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The State of the Estate 2013/14

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The State of the Estate 2013/14 The State of the Estate in 2013/14 The State of the Estate in 2013/14 Presented to Parliament pursuant to section 86 of the Climate Change Act 2008 HM Government Cover photographs 1 2 3 4 5 6 7 8 9 10 1, 6, 8 © Bluegoose Photography Building Occupants/users at end of March 2014 1. 70 Whitehall, London CO 2. Polaris House, Swindon BIS (including 7 research organisations) 3. Temple Quay House, Bristol DCLG, DEFRA, DfT 4. Bridgewater Place, Leeds DH (HSCIC) 5. Lateral, Leeds DCLG, DEFRA, DH, DfT, DWP, EA 6. 102 Petty France, London MoJ (including TNA, YJB) 7. 1 Piccadilly Gate, Manchester BIS, DfE, DfT, MOD, OFSTED 8. 1 Horse Guards Road, London CO, HMT, NIO, Royal Mint, UKEF 9. Walker House, Liverpool MOD 10. Bridgewater Place, Leeds As for 4 © Crown copyright 2015 You may reuse this information (not including logos) free of charge in any format or medium, under the terms of the Open Government Licence. To view this licence, go to: www.nationalarchives.gov.uk/doc/ open-government-licence or write to: The Information Policy Team, The National Archives, Kew, London TW9 4DU, email: [email protected] Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned. If you have an enquiry regarding this publication, please contact: 0845 000 4999 or [email protected] This publication is available from www.official-documents.gov.uk and www.cabinetoffice.gov.uk Contents Foreword 5 Executive Summary 7 Chapter 1 About this report 9 Chapter 2 Size and cost of the estate 13 Chapter 3 Efficiency of use 17 Chapter 4 A sustainable estate 21 Chapter 5 Forward look 25 Appendices Appendix A. Climate Change Act 2008 (extract) 27 Appendix B. Size of the mandated estate 28 Appendix C. Machinery of Government changes in 2013/14 35 Appendix D. Cost of the estate, by organisation 36 Appendix E. How benchmarking was measured in 2013/14 37 Appendix F. Benchmarked offices: efficiency data and KPIs 38 Glossary Organisations and abbreviations 40 Definitions and acronyms 41 List of Tables Table 1: Performance against KPIs 7 Table 2: Number of holdings across the UK 14 Table 3: Vacant space across the UK 15 List of Figures Figure 1: The scope of the government estate 11 Figure 2: Benchmarked Civil Estate Offices in the UK 12 Figure 3: Size of the mandated estate, 2010–14 13 Figure 4: Size of the estate, 2013–14, by organisation 14 Figure 5: Percentage of total floor area across the UK 15 Figure 6: Sq m per FTE across the UK 17 Figure 7: Sq m per FTE, 2013–14, by organisation 18 Figure 8: Sq m per workstation across the UK 18 70 Whitehall, London, and Downing Street entrance © Bluegoose Photography 4 The State of the Estate in 2013/14 Foreword Francis Maude, Minister for the Cabinet Office and Paymaster General Driving efficiency and reducing waste in the By introducing the Right to Contest, we’ve also government estate has been, and will remain, an enabled the public to challenge us to release land and important part of our long-term economic plan. Reducing property for sale if we cannot justify keeping hold of it. and modernising the estate doesn’t just save money: This also supports wider growth in the economy. it allows us to transform how the Civil Service works, stimulate the economy and free up land for housing. There’s still much more to do. We announced in the The fewer buildings we use, and the more efficiently Autumn Statement plans to release up to £6 billion we use them, the more sustainable our estate. through further disposals between now and 2020. We will continue to drive down office space, aiming for a Over the course of the current Parliament, departments new standard of 8 square metres per person by the end have exited unnecessary leases and sold vacant of March 2018. We’ve achieved our target of releasing buildings. As a result, we’ve generated £1.4 billion in enough public sector land by 2015 to build 100,000 capital receipts, and saved £625 million by reducing homes, and between now and 2020 we expect to the annual running cost of the estate. release even more: enough to build up to 150,000 more new homes. We’ve reduced the size of the estate by disposing of surplus property and are using the remaining estate So, in conclusion, we can be proud of what we’ve more efficiently, driving a ‘smarter working’ culture. achieved. I’d like to thank my wonderful officials in the Departments are implementing The Way We Work, a Government Property Unit and their colleagues right programme that is reshaping patterns of work through across Whitehall. The next Parliament will build on this technology and behavioural change, and reducing the success, continuing to modernise and reshape the estate amount of space each person needs. We’re on track to to be more cost-effective for the future, stimulating meet our target of providing an average 10 square growth and saving millions for the taxpayer. metres of space per person by the end of 2015. Fundamentally, we’re making sure that we’re on track to deliver a more efficient, effective and sustainable We’ve also increased co-operation between central estate that meets the needs of future government. government and the wider public sector. In 2013, the Cabinet Office and the Local Government Association came together to launch the One Public Estate programme, supporting local authorities in making efficiencies. The 12 pilot areas expect to save running costs in the order of £21 million and to obtain £88 million in capital receipts by 2018. In 2014 I announced Francis Maude that a further 20 areas were joining the programme. 5 2 Marsham Street, London © Redshift Photography 6 The State of the Estate in 2013/14 Executive Summary Our diverse and often historic estate poses many A more efficiently used estate challenges. The State of the Estate in 2013/14 shows that, despite these challenges, we continue We have changed the culture of the office in to make progress in improving the efficiency government. By encouraging smarter, more flexible and sustainability of the Civil Estate since we working, supported by a modern IT infrastructure, published The State of the Estate in 2010. we have: Our achievements reflect a co-ordinated cross- • reduced how much space we need, to 11.3 sq m government effort to consolidate space and to use per FTE, down from 13.0 sq m in 2010 it more efficiently. • reduced how much space we design for, operating at 10.7 sq m per workstation, A smaller, more effective estate down from 12.3 sq m in 2010. Since 2010 we have: Both these key measures show that the public sector estate is now being used more efficiently than the • vacated more than 2,000 properties private sector (operating at 12.6 sq m per FTE and • reduced the number of properties we use by 12.9 sq m per workstation). 28 per cent Savings and the environment • reduced our total square metres in use by 20 per cent – we are now using 2 million square metres Across government, our actions have generated the less than in 2010. following: We have achieved this by identifying underused • £1.4 billion capital receipts from freehold disposals properties and modernising our buildings to make in total since 2010 better use of a smaller number of properties and the space within them. This has enabled us to • £625 million savings in 2013/14 from sales and vacate surplus properties, both freehold and reducing the annual running cost of the estate. leasehold, and to support more efficient ways And since 2010, we’ve reduced carbon emissions from of working. the government estate by 20 per cent. Summary of performance to 2013/14 Table 1 presents the key estate performance indicators for 2013/14 alongside indicators for 2010 and for 2012/13. The table shows progress over the last year, and progress since The State of the Estate in 2010. Table 1: Performance against KPIs Since 2012/13 Since 2010 2010 FY 12/13 FY 13/14 Change % Change % Number of properties 7,213 5,469 5,195 -274 -5% -2,018 -28% Area (square metres NIA) 10.72m 9.04m 8.58m -0.46m -5% -2.1m -20% Annual running cost £3.15bn £2.99bn £2.92bn -£147m* -5% -£644m* -20% Sq m per FTE 13.0 11.9 11.3 -0.6 -5% -1.7 -13% Sq m per workstation 12.3 10.7 10.7 0 0% -1.6 -13% * Adjusted for inflation 7 2 Marsham Street, London © Bluegoose Photography 8 The State of the Estate in 2013/14 Chapter 1 About this report Chapter 1 About this report Aim of the report Measuring our performance The State of the Estate series of reports fulfils the This report shows that government has: requirement in the Climate Change Act (2008): • reduced the overall size of the Civil Estate “… to lay before Parliament... an assessment of the • improved how efficiently we use office space progress made in the year towards improving the efficiency and contribution to sustainability of • reduced the annual running cost of the estate buildings that are part of the civil estate.” • reduced the amount of carbon emissions from (Appendix A) the estate. Each annual State of the Estate report describes The sustainability of the Civil Estate is reported in full by progress throughout the previous year in improving the the Department for Environment, Food and Rural Affairs efficiency and environmental sustainability of the central (DEFRA) in the Greening Government Commitments government Civil Estate.
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