Term Water Supply; Modern # of appointments made to Infrastructure, Facilities, and 46 35 35 boards and commissions Technology Systems; Expanding and Diversifying Local Economy; Protected Community Character and an Enhanced Built Environment; Exceptional Public Services; High Quality # of public hearings 46 40 40 Education; Fiscally Efficient Government
OPERATIONAL INITIATIVE(S) • Continue to provide meaningful public meeting opportunities for citizens to participate in the process. These activities should include both formal public meetings, as well as neighborhood forums, etc.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 151,299 $ 160,376 $ 170,711
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-3 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
BOARD OF SUPERVISORS (011) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0100 SALARIES, BOARD $ 38,000 $ 38,000 $ 48,000 $ 10,000 26.3% 0150 FRINGE BENEFITS 37,337 38,714 39,049 1,712 4.6% TOTAL PERSONNEL 75,337 76,714 87,049 11,712 15.5% 0200 ADVERTISING 19,800 19,800 19,800 - - 0206 DUES AND MEMBERSHIPS 30,000 30,000 30,000 - - 0218 POSTAGE 100 100 100 - - 0219 TELECOMMUNICATIONS 5,100 5,100 5,100 - - 0220 TRAVEL AND TRAINING 2,500 7,700 7,700 5,200 208.0% 0310 FOOD SUPPLIES 1,000 3,000 3,000 2,000 200.0% 0311 RECOGNITION 14,500 14,500 14,500 - - 0318 OPERATING SUPPLIES/MATERIALS 1,362 1,362 1,362 - - 0319 OFFICE SUPPLIES 1,600 2,100 2,100 500 31.3% TOTAL OPERATING 75,962 83,662 83,662 7,700 10.1% TOTAL EXPENDITURES $ 151,299 $ 160,376 $ 170,711 $ 19,412 12.8%
______C-4 General Fund James City County, VA
County Administration
County Administration provides leadership and administration of the day-to-day operations of the County. The department makes recommendations to the Board of Supervisors on policies and procedures, which will properly govern the County and is responsible for carrying out what is approved.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target
Sustainable Long-Term # of news releases 473 600 300 Water Supply; Modern and # social media posts 1547 1800 720 Infrastructure, Facilities, and Technology Systems; Expanding and Diversifying Local Economy; Protected # of public outreach meetings 4 5 7 Community Character and an Enhanced Built Environment; Exceptional Public Services; High Quality Education; # of general FOIA requests Fiscally Efficient 144 130 130 coordinated Government
OPERATIONAL INITIATIVE(S) • Develop long-range facilities plan in coordination with WJCC Schools. • Collaborate with WJCC schools to implement WJCC Strategic Plan. • Implement 2035 Strategic Plan reporting tool. • Update and coordinate strategic plan reporting, budget, and CIP process and timeline. • Ensure cohesive communication throughout County departments. • Establish succession planning for the County. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed Total $ 876,718 $ 895,763 $ 1,171,312 Full-time FTEs 7.0 7.0 8.0 Part-time FTEs - - - Total 7.0 7.0 8.0
Comments: An Assistant County Administrator position was established after the FY2021 budget was adopted and is reflected in the FY2022 budget. As described in the Budget Message, the FY2022budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-5 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
COUNTY ADMINISTRATION (012) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 601,021 $ 601,021 $ 780,045 $ 179,024 29.8% 0150 FRINGE BENEFITS 250,244 254,924 310,649 60,405 24.1% TOTAL PERSONNEL 851,265 855,945 1,090,694 239,429 28.1% 0203 CONTRACTUAL SERVICES - - 40,000 40,000 - 0206 DUES AND MEMBERSHIPS 1,800 4,705 4,905 3,105 172.5% 0218 POSTAGE 100 100 100 - - 0219 TELECOMMUNICATIONS 3,350 3,350 3,950 600 17.9% 0220 TRAVEL AND TRAINING 3,000 11,100 11,100 8,100 270.0% 0310 FOOD SUPPLIES - 1,000 1,000 1,000 - 0311 RECOGNITION 5,300 5,300 5,300 - - 0312 MOTOR FUELS 150 155 155 5 3.3% 0318 OPERATING SUPPLIES/MATERIALS 4,000 5,320 5,320 1,320 33.0% 0319 OFFICE SUPPLIES 1,700 2,500 2,500 800 47.1% 0327 SOFTWARE 6,053 6,288 6,288 235 3.9% TOTAL OPERATING 25,453 39,818 80,618 55,165 216.7% TOTAL EXPENDITURES $ 876,718 $ 895,763 $ 1,171,312 $ 294,594 33.6%
______C-6 General Fund James City County, VA
County Attorney
The County Attorney reports to the Board of Supervisors and provides counsel to all County boards and commissions, the Virginia Public Assistance Fund (Social Services), and County staff. This department represents the County in court and in administrative proceedings, drafts and reviews ordinances and resolutions, contracts, bond documents, and deeds. Additionally, this department prepares legislative proposals for submission to the General Assembly and reviews and tracks state legislation that may affect the County’s legal rights and obligations.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of Board/committee meetings 90 90 90 attended # of documents Exceptional Public 600 750 750 reviewed/approved Services # Social Services caseload 61 61 65 # of completed requests for 944 400 800 legal advice/service OPERATIONAL INITIATIVE(S) • Utilize an electronic case management system to ensure that legal matters are accurately tracked, appropriately filed, and are easily accessible. • Maintain a database to monitor and prepare for all General Assembly legislation that will have a measurable impact on County operations. • Provide concise, accurate, and reliable legal advice to all of our clients. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 527,279 $ 537,474 $ 560,745
Full-time FTEs 4.0 4.0 4.0 Part-time FTEs - - - Total 4.0 4.0 4.0
Comments: The County Attorney’s Office serves as legal counsel for the Economic Development Authority (EDA) and the James City Service Authority (JCSA), and fees for those services reimburse 10% of the costs for this office.
As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-7 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
COUNTY ATTORNEY (014) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 388,041 $ 388,041 $ 407,175 $ 19,134 4.9% 0140 SALARIES, TEMPORARY 4,160 4,160 4,160 - - 0150 FRINGE BENEFITS 126,481 128,161 131,544 5,063 4.0% TOTAL PERSONNEL 518,682 520,362 542,879 24,197 4.7% 0206 DUES AND MEMBERSHIPS 2,040 2,040 2,044 4 .2% 0218 POSTAGE 1,000 1,000 1,000 - - 0219 TELECOMMUNICATIONS 1,200 1,200 1,200 - - 0220 TRAVEL AND TRAINING 5,000 6,315 6,315 1,315 26.3% 0312 MOTOR FUELS 100 100 100 - - 0318 OPERATING SUPPLIES/MATERIALS 6,777 6,777 6,777 - - 0319 OFFICE SUPPLIES 1,200 1,200 1,200 - - 0320 LEASES/RENTALS 1,780 1,780 1,780 - - 0323 PRINTING/PUBLICATIONS - 200 200 200 - 0710 LEGAL SERVICES 33,000 40,000 40,000 7,000 21.2% 0720 CODE REVISION 12,500 12,500 12,500 - - TOTAL OPERATING 64,597 73,112 73,116 8,519 13.2% 0415 FURNITURE & EQUIPMENT - - 750 750 - TOTAL CAPITAL - - 750 750 - 0680 CHARGES TO USERS (56,000) (56,000) (56,000) - - TOTAL CREDITS (56,000) (56,000) (56,000) - - TOTAL EXPENDITURES $ 527,279 $ 537,474 $ 560,745 $ 33,466 6.3%
______C-8 General Fund James City County, VA
Economic Development
Economic Development helps attract businesses to James City County and advises County Administration of potential locations for new facilities in the County.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Expanding and # of new businesses Diversifying Local 14 10 12 announced Economy and Protected Community Character # of expansions of existing and an Enhanced Built 3 2 2 businesses announced Environment
OPERATIONAL INITIATIVE(S) • Prioritize work identified in the Bulk Characterization Study by the Virginia Economic Development Partnership and implement next steps particularly for sites in the Primary Service Area • Implement target industries study strategies • Continue to support the emerging business sector and regional partnerships • Create new incentives for industrial development and/or redevelopment.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 326,635 $ 370,749 $ 425,627
Full-time FTEs 4.0 4.0 4.0 Part-time FTEs - - - Total 4.0 4.0 4.0
Comments: The FY2022 budget reflects as an increase of $4,000 in Dues and Memberships related to dues for Eastern Virginia Regional Industrial Facility Authority (EVRIFA). These dues are based on population and are intended to support the ongoing, standard operating expenses of EVRIFA. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID- 19 as well as compensation package adjustments.
C-9 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
ECONOMIC DEVELOPMENT (151) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 248,706 $ 264,202 $ 287,729 $ 39,023 15.7% 0150 FRINGE BENEFITS 97,899 111,562 122,950 25,051 25.6% TOTAL PERSONNEL 346,605 375,764 410,679 64,074 18.5% 0203 CONTRACTUAL SERVICES 9,500 9,500 16,700 7,200 75.8% 0205 PROMOTION 24,040 31,155 30,000 5,960 24.8% 0206 DUES AND MEMBERSHIPS 1,410 1,410 6,065 4,655 330.1% 0218 POSTAGE 100 100 250 150 150.0% 0219 TELECOMMUNICATIONS 2,650 2,650 2,827 177 6.7% 0220 TRAVEL AND TRAINING - 5,000 14,000 14,000 - 0312 MOTOR FUELS - 215 158 158 - 0318 OPERATING SUPPLIES/MATERIALS 442 425 720 278 62.9% 0319 OFFICE SUPPLIES 1,350 1,650 1,500 150 11.1% 0320 LEASES/RENTALS 3,765 3,765 3,765 - - 0323 PRINTING/PUBLICATIONS - 2,000 2,000 2,000 - 0327 SOFTWARE 6,773 7,115 7,463 690 10.2% TOTAL OPERATING 50,030 64,985 85,448 35,418 70.8% 0667 RECEIVED FROM TOURISM (70,000) (70,000) (70,500) (500) .7% TOTAL CREDITS (70,000) (70,000) (70,500) (500) .7% TOTAL EXPENDITURES $ 326,635 $ 370,749 $ 425,627 $ 98,992 30.3%
______C-10 General Fund James City County, VA
Human Resources
Human Resources oversees County employment, employee relations, employee development, benefits, incentives, training, strategic management, policy development, legal compliance, classification and compensation. Human Resources is dedicated to attracting and retaining excellent employees that provide a wide range of services to citizens.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target % of turnover 14.3% 12.0% 11.5% Fiscally Efficient Government; Employee engagement 87.0% 87.0% 89.0% Exceptional Public Services # of volunteers 850 850 850
OPERATIONAL INITIATIVE(S) • Provide County-wide Diversity/Inclusion and Communication trainings. • Develop new Strategic Plan based performance management process. • Implement new recruit and onboarding software. • Implement improved hiring process to decrease time to hire.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 543,667 $ 632,439 $ 671,742
Full-time FTEs 7.0 7.0 7.0 Part-time FTEs 2.0 2.0 2.0 Total 9.0 9.0 9.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-11 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
HUMAN RESOURCES (019) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 386,334 $ 423,372 $ 445,737 $ 59,403 15.4% 0130 SALARIES, PART-TIME 42,521 49,224 51,711 9,190 21.6% 0150 FRINGE BENEFITS 185,626 207,981 204,669 19,043 10.3% TOTAL PERSONNEL 614,481 680,577 702,117 87,636 14.3% 0200 ADVERTISING 1,000 1,000 1,000 - - 0203 CONTRACTUAL SERVICES 26,710 26,710 26,710 - - 0206 DUES AND MEMBERSHIPS 1,200 1,600 1,800 600 50.0% 0215 EQUIPMENT MAINTENANCE 885 885 885 - - 0218 POSTAGE 1,358 1,358 1,358 - - 0220 TRAVEL AND TRAINING 2,000 8,460 9,960 7,960 398.0% 0310 FOOD SUPPLIES - 600 600 600 - 0311 RECOGNITION - 250 250 250 - 0318 OPERATING SUPPLIES/MATERIALS 8,000 9,423 9,423 1,423 17.8% 0319 OFFICE SUPPLIES 5,000 5,300 5,300 300 6.0% 0320 LEASES/RENTALS 3,000 3,000 3,000 - - 0323 PRINTING/PUBLICATIONS - 2,000 2,000 2,000 - 0392 BACKGROUND CHECKS 60,000 70,000 70,000 10,000 16.7% 0396 EMPLOYEE ASSISTANCE PROGRAM 10,205 10,335 13,835 3,630 35.6% 0397 TRAINING PROGRAM 18,500 19,500 27,500 9,000 48.6% TOTAL OPERATING 137,858 160,421 173,621 35,763 25.9% 0515 FURNITURE & EQUIP-REPLACE - 1,500 6,000 6,000 - TOTAL CAPITAL - 1,500 6,000 6,000 - 0600 REIMB FROM JCSA (101,420) (101,420) (101,420) - - 0610 RECEIVED FROM WATA (21,045) (22,432) (22,369) (1,324) 6.3% 0666 RECEIVED FROM CCC (11,721) (11,721) (11,721) - - 0690 RECEIVED FROM WRL (74,486) (74,486) (74,486) - - TOTAL CREDITS (208,672) (210,059) (209,996) (1,324) .6% TOTAL EXPENDITURES $ 543,667 $ 632,439 $ 671,742 $ 128,075 23.6%
______C-12 General Fund James City County, VA
Voter Registration and Elections
Voter Registration and Elections registers/maintains voter records and conducts multiple elections annually in accordance with the Virginia election laws and additional stringent guidelines. The Electoral Board, whose primary responsibility is to oversee the elections, is tasked with ensuring fair and transparent elections in collaboration with the General Registrar/Director of Elections.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2021 FY2022 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of voting precincts 20 25 25
Exceptional Public # of volunteers 260 305 305 Services # of General Election votes cast 49,874 41,275 41,275
# of total registered voters 61,519 63,500 63,500
OPERATIONAL INITIATIVE(S) • Conduct successful elections (including the 2021 Gubernatorial) including but not limited to: coordinating logistics, staffing Vote Center and polling places, training volunteers, determining eligibility and reporting certified results. • Continue to fully staff and operate 45-day early voting in order to meet the ever-changing requisites developing off-site security procedures, advertising, and providing technology that combats cybersecurity threats while providing secure access. • Restructure all elections infrastructure due to federally mandated state-wide redistricting in accordance with the 2020 U.S. Census. • Provide eligible citizens with absentee voting by mail and in person as well as electronic/mail voting support for over 500 military/federal/overseas citizens. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 565,796 $ 591,710 $ 868,698
Full-time FTEs 3.0 3.0 4.0 Part-time FTEs 1.0 1.0 1.0 Total 4.0 4.0 5.0
Comments: The FY2022 budget includes funding for a new Voting Infrastructure Coordinator to perform technology support and assist with the set up and take down of election sites, as well as funding to support the operational initiatives enumerated above. As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-13 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
VOTER REGIST. & ELECTIONS (131) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0100 SALARIES, BOARD $ 11,065 $ 11,065 $ 11,622 $ 557 5.0% 0110 SALARIES, FULL-TIME 122,293 138,293 214,345 92,052 75.3% 0130 SALARIES, PART-TIME 17,427 17,427 18,176 749 4.3% 0140 SALARIES, TEMPORARY 17,739 17,739 17,764 25 .1% 0150 FRINGE BENEFITS 59,226 72,259 98,983 39,757 67.1% TOTAL PERSONNEL 227,750 256,783 360,890 133,140 58.5% 0200 ADVERTISING 2,650 2,650 1,950 (700) (26.4)% 0202 TEMPORARY HELP 133,594 131,254 132,000 (1,594) (1.2)% 0206 DUES AND MEMBERSHIPS 1,005 1,030 1,075 70 7.0% 0215 EQUIPMENT MAINTENANCE 34,419 34,744 49,319 14,900 43.3% 0218 POSTAGE 57,873 27,619 125,000 67,127 116.0% 0219 TELECOMMUNICATIONS 2,640 2,640 2,640 - - 0220 TRAVEL AND TRAINING 17,467 17,092 10,665 (6,802) (38.9)% 0310 FOOD SUPPLIES 850 850 850 - - 0318 OPERATING SUPPLIES/MATERIALS 48,769 45,369 100,000 51,231 105.0% 0319 OFFICE SUPPLIES 29,061 13,961 26,591 (2,470) (8.5)% 0320 LEASES/RENTALS 9,718 11,968 11,968 2,250 23.2% TOTAL OPERATING 338,046 289,177 462,058 124,012 36.7% 0515 FURNITURE & EQUIP-REPLACE - 45,750 45,750 45,750 - TOTAL CAPITAL - 45,750 45,750 45,750 - TOTAL EXPENDITURES $ 565,796 $ 591,710 $ 868,698 $ 302,902 53.5%
______C-14 General Fund James City County, VA
Courthouse
The City of Williamsburg/James City County Courthouse located on Monticello Avenue, includes the Circuit Court, District Court, Juvenile and Domestic Relations Court, Sheriff, Clerk of the Circuit Court, and Commonwealth’s Attorney. This activity accounts for the costs of operating the Courthouse.
STRATEGIC PLAN GOAL(S) • Modern Infrastructure, Facilities, and Technology Systems • Exceptional Public Services
OPERATIONAL INITIATIVE(S) • Continue to reduce City/County electricity and natural gas energy usage in the Courthouse. • Repair and perform scheduled preventative maintenance to extend the life of the facility, HVAC, electrical and building components. • Maintain the Courthouse, for cleanliness, safety and occupant comfort totaling 71,661 square feet.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 579,971 $ 503,414 $ 529,544
Full-time FTEs 2.0 2.0 2.0 Part-time FTEs 1.0 1.0 1.0 Total 3.0 3.0 3.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-15 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
COURTHOUSE (176) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 94,195 $ 94,195 $ 98,240 $ 4,045 4.3% 0130 SALARIES, PART-TIME 13,412 13,412 14,688 1,276 9.5% 0150 FRINGE BENEFITS 38,462 39,086 39,443 981 2.6% TOTAL PERSONNEL 146,069 146,693 152,371 6,302 4.3% 0203 CONTRACTUAL SERVICES 115,700 125,000 125,000 9,300 8.0% 0207 UTILITIES 150,000 160,000 160,000 10,000 6.7% 0215 EQUIPMENT MAINTENANCE 90,000 90,000 90,000 - - 0216 BUILDING MAINTENANCE 50,000 50,000 50,000 - - 0219 TELECOMMUNICATIONS 1,800 2,150 2,150 350 19.4% 0227 DUMPSTER COLLECTIONS 2,500 2,600 2,600 100 4.0% 0306 HOUSEKEEPING SUPPLIES 13,750 13,750 13,750 - - 0318 OPERATING SUPPLIES/MATERIALS 11,000 12,500 12,500 1,500 13.6% 0319 OFFICE SUPPLIES 300 1,200 1,200 900 300.0% 0326 CLOTHING RENTAL 1,800 1,900 1,900 100 5.6% TOTAL OPERATING 436,850 459,100 459,100 22,250 5.1% 0440 BUILDING IMPROVEMENTS 35,000 - 25,000 (10,000) (28.6)% 0515 FURNITURE & EQUIP-REPLACE 80,000 - - (80,000) (100.0)% TOTAL CAPITAL 115,000 - 25,000 (90,000) (78.3)% 0650 RECEIVED FROM WMBG (117,948) (102,379) (106,927) 11,021 (9.3)% TOTAL CREDITS (117,948) (102,379) (106,927) 11,021 (9.3)% TOTAL EXPENDITURES $ 579,971 $ 503,414 $ 529,544 $ (50,427) (8.7)%
______C-16 General Fund James City County, VA
Clerk of the Circuit Court
Circuit Courts are trial courts which have jurisdiction over civil claims, criminal cases, equity suits and appeals. Other services include recording deeds, deeds of trust, leases, plats, financial statements, judgments, tax liens, releases, partnerships and charters; issuing marriage licenses, probating wills; releasing deeds of trusts, judgments and mechanic’s liens; and receiving and recording court fines and costs for James City County and the City of Williamsburg.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of criminal cases 1,192 1,200 1,225 # of civil cases 3,273 2,800 2,825 Exceptional Public # of deeds/land records 28,212 28,250 28,300 Services # of estates/notary/judgements/ 7,886 7,900 7,925 assumed names/marriage licenses/other
OPERATIONAL INITIATIVE(S) • Assist the Circuit Court Judge in carrying out court associated responsibilities. • Maintain all Circuit Court records. • Issue and record official documents.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Budget $ 809,838 $ 827,488 $ 884,599 State/Other revenue (673,000) (694,000) (760,000) Net County funding $ 136,838 $ 133,488 $ 124,599
Full-time FTEs 11.0 11.0 11.0 Part-time FTEs 1.0 1.0 1.0 Total 12.0 12.0 12.0
Comments: The City shares 16.8% of the cost of this office in FY2022. As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-17 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
CLERK OF THE CIRCUIT COURT (041) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 554,544 $ 554,544 $ 592,517 $ 37,973 6.8% 0130 SALARIES, PART-TIME - - 23,391 23,391 - 0140 SALARIES, TEMPORARY 33,214 33,214 23,696 (9,518) (28.7%) 0150 FRINGE BENEFITS 226,309 230,677 233,954 7,645 3.4% TOTAL PERSONNEL 814,067 818,435 873,558 59,491 7.3% 0203 CONTRACTUAL SERVICES 5,600 5,600 5,600 - - 0215 EQUIPMENT MAINTENANCE - 1,000 1,000 1,000 - 0218 POSTAGE - 4,600 4,600 4,600 - 0219 TELECOMMUNICATIONS 2,200 2,200 2,200 - - 0319 OFFICE SUPPLIES - 7,000 7,000 7,000 - 0320 LEASES/RENTALS 800 800 800 - - 0330 JUROR PAYMENTS 15,000 15,000 15,000 - - TOTAL OPERATING 23,600 36,200 36,200 12,600 53.4% 0650 RECEIVED FROM WMBG (27,829) (27,147) (25,159) 2,670 (9.6)% TOTAL CREDITS (27,829) (27,147) (25,159) 2,670 (9.6)% TOTAL EXPENDITURES $ 809,838 $ 827,488 $ 884,599 $ 74,761 9.2%
______C-18 General Fund James City County, VA
Commonwealth’s Attorney
The Commonwealth’s Attorney’s Office represents the County and the City of Williamsburg and is responsible for the prosecution of offenses under Virginia’s criminal and traffic laws. The office is also home to the Victim Witness Assistance Program, which provides information to crime victims about the criminal justice process, as well as assisting with referrals for counseling and financial assistance.
STRATEGIC PLAN GOAL(S) AND MEASURES Key Performance FY2020 FY2021 FY2022 Strategic Plan Goal(s) Metric(s) Actual Estimate Target # of cases prosecutors 2,831 2,900 3,000 directly handle # of victims served by 1,505 1,600 1,800 Exceptional Public Victim Assistance Services and Fiscally # of hours of education Efficient Government provided to law 20 30 45 enforcement or public # of body worn camera 5,584 5,800 6,000 (BWC) images processed OPERATIONAL INITIATIVE(S) • Prosecute all felony cases that occur within James City County, as well as all class 1 and class 2 misdemeanor charges in which a jail sentence is not waived by the Commonwealth. • Assist victims/witnesses involved in the criminal justice process by better educating them about court processes and available services as well as keeping them up-to-date and informed on the status of individual cases. • Provide on-going education and training to law enforcement and the community to enhance law enforcement’s ability to protect and serve the citizens of James City County; and to promote a fuller understanding of the criminal justice system for interested citizens. • Process, review, and prepare body worn camera (BWC) images for use in the prosecution of criminal cases. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Budget $ 1,114,746 $ 1,163,903 $ 1,262,692 State/Other revenue (605,000) (623,000) (635,000) Net County funding $ 509,746 $ 540,903 $ 627,692
Full-time FTEs 13.0 13.0 13.0 Part-time FTEs - - - Total 13.0 13.0 13.0
Comments: The City of Williamsburg will pay 16.8% of the local costs in FY2022 based on the Courthouse agreement. As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-19 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
COMMONWEALTH'S ATTORNEY FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 796,286 $ 819,737 $ 918,661 $ 122,375 15.4% 0150 FRINGE BENEFITS 316,436 336,627 330,695 14,259 4.5% TOTAL PERSONNEL 1,112,722 1,156,364 1,249,356 136,634 12.3% 0203 CONTRACTUAL SERVICES 3,750 5,000 5,000 1,250 33.3% 0206 DUES AND MEMBERSHIPS 7,500 7,500 6,000 (1,500) (20.0)% 0215 EQUIPMENT MAINTENANCE 12,670 12,670 12,670 - - 0218 POSTAGE 2,000 2,000 2,000 - - 0219 TELECOMMUNICATIONS 7,350 7,350 8,500 1,150 15.6% 0220 TRAVEL AND TRAINING 4,500 9,000 12,000 7,500 166.7% 0318 OPERATING SUPPLIES/MATERIALS 5,000 8,000 8,000 3,000 60.0% 0319 OFFICE SUPPLIES 5,000 8,000 8,000 3,000 60.0% 0320 LEASES/RENTALS 6,700 6,700 6,700 - - 0724 MISCELLANEOUS GRANTS 50,000 50,000 50,000 - - TOTAL OPERATING 104,470 116,220 118,870 14,400 13.8% 0415 FURNITURE AND EQUIP - - 20,000 20,000 - TOTAL CAPITAL - - 20,000 20,000 - 0650 RECEIVED FROM WMBG (102,446) (108,681) (125,534) (23,088) 22.5% TOTAL CREDITS (102,446) (108,681) (125,534) (23,088) 22.5% TOTAL EXPENDITURES $ 1,114,746 $ 1,163,903 $ 1,262,692 $ 147,946 13.3%
______C-20 General Fund James City County, VA
Sheriff
The Sheriff’s Office provides the highest level of service, security and professionalism to our community. The Civil Process division executes official delivery of court/civil documents to individuals and businesses involved in criminal and civil cases. Courts are secured by deputies and bailiffs tasked with ensuring the safety of the Judge and the public. Control/Security deputies are responsible for the general security of the courthouse, screening visitors and maintaining custody of incarcerated individuals. The Sheriff’s Office also transports inmates and individuals under temporary detention orders locally and to other facilities/hospitals in the Commonwealth.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Civil Process Received 39,644 35,394 38,500 Exceptional Public Services Courtroom days 822 778 800
OPERATIONAL INITIATIVE(S) • Provide a safe and secure environment for the Williamsburg-James City County Courthouse. • Provide a timely and efficient delivery of all civil processes.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Budget $ 1,515,102 $ 1,523,724 $ 1,402,362 State/Other revenue (878,000) (902,000) (927,000) Net County funding $ 637,102 $ 621,724 $ 475,362
Full-time FTEs 17.0 17.0 17.0 Part-time FTEs 3.0 3.0 3.0 Total 20.0 20.0 20.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-21 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
SHERIFF (061) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 946,764 $ 946,764 $ 881,365 $ (65,399) (6.9%) 0120 SALARIES, OVERTIME 20,000 20,000 20,000 - - 0140 SALARIES, TEMPORARY 50,000 75,984 22,228 (27,772) (55.5%) 0150 FRINGE BENEFITS 434,158 443,494 425,406 (8,752) (2.0%) 0155 UNIFORM CARE 5,400 5,400 5,400 - - TOTAL PERSONNEL 1,456,322 1,491,642 1,354,399 (101,923) (7.0%) 0203 CONTRACTUAL SERVICES 2,500 2,500 2,500 - - 0206 DUES AND MEMBERSHIPS 1,800 1,800 1,800 - - 0215 EQUIPMENT MAINTENANCE 6,000 6,150 6,150 150 2.5% 0218 POSTAGE 2,600 3,100 3,100 500 19.2% 0219 TELECOMMUNICATIONS 9,400 10,660 10,660 1,260 13.4% 0220 TRAVEL AND TRAINING 3,000 3,075 3,075 75 2.5% 0223 TRAIN LAW ENFORCEMENT 6,600 6,600 6,600 - - 0240 RADIO MAINTENANCE CHARGES 45,700 46,900 43,795 (1,905) (4.2%) 0250 GARAGE SERVICES 24,280 19,280 19,280 (5,000) (20.6%) 0311 RECOGNITION - 550 550 550 - 0312 MOTOR FUELS 12,409 12,960 11,582 (827) (6.7%) 0318 OPERATING SUPPLIES/MATERIALS 12,000 12,813 12,813 813 6.8% 0319 OFFICE SUPPLIES 3,500 3,600 3,600 100 2.9% 0320 LEASES/RENTALS 4,768 4,768 5,382 614 12.9% 0325 CLOTHING PURCHASES 9,430 9,666 9,666 236 2.5% 0327 SOFTWARE 4,000 4,500 4,500 500 12.5% TOTAL OPERATING 147,987 148,922 145,053 (2,934) (2.0%) 0510 VEHICLES-REPLACEMENT 32,200 - - (32,200) (100.0%) 0515 FURNITURE & EQUIP-REPLACE 8,160 9,600 9,600 1,440 17.6% TOTAL CAPITAL 40,360 9,600 9,600 (30,760) (76.2%) 0650 RECEIVED FROM WMBG (129,567) (126,440) (106,690) 22,877 (17.7%) TOTAL CREDITS (129,567) (126,440) (106,690) 22,877 (17.7%) TOTAL EXPENDITURES $ 1,515,102 $ 1,523,724 $ 1,402,362 $ (112,740) (7.4%)
______C-22 Other Funds James City County, VA
Courts/Judicial
Courts/Judicial provides for local contributions to the various Courts. Probation and Juvenile services activities are also included. All are state or regional activities primarily supported with state and federal financial assistance. The City of Williamsburg will contribute 16.8% of funding, per the Courthouse agreement with the Juvenile and Domestic Relations Court; the General District Court; the Circuit Court; and a 50/50 split for the Magistrates and the Court Services Unit. The 9th Judicial District Court Services administrative expenses are shared equally by 11 jurisdictions.
STRATEGIC PLAN GOAL(S) • Exceptional Public Services
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
City/County Court Services Unit $ 63,620 $ 63,620 $ 63,620 Circuit Court 152,675 153,443 153,876 General District Court 39,353 39,353 39,400 Juvenile and Domestic Court 19,008 19,008 19,031 9th Judicial District Court Services 6,427 6,427 6,427 Magistrates 2,000 2,000 2,000 Total $ 283,083 $ 283,851 $ 284,354
Full-time FTEs 2.0 2.0 2.0 Part-time FTEs - - - Total 2.0 2.0 2.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-23 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
COURTS/JUDICIAL (177-181) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 114,186 $ 114,186 $ 117,242 $ 3,056 2.7% 0150 FRINGE BENEFITS 42,214 43,078 42,270 56 .1% TOTAL PERSONNEL 156,400 157,264 159,512 3,112 2.0% 0203 CONTRACTUAL SERVICES 37,000 37,000 33,000 (4,000) (10.8)% 0206 DUES AND MEMBERSHIPS 1,390 1,390 1,390 - - 0207 UTILITIES 22,000 22,000 22,000 - - 0215 EQUIPMENT MAINTENANCE 2,400 2,400 2,400 - - 0216 BUILDING MAINTENANCE 7,700 7,700 7,700 - - 0218 POSTAGE 275 275 225 (50) (18.2)% 0219 TELECOMMUNICATIONS 23,906 23,906 23,906 - - 0220 TRAVEL AND TRAINING 9,400 10,400 10,400 1,000 10.6% 0310 FOOD SUPPLIES 1,500 1,500 2,500 1,000 66.7% 0311 RECOGNITION - 60 60 60 - 0318 OPERATING SUPPLIES/MATERIALS 14,450 13,450 13,450 (1,000) (6.9)% 0319 OFFICE SUPPLIES 6,700 6,700 6,700 - - 0320 LEASES/RENTALS 161,704 161,704 162,804 1,100 .7% 0389 MAGISTRATES OFFICE 2,000 2,000 2,000 - - TOTAL OPERATING 290,425 290,485 288,535 (1,890) (.7)% 0415 FURNITURE & EQUIPMENT 2,392 2,392 2,392 - - 0515 FURNITURE & EQUIP-REPLACE 4,600 4,600 4,600 - - TOTAL CAPITAL 6,992 6,992 6,992 - - 0650 RECEIVED FROM WMBG (106,540) (106,696) (106,491) 49 (.0)% 0651 RECEIVED FROM 9TH JD (64,194) (64,194) (64,194) - - TOTAL CREDITS (170,734) (170,890) (170,685) 49 (.0)% TOTAL EXPENDITURES $ 283,083 $ 283,851 $ 284,354 $ 1,271 .4%
______C-24 General Fund James City County, VA
Police
The Police Department provides a full complement of law enforcement services, including community services, patrol, investigations, school resource, and traffic enforcement. Well- trained teams are maintained for specialized response or patrol; such as SWAT, Crisis Negotiations, and Marine Patrol. The department also offers a wide array of crime prevention services, community outreach and educational programs, and citizen classes.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of community events, meetings, and educational 339** 150** 350 programs attended per year % of crimes against persons 75.7% 70.0% >52.9%* Exceptional Public cleared Services % Property Crimes Cleared 26.9% 18.0% >17.9%* Average response time to high priority calls for service 6:23 6:18 <7:00 (min:sec) *Standard average of metropolitan counties in United States per Federal Bureau of Investigation data. **Reduced as a result of economic impacts and social distancing measures related to COVID-19.
OPERATIONAL INITIATIVE(S) • Maintain low crime rates to protect citizens and support a business-friendly environment. • Update police technology systems, equipment and practices to address trends. • Maintain a professional, efficient, and accredited police department.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 11,328,508 $ 11,973,809 $ 12,290,726
Full-time FTEs 111.0 111.0 112.0 Part-time FTEs 2.0 2.0 3.0 Total 113.0 113.0 115.0
Comments: The Police Department anticipates that it will continue to be impacted by COVID-19 restrictions in FY2022, to include a reduction of in-person community policing & crime prevention programs and events. Social media and virtual meetings / presentations will continue to be utilized to educate citizens and to help prevent and reduce crime.
The FY2022 budget includes a new full-time Administrative Coordinator for command staff and a new part- time Police Crime Analyst. As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-25 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
POLICE DEPARTMENT (062) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 6,615,719 $ 6,742,056 $ 6,822,358 $ 206,639 3.1% 0120 SALARIES, OVERTIME 400,000 472,124 473,124 73,124 18.3% 0123 HOLIDAY PAY 81,402 81,402 96,531 15,129 18.6% 0130 SALARIES, PART-TIME 57,588 57,588 145,121 87,533 152.0% 0150 FRINGE BENEFITS 3,111,317 3,234,354 3,315,195 203,878 6.6% 0155 UNIFORM CARE 46,800 49,320 49,320 2,520 5.4% TOTAL PERSONNEL 10,312,826 10,636,844 10,901,649 588,823 5.7% 0200 ADVERTISING 500 4,500 4,500 4,000 800.0% 0203 CONTRACTUAL SERVICES 44,005 105,304 105,304 61,299 139.3% 0206 DUES AND MEMBERSHIPS 2,930 2,930 2,930 - - 0215 EQUIPMENT MAINTENANCE 165,748 188,184 196,225 30,477 18.4% 0218 POSTAGE 3,500 3,500 3,500 - - 0219 TELECOMMUNICATIONS 79,915 82,314 82,938 3,023 3.8% 0220 TRAVEL AND TRAINING 13,295 46,395 49,335 36,040 271.1% 0223 TRAIN LAW ENFORCEMENT 47,235 47,235 47,235 - - 0224 SPECIAL TRUST FUND 1,500 1,500 1,500 - - 0310 FOOD SUPPLIES - 3,225 3,225 3,225 - 0311 RECOGNITION - 4,080 4,140 4,140 - 0312 MOTOR FUELS 246,155 287,866 257,817 11,662 4.7% 0318 OPERATING SUPPLIES/MATERIALS 81,675 125,925 126,175 44,500 54.5% 0319 OFFICE SUPPLIES 13,850 23,600 24,350 10,500 75.8% 0320 LEASES/RENTALS 3,900 6,300 8,100 4,200 107.7% 0323 PRINTING/PUBLICATIONS 2,850 6,250 6,250 3,400 119.3% 0325 CLOTHING PURCHASES 61,755 62,388 65,248 3,493 5.7% 0327 SOFTWARE 3,435 4,575 16,175 12,740 370.9% 0395 TRI RIVERS DRUG TASK FORCE 3,000 3,000 3,000 - - TOTAL OPERATING 775,248 1,009,071 1,007,947 232,699 30.0% 0415 FURNITURE & EQUIPMENT 10,018 21,965 48,590 38,572 385.0% 0510 VEHICLES-REPLACEMENT 145,600 217,500 231,300 85,700 58.9% 0515 FURNITURE & EQUIP-REPLACE 103,321 103,434 116,245 12,924 12.5% 0530 RECORDS MGMT SYSTEM - 3,500 3,500 3,500 - TOTAL CAPITAL 258,939 346,399 399,635 140,696 54.3% 0652 RECEIVED FROM OTHER (18,505) (18,505) (18,505) - - TOTAL CREDITS (18,505) (18,505) (18,505) - - TOTAL EXPENDITURES $ 11,328,508 $ 11,973,809 $ 12,290,726 $ 962,218 8.5%
______C-26 General Fund James City County, VA
Animal Control
Animal Control responds to calls for service in James City County and the City of Williamsburg regarding stray animals, animal bites to people and other animals, incidents of animal neglect and cruelty, as well as nuisance barking. Animal Control is proactive in patrols within problem areas and with enforcing the State and County animal control laws. Animal Control Officers work to ensure that Rabies vaccinations and dog licenses are up-to-date.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of resident calls for service 2,006 2,400 2,400 received and addressed Exceptional Public Services # of animals impounded 296 325 350 % of dog license compliance 80% 75% 75% # of community events attended 5* 5* 10 *Reduced as a result of economic impacts and social distancing measures related to COVID-19.
OPERATIONAL INITIATIVE(S) • Develop plans to enhance emergency preparedness.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 162,799 $ 258,444 $ 294,528
Full-time FTEs 2.0 2.0 3.0 Part-time FTEs 1.0 1.0 - Total 3.0 3.0 3.0
Comments: Funding is included in FY2022 for a vehicle replacement, which will include animal lifts, an improved HVAC system, and more compartments to handle animal transport.
The FY2022 budget also provides funding for the conversion of the part-time Animal Control Officer to full- time. As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-27 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
ANIMAL CONTROL (121) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 109,464 $ 109,464 $ 143,360 $ 33,896 31.0% 0120 SALARIES, OVERTIME 8,500 10,200 10,200 1,700 20.0% 0130 SALARIES, PART-TIME 7,278 14,555 - (7,278) (100.0)% 0150 FRINGE BENEFITS 40,787 42,559 59,302 18,515 45.4% 0155 UNIFORM CARE 800 1,080 1,080 280 35.0% TOTAL PERSONNEL 166,829 177,858 213,942 47,113 28.2% 0203 CONTRACTUAL SERVICES 1,500 1,500 1,500 - - 0215 EQUIPMENT MAINTENANCE 660 660 660 - - 0219 TELECOMMUNICATIONS 2,760 3,300 3,300 540 19.6% 0220 TRAVEL AND TRAINING 2,000 1,800 1,800 (200) (10.0)% 0310 FOOD SUPPLIES 75 75 75 - - 0312 MOTOR FUELS 4,625 6,032 6,032 1,407 30.4% 0318 OPERATING SUPPLIES/MATERIALS 1,500 769 769 (731) (48.7)% 0319 OFFICE SUPPLIES 100 100 100 - - 0325 CLOTHING PURCHASES 950 1,250 1,250 300 31.6% TOTAL OPERATING 14,170 15,486 15,486 1,316 9.3% 0510 VEHICLES-REPLACEMENT - 83,000 83,000 83,000 - 0515 FURNITURE & EQUIP-REPLACE 700 1,000 1,000 300 42.9% TOTAL CAPITAL 700 84,000 84,000 83,300 11,900.0% 0650 RECEIVED FROM WMBG (18,900) (18,900) (18,900) - - TOTAL CREDITS (18,900) (18,900) (18,900) - - TOTAL EXPENDITURES $ 162,799 $ 258,444 $ 294,528 $ 131,729 80.9%
______C-28 General Fund James City County, VA
Fire and Emergency Medical Services
Fire and Emergency Medical Services provides fire protection, prevention, emergency medical, emergency dispatch, and emergency disaster protective services to the citizens and visitors of James City County.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Average response time for first arriving unit to high 6:20 6:19 6:19 priority emergency service calls Exceptional Public Services # of Fire/EMS Incidents 11,086 11,400 11,630 # of residents and students reached through Community 1,281 1,000 1,500 Risk Reduction programs
OPERATIONAL INITIATIVE(S) • Complete Fire and Emergency Service Accreditation (Fire and Emergency Service Self-Assessment, Community Risk Assessment - Standards of Cover). • Continue our Mobile Integrated Healthcare/Community Paramedicine Program. • Continue programs to enhance the health and wellness of fire department members.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 12,557,186 $ 13,194,049 $ 13,469,054
Full-time FTEs 128.0 128.0 128.0 Part-time FTEs 2.0 2.0 2.0 Total 130.0 130.0 130.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-29 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
FIRE/EMS (071) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 7,579,916 $ 7,681,022 $ 8,015,414 $ 435,498 5.7% 0120 SALARIES, OVERTIME 400,000 539,037 549,818 149,818 37.5% 0123 HOLIDAY PAY 153,935 153,935 157,014 3,079 2.0% 0130 SALARIES, PART-TIME 56,016 56,016 58,422 2,406 4.3% 0140 SALARIES, TEMPORARY - 25,179 58,007 58,007 - 0150 FRINGE BENEFITS 3,732,010 3,836,424 3,723,480 (8,530) (.2)% 0155 UNIFORM CARE 43,740 43,740 44,280 540 1.2% TOTAL PERSONNEL 11,965,617 12,335,353 12,606,435 640,818 5.4% 0200 ADVERTISING 1,250 2,500 2,500 1,250 100.0% 0203 CONTRACTUAL SERVICES 64,305 81,950 116,640 52,335 81.4% 0206 DUES AND MEMBERSHIPS 2,075 4,395 4,995 2,920 140.7% 0215 EQUIPMENT MAINTENANCE 113,080 124,705 115,420 2,340 2.1% 0216 BUILDING MAINTENANCE 5,000 5,000 5,000 - - 0218 POSTAGE 2,500 2,500 2,500 - - 0219 TELECOMMUNICATIONS 42,445 42,445 42,445 - - 0220 TRAVEL AND TRAINING 14,200 32,400 34,400 20,200 142.3% 0306 HOUSEKEEPING SUPPLIES 13,800 13,800 13,800 - - 0310 FOOD SUPPLIES - 200 200 200 - 0311 RECOGNITION - 4,500 4,500 4,500 - 0312 MOTOR FUELS 154,004 176,116 148,484 (5,520) (3.6)% 0313 GENERATOR FUELS 1,500 1,500 1,500 - - 0316 MEDICAL SUPPLIES 75,000 79,000 79,000 4,000 5.3% 0318 OPERATING SUPPLIES/MATERIALS 29,865 47,715 51,265 21,400 71.7% 0319 OFFICE SUPPLIES 9,000 10,000 10,000 1,000 11.1% 0320 LEASES/RENTALS 5,245 5,245 5,245 - - 0323 PRINTING/PUBLICATIONS 4,800 6,800 6,800 2,000 41.7% 0325 CLOTHING PURCHASES 57,000 65,000 65,000 8,000 14.0% 0327 SOFTWARE - 1,500 1,500 1,500 - TOTAL OPERATING 595,069 707,271 711,194 116,125 19.5% 0415 FURNITURE & EQUIPMENT - 3,450 3,450 3,450 - 0510 VEHICLES-REPLACEMENT - 65,000 65,000 65,000 - 0515 FURNITURE & EQUIP-REPLACE 46,500 132,975 132,975 86,475 186.0% TOTAL CAPITAL 46,500 201,425 201,425 154,925 333.2% 0696 RECEIVED FOR AMBULANCE (50,000) (50,000) (50,000) - - TOTAL CREDITS (50,000) (50,000) (50,000) - - TOTAL EXPENDITURES $ 12,557,186 $ 13,194,049 $ 13,469,054 $ 911,868 7.3%
______C-30 General Fund James City County, VA
Emergency Management
Emergency Management is here to help you prepare for community-wide emergencies and provide coordination of key infrastructure and resources during an incident.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of tests of Emergency 36 36 36 Operations System # of public education presentations on emergency 28 20 4 Exceptional Public preparedness Services # of citizens trained in comprehensive Citizen 30 35 30 Emergency Response Team (CERT) course
OPERATIONAL INITIATIVE(S) • Develop plans to enhance emergency preparedness. • Promote integration, synchronization and resilience across departments by developing and maintaining a comprehensive emergency operations plan to include appropriate annexes. • Develop and implement a whole community outreach program, internally and externally. • Create a 3-year exercise and training cycle with County departments and outside organizations that corresponds to strengthen the County’s comprehensive emergency management plan and NIMS compliance. • Develop and implement a process to incorporate feedback, lessons learned and best practices from events or incidents when the emergency operations center is activated.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 258,037 $ 283,340 $ 286,600
Full-time FTEs 2.0 2.0 2.0 Part-time FTEs - - - Total 2.0 2.0 2.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-31 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
EMERGENCY MANAGEMENT (073) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 127,636 $ 127,636 $ 133,118 $ 5,482 4.3% 0150 FRINGE BENEFITS 56,681 57,929 58,557 1,876 3.3% TOTAL PERSONNEL 184,317 185,565 191,675 7,358 4.0% 0200 ADVERTISING - 1,000 1,000 1,000 - 0206 DUES AND MEMBERSHIPS 670 625 625 (45) (6.7)% 0215 EQUIPMENT MAINTENANCE 25,500 40,000 37,150 11,650 45.7% 0218 POSTAGE 50 200 200 150 300.0% 0219 TELECOMMUNICATIONS 33,850 33,850 33,850 - - 0220 TRAVEL AND TRAINING 2,200 4,200 4,200 2,000 90.9% 0310 FOOD SUPPLIES 250 1,000 1,000 750 300.0% 0318 OPERATING SUPPLIES/MATERIALS 1,000 2,500 2,500 1,500 150.0% 0319 OFFICE SUPPLIES 1,800 3,000 3,000 1,200 66.7% 0320 LEASES/RENTALS 6,000 6,000 6,000 - - 0323 PRINTING/PUBLICATIONS 2,000 2,500 2,500 500 25.0% 0325 CLOTHING PURCHASES - 1,500 1,500 1,500 - 0327 SOFTWARE 400 400 400 - - TOTAL OPERATING 73,720 96,775 93,925 20,205 27.4% 0515 FURNITURE & EQUIP-REPLACE - 1,000 1,000 1,000 - TOTAL CAPITAL - 1,000 1,000 1,000 - TOTAL EXPENDITURES $ 258,037 $ 283,340 $ 286,600 $ 28,563 11.1%
______C-32 General Fund James City County, VA
Emergency Communications
Emergency Communications is a vital link for all Police, Fire, and Emergency Medical Services responses in James City County.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of incoming call volume 96,057 108,000 111,450 # of outgoing call volume 29,240 33,805 34,820 Exceptional Public # of calls dispatched - Services 11,181 11,904 12,300 Fire/EMS # of calls dispatched - Police 65,594 59,532 62,510
OPERATIONAL INITIATIVE(S) • Provide 911 emergency contact services, including medical direction and assistance. • Facilitate information exchange and response among County and regional emergency responders throughout incidents. • Prepare for emergencies by participating in National Weather Service and Surry Power Plant exercises. • Begin preparations for the transition to Next Generation 911 compatible phone systems.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 3,359,896 $ 3,571,362 $ 3,535,299
Full-time FTEs 28.0 28.0 28.0 Part-time FTEs - - - Total 28.0 28.0 28.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-33 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
EMERGENCY COMMUNICATIONS FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 1,387,401 $ 1,480,562 $ 1,496,845 $ 109,444 7.9% 0120 SALARIES, OVERTIME 175,000 182,964 175,000 - - 0150 FRINGE BENEFITS 665,485 735,256 688,174 22,689 3.4% TOTAL PERSONNEL 2,227,886 2,398,782 2,360,019 132,133 5.9% 0200 ADVERTISING 400 400 400 - - 0203 CONTRACTUAL SERVICES 3,500 4,425 5,625 2,125 60.7% 0206 DUES AND MEMBERSHIPS - 3,270 3,270 3,270 - 0215 EQUIPMENT MAINTENANCE 158,255 164,775 164,775 6,520 4.1% 0216 BUILDING MAINTENANCE 1,500 1,500 1,500 - - 0218 POSTAGE 25 100 100 75 300.0% 0219 TELECOMMUNICATIONS 141,670 141,670 141,670 - - 0220 TRAVEL AND TRAINING 2,900 6,855 6,355 3,455 119.1% 0240 RADIO MAINTENANCE CHARGES 1,357,151 1,395,954 1,395,954 38,803 2.9% 0306 HOUSEKEEPING SUPPLIES 300 300 300 - - 0318 OPERATING SUPPLIES/MATERIALS 2,600 2,600 2,600 - - 0319 OFFICE SUPPLIES 2,000 3,000 3,000 1,000 50.0% 0320 LEASES/RENTALS 48,646 49,526 51,526 2,880 5.9% 0323 PRINTING/PUBLICATIONS 1,300 1,300 1,300 - - 0327 SOFTWARE - 500 500 500 - TOTAL OPERATING 1,720,247 1,776,175 1,778,875 58,628 3.4% 0515 FURNITURE & EQUIP-REPLACE 1,200 2,700 2,700 1,500 125.0% TOTAL CAPITAL 1,200 2,700 2,700 1,500 125.0% 0600 RECEIVED FROM JCSA (95,800) (98,540) (98,540) (2,740) 2.9% 0610 RECEIVED FROM WATA (63,870) (65,695) (65,695) (1,825) 2.9% 0620 RECEIVED FROM VPRJ (86,485) (88,960) (88,960) (2,475) 2.9% 0652 RECEIVED FROM OTHER (42,580) (43,800) (43,800) (1,220) 2.9% 0664 RECEIVED FROM SCHOOLS (300,702) (309,300) (309,300) (8,598) 2.9% TOTAL CREDITS (589,437) (606,295) (606,295) (16,858) 2.9% TOTAL EXPENDITURES $ 3,359,896 $ 3,571,362 $ 3,535,299 $ 175,403 5.2%
______C-34 General Fund James City County, VA
Treasurer
The Treasurer’s Office collects, invests, records and deposits County revenues, distributes County real estate and personal property tax bills, collects current and delinquent taxes and various other licenses and fees. This budget provides for banking and investment services; the printing and mailing of all real estate, personal property, and other invoices for the County, the delinquent notices required for each; and all business licenses.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of Real Estate tax payments 72,625 73,000 73,500 processed # of Personal Property tax 207,800 209,000 210,000 payments processed # of Business License Fiscally Efficient 5,685 5,800 5,850 payments processed Government; Exceptional # of properties included in tax Public Services 10 20 20 sales
# of payments made on-line 69,912 75,000 80,000
# of DMV transactions 4,245 4,500 5,000
* Online transaction estimates for FY2021-22 reflect social distancing measures in place due to COVID-19.
OPERATIONAL INITIATIVE(S) • Refine the delinquent collections group to a more targeted process that will include new collection actions such as distresses/seizures, summonses, and judgments. • Continue working with a third party to move to a more robust online payment/information process. • The Treasurer’s office is now a DMV Select site to provide vehicle services such as vehicle titles, registrations and renewals, and issuing license plates and handicapped parking placards.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 1,204,319 $ 1,358,633 $ 1,175,741 State/Other revenue (178,000) (184,000) (230,000) Net County funding $ 1,026,319 $ 1,174,633 $ 945,741
Full-time FTEs 14.0 15.0 14.0 Part-time FTEs 1.0 - 1.0 Total 15.0 15.0 15.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-35 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
TREASURER (031) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 690,059 $ 733,551 $ 645,263 $ (44,796) (6.5)% 0130 SALARIES, PART-TIME - - 15,496 15,496 - 0150 FRINGE BENEFITS 294,656 324,436 265,996 (28,660) (9.7)% TOTAL PERSONNEL 984,715 1,057,987 926,755 (57,960) (5.9)% 0200 ADVERTISING 600 600 600 - - 0203 CONTRACTUAL SERVICES 28,450 32,050 37,350 8,900 31.3% 0206 DUES AND MEMBERSHIPS 850 900 1,150 300 35.3% 0215 EQUIPMENT MAINTENANCE 990 1,490 990 - - 0216 BUILDING MAINTENANCE - 500 500 500 - 0218 POSTAGE 125,000 156,000 128,600 3,600 2.9% 0219 TELECOMMUNICATIONS 1,875 1,900 1,900 25 1.3% 0220 TRAVEL AND TRAINING 6,000 9,500 9,500 3,500 58.3% 0311 RECOGNITION - 400 300 300 - 0318 OPERATING SUPPLIES/MATERIALS 16,275 29,975 22,905 6,630 40.7% 0320 LEASES/RENTALS 2,700 2,900 2,900 200 7.4% 0323 PRINTING/PUBLICATIONS 60,500 85,200 61,500 1,000 1.7% 0327 SOFTWARE 300 1,000 1,000 700 233.3% TOTAL OPERATING 243,540 322,415 269,195 25,655 10.5% 0515 FURNITURE & EQUIP-REPLACE - 3,500 5,000 5,000 - TOTAL CAPITAL - 3,500 5,000 5,000 - 0610 RECEIVED FROM WATA (20,236) (21,569) (21,509) (1,273) 6.3% 0650 RECEIVED FROM WMBG (3,700) (3,700) (3,700) - - TOTAL CREDITS (23,936) (25,269) (25,209) (1,273) 5.3% TOTAL EXPENDITURES $ 1,204,319 $ 1,358,633 $ 1,175,741 $ (28,578) (2.4)%
______C-36 General Fund James City County, VA
Satellite Services Office
The Satellite Services Office is a division of the Treasurer’s Office and provides an alternative location for conducting both County and select State services to all citizens. The Satellite Services Office can process the payment of real estate taxes, personal property taxes and dog licenses. The Office also houses a DMV Select, offering the ability to process most vehicle-related transactions, such as titling, registrations, and handicap placards. The County receives a portion of the DMV and VDOT revenues collected at the Satellite Services office from the State for services provided on their behalf.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of County transactions 7,888 8,000 8,100 processed Exceptional Public Services; # of DMV transactions Fiscally Efficient Government 21,822 22,000 22,200 processed DMV Select revenue earned $ 86,146 $ 100,000 $ 90,000
OPERATIONAL INITIATIVE(S) • Continue staff training and development opportunities through the Treasurers Association of Virginia. • Continue communication between departments/divisions/agencies and customers to maintain exceptional customer service. • Operate as DMV Select site to provide vehicle services such as vehicle titles, registrations and renewals, and issuing license plates and handicapped parking placards. • Issue the standard G4 and Flex E-Z Pass for the Virginia Department of Transportation (VDOT).
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 218,005 $ 219,981 $ 221,357
Full-time FTEs 3.0 3.0 4.0 Part-time FTEs 1.0 1.0 - Total 4.0 4.0 4.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-37 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
SATELLITE SERVICES OFFICE (035) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PLAN $ % 0110 SALARIES, FULL-TIME $ 137,095 $ 137,095 $ 157,087 $ 19,992 14.6% 0130 SALARIES, PART-TIME 15,585 15,585 - (15,585) (100.0)% 0150 FRINGE BENEFITS 54,591 55,647 52,770 (1,821) (3.3)% TOTAL PERSONNEL 207,271 208,327 209,857 2,586 1.2% 0203 CONTRACTUAL SERVICES 4,272 4,695 4,800 528 12.4% 0215 EQUIPMENT MAINTENANCE - 107 - - - 0218 POSTAGE 59 102 500 441 747.5% 0219 TELECOMMUNICATIONS 1,285 1,349 1,200 (85) (6.6)% 0319 OFFICE SUPPLIES 3,770 3,985 3,000 (770) (20.4)% 0320 LEASES/RENTALS 1,348 1,416 1,500 152 11.3% TOTAL OPERATING 10,734 11,654 11,000 266 2.5% 0415 FURNITURE & EQUIPMENT - - 500 500 - TOTAL CAPITAL - - 500 500 - TOTAL EXPENDITURES $ 218,005 $ 219,981 $ 221,357 $ 3,352 1.5%
______C-38 General Fund James City County, VA
Commissioner of the Revenue
The Commissioner of the Revenue is the chief assessing officer of local government. The position of Commissioner is set forth in the Constitution of Virginia and is, therefore, referred to as a Constitutional Office.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of personal property 104,896 107,000 109,000 assessments Fiscally Efficient # of income tax returns 1,852 1,900 1,900 Government processed # of business licenses 6,154 6,200 6,200 processed
OPERATIONAL INITIATIVE(S) • Update tax records and provide accurate and useful statistical information. • Educate citizens about applicable tax laws and procedures.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 949,338 $ 971,438 $ 968,280 State/Other revenue (185,000) (190,000) (203,000) Net County funding $ 764,338 $ 781,438 $ 765,280
Full-time FTEs 11.0 11.0 11.0 Part-time FTEs 1.0 1.0 1.0 Total 12.0 12.0 12.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-39 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
COMMISSIONER OF REVENUE (021) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 560,841 $ 560,841 $ 558,194 $ (2,647) (.5)% 0130 SALARIES, PART-TIME 44,541 44,541 46,453 1,912 4.3% 0140 SALARIES, TEMPORARY 6,000 12,471 12,470 6,470 107.8% 0150 FRINGE BENEFITS 291,256 298,735 296,313 5,057 1.7% TOTAL PERSONNEL 902,638 916,588 913,430 10,792 1.2% 0203 CONTRACTUAL SERVICES 15,000 17,500 17,500 2,500 16.7% 0206 DUES AND MEMBERSHIPS 1,000 1,000 1,000 - - 0218 POSTAGE 10,000 11,500 11,500 1,500 15.0% 0219 TELECOMMUNICATIONS 500 500 500 - - 0220 TRAVEL AND TRAINING 5,000 5,000 5,000 - - 0311 RECOGNITION - 350 350 350 - 0318 OPERATING SUPPLIES/MATERIALS 2,000 2,000 2,000 - - 0319 OFFICE SUPPLIES 12,000 15,000 15,000 3,000 25.0% TOTAL OPERATING 45,500 52,850 52,850 7,350 16.2% 0515 FURNITURE & EQUIP-REPLACE 1,200 2,000 2,000 800 66.7% TOTAL CAPITAL 1,200 2,000 2,000 800 66.7% TOTAL EXPENDITURES $ 949,338 $ 971,438 $ 968,280 $ 18,942 2.0%
______C-40 General Fund James City County, VA
Financial and Management Services
Financial and Management Services (FMS) prepares the annual operating and capital improvements budget, coordinates the annual audits, prepares the annual financial statements for the County and its fiscal agents, performs ongoing fiscal and management analyses of County programs, and oversees risk management. This budget provides for the County’s property and liability insurance coverage, and costs and reimbursements associated with risk management services to the School Division.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target AAA AAA AAA (Standard & (Standard & (Standard & County's General Obligation Poor's, Poor's, Poor's, Bond Rating Fiscally Efficient Moody's & Moody's & Moody's & Government; Fitch) Fitch) Fitch) Expanding and # years received GFOA Diversifying Local Excellence in Financial 35 36 37 Economy; Reporting Exceptional Public # years received GFOA Services; Distinguished Budget 3 4 5 High Quality Education Presentation Unassigned Fund Balance as 17.3% 15.0% 12.0% % of budgeted expenditures
OPERATIONAL INITIATIVE(S) • Collaborate with other departments and the fiscal agents to ensure that financial and risk management practices remain effective, fiscally efficient, and up-to-date. • Maintain budgeting and financial reporting procedures necessary to exceed standards and communicate information to citizens and other users. • Review services provided by departments to fiscal agents for consistent development and application of related charges.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 1,249,248 $ 1,298,930 $ 1,329,858
Full-time FTEs 8.0 8.0 8.0 Part-time FTEs - - - Total 8.0 8.0 8.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-41 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
FINANCIAL & MGMT. SVCS. (029) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 512,125 $ 512,125 $ 534,115 $ 21,990 4.3% 0140 SALARIES, TEMPORARY - 3,597 3,597 3,597 - 0150 FRINGE BENEFITS 181,828 185,343 189,281 7,453 4.1% TOTAL PERSONNEL 693,953 701,065 726,993 33,040 4.8% 0200 ADVERTISING - 400 400 400 - 0203 CONTRACTUAL SERVICES 14,650 8,675 13,675 (975) (6.7)% 0206 DUES AND MEMBERSHIPS 1,200 1,420 1,420 220 18.3% 0210 INSURANCE 600,000 640,000 640,000 40,000 6.7% 0215 EQUIPMENT MAINTENANCE - 200 200 200 - 0218 POSTAGE 100 200 200 100 100.0% 0219 TELECOMMUNICATIONS 300 900 900 600 200.0% 0220 TRAVEL AND TRAINING 2,000 4,000 4,000 2,000 100.0% 0225 SAFETY 3,000 5,500 5,500 2,500 83.3% 0235 ANNUAL AUDIT 84,375 87,725 87,725 3,350 4.0% 0311 RECOGNITION - 960 960 960 - 0312 MOTOR FUELS 2,600 2,715 2,715 115 4.4% 0318 OPERATING SUPPLIES/MATERIALS 4,500 5,000 5,000 500 11.1% 0320 LEASES/RENTALS 13,500 14,100 14,100 600 4.4% TOTAL OPERATING 726,225 771,795 776,795 50,570 7.0% 0600 RECEIVED FROM JCSA (86,930) (86,930) (86,930) - - 0664 RECEIVED FROM SCHOOLS (84,000) (87,000) (87,000) (3,000) 3.6% TOTAL CREDITS (170,930) (173,930) (173,930) (3,000) 1.8% TOTAL EXPENDITURES $ 1,249,248 $ 1,298,930 $ 1,329,858 $ 80,610 6.5%
______C-42 General Fund James City County, VA
Accounting
Accounting performs work for the maintenance of a complete and accurate general ledger; processes payroll and accounts payable, performs grants oversight and capital asset reporting and prepares various account reconciliations for the County and its fiscal agencies. This division accounts for services provided to the County’s user departments as well as its fiscal agencies (the EDA, JCSA, WATA, OTMDC, CCC, VPRJ and MPJDC). A portion of the costs is recovered from fiscal agencies.
STRATEGIC PLAN GOAL(S) AND MEASURES Strategic Plan Key Performance FY2020 FY2021 FY2022 Goal(s) Metric(s) Actual Estimate Target % of invoices paid 89.0% 92.0% 93.0% within 30 days % of eligible County 41.0% 45.0% 60.0% invoices paid via ACH Fiscally Efficient # of invoices paid 19,856 22,900 22,000 Government; Exceptional # of Pcard transactions 17,323 16,500 17,000 Public Services # of paychecks issued 31,927 31,500 31,500
% of active employees receiving electronic W2s CY20=64% CY21=75% CY22=90% (calendar year basis) OPERATIONAL INITIATIVE(S) • To utilize the updated capital asset inventory process to ensure more effective asset management and accountability. • To implement the replacement of the financial software to improve efficiency and enhance transparency. • To review and update the accounting procedures in relation to the new financial software. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 217,774 $ 237,349 $ 276,987
Full-time FTEs 7.0 8.0 8.0 Part-time FTEs 1.0 - - Total 8.0 8.0 8.0
Comments: After the adoption of the FY2021 budget, a part-time Accounts Payable Specialist position was converted to full-time, and funding for this position is provided in the FY2022 budget. As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-43 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
ACCOUNTING (032) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 330,879 $ 338,001 $ 381,593 $ 50,714 15.3% 0130 SALARIES, PART-TIME 16,068 16,068 - (16,068) (100.0)% 0140 SALARIES, TEMPORARY - 9,000 9,000 9,000 - 0150 FRINGE BENEFITS 166,788 174,067 174,375 7,587 4.5% TOTAL PERSONNEL 513,735 537,136 564,968 51,233 10.0% 0206 DUES AND MEMBERSHIPS 398 448 896 498 125.1% 0218 POSTAGE 5,300 5,300 5,300 - - 0220 TRAVEL AND TRAINING 4,400 2,975 6,625 2,225 50.6% 0318 OPERATING SUPPLIES/MATERIALS 2,500 3,000 6,200 3,700 148.0% TOTAL OPERATING 12,598 11,723 19,021 6,423 51.0% 0515 FURNITURE & EQUIP-REPLACE 660 - - (660) (100.0)% TOTAL CAPITAL 660 - - (660) (100.0)% 0600 RECEIVED FROM JCSA (101,415) (101,415) (101,415) - - 0610 RECEIVED FROM WATA (39,662) (42,276) (42,158) (2,496) 6.3% 0620 RECEIVED FROM VPRJ (121,890) (121,890) (117,500) 4,390 (3.6)% 0621 RECEIVED FROM MPJDC (29,001) (29,001) (29,001) - - 0650 RECEIVED FROM WMBG (5,800) (5,034) (5,034) 766 (13.2)% 0666 RECEIVED FROM CCC (11,451) (11,894) (11,894) (443) 3.9% TOTAL CREDITS (309,219) (311,510) (307,002) 2,217 (.7)% TOTAL EXPENDITURES $ 217,774 $ 237,349 $ 276,987 $ 59,213 27.2%
______C-44 General Fund James City County, VA
Purchasing
Purchasing manages all County procurement activity to provide taxpayers with maximum value and secure high quality goods and services at reasonable cost. All purchasing actions are conducted in a fair manner and allow all qualified vendors access to County business. Procurement services are provided to the Schools and WATA as part of shared services agreements. Reimbursements from these entities are included in the budget.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) FY2020 Actual Estimate Target # of transactions processed for JCC/JCSA/WATA 895 800 825 (including formal (Total=$22,634,868) solicitations) Fiscally Efficient # of transactions processed 904 Government for WJCC (including formal 800 850 (Total =$24,727,840) solicitations) Value from disposal of surplus vehicles and $ 77,000 $ 45,000 $ 75,000 property* *Public surplus sales were suspended for part of FY2020 and FY2021 due to COVID-19. OPERATIONAL INITIATIVE(S) • Continue working to achieve the highest standard of professional public procurement through access to training and mentoring. • Conduct all transactions with transparency, integrity, trust and ethical practices while exhibiting professional integrity, courtesy, fairness, objectivity, and accountability. • Continue to effectively and efficiently manage procurement in support of James City County operational, organizational and strategic goals. • Continue to demonstrate dedication to excellence in customer service, processing orders in a timely manner, streamlining operations, pursuing costs savings, and complying with all laws of the County and the Commonwealth of Virginia. • To implement the replacement of the financial software to improve efficiency and enhance transparency. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 296,870 $ 314,196 $ 323,508
Full-time FTEs 6.0 6.0 6.0 Part-time FTEs - - - Total 6.0 6.0 6.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-45 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
PURCHASING (028) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 347,142 $ 355,676 $ 364,443 $ 17,301 5.0% 0150 FRINGE BENEFITS 128,864 133,506 134,051 5,187 4.0% TOTAL PERSONNEL 476,006 489,182 498,494 22,488 4.7% 0206 DUES AND MEMBERSHIPS 1,000 1,000 1,000 - - 0218 POSTAGE 150 300 300 150 100.0% 0220 TRAVEL AND TRAINING 3,000 6,000 6,000 3,000 100.0% 0318 OPERATING SUPPLIES/MATERIALS 600 600 600 - - 0319 OFFICE SUPPLIES 3,000 4,000 4,000 1,000 33.3% TOTAL OPERATING 7,750 11,900 11,900 4,150 53.5% 0600 RECEIVED FROM JCSA (91,886) (91,886) (91,886) - - 0610 RECEIVED FROM WATA (55,000) (55,000) (55,000) - - 0664 RECEIVED FROM SCHOOLS (40,000) (40,000) (40,000) - - TOTAL CREDITS (186,886) (186,886) (186,886) - - TOTAL EXPENDITURES $ 296,870 $ 314,196 $ 323,508 $ 26,638 9.0%
______C-46 General Fund James City County, VA
Real Estate Assessments
Real Estate Assessments is tasked with producing biennial assessments on all properties located within James City County. They are also responsible for providing property information to both the public and County staff in formats that include informational reports, the annual Land Book, and the County website.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target
# of parcels assessed 34,644 34,910 35,176 Fiscally Efficient Government; # of property transfers Exceptional Public 3,534 3,625 3,700 updated Services, Modern Technology Systems % of appeals versus notices 5.0% 0.0% 5.0% sent
OPERATIONAL INITIATIVE(S) • Continue to improve efficiency and accuracy by utilizing our available resources to continue verifying all the property data in the County while fairly and equitably assessing real estate. • Evaluate and implement ways to use the internet to automate the appeal process.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 702,196 $ 729,961 $ 754,167
Full-time FTEs 8.0 8.0 8.0 Part-time FTEs - - - Total 8.0 8.0 8.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-47 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
REAL ESTATE ASSESSMENTS (025) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0100 SALARIES, BOARD $ - $ 550 $ 550 $ 550 - 0110 SALARIES, FULL-TIME 458,789 458,789 464,464 5,675 1.2% 0150 FRINGE BENEFITS 219,769 224,809 215,440 (4,329) (2.0)% TOTAL PERSONNEL 678,558 684,148 680,454 1,896 .3% 0203 CONTRACTUAL SERVICES 2,000 6,000 6,000 4,000 200.0% 0206 DUES AND MEMBERSHIPS 1,750 2,000 2,000 250 14.3% 0215 EQUIPMENT MAINTENANCE 3,000 7,000 7,000 4,000 133.3% 0218 POSTAGE 2,000 10,000 10,000 8,000 400.0% 0220 TRAVEL AND TRAINING 6,000 9,000 9,000 3,000 50.0% 0310 FOOD SUPPLIES - 300 300 300 - 0312 MOTOR FUELS 1,688 1,763 1,763 75 4.4% 0318 OPERATING SUPPLIES/MATERIALS 2,700 2,750 2,750 50 1.9% 0319 OFFICE SUPPLIES 4,000 4,000 4,000 - - TOTAL OPERATING 23,138 42,813 42,813 19,675 85.0% 0510 VEHICLES-REPLACEMENT - - 27,900 27,900 - 0515 FURNITURE & EQUIP-REPLACE 500 3,000 3,000 2,500 500.0% TOTAL CAPITAL 500 3,000 30,900 30,400 6,080.0% TOTAL EXPENDITURES $ 702,196 $ 729,961 $ 754,167 $ 51,971 7.4%
______C-48 General Fund James City County, VA
Information Resources Management
Information Resources Management (IRM) provides information, communication, and business solutions to the departments and agencies of James City County so that they can achieve their business objectives and exceed the expectations of the citizens we serve.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of pages viewed on County Modern Infrastructure, 2,604,725 2,798,689 2,938,623 Facilities, and owned websites Technology Systems; # of documents completing 135,974 52,000 52,000 Exceptional Public the recordation process * Services; Fiscally Efficient Government # of YouTube video views 127,000 130,000 135,000
* Target is lower due to near completion of the backlog of building permit files in storage and the implementation of Tyler EnerGov.
OPERATIONAL INITIATIVE(S) • Improve accuracy and availability of public information through the James City County website. • Complete the automation and simplification of records retention in the Tyler software system. • Continue to supply informative video productions to the public distributed through social media and the County’s website. • Complete contractor selection through the RFP process and begin construction for the second phase of fiber optic cable project.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 1,113,677 $ 1,165,330 $ 1,214,902
Full-time FTEs 13.0 13.0 13.0 Part-time FTEs - - Total 13.0 13.0 13.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-49 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
INFO. RESOURCES MGMT. (194) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 752,036 $ 779,725 $ 810,235 $ 58,199 7.7% 0150 FRINGE BENEFITS 312,536 333,805 350,667 38,131 12.2% TOTAL PERSONNEL 1,064,572 1,113,530 1,160,902 96,330 9.0% 0203 CONTRACTUAL SERVICES 58,100 58,100 51,100 (7,000) (12.0)% 0206 DUES AND MEMBERSHIPS 1,175 1,990 1,990 815 69.4% 0215 EQUIPMENT MAINTENANCE 23,400 24,880 30,580 7,180 30.7% 0218 POSTAGE 50 50 50 - - 0220 TRAVEL AND TRAINING 21,060 29,360 27,560 6,500 30.9% 0289 CABLE - SPECIAL PROGRAMMING 17,250 17,750 17,750 500 2.9% 0311 RECOGNITION - 900 900 900 - 0312 MOTOR FUELS 750 750 750 - - 0318 OPERATING SUPPLIES/MATERIALS 22,500 25,500 25,500 3,000 13.3% 0319 OFFICE SUPPLIES 3,600 3,600 3,600 - - 0323 PRINTING/PUBLICATIONS 3,200 3,200 3,200 - - 0327 SOFTWARE 121,700 104,000 105,200 (16,500) (13.6)% TOTAL OPERATING 272,785 270,080 268,180 (4,605) (1.7)% 0415 FURNITURE & EQUIPMENT 10,700 4,000 7,000 (3,700) (34.6)% 0515 FURNITURE & EQUIP-REPLACE 36,100 48,200 49,300 13,200 36.6% TOTAL CAPITAL 46,800 52,200 56,300 9,500 20.3% 0600 RECEIVED FROM JCSA (144,850) (144,850) (144,850) - - 0664 RECEIVED FROM SCHOOLS (16,035) (16,035) (16,035) - - 0650 RECEIVED FROM WMBG (8,475) (8,475) (8,475) - - 0655 RECEIVED FROM OTMDC (5,145) (5,145) (5,145) - - 0660 RECEIVED FROM SOC SVCS (57,565) (57,565) (57,565) - - 0665 RECEIVED FROM COMM DEV (3,410) (3,410) (3,410) - - 0666 RECEIVED FROM CCC (7,000) (7,000) (7,000) - - 0680 CHARGES TO USERS (22,000) (22,000) (22,000) - - 0690 RECEIVED FROM WRL (6,000) (6,000) (6,000) - - TOTAL CREDITS (270,480) (270,480) (270,480) - - TOTAL EXPENDITURES $ 1,113,677 $ 1,165,330 $ 1,214,902 $ 101,225 9.1%
______C-50 General Fund James City County, VA
Information Technology Infrastructure
Information Technology Infrastructure provides information, communication, and business solutions to the departments and agencies of James City County so that they can achieve their business objectives and exceed the expectations of the citizens we serve.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target
Modern Infrastructure, # of internet threats 450,000 500,000 500,000 Facilities, and Technology Systems; Exceptional Public # of incoming email 4,263,750 3,452,400 4,000,000 Services; Fiscally Efficient Government # of spam 1,049,550 640,200 800,000
OPERATIONAL INITIATIVE(S) • Implement penetration testing of the County’s network. • Continuing Public Safety’s mobile data terminal replacements.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 1,955,226 $ 2,044,456 $ 2,126,368
Full-time FTEs 9.0 9.0 9.0 Part-time FTEs - - - Total 9.0 9.0 9.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
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C-51 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
IT INFRASTRUCTURE (024) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 691,925 $ 691,925 $ 723,461 $ 31,536 4.6% 0150 FRINGE BENEFITS 261,521 266,801 271,156 9,635 3.7% TOTAL PERSONNEL 953,446 958,726 994,617 41,171 4.3% 0215 EQUIPMENT MAINTENANCE 263,450 278,450 298,450 35,000 13.3% 0219 TELECOMMUNICATIONS 117,300 123,950 140,971 23,671 20.2% 0220 TRAVEL AND TRAINING 5,000 29,000 33,000 28,000 560.0% 0318 OPERATING SUPPLIES/MATERIALS 3,000 3,000 3,000 - - 0319 OFFICE SUPPLIES 600 600 600 - - 0327 SOFTWARE 400,100 371,900 426,900 26,800 6.7% TOTAL OPERATING 789,450 806,900 902,921 113,471 14.4% 0415 FURNITURE & EQUIPMENT - 4,000 4,000 4,000 - 0515 FURNITURE & EQUIP-REPLACE 225,000 287,500 237,500 12,500 5.6% TOTAL CAPITAL 225,000 291,500 241,500 16,500 7.3% 0651 RECEIVED FROM COM ATTORNEY (12,670) (12,670) (12,670) - - TOTAL CREDITS (12,670) (12,670) (12,670) - - TOTAL EXPENDITURES $ 1,955,226 $ 2,044,456 $ 2,126,368 $ 171,142 8.8%
______C-52 General Fund James City County, VA
Information Technology Core Application
Information Technology Core Application (ITCA) support provides project management, business intelligence, and application development to the departments and agencies of James City County government. ITCA is committed to providing greater transparency to County data by implementing a series of data sets that will allow staff and citizens to get a better understanding of County resources. This budget supports the software and application licensing needs of various departments within the County. STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Citizen dashboarding (launch Modern Infrastructure, of specific information/data 2 4 8 Facilities, and to citizens) Technology Systems; Reduce the average age of Exceptional Public our core software (excluding 9 8 8 Services; public safety) Fiscally Efficient Consolidate the number of Government 18 18 18 separate software systems
OPERATIONAL INITIATIVE(S) • Implement the new financial software. • Continue to analyze and investigate the options for CAD / 911 Dispatch software including RFP responses and conclude with a decision. • Continuing to increase the adoption of Business Intelligence throughout the county with shared data between systems. • Expanding data warehouse design and functionality in preparation to launch data to citizens. • Launch a significant upgrade to our Land Management software application.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 1,422,131 $ 1,483,152 $ 1,586,533
Full-time FTEs 6.0 6.0 7.0 Part-time FTEs - - - Total 6.0 6.0 7.0
Comments: After the adoption of the FY2021 budget, a new full-time Application Support Analyst was added to this division, and the FY2022 budget reflects funding for this position. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID- 19 as well as compensation package adjustments.
C-53 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
IT CORE APPLICATIONS (033) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 425,257 $ 425,257 $ 498,898 $ 73,641 17.3% 0150 FRINGE BENEFITS 171,829 175,501 204,901 33,072 19.2% TOTAL PERSONNEL 597,086 600,758 703,799 106,713 17.9% 0206 DUES AND MEMBERSHIPS 260 260 260 - - 0218 POSTAGE 100 100 100 - - 0220 TRAVEL AND TRAINING 4,100 19,150 17,350 13,250 323.2% 0318 OPERATING SUPPLIES/MATERIALS 1,000 1,500 1,100 100 10.0% 0319 OFFICE SUPPLIES 150 200 200 50 33.3% 0327 SOFTWARE 819,435 860,584 863,724 44,289 5.4% TOTAL OPERATING 825,045 881,794 882,734 57,689 7.0% 0515 FURNITURE & EQUIP-REPLACE - 600 - - - TOTAL CAPITAL - 600 - - - TOTAL EXPENDITURES $ 1,422,131 $ 1,483,152 $ 1,586,533 $ 103,381 7.3%
______C-54 General Fund James City County, VA
Community Development
Community Development recommends sound land use strategies and coordinates and manages growth and related development activities in a balanced manner that implements the adopted Comprehensive Plan and the County’s Strategic Plan. The department also collaborates with the Virginia Department of Transportation to pursue funding to implement transportation projects identified in the Comprehensive Plan. In addition, the department educates citizens through civic group presentations, public input forums, and community outreach events. STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Protected Community Character and an # of special event permits 15 25 50 Enhanced Built issued* Environment; Modern Infrastructure, Facilities, and Technology Systems; Expanding and # of applications submitted 1 2 1 Diversifying Local for transportation funding Economy; Exceptional Public Service * Due to COVID-19, fewer Outdoor Gathering and Special Event applications are expected. OPERATIONAL INITIATIVE(S) • Finalize the County’s Comprehensive Plan update. • Finalize new Scenario Planning Models for Fiscal Impacts and Transportation Impacts. • Finalize a new Fiscal Impact Model to Assess Development Impacts on Fiscal Health. • Continue to Develop Strategies to address Findings of the Housing Conditions Study and Workforce Housing Task Force, in partnership with Social Services. • Develop Small Area Plans post Comprehensive Plan adoption. • Continue developing strategies for Open Space Preservation. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 347,119 $ 439,006 $ 482,901
Full-time FTEs 3.0 4.0 4.0 Part-time FTEs - - - Total 3.0 4.0 4.0
Comments: The FY2022 Budget includes funding for a new Principal Planner to assist with transportation. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-55 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
COMMUNITY DEVELOPMENT (017) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 253,393 $ 312,938 $ 347,404 $ 94,011 37.1% 0150 FRINGE BENEFITS 83,918 114,775 122,709 38,791 46.2% TOTAL PERSONNEL 337,311 427,713 470,113 132,802 39.4% 0206 DUES AND MEMBERSHIPS 500 500 595 95 19.0% 0218 POSTAGE 100 100 100 - - 0219 TELECOMMUNICATIONS 750 750 750 - - 0220 TRAVEL AND TRAINING 950 950 950 - - 0311 RECOGNITION - 1,020 1,020 1,020 - 0318 OPERATING SUPPLIES/MATERIALS 450 450 450 - - 0319 OFFICE SUPPLIES 550 550 850 300 54.5% 0320 LEASES/RENTALS 1,973 1,973 1,973 - - 0327 SOFTWARE 4,535 5,000 5,000 465 10.3% TOTAL OPERATING 9,808 11,293 11,688 1,880 19.2% 0515 FURNITURE & EQUIP-REPLACE - - 1,100 1,100 - TOTAL CAPITAL - - 1,100 1,100 - TOTAL EXPENDITURES $ 347,119 $ 439,006 $ 482,901 $ 135,782 39.1%
______C-56 General Fund James City County, VA
Planning
Planning seeks to provide effective management of the County’s physical development by developing tools that decision makers can use in managing and guiding growth. Current planning includes the technical review of site plans, subdivisions and other land use applications such as rezonings, special use permits and height waivers. Comprehensive long-range planning activities include updating and implementing the Comprehensive Plan through studies, funding applications and management of special projects on planning topics including land use and transportation. STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Protected Community Character and an # legislative cases 39 18 20 Enhanced Built Environment; Modern Infrastructure, Facilities, # administrative cases 405 306 350 and Technology Systems; Expanding and Diversifying Local # information requests and 5,442 3,048 4,500 Economy; Fiscally public meetings attended Efficient Government OPERATIONAL INITIATIVE(S) • Finalize the Comprehensive Plan Update. • Finalize new Scenario Planning Models for Fiscal Impacts and Transportation Impacts. • Finalize a new Fiscal Impact Model to Assess Development Impacts on Fiscal Health. • Develop strategies for open space preservation and the creation of a green infrastructure map in support of Strategic Plan goal 4. • Initiate small area plans for two focus areas in the County to complete scope of Comprehensive Plan review. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 933,754 $ 1,060,306 $ 1,007,137
Full-time FTEs 11.0 11.0 11.0 Part-time FTEs - - - Total 11.0 11.0 11.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-57 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
PLANNING (016) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0100 SALARIES, BOARD $ 14,000 $ 14,000 $ 14,000 $ - - 0110 SALARIES, FULL-TIME 528,032 602,421 579,250 51,218 9.7% 0150 FRINGE BENEFITS 241,396 281,624 260,690 19,294 8.0% TOTAL PERSONNEL 783,428 898,045 853,940 70,512 9.0% 0200 ADVERTISING 16,000 13,000 13,000 (3,000) (18.8)% 0203 CONTRACTUAL SERVICES 109,775 110,000 110,000 225 .2% 0206 DUES AND MEMBERSHIPS 5,250 5,500 5,500 250 4.8% 0215 EQUIPMENT MAINTENANCE 305 305 305 - - 0218 POSTAGE 2,520 1,080 1,080 (1,440) (57.1)% 0220 TRAVEL AND TRAINING 7,375 12,150 12,150 4,775 64.7% 0310 FOOD SUPPLIES - 500 500 500 - 0312 MOTOR FUELS 581 606 542 (39) (6.7)% 0318 OPERATING SUPPLIES/MATERIALS 3,320 1,320 1,320 (2,000) (60.2)% 0319 OFFICE SUPPLIES 3,550 3,050 3,050 (500) (14.1)% 0323 PRINTING/PUBLICATIONS - 5,000 5,000 5,000 - TOTAL OPERATING 148,676 152,511 152,447 3,771 2.5% 0415 FURNITURE & EQUIPMENT 900 9,000 - (900) (100.0)% 0515 FURNITURE & EQUIP-REPLACE 750 750 750 - - TOTAL CAPITAL 1,650 9,750 750 (900) (54.5)% TOTAL EXPENDITURES $ 933,754 $ 1,060,306 $ 1,007,137 $ 73,383 7.9%
______C-58 General Fund James City County, VA
Zoning
The Zoning Division provides resources to help protect the health, safety and general welfare of the public by ensuring compliance with the Zoning Ordinance and other various sections of the County Code. The Zoning Division reviews sign permits, development in the floodplain, and investigates and processes code violations such as inoperable vehicles, debris, yard maintenance, and illegal signage. The division also tracks and enforces voluntary proffers which support the protection of community character and the enhanced built environment.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target
% of zoning and proffer violations resolved within 6 93.5% 95% 95% Protected Community months of initial violation Character and an Enhanced Built Environment % of sign violations resolved with 30 days of initial 97% 95% 95% violation
OPERATIONAL INITIATIVE(S) • The enforcement of the Zoning Ordinance. • Continue efforts to improve the visual character of major road corridors.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 353,858 $ 359,506 $ 366,779
Full-time FTEs 4.0 4.0 4.0 Part-time FTEs - - - Total 4.0 4.0 4.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-59 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
ZONING (107) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 227,794 $ 229,460 $ 237,579 $ 9,785 4.3% 0150 FRINGE BENEFITS 112,856 115,510 114,783 1,927 1.7% TOTAL PERSONNEL 340,650 344,970 352,362 11,712 3.4% 0200 ADVERTISING 1,000 1,000 1,000 - - 0206 DUES AND MEMBERSHIPS 605 605 605 - - 0218 POSTAGE 1,500 1,500 1,500 - - 0219 TELECOMMUNICATIONS 960 960 960 - - 0220 TRAVEL AND TRAINING 2,000 2,850 2,850 850 42.5% 0226 CODE ENFORCEMENT 5,000 5,000 5,000 - - 0312 MOTOR FUELS 1,073 1,121 1,002 (71) (6.6)% 0318 OPERATING SUPPLIES/MATERIALS 750 1,000 1,000 250 33.3% 0319 OFFICE SUPPLIES 320 500 500 180 56.3% TOTAL OPERATING 13,208 14,536 14,417 1,209 9.2% TOTAL EXPENDITURES $ 353,858 $ 359,506 $ 366,779 $ 12,921 3.7%
______C-60 General Fund James City County, VA
Building Safety and Permits
Building Safety and Permits is responsible for the administration and enforcement of the Virginia Uniform Statewide Building Code. This includes the review and the issuance of building permits and conducting required building inspections. In administering and enforcing the code, the division’s goal is to protect the health, safety, and welfare of the citizens of James City County. Effective building code enforcement offers a degree of comfort for buyers who care about the safety and soundness of their homes.
STRATEGIC PLAN GOAL(S) AND MEASURES Key Performance FY2020 FY2021 FY2022 Strategic Plan Goal(s) Metric(s) Actual Estimate Target
Protected Community # of inspections performed 29,684 33,000 33,000 Character and an Enhanced Built Environment and # of building permits issued 5,414 5,100 5,100 Modern Infrastructure, Facilities, and % of residential plans Technology Systems returned within 10 working 72.0% 70.0% 90.0% days
OPERATIONAL INITIATIVE(S) • Inspect improvements made to County facilities to ensure compliance with the Uniform Statewide Building Code.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 1,334,904 $ 1,415,346 $ 1,457,701
Full-time FTEs 17.0 17.0 17.0 Part-time FTEs - - - Total 17.0 17.0 17.0
Comments: A New Uniform Statewide Building Code is expected to be adopted in FY2022 and funding has been provided accordingly. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-61 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
BUILDING SAFETY AND PERMITS (105) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 886,646 $ 910,595 $ 940,408 $ 53,762 6.1% 0120 SALARIES, OVERTIME - 2,000 2,000 2,000 - 0150 FRINGE BENEFITS 400,680 422,615 426,425 25,745 6.4% TOTAL PERSONNEL 1,287,326 1,335,210 1,368,833 81,507 6.3% 0206 DUES AND MEMBERSHIPS 3,665 3,665 3,665 - - 0218 POSTAGE 500 500 500 - - 0219 TELECOMMUNICATIONS 9,575 9,575 9,575 - - 0220 TRAVEL AND TRAINING 10,000 12,215 12,215 2,215 22.2% 0226 CODE ENFORCEMENT - 13,000 20,000 20,000 - 0312 MOTOR FUELS 9,838 10,274 9,181 (657) (6.7)% 0318 OPERATING SUPPLIES/MATERIALS 5,000 19,175 22,000 17,000 340.0% 0319 OFFICE SUPPLIES 3,700 3,700 3,700 - - 0320 LEASES/RENTALS 2,100 2,100 2,100 - - 0325 CLOTHING PURCHASES 2,500 2,500 2,500 - - 0327 SOFTWARE 200 632 632 432 216.0% TOTAL OPERATING 47,078 77,336 86,068 38,990 82.8% 0415 FURNITURE & EQUIPMENT - 1,800 1,800 1,800 - 0515 FURNITURE & EQUIP-REPLACE 500 1,000 1,000 500 100.0% TOTAL CAPITAL 500 2,800 2,800 2,300 460.0% TOTAL EXPENDITURES $ 1,334,904 $ 1,415,346 $ 1,457,701 $ 122,797 9.2%
______C-62 General Fund James City County, VA
General and Capital Services
General Services is responsible for building, maintaining and operating County facilities, grounds and programs in a manner that is efficient, environmentally sound and responsive to the needs of our internal and Community-based customers.
STRATEGIC PLAN GOAL(S) AND MEASURES
FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target
% of capital projects on budget Modern Infrastructure, 91.0% 80.0% 80.0% Facilities, and on time Technology Systems; Expandind and Annual attendance at Keep Diversifying Local James City County Beautiful 5,604 4,800 5,100 Economy; Protected events Cimmunity Character and an Enhanced Built Energy usage per square foot Enviroment; Exceptional in all James City County 0.136 0.102 0.100 Public Services buildings and facilities (MMBTU/sf) OPERATIONAL INITIATIVE(S) • Develop work plans, schedules, budgets and status reports to ensure capital projects are on budget and on time. • Oversee value engineering review and incorporate cost savings. • Manage project construction contracts to meet specifications. • Reduce County electricity and natural gas usage in County buildings and operations. • Develop Long Range Facilities Plan in coordination with WJCC Schools. • Expand opportunities for public participation in James City County Government. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 1,823,954 $ 2,086,896 $ 2,218,604
Full-time FTEs 11.5 12.5 13.5 Part-time FTEs 1.0 1.0 1.0 Total 12.5 13.5 14.5
Comments: The FY2022 budget includes funding for 2 new full-time positions, a Capital Projects Coordinator and a Budget/Procurement Specialist. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-63 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
GENERAL AND CAPITAL SERVICES (140) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 784,440 $ 853,286 $ 884,447 $ 100,007 12.7% 0130 SALARIES, PART-TIME - - 13,982 13,982 - 0140 SALARIES, TEMPORARY 10,400 10,400 68,848 58,448 562.0% 0150 FRINGE BENEFITS 333,454 371,911 322,208 (11,246) (3.4)% TOTAL PERSONNEL 1,128,294 1,235,597 1,289,485 161,191 14.3% 0200 ADVERTISING 1,500 3,000 3,000 1,500 100.0% 0203 CONTRACTUAL SERVICES 145,135 240,635 265,400 120,265 82.9% 0206 DUES AND MEMBERSHIPS 780 2,114 2,114 1,334 171.0% 0207 UTILITIES 494,070 497,400 497,400 3,330 .7% 0218 POSTAGE 50 300 300 250 500.0% 0219 TELECOMMUNICATIONS 8,420 9,000 9,600 1,180 14.0% 0220 TRAVEL AND TRAINING 7,650 34,475 37,110 29,460 385.1% 0311 RECOGNITION - 2,920 3,010 3,010 - 0312 MOTOR FUELS 5,420 6,445 7,445 2,025 37.4% 0316 MEDICAL SUPPLIES 250 200 200 (50) (20.0)% 0318 OPERATING SUPPLIES/MATERIALS 3,590 9,075 10,075 6,485 180.6% 0319 OFFICE SUPPLIES 1,600 2,800 3,050 1,450 90.6% 0320 LEASES/RENTALS 19,005 19,005 19,865 860 4.5% 0323 PRINTING/PUBLICATIONS 500 1,000 1,000 500 100.0% 0325 CLOTHING PURCHASES 1,270 3,060 3,230 1,960 154.3% 0327 SOFTWARE 3,120 4,320 6,120 3,000 96.2% 0331 STREET SIGNS - - 3,500 3,500 - 0332 STREET LIGHTS - 9,000 9,000 9,000 - TOTAL OPERATING 692,360 844,749 881,419 189,059 27.3% 0415 FURNITURE & EQUIPMENT 3,300 6,550 23,700 20,400 618.2% 0450 NEW VEHICLES - - 24,000 24,000 - TOTAL CAPITAL 3,300 6,550 47,700 44,400 1,345.5% TOTAL EXPENDITURES $ 1,823,954 $ 2,086,896 $ 2,218,604 $ 394,650 21.6%
______C-64 General Fund James City County, VA
Facilities Maintenance
Facilities Maintenance provides a comprehensive program of maintenance and repair for all County and selected joint use buildings and structures. This area supports the safety, cleanliness, repair, replacement and maintenance of County owned/operated facilities, plumbing, HVAC, electrical equipment and components in addition to service agreements.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target % of job orders completed by 71.0% 80.0% 80.0% Modern Infrastructure, date customer requested Facilities, and % of preventative Technology Systems; maintenance work orders 64.0% 85.0% 85.0% Exceptional Public completed on time Services; Fiscally # of man-hours expended Efficient Government performing preventative 1,190 2,290 2,290 maintenance
OPERATIONAL INITIATIVE(S) • Reduce County electricity and natural gas energy usage in County Buildings by completing energy efficient retrofits. • Repair and perform scheduled preventative maintenance to extend the life of facility, HVAC, electrical and building components. • Provide staff with training in building automation, sustainability and energy reduction. • Maintain facilities, totaling 552,594 square feet, for cleanliness, safety and occupant comfort.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 2,939,351 $ 3,314,791 $ 3,295,535
Full-time FTEs 18.5 19.0 19.0 Part-time FTEs 10.0 10.0 10.0 Total 28.5 29.0 29.0
Comments: The FY2022 budget reflects funding for the full year for the Building Security and Custodial Superintendent. This position was funded in FY2021 using CARES Act relief. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID- 19 as well as compensation package adjustments.
C-65 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
FACILITIES MAINTENANCE (141) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 706,272 $ 774,067 $ 811,187 $ 104,915 14.9% 0120 SALARIES, OVERTIME 18,000 24,000 24,000 6,000 33.3% 0130 SALARIES, PART-TIME 117,608 129,204 148,240 30,632 26.0% 0140 SALARIES, TEMPORARY - 14,415 - - - 0150 FRINGE BENEFITS 393,888 446,070 482,549 88,661 22.5% TOTAL PERSONNEL 1,235,768 1,387,756 1,465,976 230,208 18.6% 0203 CONTRACTUAL SERVICES 191,898 301,900 301,900 110,002 57.3% 0206 DUES AND MEMBERSHIPS 1,200 1,200 1,200 - - 0207 UTILITIES 900,000 900,000 900,000 - - 0208 GENERATOR MAINTENANCE 51,560 51,560 51,560 - - 0215 EQUIPMENT MAINTENANCE 130,000 168,365 168,365 38,365 29.5% 0216 BUILDING MAINTENANCE 275,000 327,335 327,335 52,335 19.0% 0218 POSTAGE 100 150 150 50 50.0% 0219 TELECOMMUNICATIONS 11,320 10,740 11,820 500 4.4% 0306 HOUSEKEEPING SUPPLIES 83,380 85,880 85,880 2,500 3.0% 0312 MOTOR FUELS 20,515 21,099 21,099 584 2.8% 0313 GENERATOR FUELS 9,000 9,000 9,500 500 5.6% 0316 MEDICAL SUPPLIES 350 250 250 (100) (28.6)% 0318 OPERATING SUPPLIES/MATERIALS 18,200 23,200 23,200 5,000 27.5% 0319 OFFICE SUPPLIES 1,300 856 1,300 - - 0320 LEASES/RENTALS 145,680 195,680 95,680 (50,000) (34.3)% 0325 CLOTHING PURCHASES 10,335 9,785 9,785 (550) (5.3)% 0326 CLOTHING RENTAL 5,000 5,000 5,000 - - 0327 SOFTWARE 2,700 - - (2,700) (100.0)% TOTAL OPERATING 1,857,538 2,112,000 2,014,024 156,486 8.4% 0415 FURNITURE & EQUIPMENT 10,900 4,300 4,800 (6,100) (56.0)% 0450 NEW VEHICLES 25,000 - - (25,000) (100.0)% 0515 FURNITURE & EQUIP-REPLACE 4,410 5,000 5,000 590 13.4% TOTAL CAPITAL 40,310 9,300 9,800 (30,510) (75.7)% 0600 RECEIVED FROM JCSA (7,975) (7,975) (7,975) - - 0655 RECEIVED FROM OTMDC (113,940) (113,940) (113,940) - - 0660 RECEIVED FROM SOC SVCS (72,350) (72,350) (72,350) - - TOTAL CREDITS (194,265) (194,265) (194,265) - - TOTAL EXPENDITURES $ 2,939,351 $ 3,314,791 $ 3,295,535 $ 356,184 12.1%
______C-66 General Fund James City County, VA
Grounds Maintenance
Grounds Maintenance provides a comprehensive program of maintenance of the grounds at all County owned parks, facilities and along public roads. This budget provides for the grounds maintenance for all County owned facilities and parks, to include mowing, landscaping, athletic field maintenance and support of special events and programs.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Modern Infrastructure, % of grounds maintenance job Facilities, and Technology orders completed by date 73%* 92% 92% Systems; Protected customer requested Community Character and # of County owned BMP's an Enhanced Built 113 113 113 maintained Environment; Exceptional Public Services; Fiscally # of man-hours expended 7341* 8,400 8,400 Efficient Government maintaining athletic fields
*Job orders and man-hours were reduced in FY2020 due to COVID-19 related restrictions. OPERATIONAL INITIATIVE(S) • Maintain 454 acres of public grounds including schools, facilities and roadways to provide a safe, pleasant environment. • Maintain 100 acres of athletic facilities to provide a safe, pleasant environment for outdoor activities. • Maintain the appearance of medians in high travel corridors. • Enhanced maintenance of 113 County owned water quality management facilities. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 2,001,961 $ 2,192,295 $ 2,369,668
Full-time FTEs 28.5 28.5 29.5 Part-time FTEs - - - Total 28.5 28.5 29.5
Comments: The County provides grounds maintenance services to the Williamsburg James City County School Division, and in accordance with that agreement, a full-time Groundskeeper I/II/III position was transferred to this division in FY2021 upon the retirement of a School Division groundskeeper. As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-67 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
GROUNDS MAINTENANCE (142) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 889,943 $ 910,431 $ 995,320 $ 105,377 11.8% 0120 SALARIES, OVERTIME 12,000 12,000 12,000 - - 0150 FRINGE BENEFITS 533,574 560,692 540,089 6,515 1.2% TOTAL PERSONNEL 1,435,517 1,483,123 1,547,409 111,892 7.8% 0203 CONTRACTUAL SERVICES 326,250 305,154 361,654 35,404 10.9% 0206 DUES AND MEMBERSHIPS 595 85 680 85 14.3% 0215 EQUIPMENT MAINTENANCE 5,200 5,200 5,200 - - 0217 FIELD MAINTENANCE 9,000 18,000 18,000 9,000 100.0% 0219 TELECOMMUNICATIONS 4,919 4,919 9,420 4,501 91.5% 0227 DUMPSTER COLLECTIONS 3,100 3,100 3,100 - - 0250 GARAGE SERVICES 15,879 15,879 15,879 - - 0307 STREET MAINTENANCE 123,000 192,966 213,718 90,718 73.8% 0312 MOTOR FUELS 58,367 62,129 62,129 3,762 6.4% 0316 MEDICAL SUPPLIES 800 800 800 - - 0318 OPERATING SUPPLIES/MATERIALS 138,000 159,000 159,000 21,000 15.2% 0319 OFFICE SUPPLIES 800 800 800 - - 0320 LEASES/RENTALS 4,500 4,500 4,500 - - 0325 CLOTHING PURCHASES 17,284 4,784 17,284 - - 0326 CLOTHING RENTAL 3,005 3,183 7,005 4,000 133.1% 0331 STREET SIGNS 4,000 10,000 12,500 8,500 212.5% TOTAL OPERATING 714,699 790,499 891,669 176,970 24.8% 0415 FURNITURE & EQUIPMENT 2,500 6,500 6,500 4,000 160.0% 0510 VEHICLES-REPLACEMENT - 31,500 33,000 33,000 - 0515 FURNITURE & EQUIP-REPLACE 61,000 68,500 68,500 7,500 12.3% 0800 DRAINAGE IMPROVEMENTS 75,000 75,000 75,000 - - TOTAL CAPITAL 138,500 181,500 183,000 44,500 32.1% 0600 RECEIVED FROM JCSA (3,980) (3,980) (3,980) - - 0664 RECEIVED FROM SCHOOLS (282,775) (258,847) (248,430) 34,345 (12.1)% TOTAL CREDITS (286,755) (262,827) (252,410) 34,345 (12.0)% TOTAL EXPENDITURES $ 2,001,961 $ 2,192,295 $ 2,369,668 $ 367,707 18.4%
______C-68 General Fund James City County, VA
Fleet and Equipment
Fleet and Equipment provides a comprehensive program of maintenance and repair for all James City County and James City Service Authority vehicles and equipment while also maintaining and overseeing and inspecting the operation of six refueling sites, as required by the Department of Environmental Quality.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target
Modern Infrastructure, # of work orders completed 3,005 3,000 3,250 Facilities, and Technology Systems; Exceptional Public Services; Fiscally % of work orders completed 74.0% 75.0% 75.0% Efficient Government within 72 hours
OPERATIONAL INITIATIVE(S) • Maintain approximately 1,000 vehicles and equipment including Fire/EMS apparatus, heavy/medium trucks and equipment, Police and passenger vehicles, a variety of grounds equipment to include mowers and handheld equipment. • Performs preventative maintenance and repair on vehicles and equipment as economically and efficiently as possible while ensuring safety and reliability. • Maintains 6 automated fuel sites providing fuel to County and outside agency vehicles and equipment. • Adopts methods to reduce petroleum consumption and increase efficiencies.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 1,022,673 $ 1,050,599 $ 1,074,471
Full-time FTEs 9.0 9.0 9.0 Part-time FTEs 1.0 1.0 1.0 Total 10.0 10.0 10.0
Comments: As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
C-69 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
FLEET AND EQUIPMENT (196) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 439,949 $ 439,949 $ 458,304 $ 18,355 4.2% 0120 SALARIES, OVERTIME 6,750 13,500 13,500 6,750 100.0% 0130 SALARIES, PART-TIME 18,963 18,963 19,776 813 4.3% 0150 FRINGE BENEFITS 217,027 222,343 221,060 4,033 1.9% 0156 TOOL ALLOWANCE 4,500 4,500 4,500 - - TOTAL PERSONNEL 687,189 699,255 717,140 29,951 4.4% 0206 DUES AND MEMBERSHIPS 1,550 1,280 1,280 (270) (17.4)% 0215 EQUIPMENT MAINTENANCE 72,000 77,000 77,000 5,000 6.9% 0216 BUILDING MAINTENANCE 3,000 3,000 3,000 - - 0218 POSTAGE 250 250 250 - - 0219 TELECOMMUNICATIONS 4,500 4,500 4,500 - - 0312 MOTOR FUELS 8,020 8,450 7,412 (608) (7.6)% 0318 OPERATING SUPPLIES/MATERIALS 21,000 25,000 25,000 4,000 19.0% 0319 OFFICE SUPPLIES 2,500 2,500 2,500 - - 0320 LEASES/RENTALS 700 700 850 150 21.4% 0325 CLOTHING PURCHASES 6,700 6,700 6,700 - - 0326 CLOTHING RENTAL 7,300 7,300 8,175 875 12.0% 0327 SOFTWARE 2,300 6,500 4,700 2,400 104.3% TOTAL OPERATING 129,820 143,180 141,367 11,547 8.9% 0515 FURNITURE & EQUIP-REPLACE 2,500 1,100 1,100 (1,400) (56.0)% TOTAL CAPITAL 2,500 1,100 1,100 (1,400) (56.0)% 0600 RECEIVED FROM JCSA (61,176) (61,176) (61,176) - - 0605 PARTS IN 457,680 540,880 540,880 83,200 18.2% 0606 PARTS OUT (457,680) (540,880) (540,880) (83,200) 18.2% 0607 PARTS SURCHARGES (114,420) (135,220) (135,220) (20,800) 18.2% 0608 INTERNAL NON-BILLED PARTS 366,000 396,000 396,000 30,000 8.2% 0631 BILLED LABOR - EXTERNAL (118,640) (116,140) (116,140) 2,500 (2.1)% 0633 FUEL-IN 693,200 726,600 634,700 (58,500) (8.4)% 0634 FUEL-OUT (778,100) (819,300) (719,600) 58,500 (7.5)% 0635 SUBLET IN 253,050 253,550 253,550 500 .2% 0636 SUBLET OUT - EXTERNAL (36,750) (37,250) (37,250) (500) 1.4% TOTAL CREDITS 203,164 207,064 214,864 11,700 5.8% TOTAL EXPENDITURES $ 1,022,673 $ 1,050,599 $ 1,074,471 $ 51,798 5.1%
______C-70 General Fund James City County, VA
Stormwater and Resource Protection
Stormwater and Resource Protection implements programs to manage storm runoff from development and protect residents, businesses, properties and County waterways. The comprehensive program addresses runoff issues before development occurs, during construction and after infrastructure is in the ground and operational. The department develops and implements capital improvements to address damage to County streams and waterways, ensuring that they maintain their recreational uses. The Division also administers the County’s State stormwater permit, known as the MS4 permit.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of neighborhoods receiving Modern Infrastructure, 112 75 75 assistance Facilities, and # of stormwater projects in Technology Systems; 13 10 10 development Protected Community # of stormwater projects Character and an 32 30 30 completed Enhanced Built % of erosion and sediment, Environment; drainage and stormwater Exceptional Public 79.0% 70.0% 70.0% plans reviewed within 21 days Services of receipt
OPERATIONAL INITIATIVE(S) • Implement of capital and drainage improvement projects in Grove, Toano and Chickahominy Riverfront Park totaling. • Continued implementation of the Mill, Yarmouth and Ware Creeks’ Watershed Management Plans. • Reviewing and supporting the development of site design and environmental permitting for the James City County Marina. • Development of the Diascund Creek Watershed Management Plan and updates to the Powhatan and Yarmouth Creek Watershed Management Plans. • Implement stormwater improvements to support Parks & Recreation expansion. • Support Clean Water Heritage Stormwater Maintenance and Repair Grant and Turf Love programs. FINANCIAL SUMMARY FY2020 FY2022 FY2022 Adopted Plan Proposed
Total $ 2,023,189 $ 2,253,360 $ 2,367,775
Full-time FTEs 18.0 18.0 19.0 Part-time FTEs 1.0 1.0 1.0 Total 19.0 19.0 20.0
Comments: This budget includes a new full-time Sureties Coordinator position. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID- 19 as well as compensation package adjustments.
C-71 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
STORMWATER AND RESOURCE PROTECTION (135) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 1,102,268 $ 1,098,004 $ 1,182,272 $ 80,004 7.3% 0130 SALARIES, PART-TIME 16,763 16,763 17,484 721 4.3% 0150 FRINGE BENEFITS 533,465 544,660 560,481 27,016 5.1% TOTAL PERSONNEL 1,652,496 1,659,427 1,760,237 107,741 6.5% 0200 ADVERTISING 9,000 9,000 9,000 - - 0203 CONTRACTUAL SERVICES 303,500 489,527 493,777 190,277 62.7% 0206 DUES AND MEMBERSHIPS 4,340 4,830 4,830 490 11.3% 0215 EQUIPMENT MAINTENANCE - 600 600 600 - 0218 POSTAGE 3,500 3,500 3,500 - - 0219 TELECOMMUNICATIONS 12,665 12,665 13,245 580 4.6% 0312 MOTOR FUELS 9,518 9,941 10,441 923 9.7% 0318 OPERATING SUPPLIES/MATERIALS 5,620 5,620 5,720 100 1.8% 0319 OFFICE SUPPLIES 3,000 5,000 5,100 2,100 70.0% 0320 LEASES/RENTALS 15,500 15,500 15,500 - - 0323 PRINTING/PUBLICATIONS 1,650 1,650 1,650 - - 0325 CLOTHING PURCHASES 2,400 3,400 3,475 1,075 44.8% 0327 SOFTWARE - - 3,000 3,000 - TOTAL OPERATING 370,693 561,233 569,838 199,145 53.7% 0415 FURNITURE & EQUIP - - 5,000 5,000 - 0510 VEHICLES-REPLACEMENT - 27,900 27,900 27,900 - 0515 FURNITURE & EQUIP-REPLACE - 4,800 4,800 4,800 - TOTAL CAPITAL - 32,700 37,700 37,700 - TOTAL EXPENDITURES $ 2,023,189 $ 2,253,360 $ 2,367,775 $ 344,586 17.0%
______C-72 General Fund James City County, VA
Solid Waste Management
Solid Waste Management operates three convenience centers where residents may drop off trash for disposal or recycling. Solid Waste Management also provides a pre-paid curbside bulk trash service.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Modern Infrastructure, Tons of white good and scrap Facilities, and 598 525 530 metal recycled Technology Systems; Protected Community Character and an # of bulk pickups 211 284 300 Enhanced Built Enviroment; Exceptional Public Tons of household recycling 4,131 3,834 4,000 Services
OPERATIONAL INITIATIVE(S) • Operate three centralized collection sites for 170 hours per week for refuse and recycling disposal. • Manage the County’s curbside and household chemical/electronics recycling programs. • Ensure the closed landfill site complies with State permit requirements.
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Total $ 2,004,539 $ 2,140,339 $ 2,219,243
Full-time FTEs 6.0 6.0 7.0 Part-time FTEs 4.0 4.0 4.0 Total 10.0 10.0 11.0
Comments: This budget includes funding for a new full-time Convenience Center Attendant position and additional part-time hours to support increased bulk stops and center visits. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID- 19 as well as compensation package adjustments.
C-73 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
SOLID WASTE MANAGEMENT (108) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 227,051 $ 227,051 $ 288,184 $ 61,133 26.9% 0120 SALARIES, OVERTIME 6,500 6,500 6,500 - - 0130 SALARIES, PART-TIME 43,564 43,564 77,253 33,689 77.3% 0150 FRINGE BENEFITS 131,009 133,937 152,734 21,725 16.6% TOTAL PERSONNEL 408,124 411,052 524,671 116,547 28.6% 0203 CONTRACTUAL SERVICES 35,000 35,312 45,912 10,912 31.2% 0206 DUES AND MEMBERSHIPS 11,440 11,440 11,440 - - 0215 EQUIPMENT MAINTENANCE 1,200 1,200 1,200 - - 0216 BUILDING MAINTENANCE 1,316 1,816 1,816 500 38.0% 0218 POSTAGE 3,600 14,450 - (3,600) (100.0)% 0219 TELECOMMUNICATIONS 22,561 22,561 5,540 (17,021) (75.4)% 0227 DUMPSTER COLLECTIONS 92,000 92,000 92,000 - - 0230 DISPOSAL FEES 249,688 254,942 268,002 18,314 7.3% 0236 LEAF COLLECTION PROGRAM 42,000 42,000 42,000 - - 0241 HOUSEHOLD CHEMICAL PROGRAM 97,999 97,999 105,300 7,301 7.5% 0312 MOTOR FUELS 13,403 14,447 14,447 1,044 7.8% 0318 OPERATING SUPPLIES/MATERIALS 3,500 3,500 3,500 - - 0319 OFFICE SUPPLIES 1,200 2,400 2,400 1,200 100.0% 0320 LEASES/RENTALS 2,399 2,449 2,449 50 2.1% 0323 PRINTING/PUBLICATIONS 6,000 10,300 5,000 (1,000) (16.7)% 0325 CLOTHING PURCHASES 2,650 2,950 3,275 625 23.6% 0326 CLOTHING RENTAL 14,059 16,271 18,091 4,032 28.7% 0394 RECYCLING COSTS 1,000,000 1,106,850 1,075,800 75,800 7.6% TOTAL OPERATING 1,600,015 1,732,887 1,698,172 98,157 6.1% 0650 RECEIVED FROM WMBG (3,600) (3,600) (3,600) - - TOTAL CREDITS (3,600) (3,600) (3,600) - - TOTAL EXPENDITURES $ 2,004,539 $ 2,140,339 $ 2,219,243 $ 214,704 10.7%
______C-74 General Fund James City County, VA
Parks and Recreation
Parks and Recreation offers nationally recognized programs, parks and facilities. A variety of programs are offered each year that provide opportunities for exercise and recreation, social interaction, learning, growth and relaxation. Get outside and take in our 24 recreational sites including 17 parks and 1,711 acres of park land boasting historic, scenic and recreational sites. Help us cultivate community through our volunteer, civic engagement, advertising and sponsorship programs.
STRATEGIC PLAN GOAL(S) AND MEASURES* FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target
Total attendance 4,403,413 5,200,000 5,300,000 Exceptional Public Services; Neighborhood Outreach Modern Infrastructure, 3,995 250 1,500 program participation Facilities, and Technology Systems # of programs offered 2,231 900 1,800
*The metrics for FY2021 and FY2022 reflect reduced attendance, participation, and programs as a result of economic impacts and social distancing measures related to COVID-19. OPERATIONAL INITIATIVE(S) • Continually evaluate and adjust programs and operational initiatives to effectively and efficiently meet the needs of our community as we recover from the financial impact of the COVID-19 virus. • Restructure the Middle School after-school program and shift available resources to support neighborhoods through partnerships and improved transportation. • Continue to support and promote sports tourism events at all James City County facilities. • Update the master plans for the James City County Recreation Center/Skate Park site, Upper County Park and the Warhill Sports Complex. • Continue to maintain national accreditation through the Commission for Accreditation of Park and Recreation Agencies. FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed Total $ 6,656,786 $ 7,068,963 $ 7,482,694 Recreation user fees (3,408,800) (3,970,000) (3,269,000) Net County funding $ 3,247,986 $ 3,098,963 $ 4,213,694 Full-time FTEs 54.0 54.0 54.0 Part-time FTEs 98.0 98.0 98.0 Total 152.0 152.0 152.0
Comments: The FY2022 budget reflects a reclassification of the Business Manager to an Assistant Parks and Recreation Director. As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments. User fees reflect a modest recovery from the economic and operational impacts of COVID-19.
C-75 General Fund James City County, VA
FY2022 EXPENDITURE BUDGETS
PARKS AND RECREATION (153-161) FY2021 FY2022 FY2022 DIFF FROM FY2021 ADOPTED PLAN PROPOSED $ % 0110 SALARIES, FULL-TIME $ 2,468,706 $ 2,501,312 $ 2,602,502 $ 133,796 5.4% 0130 SALARIES, PART-TIME 1,095,112 1,122,961 1,208,820 113,708 10.4% 0140 SALARIES, TEMPORARY 469,948 533,530 755,736 285,788 60.8% 0150 FRINGE BENEFITS 1,432,957 1,483,578 1,536,933 103,976 7.3% TOTAL PERSONNEL 5,466,723 5,641,381 6,103,991 637,268 11.7% 0200 ADVERTISING 19,026 34,421 29,976 10,950 57.6% 0203 CONTRACTUAL SERVICES 179,374 205,574 189,320 9,946 5.5% 0206 DUES AND MEMBERSHIPS 8,365 11,425 11,495 3,130 37.4% 0215 EQUIPMENT MAINTENANCE 47,450 38,150 38,150 (9,300) (19.6)% 0216 BUILDING MAINTENANCE 7,400 7,400 7,400 - - 0218 POSTAGE 1,820 1,970 1,970 150 8.2% 0219 TELECOMMUNICATIONS 51,240 52,008 49,868 (1,372) (2.7)% 0220 TRAVEL AND TRAINING 24,477 52,219 52,249 27,772 113.5% 0245 TRIPS AND SPECIAL EVENTS 69,488 78,568 67,744 (1,744) (2.5)% 0301 MERCHANDISE FOR RESALE 100,300 104,300 104,300 4,000 4.0% 0310 FOOD SUPPLIES 61,090 66,087 65,742 4,652 7.6% 0311 RECOGNITION - 4,200 4,200 4,200 - 0312 MOTOR FUELS 19,788 23,069 21,633 1,845 9.3% 0316 MEDICAL SUPPLIES 5,000 3,500 3,500 (1,500) (30.0)% 0318 OPERATING SUPPLIES/MATERIALS 185,590 211,995 206,901 21,311 11.5% 0319 OFFICE SUPPLIES 32,291 32,151 32,168 (123) (.4)% 0320 LEASES/RENTALS 51,722 65,285 58,588 6,866 13.3% 0323 PRINTING/PUBLICATIONS 46,910 59,201 56,610 9,700 20.7% 0325 CLOTHING PURCHASES 35,767 43,117 40,047 4,280 12.0% 0327 SOFTWARE 6,215 8,395 12,995 6,780 109.1% TOTAL OPERATING 953,313 1,103,035 1,054,856 101,543 10.7% 0415 FURNITURE & EQUIPMENT 42,795 61,237 61,237 18,442 43.1% 0510 VEHICLES-REPLACEMENT 24,000 89,900 89,900 65,900 274.6% 0515 FURNITURE & EQUIP-REPLACE 169,955 173,410 172,710 2,755 1.6% TOTAL CAPITAL 236,750 324,547 323,847 87,097 36.8% TOTAL EXPENDITURES $ 6,656,786 $ 7,068,963 $ 7,482,694 $ 825,908 12.4%
______C-76 General Fund James City County, VA
Contribution to Williamsburg-James City County School Division
The Williamsburg-James City County Public Schools (WJCC Schools) operates as an independent, consolidated school division. The Division operates 16 schools - 9 elementary, 4 middle and 3 high schools. Funding is received from several sources - local appropriations, state and federal funds, and charges for services. This budget provides for James City County's share of the School operating budget and a contribution to debt service (repayment of borrowed funds, plus interest) relating to school facilities.
STRATEGIC PLAN GOAL(S) • Modern Infrastructure, Facilities, and Technology Systems • High Quality Education
ENROLLMENT The County and City have a school funding contract built on the respective share of enrollment in the joint school system – see below:
County City Total Funding Funding School Year County City Enrollment Fiscal Year Split Split 2020-2021 10,261 963 11,224 2022 90.32% 9.68% 2019-2020 10,705 1,005 11,710 2021 90.40% 9.60% 2018-2019 10,740 972 11,712 2020 90.52% 9.48% 2017-2018 10,372 949 11,321 2019 90.47% 9.53% 2016-2017 10,373 934 11,307 2018 90.54% 9.46%
FINANCIAL SUMMARY
County funding is part of a total funding package for the school budget as follows:
FY2021 FY2022 FY2022 % FY2021 to Adopted Plan Proposed FY2022
County $ 92,669,352 $ 99,548,930 $ 86,049,786 -7.1% City 9,897,686 10,571,568 9,214,181 -6.9% 102,567,038 110,120,498 95,263,967 * -7.1% Other 38,121,662 41,704,117 53,657,733 40.8% Total $ 140,688,700 $ 151,824,615 $ 148,921,700 5.9%
*See comment below regarding a change in Sales Tax for Education in FY2022.
C-77 General Fund James City County, VA
FY2021 FY2022 FY2022 Adopted Plan Proposed
Local contribution - State Sales Tax* $ 7,965,000 $ 13,499,144 $ - Local contribution - Additional from County 84,704,352 86,049,786 86,049,786 Subtotal - Local Contribution to Schools' Budget 92,669,352 99,548,930 86,049,786
Debt service 14,800,000 14,800,000 14,800,000 Salary/fringes - School Board 51,070 51,070 51,058 Subtotal - Payments Made on Schools' Behalf 14,851,070 14,851,070 14,851,058 Total $ 107,520,422 $ 114,400,000 $ 100,900,844
*See comment below regarding a change in Sales Tax for Education in FY2022.
Comments: Starting in FY2022, the States Sales Tax for Education will go directly through to the school system, rather than pass through the localities to be remitted to the school system. As a result, the State Sales Tax for Education no longer is presented as part of the local contribution to the school system, but instead is presented as part of the school system’s other funding sources.
According to the Virginia Department of Education’s Standards of Quality (SOQ), the County’s required contribution to WJCC Schools for FY2022 is $46,085,091. In this budget, the County’s contribution to the Schools for FY2022 totals $86,049,786, which exceeds the SOQ amount by $39,964,695 as illustrated in the chart below:
FY2022 County Funding Compared to DOE Standards of Quality (SOQ) $90,000,000
$80,000,000
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
County Funding SOQ Funding Level
Repayment of principal and interest on borrowings for the Schools can be found in the Debt Service Fund (see Section E for additional details). In addition to the funding for the operating budget and for debt service, there are also planned capital investments for school facilities (see Section D for additional details).
C-78 General Fund James City County, VA
Contribution to Williamsburg Regional Library
The Williamsburg Regional Library (WRL) consists of three buildings, the James City County Library on Croaker Road, the Williamsburg Library on Scotland Street, the Stryker Center on North Boundary Street and Mobile Library Services vehicles. The Williamsburg Library has three meeting rooms and a 268-seat theater; the James City County Library has two meeting rooms, and the 90-seat Kitzinger Community Room; and the Stryker Center has three meeting rooms.
WRL offers a wide range of materials in print and digital format, and offers an assortment of programs including story times, library tours, computer classes, exhibits, and book discussions. The City of Williamsburg, York County, and James City County have a contractual agreement for the operations of the library system. The contract provides for Library employees to be covered under the County’s personnel and pay plans.
STRATEGIC PLAN GOAL(S) • Exceptional Public Services
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Contribution to WRL $ 4,933,357 $ 5,147,384 $ 5,194,654
WRL Budget: James City County $ 4,933,357 $ 5,147,384 $ 5,194,654 City of Williamsburg 904,244 985,263 906,654 York County 644,301 711,463 683,200 Other 419,590 491,590 429,433 Total $ 6,901,492 $ 7,335,700 $ 7,213,941
Comments: The FY2022 budget includes funding for the implemented pay plan increase in FY2021 as well as the FY2022 compensation package adjustments discussed in the Budget Message. This budget provides for an overall system increase of 4.53% over FY2021.
C-79 General Fund James City County, VA
Contributions to Other Regional Entities
Contributions to Other Regional Entities provides for local contributions to several entities that provide public services and which the County is a partner.
STRATEGIC PLAN GOAL(S) • Exceptional Public Services
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Virginia Peninsula Regional Jail $ 2,277,590 $ 2,277,590 $ 2,277,590 Middle Peninsula Juvenile Detention Commission 208,045 240,523 210,850 Williamsburg Area Transit Authority 708,761 708,761 709,000 Colonial Group Home Commission 417,609 475,835 252,900 Total $ 3,612,005 $ 3,702,709 $ 3,450,340
Comments: The County is a member of the Virginia Peninsula Regional Jail Authority, along with the Cities of Williamsburg and Poquoson, and the County of York. The local contribution is the expected cost of County prisoners based on a rolling 5-year average, and is level for FY2022.
The County is also a member of the Middle Peninsula Juvenile Detention Commission, along with 17 other localities. This budget is based on a rolling 5-year average of the number of beds used by the County.
The County is also a member of the Williamsburg Area Transit Authority (WATA), along with the Colonial Williamsburg Foundation, the City of Williamsburg and the County of York. Funding for WATA reflects the requested amount, rounded to the nearest thousand.
The Colonial Group Home Commission is a regional court alternative program that operates Crossroads, community supervision, and electronic monitoring for juveniles. Funding decreased for FY2022 as a result of the closure of a youth home program. The other non-residential programs are planned to continue.
C-80 General Fund James City County, VA
Contributions to Health Service Entities
Contributions to Health Services includes the County's contribution to the Peninsula Health District (PHD), a State agency with shared funding. PHD offers a wide range of preventive, diagnostic, and rehabilitative medical and health services to all County residents, regardless of age, sex, race, or income, whenever the need arises.
Other clinical services are provided by a not-for-profit, Olde Towne Medical and Dental Center (OTMDC). OTMDC is funded by local jurisdictions, the local hospital, local businesses, and the State Health Department. It is staffed by volunteer physicians and paid administrative and nursing staff. OTMDC focuses on family practice to low-income families who have no or limited access for their health care needs.
The Parents as Teachers program, formerly Comprehensive Health Investment Program (CHIP), targets children, birth to age six, and assists in providing access to health care in the community.
The County also contributes funds to Colonial Behavioral Health (CBH), a regional agency that provides overall administration and coordination of mental health, mental retardation, and substance abuse programs for Williamsburg, James City County, York County, and Poquoson. Services include psychiatric evaluation and treatment, individual and group counseling, drug and alcohol abuse treatment, vocational workshops for the developmentally disabled, and special educational and rehabilitation programs for handicapped children.
STRATEGIC PLAN GOAL(S) • Exceptional Public Services
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed
Olde Towne Medical and Dental Ctr. $ 350,893 $ 350,893 $ 361,420 Peninsula Health District 382,213 382,213 382,213 Colonial Behavioral Health 1,732,000 1,900,000 1,900,000 Parents as Teachers Program 55,000 55,000 55,000 Total $ 2,520,106 $ 2,688,106 $ 2,698,633
Comments: The funding for public health generally reflects the County’s utilization of the services provided by the regional Peninsula Health District and Colonial Behavioral Health. Funding increased for Olde Towne Medical and Dental Center based on requests made of all participating localities.
C-81 General Fund James City County, VA
Contributions to Other Outside Agencies
The Contribution to Other Outside Agencies budget provides for the County's contributions to outside agencies. Some of these agencies provide services that the County would have to assume if the agency were not in place, while others are either mandated by the State or are regional activities.
STRATEGIC PLAN GOAL(S) • Exceptional Public Services • High Quality Education • Fiscally Efficient Government FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed Community Services Agencies: Community Action Agency (CAA) $ 45,824 $ 45,824 $ 45,900 AVALON Task Force for Battered Women 50,000 50,000 50,000 Child Development Resources (CDR) 6,500 6,500 6,500 Hospice of Williamsburg 9,000 9,000 9,000 Community of Faith Mission 1,200 1,200 1,200 United Way of VA Peninsula 19,000 19,000 19,000 Court-Appointed Special Advocates (CASA) 17,100 17,100 17,100 Grove Christian Outreach Center 5,000 5,000 5,000 Peninsula Agency on Aging 24,262 24,262 24,300 Williamsburg Meals on Wheels 10,000 10,000 10,000 Historic Triangle Community Services 15,000 15,000 15,000 Adult Literacy for Life 6,000 6,000 6,000 Williamsburg Faith in Action 20,000 20,000 20,000 ARC of Greater Williamsburg - - 4,000 $ 228,886 $ 228,886 $ 233,000 Business & Regional Associations: Hampton Rds. Military & Fed. Facilities Alliance $ - $ 37,954 $ 38,000 Peninsula Council for Workforce Development 28,306 28,306 28,300 Commission on Homelessness 13,965 13,965 13,965 Greater Williamsburg Partnership 72,045 72,045 72,100 $ 114,316 $ 152,270 $ 152,365 Educational/Environmental: Thomas Nelson Community College $ 152,702 $ 152,702 $ 152,700 Hampton Roads Planning District Commission 126,452 126,452 126,452 Williamsburg Arts Commission 79,500 79,500 79,500 Cooperative Extension Service 59,088 59,088 59,300 Jamestown 4-H Center 3,000 3,000 3,000 Historic Virginia Land Conservancy 1,000 1,000 1,000 $ 421,742 $ 421,742 $ 421,952 Public Safety: JCC Volunteer Rescue Squad $ 22,900 $ 22,900 $ 22,900 James City - Bruton Volunteer Fire Dept. 95,000 95,000 95,000 Peninsula Emergency Medical Council 9,570 9,570 9,900 State Forestry Service 4,400 4,400 4,400 Heritage Humane Society 90,907 90,907 90,907 $ 222,777 $ 222,777 $ 223,107 Total Dollars $ 987,721 $ 1,025,675 $ 1,030,424
Comments: The funding for the Hampton Roads Military & Federal Facilities Alliance was restored in FY2022; the entity’s reserves were utilized in FY2021 because of the economic impact of COVID-19. Funding to Williamsburg Arts Commissions includes a state grant of $4,500 and $75,000 of local funds. The FY2022 budget includes funding for the ARC of Greater Williamsburg.
C-82 General Fund James City County, VA
Transfers to Other Funds
This budget accounts for the County’s transfers from the General Fund to Other Funds, including the Capital Projects Fund, Debt Service Fund, and various Special Revenue Funds.
The transfers reflect pay-as-you-go funding for capital projects, debt service payments for non-school capital projects, 60% of the lodging tax revenue as mandated by the Code of Virginia and the local matches for various grants.
STRATEGIC PLAN GOAL(S) • Modern Infrastructure, Facilities, and Technology Systems • Expanding and Diversifying Local Economy • Protected Community Character and an Enhanced Built Environment • Exceptional Public Services • High Quality Education • Fiscally Efficient Government
FINANCIAL SUMMARY
FY2021 FY2022 FY2022 Adopted Plan Proposed
Capital Projects Fund $ 1,523,290 $ 9,302,010 $ 4,950,000 Debt Service Fund 5,700,000 5,700,000 5,700,000 Tourism Investment Fund 892,500 1,785,000 1,320,000 VA Public Assistance Fund 1,295,660 1,343,500 1,383,000 Housing and Neighborhood Devel. Fund 531,044 647,364 651,000 Colonial Community Corrections Fund 100,863 110,583 110,600 Special Projects/Grants Fund 225,000 1,400,000 1,650,000 Special Proj./Grts. Fund - Children's Services Act 365,000 365,000 365,000 Total $ 10,633,357 $ 20,653,457 $ 16,129,600
Comments: Program details are provided in the separate budgets for these activities, found in Sections D (Capital Improvements Program) and E (Other Funds) of this document. Information on the adjustments to these transfers to other funds related to COVID-19 may also be found in those sections.
Additional discussion of the revenues used to fund these transfers may be found in Section B (General Fund Revenues).
C-83 General Fund James City County, VA
Nondepartmental
The Nondepartmental budget provides for a contingency reserve to provide limited funds for unexpected service needs or events and/or to provide limited funds to smooth fluctuations in revenues caused by changes in economic conditions.
STRATEGIC PLAN GOAL(S) • Modern Infrastructure, Facilities, and Technology Systems • Expanding and Diversifying Local Economy • Protected Community Character and an Enhanced Built Environment • Exceptional Public Services • High Quality Education • Fiscally Efficient Government
FINANCIAL SUMMARY
FY2021 FY2022 FY2022 Adopted Plan Proposed
Contingency $ 100,000 $ 209,941 $ 166,703 Reserve for Compensation - 1,000,000 - Economic Development Incentives 100,000 100,000 100,000 Matching Funds - Grants 100,000 100,000 100,000 Total $ 300,000 $ 1,409,941 $ 366,703
Comments: The FY2022 Plan included a reserve for a potential compensation adjustment. As discussed in the Budget Message, the FY2022 Proposed Budget reflects compensation adjustments within each department, rather than as a nondepartmental reserve.
A contingency has been set aside in FY2022 for unforeseen operational needs. In addition, Economic Development incentives and matching funds for grants are funded for known and/or probable commitments.
C-84 This page intentionally left blank. SECTION D
CAPITAL PROJECTS BUDGET FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Capital Projects Fund James City County, VA
Capital Improvement Program (FY2022 – FY2026) OVERVIEW
The Capital Improvement Program (CIP) is a planning and budget tool, which provides information about the County's infrastructure needs for a five-year time frame. The first year of the CIP is the Capital Budget and is the only year with a budget appropriation for spending. The remaining four years of the CIP include the capital projects identified for implementation, the estimated cost, and potential funding sources. The projects are reviewed for need, cost, and priority annually during the budget process. New projects may be added and other projects may be deleted.
Capital improvements are generally defined as assets, constructed or purchased, that have a useful life greater than a year and costing $50,000 or more. Examples include: • New and expanded facilities for the community. • Large scale rehabilitation or replacement of existing facilities. • Equipment and vehicles for a program, or public facility or improvement, when first erected or acquired. • The acquisition of land for a community facility, such as a school, a park, or for greenspace or conservation purposes.
Included as a separate component of the Capital Improvement Program are “maintenance” items of a facility or program that meet the definition of a capital improvement. Examples include roof repairs and the replacement of fire trucks. School buses are budgeted differently depending on whether they are new buses or replacements.
The CIP does not include items defined as Capital Outlay, which are shown in the County's Operating Budget and include furniture, equipment, vehicles, and motorized equipment that support the operation of the County's programs. Generally, Capital Outlay is defined as an item valued between $1,000 and $50,000, and that generally has a shorter life expectancy. Capital Outlay may also include minor construction projects and facility repairs.
The County's CIP includes its share of capital expenditures for the Williamsburg-James City County Public Schools and the Williamsburg Regional Library, where the County is a major funding source.
The CIP represents the mutual efforts of County departments and agencies to meet the infrastructure needs of County residents, businesses, and visitors. The Plan typically does not fully fund all of the CIP requests, and the projects are closely scrutinized and prioritized to provide for the maximum benefit. Citizen input, the County's Comprehensive and Strategic Plans, the recommendations of the Planning Commission, and the availability of funding all play a role in allocating limited resources.
D-1 Capital Projects Fund James City County, VA
Capital Improvement Program (FY2022 – FY2026) STRATEGIC PLAN
The County adopted its first Strategic Plan in fiscal year 2017, and is working on a refresh of the Plan in fiscal year 2021. The Plan ties the Operating Budget, CIP, and the Comprehensive Plan together. A Master Facilities Plan was conducted in FY2020 with a targeted implementation beginning in FY2023. The implementation may impact future CIP plans.
COMPREHENSIVE PLAN
The County's CIP is developed and recommended within the context established by the County's adopted Comprehensive Plan. This Plan is evaluated annually and is the focus of a major review every five years. Components of the Plan include goals, objectives, and strategies in major subject areas, such as economics, public facilities, parks and recreation, housing, environment, transportation, community character, and land use. The County's Planning Commission reviews the five-year CIP annually and ranks each non-maintenance project within the context of the Comprehensive Plan. The Commission’s CIP rankings are submitted to the Board of Supervisors.
PROJECT COSTS AND FUNDING SOURCES
The project costs in the CIP are based on estimates and include all known and anticipated costs including but not limited to engineering and architectural design, title costs and other land related costs, legal, acquisition, construction, project management, equipment, etc.
Funding recommendations are based on a variety of factors, including the availability of pay-as-you-go funding, developer contributions, and federal, state and other grant funding. Debt financing is another alternative and there are two main options. The first is a form of owner financing or lease purchase, an installment sale, or another financing instrument that must be reviewed and funds appropriated each year. The second type is general obligation bond financing, where the Board of Supervisors are required to set the tax rates at a level to pay off the debt, and the repayments are primarily funded from General Fund contributions. Except for specific exceptions such as schools, general obligation debt can only be issued after a successful voter referendum authorizes the borrowing. For a further discussion of debt financing, refer to the Debt Service Fund in Section E.
CARRYFORWARD PROJECTS
A summary of CIP funding sources and projects approved by the Board of Supervisors in prior years’ budgets or through supplemental appropriations is included at the end of this section. This summary is provided for informational purposes.
D-2 Capital Projects Fund James City County, VA
Capital Improvement Program Revenue
SUMMARY
FY2022 FY2023 FY2024 FY2025 FY2026 Total General Fund $ - $ 500,000 $ 1,000,000 $ 2,000,000 $ 2,400,000 $ 5,900,000 1% Additional Sales Tax 4,050,000 4,750,000 4,800,000 4,850,000 5,000,000 23,450,000 Cigarette Tax 900,000 900,000 900,000 900,000 900,000 4,500,000 General Fund - Fund Balance 5,800,000 1,800,000 1,800,000 1,800,000 1,800,000 13,000,000 WJCC Schools - Fund Balance 600,000 600,000 600,000 600,000 600,000 3,000,000 Cap. Proj. Fund - Fund Balance 3,062,250 1,284,500 646,250 - - 4,993,000 Tourism 300,000 500,000 725,000 725,000 725,000 2,975,000 Grants and Donations 79,100 455,000 460,950 536,275 385,700 1,917,025 Bond Anticipation/Proceeds 4,687,000 3,645,000 15,792,000 10,335,225 30,076,300 64,535,525 Total $ 19,478,350 $ 14,434,500 $ 26,724,200 $ 21,746,500 $ 41,887,000 $ 124,270,550
COMMENTS
Typically, the major funding sources for the County’s Capital Budget include a contribution of recurring revenue from the General Fund, a contribution from the General Fund representing the additional 1% Historic Triangle Sales Tax (which excludes groceries) generated from Senate Bill 942, a proposed new cigarette tax (in FY2022), fund balances from unbudgeted revenues and underspending in prior years, tourism revenue, federal and state grants, and the proceeds of anticipated borrowings.
Bond financing is programmed in the five-year plan as indicated above. The proceeds will be used for an auxiliary gym and emergency shelter at Warhill High School, several high school expansions, elementary and middle school HVAC replacements, public safety equipment replacements, an additional park, and other recreational developments. Tourism revenue is programmed for infrastructure improvements that will enhance James City County offerings to tourists in our area.
The majority of the County’s capital projects were suspended in FY2021 due to the COVID-19 pandemic. This action and other measures to conserve resources in FY2020 and FY2021 resulted in a surplus of fund balance, which will be used to assist in funding CIP projects until the economy recovers and other revenue sources normalize.
D-3 Capital Projects Fund James City County, VA
Capital Improvement Program Expenditures
SUMMARY FY2022 FY2023 FY2024 FY2025 FY2026 Total Schools $ 7,530,000 $ 5,044,000 $ 8,887,000 $ 4,803,000 $ 9,001,000 $ 35,265,000 General Services 6,471,200 6,091,500 6,463,200 7,331,500 23,958,000 50,315,400 Parks and Recreation 2,876,000 938,000 10,894,000 8,127,000 7,583,000 30,418,000 Public Safety 1,951,000 1,671,000 380,000 1,485,000 1,345,000 6,832,000 Other 650,150 690,000 100,000 - - 1,440,150 Total $ 19,478,350 $ 14,434,500 $ 26,724,200 $ 21,746,500 $ 41,887,000 $ 124,270,550
COMMENTS
The next several pages include a detailed discussion of project spending in each category. The bulk of the spending continues the five-year plan adopted in FY2021 and focuses on capital maintenance projects whose purpose is to improve and extend the useful life of County or School buildings and to replace major pieces of equipment, such as a rescue truck and medic unit. This Capital Plan continues the strategies set out in FY2021 with the focus of cash spending for capital maintenance and stormwater projects.
There is one significant nonrecurring capital expenditure included in the five-year plan. Funding has been included for a new General Services Building in FY2025 (design) and FY2026 (construction). Further details follow in the General Services CIP section. The operating impact of this project will be reevaluated during the budget process for future applicable years. Future years (FY2023-FY2026) are included for planning purposes only, and certain fire, school, and parks and recreation expansion projects may have an operating impact and therefore are deemed nonrecurring.
The Policy Committee of the Planning Commission reviewed the capital project requests for those new and expanded facilities and programs. Below is a list of their recommendations in priority order.
1) Stormwater Capital Improvements Program 13) General Services Administration Building 2) Transportation Match 14) Berkeley Middle School Baseball Field 3) Lower County Park Refurbishment 4) Grove Convenience Center 15) New James City County Library Branch 5) Open Space Match 16) Upper County Park Paving & Multi-Use Trail 6) Police Firing Range Expansion 17) Lafayette High School Renovation 7) Chickahominy Riverfront Park (CRP) Phase III 18) Upper County Park Splash Pad Improvements 19) Warhill Sports Complex Baseball Field 8) James City County Marina Phase II Expansion 9) Covered Parking for Specialty Police Vehicles 20) Freedom Park Phase IV - Active Recreation and Trailers Facilities 10) CRP - New Restroom and Concession 21) Veterans Park Phase II Improvements Building 22) Greensprings Interpretive Trail Restrooms 11) Warhill High School Auxiliary 23) James City County Library Playground Gym/Emergency Shelter 24) CRP Phase IV Improvements 12) Jamestown Beach Event Park Improvements 25) Jamestown High School Expansion
D-4 Capital Projects Fund James City County, VA
Capital Improvement Program Expenditures SCHOOLS FY2022 FY2023 FY2024 FY2025 FY2026 Total Clara Byrd Baker ES $ - $ 343,000 $ - $ - $ 590,000 $ 933,000 County share 90.32% - 310,000 - - 533,000 843,000 City share 9.68% - 33,000 - - 57,000 90,000 Laurel Lane ES $ - $ 567,000 $ - $ 216,000 $ - $ 783,000 County share 90.32% - 512,000 - 195,000 - 707,000 City share 9.68% - 55,000 - 21,000 - 76,000 DJ Montague ES $ - $ - $ - $ - $ 505,000 $ 505,000 County share 90.32% - - - - 456,000 456,000 City share 9.68% - - - - 49,000 49,000 Norge ES $ - $ 508,000 $ - $ 61,000 $ - $ 569,000 County share 90.32% - 459,000 - 55,000 - 514,000 City share 9.68% - 49,000 - 6,000 - 55,000 Matthew Whaley ES $ - $ 528,000 $ - $ 3,338,000 $ 652,000 $ 4,518,000 County share 90.32% - 477,000 - 3,015,000 589,000 4,081,000 City share 9.68% - 51,000 - 323,000 63,000 437,000 James River ES $ - $ 60,000 $ - $ - $ - $ 60,000 County share 90.32% - 54,000 - - - 54,000 City share 9.68% - 6,000 - - - 6,000 Stonehouse ES $ - $ - $ 771,000 $ - $ 5,527,000 $ 6,298,000 County share 90.32% - - 696,000 - 4,992,000 5,688,000 City share 9.68% - - 75,000 - 535,000 610,000 Matoaka ES $ - $ - $ 370,000 $ - $ 154,000 $ 524,000 County share 90.32% - - 334,000 - 139,000 473,000 City share 9.68% - - 36,000 - 15,000 51,000 J. Blaine Blayton ES $ - $ - $ - $ 391,000 $ - $ 391,000 County share 90.32% - - - 353,000 - 353,000 City share 9.68% - - - 38,000 - 38,000 Berkeley MS $ 2,191,000 $ 2,890,000 $ 2,988,000 $ 134,000 $ 474,000 $ 8,677,000 County share 90.32% 1,979,000 2,610,000 2,699,000 121,000 428,000 7,837,000 City share 9.68% 212,000 280,000 289,000 13,000 46,000 840,000 Toano MS $ 386,000 $ - $ - $ - $ 342,000 $ 728,000 County share 90.32% 349,000 - - - 309,000 658,000 City share 9.68% 37,000 - - - 33,000 70,000 Hornsby MS $ - $ - $ - $ 778,000 $ 120,000 $ 898,000 County share 90.32% - - - 703,000 108,000 811,000 City share 9.68% - - - 75,000 12,000 87,000 James Blair MS $ - $ - $ - $ - $ 120,000 $ 120,000 County share 90.32% - - - - 108,000 108,000 City share 9.68% - - - - 12,000 12,000 Warhill HS $ 1,620,000 $ - $ - $ - $ - $ 1,620,000 County share 90.32% 1,463,000 - - - - 1,463,000 City share 9.68% 157,000 - - - - 157,000 Lafayette HS $ - $ - $ - $ - $ 83,000 $ 83,000 County share 90.32% - - - - 75,000 75,000 City share 9.68% - - - - 8,000 8,000 Cooley Field $ - $ - $ - $ - $ 1,000,000 $ 1,000,000 County share 90.32% - - - - 903,000 903,000 City share 9.68% - - - - 97,000 97,000 Division Wide $ 400,000 $ 467,000 $ 487,000 $ 400,000 $ 400,000 $ 2,154,000 County share 90.32% 361,000 422,000 440,000 361,000 361,000 1,945,000 City share 9.68% 39,000 45,000 47,000 39,000 39,000 209,000 Warhill HS Auxiliary Gym $ 3,485,000 $ - $ - $ - $ - $ 3,485,000 County share 90.32% 3,148,000 - - - - 3,148,000 City share 9.68% 337,000 - - - - 337,000 Lafayette HS Expansion $ 255,000 $ - $ 2,946,000 $ - $ - $ 3,201,000 County share 90.32% 230,000 - 2,661,000 - - 2,891,000 City share 9.68% 25,000 - 285,000 - - 310,000 Jamestown HS Expansion $ - $ 221,000 $ 2,278,000 $ - $ - $ 2,499,000 County share 90.32% - 200,000 2,057,000 - - 2,257,000 City share 9.68% - 21,000 221,000 - - 242,000 Total $ 8,337,000 $ 5,584,000 $ 9,840,000 $ 5,318,000 $ 8,764,000 $ 37,843,000 County share 90.32% 7,530,000 5,044,000 8,887,000 4,803,000 9,001,000 35,265,000 City share 9.68% 807,000 540,000 953,000 515,000 966,000 $ 3,781,000 Total $ 8,337,000 $ 5,584,000 $ 9,840,000 $ 5,318,000 $ 9,967,000 $ 39,046,000
D-5 Capital Projects Fund James City County, VA
Capital Improvement Program Expenditures
COMMENTS
The FY2022-FY2026 CIP funds projects based on the School Division’s requests with the exception of a new elementary school. Funding is proposed for a cafeteria expansion at Jamestown High in FY2023 (design) and FY2024 (construction). The shifting of projects to future years could potentially result in higher costs and this impact will be evaluated during future CIP budget cycles.
Funding in FY2022 includes partial interior refurbishments at Berkeley and Toano Middle and Warhill High, as well as funding for an auxiliary gym and emergency shelter at Warhill High, an expansion of Lafayette High, and refurbishment of the Berkeley Middle baseball field. Division-wide expenditures include parking lot repair and replacement of playground equipment. Additional funding is included in future years for expansion at all three high schools; refurbishments at various elementary and middle schools; turf maintenance at Cooley field; and replacement of the HVAC systems at Matthew Whaley and Stonehouse Elementary and Berkeley Middle.
D-6 Capital Projects Fund James City County, VA
Capital Improvement Program Expenditures GENERAL SERVICES FY2022 FY2023 FY2024 FY2025 FY2026 Total Stormwater Infrastructure $ 1,504,000 $ 2,600,000 $ 2,634,000 $ 2,493,000 $ 2,204,000 $ 11,435,000 Stormwater Maintenance 210,000 300,000 226,000 225,000 300,000 1,261,000 HVAC/Electrical 208,500 198,300 195,600 190,400 192,000 984,800 Capital Building Maintenance 1,910,900 1,719,500 1,745,700 1,822,400 1,895,800 9,094,300 Building/Energy Improvement 308,600 315,400 313,200 311,700 312,500 1,561,400 Building Security and Safety 71,000 61,100 25,000 25,000 74,100 256,200 Grove Convenience Center 595,300 - - - - 595,300 General Services Building - - - 2,024,000 18,979,600 21,003,600 Construction Mgmt Software - 65,000 - - - 65,000 CRP Well Replacement 1,177,900 - - - - 1,177,900 CRP Water Distribution Replace - 542,200 - - - 542,200 Courthouse Chiller Replacement 250,000 - - - - 250,000 Rec Center Foundation Repair 160,000 - - - - 160,000 New Library - - 1,000,000 - - 1,000,000 Library Playground - - - 100,000 - 100,000 Library Improvements 75,000 290,000 323,700 140,000 - 828,700 Total $ 6,471,200 $ 6,091,500 $ 6,463,200 $ 7,331,500 $ 23,958,000 $ 50,315,400
COMMENTS Stormwater funding in FY2022 includes various watershed projects at Ware Creek and other locations. Grant funds are applied for and when awarded, are used to assist in funding these projects.
Capital maintenance continues in County buildings inclusive of improvements to systems to ensure maximum efficiency and enhance security and safety.
Included in FY2022 are funds for a well replacement at Chickahominy Riverfront Park, a chiller replacement at the Courthouse, and foundation repair at the Recreation Center. Funding is also included for a new solid waste convenience center located in Grove. When operational in a future fiscal year, this convenience center is projected to require containment equipment and the services of a new full-time employee. It is also anticipated to generate revenue from user fees, which will help to offset recurring costs. The comprehensive impact of this new facility is being evaluated and will be included in future operating budgets. Included in FY2025 and FY2026 are funds for the design, engineering, and construction of a building for General Services administration and operations. Projected growth in the County’s population and anticipated increases in staff and facilities needed to serve that population are the primary factors driving the need for this building.
Funding for projects at the Toano branch of the Williamsburg Regional Library (WRL) includes a chiller replacement in FY2022; upgrades to the carpet, lighting, and interior in FY2023; window replacement and restroom renovation in FY2024; and flooring replacement and lighting upgrades in FY2025.
D-7 Capital Projects Fund James City County, VA
Capital Improvement Program Expenditures
PARKS AND RECREATION FY2022 FY2023 FY2024 FY2025 FY2026 Total Chickahominy Riverfront Park (CRP) - Phase III/IV $ 1,309,000 $ - $ 2,562,000 $ - $ 1,046,000 $ 4,917,000 Warhill Sports Complex/Baseball Field Expansion 234,000 - 584,000 - 4,283,000 5,101,000 MyPlace Playground Replacement - - 475,000 210,000 220,000 905,000 Lower County Park 300,000 758,000 - 5,552,000 - 6,610,000 Upper County Park Improvements - 180,000 75,000 875,000 - 1,130,000 Freedom Park - Phase IV - - - - 730,000 730,000 Jamestown Beach Improvements 200,000 - 1,185,000 - - 1,385,000 Marina - Phase II - - 5,813,000 - - 5,813,000 Greensprings Intrp. Trail Restrooms - - - - 290,000 290,000 Brickyard Landing Improvements 100,000 - - - - 100,000 Little Creek Reservoir 112,000 - - - - 112,000 CRP Pier Replacements 621,000 - - - - 621,000 Rec Center Renovations - - - - 1,014,000 1,014,000 Veterans Park - Phase II - - 200,000 1,490,000 - 1,690,000 Total $ 2,876,000 $ 938,000 $ 10,894,000 $ 8,127,000 $ 7,583,000 $ 30,418,000
COMMENTS
To address citizens’ recreational needs at the southern end of the County, funding is included in FY2022, FY2023, and FY2025 to acquire property and design and construct a new park. The Lower County Park will feature a walking trail, picnic shelter, swimming pool, and related infrastructure to support operations.
At Chickahominy Riverfront Park, planned improvements from FY2022 through FY2026 include construction of a new restroom and concession building. Funding is also included in FY2022 for pier replacements.
The approved Shaping Our Shores Master Plan identified improvements planned for Jamestown Beach Event Park, including additional restroom facilities, utility work for the event area and paving of the ADA trail.
Planned improvements at the Warhill Sports Complex in from FY2022 through FY2026 include resurfacing of the basketball courts and the construction of two new synthetic baseball fields with additional parking and restrooms.
Funding is also included in future years for renovations at the Recreation Center, improvements at Freedom and Upper County Parks, and restrooms at the Greensprings Interpretive Trail.
The additional structures and fields planned for future years will affect the maintenance services provided by Facilities and Grounds, and the Lower County Park is anticipated to require new seasonal staff when operational. These developments are also expected to generate new revenues through charges to users. The comprehensive impact of these projects is being evaluated and will be included in future operating budgets.
D-8 Capital Projects Fund James City County, VA
Capital Improvement Program Expenditures
PUBLIC SAFETY
FY2022 FY2023 FY2024 FY2025 FY2026 Total Fire Department Medic Unit Replacement $ 350,000 $ 365,000 $ 380,000 $ 395,000 $ 410,000 $ 1,900,000 Brush Truck - 240,000 - - - 240,000 Rescue Truck 905,000 - - - - 905,000 Engine Replacement - 835,000 - 900,000 935,000 2,670,000 Compressor Replacement - - - 85,000 - 85,000 Cardiac Monitor Replacement 160,000 - - - - 160,000 Subtotal $ 1,415,000 $ 1,440,000 $ 380,000 $ 1,380,000 $ 1,345,000 $ 5,960,000
Police Department Firing Range Expansion $ 407,000 $ - $ - $ - $ - $ 407,000 Covered Parking - Specialty Vehicles - 231,000 - - - 231,000 Interview Room Syst.Replacement 129,000 - - - - 129,000 Driving Simulator - - - 105,000 - 105,000 Subtotal $ 536,000 $ 231,000 $ - $ 105,000 $ - $ 872,000
Total $ 1,951,000 $ 1,671,000 $ 380,000 $ 1,485,000 $ 1,345,000 $ 6,832,000
COMMENTS
The replacement of fire engines, medic units, and a rescue truck account for the largest portion of the Fire Department’s capital planning. These planned vehicle and equipment acquisitions along with the replacement of a brush truck will impact Fleet operations. The comprehensive impact is being evaluated and will be included in future operating budgets.
Funding is also included for cardiac monitor replacements in FY2022 and replacement of the breathing air compressor at Fire Station 1 in FY2025.
Funding for the Police Department’s capital planning in FY2022 includes an expansion of the firing range and replacement of the interview room system. Future years’ funding includes covered parking for specialty vehicles at the Law Enforcement Center in FY2023 and a driving simulator in FY2025.
D-9 Capital Projects Fund James City County, VA
Capital Improvement Program Expenditures OTHER FY2022 FY2023 FY2024 FY2025 FY2026 Total Fiber Maintenance $ 450,000 $ - $ - $ - $ - 450,000 Real Estate Assessment Software Replacement - 350,000 - - - 350,000 HR/Payroll Software Replacement - 340,000 100,000 - - 440,000 Voter Registration Pollbook Replacement 200,150 - - - - 200,150 Total $ 650,150 $ 690,000 $ 100,000 $ - $ - $ 1,440,150
COMMENTS
Maintenance of fiber optic cabling continues in FY2022 with the second phase of a project to expand the cabling and complete loops in the fiber infrastructure for redundancy. This project includes the replacement of aging communication equipment to meet modern, high-speed needs. Funding is also included in FY2022 for the replacement of pollbooks and voting machines used in elections. In future fiscal years, software replacements are planned for the Real Estate assessment system and for the Human Resources and Payroll information system.
D-10 Capital Projects Fund James City County, VA
Capital Improvement Program - Carryforward Projects
The following funding sources and projects were approved by the Board of Supervisors in prior years’ budgets and/or were approved through supplemental appropriations. This summary is provided for informational purposes.
REVENUE
Budget Received Balance Current Year (FY2021) 1% Additional Sales Tax $ 1,523,290 $ 1,523,290 $ - General Fund - Fund Balance 2,400,000 2,400,000 - Lease Proceeds 2,500,000 - 2,500,000 Grants and Donations 437,888 - 437,888 Sureties 137,200 - 137,200 Proffers - 291,912 (291,912) Interest/Change in Investment Market Value - (83,403) 83,403 Prior Year (Unrealized/On-going) Grants and Donations 4,011,951 355,190 3,656,761 Capital Projects Fund - Fund Balance 42,900,394 33,294,057 9,606,337 Total $ 53,910,723 $ 37,781,046 $ 16,129,677
D-11 Capital Projects Fund James City County, VA
Capital Improvements Program - Carryforward Projects
EXPENDITURES Budget Spent/Obligated Balance Schools James River Elementary School $ 923,020 $ 655,188 $ 267,832 Norge Elementary School Expansion 1,223,920 - 1,223,920 Stonehouse Elementary School 610,334 112,552 497,782 Laurel Lane Elementary School 84,280 80,832 3,448 Matoaka Elementary School 196,000 11,903 184,097 Berkeley Middle School 714,282 166,328 547,954 Toano Middle School 117,000 77,697 39,303 Lafayette High School Renovation 534,209 427,437 106,772 Jamestown High School Improvements 6,707,975 6,422,860 285,115 Warhill High School Expansion 806,000 - 806,000 School Facility Improvements 452,423 161,497 290,926 Brickwork 181,080 107,924 73,156 Year End Spending Plan 1,797,922 1,155,034 642,888 Subtotal 14,348,445 9,379,252 4,969,193
General Services Settler's Market Project 189,502 - 189,502 Water Quality Improvement 176,408 161,983 14,425 Centerville Road Tributaries BMP 17,056 17,056 - Clara Byrd Baker BMP Improvement 4,850 4,850 - Stormwater Capital Projects 10,588,379 3,063,490 7,524,889 The Foxes - Stream Restoration 202,689 - 202,689 Cooley Road - Stream Restoration 222,500 - 222,500 Oxford Road - Stream Restoration 154,863 - 154,863 Toano West - Conveyance & BMP 565,000 375,679 189,321 CRP Living Shoreline Grant 781,900 1,494,142 (712,242) Columbia Drive - Stream Restoration 396,000 80,090 315,910 Woodland Farms Phase II Stream Restoration 660,312 658,348 1,964 Settlement Powhatan Creek Phase II 137,200 6,684 130,516 Facility Improvements 141,800 22,998 118,802 HVAC/Electrical Improvements 420,211 - 420,211 Building/Energy Improvements 596,281 57,398 538,883 Captial Building Maintenance 3,668,842 434,989 3,233,853 Building Safety & Security 429,580 139,253 290,327 Human Services Building Rehab 2,882 - 2,882 Jolly Pond Road Dam 145,800 3,485 142,315 Grove Convenience Center 124,798 3,500 121,298 General Services Management Software 170,000 - 170,000 Vehicle System Lifts 115,182 58,894 56,288 Library HVAC 218,985 - 218,985 Library Carpet Replacement 9,220 8,205 1,015 Library Carpet 200,000 - 200,000 Library Restroom 90,000 - 90,000 Subtotal 20,430,240 6,591,044 13,839,196
Parks and Recreation Chickahominy Riverfront Park 144,430 9,690 134,740 Chickahominy Riverfront Park Splash Pad 44,700 7,071 37,629 Jamestown Marina 3,200,674 3,153,890 46,784 Tourism - Jamestown Marina 322,000 322,000 - Tourism - Ambler's House 688,226 499,450 188,776 Brickyard Land Purchase 1,412,500 1,412,049 451 Subtotal 5,812,530 5,404,150 408,380
D-12 Capital Projects Fund James City County, VA
Capital Improvements Program - Carryforward Projects
EXPENDITURES, CONTINUED Budget Spent/Obligated Balance Public Safety Station 1 Renovation 22,867 6,056 16,811 Fire Station 6 110,000 68,061 41,939 Squad Truck Replacement 720,000 720,000 - Fire Boat Port Security Grant 407,768 - 407,768 Portable Radio Replacement 1,430,000 34,775 1,395,225 Transfer to Debt Service Fund 370,000 370,000 - Cardiac Monitor Replacement 700,000 700,000 - CAD System Replacement 1,500,000 - 1,500,000 RMS System Replacement 1,000,000 - 1,000,000 Subtotal 6,260,635 1,898,892 4,361,743 Other Industrial Property/Infrastructure 1,001,575 - 1,001,575 Land/Facilities 1,655,381 - 1,655,381 Navien Project 291,750 2,750 289,000 Purchase of Development Rights 328,921 500 328,421 Skiffes Creek Proffer 3,524 - 3,524 Courthouse Lot Gate 58,700 - 58,700 Fiber Maintenance/Replacement 1,925,000 - 1,925,000 UPS Replacement 70,000 57,400 12,600 Billing Collections/Software 45,438 - 45,438 ENERGOV Software 45,577 - 45,577 EAM Software 229,270 - 229,270 Financial Software 1,048,644 537,661 510,983 HR/Payroll Software 100,000 - 100,000 Transfer to General Fund 64,800 64,800 - Contingency 190,293 - 190,293 Subtotal 7,058,873 663,111 6,395,762 Total $ 53,910,723 $ 23,936,449 $ 29,974,274
D-13
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OTHER FUNDS Other Funds James City County, VA
Debt Service Fund
The Debt Service Fund provides for the principal and interest payments on the County’s long-term debt. These payments are typically made over a 20 or 25 year term until the debt is repaid. James City County’s debt is rated AAA by all three rating agencies, Standard and Poor’s, Fitch, and Moody’s. These outstanding ratings translate into lower interest costs and expanded flexibility the County considers future borrowings.
STRATEGIC PLAN GOAL(S) AND MEASURES
FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Outstanding debt shall not exceed 3% of the assessed valuation of real and personal 0.9% 0.8% 0.8% property (See Chart A below) Annual debt service requirements should Fiscally Efficient target 10% or less and shall not exceed 9.9% 9.7% 9.2% Government 12% of total operating revenues (See Chart B below) Ten-year payout ratio of debt shall target a minimum of 60% of the total outstanding 78.9% 85.2% 82.0% principal (See Chart C below)
Chart A – Outstanding Debt in Relation to Real and Personal Property Assessed Valuations
0.90%
0.80%
0.70%
0.60%
0.50%
0.40%
0.30%
0.20% FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 Existing Debt 2022 Issuance 2023 Issuance 2024 Issuance 2025 Issuance 2026 Issuance
Policy: “Outstanding debt shall not exceed 3% of the assessed valuation of real and personal property.” Main Assumptions: For future fiscal years, real estate and public service assessments are projected to increase by 1.75% in reassessment years and 1.00% in other years; personal property assessments are projected to increase by 3.00% annually.
E-1 Other Funds James City County, VA
Debt Service Fund Chart B – Annual Debt Service Requirements in Relation to Operating Revenue
12.00%
11.00%
10.00%
9.00%
8.00%
7.00%
6.00% FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 Existing Debt 2022 Issuance 2023 Issuance 2024 Issuance 2025 Issuance 2026 Issuance
Policy: “Annual debt service requirements should target 10% or less and shall not exceed 12% of total operating revenues, including revenues allocated to James City County for public education.” Main Assumptions: For future fiscal years, total operating revenues are projected to increase by 2.00% annually.
Chart C – Ten-Year Payout Ratio of Debt to Total Outstanding Principal
90.00%
85.00%
80.00%
75.00%
70.00%
65.00%
60.00%
55.00%
50.00% FY2020 FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
Actual/Estimate Policy
Policy: ”The ten-year payout ratio of debt shall target a minimum of 60% of the total outstanding principal.” Main Assumptions: For future fiscal years, the projected ten-year payout and outstanding principal amounts include anticipated issuances and related principal payments.
E-2 Other Funds James City County, VA
Debt Service Fund
FINANCIAL SUMMARY
Revenues
The CIP is funded by a combination of existing funds, contributions from the County’s General Fund, grants and anticipated borrowings. The following borrowings are planned in the five-year CIP or are anticipated for capital lease arrangements:
Year Financing Type Amount Description Bonds $ 3,148,000 Warhill Auxillary Gym and Emergency Shelter Bonds 230,000 High School Expansions FY2022 Bonds 1,309,000 Chickahominy Riverfront Park Improvements Lease 4,451,823 Radio System Upgrade Subtotal $ 9,138,823 Bonds $ 2,610,000 Berkeley HVAC Replacement Bonds 200,000 Jamestown Cafeteria Expansion FY2023 Bonds 835,000 Fire Engine Replacement Subtotal $ 3,645,000 Bonds $ 2,699,000 Berkeley HVAC Replacement Bonds 2,661,000 High School Expansion - Lafayette Bonds 2,057,000 Jamestown Cafeteria Expansion FY2024 Bonds 2,562,000 Chickahominy Riverfront Park Improvements Bonds 5,813,000 Jamestown Marina Improvements Subtotal $ 15,792,000 Bonds $ 3,015,000 Matthew Whaley HVAC Replacement Bonds 2,024,000 General Services Building FY2025 Bonds 900,000 Fire Engine Replacement Bonds 4,396,225 Lower County Park Subtotal $ 10,335,225 Bonds $ 4,992,000 Stonehouse Elementary Bonds 18,979,600 General Services Building Bonds 1,046,000 Chickahominy Riverfront Park Improvements FY2026 Bonds 935,000 Fire Engine Replacement Bonds 4,123,700 Warhill Sports Complex Baseball Field Expansion Lease 1,780,730 Portable Radio Replacement Subtotal $ 31,857,030 Total New Debt Issuances $ 70,768,078
E-3 Other Funds James City County, VA
Debt Service Fund Revenues, Continued
The schedule below provides a breakdown of the borrowings, retirements, and balances anticipated for each fiscal year:
Year Beginning Borrowed Retired Projected Ending FY2022$ 111,345,633 $ 9,138,823 $ (13,769,984) $ 106,714,472 FY2023$ 106,714,472 $ 3,645,000 $ (13,554,673) $ 96,804,799 FY2024$ 96,804,799 $ 15,792,000 $ (14,416,420) $ 98,180,379 FY2025$ 98,180,379 $ 10,335,225 $ (15,108,654) $ 93,406,950 FY2026$ 93,406,950 $ 31,857,030 $ (16,431,803) $ 108,832,177
In accordance with the Code of Virginia, legal debt limits do not apply to counties, unless the County elects to be treated as a city for the purpose of incurring debt and issuing bonds. James City County has not made such an election and consequently is not subject to debt legal limits. The County has set internal debt limits, which can be found in the Fiscal Policies and shown above in the Performance Metric.
Capacity for debt will develop as debt service on outstanding obligations is repaid. Refinancing alternatives may be an option to reduce annual spending, depending on interest rates and the call dates of existing bond issues.
Expenditures
Reflects annual debt service payments on existing debt. The amounts for FY2022 will be appropriated and years FY2023-FY2026 are for planning purposes.
Fund Balance
Fund balance reflects a reserve set aside as a short-term funding source for unforeseen circumstances or as a shock absorber for new debt. A planned use of fund balance is projected in FY2026 until existing debt is paid off in the near future.
E-4 Other Funds James City County, VA
Debt Service Fund
FY2022 FY2023 FY2024 FY2025 FY2026 Revenues General Fund - Schools $ 12,513,397 $ 12,477,673 $ 12,789,471 $ 12,767,110 $ 12,885,468 General Fund - Other 7,986,603 8,022,327 7,710,529 7,732,890 7,614,532 20,500,000 20,500,000 20,500,000 20,500,000 20,500,000 Qualified School Construction Bonds 42,500 42,500 42,500 42,500 42,500 Total Revenues $ 20,542,500 $ 20,542,500 $ 20,542,500 $ 20,542,500 $ 20,542,500 Expenditures Professional Services $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 School Debt (Bonds): QSCB VPSA 2011 97,500 97,500 97,500 97,500 97,500 Public Facilities 2012 1,032,675 1,029,036 1,031,028 1,031,794 1,030,931 GOB Refunding 2014 2,214,975 2,215,975 2,212,475 2,209,750 2,209,150 LRB Refunding 2015 5,579,250 5,340,750 5,103,000 4,861,000 4,620,000 LRB 2016 1,827,038 1,826,288 1,826,188 1,830,938 1,827,439 LRB 2018 1,513,400 1,512,800 1,518,200 1,513,200 1,510,200 New Issuance 2022 ($3.4M) 248,559 248,559 248,559 248,559 248,559 New Issuance 2023 ($2.8M) - 206,765 206,765 206,765 206,765 New Issuance 2024 ($7.4M) - - 545,756 545,756 545,756 New Issuance 2025 ($3.0M) - - - 221,848 221,848 New Issuance 2026 ($5.0M) - - - - 367,320 Subtotal - School Debt 12,513,397 12,477,673 12,789,471 12,767,110 12,885,468 County Debt (Leases): Portable Radio Replacement ($1.7M) 353,154 353,154 353,154 353,154 400,000 Radio System Upgrade 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Computer Aided Dispatch ($1.5M) 249,914 249,914 249,914 249,914 249,914 Records Mgmt. System ($1.0M) 166,610 166,610 166,610 166,610 166,610 County Debt (Bonds): LRB 2011 674,270 - - - - Public Facilities 2012 314,938 313,827 314,435 314,669 314,932 LRB Refunding 2014 1,413,150 1,410,750 1,406,550 1,405,550 1,400,800 GOB Refunding 2015A 1,405,563 1,360,563 1,320,313 1,264,563 1,214,063 LRB 2018 378,350 378,200 379,550 378,300 377,550 New Issuance 2022 ($1.3M) 96,319 96,319 96,319 96,319 96,319 New Issuance 2023 ($835K) - 61,441 61,441 61,441 61,441 New Issuance 2024 ($8.4M) - - 616,247 616,247 616,247 New Issuance 2025 ($7.3M) - - - 538,635 538,635 New Issuance 2025 ($25.1M) - - - - 1,845,747 Subtotal - County Debt 6,052,268 5,390,778 5,964,533 6,445,402 8,282,258 Total Expenditures $ 18,640,665 $ 17,943,451 $ 18,829,004 $ 19,287,512 $ 21,242,726 Change in Fund Balance $ 1,901,835 $ 2,599,049 $ 1,713,496 $ 1,254,988 $ (700,226) Fund Balance, Beginning 10,033,459 11,935,294 14,534,343 16,247,839 17,502,827 Fund Balance, Ending $ 11,935,294 $ 14,534,343 $ 16,247,839 $ 17,502,827 $ 16,802,601
Abbreviations GOB: General Obligation Bonds LRB: Lease Revenue Bonds
E-5 Other Funds James City County, VA
Tourism Investment Fund
The Tourism Investment Fund was created to make investments in venues, sponsor special events, develop beautification projects, support regional marketing initiatives, and cultivate other programs and projects that would strive to attract visitors to James City County.
STRATEGIC PLAN GOAL(S) AND MEASURES
FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Event attendance * 3,541 0 4,000 Expanding and # of businesses promoted 120 150 150 Diversifying Local # of tourism social media posts 313 200 375 Economy # of tourism news flashes/ blog posts 51 50 75
* Some events canceled in FY2021; FY2022 is based on four summer concerts rather than three. OPERATIONAL INITIATIVE(S) • Promote the County as part of the destination area, including management of digital media and online marketing presence. • Support and promote organizations and businesses, specifically new programming and events that drive tourism offerings in the County. • Provide County-sponsored events offered in the Jamestown Corridor. • Expand event opportunities and usage through improvements at Jamestown Beach Event Park and Marina.
E-6 Other Funds James City County, VA
Tourism Investment Fund
FINANCIAL SUMMARY
FY2021 FY2022 FY2022 Adopted Plan Proposed Revenues: Additional $2 Per Night Room Tax $ 407,500 $ 815,000 $ 600,000 Transfer from General Fund - 3/5 Room Tax 892,500 1,785,000 1,320,000 Fund Balance 172,660 - - Total $ 1,472,660 $ 2,600,000 $ 1,920,000 Expenditures: Greater Wmbg. Chamber & Tourism $ 740,000 $ 740,000 $ 740,000 Historic Triangle Marketing Fund ($2 Tax) 203,750 407,500 300,000 Jamestown-Yorktown Foundation 130,000 130,000 130,000 Jamestown Rediscovery 97,000 130,000 97,000 Tourism Activities 46,000 70,000 70,000 LPGA Annual Promotion 85,000 85,000 85,000 Historical Commission 15,910 6,700 6,700 Virginia Capital Trail Foundation 10,000 10,000 15,000 VDOT Mowing 75,000 75,000 75,000 Wayfinding Signs - 19,000 12,000 Transfer to General Fund - Personnel 70,000 70,000 70,500 Transfer to Capital Projects Fund - 725,000 300,000 Contingency - 131,800 18,800 Total $ 1,472,660 $ 2,600,000 $ 1,920,000
Comments: Tourism funding is focused on three areas: new programs and events that prioritize visitation to James City County, marketing that encourages visitation, and investment in County-specific tourism venues and events.
As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19.
Revenue In accordance with Senate Bill 942, the revenue generated from the $2 Per Night Room Tax will be allocated as follows: 50% goes to the Historic Triangle Marketing Fund (at the State) and 50% is retained by the County in which the tax is imposed.
Transfer from General Fund – 3/5 Room Tax Revenue represents 60% of expected transient occupancy room tax receipts, which are specifically allocated to tourism.
E-7 Other Funds James City County, VA
Tourism Investment Fund
Expenditures Funding to outside agencies includes:
• Greater Williamsburg Chamber and Tourism Alliance (GWCTA): maintenance of effort (MOE) funding is level with FY2021.
• Historic Triangle Marketing Fund: reflects the 50% allocation of the $2 Per Night Room Tax that was created by the State Treasury pursuant to Senate Bill 942.
• Jamestown-Yorktown Foundation: supports planning, research, and design for an upcoming special exhibition as well as annual holiday and public programs at the Jamestown Settlement that drive regional overnight visitors to the area and promote themed travel.
• Jamestown Rediscovery: funding is included for (1) ongoing archaeology attractions in which visitors can witness excavations; (2) educational and interpretive programming, such as onsite guides, historical interpreters, and exhibits, that allow visitors to engage with history; and (3) online and print marketing to reach a wider audience at an increased frequency.
• Historical Commission: funding is for the installation of new historic road signs, which are used for historical inscriptions and for commemorating sites, individuals, and buildings of historical importance within the County. Funding has also been provided for an annual contest to promote youth involvement and education in the history of the County.
• Virginia Capital Trail Foundation: funding is for marketing tourism for a 52-mile dedicated multi- use trail connecting Richmond to Williamsburg, VA along the historic Route 5 corridor.
The transfer to the General Fund is for a position that continues coordination of tourism activities through sports, events and marketing.
Other funding includes support for the County’s summer concert series, sponsoring the LPGA golf tournament, and VDOT mowing.
E-8 Other Funds James City County, VA
Virginia Public Assistance Fund
The Virginia Public Assistance Fund is intended to help people to help themselves by temporarily assisting residents in meeting their basic needs, including food, shelter, utilities, and medical care and through employment. Additionally, services are provided that focus on protecting children, the disabled and the elderly from abuse, neglect and exploitation.
STRATEGIC PLAN GOAL(S) AND MEASURES FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target Foster children discharged to permanent home prior to 18th 88% 88% 88% birthday # households assisted through housing, financial benefits and 9,314 7,862 7,862 services programs* # citizens age 60 or older receiving services from 1,694 1,779 1,779 community agencies** Exceptional Public # citizens receiving services from Services; High Quality various community agencies Education 7,880 5,113 5,113 providing health and mental health services**
# households assisted with meeting basic needs (housing, 35,492 8,000 8,000 food, utilities, transportation)***
# of citizens receiving job training 8,185 530 530 and/or job placement services***
. * For FY2021 and beyond, this excludes certain services provided by outside agencies and focuses on services provided internally. The outside agencies reported an increase in the number of people served in FY2020. ** For FY2021 and beyond, this measure incorporates applicable outside agency services. *** These measures include certain services provided by outside agencies. The outside agencies reported an increase in the number of people serviced in FY2020 related to the global pandemic. FY2022 target assumes normalization in activity following the pandemic.
E-9 Other Funds James City County, VA
Virginia Public Assistance Fund
OPERATIONAL INITIATIVE(S) • Develop plan to address the health, housing and job placement needs of homeless, lower income, and special needs populations. • Develop a Strategic Plan for Seniors. • Develop Mobile Integrated Healthcare/Community Paramedicine Program (shared with Fire/EMS). • Collaborate with Regional Entities on Workforce Development & Training Initiatives. • Collaborate with Child Development Resources to Implement Smart Beginnings Program.
FINANCIAL SUMMARY
FY2021 FY2022 FY2022 Adopted Plan Proposed Revenues: Federal/State $ 3,909,806 $ 3,989,830 $ 4, 120,723 General Fund 1,295,660 1,343,500 1,383,000 Fund Balance 588,727 673,279 673,242 Total $ 5,794,193 $ 6,006,609 $ 6,176,965
Expenditures: Administration $ 4,224,091 $ 4,425,007 $ 4, 595,363 Public Assistance 1,235,912 1,235,912 1,235,912 Purchased Services 226,190 228,990 228,990 Local Non-Reimbursable 108,000 116,700 116,700 Total $ 5,794,193 $ 6,006,609 $ 6,176,965
Full-time FTEs 56.0 56.0 60.0 Part-time FTEs 4.0 4.0 3.0 Total 60.0 60.0 63.0
Comments: Fiscal year 2022 includes the conversion of a part-time regular Administrative Assistant position to a full-time regular position. The FY2022 budget also reflects three new full-time regular positions for a Benefits Program Administrative Assistant, a Family First Program Coordinator, and a CONECT Program Case Manager.
As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
E-10 Other Funds James City County, VA
Housing and Neighborhood Development Fund
Housing and Neighborhood Development addresses affordable housing needs and works closely with federal, state, and local agencies, as well as community organizations and the private sector to offer a wide range of housing assistance services to low- and moderate-income County residents. This fund promotes and supports a continuum of housing programs to ensure affordable, decent, safe, and sanitary housing for County residents.
STRATEGIC PLAN GOAL(S) AND MEASURES
FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of homes considered distressed 853 845 837 Expanding and # of homes rehabilitated or replaced 8 8 8 Diversifying Local # of housing education completed 51 57 57 Economy; Exceptional Public Services # of homeless assisted 83 80 80 # of Housing Choice Voucher assisted 184 197 201
OPERATIONAL INITIATIVE(S) • Continue strategies to address findings in Housing Conditions Study.
E-11 Other Funds James City County, VA
Housing and Neighborhood Development Fund
FINANCIAL SUMMARY
FY2021 FY2022 FY2022 Adopted Plan Proposed Revenues: County Contribution Administration $ 481,044 $ 497,364 $ 491,000 Housing Fund - 100,000 100,000 Housing Partnerships 50,000 50,000 60,000 Federal, State, & Other Grants Section 8 Housing Choice Voucher 1,445,499 1,445,499 1,445,499 Homeless Programs 184,118 184,118 184,118 Indoor Plumbing/Rehab. 103,800 103,800 103,800 Emergency Home Repair 6,118 6,118 6,118 Housing Counselor Grant/VHDA VHDA REACH Grant 32,000 32,000 32,000 VHDA HUD Counseling Grant 26,000 26,000 26,000 Fund Balance 196,703 226,120 167,386 Revolving Loan Fund 200,000 200,000 200,000 Total $ 2,725,282 $ 2,871,019 $ 2,815,921 Expenditures: Housing Personnel $ 532,465 $ 553,324 $ 500,040 Operating 43,050 47,833 47,833 Housing Programs 1,909,718 1,919,718 1,919,718 Neighborhood Development Personnel 233,898 242,456 240, 642 Operating 6,151 7,688 7,688 Neighborhood Programs - 100,000 100,000 Total $ 2,725,282 $ 2,871,019 $ 2,815,921
Housing Full-time FTEs 8.0 8.0 9.0 Total 8.0 8.0 9.0
Neighborhood Development Full-time FTEs 2.0 2.0 2.0 Total 2.0 2.0 2.0
Comments: This budget reflects an increase in County contributions for FY2022 related to the restoration of funding reduced in FY2021 related to COVID-19. Funding from the Federal government for the Housing Choice Voucher program is anticipated to remain level for FY2022. Current and proposed activities, coordinated between Housing and Neighborhood Development, will continue.
In fiscal year 2021, subsequent to the budget adoption, the County was awarded a Community Development Block Grant that included funding to convert a regular part-time Administrative Assistant position into a limited term full-time position.
As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
E-12 Other Funds James City County, VA
Colonial Community Corrections
Local community-based probation and pretrial agencies were created in 1995 by the Comprehensive Community Corrections Act and Pretrial Services Act. Colonial Community Corrections (CCC) enhances public safety, empowers our clients and improves the quality of our community by providing judicial alternatives to adult incarceration, transitional services and criminal justice planning to the localities we serve: the Counties of James City, York, Charles City, and New Kent and the Cities of Williamsburg and Poquoson. In addition to providing community-based probation, pretrial services and re-entry services, CCC serves as staff to the Criminal Justice Board.
STRATEGIC PLAN GOAL(S) AND MEASURES
FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of Probationers Referred by the 659 550 790 Exceptional Public Courts* Services; Fiscally # of Pretrial Defendants referred by 649 538 600 Efficient Government Magistrate/Judges* # of Pretrial Investigations* 766 690 725
* Probation referrals are decreasing due to the decriminalization of possession of marijuana. Referrals in FY2020 and FY2021 were well below normal due to the COVID pandemic.
OPERATIONAL INITIATIVE(S) • Develop and implement a long-term criminal justice plan that assists in safeguarding the community. • Provide alternatives to incarceration to local responsible offenders and defendants awaiting trial. • Provide pre-trial investigation reports to the Courts to inform pre-trial release decisions. • Provide evidence based post-trial supervision to offenders. Number of office visits expected to increase by 20% due to new minimum standards and legislation concerning probationers that owe restitution remaining on supervised probation until they have paid in full. • Provide re-entry services for individuals transitioning from incarceration back into the community.
E-13 Other Funds James City County, VA
Colonial Community Corrections
FINANCIAL SUMMARY
FY2021 FY2022 FY2022 Adopted Plan Proposed Revenues: Federal/State $ 817,442 $ 817,442 $ 836,396 General Fund 100,863 110,583 110,600 Supervision Fees 47,500 47,500 30,000 Other Locality Contributions 179,313 196,593 196,593 Fund Balance - 17,271 29,206 Total $ 1,145,118 $ 1,189,389 $ 1,202,795
Expenditures: Personnel $ 956,783 $ 985,817 $ 1,025,516 Operating 166,125 185,625 166,728 Direct Client Services 10,447 17,947 10,551 Contingency 11,763 - - Total $ 1,145,118 $ 1,189,389 $ 1,202,795
Full-time FTEs 14.0 14.0 14.0 Part-time FTEs 3.0 3.0 3.0 Total 17.0 17.0 17.0
Comments: James City County has served as the Fiscal Agent and Project Administrator for CCC since inception, and consequently, CCC’s finances are accounted for as a Special Revenue Fund of the County. The other member localities provide local funding in support of administration and operations.
As described in the Budget Message, the FY2022 budget includes the restoration of certain items reduced in FY2021 due to COVID-19 as well as compensation package adjustments.
E-14 Other Funds James City County, VA
Special Projects/Grants Fund
The Special Projects/Grants Fund accounts for projects and specific revenue sources, including grants and other funds that may require continuing appropriation or special accounting treatment. Additional appropriations may occur during the year as the County qualifies for other funding opportunities.
STRATEGIC PLAN GOAL(S) AND MEASURES
FY2020 FY2021 FY2022 Strategic Plan Goal(s) Key Performance Metric(s) Actual Estimate Target # of children receiving private day 15 15 15 services Exceptional Public # of children referred by the Family Services; Fiscally Assessment Planning Team who 63 60 60 Efficient Government receive services # of children receiving community 62 60 60 based services
FINANCIAL SUMMARY FY2021 FY2022 FY2022 Adopted Plan Proposed Revenues: State Children's Services Act $ 343,917 $ 343,917 $ 593,917 Local Match-General Fund (CSA) 365,000 365,000 365,000 School Share (CSA) 434,915 434,915 434,915 Emer. Mgmt. Perf. Grant (EMPG) 39,978 39,978 39,978 Technology Trust Fund 120,000 120,000 204,000 General Fund 225,000 1,400,000 1,650,000 Fund Balance 500,000 - - Total $ 2,028,810 $ 2,703,810 $ 3,287,810 Expenditures: Children's Services Act (CSA) $ 1,143,832 $ 1,143,832 $ 1,393,832 Emer. Mgmt. Perf. Grant 39,978 39,978 39,978 Technology Trust Fund 120,000 120,000 204,000 Transportation Match* 725,000 1,400,000 1,650,000 Total $ 2,028,810 $ 2,703,810 $ 3,287,810
*Transportation Match per above $ 725,000 $ 1,500,000 $ 1,750,000 Principal Planner - Gen. Fund - (100,000) (100,000) Net - VDOT Revenue Sharing $ 725,000 $ 1,400,000 $ 1,650,000
Comments: Based on the current case load trend, CSA expenditures for children with special needs are projected to increase in FY2022. Consequently, there is an increase in the related estimate of state revenues. As described in the Budget Message, the FY2022 budget also includes the restoration of certain items reduced in FY2021 due to COVID-19.
E-15 This page intentionally left blank. SECTION F
SUPPLEMENTARY INFORMATION Supplementary Information James City County, VA
Five-Year Operating Budget Projections
Current Year 5 -Year Projection Revenue FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
General Property Taxes $ 138,280,000 $ 143,485,000 $ 147,789,550 $ 150,745,341 $ 155,267,701 $ 158,373,055 Other Local Taxes 19,649,250 26,700,000 27,234,000 27,778,680 28,334,254 28,900,939 Licenses, Permits and Fees 6,276,000 8,667,000 8,840,340 9,017,147 9,197,490 9,381,440 Commonwealth/Federal 22,769,200 15,641,400 15,954,228 16,273,313 16,598,779 16,930,755 Charges for Services 6,794,000 7,055,600 7,196,712 7,340,646 7,487,459 7,637,208 Other 2,469,950 651,000 664,170 677,873 691,317 705,603 $ 196,238,400 $ 202,200,000 $ 207,679,000 $ 211,833,000 $ 217,577,000 $ 221,929,000
Current Year 5 -Year Projection Expenditures FY2021 FY2022 FY2023 FY2024 FY2025 FY2026
Contribution to Schools $ 92,720,422 $ 86,100,844 $ 88,253,365 $ 90,459,699 $ 92,721,191 $ 95,039,221 Operating Departments 66,031,432 72,795,505 74,564,911 75,598,362 77,659,371 78,764,412 Outside Entities 12,053,189 12,374,051 12,621,532 12,873,963 13,131,442 13,394,071 Transfers to Other Funds 3,410,067 5,479,600 5,589,192 5,700,976 5,814,996 5,931,296 Capital Projects 1,523,290 4,950,000 6,150,000 6,700,000 7,750,000 8,300,000 Debt Service 20,500,000 20,500,000 20,500,000 20,500,000 20,500,000 20,500,000 $ 196,238,400 $ 202,200,000 $ 207,679,000 $ 211,833,000 $ 217,577,000 $ 221,929,000
Comments:
FY2021 and FY2022 reflects the budget and proposed budget for that year.
Assumptions: • Property tax revenues are estimated to increase 3.0% in reassessment years (FY2023 and FY2025) and 2.0% in those years without a reassessment. • Other revenue sources are projected to grow by 2.0% a year. • The contribution to the School Division and County operating departments’ spending are expected to grow by approximately 2.5% a year. • Payments to Outside Agencies and Transfers to Other Funds are expected to grow by 2.0% a year. • Expenditures for Capital Projects and Debt Service reflect the five-year plan as shown in Sections D and E in this budget document.
These projections assume a maintenance budget. The budget for FY2021 reflects the projected economic impacts of COVID-19, including the anticipated revenue shortfalls and associated decreases in expenditures. Revenues are expected to increase in FY2022, but not return to pre-COVID-19 levels following a slower than anticipated economic recovery. If other significant new spending is required due to unexpected population growth or mandates, or if there were to be a major change in a significant revenue source, these forecasts would no longer be valid.
F-1 Supplementary Information James City County, VA
Reconciliation of General Fund Appropriations FY2021 as Shown in FY2022 Budget
Revenues Expenditures FY2021 Appropriations, As Adopted, June 2020 $ 196,238,400 $ 196,238,400 Appropriation Adjustments During the Year* 4,815,100 4,815,100 FY2021 Appropriations, As Amended $ 201,053,500 $ 201,053,500
*Based on information available through March 26, 2021.
Property Tax Rates Per $100 of Assessed Value Fiscal Real Personal Year Estate Property 2013 0.77 4.00 2014 0.77 4.00 2015 0.77 4.00 2016 0.84 4.00 2017 0.84 4.00 2018 0.84 4.00 2019 0.84 4.00 2020 0.84 4.00 2021 0.84 4.00 2022 0.84 4.00
F-2 Supplementary Information James City County, VA
Budgeted Employment Data (Seasonal Workers Excluded)
DEPARTMENT FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
GENERAL FUND Accounting F/T 8.0 8.0 8.0 8.0 7.0 7.0 7.0 7.0 7.0 8.0 P/T 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0
Animal Control F/T 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 3.0 P/T 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Board of Supervisors F/T 1.0 1.0 1.0 0.5 0.5 0.5 0.5 0.0 0.0 0.0
Building Safety and Permits F/T 13.0 13.0 14.0 15.0 15.0 16.0 17.0 17.0 17.0 17.0 P/T 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Clerk of the Circuit Court F/T 12.0 12.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 P/T 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Commissioner of the Revenue F/T 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 P/T 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0
Commonwealth's Attorney F/T 9.0 9.0 9.0 9.0 10.0 11.0 11.0 13.0 13.0 13.0 P/T 0.0 0.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0
Communications F/T 7.0 7.0 7.0 8.0 8.0 8.0 0.0 0.0 0.0 0.0
Community Development F/T 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 3.0 4.0
County Administration F/T 3.0 3.0 3.0 3.0 3.0 4.0 6.0 7.0 7.0 8.0
County Attorney F/T 5.0 5.0 5.0 5.0 5.0 5.0 4.0 4.0 4.0 4.0
Courthouse F/T 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 P/T 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Courts/Judicial F/T 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0
Economic Development F/T 4.0 4.0 4.0 3.5 3.5 3.5 3.5 3.0 4.0 4.0
Emergency Communications F/T 26.0 26.0 29.0 29.0 29.0 29.0 28.0 28.0 28.0 28.0
Emergency Management F/T 3.0 3.0 3.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0
Engineering and Res. Protection F/T 12.0 12.0 11.0 11.0 11.0 11.0 0.0 0.0 0.0 0.0
Facilities Maintenance F/T 18.0 18.0 18.0 18.0 19.0 18.0 18.0 18.0 18.5 19.0 P/T 6.0 6.0 6.0 6.0 6.0 6.0 8.0 8.0 10.0 10.0
Financial and Mgmt. Services F/T 7.0 7.0 7.0 7.0 8.0 8.0 8.0 8.0 8.0 8.0 P/T 0.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0
Fire/Emergency Medical Svcs. F/T 110.0 110.0 114.0 115.0 115.0 115.0 122.0 128.0 128.0 128.0 P/T 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 2.0
Fleet and Equipment F/T 8.0 8.0 8.0 8.0 8.0 8.0 8.0 8.5 9.0 9.0 P/T 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0
General and Capital Services F/T 8.0 8.0 7.0 7.0 7.0 9.5 10.5 11.5 11.5 13.5 P/T 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0
Grounds Maintenance F/T 24.0 25.0 25.0 26.0 26.0 26.5 27.5 28.5 28.5 29.5 P/T 1.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0
Human Resources F/T 7.0 7.0 7.0 7.0 7.0 7.0 8.0 7.0 7.0 7.0 P/T 0.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 2.0
Information Resources Mgmt. F/T 21.0 21.0 21.0 21.0 21.0 21.0 15.0 14.0 13.0 13.0
Information Tech. Core Application F/T 0.0 0.0 0.0 0.0 0.0 0.0 5.0 6.0 6.0 7.0
______
F-3 Supplementary Information James City County, VA
Budgeted Employment Data (Seasonal Workers Excluded)
DEPARTMENT FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022
Information Tech. Infrastructure F/T 0.0 0.0 0.0 0.0 0.0 0.0 8.0 9.0 9.0 9.0
Parks and Recreation F/T 48.0 48.0 47.0 50.0 52.0 52.0 54.0 54.0 54.0 54.0 P/T 14.0 14.0 12.0 11.0 10.0 10.0 10.0 19.0 98.0 98.0
Planning F/T 10.0 10.0 10.0 10.0 10.0 9.0 11.0 11.0 11.0 11.0 P/T 1.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 0.0
Police Department F/T 98.0 99.0 100.0 103.0 103.0 105.0 108.0 111.0 111.0 112.0 P/T 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2.0 3.0
Purchasing F/T 4.0 4.0 4.0 4.0 5.0 5.0 5.0 5.5 6.0 6.0
Real Estate Assessments F/T 10.0 10.0 10.0 10.0 10.0 10.0 8.0 8.0 8.0 8.0
Satellite Services Office F/T 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 4.0 P/T 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.0
Sheriff F/T 16.0 16.0 16.0 16.0 16.0 17.0 17.0 17.0 17.0 17.0 P/T 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 3.0 3.0
Solid Waste Management F/T 5.0 5.0 5.0 5.0 5.0 5.0 5.0 6.0 6.0 7.0 P/T 1.0 1.0 1.0 1.0 1.0 1.0 3.0 3.0 4.0 4.0
Stormwater and Res. Protection F/T 4.0 4.0 6.0 8.0 8.0 7.0 18.0 18.0 18.0 19.0 P/T 1.0 1.0 0.0 0.0 1.0 1.0 1.0 1.0 1.0 1.0
Treasurer F/T 12.0 12.0 13.0 13.0 13.0 13.0 13.0 14.0 14.0 14.0 P/T 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 1.0 1.0
Voter Registration and Elections F/T 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 4.0 P/T 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0
Zoning Enforcement F/T 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Total General Fund F/T 542.0 544.0 552.0 562.0 567.0 573.0 588.0 604.0 606.5 620.0 P/T 32.0 33.0 31.0 29.0 29.0 27.0 30.0 39.0 132.0 130.0
OTHER FUNDS Virginia Public Assistance F/T 52.0 51.0 51.0 51.0 52.0 53.0 53.0 56.0 56.0 60.0 P/T 4.0 3.0 5.0 5.0 3.0 1.0 2.0 3.0 4.0 3.0
Housing and Neigh. Development F/T 9.0 9.0 8.0 8.0 7.0 8.0 9.0 9.0 10.0 10.0 P/T 1.0 1.0 2.0 2.0 2.0 1.0 1.0 1.0 0.0 0.0
Colonial Community Corrections F/T 12.0 13.0 13.0 13.0 12.0 12.0 14.0 14.0 14.0 14.0 P/T 3.0 4.0 4.0 3.0 2.0 2.0 2.0 2.0 3.0 3.0
Special Projects/Grants F/T 3.0 3.0 3.0 3.0 3.0 6.0 5.0 8.0 8.5 9.0 P/T 2.0 2.0 2.0 6.0 6.0 3.0 3.0 3.0 3.0 3.0
Total Other Funds F/T 76.0 76.0 75.0 75.0 74.0 79.0 81.0 87.0 88.5 93.0 P/T 10.0 10.0 13.0 16.0 13.0 7.0 8.0 9.0 10.0 9.0
Grand Total - All Funds F/T 618.0 620.0 627.0 637.0 641.0 652.0 669.0 691.0 695.0 713.0 P/T 42.0 43.0 44.0 45.0 42.0 34.0 38.0 48.0 142.0 139.0
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F-4 Supplementary Information James City County, VA
Authorized Positions Per Department
FY2020 FY2021 FY2022 Fund/Department Current Position Title Adopted Adopted Proposed Change from FY2021 Adopted Budget
GENERAL FUND Accounting Full-Time Regular Accountant I/II 2.0 2.0 2.0 Accounting and Payroll Specialist 1.0 1.0 0.0 Reclassified to Payroll Specialist Accounting Supervisor 1.0 1.0 1.0 Accounts Payable Specialist 1.0 1.0 2.0 Converted from part-time regular Payroll Coordinator 1.0 1.0 0.0 Reclassified to Senior Payroll Specialist Payroll Specialist 0.0 0.0 1.0 Reclassified from Accounting and Payroll Specialist Senior Accountant 1.0 1.0 1.0 Senior Payroll Specialist 0.0 0.0 1.0 Reclassified from Payroll Coordinator 7.0 7.0 8.0 Part-Time Regular Accounts Payable Specialist (1,040 hours) 0.0 1.0 0.0 Converted to full-time regular
Part-Time Temporary (hours) Accounts Payable Specialist 1,040.0 0.0 0.0 Intern 600.0 600.0 600.0 1,640.0 600.0 600.0
Animal Control Full-Time Regular Animal Control Officer 1.0 1.0 2.0 Converted from part-time regular in FY2022 Proposed budget Animal Control Supervisor 1.0 1.0 1.0 2.0 2.0 3.0 Part-Time Regular Animal Control Officer (1,040 hours) 1.0 1.0 0.0 Converted to full-time regular in FY2022 Proposed budget
Bldg. Safety and Permits Full-Time Regular Administrative Services Coordinator 1.0 1.0 1.0 Director Building Safety and Permits Division 1.0 1.0 1.0 Inspector I/II/III 5.0 5.0 5.0 Lead Inspector 3.0 3.0 3.0 Permit Technician 2.0 2.0 2.0 Plans Examiner I/II/III 3.0 3.0 3.0 Section Chief 2.0 2.0 2.0 17.0 17.0 17.0
Clerk of the Circuit Court Constitutional Officer Clerk of the Circuit Court 1.0 1.0 1.0
Full-Time Other Chief Deputy Clerk I 1.0 1.0 1.0 Deputy Clerk I 4.0 4.0 4.0 Deputy Clerk II 1.0 1.0 1.0 Deputy Clerk III 3.0 3.0 3.0 Deputy Clerk IV 1.0 1.0 1.0 10.0 10.0 10.0 Part-Time Other General Office Clerk (1,456 hours) 1.0 1.0 1.0
Part-Time Temporary (hours) General Office Clerk 2178.0 1456.0 1456.0
Comm. of the Revenue Constitutional Officer Commissioner of the Revenue 1.0 1.0 1.0
Full-Time Regular Business License Inspector 1.0 1.0 1.0 Business Tax Specialist 1.0 1.0 1.0 Chief Deputy Commissioner 1.0 1.0 1.0 Deputy Commissioner III 5.0 5.0 5.0 Deputy Commissioner IV 1.0 1.0 1.0 Senior Auditor 1.0 1.0 1.0 10.0 10.0 10.0 Part-Time Regular Business Tax Representative (1,456 hours) 0.0 1.0 1.0
On-Call (hours) Deputy Commissioner I 1040.0 1040.0 1040.0
Commonwealth's Attorney Constitutional Officer Commonwealth Attorney 1.0 1.0 1.0
Full-Time Other Administrative Assistant II 1.0 1.0 1.0 Attorney I 3.0 3.0 3.0 Attorney III 1.0 1.0 1.0 Attorney IV 1.0 1.0 1.0 Court Administrator 0.0 1.0 1.0 Juvenile Justice Secretary A 1.0 1.0 1.0 Paralegal 3.0 2.0 2.0 Secretary 2.0 2.0 2.0 12.0 12.0 12.0
Community Development Full-Time Regular Administrative Coordinator 1.0 1.0 1.0 Assistant Director Community Development Department 0.0 1.0 1.0 Director Community Development Department 1.0 1.0 1.0 Principal Planner 0.0 0.0 1.0 New position included in FY2022 Proposed budget 2.0 3.0 4.0
County Administration Full-Time Other County Administrator 1.0 1.0 1.0
Full-Time Regular Administrative & FOIA Coordinator 1.0 1.0 1.0 Assistant County Administrator 1.0 1.0 2.0 New position added in FY2021 Communications Manager 0.0 1.0 1.0 Communications Specialist 1.0 0.0 0.0 Deputy Clerk to the Board 1.0 1.0 1.0 Graphic Designer 0.0 1.0 1.0 Ombudsman 1.0 0.0 0.0 Public Information Officer 1.0 1.0 1.0 6.0 6.0 7.0
______
F-5 Supplementary Information James City County, VA
Authorized Positions Per Department
FY2020 FY2021 FY2022 Fund/Department Current Position Title Adopted Adopted Proposed Change from FY2021 Adopted Budget County Attorney Full-Time Other County Attorney 1.0 1.0 1.0
Full-Time Regular Assistant County Attorney 1.0 1.0 1.0 Deputy County Attorney 1.0 1.0 1.0 Paralegal 1.0 1.0 1.0 3.0 3.0 3.0 Part-Time Temporary (hours) Law Clerk 520.0 520.0 520.0
Courthouse Full-Time Regular Courthouse Facilities Superintendent 1.0 1.0 1.0 Facilities Specialist 1.0 1.0 1.0 2.0 2.0 2.0 Part-Time Regular Custodian I (1,040 hours) 1.0 1.0 1.0
Courts/Judicial Full-Time Regular Paralegal 2.0 2.0 2.0 2.0 2.0 2.0
Economic Development Full-Time Regular Administrative Coordinator 0.0 1.0 1.0 Assistant Director Economic Development Department 1.0 1.0 1.0 Director Economic Development Department 1.0 1.0 1.0 Tourism & Marketing Coordinator 1.0 1.0 1.0 3.0 4.0 4.0
Emergency Communications Full-Time Regular Assistant Director Emergency Communications Division 1.0 0.0 0.0 Computer Aided Dispatch Administrator 1.0 1.0 1.0 Director Emergency Communications Division 0.0 1.0 1.0 Emergency Communications Officer I/II/III/IV 22.0 22.0 21.0 Reclassified to Emergency Communications Supervisor Emergency Communications Supervisor 4.0 4.0 5.0 Reclassified from Emergency Communications Officer I/II/III/IV 28.0 28.0 28.0
Emergency Management Full-Time Regular Deputy Coordinator Emergency Management Division 1.0 1.0 1.0 Emergency Management Planning Coordinator 1.0 1.0 1.0 2.0 2.0 2.0
Facilities Maintenance Full-Time Regular Added per BOS in FY2020; funded by the General Fund for the time period following CARES Building Security and Custodial Services Superintendent 0.0 0.5 1.0 Act funding Custodial Services Coordinator 2.0 2.0 2.0 Custodian I/II 5.0 5.0 5.0 Facilities Specialist 2.0 2.0 2.0 Facilities Superintendent 1.0 1.0 1.0 Lead Electrical Technician 1.0 1.0 1.0 Lead Facilities Specialist 1.0 1.0 1.0 Lead HVAC Technician 1.0 1.0 1.0 Senior Facilities Specialist 5.0 5.0 5.0 18.0 18.5 19.0 Part-Time Regular Custodian I/II (9,880 hours) 8.0 9.0 9.0 Facilities Specialist (1,040 hours) 0.0 1.0 1.0 8.0 10.0 10.0
On-Call (hours) Custodian I 1062.0 0.0 0.0 Facilities Specialist 1040.0 0.0 0.0 2102.0 0.0 0.0
Financial and Mgmt. Svcs. Full-Time Regular Administrative Coordinator 0.0 1.0 1.0 Assistant Director FMS Department 1.0 1.0 1.0 Budget and Accounting Analyst 1.0 0.0 0.0 Claims Technician 1.0 1.0 1.0 Data Analyst Technician 1.0 0.0 0.0 Director FMS Department 1.0 1.0 1.0 Mail Courier 1.0 1.0 1.0 Safety Coordinator 1.0 1.0 1.0 Senior Budget and Accounting Analyst 1.0 2.0 2.0 8.0 8.0 8.0 Part-Time Regular Business Tax Representative (1,456 hours) 1.0 0.0 0.0
On-Call (hours) Mail Courier 300.0 300.0 300.0
Fire/Emer. Medical Svcs. Full-Time Regular Administrative Coordinator 3.0 3.0 3.0 Assistant Fire Chief 2.0 2.0 2.0 Budget Management Specialist 1.0 1.0 1.0 EMS Education Program Coordinator 1.0 1.0 1.0 Fire Chief 1.0 1.0 1.0 Fire Marshal 1.0 1.0 1.0 Fire/Rescue Battalion Chief 7.0 6.0 6.0 Fire/Rescue Captain 15.0 17.0 24.0 Reclassified from Fire/Rescue Lieutenant & from Fire/Rescue Technician I/II/III/IV Fire/Rescue Lieutenant 6.0 6.0 2.0 Reclassified to Fire/Rescue Captain Firefighter I/II/III/IV 91.0 90.0 87.0 Reclassified to Fire/Rescue Captain 128.0 128.0 128.0 Part-Time Regular Fire Department Employment Coordinator (1,300 hours) 1.0 1.0 1.0 Fire/EMS Instructor (1,040 hours) 0.0 1.0 1.0 1.0 2.0 2.0
On-Call (hours) Fire/EMS Instructor 2560.0 0.0 416.0 Fire/EMS Logistics Assistant 0.0 0.0 2496.0 2560.0 0.0 2912.0
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F-6 Supplementary Information James City County, VA
Authorized Positions Per Department
FY2020 FY2021 FY2022 Fund/Department Current Position Title Adopted Adopted Proposed Change from FY2021 Adopted Budget Fleet and Equipment Full-Time Regular Automotive Inventory Specialist 1.0 1.0 1.0 Automotive Service Coordinator 1.0 1.0 1.0 Automotive Technician I/II/III 3.5 4.0 4.0 Director Fleet and Equipment Division 1.0 1.0 1.0 Lead Automotive Technician 1.0 1.0 1.0 Small Engine Mechanic 1.0 1.0 1.0 8.5 9.0 9.0
Part-Time Regular Administrative Assistant (1,430 hours) 0.0 1.0 1.0
Part-Time Temporary (hours) Administrative Support 1040.0 0.0 0.0
General and Capital Svcs. Full-Time Regular Administrative Assistant 0.5 0.5 0.5 Administrative Coordinator 1.0 1.0 1.0 Assistant Director General and Capital Services Department 1.0 1.0 1.0 Budget/Procurement Specialist 0.0 0.0 1.0 New position included in FY2022 Proposed budget Capital Projects Coordinator 2.0 2.0 3.0 New position included in FY2022 Proposed budget Chief Civil Engineer Capital Projects 1.0 1.0 1.0 Director General and Capital Services Department 1.0 1.0 1.0 Environmental Sustainability Coordinator 1.0 1.0 1.0 Information Systems Technician 1.0 1.0 1.0 Inspector I/II/III 2.0 2.0 2.0 Operations Project Coordinator 1.0 1.0 1.0 11.5 11.5 13.5 Part-Time Regular Administrative Assistant (1,040 hours) 0.0 1.0 1.0
Part-Time Temporary (hours) General Services Assistant 1040.0 1040.0 1040.0 Capital Projects Coordinator 0.0 0.0 2080.0 1040.0 1040.0 3120.0
Grounds Maintenance Full-Time Regular Administrative Assistant 0.5 0.5 0.5 Grounds Foreman 1.0 1.0 1.0 Groundskeeper I/II/III 19.0 19.0 20.0 New position added in FY2021 by Board; School Retirement Landscape Technician 1.0 1.0 0.0 Reclassified to Lead Landscape Groundskeeper Lead Athletics Groundskeeper 0.0 0.0 1.0 Reclassified from Lead Groundskeeper Lead Groundskeeper 5.0 5.0 4.0 Reclassified to Lead Athletics Groundskeeper Lead Landscape Groundskeeper 0.0 0.0 1.0 Reclassified from Landscape Technician Parks and Grounds Superintendent 1.0 1.0 1.0 Spray Technician 1.0 1.0 1.0 28.5 28.5 29.5 Human Resources Full-Time Regular Administrative Assistant 1.0 0.0 0.0 Administrative Coordinator 1.0 1.0 1.0 Director Human Resource Department 1.0 1.0 1.0 Human Resource Specialist I/II 2.0 2.0 2.0 Senior Human Resource Specialist 1.0 2.0 2.0
Training & Development Coordinator 1.0 1.0 0.0 Training, Development & Recognition Coordinator 0.0 0.0 1.0 7.0 7.0 7.0 Part-Time Regular Benefits Coordinator (1,040 hours) 1.0 1.0 1.0 Administrative Assistant (1,040 hours) 0.0 1.0 1.0 1.0 2.0 2.0 Part-Time Temporary (hours) Administrative Assistant 2080.0 1040.0 0.0 2080.0 1040.0 0.0
Information Resources Mgmt. Full-Time Regular Chief Video Engineer 1.0 0.0 0.0 Communications Specialist 1.0 0.0 0.0 Director Information Resources Management Division 1.0 1.0 1.0 GIS Analyst 1.0 1.0 1.0 GIS Supervisor 1.0 1.0 1.0 Graphic Designer 1.0 0.0 0.0 Multimedia Production Specialist 1.0 0.0 0.0 Records and Imaging Administrator 1.0 1.0 1.0 Records and Imaging Technician 1.0 1.0 1.0 Senior Records and Imaging Technician 1.0 1.0 1.0 Video Production Administrator 0.0 1.0 1.0 Video Production Specialist 0.0 2.0 2.0 Web and Publications Specialist 2.0 2.0 2.0 Web and Publications Supervisor 1.0 1.0 1.0 Web Interaction Designer 1.0 1.0 1.0 14.0 13.0 13.0
Information Tech. Core Appl. Full-Time Regular Application Support Analyst 2.0 2.0 3.0 New position added in FY2021 Programmer Analyst/Project Manager 3.0 3.0 3.0 Programmer Analyst Supervisor 1.0 1.0 1.0 6.0 6.0 7.0
Information Tech. Infrastructure Full-Time Regular Assistant Director Information Resources Management 0.0 1.0 1.0 Database Administrator 1.0 1.0 1.0 Infrastructure and Network Security Supervisor 1.0 0.0 0.0 Network System Engineer 2.0 2.0 2.0 Systems Administrator 1.0 1.0 1.0 Systems Architect 1.0 1.0 1.0 Technology Support Technician 2.0 2.0 2.0 Telecommunications Network Engineer 0.0 0.0 1.0 Reclassified from Telecommunications Network Specialist Telecommunications Network Specialist 1.0 1.0 0.0 Reclassified to Telecommunications Network Engineer 9.0 9.0 9.0
______
F-7 Supplementary Information James City County, VA
Authorized Positions Per Department
FY2020 FY2021 FY2022 Fund/Department Current Position Title Adopted Adopted Proposed Change from FY2021 Adopted Budget Parks and Recreation Full-Time Regular Administrative Coordinator 2.0 2.0 2.0 Budget Management Specialist 1.0 1.0 1.0 Chief Park Ranger 1.0 1.0 1.0 Customer Service Representative 3.0 0.0 0.0 Director Parks and Recreation Department 1.0 1.0 1.0 Information Systems Technician 1.0 1.0 1.0 Lead Lifeguard 2.0 2.0 2.0 Operations Manager 8.0 8.0 8.0 Park Ranger 1.0 1.0 1.0 Park Supervisor 3.0 2.0 2.0 Parks Administrator 1.0 1.0 1.0
Parks and Recreation Assistant Director 0.0 0.0 1.0 Reclass from Parks and Recreation Business Analyst included in FY2022 Proposed budget
Parks and Recreation Business Analyst 1.0 1.0 0.0 Reclass to Parks and Recreation Assistant Director included in FY2022 Proposed budget Program Coordinator 11.0 12.0 13.0 Reclass from Recreation Supervisor included in FY2022 Proposed budget Recreation Centers Administrator 1.0 1.0 1.0 Recreation Services Administrator 1.0 1.0 1.0 Recreation Supervisor 10.0 10.0 9.0 Reclass to Program Coordinator included in FY2022 Proposed budget Senior Account Clerk 1.0 1.0 1.0 Senior Administrative Services Coordinator 1.0 1.0 1.0 Senior Communications Specialist 1.0 1.0 1.0 Senior Customer Service Representative 0.0 3.0 3.0 Senior Fitness Trainer 1.0 1.0 1.0 Therapeutic Recreation Leader 1.0 1.0 1.0 Volunteer and Resource Coordinator 1.0 1.0 1.0 54.0 54.0 54.0 Part-Time Regular Account Clerk (1,040 hours) 1.0 1.0 1.0 Administrative Assistant for Volunteer Program (1,456 hours) 0.0 1.0 1.0 Assistant Recreation Supervisor (13,104 hours) 5.0 9.0 9.0 Customer Assistant (3,484 hours) 3.0 0.0 0.0 Customer Service Representative (8,944 hours) 0.0 10.0 10.0 Fitness Attendant (4,628 hours) 2.0 6.0 6.0 Fitness Trainer (1,040 hours) 1.0 1.0 1.0 Lifeguard (8,060 hours) 2.0 11.0 11.0 Mail Courier (1,560 hours) 1.0 1.0 1.0 Park Attendant (30,732 hours) 3.0 30.0 30.0 Increase from 30,316 hours included in FY2022 Proposed budget Park Ranger (2,080 hours) 0.0 3.0 3.0 Park Supervisor (1,300 hours) 1.0 1.0 1.0 Recreation Leader (19,344 hours) 0.0 22.0 22.0 Therapeutic Recreation Leader (2,912 hours) 0.0 2.0 2.0 19.0 98.0 98.0
Part-Time Temporary/On Call (hours) Administrative Assistant for Volunteer Program 1456.0 0.0 0.0 Assistant Recreation Supervisor 1408.0 1552.0 1552.0 Bus Driver 1219.0 1309.0 1309.0 Customer Service Representative 0.0 1744.0 1744.0 Fitness Attendant 2500.0 1252.0 1252.0 Instructor I 1760.0 1282.0 1282.0 Instructor II 7576.0 12898.0 12898.0 Instructor III 3150.0 4122.0 4122.0 Lead Lifeguard 1352.0 0.0 0.0 Lifeguard 11456.0 6877.0 6877.0 Park Attendant 33124.0 10612.0 11112.0 Park Ranger 2123.0 0.0 0.0 Park Supervisor 920.0 2010.0 2010.0 Recreation Leader 23567.0 3923.0 3923.0 Recreation Supervisor 194.0 1660.0 1660.0 Therapeutic Recreation Leader 5045.0 2133.0 2133.0 96850.0 51374.0 51874.0
Planning Full-Time Regular Administrative Coordinator 2.0 2.0 2.0 Planner I/II/III 7.0 7.0 7.0 Principal Planner 2.0 2.0 2.0 11.0 11.0 11.0
Police Full-Time Regular Administrative Coordinator 1.0 1.0 2.0 New position included in FY2022 Proposed budget Administrative Supervisor 1.0 1.0 1.0 Deputy Police Chief 1.0 1.0 1.0 Police Chief 1.0 1.0 1.0 Police Crime Analyst 1.0 1.0 1.0 Police Lieutenant 6.0 6.0 6.0 Police Major 2.0 2.0 2.0 Police Officer I/II/III/IV 84.0 85.0 85.0 Police Records Technician 2.0 2.0 2.0 Police Sergeant 10.0 10.0 10.0 Public Relations & Special Projects Administrator 1.0 1.0 1.0 Senior Police Investigator 1.0 0.0 0.0 111.0 111.0 112.0
Part-Time Regular Accreditation Assistant (1,300 hours) 0.0 1.0 1.0 Increase from 1,040 hours included in FY2022 Proposed budget Property Control Assistant (1,300 hours) 0.0 1.0 1.0 Police Crime Analyst (1,456 hours) 0.0 0.0 1.0 New position included in FY2022 Proposed budget 0.0 2.0 3.0
On-Call (hours) Accreditation Assistant 1040.0 0.0 0.0 Property Control Assistant 1300.0 0.0 0.0 2340.0 0.0 0.0
______
F-8 Supplementary Information James City County, VA
Authorized Positions Per Department
FY2020 FY2021 FY2022 Fund/Department Current Position Title Adopted Adopted Proposed Change from FY2021 Adopted Budget Purchasing Full-Time Regular Administrative Coordinator 1.0 1.0 1.0 Director Purchasing Division 1.0 1.0 1.0 Procurement Specialist I/II 2.0 2.0 2.0 Senior Procurement Specialist 1.5 2.0 2.0 5.5 6.0 6.0
Real Estate Assessments Full-Time Regular Administrative Coordinator 2.0 2.0 1.0 Reclassified to Real Estate Appraiser I/II Director Real Estate Assessments Division 1.0 1.0 1.0 Real Estate Appraiser I/II 4.0 4.0 5.0 Reclassified from Administrative Coordinator Real Estate Information Specialist 1.0 1.0 1.0 8.0 8.0 8.0
Satellite Services Office Full-Time Regular Reclassified from Satellite Services Assistant; conversion from part-time Accounting Accounting Technician I/II 0.0 0.0 2.0 Technician I/II included in FY2022 Proposed budget Lead Satellite Services Assistant 1.0 1.0 0.0 Reclassified to Senior Accounting Technician Satellite Services Manager 1.0 1.0 1.0 Satellite Services Assistant 1.0 1.0 0.0 Reclassified to Accounting Technician I/II Senior Accounting Technician 0.0 0.0 1.0 Reclassified from Lead Satellite Services Assistant 3.0 3.0 4.0 Part-Time Regular Reclassified from Satellite Services Assistant; conversion to full-time Accounting Technician Accounting Technician I/II (1,300 hours) 0.0 0.0 0.0 I/II included in FY2022 Proposed budget Satellite Services Assistant (1,300 hours) 1.0 1.0 0.0 Reclassified to Accounting Technician I/II
Sheriff Constitutional Officer Sheriff 1.0 1.0 1.0
Full-Time Regular Administrative Coordinator 1.0 1.0 1.0 Chief Deputy Sheriff 1.0 1.0 1.0 Deputy Sheriff I/II/III 12.0 12.0 12.0 Deputy Sheriff Sergeant 2.0 2.0 2.0 16.0 16.0 16.0 Part-Time Regular Deputy Sheriff I/II/III (3,120 hours) 0.0 3.0 3.0
On-Call (hours) Deputy Sheriff I/II/III 4410.0 1290.0 1290.0
Solid Waste Mgmt. Full-Time Regular Reclassified from Senior Convenience Center Attendant; new position included in FY2022 Convenience Center Attendant I/II 1.0 1.0 4.0 Proposed budget Recycling Account Representative 1.0 0.0 0.0 Senior Convenience Center Attendant 2.0 2.0 0.0 Reclassified to Convenience Center Attendant I/II Solid Waste Foreman 1.0 1.0 1.0 Solid Waste Superintendent 1.0 1.0 1.0 Utility Specialist 0.0 1.0 1.0 6.0 6.0 7.0 Part-Time Regular Convenience Center Attendant (4,160 hours) 3.0 4.0 4.0
Part-Time Temporary (hours) Convenience Center Attendant 1040.0 0.0 0.0
Stormwater and Res. Protection Full-Time Regular Assistant Director Stormwater 1.0 1.0 0.0 Chief Civil Engineer 1.0 1.0 1.0 Civil Engineer I/II/III 2.0 2.0 2.0 Director Stormwater Division 1.0 1.0 1.0 Engineering Assistant 1.0 1.0 1.0 Inspection Sections Chief 0.0 0.0 1.0 Inspection Supervisor 1.0 1.0 1.0 Inspector I/II/III 5.0 5.0 5.0 Lead Engineering Assistant 1.0 1.0 1.0 Lead Inspector 1.0 1.0 0.0 Planner I/II/III 2.0 4.0 4.0 Resource Protection Chief 0.0 0.0 1.0 Stormwater Coordinator 1.0 0.0 0.0 Stormwater Specialist 1.0 0.0 0.0 Sureties Coordinator 0.0 0.0 1.0 New position included in FY2022 Proposed budget 18.0 18.0 19.0 Part-Time Regular Administrative Coordinator (1,040 hours) 1.0 1.0 1.0
______
F-9 Supplementary Information James City County, VA
Authorized Positions Per Department
FY2020 FY2021 FY2022 Fund/Department Current Position Title Adopted Adopted Proposed Change from FY2021 Adopted Budget Treasurer Constitutional Officer Treasurer 1.0 1.0 1.0
Full-Time Regular Accounting Technician I/II 6.0 6.0 6.0 Assistant Treasurer 1.0 1.0 1.0 Delinquent Collections Supervisor 1.0 1.0 1.0 Delinquent Tax Collector I/II 3.0 3.0 3.0 Financial Analyst 1.0 1.0 0.0 Reclassified to Senior Accountant Senior Accountant 1.0 1.0 2.0 Reclassified from Financial Analyst 13.0 13.0 13.0 Part-Time Regular Accounting Technician I/II (1,040 hours) 0.0 1.0 1.0
On-Call (hours) Accounting Technician I/II 1040.0 0.0 0.0
Voter Reg. and Elections Full-Time Other General Registrar 1.0 1.0 1.0
Full-Time Regular Senior Assistant General Registrar 2.0 2.0 2.0 Voting Infrastructure Coordinator 0.0 0.0 1.0 New position included in FY2022 Proposed budget 2.0 2.0 3.0
Part-Time Regular Assistant General Registrar (1,352 hours) 1.0 1.0 1.0
On-Call (hours) Election Equipment Technician 168.0 168.0 168.0 Assistant General Registrar 1100.0 1100.0 1100.0 Senior Election Equipment Technician 52.0 52.0 52.0 1320.0 1320.0 1320.0
Zoning Enforcement Full-Time Regular Deputy Zoning Administrator 1.0 1.0 1.0 Zoning Administrator 1.0 1.0 1.0 Zoning Officer I/II 2.0 2.0 2.0 4.0 4.0 4.0
______
F-10 Supplementary Information James City County, VA
Authorized Positions Per Department
FY2020 FY2021 FY2022 Fund/Department Current Position Title Adopted Adopted Proposed Change from FY2021 Adopted Budget
OTHER FUNDS Virginia Public Assistance Full-Time Regular Accounting Technician I/II 1.0 1.0 1.0 Accounts Payable Specialist 1.0 1.0 1.0
Administrative Assistant 6.0 6.0 8.0 Conversion from part-time regular and new position included in FY2022 Proposed budget Administrative Supervisor 1.0 1.0 1.0 Assistant Director Social Services Department 1.0 1.0 1.0 Benefits Program Chief 1.0 1.0 1.0 Benefits Program Specialist I/II 11.0 11.0 11.0 Benefits Program Supervisor 2.0 2.0 2.0 Budget Management Specialist 1.0 1.0 1.0 Chief of Services 1.0 1.0 1.0 Children's Services Act (CSA) Coordinator 1.0 1.0 1.0 CONECT Program Case Manager 0.0 0.0 1.0 New position included in FY2022 Proposed budget CONECT Program Coordinator 0.0 1.0 1.0 Director Social Services Department 1.0 1.0 1.0 Family First Program Coordinator 0.0 0.0 1.0 New position included in FY2022 Proposed budget Family Services Assistant 3.0 3.0 3.0 Family Services Specialist 1.0 1.0 0.0 Reclassified to Family Services Specialist I/II/III Family Services Specialist I/II/III 13.0 13.0 14.0 Reclassified from Family Services Specialist Family Services Supervisor 3.0 3.0 3.0 Information Systems Technician 1.0 1.0 1.0 Senior Benefits Program Specialist 6.0 6.0 6.0 Senior Family Services Specialist 1.0 0.0 0.0 56.0 56.0 60.0 Part-Time Regular Administrative Assistant (1,040 hours) 2.0 2.0 1.0 Conversion to full-time included in FY2022 Proposed budget Senior Benefits Program Specialist (1,040 hours) 1.0 1.0 1.0 Family Services Specialist I/II/III (1,040 hours) 0.0 1.0 1.0 3.0 4.0 3.0 On-Call (hours) Family Services Specialist I/II/III 2080.0 1040.0 1040.0
Housing and Neigh. Develop. Full-Time Regular Administrative Coordinator 1.0 1.0 1.0 Administrator Neighborhood Development 1.0 1.0 1.0 Assistant Administrator Neighborhood Development 1.0 1.0 1.0 Housing Manager 1.0 1.0 1.0 Housing Rehabilitation Specialist 1.0 1.0 1.0 Housing Specialist I/II 3.0 3.0 3.0 Senior Housing Specialist 1.0 1.0 1.0 9.0 9.0 9.0 Full-Time Limited-Term Administrative Assistant 0.0 1.0 1.0
Part-Time Regular Administrative Assistant (1,040 hours) 1.0 0.0 0.0
Colonial Comm. Corrections Full-Time Other Administrative Coordinator 1.0 1.0 1.0 Assistant Director Colonial Community Corrections 1.0 1.0 1.0 Director Colonial Community Corrections Agency 1.0 1.0 1.0 Intake Officer 1.0 1.0 1.0 Pretrial/Probation Officer I/II 10.0 8.0 8.0 Senior Pretrial Officer 0.0 1.0 1.0 Senior Probation Officer 0.0 1.0 1.0 14.0 14.0 14.0 Part-Time Other Administrative Assistant (1,248 hours) 1.0 1.0 1.0 Criminal Justice Planner (1,040 hours) 1.0 1.0 1.0 Pretrial and Probation Officer (1,456 hours) 0.0 1.0 1.0 2.0 3.0 3.0 Part-Time Temporary (hours) Probation Officer 1248.0 0.0 0.0 1248.0 0.0 0.0
Special Projects/Grants Full-Time Limited-Term Attorney I 1.0 1.0 1.0
Care Team Coordinator 1.0 1.0 1.0 Care Team Nurse Case Manager 1.0 1.0 1.0 Care Team Social Work Case Manager 1.0 1.0 1.0 Victim Advocate 2.0 2.0 2.0 Victim Assistance Assistant Director 1.0 1.0 1.0 Victim Assistance Director 1.0 1.0 1.0 Building Security and Custodial Services Superintendent 0.0 0.5 0.0 Added per BOS in FY2020; funded by the CARES Act through 12/30/2020 Housing Outreach Stabilization Specialist 0.0 0.0 1.0 New position added in FY2021; funded by grant 8.0 8.5 9.0 Part-Time Limited-Term Pretrial/Probation Officer I/II (1,040 hours) 1.0 1.0 1.0 Pretrial/Probation Officer I/II (1,456 hours) 1.0 1.0 1.0 Project Coordinator (1,456 hours) 1.0 1.0 1.0 3.0 3.0 3.0 Part-Time Temporary (hours) General Office Clerk 2184.0 2184.0 2184.0
On-Call (hours) Assistant CERT Manager 700.0 700.0 700.0 Fire/EMS Instructor 250.0 250.0 250.0 950.0 950.0 950.0
______
F-11 Supplementary Information James City County, VA
General Fund Revenues by Source IN PERCENT General Licenses, Use of Property Other Permits, Fines & Money & Charges Inter- Fiscal Year Taxes Local Taxes Fees Forfeitures Property for Services Govt. Misc. Total 2013 64.4 12.1 4.5 0.2 0.1 3.4 15.1 0.2 100.0 2014 64.8 11.9 4.7 0.2 0.1 3.2 14.9 0.2 100.0 2015 64.0 12.5 4.8 0.2 0.1 3.4 14.9 0.1 100.0 2016 65.1 12.2 4.6 0.2 0.1 3.5 14.2 0.1 100.0 2017 65.6 12.2 4.7 0.1 0.1 3.2 14.0 0.1 100.0 2018 66.3 12.0 4.5 0.1 0.1 3.2 13.7 0.1 100.0 2019 64.9 13.8 4.6 0.1 0.1 3.0 13.4 0.1 100.0 2020 66.5 12.2 4.3 0.1 0.1 2.8 13.9 0.1 100.0 2021 (Est.) 68.4 10.9 3.5 0.1 0.1 2.8 14.1 0.1 100.0 2022 (Est.) 71.0 13.2 4.3 0.1 0.1 3.5 7.7 0.1 100.0
IN DOLLARS Fiscal General Other Local Licenses, Fines & Use of Money Charges for Year Property Taxes Taxes Permits, Fees Forfeitures & Property Services Inter-Govt. Misc. Total 2013$ 109,112,196 $ 20,427,116 $ 7,623,652 $ 295,355 $ 199,268 $ 5,736,864 $ 25,597,288 $ 412,092 $ 169,403,831 2014 112,151,342 20,680,269 8,134,299 293,625 194,575 5,549,607 25,869,543 191,693 173,064,953 2015 112,542,078 21,986,110 8,443,821 271,615 142,230 5,944,750 26,299,196 320,563 175,950,363 2016 124,363,595 23,243,899 8,779,496 309,278 205,768 6,623,273 27,079,952 250,331 190,855,592 2017 128,094,252 23,767,254 9,049,208 270,716 204,793 6,170,392 27,365,451 250,732 195,172,798 2018 130,402,106 23,627,630 8,892,499 265,561 181,013 6,352,952 26,901,889 198,106 196,821,756 2019 134,744,837 28,531,163 9,496,532 295,703 166,340 6,230,843 27,747,002 278,344 207,490,764 2020 138,724,196 25,371,284 8,878,568 235,378 198,996 5,925,138 28,998,454 254,963 208,586,977 2021 (Est.) 138,783,000 22,187,500 7,110,600 175,000 200,000 5,624,900 28,501,400 229,300 202,811,700 2022 (Est.) 143,485,000 26,700,000 8,667,000 248,000 205,000 7,055,600 15,641,400 198,000 202,200,000
F-12 Supplementary Information James City County, VA
Ratio of Annual Debt Service Expenditures for General Bonded Debt to Total General Expenditures Ratio of Debt Total General Service to Total Total Debt Governmental General Fiscal Year Principal Interest Service Expenditures Expenditures 2013$ 23,473,305 $ 9,522,081 $ 32,995,386 $ 215,304,486 15.3% 2014 16,417,326 8,822,326 25,239,652 211,866,777 11.9% 2015 16,862,695 8,781,971 25,644,666 218,984,810 11.7% 2016 17,122,377 6,188,222 23,310,599 226,845,449 10.3% 2017 16,206,234 6,841,056 23,047,290 231,072,402 10.0% 2018 16,284,125 6,195,080 22,479,205 231,635,241 9.7% 2019 14,343,182 5,848,486 20,191,668 251,898,565 8.0% 2020 14,282,841 5,447,279 19,730,120 243,309,721 8.1% 2021 (Est.) 13,637,795 5,003,208 18,641,003 226,599,953 8.2% 2022 (Est.) 13,769,984 4,795,680 18,565,664 251,128,225 7.4%
OVERVIEW Source: Figures for FY2013-FY2020 are obtained from Table 11 in the James City County CAFR, June 30, 2020. FY2021-FY2022 figures are estimates based on the Debt Service Fund budget and estimated totals for Total General Governmental Expenditures, which includes the General Fund, Others Funds, and the County's estimated share of School Expenditures.
F-13 Supplementary Information James City County, VA
Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita
Ratio of Net Net Debt Service Bonded Debt Bonded Assessed Gross Monies Net Bonded to Assessed Debt per Fiscal Year Population Valuation Bonded Debt Available Debt Valuation Capita 2013 70,376 $ 11,991,913,497 $ 80,004,294 $ 2,920,538 $ 77,083,756 0.64 $ 1,095 2014 71,254 12,165,747,571 72,164,244 2,920,369 69,243,875 0.57 972 2015 72,682 12,420,621,529 65,458,589 1,219,616 64,238,973 0.52 884 2016 73,767 12,511,337,556 49,844,842 1,221,521 48,623,321 0.39 659 2017 74,795 12,818,125,753 44,155,482 1,222,024 42,933,458 0.33 574 2018 75,776 13,065,070,419 38,348,323 1,226,463 37,121,860 0.28 490 2019 76,211 13,407,219,197 33,966,163 - 33,966,163 0.25 446 2020 77,202 13,686,990,111 29,479,003 - 29,479,003 0.22 382 2021 (Est.) 77,892 13,960,729,913 26,476,393 - 26,476,393 0.19 340
2022 (Est.) 78,905 14,239,944,511 23,393,783 - 23,393,783 0.16 296 OVERVIEW Counties in the Commonwealth of Virginia are not subject to a legal debt limitation based on a percentage of total assessed value of real estate.
Source: Figures for FY2013-FY2020 are obtained from Table 11 in the James City County CAFR, June 30, 2020. FY2021-FY2022 estimates are based on estimated Total Assessed Valuation, estimated Gross Bonded Debt and estimated Debt Service Reserve Funds. FY2021-FY2022 population projections obtained from the James City County Planning Division.
F-14 Supplementary Information James City County, VA
Assessed and Estimated Actual Value of Taxable Property Assessed Value
Real Property & Public Personal Service % of Property % of Fiscal Real Personal Public Total Assessed Estimated Estimated Year Property Property Service* Value Actual Value Actual Value 2013$ 10,921,180,200 $ 838,145,072 $ 232,588,225 $ 11,991,913,497 100.00 ** 2014 11,067,756,400 864,017,834 233,973,337 12,165,747,571 100.00 ** 2015 11,148,405,300 935,845,627 336,370,602 12,420,621,529 100.00 ** 2016 11,352,153,219 923,006,481 236,177,856 12,511,337,556 100.00 ** 2017 11,608,801,433 963,974,321 245,349,999 12,818,125,753 100.00 ** 2018 11,797,419,633 1,020,082,452 247,568,334 13,065,070,419 100.00 ** 2019 12,089,303,067 1,055,648,228 262,267,902 13,407,219,197 100.00 ** 2020 12,241,257,556 1,057,675,114 388,057,441 13,686,990,111 100.00 ** 2021 (Est.) 12,486,082,707 1,078,828,616 395,818,590 13,960,729,913 100.00 ** 2022 (Est.) 12,735,804,361 1,100,405,188 403,734,962 14,239,944,511 100.00 ** OVERVIEW ** Personal Property assessed as follows: Mobile Homes at 100% of Estimated Actual Value; Machinery and Tools at 25% of capitalized cost; Vehicles are at 100%.
Source: Figures for FY2013-FY2020 are obtained from Table 5 in the James City County CAFR, June 30, 2020. Figures for FY2021-FY2022 are estimates.
F-15 Supplementary Information James City County, VA
List of Principal Property Taxpayers 2020 Property Percent of Name Taxes Assessed County Total Anheuser-Busch, Inc. $ 5,381,053 3.63% Virginia Electric & Power Company 3,605,740 2.43% Seaworld Parks & Entertainment, LLC 2,285,269 1.54% Wal-Mart, Inc. 1,245,018 0.84% Premium Outlets of Williamsburg (1) 1,225,641 0.83% Williamsburg Plantation Owners Association 1,098,272 0.74% Powhatan Plantation Owners Association 1,009,305 0.68% Williamsburg Landing, Inc. 973,077 0.66% Ball Metal Container 876,225 0.59% Manor Club @ Ford's Colony 690,088 0.47% Totals $ 18,389,688 12.41%
OVERVIEW Source: James City County CAFR, June 30, 2020, Table 7. (1) Premium Outlets includes two related parties, Williamsburg Outlets, LLC and Williamsburg Mazel, LLC. They are combined in this table to show the value of the shopping center. List of Principal Employers Percent of total County Name Employees employment Williamsburg-James City County Public Schools 1000+ 5.14% Busch Entertainment 1000+ ** Wal-Mart Distribution Center 500-999 2.84% James City County 500-999 2.46% Riverside Regional Medical Center 500-999 1.74% Eastern State Hospital 500-999 1.69% Anheuser-Busch Inbev 500-999 1.49% Williamsburg Landing 500-999 1.05% Owens & Minor/AVID 250-499 0.98% Jamestown-Yorktown Foundation 250-499 0.71% Total 18.10%
OVERVIEW Source: James City County CAFR, June 30, 2020, Table 14. ** Busch Gardens became publicly traded during fiscal year 2013, and information is not available. Unemployment Rate and Labor Force Calendar Civilian Labor Number Number Unemployment Year Force Employed Unemployed Rate 2010 32,243 30,205 2,038 6.3% 2011 32,605 30,618 1,987 6.1% 2012 32,988 31,101 1,887 5.7% 2013 33,690 31,891 1,799 5.3% 2014 34,650 32,941 1,709 4.9% 2015 34,250 32,765 1,485 4.3% 2016 34,206 32,883 1,323 3.9% 2017 35,352 34,080 1,271 3.6% 2018 36,554 35,552 1,002 2.7% 2019 37,219 36,166 1,053 2.8% 2020 37,120 33,576 3,544 9.5%
OVERVIEW Source: James City County CAFR, June 30, 2020, Table 13.
F-16 Supplementary Information James City County, VA
Households and Population Total Number of Institutional Household Households Persons per Fiscal Year Population* Population** Population*** **** Household***** 2013 69,945 1,095 68,850 28, 090 2.45 2014 70,711 1,172 69,539 28, 414 2.45 2015 72,187 1,124 71,063 29, 135 2.44 2016 74,289 1,211 73,078 29, 875 2.45 2017 74,881 1,202 73,679 30, 629 2.41 2018 75,294 1,205 74,089 30, 240 2.45 2019 76,211 1,153 75,058 30, 636 2.45 2020 77,202 1,143 76,059 31, 044 2.45 2021 77,892 1,163 76,729 31, 318 2.45 2022 78,905 1,163 77,742 31, 731 2.45
OVERVIEW *2013-2020 Total Population estimates are provided by the JCC Planning Division and represent the estimate for July 1st of each year. Staff’s projections for FY2021 and FY2022 are based on the average annual incremental change in population from 2013-2020, which resulted in a 1.3% growth rate, as provided by FMS.
**2013-2020 figures include both institutional and non-institutional population grouped together as “group quarter population" and includes nursing home population. Projections for 2021 and 2022 are based on the average group quarter population from 2013 to 2020.
***Total Household Population represents Total Population minus Institutional Population.
****Number of Household (occupied housing units) figures are provided by the James City County Planning Division utilizing Certificate of Occupancy data from James City County Building Safety and Permits. Projections for 2021 and 2022 are calculated by dividing Total Household Population by Persons per Household.
*****2013-2020 Persons per Household estimates are based on the 2000 and 2010 Census average household size carried forward. Projections for 2021 and 2022 are based on the 2010 Census household size carried forward.
78,000 31,500 31,000 76,000 30,500 74,000 30,000
72,000 29,500 29,000 70,000 28,500 68,000 28,000 27,500 Numberof Households Total Household Population 66,000 27,000 64,000 26,500 2013 2014 2015 2016 2017 2018 2019 2020
Total Household Population Number of Households
F-17 Supplementary Information James City County, VA
Median Household Income
$83,048
$80,000 $74,241 $71,564
$60,665 $60,293 $60,000
$50,046
$40,000 2010 2011 2012 2013 2014 2015 2016 2017 2018
James City County Commonwealth of Virginia United States
OVERVIEW Source: Figures for FY2010-FY2018 are obtained from Table 13 in the James City County CAFR, June 30, 2020. Statistics after FY2018 are not yet available.
Educational Attainment 100% 13% 10% 90% 19%
80% 17% 20% 70% 25% 8% Graduate or Professional Degree 7% 60% Bachelor's Degree 7% 24% Associate's Degree 50% 23% Some College 40% 20% High School Grad/GED 30% 28% Some High School 26% 8th Grade or Less 20% 22%
10% 7% 8% 4% 0% 2% 4% 5% James City County Commonwealth of Virginia United States
OVERVIEW (Population 18 years and over) Source: U.S. Census Bureau, American Community Survey, 2011-2015.
F-18 Supplementary Information James City County, VA
Population by Race and Gender James City Commonwealth of Race County Virginia United States White 53,792 5,486,852 223,553, 265 Black or African American 8,805 1,551,399 38,929,319 American Indian or Alaska Native 197 29,225 2,932, 248 Asian 1,506 439,890 14,674,252 Native Hawaiian/Pacific Islander 55 5,980 540,013 Other 924 254,278 19,107, 368 Multiple Races 1,730 233,400 9,009,073 Total 67,009 8,001,024 308,745,538
James City Commonwealth of Gender County Virginia United States Male 32,346 3,925,983 151,781,326 Female 34,663 4,075,041 156,964,212 Total 67,009 8,001,024 308,745,538
OVERVIEW Source: 2010 U.S. Census Age Distribution Age 2000 2010 0-14 9,254 19.2% 11,608 17.3% 15-19 2,838 5.9% 4,120 6.1% 20-34 7,484 15.6% 9,741 14.5% 35-44 7,866 16.4% 8,133 12.1% 45-64 12,563 26.1% 19,537 29.2% 65+ 8,097 16.8% 13,870 20.7% 48,102 100.0% 67,009 100.0%
OVERVIEW Source: Figures are obtained from Table 13 in the James City County CAFR, June 30, 2020.
30
25
20
15
10
5 0-14 15-19 20-34 35-44 45-64 65+
2000 2010
F-19 Supplementary Information James City County, VA
Glossary Accrual Basis – A basis of accounting in which Budgetary Control – The control or management of transactions are recognized at the time they are a governmental unit or enterprise in accordance with incurred, not when cash is received or spent. an approved budget for the purpose of keeping expenditures/expenses within the limitations of Appropriation – A legal authorization made by the available appropriations and available revenues. Board of Supervisors to permit the County to incur obligations and to make expenditures of resources for Capital Assets – Assets of long-term character which specific purposes; approved on an annual basis. are intended to continue to be held or used, such as land, buildings, infrastructure, vehicles, machinery, Assessed valuation – A basis for levying taxes set furniture, and other equipment. upon real estate or other property by the Real Estate Assessor and the Commissioner of the Revenue. Capital Expenditure – Money spent on acquiring or maintaining capital assets, such as land, buildings, Assigned Fund Balance – Amounts a government and equipment. intends to use for a specific purpose, including budgeted use of prior year fund balance. Capital Improvement – Expenditures related to the acquisition, expansion, or rehabilitation of an Balanced Budget – The County Administrator infrastructure or facility. annually proposes, and the Board of Supervisors adopts, a budget or financial plan for the upcoming Capital Improvement Program (CIP) – A plan for year in which the revenues available (including any capital expenditures to provide long-lasting physical available fund balance from prior years) match or improvements to be incurred over a fixed period of exceed the projected expenditures. several future years. Bond – A written promise to pay a sum of money on Capital Projects – A long-term, capital-intensive a specific date at a specified interest rate. The most investment project with a purposed to build upon, common types of bonds are general obligation and add to, or improve a capital asset. revenue bonds. Bonds are primarily used to finance capital projects. Constitutional Offices – The offices or agencies directed by elected officials whose positions are
Budget – A comprehensive plan of financial operation established by the Constitution of the embodying an estimate of proposed expenditures for Commonwealth of Virginia or its statues. a given period of the proposed means of financing them. COVID-19 - The name given by the World Health Organization (WHO) on February 11, 2020 for the Budget Document – The instrument used by the disease caused by the novel coronavirus SARS-CoV-2. budget-making authority to present a comprehensive financial program to the Board of Supervisors. Debt Service – The County’s obligation to pay the principal and interest of all bonds and other debt Budget Message – The opening section of the instruments according to a pre-determined payment budget, which provides the Board of Supervisors and schedule. the public with a general summary of the most important aspects of the budget, changes from the Debt Service Fund - Fund accounts for the current and previous fiscal years, and the views and accumulation of resources for, and the payment of, recommendations of the County Administrator. long-term debt principal and interest.
Budget Process – A series of steps involved in the Delinquent Taxes – Unpaid taxes that remain on and planning, preparation, implementation, and after the date on which a penalty for non-payment is monitoring of the County Budget. attached.
F-20 Supplementary Information James City County, VA
Glossary Department – A major functional component of the Function – A group of related programs crossing County, which indicates overall management organizational boundaries and aimed at responsibility for an operation or a group of related accomplishing a broad goal or accomplishing a major operations. service.
Depreciation – The process of estimating and Fund – An accounting entity that has a set of self- recording the lost usefulness, expired useful life, or balancing accounts and that records all financial diminution of service of a capital asset that cannot or transactions for specific activities or government will not be restored by repair and will be replaced. The functions. Commonly used funds are: general fund, cost of the capital asset’s lost usefulness is the special revenue funds, debt service funds, capital depreciation or the cost to reserve in order to replace project funds, enterprise funds, trust and agency the item at the end of its useful life. funds, and internal service funds.
Disbursement – The payment for goods or services. Fund Balance – The accumulation of excess revenues over expenditures. Division – A specific function within a department. General Fund – The County’s operating fund; this Economic Development Authority (EDA) – A fund accounts for most of the financial resources of separate entity of the County that promotes industry the government, including property taxes, licenses and develops trade by inducing manufacturing, and permits, local taxes, service charges, and other industrial, and commercial enterprises to locate or types of revenue. This fund includes most of the basic remain in the County. operating services, such as general administration, Encumbrance – The legal commitment of court services, public safety, financial administration, appropriated funds to purchase an item or service. To community development, general services, parks and encumber funds means to set aside or commit funds recreation, contributions, and nondepartmental. for future expenditures. General Obligation Bonds (GO Bonds) – Bonds that Enterprise Fund – A self-supporting fund designed finance a variety of public projects such as buildings to account for activities provided to external and improvements, and require a voter referendum. customers and supported by user charges. Generally Accepted Accounting Principles (GAAP) Expenditures – The outflow of funds paid or to be – Uniform minimum standards for financial paid for an asset or goods or services obtained accounting and recording. regardless of when the expense is actually paid. Government Accounting Standards Board (GASB) – Expenses – Charges incurred (whether paid The ultimate authoritative accounting and financial immediately or unpaid) for operation, maintenance, reporting standard-setting body for state and local interest, and other charges. government. Government Finance Officers Association (GFOA) Fiscal Year – The time period designated by the – County signifying the beginning and ending period An association of public finance professionals for recording financial transactions. James City founded in 1906 as the Municipal Finance Officers County has specified July 1 to June 30 as its fiscal year. Association. The GFOA has played a major role in the development and promotion of generally accepted Fringe Benefits – Employee compensation that is in accounting principles for the state and local addition to wages or salaries. government since its inception.
Full-Time Equivalent (FTE) – Full-time employee.
F-21 Supplementary Information James City County, VA
Glossary Governmental Funds – Funds generally used to Performance Measures – Specific quantitative and account for tax-supported activities. qualitative measures of work performed as an objective of the department. Grant – A contribution by a government or other organization to support a particular function. Personal Property – A category of property identified for purposes of taxation in Virginia. It is Infrastructure – Long-lived capital assets that comprised of personally owned vehicles, as well as normally are stationary in nature and can be corporate property and business equipment. preserved for a number of years. Property Tax – Taxes levied on both real and personal Inventory – A detailed listing of property currently property according to the property’s valuation and held by the government. the tax rate. Lease Revenue Bonds – Bonds issued to finance the Proprietary Fund – A fund category used to account acquisition, construction, improvement, furnishing, for the business-type activities within a government. and/or equipping of capital projects with a financing lease agreement entered into at the same time of the Real Property – Real estate, including land and bond issuance. improvements, classified for purposes of assessment.
Line Item – An individual expenditure (or expense) Reconciliation – A detailed summary of increases and category listing in the budget. decreases in expenditures from one budget year to another. Long Term Debt – Debt with maturity of more than one year after the date of issuance. Revenue – Funds that the government receives as income. It includes such items as tax payments, fees Major Fund – Any fund whose revenues or from specific services, receipts from other expenditures, excluding other financing sources and governments, fines, forfeitures, grants, shared uses, constitute more than 10% of the revenues or revenues, and interest income. expenditures of the appropriated budget. Revenue Bonds – Bonds usually sold for constructing Modified Accrual Accounting – A basis of accounting a project that will produce revenue for the that is a combination of cash and accrual accounting government. The revenue is used to pay the principal since expenditures are immediately incurred as a and interest of the bond. liability while revenues are not recorded until they are actually received or are “measurable” and “available Risk Management – An organized attempt to protect for expenditure”. a government’s assets against accidental loss in the most economical method. Nonmajor Fund – All other funds that are not considered major. Special Revenue Fund – Accounts for the proceeds of specific revenue sources that are legally restricted Operating Budget – The portion of the budget that for specified purposes other than for major capital pertains to daily operations that provides basic projects. governmental services. The operating budget contains appropriations for such expenditures as Surplus – The excess of revenues over expenditures personnel, supplies, utilities, materials, vel, tra and for a fund during the fiscal year. fuel. Tax Rate – The amount of tax levied for each $100 of assessed value.
F-22 Supplementary Information James City County, VA
Glossary Transfers From Other Funds – Budget line item used to reflect transfers of financial resources into one fund from another fund.
Transfers To Other Funds – Budget line item used to reflect transfers of financial resources out of one fund to another fund.
Unassigned Fund Balance – Fund balance that is available for any purpose. This amount is reported only in the General Fund.
Virginia Retirement System (VRS) – An agent multiple-employer public retirement system that acts as a common investment and administrative agent for the political subdivisions in the Commonwealth of Virginia
F-23 Supplementary Information James City County, VA
Acronyms ACH – Automated Clearing House GASB – Government Accounting Standards Board
APVA – Association for the Preservation of Virginia GFOA – Government Finance Officers Association Antiquities GOB – General Obligation Bonds BMP – Best Management Practice GWCTA – Greater Williamsburg Chamber and Tourism BWC – Body Worn Camera Alliance
CAA – Community Action Agency HB – House Bill
CAD – Computer Aided Dispatch HUD – The United States Department of Housing and Urban Development CARES – Coronavirus Aid, Relief, and Economic Security HVAC – Heating, Ventilating, and Air Conditioning
CASA – Court-Appointed Special Advocates IRM – Information Resources Management
CCC – Colonial Community Corrections ITCA – Information Technology Core Application
CDR – Child Development Resources JCC – James City County
CERT – Citizen Emergency Response Team JCSA – James City Service Authority
CIP – Capital Improvement Program LRB – Lease Revenue Bonds
CRFP – Chickahominy Riverfront Park MGD – Million Gallons per Day
CSA – Children’s Services Act MMBTU – One Million British Thermal Units
DEQ – Department of Environmental Quality MOM – Management, Operation, and Maintenance
DMV – Department of Motor Vehicles MPJDC – Middle Peninsula Juvenile Detention Commission EDA – Economic Development Authority NIMS – National Incident Management System EMPG – Emergency Management Performance Grant OTMDC – Olde Towne Medical and Dental Center EMS – Emergency Medical Services PDA – Project Development Agreement EOC – Emergency Operations Center PHD – Peninsula Health District FFWTP – Five Forks Water Treatment Plant PLC – Programmable Logic Controller FMS – Financial and Management Services PSA – Primary Service Area FOIA – Freedom of Information Act QSCB – Qualified School Construction Bonds FTE – Full-time Equivalent REACH – Resources Enabling Affordable Community FY – Fiscal Year Housing GAAP – Generally Accepted Accounting Principles RFP – Request for Proposal
F-24 Supplementary Information James City County, VA
Acronyms RMS – Records Management System
SB – Senate Bill
SCADA – Supervisory Control and Data Acquisition
SOQ – Standards of Quality from the Virginia Department of Education
SWAT – Special Weapons and Tactics
UPS – Uninterruptible Power Supply
VASH – Veterans Affairs Supportive Housing
VDOT – Virginia Department of Transportation
VHDA – Virginia Housing Development Authority
VPRJ – Virginia Peninsula Regional Jail
VPSA – Virginia Public School Authority
WATA – Williamsburg Area Transit Authority
WJCC – Williamsburg James City County Public Schools
WMBG – The City of Williamsburg
WHO – World Health Organization
WRL – Williamsburg Regional Library
F-25
This page intentionally left blank. APPENDIX TAX AND FEE SCHEDULES Appendix Introduction James City County, VA
Tax Rate and Fee Schedules
OVERVIEW The following appendices provide information on the tax rates assessed and the fees charged by James City County. Please note that the tax rates and fees listed are presented as of a point in time and may be subject to change. The information in these appendices should not be viewed in isolation, as additional taxes or fees may apply depending on the particular situation.
Changes to tax rates or fees proposed in this budget are highlighted in the related appendix. Depending on the timing or method of payment, certain penalties, interest, or additional fees may apply. For FY2022, please note that certain fees may be subject to change related to COVID-19.
Please contact the applicable County department or visit the County’s website (www.jamescitycountyva.gov) for further information on tax rates and fees.
G-1 Appendix A – Tax Rate Schedule James City County, VA
Tax Rate Schedule GENERAL PROPERTY TAXES
FY2022 Proposed Tax Description FY2021 Rate Changes Real Estate Property Expressed in dollars per $100.00 of assessed value Real Estate $0.84 No Change Personal Property Expressed in dollars per $100.00 of assessed value Individual Personal Property Automobiles $4.00 No Change Airplanes $4.00 No Change Boats (5 tons or more) $1.00 No Change Boats (less than 5 tons) $3.50 No Change Motor Homes $4.00 No Change Motorcycles $4.00 No Change Trailers $4.00 No Change Business Personal Property Assessed at 25% of capitalized cost All equipment, tools, furniture, fixtures, books, appliances, computers, peripherals, cell phones, cash registers, and any other tangible (physical) item $4.00 No Change used in a business Mobile Homes Manufactured Homes (not on a permanent foundation) $0.84 No Change Machinery and Tools Assessed at 25% of capitalized cost Equipment used in the manufacturing process $4.00 No Change Public Service Property Expressed in dollars per $100.00 of assessed value Property owned by regulated public utilities $0.84 No Change
G-2 Appendix A – Tax Rate Schedule James City County, VA
Tax Rate Schedule OTHER LOCAL TAXES
FY2022 Proposed Tax Description FY2021 Rate Changes Local Sales Tax and Historic Triangle Sales Tax Collected with the 5.00% State Sales Tax at the time of sale Local Sales Tax 1.00% No Change Collected by the State and remitted to the County Historic Triangle Sales Tax 1.00% No Change Collected by the State, and 50% is remitted to the County and 50% is remitted to the State's Historic Triangle Marketing Fund Transient Occupancy Tax Collected and remitted by hotels, motels, rooming houses, bed & breakfasts, vacation rentals, campgrounds, and others who provide lodging for under 30 days
Transient Occupancy Tax 5.00% No Change Additional Transient Lodging Tax Collected and remitted by eligible businesses at the rate of $2 per room-nights Additional Transient Lodging Tax $2.00/room-night No Change Meals Tax Collected and remitted by restaurants, caterers, food vendors, and others who sell food that is intended for immediate consumption Meals Tax 4.00% No Change Cigarette Tax Proposed to begin on July 1, 2021: To be collected on the retail sale of cigarettes
Cigarette Tax — $0.40/pack Deeds of Conveyance Collected by the State related to the sale of property and remitted to the County $1.00 for every Deeds of Conveyance (Grantor's Tax) $1,000 of the sales No Change price Recordation Tax Collected by the State related to the sale of property and remitted to the County $0.25 for every Recordation Tax No Change $100 of sales price Bank Franchise Tax Collected by the State related to bank capital and remitted to the County $1.00 per $100 of Bank Franchise Tax No Change net capital
G-3 Appendix A – Tax Rate Schedule James City County, VA
Tax Rate Schedule LICENSES, PERMITS, AND FEES
FY2022 Proposed Tax Description FY2021 Rate Changes Business, Professional and Occupational Licenses The first year license tax is based on the business’ reasonable estimate of expected gross receipts. This estimate will be corrected to actual in the second year with either a credit or a supplemental billing. In the second year and every later year, the tax is based on prior year actual gross receipts. Gross Receipts exceeding $4,000 but less than $50,000 $30.00/year No Change Gross Receipts at least $50,000 but less than $100,000 $50.00/year No Change *Additional rates apply for gross receipts over $100,000. The annual charge will be either a $50.00 license fee or an applicable rate listed below, whichever is greater. $0.16 per $100.00 of Contractors and persons constructing their own account for sale No Change gross receipts $0.20 per $100.00 of Retailers No Change gross receipts $0.20 per $100.00 of Financial, real estate and professional services No Change gross receipts Repair, personal and business services, and all other businesses and occupations $0.36 per $100.00 of No Change not specifically listed or exempted gross receipts $0.05 per $100.00 of Wholesalers No Change purchases $100.00/each Carnivals, circuses and speedways No Change performance Fortune tellers, clairvoyants and practitioners of palmistry $1,000.00/year No Change $0.36 per $100.00 of Massage clinic or therapist No Change gross receipts Itinerant merchants or peddlers $500.00/year No Change $0.20 per $100.00 of Dealers in precious metals No Change gross receipts
Permanent coliseums, arenas or auditoriums having a maximum capacity in $1,000/year No Change excess of 10,000 persons, open to the public
Savings and loan associations $50.00/year No Change Wholesale druggist license $10.00/year No Change *Additional license fees may apply depending on the nature of a given business. Please refer to the County Code or contact the Commissioner of Revenue to determine any additional fees that may apply. Motor Vehicle License Fee One time fee assessed upon registration of a vehicle in the County $10.00/vehicle Motor Vehicle License Fee (one-time per registration) No Change registration Utility Consumption Fee Assessed by the State based on an individual's usage of utilities, and the State remits the local share to the County Refer to Section 58.1-2900 of the Code of Virginia for a breakdown of the rates assessed for utility consumption Other Permits and Fees Please refer to Appendix B for information on specific fees and charges for services managed by specific County Departments
G-4 Appendix B – Fee Schedule James City County, VA
Fee Schedule BUILDING SAFETY AND PERMITS
FY2022 Proposed Fee Description FY2021 Fee Changes Inspections Annual Elevator Inspections Traction Elevator $210.00 each No Change Hydraulic Elevator $157.00 each No Change Annual Inspection certificate by a third-party inspector $52.50 each No Change Amusement Device Inspections Small Mechanical Ride or Inflatable Amusement Device $26.25 each No Change Circular or Flat-ride less than 20 feet in height $36.75 each No Change Spectacular Ride which cannot be inspected as a circular ride or flat-ride due to $57.75 each No Change complexity or height Coaster exceeding 30 feet in height $157.50 each No Change Weekend or after-hours amusement device and tent inspections $90.00 each No Change Generators used exclusively with amusement devices; excluding small portable $52.50 each No Change generators serving only cord and plug connected equipment loads Certificate of Occupancy (No certificate of occupancy shall be issued until all inspection fees have been paid, $52.50 each No Change includes residential and non-residential.) 30-day temporary certificate of occupancy—residential $52.50 each No Change 30-day temporary certificate of occupancy—nonresidential $105.00 each No Change 30-day temporary certificate of occupancy renewal—residential $105.00 each No Change 30-day temporary certificate of occupancy renewal—nonresidential $210.00 each No Change Fire Department—New Construction (In addition to fees for building code permits and inspections when a fire department employee will participate in such inspections.) Fire protection system acceptance tests (including fire alarm, fire sprinkler, $52.50 each No Change standpipe, fire pump.) Commercial range hood fire suppression system acceptance tests $52.50 each No Change Certificate of Occupancy inspections excluding single- and two-family residences $52.50 each No Change Mobile Home Installation (The fee for the inspection of the mobile home installation shall supersede any fee $52.50 each No Change otherwise required for the inspection for an electrical or plumbing permit for that mobile home.) Permits Building Permit* Minimum Building Permit Fee $52.50 each No Change Construction of any building -or- addition where the floor area is increased, and installation -or- erection of any industrialized building unit based on the floor area to be $0.1365 per square No Change constructed as computed from exterior building dimensions at each floor foot
(Any residential building, any unenclosed carport, porch or stoop, when built in conjunction with and at the same time as the dwelling, shall be excluded from the square footage computation.) $0.105 per square Construction of a garage, barn, pole shed or similar structure, when not foot of the exterior No Change constructed at the time of and under the permit of the main dwelling dimensions of the building 1.05% of the Alteration or repair of any building or structure, or for the construction or current value of all erection of piers bulkheads, exterior walls or fences, towers, swimming pools or No Change service, labor and other structures or things materials Demolition or razing of any building or structure having a floor area greater than 200 square feet $52.50 each No Change (No fee shall be charged for a permit to raze a building with a floor area of 200 square feet or less.)
G-5 Appendix B – Fee Schedule James City County, VA
Fee Schedule BUILDING SAFETY AND PERMITS, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Permits, Continued Building Permit,* continued Relocation of a building or structure, in part or in whole from one location to $0.105 per square another, or into or out of the county or to a new location within the same lot or foot of the gross No Change parcel of land. floor area. 1.05% of the retail value or current market value of the Construction not covered by any of the above work being done; No Change provided, that the minimum permit fee shall be $52.50 The Building Permit Fee shall be double for any construction that has As listed above No Change commenced before a permit is obtained. Electrical Permit Minimum Electrical Permit Fee $52.50 each No Change Installation of each electrical service system in new construction, the fee shall Single/Three be determined from the rated size of the service panels in amperes as follows: Phase 0-60 amps $52.50/$52.50 No Change 61-100 amps $52.50/$57.75 No Change 101-150 amps $63.00/$68.25 No Change 151-200 amps $68.25/$73.50 No Change Over 200 amps, plus $15.75 for each additional 50 amps or fraction thereof $68.25/$73.50 No Change over 200 amps Installation of a temporary service, or the reconnection of a mobile home $52.50 each No Change Increasing the size of the electrical service to any building structure, or mobile home Service up to and including 200 amperes $52.50 each No Change $52.50 plus $15.75 for each 50 amperes Service over 200 amperes No Change or fraction thereof over 200 amperes. For relocation of any existing service for which the size is not increased $52.50 each No Change No additional fee shall be charged for outlets when the size of the service is No Fee No Change increased Addition to any existing electrical installation 1-100 outlets $52.50 each No Change $52.50 plus $0.21 Over 100 outlets for each outlet over No Change 100 Mechanical and Gas Permits Minimum Mechanical or Gas Permit Fee* $52.50 each No Change Basic permit fee First $1,000 value $52.50 each No Change $52.50 plus $5.25 Over $1,000 value per $1,000 or No Change fraction thereof Replacement, repair or alteration of mechanical systems or equipment in existing buildings, structures or additions thereto First $1,000 value $52.50 each No Change $52.50 plus $5.25 Over $1,000 value per $1,000 or No Change fraction thereof *Domestic cooking equipment and space heaters in dwelling units are exempt from mechanical permit fees. Inspections of this equipment are required. $0.01 × $1,000 of Fuel piping permit (applies when permit is for fuel piping work only) valuation or fraction No Change thereof
G-6 Appendix B – Fee Schedule James City County, VA
Fee Schedule BUILDING SAFETY AND PERMITS, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Permits, Continued Mechanical and Gas Permits, continued L.P.G (i.e. butane, propane, etc.) tanks and associated piping permit (Total water capacity in gallons.) 0-500 $52.50 each No Change 501-2,000 $52.75 each No Change $57.75 plus $1.05 Over 2,000 No Change per 10,000 gallons Tanks and associated piping for flammable liquids permit (Capacity in gallons.) 0-10,000 $52.50 each No Change 10,001-20,000 $57.75 each No Change 20,001-50,000 $63.00 each No Change $73.50 plus $5.25 Over 50,000 per 25,000 gallons No Change or fraction thereof Removal of storage tanks $52.50 each No Change Fire suppression systems (Includes standpipes) New construction First $1,000 value $52.50 each No Change $52.50 plus $5.25 Over $1,000 value per $1,000 or No Change fraction thereof All others First $1,000 value $52.50 each No Change $52.50 plus $5.25 Over $1,000 value per $1,000 or No Change fraction thereof Elevators, dumbwaiters, moving stairways, moving walks, manlifts or special hoisting and conveying equipment New construction First $1,000 value $52.50 each No Change $52.50 plus $5.25 Over $1,000 value per $1,000 or No Change fraction thereof All others First $1,000 value $52.50 each No Change $52.50 plus $5.25 Over $1,000 value per $1,000 or No Change fraction thereof Permit Reissuance $52.50 for each six- Permits becoming invalid, as specified by the Code, may be reissued up to a No Change month period period of five years Plumbing Permit Minimum Plumbing Permit Fee $52.50 each No Change Installation of each plumbing fixture or appliance $7.35 each No Change Installation of the water distribution system in each building $15.75 each No Change Connection of any building drain to a public or private sanitary sewage disposal $7.35 each No Change system Each sewer (sanitary or storm), manhole (sanitary or storm), roof drain or other $7.35 each No Change similar device
G-7 Appendix B – Fee Schedule James City County, VA
Fee Schedule BUILDING SAFETY AND PERMITS, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Permits, Continued Plan Review Minimum Review Fee $15.75 each No Change $21.00 for each 1,000 square feet of Plan Review Fee (to be paid at the time of application submittal) No Change floor space or part thereof Supplemental plan review for work proposed in the flood plain $52.50 each No Change Revised Plans—when such plans are substantially different than the original plans or the previous review comments have not been addressed and necessitate the issuance of additional review comments Minimum Review Fee $7.35 each No Change $21.00 for each 1,000 square feet of Plan Review Fee No Change floor space or part thereof First: $52.50 Reinspection Second: $105.00 Third and No Change (any building, electrical, mechanical, plumbing, elevator, mobile home, amusement Subsequent: device) $210.00 Administrative Fee A fee of shall be charged at the time of application to offset the cost of making inspections, issuing permits, enforcement and other expenses incident to the $52.50 each No Change administration of this article or to the filing or processing of any appeal or amendment thereto Levy required by the Code of Virginia of up to two percent. Local building departments shall collect such levy and transfer it quarterly to the Department of No Change Housing and Community Development.
G-8 Appendix B – Fee Schedule James City County, VA
Fee Schedule STORMWATER AND RESOURCE PROTECTION
FY2022 Proposed Fee Description FY2021 Fee Changes Erosion and Sediment Control Land Disturbing Activity and Erosion & Sediment Control Plans Single-family residential structure $105.00 each No Change Residential subdivision $73.50 per lot No Change $882.00 per acre for first 15 acres All other land disturbing activities (residential site plan) plus $588.00 for No Change each additional acre over 15 acres $630.00 per acre for first 15 acres All other land disturbing activities (nonresidential plan) plus $420.00 for No Change each additional acre over 15 acres The permit fee shall be double for any land disturbing that has commenced As listed above No Change before a permit is obtained. Fee Schedule for Registration and Issuance of General VPDES Permit for Discharge of Stormwater from Construction Activities Chesapeake Bay Preservation Act land disturbing activity (not subject to general permit coverage; sites within designated areas of Chesapeake Bay Act localities $304.50 each No Change with land disturbance acreage equal to or greater than 2,500 square feet and less than one acre) General/Stormwater Management—small construction activity/land clearing (areas within common plans of development or sale with land disturbance $304.50 each No Change acreage less than one acre) General/Stormwater Management—small construction activity/land clearing (sites or areas within common plans of development or sale with land $2,835.00** No Change disturbance acreage equal to or greater than one acre and less than five acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $3,570.00 each No Change disturbance acreage equal to or greater than five acres and less than ten acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $4,725.00 each No Change disturbance acreage equal to or greater than ten acres and less than 50 acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $6,405.00 each No Change disturbance acreage equal to or greater than 50 acres and less than 100 acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $10,080.00 each No Change disturbance acreage equal to or greater than 100 acres) **Pursuant to amendments to the Virginia Stormwater Management Act, as amended, § 62. 1-44. 15:28 of the Code of Virginia this fee tier will be $304.50 for small construction activity involving a single-family detached residential structure with a site or area, within or outside a common plan" of development or sale, that is equal to or greater than one acre but less than five acres. In addition, neither a registration statement nor payment of the Department's portion of the statewide permit fee shall be required for construction activity involving a single- family detached residential structure, within or outside a common plan of development or sale within this tier, and all other tiers consistent with §62. 1-44. 15:28(A)(8). Modification or Transfer of Registration Statements for the General VPDES Permit for Discharges of Stormwater from Construction Activities 9VAC25-870- General/Stormwater Management—small construction activity/land clearing (areas within common plans of development or sale with land disturbance less $21.00 each No Change than one acre) General/Stormwater Management—small construction activity/land clearing (sites or areas within common plans of development or sale with land $210.00 each No Change disturbance acreage equal to or greater than one acre and less than five acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $262.50 each No Change disturbance acreage equal to or greater than five acres and less than ten acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $315.00 each No Change disturbance acreage equal to or greater than ten acres and less than 50 acres)
G-9 Appendix B – Fee Schedule James City County, VA
Fee Schedule STORMWATER AND RESOURCE PROTECTION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Erosion and Sediment Control, Continued Modification or Transfer of Registration Statements for the General VPDES Permit for Discharges of Stormwater from Construction Activities 9VAC25-870- 825, continued General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $472.50 each No Change disturbance acreage equal to or greater than 50 acres and less than 100 acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $735.00 each No Change disturbance acreage equal to or greater than 100 acres) Fee Schedule for the Maintenance of the General VPDES Permit for Discharges of Stormwater from Construction Activities 9VAC25-870-830. Chesapeake Bay Preservation Act Land Disturbing Activity (not subject to the general permit coverage; sites within designated areas of Chesapeake Bay Act $52.50 each No Change localities with land disturbance acreage equal to or greater than 2,500 square feet and less than one acre) General/Stormwater Management—small construction activity/land clearing (areas within common plans of development or sale with land disturbance $52.50 each No Change acreage less than one acre) General/Stormwater Management—small construction activity/land clearing (sites or areas within common plans of development or sale with land $420.00 each No Change disturbance acreage equal to or greater than one acre and less than five acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $525.00 each No Change disturbance acreage equal to or greater than five acres and less than 10 acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $682.50 each No Change disturbance acreage equal to or greater than 10 acres and less than 50 acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $945.00 each No Change disturbance acreage equal to or greater than 50 acres and less than 100 acres) General/Stormwater Management—large construction activity/land clearing (sites or areas within common plans of development or sale with land $1,470.00 each No Change disturbance acreage equal to or greater than 100 acres) The permit fee shall be double for any construction that has commenced before As listed above No Change a permit is obtained. Certificate of Occupancy (No certificate of occupancy shall be issued until all inspection fees have been paid, $52.50 each No Change includes residential and non-residential.) 30-day temporary certificate of occupancy—residential $52.50 each No Change 30-day temporary certificate of occupancy—nonresidential $105.00 each No Change 30-day temporary certificate of occupancy renewal—residential $105.00 each No Change 30-day temporary certificate of occupancy renewal—nonresidential $210.00 each No Change First: $52.50 Second: $105.00 Reinspection Third and No Change Subsequent: $210.00 As-Built Plan Review: Small Nonresidential (up to 3 BMPs) $300.00 each No Change As-Built Plan Review: Large Nonresidential (> 3 BMPs) $500.00 each No Change As-Built Plan Review: Small Residential (less than 5 acres) $300.00 each No Change As-Built Plan Review: Large Residential (> 5 acres) $500.00 each No Change Initial Surety establishment $500.00 each No Change Surety Renewal: Years 1—2 No Fee No Change Surety Renewal: Years 3—5 $500.00 each No Change Surety Renewal: Years 6—9 $700.00 each No Change Surety Renewal: Year 10 $1,200.00 each No Change Surety Renewal: Year 11 plus each subsequent year $2,000.00 each No Change
G-10 Appendix B – Fee Schedule James City County, VA
Fee Schedule STORMWATER AND RESOURCE PROTECTION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Subdivisions
$945.00 per practice for each best management practice constructed and $.9450 per foot for every foot of Stormwater Installation Inspection stormwater drain or channel No Change (For inspection by the stormwater and resource protection division of public constructed. This stormwater installations and private stormwater installations) fee shall be submitted at the time of filing an application for a land disturbance permit.
Water and Sewer Line Installation Inspection $1.5015 per foot for every foot of No Change (For inspection by the service authority of public water and sewer system sewer main or water installations) main constructed.
Major/Minor Subdivision $210.00 per plan No Public improvements required plus $73.50 per lot No Change for each lot over 2 $262.50 per plan Public improvements required plus $73.50 per lot No Change for each lot over 2 Townhouse or condominium subdivisions that have undergone site plan review $52.50 each No Change Each additional review after second resubmission $262.50 each No Change Exception requests pursuant to Section 19-18 $300.00 each No Change Wetlands Exceptions that must be granted by the manager $105.00 each No Change Permits affecting 20,000 square feet or less of wetlands $300.00 each No Change Permits affecting more than 20,000 but not more than 40,000 square feet or less $400.00 each No Change of wetlands Permits affecting more than 40,000 square feet $500.00 each No Change The permit fee shall be double for any construction that has commenced before a As listed above No Change permit is obtained The Chesapeake Bay Preservation Ordinance Exceptions that must be granted by the Chesapeake Bay Board $300.00 each No Change Exceptions that must be granted by the manager $105.00 each No Change The permit fee shall be double for any construction that has commenced before a As listed above No Change permit is obtained
G-11 Appendix B – Fee Schedule James City County, VA
Fee Schedule PLANNING AND ZONING
FY2022 Proposed Fee Description FY2021 Fee Changes Zoning Conceptual Plan $26.25 each No Change $210.00 plus the cost of postage to Height Limitation Waiver No Change notify adjacent property owners Chicken Keeping $21.00 each No Change Master Plan Initial Review $210.00 plus the Residential cluster, mixed use or a PUD with less than 400 acres cost of postage to No Change notify adjacent (PUDs more than 400 acres shall pay a rezoning fee only.) property owners Revision of Approved Plan $78.75 plus the cost of postage to Residential Cluster No Change notify adjacent property owners $157.50 plus the cost of postage to R-4, PUD, Mixed Use No Change notify adjacent property owners Public Hearing Applicant Deferral Request Does not apply where deferral is the result of a commission or board action. Cost of re- No Change advertising Does apply when the applicant fails to meet a staff imposed deadline for additional information relevant to the application. Size (per square Sign Permits foot of gross sign No Change area) x $5.25 Site Plan Administrative Review $630.00 plus Residential structures or improvements No Change $63.00 per unit $630.00 plus Nonresidential structures or improvements $0.0252 per sq. ft. No Change of building area $630.00 plus $63.00 per unit plus Mixed Use structures or improvements $0.0252 per sq. ft. No Change of nonresidential building area
Planning Commission and/or DRC Review $1,890.00 plus Residential structures or improvements No Change $63.00 per unit $1,890.00 plus Nonresidential structures or improvements $0.0252 per sq. ft. No Change of building area $1,890.00 plus $63.00 per residential unit plus Mixed Use structures or improvements No Change $0.0252 per sq. ft. of nonresidential building area
G-12 Appendix B – Fee Schedule James City County, VA
Fee Schedule PLANNING AND ZONING, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Zoning, Continued Site Plan, continued Amendment to an Approved Plan $105.00 plus Residential structures or improvements $10.50 per No Change residential unit $105.00 plus Nonresidential structures or improvements $0.0042 per sq. ft. No Change of building area $105.00 plus $10.50 per residential unit plus Mixed Use structures or improvements No Change $0.0042 sq. ft. of nonresidential building area Other Residential or nonresidential structures or improvements where number of dwelling units, building area, pavement or open space is not changed more $105.00 each No Change than 15% Zoning/Fire Dept. review only $21.00 each No Change Each additional review after second resubmission $262.50 each No Change Special Use Permit $1,050.00 plus $31.50 per acre*** General plus the cost of No Change postage to notify (If processed with a rezoning shall pay a rezoning fee only) adjacent property owners Manufactured Home $105.00 each No Change Family Subdivision under Section 24-214 $105.00 each No Change $420.00 plus the cost of postage to Amendment/Renewal to a Special Use Permit No Change notify adjacent property owners $1,575.00 plus the cost of postage to Communication Facilities under Division 6 No Change notify adjacent property owners ***Not to exceed $5,000.00 $945.00 per practice for each best management practice constructed and $0.945 per foot Stormwater Installation Inspection for every foot of stormwater drain or No Change (For inspection by the stormwater and resource protection division of public channel stormwater installations and private stormwater installations) constructed. Fee shall be submitted at the time of filing an application for a land disturbance permit. Rezoning**** $1,260.00 plus $78.75 per acre plus 5 acres or less the cost of postage No Change to notify adjacent property owners
G-13 Appendix B – Fee Schedule James City County, VA
Fee Schedule PLANNING AND ZONING, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Zoning, Continued Rezoning,**** continued
$1,260.00 plus $78.75 per acre plus More than 5, but no more than 10 acres the cost of postage No Change to notify adjacent property owners
$1,260.00 plus $78.75 per acre plus More than 10 acres the cost of postage No Change to notify adjacent property owners
Written request to the board of supervisors to amend proffered conditions where such amendment does not affect conditions of use or density and where a $210.00 each No Change public hearing is not required. **** Not to exceed $15,000.00/proffer amendments pay base fee only $262.50 plus the cost of postage to Zoning-Administrative Variance No Change notify adjacent property owners $525.00 plus the cost of postage to Zoning-Board of Zoning Appeals No Change notify adjacent property owners Zoning Verification Request $105.00 each No Change
G-14 Appendix B – Fee Schedule James City County, VA
Fee Schedule PARKS AND RECREATION
FY2022 Proposed Fee Description FY2021 Fee Changes Parks Resident/Nonresident Resident/Nonresident Camping Basic (no water) $22.00/$28.00 No Change Basic Water $24.00/$30.00 No Change Small Group (up to 24 people) $88.00/$104.00 No Change Large Group (up to 90 people) $330.00/$390.00 No Change Small Youth Group (up to 24 people) $48.00/$64.00 No Change Large Youth Group (up to 90 people) $180.00/$240.00 No Change Electric $24.00/$30.00 $26.00/$32.00 Water/Electric $26.00/$32.00 $32.00/$38.00 Prime Water/Electric $32.00/$38.00 No Change Prime Water/Electric/Sewer $38.00/$45.00 $40.00/$50.00 Monthly (March-April) $525.00/$575.00 $600.00/$725.00 Monthly (September-November) $525.00/$575.00 $600.00/$725.00 Monthly (December-February) $450.00/$500.00 $525.00/$600.00 Boat Rental Single Kayak/Stand-Up Paddle Board (hourly) $6.00/$9.00 No Change Single Kayak/Stand-Up Paddle Board (half-day) $15.00/$23.00 — Single Kayak/Stand-Up Paddle Board (daily) $25.00/$38.00 $20.00/$30.00 Tandem Kayak/Canoe (hourly) $10.00/$15.00 No Change Tandem Kayak/Canoe (half-day) $25.00/$35.00 — Tandem Kayak/Canoe (daily) $35.00/$53.00 $35.00/$50.00 Wet and Dry Storage Rental Fees Dry Boat Slip Transient (daily) $10.00/$10.00 $20.00/$20.00 Monthly $55.00/$55.00 $60.00/$60.00 Annually $550.00/$550.00 $600.00/$600.00 Uncovered Boat Slip Transient (daily) $15.00/$15.00 — $1.50 per foot / Transient per foot (daily) N/A $1.50 per foot 30 amp. N/A $3.00/$3.00 50 amp. N/A $6.00/$6.00 Monthly $175.00/$175.00 No Change Annually $1,600.00/$1,600.00 No Change Covered Boat Slip Monthly $200.00/$200.00 — 20' (+ Electricity: $25.00/month) N/A $160.00/$160.00 27' (+ Electricity: $33.75/month) N/A $216.00/$216.00 34' (+ Electricity: $42.50/month) N/A $272.00/$272.00 40' (+ Electricity: $50.00/month) N/A $320.00/$320.00 Annually $2,000.00/$2,000.00 — 20' (+ Electricity: $25.00/month) N/A $1,440.00/$1,440.00 27' (+ Electricity: $33.75/month) N/A $1,944.00/$1,944.00 34' (+ Electricity: $42.50/month) N/A $2,448.00/$2,448.00 40' (+ Electricity: $50.00/month) N/A $2,880.00/$2,880.00 Jet Ski Slip Monthly N/A $90.00/$90.00 Annually N/A $1,060.00/$1,060.00 Kayak Dry Storage Monthly $15.00/$23.00 No Change Annually $150.00/$225.00 No Change Paddle Craft Storage Fees Monthly $15.00/$23.00 $20.00/$20.00 Annually $150.00/$225.00 $200.00/$200.00
G-15 Appendix B – Fee Schedule James City County, VA
Fee Schedule PARKS AND RECREATION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Parks, Continued Resident/Nonresident Resident/Nonresident Boat Ramp Launch & Rental Fees Boat Ramp Launch (Daily), including paddle craft $5.00/$8.00 No Change Boat Ramp Launch Combo Pass (12-month) $75.00/$113.00 No Change Canoe & Kayak Boat Ramp Launch $2.00/$3.00 No Change Canoe & Kayak Annual Floating Launch Pass (12-month) $30.00/$45.00 No Change Battery Only (Hourly) $5.00/$7.00 No Change Battery Only (Daily) $15.00/$18.00 No Change Electric Motor Only (Hourly) $5.00/$7.00 No Change Electric Motor Only (Daily) $15.00/$18.00 No Change Jon Boat Only (Hourly) $6.00/$8.00 No Change Jon Boat Only (Daily) $18.00/$21.00 No Change Jon Boat with Electric Motor & Battery (Hourly) $12.00/$18.00 No Change Jon Boat with Electric Motor & Battery (Daily) $36.00/$54.00 No Change Bike Rental All Bikes (Adult/Youth) Hourly $6.00/$9.00 $8.00/$10.00 Half-Day $14.00/$21.00 — Full Day $24.00/$36.00 $25.00/$35.00 Tandem Bike Hourly $8.00/$12.00 $10.00/$15.00 Half-Day $24.00/$36.00 — Full Day $39.00/$59.00 $35.00/$50.00 Trailer Bike Full Day $5.00/$8.00 $5.00/$10.00 Parking (Nonresident only) Passenger Vehicle Parking: up to 8 passengers. Weekdays $4.00 $5.00 Passenger Vehicle Parking: up to 8 passengers. Weekends/Holidays $7.00 $10.00 High Occupancy Vehicle Parking: 9-15 passengers. Weekdays $10.00 $15.00 High Occupancy Vehicle Parking: 9-15 passengers. Weekends/Holidays $10.00 $20.00 Bus Parking: 16 or more passengers. Weekdays $15.00 $30.00 Bus Parking: 16 or more passengers. Weekends/Holidays $15.00 $30.00 Pools Daily Access Youth & Senior $4.00/$6.00 No Change Adult $5.00/$7.00 No Change Annual Pass Youth & Senior $45.00/$70.00 No Change Single Adult $50.00/$70.00 No Change Family $85.00/$125.00 No Change Chickahominy Riverfront Park - Shelter Rental Fees Woods Shelter - Half-Day (100 people capacity) $75.00/$100.00 No Change Woods Shelter - Full-Day (100 people capacity) $100.00/$125.00 No Change Pool Pavilion - Half-Day (75 people capacity) $75.00/$100.00 No Change Pool Pavilion - Full-Day (75 people capacity) $100.00/$125.00 No Change Freedom Park - Playground Shelter with Electricity Half-Day $50.00/$75.00 No Change Full Day $75.00/$100.00 No Change Freedom Park - Interpretive Center Lobby (available after 5p.m.) $30.00/hour No Change Meeting Room and Patio $60.00/hour No Change Use of 20' x 40' tent on patio $100.00/day No Change
G-16 Appendix B – Fee Schedule James City County, VA
Fee Schedule PARKS AND RECREATION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Parks, Continued Resident/Nonresident Resident/Nonresident Ironbound Park - Rentals Basketball Court (2-hour minimum) $25.00/hr/$35.00/hr No Change Shelter - Half-Day $50.00/$75.00 No Change Shelter - Full Day $75.00/$100.00 No Change Little Creek Reservoir Park - Shelter Rental Fees Shelter/Playground - Half-Day $50.00/$75.00 No Change Shelter/Playground - Full Day $75.00/$100.00 No Change Pool Rental Fees 0-30 People $190.00/$240.00 No Change 31-75 People $240.00/$290.00 No Change 76-100 People $290.00/$340.00 No Change Splash Pad Rental Fees 0-30 People $160.00/$210.00 No Change 31-75 People $210.00/$260.00 No Change Upper County Park Shelter Rental Shelter/Woods - Half-Day (50 people capacity) $50.00/$75.00 No Change Shelter/Woods - Full Day (50 people capacity) $75.00/$100.00 No Change Shelter/Playground - Half-Day (50 people capacity) $50.00/$75.00 No Change Shelter/Playground - Full Day (50 people capacity) $75.00/$100.00 No Change Large Pavilion - Half-Day (150 people capacity) $75.00/$100.00 No Change Large Pavilion - Full Day (150 people capacity) $100.00/$125.00 No Change Veterans Park Fees Picnic Shelter Rentals Willis G. Barnes Field Shelter (no electricity) - Half-Day $50.00/$75.00 No Change Willis G. Barnes Field Shelter (no electricity) - Full Day $75.00/$100.00 No Change Playground shelter (electricity) - Half-Day $50.00/$75.00 No Change Playground shelter (electricity) - Full Day $75.00/$100.00 No Change Court Rentals Basketball court - Hourly $15.00/$25.00 No Change Pickleball court - Hourly $15.00/$25.00 No Change Volleyball court - Hourly $15.00/$25.00 No Change Multipurpose Room Rentals Hourly $20.00/hour No Change Reservations requested before 8 a.m. $15.00/hour* No Change Reservations requested after 9 p.m. from Nov.-Feb. $15.00/hour* No Change Reservations requested after 10 p.m. from March-Oct. $15.00/hour* No Change *Additional Fee Warhill Sports Complex Ball field rental (2 hour minimum) $25.00/hr/$35.00/hr No Change Ball field lights $20.00/hr/$20.00/hr No Change Sandford B. Wanner Stadium $1,000/day Stadium - $500 Deposit No Change (Nonprofit-$750/day) Home/Visitor Concession Building - $100 Deposit $200/day No Change Use of Press Box - No Deposit $50/day No Change Individual, Private or For-Profit Org. / Jamestown Beach Event Park - Special Event Fees Local Civic Assoc. or Non-Profit Org. Application Fee (non-refundable) $25.00/$25.00 No Change Event Space #1 $250.00/$190.00 No Change Event Space #2 $250.00/$190.00 No Change Event Space #3 $250.00/$190.00 No Change Event Space #4 $250.00/$190.00 No Change Refundable Deposit $250.00/$250.00 No Change
G-17 Appendix B – Fee Schedule James City County, VA
Fee Schedule PARKS AND RECREATION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Recreation Resident/Nonresident Resident/Nonresident JCC Recreation Center - Fees & Passes Youth Passes (ages 5-17) 3 months $30.00/N/A No Change 6 months $45.00/$55.00 No Change 12 months $85.00/$100.00 No Change Adult Traditional (ages 18-54) 1 month $55.00/$60.00 No Change 3 months $85.00/N/A No Change 6 months $155.00/$175.00 No Change 12 months $285.00/$345.00 No Change Adult Premier (ages 18-54) 6 months $270.00/$320.00 No Change 12 months $500.00/$625.00 No Change Senior Traditional (ages 55+) 1 month $50.00/$55.00 No Change 3 months $70.00/N/A No Change 6 months $140.00/$160.00 No Change 12 months $260.00/$315.00 No Change Senior Premier (ages 55+) 6 months $240.00/$290.00 No Change 12 months $450.00/$500.00 No Change Family Pass 3 months $165.00/N/A No Change 6 months $310.00/$350.00 No Change 12 months $570.00/$690.00 No Change Corporate Individual 12 months $180.00/$180.00 No Change Corporate Family 12 months $405.00/$530.00 No Change Daily Access Daily Access Pass (Annual Fee - all ages) $10.00/$10.00 No Change Adult & Senior Daily Fee $8.00/$10.00 No Change Youth Daily Fee $2.00/$4.00 No Change JCC Recreation Center - Rental Rates (capacity) Community Rooms A, B, and C (50 per room) $50.00/room No Change Community Room D (25) $30.00 No Change Catering Kitchen (N/A) $25.00 No Change Gymnasium - entire gym (800)* $150.00 No Change Gymnasium - half gym (400)* $80.00 No Change Pool (100)* $150.00 No Change Recreation Center - entire (N/A) $300.00 No Change *Reservations for the entire facility, the gymnasium and the pool are only available after normal operating hours. After hours events require staff to monitor event activity and enforce building rules. Staffing levels and rates will vary depending on areas rented and participant counts. The Recreation Center Administrator will determine staffing levels on a case-by-case basis.
G-18 Appendix B – Fee Schedule James City County, VA
Fee Schedule PARKS AND RECREATION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Recreation, Continued Resident/Nonresident Resident/Nonresident Abram Fink Jr. Community Center - Fees & Passes Youth Passes (ages 5-17) 6 months Free/$25.00 No Change 12 months Free/$35.00 No Change Adult Pass (ages 18-54) 6 months $30.00/$45.00 No Change 12 months $40.00/$70.00 No Change Senior Pass (ages 55+) 6 months $20.00/$35.00 No Change 12 months $30.00/$50.00 No Change Family Pass 6 months $40.00/$65.00 No Change 12 months $55.00/$85.00 No Change Corporate Individual 12 months $25.00/$25.00 No Change Corporate Family 12 months $35.00/$60.00 No Change Daily Access Daily Access Pass (Annual Fee - all ages) $10.00/$10.00 No Change Adult & Senior Daily Fee $3.00/$5.00 No Change Youth Daily Fee Free/$2.00 No Change Abram Fink Jr. Community Center- Rental Rates (capacity) Meeting Room (20) $30.00/hr. No Change Multipurpose Room (35) $50.00/hr. No Change Gymnasium (N/A)* $100.00/hr. No Change Entire Community Center (N/A)* $200.00/hr. No Change *Reservations for the entire facility and the gymnasium are only available after normal operating hours. After hours events require staff to monitor event activity and enforce building rules. Staffing levels and rates will vary depending on areas rented and participant counts. The Recreation Center Administrator will determine staffing levels on a case-by- case basis. Individual, Private or For-Profit Org. / Legacy Hall Local Civic Assoc. or Non-Profit Org. $60.00/hr/$600/day/ Standard rate - Mon. - Thur. 8 a.m. - 11 p.m. (minimum of 2 hours) No Change $45.00/hr/ $450/day Premium rate - Fri. & Sat. 8 a.m. - 11 p.m., Sun. 8 a.m. - 6 p.m. (minimum $100/hr/$1,000/day/ No Change of 5 hours) $75.00/hr/$750/day
Processing Fee $25.00/$25.00 No Change Processing Fee - Reservations made less than 30 days before event $50.00/$50.00 No Change Refundable Deposit - Business Meetings, Seminars, Workshops, etc. $100.00/$100.00 No Change Refundable Deposit - Weddings, Receptions, Dinners, Private Parties, $250.00/$100.00 No Change Fundraisers, etc. Refundable Deposit - All events where alcohol is served $250.00/$250.00 No Change Gross receipts (for activities in which participants are charged a fee, the 10%/N/A No Change County may receive 10%)
G-19 Appendix B – Fee Schedule James City County, VA
Fee Schedule PARKS AND RECREATION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Activities, Classes, Events & Programs* Aquatics American Red Cross Lifeguard Training Course (Ages 15+) $205.00 No Change American Red Cross Lifeguard Re-Certification (Ages 15+) $60.00 No Change Aquatic Fitness Classes 10-Tab Pass $55.00 No Change Unlimited Monthly Pass - Without facility membership $50.00 No Change
Unlimited Monthly Pass - With 3, 6, or 12-month facility membership $30.00 No Change
Arts & Special Interest Youth/Teen Art Classes Winter & Spring $40.00 No Change Teen/Adult Art Classes Winter & Spring $125.00 No Change Oil Painting (Ages 16+) Summer $100.00 No Change Fall/Winter $130.00 No Change Pastels (Ages 16+) $100.00 No Change Acrylic Painting (Ages 16+) Summer $100.00 No Change Fall/Winter $130.00 No Change $140.00/class, Pottery (Ages 16+) No Change $20.00/bag of clay $10.00/2-visit pass/ Open Clay Studio (Ages 16+) $25.00/5-visit pass/ No Change $40.00/unlimited Youth/Teen Special Interest Classes PeeWee Painting At-Home Kit $10.00/kit No Change Teen Entrepreneurs: Becoming Your Own Boss (Ages 12-18) $15.00 No Change Preschool Summer Chocolate Making (Ages 3-5) $20.00 No Change Kid's Tropical Summer Cookie Decorating $20.00 No Change Adult Special Interest Classes At-Home Paint Night Kit (Individual) (Ages 18+) $15.00/kit No Change At-Home Paint Night Kit (Couples) (Ages 18+) $25.00/kit No Change Before & After School Programs Rec Connect Summer Camp 2021 Application Fee $50.00/child No Change Summer Camp 2021 - Full-time ($10.00 discount available for second $110.00/week No Change and subsequent children in the same family attending full time.) Summer Camp 2021 - Part-time $90.00/week No Change Before & After School 2021 Registration Fee $50.00/child No Change Before School $40.00/week No Change After School $50.00/week No Change Before & After School $65.00/week No Change Coupon punch card (10-visit punch card) $125.00 No Change Camps Spring Break (Ages 5-10) Spring Break Kick Off $25.00 No Change Outdoor Explorations $25.00 No Change Amazing Race $25.00 No Change Fishing on the James $25.00 No Change Hanging Out on the Chick $25.00 No Change Outdoor Camps Little Sprouts Nature Explorers (Ages 4-5) $55.00 No Change Nature in your Backyard (Ages 6-9) $55.00 No Change
G-20 Appendix B – Fee Schedule James City County, VA
Fee Schedule PARKS AND RECREATION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Activities, Classes, Events & Programs,* Continued Camps, continued Living in the Past (Ages 8-12) $75.00 No Change $170.00/Ages 8-11/ Out There with Riverside Outfitters (Ages 8-14) No Change $190.00/Ages 12-14 Campout! Camp (Ages 9-12) $75.00 No Change OP Adventures (Ages 11-13) $105.00 No Change Paddling Camp (Ages 11-14) $105.00 No Change Arts & Special Interest Camps DIY Art Adventures $100.00 No Change Mad Science presents Crazy Chemworks $160.00 No Change Spanish Camp (Ages 5-8) $100.00 No Change Kidz-R-Cookin' Around the World $155.00 No Change Camp Clay $100.00 No Change Mad Science presents Guts, Goo and Gross Science (Ages 6-10) $160.00 No Change Mighty Girls Yoga! Camp (Ages 7-11) $90.00 No Change Camp Chocolate (Ages 7-13) $115.00 No Change Cupcake Wars (Ages 7-13) $125.00 No Change Dessert Camp (Ages 7-13) $115.00 No Change Girls of American (Doll) History (Ages 8-11) $170.00 No Change DIY Fashion Camp (Ages 8-11) $145.00 No Change Head Start to Aviation (Ages 9-13) $110.00 No Change COPs Camp (Ages 10-13) $125.00 No Change CSI Camp (Ages 12-16) $90.00 No Change Broadway Camp (Ages 12-16) $90.00 No Change Sports Camps $115.00/Half day/ Virginia Legacy Recreational Soccer Camp (Ages 6-14) No Change $190/Full day Athletes Global Basketball Camp (Ages 6-16) $115.00 No Change Multi-Sport Camp (Ages 7-12) $95.00 No Change Hip Hop Dance/Cheer Camp (Ages 9-12) $115.00 No Change Fitness/Aerobics $40.00/single/ Personal Training (Ages 14+) $190.00/5-pack/ No Change $350.00/10-pack $20.00/single session/person/ $95.00/5- Partner Training No Change pack/person/ $180.00/10- pack/person $15.00/single session/person/ $70.00/5- Small Group Training No Change pack/person/ $125.00/10- pack/person $40.00/single/ Private Yoga Session (Ages 14+) $190.00/5-pack/ No Change $350.00/10-pack $20.00/single session/person/ $95.00/5- Partner Yoga Sessions No Change pack/person/ $180.00/10- pack/person
G-21 Appendix B – Fee Schedule James City County, VA
Fee Schedule PARKS AND RECREATION, CONTINUED
FY2022 Proposed Fee Description FY2021 Fee Changes Activities, Classes, Events & Programs,* Continued Fitness/Aerobics, continued Group Fitness Classes (Ages 14+) 10-Tab Pass $55.00 No Change Unlimited Monthly Pass - Without facility membership $50.00 No Change Unlimited Monthly Pass - With 3, 6, or 12-month facility membership $30.00 No Change
Health/Wellness Drumming for Wellness $35.00 No Change $7.00/single/ Kids Storybook Yoga (Ages 4-7) No Change $25.00/4-pack $8.00/single/ Youth Yoga (Ages 8-13) No Change $30.00/4-pack Getting Back in the Swing - Golf Fitness & Flexibility (Ages 14+) $10.00 No Change Intro to Yoga (Ages 14+) $30.00 No Change Yoga and the Trees (Ages 14+) $10.00 No Change Inclusion & Therapeutic Recreation Services Youth/Teens & Adults with Disabilities Got Goo? Fun & Sticky Sensory Play $5.00/family No Change Sensory Friendly Movie Night $5.00/family No Change Days of Discovery Spring Break Camp $100.00 No Change Sensory Friendly Pool Party $5.00/family No Change Outdoors Programs & Activities Archery 101 (Ages 9-15) $50.00 No Change Archery for Adults (Ages 16+) $50.00 No Change Tour Fort Monroe $20.00 No Change Sports Classes - Youth/Teens Multi-Sports Minis (Ages 3-5) $30.00 No Change Tot Shots (Ages 3-5) $30.00 No Change Jump Shots (Ages 6-8) $30.00 No Change Pint-Sized Soccer Series (Ages 3-8) $30.00 No Change Events/Leagues $750.00/team/ Spring Adult Co-ed Soccer (Ages-Women 18+, Men 30+) No Change $50.00/player Teens Teen Programs Teens On Point Summer Camp 2021 Registration fee $50.00 No Change T.O.P. Summer Camp 2021 Full-Time ($10.00 discount available for $110.00/week No Change second and subsequent children in the same family attending full time.) T.O.P. Summer Camp 2021 Part-Time $90.00/week No Change Spring Break $25.00/day No Change *Activities, programs, events, and classes are based on current offerings. These offerings can vary by season and are subject to change. Please refer to the website www.jamescitycountyva.gov or call Parks and Recreation at 757-259-5410 to obtain the most up-to-date offerings.
G-22 Appendix B – Fee Schedule James City County, VA
Fee Schedule GENERAL SERVICES
FY2022 Proposed Fee Description FY2021 Fee Changes Solid Waste Curbside recycling (per container) $7.00/month No Change Convenience Center Coupons $4.00 each No Change Convenience Center Coupon Books (5 coupons) $20.00 each No Change Bulk Trash Pickup $75.00 each No Change
G-23 Appendix B – Fee Schedule James City County, VA
Fee Schedule POLICE DEPARTMENT
FY2022 Proposed Fee Description FY2021 Fee Changes Extra Duty Current Rate (per officer) $40.00/hour No Change Holiday Rate (per officer) $50.00/hour No Change Special Event Requiring Six or More Officers (per officer) $50.00/hour No Change Fingerprinting First Fingerprint Card $10.00 each No Change Additional Fingerprint Cards $5.00 each No Change Animal Control Dog License Male/Female Dog $8.00/year No Change Spayed/Neutered Dog $5.00/year No Change Kennel Up to 10 Dogs $15.00/year No Change Up to 20 Dogs $25.00/year No Change Up to 30 Dogs $35.00/year No Change More than 30 Dogs $50.00/year No Change Duplicate for lost, destroyed, or stolen tag $1.00/each No Change Hybrid Canine Permit Fee $100.00/year No Change Dangerous Dog Fee - Initial Certificate $150.00 each No Change Dangerous Dog Fee - Renewal $85.00/year No Change
G-24 Appendix B – Fee Schedule James City County, VA
Fee Schedule FIRE DEPARTMENT
FY2022 Proposed Fee Description FY2021 Fee Changes Emergency Medical Services Advanced & Basic Life Support Billing Rates Basic Life Support (BLS) $557.31 No Change Advanced Life Support (ALS) 1 $661.80 No Change Advanced Life Support (ALS) 2 $957.87 No Change Mileage $11.33/mile No Change Fire Permits Bonfire $25.00 each No Change Debris Waste $50.00 each No Change Agricultural/Forest Management $50.00 each No Change
G-25