63Rd Synod of the Diocese of Kootenay April 20-22, 2018 Kelowna, BC

63rd Synod of the Diocese of Kootenay April 20-22, 2018 Kelowna, BC

Though we are many, we all belong to each other. Romans 12:5

Banner by Karen Brodie Photo by Bill Pringle Photography TABLE OF CONTENTS Page Letter from Archbishop------3 Welcome to Synod 2018------5 Map------8 Delegates------9 Who's Who------11 Prayer Vigil------14 Synod Agenda 2018------15 Draft Minutes of Synod 2015------18 Financials to Dec 31, 2017------31 Diocese of Kootenay Audit 2016------35 Congregational Futures Resolution------57 Canons Resolution------64 Nominations Descriptions------125 Completed Nomination Forms------127 Synod 2018 Budget------129 Diocese of Kootenay Organizational Chart----- 130 Resolution Form------131 Nomination Form------132 Memorial Form------133 Travel Claim Form------134 D I O C E S E O F K O O T E N A Y The Anglican Church of Canada

#201 – 380 Leathead Road (778) 478-8310 (o) Kelowna, BC V1X 2H8 (778) 478-8314 (f) [email protected]

The Most Rev. John E. Privett, Archbishop

March 23, 2018

Dear Sisters and Brothers in Christ,

I look forward to welcoming you to our 63rd Synod of the Diocese of Kootenay, April 20- 22, 2018. This year we will again meet at our Diocesan Centre in Kelowna. Our Synod Planning Committee of Nissa Basbaum, Trevor Freeman, Kathryn Lockhart, Anne McMichael, Richard Simpson, Austin Spry and Pam Wilson have been working for several months to prepare for our gathering and I am grateful to each of them for their leadership.

Our theme this year is adapted from St. Paul’s letters - Though we are many, we all belong to each other. It speaks to the importance of our diocesan life as a community of congregations across this beautiful part of British Columbia. We will gather to hear addresses on congregational vitalization by The Rev. Dr. Jay Koyle, Congregational Development Officer for the Diocese of Algoma, Anglican Church of Canada and chair of the national church committee Faith, Worship and Ministry. We will also welcome our Primate, The Most Rev. Fred Hiltz, who will preach at our opening Eucharist and be present with us throughout the Synod. We are indeed fortunate to have him with us, to share his own pastoral presence and to bring a perspective from the Church beyond our own setting.

It will be good to be together to celebrate our life as a Diocese and to nurture the important bonds of affection that bind us together. During this Synod we will consider a new electoral canon, have an opportunity to think about the proposed changes to our marriage canon to include same sex couples, and receive a major report from the work of our Congregational Futures working group. We know that many of our congregations are experiencing the challenges of aging populations and shrinking resources. The Congregational Futures Report will address the question of how we intentionally nurture our communities of faith and so strengthen our mission for the future. We will also gather to elect new members to diocesan committees and to discuss some essential business in the life of the diocese. Our diocesan committees are very important in the ongoing life of our Church and I hope you will consider letting your name stand for nomination to one of them.

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Living Faith, Proclaiming Christ, Growing Churches, Empowering Mission

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This convening circular will provide important information for you with respect to details of Synod, information on how the Synod will unfold, and the location of our meetings and accommodations. I encourage you to review the materials prior to arriving.

A synod is more than a business meeting. It is a time when we gather in Christ's name to seek God's guidance for our Church. It is an opportunity to worship with people from other congregations, to learn from one another and to encourage one another. It is a time to celebrate the many blessings of our life together. I offer my prayers for each of you as you prepare for this time together and I ask your prayers for our Synod as the day approaches.

See you in Kelowna in April!

Archbishop John

Living Faith, Proclaiming Christ, Growing Churches, Empowering Mission

Diocese of Kootenay Synod April 20-22, 2018 Though we are many, we all belong to each other. Kelowna, BC Romans 12:5

Welcome to Synod 2018

Synod Prayer

Loving and faithful God, we give you thanks for our life together in Kootenay. We give you thanks that you have blessed and guided your church in this Diocese over the years and have given us the gifts needed for your mission here. As we gather together in Synod 2018, we ask your blessing upon our worship, our discussions and our decisions, that though we are many we will be strengthened in the work that you set before us, so that together we may be signs and channels of your love in our neighbourhoods and beyond, through Jesus Christ our Lord. AMEN

Keynote Speaker

The Rev. Dr. Jay Koyle has a long and fruitful history of fostering congregational vitality and growth. After many years’ experience as both a parish pastor and a professor on a Faculty of Theology, Jay now serves as Congregational Development Officer for the Diocese of Algoma, Anglican Church of Canada. He also serves at the national church level as the chair of Faith, Worship and Ministry. Jay completed graduate work in Liturgical Studies at the University of Notre Dame, Indiana, and earned a doctoral degree in Homiletics through the Association of Chicago Theological Schools. His thesis addresses the relationship between preaching, discipleship formation, and the revitalization of congregations in the 21st Century. Jay is past president of The Associated Parishes for Liturgy and Mission, and has contributed to a variety of journals, online forums, and a recent book on discipleship formation published by Augsburg Fortress. In both he United States and Canada, Jay has been acclaimed as an inspirational speaker and leader who brings a terrific sense of humour and an uplifting Christian message.

The Most Rev. Fred Hiltz, Primate, Anglican Church of Canada

The Most Rev. Fred Hiltz was born in Dartmouth, Nova Scotia and served in a number of parishes within the Diocese of Nova Scotia and Prince Edward Island. He was elected Suffragan Bishop of the Diocese in 1994 and diocesan bishop in 2002. General Synod elected him as the 13th Primate in 2007. He travels extensively from “Coast to Coast to Coast” and is recognized throughout Canada by “our beloved Church” for his work in reconciliation and self-determination by our Indigenous Communities. He also travels throughout the world fulfilling his duties to the Church as a loyal partner in the life and witness of the worldwide Anglican Communion.

Archbishop Fred was the first Primate to be elected President of the Board of Directors of the Primate’s World Relief and Development Fund (PWRDF). He serves as the liaison bishop to Mission to Seafarers Canada and chairs the Board of Directors of the Anglican Foundation of Canada.

He has served 40 years in ordained ministry, including 23 years as a bishop, and 10 years as Primate. On January 7, 2018, Archbishop Fred announced that he would be retiring at the conclusion of General Synod 2019, on July 16, 2019.

Locations

Opening Service Friday, April 20 at 7:00 pm Cathedral Church of St. Michael & All Angels, 608 Sutherland Avenue, Kelowna, BC

Closing Service Sunday, April 22 at 11:30 pm Diocesan Centre, 380 Leathead Road, Kelowna, BC

Synod Meetings Diocesan Centre

Accommodation Kelowna Inn and Suites, 1070 Harvey Avenue (@ Gordon) 250-762-2533 Click here to see hotel website

Delegates are responsible for making their own reservations at the Kelowna Inn and Suites under the group name “Kootenay Synod.” Booking deadline is April 1. Parishes will pay for delegates on a room-sharing basis, so if you have chosen a single room, or are sharing with a non-synod spouse, you will be billed $48.30 per night (including tax), which is half the room cost. Please do not pay the hotel for your room.

Transportation

Delegates will be reimbursed for actual gas cost as indicated on receipts. To encourage vehicle sharing, a maximum of two vehicles per parish will be reimbursed. Please submit gas receipts with the Synod Travel Reimbursement Form contained in this packet.

Meals

All meals and breaks will be served at the Diocesan Centre, including lunch and supper on Saturday, and lunch on Sunday. Delegates will be responsible for their own breakfasts, as well as for the cost of meals eaten elsewhere. With regard to special dietary requests, we will do our best to accommodate you according to the information you provide on your registration form.

Basic Agenda

Friday, April 20

3:00-5:00 p.m. Registration at Diocesan Centre: sign in and pick up your nametag 7:00-8:30 p.m. Opening Service at Cathedral Church of St. Michael & All Angels, followed by a reception

Saturday, April 21

8:30 a.m. Late registration at Diocesan Centre 9:00 a.m. Morning session 12:00 p.m. Lunch 1:30 p.m. Afternoon session 6:00 p.m. Supper 7:00 pm Evening session

Sunday, April 22

9:00 a.m. Morning Session at Diocesan Centre 11:30 p.m. Closing Service 12:30 noon Lunch

Diocese of Kootenay Synod April 20-22, 2018 Though we are many, we all belong to each other. Romans 12:5 Kelowna, BC

MAP

Kelowna Inn and Suites, 1070 Harvey Avenue (at Gordon)

Cathedral Church of St. Michael & All Angels, 608 Sutherland Avenue (@ Richter)

Diocesan Centre/St. Aidan’s, #201 – 380 Leathead Road, Kelowna DELEGATES BY REGION as of March 27, 2018 President: Archbishop John Privett Chancellor & Registrar: Geord Holland Vice Chancellor: Vacant Treasurer: Gerald Fitz-Gerald Executive Archdeacon: Trevor Freeman Archdeacon : Chris Ross Dean: Nissa Basbaum

Delegates Region Congregation # Electors Lay Clergy

Canonical Chris Ross Cathie Hall

North Okanagan Regional Representative Chris Harwood-Jones Youth Representative Armstrong/Enderby Helen Hall James Cowan Lottie Knapp Celista 21 Ken Bryan Brian Smith Lynn Bryan Falkland 12 John Piper Keith Will Salmon Arm/Sicamous Anne Grant James Cowan Judith Karding Sorrento 43 Elizabeth Peto Marcus Germaine Howard Peto Ivan Branson Vernon 213 Pam Harris Chris Harwood-Jones Nan Bristow Garry Schmidt Michael Murison Westwold Keith Will Central Okanagan Regional Representative Roger Cooper Youth Representative East Kelowna 33 Ken Dimond Trevor Freeman Carrie Izumi Heather Karabelas Pam Wilson Kelowna 221 Michael Kalmuk Nissa Basbaum Anne Kimmitt Bob Lemon Lake Country 28 Deborah Mason Trevor Fisher Lee Splett Okanagan Mission Gwen Chapman Anne Privett Randall Fairey Chris Ross Peachland 20 Gale Quesnelle Robin Graves Dorothy Cobb West Kelowna 36 Bev Biccum Roger Cooper Heather Comba South Okanagan Regional Representative Youth Representative Naramata 34 Jim Corbett Sandra Stickney Region Congregation Lay Clergy South Okanagan Okanagan Falls 20 Kim Glen Rick Paulin as of March 27, 2018 Paul Glen Oliver 22 Penelope Johnson Patrick Reid

Osoyoos 34 Peter Stafford Patrick Reid Vicki Stafford Penticton 105 Karen-Ann Atkinson Kim Staus Bob McIntyre Richard Simpson Jean Padwick Summerland 42 Doug Carnegie Rick Paulin Terry Green West Kootenays Regional Representative Neil Elliot Youth Representative Balfour (Kokanee) 21 John Lavender Micahel Lavender Castlegar (Valhalla) 27 Art Lane Elizabeth Huether Marian Craft Fruitvale/Salmo 23 John Mobbs Grand Forks (Boundary) 33 Adele Haines-Pasco Austin Spry Greenwood (Boundary) 6 Dennis Thompson Cathy Straume Kaslo (Kokanee) 18 Stafford Brandrick Mark Mealing Elizabeth Brandrick Kettle Valley (Boundary) 10 Tannis Killough Nakusp (Valhalla) 4 Heather Peters Nelson (Kokanee) 57 Sharon Speirs Jeff Donnelly Wendy LaCroix Marcella Mugford Trail (Kootenay Summits) 47 Richard Fish Neil Elliot Rita Holmes Martha Fish East Kootenays Regional Representative Yme Woensdregt Youth Representative Cranbrook 78 Anne McMichael Yme Woensdregt Gwen Baril Creston/Crawford Bay 13 Brenda Panio Leon Rogers Fernie 42 Marilyn Kay Andrea Brennan Agnes Scott Kimberley Elisabeth Forsyth Katherine Hough Ian Ferrie Windermere VSM 73 Willa Love Laura Hermakin Crisanna MacLeod

Diocese of Kootenay Though we are many, we all belong Synod April 20-22, 2018 to each other. Romans 12:5 Kelowna, BC

Who’s Who and What’s What

WHO’S WHO?

1. The Bishop  Current Bishop: The Most Rev John E. Privett, the ninth bishop of the Diocese of Kootenay  Consecrated bishop September 17, 2005  Is the Chair of Synod when it is in session. He can appoint the Chancellor or any other officer of Synod to chair the meeting at any time.

2. The Chancellor and Registrar  Current Chancellor: Mr. Geord Holland, LLB  Appointed by the Bishop  Is the chief legal officer of the Diocese  Advises the Bishop on procedure during Synod as well as the Resolutions Committee  Is a member of the Canons Committee of the Diocese.  If there are issues of discipline or legal matters affecting the diocese, the Chancellor is the first lawyer with whom the Bishop consults.  Reviews deeds and legal documents that involve the Synod. If your parish wants to purchase or sell property, the Chancellor will act as your lawyer, as it is really the Diocese doing the buying and selling.  Endorses all lay and clergy licenses, after the Bishop has signed and sealed them.  Responsible for the supervision of all official registers of the Diocese  Sits on Diocesan Council and Administration Committee  Is a signing officer of the Diocese.

3. The Vice-Chancellor  Current Vice-Chancellor: Vacant  Sits on Diocesan council and Administration Committee  Is a signing officer of the diocese  Acts as legal back-up in the absence of the Chancellor

4. The Dean  Is the incumbent of the Cathedral  Is the senior clergy person in the Diocese and acts as mentor to clergy  Is Chair of Clergy Compensation Committee  Sits on Diocesan Council and Administration Committee ex officio  Is a signing officer of the Diocese  Often acts as Commissary for the Bishop

5. The Clerical and Lay Secretaries  Current Clerical Secretary: The Rev. Rick Paulin  Current Lay Secretary: Ms. Helen Hall  Responsible for ensuring the orderly recording of the minutes of the meetings of Synod, Diocesan Council and the Administration Committee of the Diocese  Are elected first thing at Synod  Are signing officers of the Diocese

6. The Treasurer  Current Treasurer: Gerald Fitz-Gerald  Appointed by the Bishop  Responsible for the oversight of the finances of the diocese, in consultation with the Bishop, Administration Committee and Bonnie Bailey, Finance Manager  Sits on Diocesan Council, the Administration Committee, as well as other financial committees of the Diocese

7. Executive Archdeacon  Current Executive Archdeacon: The Rev. Trevor Freeman  Assists the Bishop in oversight of the Diocese, working with parishes, supporting clergy and representing the Bishop on many Diocesan Committees  During Synod sits at the front with the Bishop working as an extension of the Bishop’s ministry of oversight  Not an officer of Synod but is a signing officer for Synod

8. Sessional Committees The Bishop may appoint Committees to begin work before Synod and during Synod after which their work is complete.

 The Scrutineers are persons appointed to count ballots and tabulate election results.  The Nominations Committee has responsibility for the nomination of suitable candidates for Diocesan Council and other elected positions.  The Resolutions Committee is responsible to be sure that the motions put forward are proper and in the best language to be clearly understood and debated.  The Synod Planning and Agenda Committee, who in consultation with the Bishop, plans the theme and program of Synod  Any other committee the Bishop feels is appropriate.

9. Diocesan Staff  Executive Archdeacon: Trevor Freeman (part-time)  Administrative Assistant: Kathryn Lockhart (part-time)  Finance Manager: Bonnie Bailey (full-time)  Registrar, Kootenay School of Ministry: Kathryn Lockhart (part-time)  Archivist: Kathryn Lockhart (part-time)

WHAT’S WHAT?

The Process Simplified

 Nominations Simply fill out the nomination form with the name of the person you wish to nominate (after you have received that person’s approval!) Get a second person to nominate with you and have the nominee sign the appropriate place on the form and fill out the space for information at the bottom. Have nominee get his/her photo taken by Bonnie Bailey. Give it to a member of the Nominations Committee by 3:00 p.m. on Saturday. See more information in the Nominations section of this packet.

 Resolutions Write out your proposed resolution on the special form and give it to a member of the Resolutions Committee for their comment and reflection. At the same time, when notice of motion is called for, rise and give synod the content of your motion as it was written. Motions will be discussed in the order that they are received. If there is not sufficient time at synod for all motions to be debated, those left over are referred to the Diocesan Council for debate. The Council acts as synod between synods. Notice of motion will be open until 5:00 p.m. on Saturday. See more information in the Resolutions section of this packet.

 Debate When a motion is moved and seconded on the floor of Synod, the first speaker is the mover of the motion. For there to be any further conversation before the vote is taken, the second speaker must either speak against the motion, ask a question or move amendment.

Diocese of Kootenay Synod April 20-22, 2018 Though we are many, we all belong to each other. Romans 12:5 Kelowna, BC

PRAYER VIGIL

The Spiritual Development Committee invites Synod participants to uphold Synod in Prayer.

Anyone wishing to do so is invited to the chapel which is located just off the Synod meeting room.

There you will find prayer materials available for your use. It is hoped that there will be pray-ers in the chapel, upholding this Synod and all who are present at Synod, throughout the weekend.

The prayer vigil will be in effect during the following times:

Saturday, April 21, 2018 One hour time slots from 9:00 am to 9:00 pm

Sunday, April 22, 2018 One hour time slots from 9:00 am to 12:00 noon

A sign-up sheet will be at the Spiritual Development Committee's table on the main floor of Synod.

Come and visit us!

Diocesan Synod 2018 Agenda Revised March 21, 2018 Time Date Location Friday, April 20, 2018

3:00-5:00 p.m. Registration - St. Aidan's, Rutland (380 Leathead Rd, Kelowna) St. Aidan's

7:00 p.m. Opening Service - Kelowna Cathedral (608 Sutherland Ave) Cathedral Presiding: The Most Rev. John Privett Preaching: The Most Rev. Fred Hiltz

Opening formalities Blessing of Oils Bishop's Charge Call to Order/Announcements Membership of the Nominations Committee Nominations for Elections Membership of the Resolutions Committee Resolutions - process

Reception in the Tinker Room

Saturday, April 21, 2018

8:15 a.m. Late registration St. Aidan's 8:45 a.m. Morning Prayer 9:00 a.m. Ice-breakers 9:15 a.m. Credentials Report Declaration of Attendance Declaration of Quorum Appointment of Scrutineers

9:30 a.m. Approval of Minutes of Synod 2015

9:35 a.m. Report of Nominating Committee Nominations for Clerical/Lay Secretaries Call for further nominations Voting for Secretaries of Synod

9:45 a.m. Kootenay Fair Share Overview Preliminary Statement of Income & Expenditure for 2017 Appointment of the Auditors Announcement of the Secretaries of Synod Vote

10:30 a.m. BREAK

1 Diocesan Synod 2018 Agenda Revised March 21, 2018 Time Date Location

Saturday, April 21, 2018 (cont'd)

10:45 a.m. Guest Speaker: Jay Koyle

12:00 noon Noon Prayer Grace

12:10 p.m. LUNCH

1:00 p.m. Reconvening Prayer

1:15 p.m. Congregational Futures Presentation and Discussion

2:45 p.m. BREAK

3:00 p.m. Reception of Reports 3:00 p.m. Nominations Closed

3:15 p.m. Canons Committee - Revisions

4:30 p.m. Voting 5:00 p.m. Resolutions closed Balloting closed

5:30 p.m. SUPPER

6:30 pm Expressions of appreciation

7:00 p.m. Marriage Canon Discussion

Presentations: 8:30 - 8:45 p.m. a) Spiritual Development Committee 8:45 - 9:00 p.m. b) PWRDF

9:00 p.m. Night prayer

Sunday, April 22, 2018

9:00 a.m. Morning Prayer St. Aidan's

9:15 a.m. Guest Speaker: Jay Koyle

9:45-10:30 a.m Further discussion of Resolutions

2 Diocesan Synod 2018 Agenda Revised March 21, 2018 Time Date Location

Sunday, April 22, 2018 (cont'd)

10:30 a.m. BREAK

10:45 a.m. Expressions of appreciation

11:00 a.m. Referred Resolutions Election Results Announcements Motion to Destroy Ballots Motion of Thanks Archbishop's Concurrence Motion of Adjournment

11:30 a.m. Closing Service St. Aidan's Presiding: The Most Rev. Fred Hiltz Preaching: The Most Rev. John Privett

Grace

12:30 p.m. LUNCH

3 DIOCESE OF KOOTENAY MINUTES OF THE 62nd SESSION OF THE SYNOD OF THE DIOCESE OF KOOTENAY “Living Waters, Living Faith, Living Mission” April 24th to 26th, 2015 Diocesan Centre/St. Aidan’s Church St. Michael and All Angels Cathedral, Kelowna

FRIDAY April 24, 2015

Clergy and lay delegates registered at St. Aidan’s Church, Kelowna, beginning at 3:00 p.m.

The Opening Eucharist was celebrated in the Cathedral Church of St. Michael and All Angels with the Most Rev. John E. Privett, Archbishop of Kootenay presiding and preaching. Special guests: Father Cerlouie Jiminez, Pastor, St. Theresa and Holy Spirit Roman Catholic Churches, Kelowna; The Rev. Rick Schulz, Pastor, Dean of BC Southern Interior Conference, Evangelical Lutheran Church in Canada; and The Rev. Karen Medland, Minister, First United Church, Kelowna.

Synod S01.15: Privileges of the House: That the privileges of the House be extended to the above-noted guests. Greetings from Ecumenical Guests: Father Jiminez brought greetings from the Roman Catholic Diocese of Nelson; Rev. Schulz brought greetings from the Southern Interior Conference, Evangelical Lutheran Church in Canada; The Rev. Medland brought greetings from the United Church of Canada.

The opening Eucharist included the Installation of Canon Dr. Neil Elliot as Principal of Kootenay School of Ministry; the Collation of the Ven. Trevor Freeman; the Blessing of Oils, the Blessing of the LLM Medallions, and the Archbishop’s Charge to Synod 2015.

Saturday, April 25, 2015 Late Registration took place for delegates who had not registered on Friday.

Synod reconvened in St. Aidan’s Church at 9:00 a.m. beginning with Morning Prayer, led by members of the Synod 2015 Worship Committee.

Ice-breakers: Sue Palmer led us in a “get to know your neighbour” ice-breaker.

1. Call to Order: The Most Rev. John E. Privett called Synod to order at 9:30 a.m. Archbishop Privett welcomed all the delegates to Synod 2015. He also introduced the head table. It was noted that the majority of delegates were attending Synod for the first time.

Announcements: a. The Rev. Rick Shultz, Incumbent of St. Aidan’s, welcomed everyone and explained the layout of the building regarding washrooms, the nomination room, and other necessary details. b. The Ven. Trevor Freeman introduced Kayla Fish and thanked her for volunteering to use pictures from attendees to produce a video of Synod 2015. c. Archbishop Privett noted that as people registered, they had received a revised Agenda. Revisions were necessary as Bishop Mark MacDonald was not able to arrive at Synod 2015 until after lunch due to the Celebration of Life of a very close friend and mentor and this necessitated adjustments to the agenda everyone had received earlier in their Synod package.

Synod 02.15: Privileges of the House: Moved by: Randall Fairey Seconded by: Yme Woensdregt Resolved that the Privileges of the House be extended to the following: Sue Palmer, Mark MacDonald, Howard Soon, Martha Asselin, Louise Peters, Bonnie Bailey and Martha Fish CARRIED

Nominations Committee: Archbishop Privett introduced the Chair of the Nominations 1

Committee, The Rev. Dr. Catherine Hall. She made the following announcement: Page

DIOCESE OF KOOTENAY MINUTES OF THE 62nd SESSION OF THE SYNOD OF THE DIOCESE OF KOOTENAY “Living Waters, Living Faith, Living Mission” April 24th to 26th, 2015 Diocesan Centre/St. Aidan’s Church St. Michael and All Angels Cathedral, Kelowna

Nominations for Election: Clerical Secretary: 1 Lay Secretary: 1 Nominations for the above positions close at 11:30 a.m. on Saturday.

General Synod: 3 Clergy 3 Laity Provincial Synod: 3 Clergy 3 Laity Diocesan Council: 7 people in total: Clergy and/or Laity Diocesan Court: 3 Clergy 3 Laity Nominations for the above positions close at 3:00 p.m. on Saturday.

Nominations require the signature of the nominator and seconder as well as the signature of the nominee. Pictures of nominees will be taken by Bonnie Bailey, and all nomination forms will be posted for delegates to peruse in the Nominations Room.

Resolutions Committee: Resolutions Process: Archbishop Privett introduced the Chair of the Resolutions Committee, The Rev. Dr. Katherine Hough, who noted that a number of Canonical Resolutions were included in the delegates’ Synod package, and that any new resolutions are required to be in writing and given to the Resolutions Committee prior to 2:30 p.m., Saturday, April 25, 2015. All Resolutions must be moved and seconded by members of Synod. Rev. Hough highlighted information which was in a memorandum sent to Synod 2015 delegates, Preamble to Approved Canonical Resolutions for Diocesan Synod 2015. Resolutions are introduced with a background and rationale highlighting why the changes are proposed, and further debate is permitted on the floor of Synod.

2. Credentials Report: Chancellor Geord Holland Declaration of Attendance: 98 registered delegates. Clergy 35: Laity 63. Declaration of quorum by Archbishop Privett. Regrets received from John Mobbs, Emily Stuchbery, Keith Will, John Ruder, Sue Basek, Mark Mealing and Dan Meakes.

Appointment of Scrutineers: Rev. Catherine Hall named the following as Scrutineers for Synod 2015: Clergy: Anne Privett, Jeff Donnelly Lay: Heather Comba, Ed Edmondson

3. Approval of Proceedings of Synod 2012 The Archbishop announced that the minutes from the last synod had been distributed to all Synod 2015 delegates.

Synod S03.15: Waive Reading of the 2012 Minutes Moved: Kim Glen Seconded: Liz Forsyth Resolved that the reading of the minutes from Synod 2012 be waived CARRIED

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Synod S04.15: Reception of Synod 2012 Minutes Moved: Kayla Fish Seconded: Ed Edmondson Resolved that the minutes of the Diocesan Synod 2015 be received as corrected. (Correction: Elected Delegates to Diocesan Council: Sandra Stickney - should be [C].) CARRIED

4. Report of Nominating Committee Nominations for Clerical/Lay Secretaries Call for further nominations – none

5. Synod S05.15: Secretaries of Synod Vote Moved: Stafford Brandrick Seconded: Paul Glen Resolved that the Rev. Rick Paulin and Jennifer Pring are acclaimed respectively as Clerical and Lay Secretaries of Synod. CARRIED

6. Kootenay Fair Share Overview –Ven. Trevor Freeman The Financial report was in the supplement distributed after the Synod 2015 package had been sent out. It was noted that transparency is important to all of us, to be clear how we spend the dollars we receive and use our limited resources. Kootenay Fair Share is approximately 92% of the Diocesan budget. Trevor thanked the parishes for their commitment in 2014.

Synod S06.15: Moved: Trevor Fisher Seconded: Roger Cooper Resolved that the privileges of the House be extended to Bonnie Bailey. CARRIED

7. Preliminary Statement of Income & Expenditure for 2014 Trevor Freeman reviewed the unaudited Statement of Income and Expenses for 2014, highlighting important items, and noting that the year-end surplus was due to a shortfall in the Executive Officer line. Once the statements are audited, these funds will be allocated. Chris Harwood-Jones thanked the Synod staff for putting all the figures together, with a special thanks to Bonnie Bailey. Synod S07.15: Moved: James Cowan Seconded: Richard Frost Resolved to receive the unaudited Statement of Income & Expenditure for 2014. CARRIED

8. Appointment of the Auditors Synod S08.15: Moved: Yme Woensdregt Seconded: Bill Chidlow

Resolved to appoint Grant Thornton as our auditors.

CARRIED 3

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9. Report from Sorrento Centre As the newly appointed Executive Director of Sorrento Centre, the Rev. Louise Peters stated that she was grateful for the welcome from everyone. The Centre is a “jewel” in the crown of the Church in Canada. Program guides are available online or by calling the Centre office. Many exciting courses are available and she encourages people to visit Sorrento Centre. There is again, the 5 for 4 program - when 5 people from a parish attend a course, they are charged only for 4 people.

10. Resolutions for Canonical Amendments Committee Chair Katherine Hough said there is one Canonical Amendment from Synod 2012 regarding the Weekly Attendance. Due to the fact that General Synod is making changes to this Canon, we will not be making changes at this time. The Resolutions Committee looked at motions from Synod 2012, motions from Parishes and motions from the Canon Review Committee. These were included in the package sent to Synod delegates. Katherine noted that the Committee is not infallible and has members from across the Diocese, sometimes making it difficult to get everyone together. Therefore the 45 day deadline as stated in Canon 24.3 was not met. The Canonical amendments had been approved by the Diocesan Council to be presented at Synod 2015 and had also been sent to the synodical secretaries. Chancellor Geord Holland had reviewed Canon 24 which states that approval must be received 45 days prior to Synod. Archbishop Privett asked the Chancellor for clarification of item .3 in Canon 24. The response was that it is permissive, rather than inclusive, and the delay of Diocesan Council and the Secretaries approval is not countered.

a. Proposed Tabling of Review of Canon 6: Synod 2012 passed a resolution calling for a full review of Canon 6. This canon, which deals with Episcopal elections, is an important canon in the life of our diocese and requires careful review and study. The Canons Committee does not feel that it received adequate study in the intervening years between synods. No decision or review on the floor of synod should be undertaken until that work is completed. More importantly, however, the Ecclesiastical Province is currently exploring the development of a common canon for Episcopal elections. It would be unwise to make changes to our canon until we know the outcome of the provincial conversation. For all of the above factors the Canons Committee requests the tabling of the review of Canon 6 until Synod 2018.

Synod S09.15: Moved by: The Rev. Dr. Katherine Hough Seconded by: The Ven. Trevor Freeman That the Synod of the Diocese of Kootenay defer a review of Canon 6 on the Election of a Bishop until Synod 2018 and the outcome of the ongoing discussion of a common canon on Episcopal elections in the ecclesiastical province. CARRIED

b. Proposed Deletion of Canon 15:

CANON 15 4 PROVISION OF HOUSES FOR CLERGY

OR PAYMENT IN LIEU THEREOF Page

1: All parishes shall provide a suitable residence for an Incumbent or shall make an adequate payment in cash in lieu thereof, in addition to the stipend, or shall pay a salary sufficient to enable the Incumbent to obtain suitable housing.

2: In this Canon the word “parish” shall include a group of two or more parishes or congregations when they are served by one member of the Clergy or Lay worker, so that together they form the salary paying source of such member of the Clergy or lay worker.

In such case it will be the duty of the congregations and parishes making up such group to agree among themselves as to what share of expenses arising out of the ownership of a house shall be borne by each of them.

This canon became moot when the salary grid was implemented in 2012. Because the salary grid factors in the cost of housing, the obligation to provide housing or pay an extra housing allowance no longer applies.

Synod S010.15: Moved by: The Rev. Dr. Katherine Hough Seconded by: The Ven. Trevor Freeman Given that Canon 15 is moot as a result of the diocesan salary grid, we move that Canon 15 be deleted. CARRIED

c. Proposed Change to Canon 16.22: Canon 16.22 (Currently) 22. No new structure of a permanent nature shall be erected on any Church property, or additions made to any existing structure, until the plans and specifications thereof, and the methods proposed for meeting the costs thereof, have been submitted to and approved by the Bishop and the Administration & Finance Committee.

Canon 16.22 (Proposed) 22. No new structure of a permanent nature shall be erected on any Church property, or additions made to any existing structure, or changes of a significant nature to the grounds or the use of the grounds, until the plans and specifications thereof, and the methods proposed for meeting the costs thereof, have been submitted to and approved by the Bishop and the Administration & Finance Committee.

This proposed change reflects a desire for clarity around the role of the Bishop and the Administration and Finance committee concerning capital projects and the usage of parish space. There is no desire to create an impediment to congregational projects but there is a desire to make sure they are adequately supported and financed. The Bishop and the Administration and Finance Committee are positive resources for congregations engaging in significant projects.

Synod S11.15:

Moved by: The Rev. Dr. Katherine Hough

Seconded by: The Ven. Trevor Freeman 5

Motion: That Canon 16 section 22 be amended as approved by Diocesan Council. Page

CARRIED As seconder, Trevor Freeman stated that there is no intention of stopping projects that are underway, but it is important that we be part of the process.

What is the meaning of “significant”? Archbishop Privett asked that this be flagged for future discussion.

d. Proposed Changes to Canon 18:

CANON 18 CEMETERIES AND COLUMBARIUMS

Compliance 1. The provisions of this Canon are subject to the Cremation, Interment and Funeral Services Act SBC 2004 Chapter 35 (the “Act”) and the definitions therein shall apply to this Canon. In the event the terms of this Canon conflict with the Act, the Act shall supersede this Canon.

Cemetery Committee 2. The Incumbent and Wardens of a congregation or congregations in whose control any cemetery or columbarium lies shall be the committee to manage such cemetery and columbarium, subject to the superintendence of the Bishop (the “Cemetery Committee”). The Cemetery Committee may at its discretion, add additional parishioners to its number.

Cemetery Establishment and Enlargement 3: Every cemetery shall be surveyed, and mapped into spaces of interment by burial of remains, or for the interment of ashes after cremation (the “Burial Plots”). Upon the completion of such survey the Cemetery Committee shall petition the Bishop of the Diocese for the consecration of the ground within the survey, and such petition shall be accompanied by a certified copy of the survey and a copy of the certificate of public interest issued by a Director as defined in the Act, for the establishment or enlargement of the Cemetery. Upon such consecration the area will become the Cemetery of the Congregation (the “Cemetery”).

Interment by Inurnment 4. For the interment of ashes after cremation, a columbarium of an appropriate size and dimension may be, with the prior permission of the Bishop and the Administration and Finance Committee of the Diocese, constructed or installed in the cemetery or within the church (“Columbarium Niche”).

Cemetery Fund for Perpetual Care 5. Rights of interment in the interment spaces referred to in this Canon may be granted in perpetuity for a fee to be fixed by the Cemetery Committee after consultation with the Church Committee for approval by the Administration and Finance Committee. Fees shall be established having in view the permanent upkeep of the cemetery and the requirements of the Act. The aggregate of such fees, together with other contributions or donations provided for or accepted in the discretion of the Cemetery Committee, shall be paid into a separate account (the “Cemetery Fund”) which shall be reserved for the necessary expenses of the Cemetery as prescribed by the Act including but not limited to repairing, replacement, clearing, enclosing, improving and maintaining the Cemetery in

good order.

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Accounting and Fees 6. The Cemetery Fund shall be kept by in the church wardens’ in a separate account and in no circumstances whatever may these funds be used for any other purposes than those permitted by the Act.

Applications for Purchase 7. Applications for the purchase of rights of interment in the form of burial plots or Columbarium Niches shall be made to the Cemetery Committee of the congregation. Persons paying a fee for rights to interment spaces shall receive the following document, signed by the Incumbent and one of the Church Wardens

“Received this ______day of ______, 20___, from ______[print name] (the “Owner”) the sum of ______for the right of interment in the Burial Plot/Columbarium Niche [delete one] being, part of a Cemetery or Church of the Synod of the Diocese of Kootenay, of the Anglican Church of Canada at [insert civic address] ______, numbered ______on the map of the Cemetery or Columbarium in the care and control of the Cemetery Committee of the Congregation of ______.

The above right of interment to the Burial Plot or Columbarium Niche shall be held by the said Owner subject to this Canon and to the rules from time to time made by the Cemetery Committee for the management of the Cemetery or Columbarium.

Use of Interment Space 8. No interment space shall be used for interment without the written authority of the owner of such space, or his or her legal personal representative provided always, that it shall in no case be used contrary to any expressed wish of the owner and subject always to applicable laws of the Province of British Columbia and Canada.

Rules 9. The Cemetery Committee may make rules from time to time for the operation and maintenance of the cemetery or columbarium of the congregation (the “Rules”) provided such Rules are consistent with the Act and these Canons, subject always to revision at the discretion of the Bishop.

Cemetery Maintenance 10. The Cemetery Committee may remove, at their discretion, any enclosure or fencing which may be in a state of dilapidation, from any burial plot, after due notice of such intended removal has been given, if possible, to the owner of such burial plot, their personal legal representative or an immediate family member.

Monuments 11. No monument, grave stone, or erection of any kind, shall be permitted in any cemetery without the consent in writing of the Cemetery Committee nor shall any inscription on any work, monument, gravestone or railing be made without the consent in writing of the Cemetery Committee, subject to an appeal to the Bishop.

Disputes 12. In case of any dispute regarding matters concerning the cemetery or columbarium arising among the Members of the Cemetery Committee an appeal may be made to the Bishop, whose ruling will be final. 7

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Interment Services 13. Interment Services shall be conducted as far as possible in the Church and interment in consecrated cemeteries shall be made within the prescribed Office for the Burial of the Dead and preferably by the Incumbent. A member of the Laity may officiate by reading the prescribed Office if there is no member of the Clergy available. In unconsecrated cemeteries the grave should be consecrated by the use of the Collect provided.

Special Services 14. Special services may be held for persons for whom it is not permitted to use the prescribed Order of Burial after consultation with and approval of the Bishop.

Incumbent to Preside 15. No interment service shall be held in the Church except by the Incumbent, or his or her substitute, or in the cemetery except by him or her or with his or her consent.

These changes reflect the inclusion of language that covers columbaria as well as cemeteries. It is designed to facilitate parish compliance with the provincial legislation that governs the management of cemeteries and columbaria.

Synod S12.15: Moved by: The Rev. Dr. Katherine Hough Seconded by: The Ven. Trevor Freeman That Canon 18 be amended as approved by Diocesan Council CARRIED

e. Proposed Change to Canon 20.1

Canon 20.1 (Currently)

Title to Real Property 1. The title to all real property in the Diocese is and shall be vested in the Synod of the Diocese of Kootenay.

Canon 20.1 (Proposed) Title to Real Property 1.The title to all real property of the Diocese including all buildings, structures, and outbuildings is and shall be vested in the Synod of the Diocese of Kootenay.

This small change responds to the findings of multiple Canadian court decisions over the last decade. This wording is clearer and, further, it clarifies that the Synod of the Diocese of Kootenay holds the title of diocesan property and not property in diocesan boundaries which includes every building in southeast British Columbia.

Synod S13.15: Moved by: The Rev. Dr. Katherine Hough Seconded by: The Ven. Trevor Freeman That Canon 20 section 1 be amended as approved by Diocesan Council. CARRIED 8

Question: What about Shared Ministries and compliance to the Canons? Page

Regarding CEMETERIES AND COLUMBARIUMS, this is reviewed regularly by the Provincial legislation – there are strict provisions in the act to do this and we must be in compliance with the Provincial Act.

11. Session 1: Bishop Mark MacDonald Archbishop Privett introduced Bishop Mark MacDonald and welcomed him to the Diocese of Kootenay. Bishop Mark is the first Anglican National Indigenous Bishop in Canada. In 2013, he was elected as the North American regional president for the World Council of Churches – the first Canadian Anglican to take on this leadership role. We were all very excited about having Bishop Mark as our Keynote Speaker. *** See notes regarding both sessions attached to these minutes as APPENDIX I (page 13)

12. Reception of Reports Corrections/Comments: Episcopal Acts: Reception (page 26) Remove Simon Shenstone from the report. Council of General Synod Report: not every Diocese has membership on this committee. Everyone was encouraged to share these reports with people in their congregations.

Synod S15.15: Moved by: Kim Glen Seconded by: Anne McMichael To receive the reports as circulated. CARRIED

13. Final Report of Resolutions Committee – Resolution received from the floor.

a. Distribution of Annual Audited Financial Statements:

Rationale:

Distributing the statements annually rather than only every third year at Synod meetings is consistent with the principles of transparency and careful stewardship.

Synod S16.15: Distribution of Annual Audited Financial Statements Moved: Richard Frost Seconded: Michael Murison That the audited financial statements for the Diocese be distributed to any parish or congregation wishing to receive them as soon as practicable following acceptance of the statements by the Diocesan Council. CARRIED

Discussion of Resolutions: there being no further resolutions, Katherine thanked Ean Gower and Paul Glen for their work on the Resolutions Committee.

14. Voting: Catherine Hall, Chair of the Nominating Committee, explained how the voting would

take place: a single ballot sheet for all Committees and nominations would be used.

9 Page

15. Together in Mission Report/Presentation Following supper, a very dynamic and exciting report on the Together in Mission Campaign was presented by Yme Woensdregt, Howard Soon and Martha Asselin. Yme thanked all the TiM committee members who have spent many hours getting the campaign up and running. H also gave a huge thank you to Martha Asselin, from M&M International Consulting, for her dedication, knowledge and excitement about the campaign. A number of Synod delegates were called on to talk about the campaign in their congregations. The most common thread was that many were filled with trepidation when they began the process, but are now extremely excited with what is happening. Some parishes have received pledges and donations which already have exceeded their goals. Often the outcome is not about the funds raised, but about the many visits – getting to know people, and seeing what is able to be done for their church. Sunday, April 26, 2015

Synod members reconvened at St. Aidan's/Diocesan Centre at 9 a.m. for Morning Prayer.

16. Presentations: a) Camp Owaissi – Pam Wilson Exciting things are happening at Camp Owaissi. Owaissi Anglican Camp Society is now in the 65th year of operation, living out a mission to meet the needs of all who seek God in a natural environment by nurturing the Christian faith and valuing prayer, faithful service and the Anglican tradition. The Society envisions for some time in the future to be a well-utilized year-round, environmentally sensitive, economically operating, faith-based leadership centre serving all ages and constituents. To that end, the Board of Directors intentionally offers, supports and nurtures a faith-based waterfront summer camping program to approximately 260 children ages 7 to 13 and a leadership development camp to youth ages 14 to 17. The board is pleased to report that targets are being met and that camper registrations are increasing as the camp programming is developed, tested and refined. The biggest news of 2014 was to hear that Camp Owaissi was to be included in the Together in Mission campaign. To learn that through the initial feasibility study for TiM that Camp Owaissi is valued in the Diocese was most encouraging for the board and the staff of the society. Camp programs and registration forms for 2015 can be found on the Camp Owaissi website: www.campoac.com

b) Kootenay School of Ministry – Canon Dr. Neil Elliot Neil is the new Principal of the Kootenay School of Ministry and provided us with a thought provoking and fun report regarding what’s happening at KSM. Kathryn Lockhart is now the part-time Registrar for KSM. KSM is for all of us - with excellent local training for excellent local ministry; Deacons, Locally Trained Priests, Licensed Lay Ministers, Spiritual growth and development, and possibly music programs in the future. Courses on preaching, congregational development In 2015, for the first time, some courses are available for auditing – at a cost of only $99.00.

All information regarding courses, pricing etc. can be found on the new Kootenay School of Ministry 10

website: http://kootenayschoolofministry.ca/ Page

17. Further Discussion of Resolutions Referred Resolutions: there were none

18. Election Results

General Synod: Clergy Lay Trevor Freeman Randall Fairey Nissa Basbaum Jennifer Pring Yme Woensdregt Helen Hall

Alternates: Mike Stuchbery Anne McMichael Katherine Hough

Youth Delegate: Kayla Fish

Provincial Synod: Neil Elliott Randall Fairey Katherine Hough Kayla Fish Elizabeth Peto

Alternates: Cathy Straume Helen Hall

Diocesan Court Rick Paulin Gwen Chapman Chris Ross Robert Lemon Yme Woensdregt Anne McMichael

Diocesan Council Randall Fairey (L) Katherine Hough (C) Kayla Fish (L) Richard Simpson (C) Richard Fish (L) Peter Stafford (L) Richard Frost (L) Sandra Stickney (C)

Motion to Destroy Ballots Synod S17.15: Moved by: Yme Woensdregt Seconded by: Ed Edmondson That the ballots be destroyed. CARRIED

19. Motion of Thanks: Elizabeth Peto Thanks to: . St. Aidan’s church for letting us invade their space; . Everyone who set up tables and chairs on Friday; . Lee Robinson, our audio-visual wizard; . Sharon Krahn for helping to “herd cats” at registration; 11

. Volunteers from St. Mary’s, East Kelowna who put the nametags together; Page

. All the parishes and caterers who provided us with large quantities of delicious, healthy food; . The Spiritual Development Committee for their support and encouragement; . Bonnie Bailey, the “silent” member of the Synod Planning Committee; . The people who brought banners, which brighten up any room; and . Of course, to Kathryn Lockhart.

20. Archbishop's Concurrence Archbishop John Privett said it was a privilege to offer his concurrence to all acts of Synod 2015.

21. Motion of Adjournment Synod S18.15 Moved by Kim Glen, that Synod 2015 be adjourned.

22. Closing Eucharist Service – St. Aidan’s Celebrant: Archbishop John Privett; Preacher: Bishop Mark MacDonald

Memorials for Synod 2015

Joan Corner The Rev. David Dingwall Madeleine Ford Dana Hall Dave Hall Sue King Roberta Loewen The Rev. Peter Lucas Canon Sue MacKay-Smith Ruth Main The Rev. Robert Matthews The Rev. James McCullum The Rev. Albert McLane The Ven. Dirk Pidcock The Very Rev. Allan Reed The Rev. Gavin Rumsey The Rev. Garwood Russell Dilys Speight The Rev. Peter Speight Doreen Stewart Donald Vroom The Rev. Janet Wood Canon Randy Wood

12 Page

APPENDIX I Throughout his two presentations and sermon on Sunday, Bishop Mark MacDonald spoke about the past, present and future of Indigenous peoples and the church. He talked about Indigenous spirituality as it spread across “Turtle Island” - Canada.

These are some of the comments Bishop Mark MacDonald made during his both his presentations:  We are all relatives;  Christian faith and hymn singing were popular and welcoming – “church” was not;  Indigenous people articulated their faith in the way their spirituality “moved”;  They come together in small groups to enjoy the Gospel;  Theology without love is the theology of demons;  The opposite of love is not hate - it is false love;  It’s important that we have movement in which people reach out;  We need to develop churches the poor can attend;  Welcome people from other places;  Be accepting and welcoming and believe that God wants people to join the church;  Indigenous cosmology – how we look at the world and is the way that things work becomes evident to us: mechanistic cosmology – “shock and awe” --- the burning bush;  We have great gifts to give Indigenous people, and they have great gifts to give us;  What’s happening gives people a vision of church that is beyond our imagination;

Session II  We can’t accomplish things without spiritual renewal – recognize that God is moving in a way to interact;  We need some attitudinal adjustments – changed expectations – what does God want?  Efficiency and effectiveness has bled into us from business, but is really about love;  Compassion, dedication and caring is what really matters;  If we’re not willing to suffer with our communities ---- it’s over!!!!  Catechists prepare people for the sacraments; at other places and times, they could act as lay readers and/or communion assistants;  They are focusing on mobilizing lay people and are key to gathering people in small groups to engage the gospel;  We are God-haunted;  This is the time of the most rapid growth of Christians since the days of the apostles;  They have shifted from clergy competence to congregation competence;  Everything has to be looked at from the 4 directions;  Truth is through compassion - our relationship with each other is really what matters;  The Bible describes us as the People of reconciliation – we haven’t heard the truth yet

Bishop Mark left us with the following thought provoking questions to pray and think about.  How do we continue building bridges in love?

 What do the bridges look like? 13

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Financial Statements

The Synod of the Diocese of Kootenay

December 31, 2016

The Synod of the Diocese of Kootenay

Contents

Page

Independent auditors’ report 1–2

Statement of financial position 3

Statement of changes in net assets 4

Statement of operations 5–6

Statement of cash flows 7

Notes to the financial statements 8–13

Schedule of transfers 14

Schedule of designated funds 15–16

Schedule of special purpose funds 17

Schedule of Together in Mission fund 18

Schedule of Kootenay Fair Share budget 19–20

Independent auditors’ report Grant Thornton LLP 200 - 1633 Ellis Street Kelowna, BC V1Y 2A8

T (250) 712-6800 (800) 661-4244 (Toll Free) F (250) 712-6850 www.GrantThornton.ca

To the Board of Directors of The Synod of the Diocese of Kootenay

We have audited the accompanying financial statements of The Synod of the Diocese of Kootenay (“the Diocese”), which comprise the statement of financial position as at December 31, 2016 and the statement of changes in net assets, statement of operations and the statement of cash flows for the year ended December 31, 2016 and a summary of significant accounting policies and other explanatory information.

Management’s responsibility for the financial statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian accounting standards for not-for-profit organizations and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors’ responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Diocese’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Diocese’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion.

Audit • Tax • Advisory Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd 1

Basis for qualified opinion In common with many non-profit organizations, the Diocese derives revenue from donations from the public, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Diocese and we were not able to determine whether any adjustments might be necessary to revenue, excess (deficiency) of revenue over expenses and cash flows from operations, for the years ended December 31, 2016 and 2015, current assets as at December 31, 2016 and 2015, and net assets as at January 1 and December 31 for both the 2016 and 2015 years.

Qualified opinion In our opinion, except for the possible effects of the matter described in the Basis for qualified opinion paragraph, the financial statements present fairly, in all material respects, the financial position of the Diocese as at December 31, 2016, and the results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for- profit organizations.

Other matters Our audit was conducted for the purposes of forming an opinion on the financial statements taken as a whole. The schedules on pages 14 through 20 are presented for purposes of additional information and are not a required part of the financial statements. Such information has been subject to audit procedures applied, only to the extent necessary to express an opinion in the audit of the financial statements taken as a whole.

Report on other legal and regulatory requirements As required by the Societies Act of British Columbia, we report that, in our opinion, these accounting principles have been applied on a basis consistent with that of the preceding year.

Kelowna, Canada June 17, 2017 Chartered Professional Accountants

2 The Synod of the Diocese of Kootenay Statement of financial position December 31 2016 2015

Restricted to

Designated Special Together in General fund funds purpose funds Mission Fund Capital fund Assets Current Cash and cash equivalents$ 342,408 $ 59,546 $ - $ 551,633 $ - $ 953,587 $ 968,669 Accounts receivable - Kootenay Fair Share budget 21,702 - - - - 21,702 6,189 (Page 19-20) - Other 50,943 - - - - 50,943 20,325 Accrued interest receivable - 10,776 - - - 10,776 7,929 Prepaid expense 1,275 - - - - 1,275 22,839 Due from other funds - - 654,617 - - 654,617 352,327 416,328 70,322 654,617 551,633 - 1,692,900 1,378,278

Loans receivable (Note 3) - 88,142 - - - 88,142 46,734 Investment in securities (Note 4) - 3,118,138 - - - 3,118,138 2,933,822 - 3,206,280 - - - 3,206,280 2,980,556 Tangible capital assets (Note 5) - - - - 445,651 445,651 456,690

$ 416,328 $ 3,276,602 $ 654,617 $ 551,633 $ 445,651 $ 5,344,831 $ 4,815,524

Liabilities Current Accounts payable$ 33,236 $ - $ - $ - $ - $ 33,236 $ 64,604 Due to other funds 141,113 130,284 - 383,220 - 654,617 352,327 174,349 130,284 - 383,220 - 687,853 416,931

Net assets General fund 241,979 - - - - 241,979 384,475 Designated funds (Page 16) - 3,146,318 - - - 3,146,318 3,016,027 Special purpose funds (Page 17) - - 654,617 - - 654,617 352,327 Together in Mission fund - - - 168,413 - 168,413 189,074 Invested in tangible capital assets - - - - 445,651 445,651 456,690 241,979 3,146,318 654,617 168,413 445,651 4,656,978 4,398,593

$ 416,328 $ 3,276,602 $ 654,617 $ 551,633 $ 445,651 $ 5,344,831 $ 4,815,524

Contingencies (Note 8)

______Director ______Director

See accompanying notes to the financial statements 3 The Synod of the Diocese of Kootenay Statement of changes in net assets December 31 2016 2015

Restricted to

Special Invested in General Designated purpose Together in tangible fund funds funds Mission fund capital assets Total Total

Balance, beginning of year $ 384,475 $ 3,016,027 $ 352,327 $ 189,074 $ 456,690 $ 4,398,593 $ 3,918,813

Excess (deficiency) of revenue over expenses 30,414 144,016 133,451 (20,661) (28,835) 258,385 479,780 Purchase of tangible capital assets (Page 14) - - (17,796) - 17,796 - - Transfers from general fund (Page 14) (179,199) - 179,199 - - - - Transfer from designated funds (Page 14) - (7,436) 7,436 - - - - Transfer from designated funds (Page 14) 6,289 (6,289) - - - - -

Balance, end of year $ 241,979 $ 3,146,318 $ 654,617 $ 168,413 $ 445,651 $ 4,656,978 $ 4,398,593

See accompanying notes to the financial statements 4 The Synod of the Diocese of Kootenay Statement of operations Year ended December 31 2016 2015

Special Together in General Designated purpose Mission fund funds funds fund Capital fund Revenue Kootenay Fair Share budget (Page 19-20)$ 462,101 $ - $ - $ - $ - $ 462,101 $ 466,082 Donations received - parish (Page 19-20) 3,759 - - - - 3,759 7,704 - other 51,799 - - - - 51,799 34,805 Bank interest earned 1,591 - - - - 1,591 2,377 Miscellaneous 1,586 - - - - 1,586 1,349 Rental income 1,800 - - - - 1,800 1,800 British Columbia Provincial Synod 13,443 - - - - 13,443 13,083 Designated funds revenue (Page 16) - 398,391 - - - 398,391 72,397 Unrealized (loss) gain on foreign exchange (Page 16) - (46,073) - - - (46,073) 103,998 Special purpose funds revenue (Page 17) - - 240,500 - - 240,500 87,963 Together in Mission funds revenue (Page 18) - - - 263,439 - 263,439 476,618 536,079 352,318 240,500 263,439 - 1,392,336 1,268,176

Total revenue 536,079 352,318 240,500 263,439 - 1,392,336 1,268,176

Expenses Beyond the Diocese: General Synod - assessment 110,000 - - - - 110,000 $ 110,000 Provincial Synod - assessment 12,843 - - - - 12,843 12,843 Sorrento Centre 2,500 - - - - 2,500 2,500 Vancouver School of Theology 2,000 - - - - 2,000 2,000 Anglican Foundation 500 - - - - 500 500 127,843 - - - - 127,843 127,843 Parish and clergy support: Clergy car purchase fund 3,000 - - - - 3,000 3,000 Clergy leadership team - stipends 3,000 - - - - 3,000 3,000 - expenses 376 - - - - 376 851 Diocese employee and family assistance 1,691 - - - - 1,691 1,522 Clergy Miscellaneous 1,030 - - - - 1,030 624 9,097 - - - - 9,097 8,997 Diocesan programme Diocesan camp 3,500 - - - - 3,500 3,500 Other program costs 6,046 - - - - 6,046 3,050 9,546 - - - - 9,546 6,550 (continued)

See accompanying notes to the financial statements 5 The Synod of the Diocese of Kootenay Statement of operations Year ended December 31 2016 2015

Special Together General Designated purpose in Mission Capital fund funds funds fund fund Expenses (continued) Travel$ 21,060 $ - $ - $ - $ - $ 21,060 $ 12,970

Episcopal ministry Archbishop and executive officers salary, pension and other benefits 138,095 - - - - 138,095 135,100

Archives and highway Archivist honorarium 5,442 - - - - 5,442 5,286 Highway honorarium 4,919 - - - - 4,919 4,787 10,361 - - - - 10,361 10,073 Diocesan office Amortization - - - - 28,835 28,835 27,963 Audit 14,863 - - - - 14,863 14,453 Bank and payroll charges 6,981 - - - - 6,981 6,459 Equipment rental and maintenance 11,408 - - - - 11,408 12,678 Insurance 2,069 - - - - 2,069 1,997 Legal and professional fees 3,447 - - - - 3,447 1,726 Miscellaneous 6,226 - - - - 6,226 4,250 Office maintenance and utilities 3,612 - - - - 3,612 3,804 Postage 1,085 - - - - 1,085 1,121 Rent 15,000 - - - - 15,000 15,000 Stationery and printing 2,332 - - - - 2,332 2,708 Stipend and benefits: - Finance manager 57,633 - - - - 57,633 56,082 - Office administrator 31,356 - - - - 31,356 30,390 - Other 125 - - - - 125 3,955 Telephone 6,516 - - - - 6,516 6,452 Designated funds expenses (Page 16) - 208,302 - - - 208,302 50,842 Special purpose funds expenses (Page 17) - - 107,049 - - 107,049 124,174 Together in Mission fund expenses ( Page 18) - - - 7,822 - 7,822 78,636 162,653 208,302 107,049 7,822 28,835 514,661 442,690 Other (revenue) expenses Cost recovery (2,990) - - - - (2,990) (4,603) Sale of Blind Bay property ------(103,801) Allocation of collected funds (Page 18) - - - 276,278 - 276,278 182,349 Indian residential school refund ("IRS") ------(29,772) University of British Columbia donation - IRS 30,000 - - - - 30,000 - 27,010 - - 276,278 - 303,288 44,173

Total expenses 505,665 208,302 107,049 284,100 28,835 1,133,951 788,396

Excess (deficiency) of revenue over expenses $ 30,414 $ 144,016 $ 133,451 $ (20,661) $ (28,835) $ 258,385 $ 479,780

See accompanying notes to the financial statements 6 The Synod of the Diocese of Kootenay Statement of cash flows Year ended December 31 2016 2015

Increase (decrease) in cash and cash equivalents

Operating Excess revenue over expenses $ 258,385 $ 479,780 Adjust for non-cash items Amortization 28,835 27,963 Unrealized (gain) loss on investments (50,401) 16,870 236,819 524,613 Changes in non-cash operating working capital Receivables (48,978) 56,045 Prepaid expense 21,564 (8,062) Accounts payable (31,368) 44,586 178,037 617,182

Investing Purchase of tangible capital assets (17,796) (6,590) Purchase of investments (2,091,989) (1,537,104) Proceeds from disposal of investments 1,958,074 1,152,643 Proceeds from loans receivable 3,000 3,900 Issuance of loan receivable (44,408) - (193,119) (387,151)

(Decrease) increase in cash and cash equivalents (15,082) 230,031

Cash and cash equivalents, beginning of year 968,669 738,638

Cash and cash equivalents, end of year $ 953,587 $ 968,669

See accompanying notes to the financial statements 7

The Synod of the Diocese of Kootenay Notes to the financial statements December 31, 2016

1. Nature of operations

The organization performs administrative duties for the Diocese of Kootenay (“the Diocese”), while aiding in the aim for recovery and growth of the Anglican parishes in this region.

The Diocese is a registered charity with the Canada Revenue Agency and accordingly is not subject to income tax. In accordance with its constitution and canons, the Diocese’s operations are exclusively for charitable purposes.

2. Summary of significant accounting policies

Basis of presentation

These financial statements have been prepared in accordance with Canadian accounting standards for not-for-profit organizations (“ASNPO”).

Assets acquired by the Parishes and registered in the name of the Diocese are not shown on the statement of financial position unless acquired from funds under the control of the Diocese and at a cost to the Diocese.

Fund accounting

The general fund reports the activities related to the operations of the Diocese.

The designated funds are funds held by the Diocese on behalf of the Diocese and others.

The special purpose funds report internally restricted revenue and expenses relating to special projects which are undertaken by the Diocese and funded separately from the normal operations.

The Together in Mission fund reports the activities, restricted revenues and expenses that relate to the Together in Mission fundraising campaign.

The capital fund reports the activities, restricted revenues and expenses that relate to tangible capital assets.

Financial instruments

 Initial measurement The Diocese’s financial instruments are measured at fair value when issued or acquired. For financial instruments subsequently measured at cost or amortized cost, fair value is adjusted by the amount of the related financing fees and transaction costs, if applicable. Transaction costs and financing fees relating to financial instruments that are measured subsequently at fair value are recognized in the statement of operations in the year in which they are incurred.

(continued)

The Synod of the Diocese of Kootenay Notes to the financial statements December 31, 2016

2. Summary of significant accounting policies (continued)

Financial instruments (continued)

 Subsequent measurement At each reporting date, the Diocese measures its financial assets and liabilities at cost or amortized cost (less impairment in the case of financial assets), except for equities quoted in an active market, which must be measured at fair value. The Diocese has also irrevocably elected to measure its investments in bonds at fair value. All changes in fair value of the Diocese’s investments in equities quoted in an active market and in bonds are recorded in the statement of operations. The Diocese uses the effective interest rate method to amortize any premiums, discounts, transactions fees and financing fees to the statement of operations. The financial instruments measured at amortized cost are cash and cash equivalents, receivables, loans receivables and accounts payable.

For financial assets measured at cost or amortized cost, the Diocese regularly assesses whether there are any indications of impairment. If there is an indication of impairment, and the Diocese determines that there is a significant adverse change in the expected timing or amount of future cash flows from the financial asset, it recognizes an impairment loss in the statement of operations. Any reversals of previously recognized impairment losses are recognized in operations in the year the reversal occurs.

Cash and cash equivalents

Cash and cash equivalents include cash on hand, balances with banks and other institutions and term deposits with original maturities of three months or less.

Tangible capital assets

Purchased tangible capital assets are recorded at cost. Contributed tangible capital assets are recorded at fair value at the date of contribution. Tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows:

Furniture and equipment 5 years Leasehold improvements 25 years

When a tangible capital asset no longer has any long-term service potential to the Diocese, the excess of its net carrying amount over any residual value is recognized as an expense in the statement of operations. Any write-downs recognized are not reversed.

(continued)

The Synod of the Diocese of Kootenay Notes to the financial statements December 31, 2016

2. Summary of significant accounting policies (continued)

Impairment of long-lived assets

Long-lived assets are reviewed for impairment whenever events or changes in circumstances indicate that the carrying value amount of an asset may not be recoverable. Recoverability of assets to be held and used is measured by a comparison of the carrying amount of an asset to its fair value. Fair value is determined using an appropriate valuation technique such as a quoted price in an active market or the present value of expected undiscounted future cash flows expected to be generated by the asset. If the carrying amount of an asset exceeds its estimated future cash flows, an impairment charge is recognized by the amount by which the carrying amount of the asset exceeds the fair value of the asset.

Revenue recognition

The Diocese follows the restricted fund method of accounting for contributions. Restricted contributions are recognized as revenue in the year earned. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured.

Contributed materials and services

Volunteers and other local business contribute significant services and other gifts to assist the Diocese. Due to the difficulty in determining their fair values, the contributed materials and services are not recognized in these financial statements.

Foreign currency transactions

The Diocese translates all of its foreign currency transactions using the temporal method. Monetary assets and liabilities are translated at the exchange rate in effect at the balance sheet date. Other assets and liabilities are translated at the exchange rate in effect at the transaction date. Items appearing in the current year’s statement of operations are translated at average year rates. Exchange gains and losses are included in the statement of operations.

Use of estimates

Management reviews the carrying amounts of items in the financial statements at each balance sheet date to assess the need for revision or any possibility of impairment. Many items in the preparation of these financial statements require management’s best estimate. Management determines these estimates based on assumptions that reflect the most probable set of economic conditions and planned courses of action. These estimates are reviewed periodically and adjustments are made to excess (deficiency) of revenue over expenses as appropriate in the year they become known.

Items subject to significant management estimates include allowance for doubtful accounts and tangible capital asset estimated useful life and related amortization.

The Synod of the Diocese of Kootenay Notes to the financial statements December 31, 2016

3. Loans receivable 2016 2015

Rutland parish loan, repayable at $250 per month interest free $ 43,734 $ 46,734 St Michael’s parish loan, no repayment terms 44,408 -

$ 88,142 $ 46,734

During the year $nil (2015 - $nil) was collected as interest on the loans.

4. Investment in securities

At December 31, investment in securities comprises: 2016 2015 Fixed income Canada $ 1,599,504 $ 1,347,121

Equities Canada 947,939 913,911 United States 345,706 317,309 Other 224,989 355,481

$ 3,118,138 $ 2,933,822

5. Tangible capital assets Accumulated Cost amortization 2016 2015

Office equipment $ 86,431 $ 66,485 $ 19,946 $ 8,601 Leasehold improvements 559,594 133,889 425,705 448,089

$ 646,025 $ 200,374 $ 445,651 $ 456,690

6. Payables and accruals

Included in payables and accruals is $1,175 (2015 - $1,071) of government remittances payable.

The Synod of the Diocese of Kootenay Notes to the financial statements December 31, 2016

7. Pension benefits

The Diocese provides retirement benefits for eligible employees under a multi-employer defined contribution pension plan. The Diocese paid $17,567 (2015 - $16,579) for employer contributions while employees contributed $7,824 (2015 - $7,834) to the plan in fiscal 2016.

8. Contingencies

Guarantees

The Diocese acts as a guarantor for loans obtained by the parishes within its congregation. As at December 31, 2016 loan balances totalled $112,149 (2015 - $134,353).

9. Financial instrument risks

The Diocese’s main financial instrument risk exposure is credit and market risk.

Credit Risk

Credit risk is the risk that one party to a financial instrument will cause a financial loss for the other party by failing to discharge an obligation. The Diocese’s main credit risks relate to its accounts receivable balances.

Market Risk

Market risk is the risk that the fair value or expected future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk comprises three types of risk: currency risk, interest rate risk and other price risk.

Currency risk - Currency risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in foreign exchange rates. The Diocese is exposed to this risk on its cash and cash equivalents and investments in U.S. equities.

Interest rate risk - Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market interest rates. The Diocese is exposed to interest rate risk with respect to cash and cash equivalents and its investment in securities.

(continued)

The Synod of the Diocese of Kootenay Notes to the financial statements December 31, 2016

9. Financial instrument risks (continued)

Other price risk - Other price risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of the changes in market prices (other than those arising from interest rate risk), whether these changes are caused by factors specific to the individual financial instrument or its issuer, or factors affecting all similar financial instruments traded in the market. The Diocese is exposed to other price risk on its investment in securities quoted in an active market.

10. British Columbia Societies Act

On November 28, 2016 the new British Columbia Societies Act came into effect. Included in the new Act is a requirement to disclose the remuneration paid to all directors, the ten highest paid employees, and all contractors who were paid at least $75,000 annually. The Society had one individual who falls into this category with an annual remuneration of approximately $100,000 for the year ended December 31, 2016.

11. Comparative figures

Certain of the comparative figures have been reclassified to conform to current year financial statement presentation.

13 The Synod of the Diocese of Kootenay Schedule of transfers Year ended December 31, 2016

Special Together in General Designated purpose Mission Capital fund funds funds fund fund Total

Transfers (to) from

Transfers between General and Special purpose funds Archive fund- Supplies$ (750) $ - $ 750 $ - $ - $ - Blind Bay Fund (103,801) - 103,801 - - - Provision: Equipment purchases (12,942) - 12,942 - - - Highway - Printing/postage (9,234) - 9,234 - - - Parish gift fund (41,972) - 41,972 - - Conference Provision: Diocesan Synod 2018 (2,000) - 2,000 - - - Conference Provision: General Synod 2019 (4,000) - 4,000 - - - Conference Provision: Lambeth 2020 (2,000) - 2,000 - - - Staff transition fund: Accrual (2,500) - 2,500 - - - (179,199) - 179,199 - - -

Transfers between Designated and Special purpose funds Clergy conference fund- Moving costs - (4,635) 4,635 - - - Kootenay forward fund- Ministry support stipend and benefit - (1,174) 1,174 - - - Special training fund- Ministry support stipend and benefits - (1,627) 1,627 - - - - (7,436) 7,436 - - -

Transfers between Capital and Special purpose funds Equipment reserve transfer - - (17,796) - 17,796 -

Transfers between Together in Mission and Capital fund Equipment reserve transfer ------

Transfers between General and Designated funds Funding from designated funds 5,143 (5,143) - - - - General fund surplus transfer 1,146 (1,146) - - - - 6,289 (6,289) - - - -

Total Transfers 2016 $ (172,910) $ (13,725) $ 168,839 $ - $ 17,796 $ -

2015 $ (26,946) $ (10,191) $ 30,547 $ - $ 6,590 $ -

14 The Synod of the Diocese of Kootenay Schedule of designated funds Year ended December 31, 2016

Revenue Expenses Balance, Receipts Allocation beginning of and other of realized Allocation of Total Reallocation Net change Balance, end year income income unrealized gain revenue Withdrawals Net income and transfers for year of year Parish Funds Subject to reserve Fort Steele$ 20,944 $ - $ 350 $ 1,132 $ 1,482 $ - $ 1,482 $ - $ 1,482 $ 22,426 Oliver - Rectory 82,945 - 1,385 4,481 5,866 (1,013) 4,853 - 4,853 87,798 Edgewood 1,182 - 20 64 84 - 84 - 84 1,266 Castlegar - Lot 21,309 - 354 1,145 1,499 (264) 1,235 - 1,235 22,544 Grand Forks-Rectory 15,294 - 256 827 1,083 - 1,083 - 1,083 16,377 Christina Lakes 35,472 - 593 1,918 2,511 - 2,511 - 2,511 37,983 Kimberly 21,946 - 365 1,179 1,544 (273) 1,271 - 1,271 23,217 Nelson 158,689 - 2,652 8,581 11,233 - 11,233 - 11,233 169,922 Princeton 29,338 - 488 1,580 2,068 (366) 1,702 - 1,702 31,040 Armstrong 58,977 - 986 3,189 4,175 - 4,175 - 4,175 63,152 Creston - Wynndel 11,919 - 198 642 840 (149) 691 - 691 12,610 O K Mission 114,723 - 1,905 6,165 8,070 (1,422) 6,648 - 6,648 121,371 Chase, Shuswap Lakes 64,114 - 1,072 3,467 4,539 - 4,539 - 4,539 68,653 Lake Country 190,895 - 3,065 9,917 12,982 (90,000) (77,018) - (77,018) 113,877 Reserve 4,614 - 77 249 326 - 326 - 326 4,940 832,361 - 13,766 44,536 58,302 (93,487) (35,185) - (35,185) 797,176 Exempt from Reserve East Kelowna 43,465 - 726 2,350 3,076 - 3,076 - 3,076 46,541 E.F.M.-Canada 64,659 - 947 3,063 4,010 (13,755) (9,745) - (9,745) 54,914 EFM Bursary Fund 6,471 - 108 350 458 - 458 - 458 6,929 Penticton-Affleck Mem 13,101 - 211 684 895 (780) 115 - 115 13,216 Penticton Columbarium Maintenance Fund 11,982 - 200 648 848 - 848 - 848 12,830 Penticton, In Trust 139,452 - 2,331 7,541 9,872 - 9,872 - 9,872 149,324 Salmon Arm, St John's 34,773 - 581 1,880 2,461 - 2,461 - 2,461 37,234 Lake Ctry (Bunbury Beq) 1,874 - 31 101 132 - 132 - 132 2,006 Chase, St Andrew's 16,620 - 278 899 1,177 - 1,177 - 1,177 17,797 St Marys Cemetery, Sorrento 22,792 - 381 1,232 1,613 - 1,613 - 1,613 24,405 St Marys Bldg Fund 9,417 - 157 509 666 - 666 - 666 10,083 OK Falls - Turnbull Est 19,618 - 328 1,061 1,389 - 1,389 - 1,389 21,007 OK Mission - D Deakin Trust 69,055 - 1,148 3,714 4,862 (740) 4,122 - 4,122 73,177 BCYAYM Operating 10,013 - 167 541 708 - 708 - 708 10,721 Osoyoos, St Christopher's 30,207 - 505 1,633 2,138 - 2,138 - 2,138 32,345 Armstrong/Enderby Parish 18,816 35,000 691 2,234 37,925 - 37,925 - 37,925 56,741 512,315 35,000 8,790 28,440 72,230 (15,275) 56,955 - 56,955 569,270

Total Parish Funds $ 1,344,676 $ 35,000 $ 22,556 $ 72,976 $ 130,532 $ (108,762) $ 21,770 $ - $ 21,770 $ 1,366,446

(continued)

15 The Synod of the Diocese of Kootenay Schedule of designated funds Year ended December 31, 2016

Revenue Expenses Balance, Allocation of Allocation of beginning of Receipts and realized unrealized Total Reallocation Net change Balance, end year other income income gain revenue Withdrawals Net income and transfers for year of year

Non-Parish Funds Subject to Reserve Clergy Moving$ 60,626 $ 7,700 $ 1,035 $ 3,348 $ 12,083 $ (1,894) $ 10,189 $ (4,635) $ 5,554 $ 66,180 Rollason Car Loan 146,201 1,200 2,387 7,725 11,312 (6,175) 5,137 - 5,137 151,338 A/R Car Loans - 6,175 - - 6,175 (1,200) 4,975 - 4,975 4,975 Parrot Bequest 5,999 - 100 323 423 (44) 379 - 379 6,378 Ordination Fund 1,628 1,526 26 84 1,636 (1,292) 344 - 344 1,972 Diocesan Camp Fund 140,550 - 2,349 7,600 9,949 - 9,949 - 9,949 150,499 M Nelson House Bequest 60,120 - 1,005 3,251 4,256 - 4,256 (1,005) 3,251 63,371 Macken Est Bequest 7,244 - 121 392 513 - 513 (121) 392 7,636 Grants 29,974 - 501 1,621 2,122 - 2,122 (501) 1,621 31,595 H. Copp Estate 16,100 - 269 871 1,140 - 1,140 (269) 871 16,971 Diocesan Mission 54,165 - 905 2,929 3,834 - 3,834 (905) 2,929 57,094 Bishopric Estate 118,904 100 1,988 6,433 8,521 - 8,521 (1,988) 6,533 125,437 Rollason Episcopal 101,037 - 1,689 5,464 7,153 - 7,153 (1,689) 5,464 106,501 Mary Merton Bequest 3,091 - 52 167 219 - 219 (52) 167 3,258 Bishop Sillitoe 487 - 8 26 34 - 34 (8) 26 513 Rev. Geo. Stewart 443 - 7 24 31 - 31 (7) 24 467 Lois Berry 83,663 - 1,398 4,524 5,922 - 5,922 (1,398) 4,524 88,187 Reserve 4,859 - 81 263 344 - 344 - 344 5,203 835,091 16,701 13,921 45,045 75,667 (10,605) 65,062 (12,578) 52,484 887,575 Exempt from Reserve Bishop's Discretionary 50,646 10,250 779 2,520 13,549 (11,056) 2,493 4,627 7,120 57,766 Yng Adult Programming 288 - 5 16 21 - 21 - 21 309 Bishop Clark Mem 245,028 - 4,095 13,250 17,345 - 17,345 (4,095) 13,250 258,278 Mackie Fund 31,797 - 531 1,719 2,250 - 2,250 (532) 1,718 33,515 Sicamous (Gen Funds) 52,900 - 884 2,861 3,745 - 3,745 - 3,745 56,645 All Saints, Chase (Dioc) 1,180 - 20 64 84 - 84 - 84 1,264 Car Purchase 62,961 9,161 1,078 3,487 13,726 (10,300) 3,426 - 3,426 66,387 Sparwood (Gen Funds) 18,024 - 301 975 1,276 - 1,276 - 1,276 19,300 General Fund Surplus - - 271 876 1,147 - 1,147 (1,147) - - Rollason Sites 209,718 19,719 3,572 11,558 34,849 (48,000) (13,151) - (13,151) 196,567 A/R Parish Loans 59,720 48,000 - - 48,000 (19,578) 28,422 - 28,422 88,142 732,262 87,130 11,536 37,326 135,992 (88,934) 47,058 (1,147) 45,911 778,173 Total Non-Parish Funds 1,567,353 103,831 25,457 82,371 211,659 (99,539) 112,120 (13,725) 98,395 1,665,748

Creston Savings Acct - 56,200 - - 56,200 (1) 56,199 - 56,199 56,199

Total RBC Invested Funds 2,912,029 195,031 48,013 155,347 398,391 (208,302) 190,089 (13,725) 176,364 3,088,393

Unrealized gain (loss) on foreign exchange 103,998 - - - (46,073) - (46,073) - (46,073) 57,925

Total Designated Funds $ 3,016,027 $ 195,031 $ 48,013 $ 155,347 $ 352,318 $ (208,302) $ 144,016 $ (13,725) $ 130,291 $ 3,146,318

16 The Synod of the Diocese of Kootenay Schedule of special purpose funds Year ended December 31, 2016

Excess Excess Transfer Transfers to (deficiency) of (deficiency) of Transfer (to) from Transfer invested in revenue over Net assets, Net assets, revenue over (to) from designated (to) from tangible expenses and beginning end of Revenue Expenses expenses general fund fund other funds capital assets transfers of year year

Archives$ 45 $ (898) $ (853) $ 750 $ - $ (45) $ - $ (148) $ 1,251 $ 1,103 Archives equipment fund - - - - - 45 (708) (663) 1,406 743 Blind Bay fund - - - 103,801 - - - 103,801 - 103,801 Clergy Conference fund 590 (2,935) (2,345) - 4,635 - - 2,290 2,856 5,146 Creative Ministries fund 18,632 - 18,632 - - - - 18,632 - 18,632 Diaconate ministry - (735) (735) - - - - (735) 1,127 392 Diocesan banner fund 4,800 (1,400) 3,400 - - - - 3,400 - 3,400 Equipment reserve - - - 12,942 - - (17,088) (4,146) 4,146 - Executive assistant staff accrual ------29,765 29,765 Faith formation fund 18,632 - 18,632 - - - - 18,632 - 18,632 Highway 2,437 (9,234) (6,797) 9,234 - (2,437) - - - - Highway equipment fund - - - - - 2,437 - 2,437 1,102 3,539 Insurance deductible grant fund 11,932 - 11,932 - - - - 11,932 21,808 33,740 Kootenay forward fund 6,567 - 6,567 - 1,174 - - 7,741 37,433 45,174 Kootenay School of Ministry (KSM): - KSM operating 58,063 (7,375) 50,688 - - - - 50,688 11,945 62,633 - KSM bursary fund - (50) (50) - - - - (50) 50 - Lumby 10,400 - 10,400 - - - - 10,400 24,278 34,678 Parish Gift Fund - (20,078) (20,078) 41,972 - - - 21,894 111,936 133,830 Planned giving fund ------13,659 13,659 Provision for Conferences: - Diocesan Synod 2018 - - - 2,000 - - - 2,000 16,137 18,137 - General Synod 2019 - (8,346) (8,346) 4,000 - - - (4,346) 10,250 5,904 - Lambeth 2020 - (710) (710) 2,000 - - - 1,290 8,736 10,026 Refugee Fund 100 (5,347) (5,247) - - - - (5,247) 30,000 24,753 Retired clergy fund 1,000 - 1,000 - - - - 1,000 - 1,000 Special training fund - - - 1,627 - - 1,627 9,759 11,386 Spiritual development program 792 (3,908) (3,116) - - - - (3,116) 3,650 534 Staff transition fund 1,500 - 1,500 2,500 - - 4,000 6,000 10,000 Sth Slocan fund 105,010 (46,033) 58,977 - - - - 58,977 - 58,977 Synod '06 projects: - Other (undesignated) ------5,033 5,033

Total - 2016$ 240,500 $ (107,049) $ 133,451 $ 179,199 $ 7,436 $ - $ (17,796) $ 302,290 $ 352,327 $ 654,617

Total - 2015$ 87,963 $ (124,174) $ (36,211) $ 30,429 $ 6,708 $ - $ (6,590) $ (5,664) $ 357,991 $ 352,327

17 The Synod of the Diocese of Kootenay Schedule of Together in Mission Fund Year ended December 31 2016 2015

Revenue Receiptable donations $ 261,215 $ 476,618 Miscellaneous 2,224 - 263,439 476,618 Expenses Bank charges 134 71 Events - 90 Fees 5,162 3,798 Fundraising - 69,085 Miscellaneous 112 - Postage 1,282 1,218 Stationery and printing 1,083 2,325 Travel 49 899 Website - 1,150 7,822 78,636

Allocations 276,278 182,349 (Deficiency) excess of revenue over expenses$ (20,661) $ 215,633

Allocations of Together in Mission funds are based on case for support documents developed at both a diocesan and congregational level. The proportion of those allocations relative to total funds received reflects a recommended split of funds between national, diocesan, and congregational cases. The proportion of allocation will also reflect donor requests that may differ from the recommended split.

18 The Synod of the Diocese of Kootenay Schedule of Kootenay Fair Share budget Year ended December 31, 2016

Balance, Balance, Parish beginning end KFS Region of year Assessment Received of year donations

North Okanagan Armstrong/Enderby$ - $ 11,958 $ 11,958 $ - $ - Celista - 1,624 1,624 - - Chase - 1,874 1,874 - - Falkland 253 1,065 253 1,065 - Revelstoke - 8,634 8,634 - - Salmon Arm/Sicamous - 13,658 13,658 - - Sorrento - 6,607 6,607 - - Vernon - 81,725 81,725 - - 253 127,145 126,333 1,065 - Central Okanagan East Kelowna - 4,612 4,612 - - Kelowna 5,519 76,247 62,704 19,062 - Lake Country - 5,898 5,898 - - Okanagan Mission - 28,294 28,294 - 2,926 Peachland - 11,004 11,004 - - Rutland - 4,948 4,948 - - Westbank - 18,906 17,331 1,575 - 5,519 149,909 134,791 20,637 2,926 South Okanagan Keremeos - 5,402 5,402 - - Naramata - 4,113 4,113 - - Okanagan Falls - 6,146 6,146 - - Oliver - 1,500 1,500 - - Osoyoos - 3,500 3,500 - - Penticton - 30,723 30,723 - - Summerland - 21,804 21,804 - - - 73,188 73,188 - - West Kootenay Balfour - 2,677 2,677 - - Castlegar - 9,265 9,265 - - Fruitvale/Salmo - 4,200 4,200 - - Grand Forks - 2,400 2,400 - - Greenwood - 470 470 - - Kaslo - 1,535 1,535 - - Kettle Valley - 822 822 - - Nakusp - 3,092 3,092 - - Nelson - 13,014 13,014 - - New Denver - 2,070 2,070 - - Trail - 16,575 16,575 - - - 56,120 56,120 - - (continued)

19 The Synod of the Diocese of Kootenay Schedule of Kootenay Fair Share budget Year ended December 31, 2016

Balance, Balance, Parish beginning end KFS Region of year Assessment Received of year donations

East Kootenay Cranbrook $ - $ 22,056 $ 22,056 $ - $- Creston - 8,363 8,363 - - Fernie - 6,254 6,254 - 833 Golden - 3,552 3,552 - - Kimberley - 10,514 10,514 - - Windermere Valley Shared Ministry 417 5,000 5,417 - - 417 55,739 56,156 - 833

$ 6,189 $ 462,101 $ 446,588 $ 21,702 $ 3,759

Diocese of Kootenay Synod April 20-22, 2018 Though we are many, we all belong to each other. Romans 12:5 Kelowna, BC

RESOLUTION SUBMISSION FORM

Congregational Futures Working Group

Background and Rationale:

Please see attached document Nurturing Faithful Communities: An Introduction and Rationale.

Motion

Moved by (Name): Seconded by (Name):

THAT this Synod express its appreciation to the Congregational Futures Working Group for its preparation of Nurturing Faithful Communities. We call upon Diocesan Council to appoint a standing committee to continue this work as a major priority with a view to implementing the process in this Diocese as soon as practical. Further, given the importance of this work, this Synod actively seeks the participation of all congregations in the coming years.

CONGREGATIONAL FUTURES WORKING GROUP

a Sub-Committee of the Diocesan Council, appointed Sep 2016 by Archbishop John Privett

NURTURING FAITHFUL COMMUNITIES

An Introduction and Rationale

DoK - Nurturing Faithful Communities - Rationale (002) 1 of 6 God gave birth to the New Creation and inaugurated the fulfillment of all things in the resurrection of Jesus Christ. Since the first days of the church, Christians allowing this living hope to shape their perspectives, priorities and practices have realized renewed vision, vitality and viability in their communal life. As a result, they have experienced personal transformation, and exercised a compelling and influential presence in the world around them.

Nurturing Faithful Communities is a process unfolding in the Diocese of Kootenay that is fostering and forming gospel-centred faith communities comprised of such people. Its aspiration is to equip our congregations to live vibrantly today in the light of God’s promised tomorrow.

Nurturing Faithful Communities is consistent with the mission, vision and governing values we share as a Diocese. Through this initiative, our congregations are provided a propitious opportunity to experience revitalization, as we deepen our communion in the Holy Spirit and make known the good news of God in the crucified and risen Christ.

Nurturing Faithful Communities aims to raise the sights of Kootenay’s congregations. It exhorts us to look beyond the far-too-common objective of simply trying to maintain or attract enough members and money to preserve a building, pay for an Incumbent and “keep the church open.” Instead, it redirects our gaze in such a way that God’s presence and purposes, promises and activity, become central to our conversation, goal setting, decision making, and actions. Acting on this latter focus can animate the life of joy and service, proclamation and growth to which the Anglicans of the Diocese of Kootenay aspire.

DoK - Nurturing Faithful Communities - Rationale (002) 2 of 6 Foundational convictions for Nurturing Faithful Communities

Vibrant and faithful congregations are deliberately and consistently…

Immersed in Baptismal Living “The theological foundation for baptismal living is grounded in the expectant hope God holds out for us.”1 Streaming from the deep well of God’s generosity, holy baptism is a foundational and defining event in the Christian’s life. Passing through its waters, a person becomes part of God’s New Creation. The life of the whole church, and thus all of its ministries and authority, flows from baptism. Therefore, at the font, a person is also made a full member of Christ’s one, holy, catholic, and apostolic church, and is empowered and commissioned for ministry. Ultimately, baptism celebrates what unites Christians: the Passion, death and resurrection of Jesus Christ, and the life we share in the Spirit. Healthy congregations, then, are made up of people striving to “live into” this reality, the reality of their baptism… …which means Nurturing Faithful Communities assumes that all facets of its process must support baptismal living.

Vibrant and faithful congregations are deliberately and consistently…

Patterned by a Particular Story The Passion, death and resurrection of Jesus Christ together form the lens through which we best comprehend the Triune God: Father, Son and Holy Spirit and the meaning of our lives as those marked with the sign of the cross. Christianity is about so much more than making good people better, self-preservation or other self-serving spiritualties. Christian faith is primarily about God, not us. Throughout Scripture we trace the story of a God who liberates people from every form of bondage. In the fullness of time, this God sent his beloved Son to “shatter the chains of evil and death and banish the darkness of sin and despair.” Both Scripture and our liturgy claim Christians “have been buried with Christ in baptism so that we may rise with him to a new life.” It is those surrendering their lives for Christ’s sake and the sake of the gospel who find true life! Healthy

1 Sheryl A. Kujawa-Holbrook and Fredrica Harris Thompsett, Born of Water, Born of Spirit: Supporting the Ministry of the Baptized in Small Congregations. (Herndon, VA: The Alban Institute, 2010.) 3.

DoK - Nurturing Faithful Communities - Rationale (002) 3 of 6 congregations allow themselves to be patterned by this story. They recognize that we faithfully flourish when we offer not only a commitment, but also “ourselves, our souls and bodies…” …which means Nurturing Faithful Communities promotes the imitation of Christ over congregational survival or church growth.

Vibrant and faithful congregations are deliberately and consistently…

Shaped by Active Hope “Those who build in the Lord do not build in vain.” There is fresh freedom and vigor to be discovered when Christians decide to live confidently in the present because the future is secure in God. We can trust that our actions today have meaning and will bear fruit because God’s promises can be depended on. Healthy congregations engage in worship, formation and service believing that these reflect and participate in the future God has in store for all creation... …which means Nurturing Faithful Communities encourages congregations to act boldly on the promises of God.

Vibrant and faithful congregations are deliberately and consistently…

Transformed as a People

The gospel is not something we take hold of as one of our many possessions. Rather, the gospel must take hold of us, shaping us into the likeness of Jesus Christ, transforming our identity and relationships, drawing us into a new order of belonging and behaving. While programs have their place in the life of the church, unless people’s lives are changed, no true renewal or lasting growth can happen in a congregation… …which means Nurturing Faithful Communities pursues people-development over program-development.

Vibrant and faithful congregations are deliberately and consistently…

Caught up in ongoing Mission

Congregations do not need to determine if they have a mission or struggle to generate one. Our God remains active in the world, already engaged in mission. The real question for a congregation is, “What is God up to and how can we participate in that?” Healthy congregations engage in mission

DoK - Nurturing Faithful Communities - Rationale (002) 4 of 6 joyfully because they understand themselves to be caught up in what God is already doing in and for the world… …which means Nurturing Faithful Communities equips congregations to identify how they can share effectively in God’s mission.

These convictions provide the guiding principles by which all aspects of Nurturing Faithful Communities should be understood, interpreted and engaged. It must be remembered always that we depend entirely upon God’s grace to realize the intended outcomes of this process. Transformation and growth are the work of God. The benchmarks, activities and resources of Nurturing Faithful Communities are simply proven avenues through which we open ourselves and cooperate with the work of the Spirit in, through and around us. Remember, this is not a stewardship program, nor is it designed to provide ‘foolproof’ methods of increasing parish membership. These are tools to help you decide what vision and vitality your congregation embraces, and ultimately how viable it is going forward. They offer resources to address each of those key issues.

To act upon these convictions and work towards its desired outcomes, Nurturing Faithful Communities consists of three interrelated components. 1. Benchmarks for Congregations In business and the social sector ‘benchmarking’ is widely understood as a process of measuring an organization’s practices and methods against those of outstanding organizations in the same or similar sector. In our context, benchmarking will serve a comparable function. It also calls us back to the values and disciplines that arise from the gospel, especially when they run counter to the norms and practices of our society.

The benchmarks articulated in Nurturing Faithful Communities reflect many of the best practices evident in vibrant and faithful congregations across North America and the United Kingdom, particularly those of Anglican/Episcopal and similar traditions. They describe and ‘measure’ characteristics and activities which indicate and foster health in a congregation. They also respond to our strengths and weaknesses, opportunities and fears, dreams and needs, as they have been expressed within the congregation and across the Diocese.

The benchmarks enumerated by Nurturing Faithful Communities are not advanced as an exhaustive list, nor are they meant to be prescriptive or burdensome. Rather, they may highlight opportunities for increasing the vibrancy of our current faithful congregations. Benchmarks provide

DoK - Nurturing Faithful Communities - Rationale (002) 5 of 6 qualitative metrics by which parishes can orient their life, identify priorities, set objectives and devote resources.

2. Congregational Assessment This component explores key aspects of each congregation’s life, to access its health and sustainability, and to determine how effectively we are forming disciples, and engaging in God’s mission in local communities throughout the Diocese.

Over a period of about two years, the assessment process will be undertaken by each congregation, in cooperation with a Regional Assessment Team supported by a Diocesan Co-ordinator, hired to oversee the entire process.

Assessments will provide congregations an opportunity to experience new life by identifying concrete steps towards becoming healthier, stronger and more missionally oriented. The assessment process is designed to help parish, regional and diocesan leadership to….  make wise faithful decisions towards the fulfillment of our Diocesan mission;  lead us towards the vision articulated by our Diocese;  rationalize buildings and resources within the Diocese, and ensure continued support of thriving congregations;  imagine and consider innovative alternative uses of land, buildings and resources, where current uses are less than optimal;  expand strategic ministries where currently there are inadequate resources, and identify and support missional opportunities;  encourage us to live and serve joyfully as signs of God’s kingdom better reflecting the dignity and destiny that Christ has won for every human being.

3.Workshops, Consultations, Training and Resources Nurturing Faithful Communities offers a suite of workshops, consultations and other resources to help inspire, equip, promote and enhance vibrant and faithful congregations in Kootenay including:  the discernment of congregational vision and missional purpose;  understanding congregational dynamics and cultivating innovation;  principles and practicalities for fostering uplifting, transformative worship;  engaging in biblical hospitality;  exploring new models for creative and effective ministry;  introducing and incorporating inquirers and newcomers into life in Christ through worship, formation and service;  building sustainability through a disciplined process of discernment, planning and the acquisition and allocation of resources.

DoK - Nurturing Faithful Communities - Rationale (002) 6 of 6

Diocese of Kootenay Synod April 20-22, 2018 Though we are many, we all belong to each other. Romans 12:5 Kelowna, BC

RESOLUTION SUBMISSION FORM

Canon Revisions

Background:

Please see attached document with proposed changes.

Rationale:

WHEREAS:  pursuant to Canon 24 (1) of the Canons of the Diocese the Diocesan Council appointed a Canons Revision Committee (the “Committee”) on December 1, 2016 to study proposals for amendment of the Canons;  the Committee recommended to Diocesan Council certain revisions to the Rules of Order and the Canons of the Diocese and on September 30, 2017, Diocesan Council requested the Regions to consider such proposed revisions;  at its meeting on February 10, 2018 Diocesan Council, having received a report from the Committee that, based on comments from the Regions, further minor revisions were recommended, approved the proposed revisions; and  pursuant to Canon 24 (3) a draft of the Rules of Order and Canons of the Diocese, incorporating all proposed revisions, (the “Revised Canons”) was forwarded to the Secretaries of Synod on February 11, 2018.

Motion:

Moved by: Peter Stafford Seconded by: Geord Holland

 THAT the existing Rules of Order and Canons of the Diocese be REPEALED AND DELETED in their entirety, and  the Revised Canons, a copy of which has been presented to Synod and initialled for identification by the Chancellor of the Diocese, be APPROVED AND SUBSTITUTED therefore.

EXPLANATORY NOTES TO THE DRAFT REVISED CANONS

CANON 1 DEFINITIONS AND COMPOSITION OF THE SYNOD

There is a lack of internal consistency in the Canons as to the terms “member”, “delegate”, “alternate delegate”, “Synod”, “meeting of Synod”. The revised draft attempts to clarify the apparent ambiguities with the aim of adhering as closely as possible to the actual practice in most parishes.

The changes to Canon 1 Section 2 (e), (g) and Section 8 (and consequential changes in Section 1 – “Definitions” and elsewhere in the document) provide that Lay Delegates, upon being elected by their congregation, will become Members of Synod. Lay Delegates who attended the previous Synod will be deemed to have retired upon the election of new delegates. If a Special Synod is called, or when the next regular triennial Synod is called, the Members of Synod will be the elected Lay Delegates. The term “delegate”, currently used in some places for both clergy and lay delegates, is restricted to mean “Lay Delegate” because, strictly speaking, clergy do not attend Synod as “delegates” but rather in right of their licence as clergy within the Diocese. The existing Canon provides that elected Lay Delegates who attend Synod become members of Synod when they register and remain members until the start of the next Synod when their places are taken by those who have been elected by their respective parishes. It is something of an anomaly that notwithstanding the election of new Lay Delegates the members of Synod remain the Lay Delegates who attended the previous Synod. Canon 1 Section 11 now allows a Parish Council to fill a vacant Alternate Lay Delegate position without necessarily calling a General Meeting. The new Section 13 dealing with Youth Delegates is substantially in accordance with the existing Section 2(g).

CANON 3 CONDUCT OF ELECTIONS BY SYNOD

Certain of the Sections dealing with “Voting”, namely Sections 8 through 12 have been deleted and replaced by a new, more generally worded, Section 8 which essentially provides that Diocesan Council shall prescribe from time to time the voting procedure to be followed at meetings of Synod. Voting protocols may change as a result of more efficient methods becoming available and administrative amendments are more easily effected by changes to Diocesan Policies and Procedures than by changes to the Canons. It is important to note that voting procedures prescribed by Diocesan Council must be consistent with the fundamental principles set out in Section 8 of the revised Canon.

CANON 5 THE DIOCESAN COUNCIL

Section 1(a) Certain changes are proposed to reflect the facts that (i) there is no longer a member of Diocesan Synod always elected to COGS; (ii) there is no longer a Diocesan Youth Council; and (iii) the positions of Chancellor and Registrar may be held by the same person (as is in fact current practice).

Section 1(c) is modified to provide, as is the current practice, that meetings may be held by teleconference, provided that at least two meetings each year shall be in person.

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CANON 6 ELECTION OF A BISHOP

PART 1 – PROCESS LEADING UP TO THE ELECTORAL SYNOD

The present Canon contemplates that the Episcopal Election Committee (“EEC”) should commence its work “Whenever….an event has occurred that will result in….a vacancy”. With a view to making the process function more independently the revised Canon provides that the EEC should come into being and undertake its mandate only after a vacancy has occurred and an Administrator has been appointed (see Canon 7). There seems to be no particular advantage served by commencing the process earlier. References to an “expected vacancy” have been deleted in several places where they appear.

Section 1 While no change is proposed it is worth noting that the Provincial Canons (which override the Diocesan Canons) provide that the Metropolitan must give permission to the Diocese to proceed with the election.

Section 2 Several changes are proposed, designed to broaden the composition of the EEC. (At present, of the seven ex officio officers, two of the named positions are held by the same person and another position is vacant). Diocesan Council will be required to meet at the outset of the process and appoint such number of additional members, clergy or lay, as may be necessary to ensure that there is at least one clergy or lay representative from each of the five Regions and that there is a balance between clergy and lay members. Also, instead of the Chancellor, Vice-Chancellor and Registrar, one of these ex officio officers will suffice.

Section 3(a) There are substantial changes, designed to ensure that:

(i) the Diocesan Profile is a document for which the retired bishop, whose vacancy is being filled, has no responsibility, although the retired bishop has the right to include a statement as an Appendix. The Profile should contain a draft terms of appointment, including compensation details; (ii) the interests of the Diocese in obtaining adequate information regarding candidates are met; the “request for information” referenced in existing Section 8(b) is amplified in that a minimum of five references are required, including, at least one person with direct experience concerning the candidate’s current ministry, as well as consent to a Police Records check. Each candidate will be interviewed and will be made aware that a due diligence review will be undertaken. The overall aim of the changes is to elicit sufficient information so that an assessment can be made by the members of the Electoral Synod as to whether the candidate possesses (to borrow from the language in Report 009 App. 5 to the 2016 General Synod) “ … not so much a set of competencies but…the gifts necessary for living out episcopal ministry in the office of bishop.” The proposed changes attempt to avoid too much specificity in the Canon itself in the expectation that, subject to a few mandatory requirements, the details should be left to the EEC. For example, current technology may allow for a video presentation, but this is the sort of process that will inevitably change over time and enshrining it in the Canons should be avoided.

Page 2 of 4

Section 4 Diocesan Council will need to meet on two occasions, first (as provided in revised Section 2) in order to appoint the EEC and subsequently (as provided in revised Section 4) in order to discharge its obligations under Sections 4(a), (b), (c) and (d).

Section 5 The revised Section is less restrictive in defining who may nominate a candidate and provides that any member of a Church Council may do so. In addition the number of nominations the Provincial House of Bishops may make is reduced from six to three.

Section 8 The reference in subparagraph (b) to the “request for information” is deleted and replaced by a reference to the expanded package of materials described in the revised Section 3(a). Similar changes are necessarily made to Sections 9, 10(c), and 11 of the existing Canon.

Sections 9 and 12 The revised Canon is less prescriptive regarding accepted methods of transmitting documents and a more generally worded provision allows for the Diocesan Council to make appropriate provisions as a matter of policy.

PART II - PROCEDURE AT THE ELECTORAL SYNOD

Section 1 The revised Canon provides that the Metropolitan or his or her delegate rather than the Chancellor, Vice-Chancellor or Registrar shall act as Chair of the Electoral Synod. A related change to Section 7 is also made.

Sections 10 to 16 are deleted and replaced by a revised section 10 which provides, in more general language, for Diocesan Council to determine the voting protocols by way of Diocesan Policies and Procedures, subject to certain fundamental principles set out in the Canon. Comments relating to Canon 3 above are relevant here.

Section 20 The existing Canon contemplates that the election is completed when one of the candidates receives a majority of the votes. At present there is no provision for the eventuality that after balloting has finished, there may be no candidate that has achieved the requisite majorities. In fact, Canon 6 Part II Section 19 seems to contemplate that voting should continue until there is a successful candidate. However, it is not difficult to conceive of circumstances where eventually the fact of a deadlock would have to be recognized. In these circumstances, as the CRC interpret the Provincial Canons, the Provincial Executive Council would make the appointment in their discretion. Other Dioceses have a variety of solutions for this. After a predetermined number of ballots, the Metropolitan or the Provincial House of Bishops could be asked to make the appointment from either the final or possibly, the original list of candidates (adding back any names withdrawn). Alternatively, after an interval of a few months, the entire process could be repeated with candidates invited to reapply. The CRC believes that some procedure for resolving a potential deadlock should be provided for and a new PART III – PROVISION FOR ELECTORAL DEADLOCK has been included in the revised Canons.

CANON 7 THE ADMINISTRATOR

Section 3 The revised Section adds the words “if necessary” to take account of the fact that the new Bishop may already be a consecrated Bishop.

Page 3 of 4

CANON 8 THE COMMISSARY

Section 2(b) Replacing “Church” with “Diocese” is more accurate.

Section 3 See comment under CANON 7 Section 3 above.

CANON 15 The heading “RESERVED” is more appropriate than “DELETED” and is consistent with CANON 12.

CANON 19 FINANCE

The expression “Kootenay Fair Share” now qualifies “Apportionment” in the heading.

Section 1(a) The words “known as the Kootenay Fair Share” are added after “apportionment”.

Section 6 The revised Canon provides that approval of investments of parish funds should be given by the Finance and Investment Committee of Diocesan Council, as the more knowledgeable body, rather than by the Council itself.

CANON 26 PROVISION FOR RELIEF FROM COMPLIANCE WITH CERTAIN CANONS FOR PARISHES PARTICIPATING IN “SHARED MINISTRIES”.

Section 1 The definition of “Parishes Participating in Shared Ministries” has been changed to “Parishes Participating in Ecumenical Shared Ministries” and the revised Canon allows for denominations other than the United Church of Canada to be included without further amendment of the Canons.

Dated: October 15, 2017

On Behalf of the Canons Revision Committee

Respectfully submitted,

Peter Stafford, Chair

Page 4 of 4

Proposed Canon Changes

Proposed changes are highlighted in yellow on the following pages.

Page(s)

Rules of Order 7

Canon 1: Definitions & Composition of Synod 9-15

Canon 2: Meetings of Synod 15

Canon 3: Conduct of Elections by Synod 18-19

Canon 4: Resolutions & Notice of Motion for Presentation to Synod 19

Canon 5: Diocesan Council 23

Canon 6: Election of a Bishop 24-30

Canon 16: Regions, Parishes and Congregations 41, 43

Canon 18: Cemeteries and Graveyards 46

Canon 24: Amendment of Canons 53

Canon 26: Shared Ministries 54-55 CONSTITUTION, RULES OF ORDER, AND CANONS The Synod of the Diocese of Kootenay

INDEX

PAGE

Index………………………………………………………………………………………………………………………. 2 Act of Incorporation (1903)…………………………………………………………………………………… 3 Act to Amend Act of 1903 (1950)………………………………………………………………………….. 6 Constitution…………………………………………………………………………………………………………… 7 Rules of Order………………………………………………………………………………………….……………. 8

Canon 1 Definitions and Composition of Synod ……………………………………….… 10 Canon 2 Meetings of Synod………………………………………………………………………….. 16 Canon 3 Conduct of Elections by Synod…………………………………………………….. 17 Canon 4 Resolutions and Notices of Motion for Presentation to Synod …… 19 Canon 5 Diocesan Council…………………………………………………………………………… 20 Canon 6 Election of a Bishop …………………………………………………………………….. 23 Canon 7 Administrator……………………………………………………………………………….. 29 Canon 8 Commissary …………………………………………………………………………………… 29 Canon 9 Legal Officers………………………………………………………………………………… 30 Canon 10 Duties of Officers…………………………………………………………………………… 30 Canon 11 Appointment and Licensing to Work in the Diocese …………………… 31 Canon 12 Reserved……………………………………………………………………..………………… 35 Canon 13 Pension Fund…………………………………………………………………………………… 35 Canon 14 Group Insurance……………………………………………………………………………… 35 Canon 15 Reserved……………………………………………………………………………………….. 36 Canon 16 Regions, Parishes and Congregations ………………………………………….. 36 Canon 17 Memorials in Churches ………………………………………………………………….. 42 Canon 18 Cemeteries and Graveyards ………………………………………………………… 43 Canon 19 Finance ………………………………………………………………………………………… 45 Canon 20 Purchase, Sale and Title to Real Property …………………………………. 47 Canon 21 The Seal of the Synod …………………………………………………………………… 49 Canon 22 Discipline ………………………………………………………………………………………. 49 Canon 23 Divorce and Marriage …………………………………………………………………… 50 Canon 24 Amendment of Canons …………………………………………….…………………. 50 Canon 25 Provisions of Canons vs Provisions of Constitutions …………………..… 51 Canon 26 Provision for Relief from Compliance with Certain Canons for Parishes Participating in “Shared Ministries” .…………………………….. 51

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

AN ACT TO INCORPORATE THE ANGLICAN SYNOD OF THE DIOCESE OF KOOTENAY (June 4th, 1903)

WHEREAS under and by virtue of the Act 64 Victoria, Chapter 45 of the Statutes of British Columbia, entitled “An Act to Amend an Act to Incorporate the Anglican Synod of the Diocese of New Westminster”, all that portion of the Province of British Columbia lying to the East of the 120th Meridian of West Longitude was severed from the said Diocese of New Westminster.

AND WHEREAS a new Diocese has been created under the style and title of “The Diocese of Kootenay”, which comprises that portion of the said Province which is described as follows, namely:—

Commencing at a point on the forty-ninth parallel of North Latitude, part of the International Boundary Line between Canada and the United States, where the said parallel intersects the said one hundred and twentieth meridian, thence to that point of the said meridian at which it becomes the Eastern Boundary Line of the Province of British Columbia; thence South-Easterly and along the boundary line between the said Province of British Columbia and the North West Territories until such last mentioned boundary line intersects the said forty-ninth parallel, thence Westerly along the said forty-ninth parallel to the point of commencement.

AND WHEREAS a petition has been presented from the Synod of the Diocese of Kootenay praying that it may be incorporated, and it is expedient to grant the prayer of the said petition:

Therefore, His Majesty, by and with the advice and consent of the Legislative Assembly of the Province of British Columbia, enacts as follows:—

1: The Synod of the Diocese of Kootenay shall be, and the same is hereby made and constituted a body politic and corporate, under the name of “The Synod of the Diocese of Kootenay” hereinafter called the said Synod.

2: The said Synod shall consist of the Lord Bishop of the said Diocese and his successors, to be from time to time appointed in such manner as is or shall be provided by the said Synod, and of such other persons as are or may hereafter become members thereof according to the Constitution and Canons of the said Synod.

3: The said Synod shall have perpetual succession and a common seal, with power to change and renew the same when and so often as they shall think proper, and the said Synod may, under the same name, contract and be contracted with, sue and be sued, implead and be impleaded with, answer and defend in all Courts and places whatsoever; and the said Synod shall be able and capable in law, respectively, to purchase, take, hold, give, receive, enjoy, possess, and retain all messages, lands, tenements, and immovable property, money, goods, chattel and movable property, which have been or hereafter shall be paid, given, granted, appropriated, devised or bequeathed to it, or purchased or acquired by it, in any manner or way whatsoever, to, for, or in favor of the eleemosynary, ecclesiastical, or educational uses and purposes, within the Province of British Columbia, of the Church of England, or otherwise,

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

including thereby the uses and purposes of any church, parish, mission, institution, school, or hospital connected with the Church of England in British Columbia.

4: The said Synod shall, in addition to the powers conferred upon it by the next preceding section of this Act, have power to sell, convey, exchange, alienate, mortgage. lease, or demise or otherwise deal with any real or personal estate or property held by the said Synod, whether simply by way of investment or not, and the said Synod may also, from time to time, invest all or any of its funds and personal property which may be vested in or acquired by the said Synod, for eleemosynary, ecclesiastical or educational purposes as aforesaid, or otherwise, including the Episcopal Endowment Fund, in and upon any real securities in British Columbia, or in the public funds of the United Kingdom, of Canada, or of any Province thereof, or in Municipal Bonds or Debentures of any Municipality within Canada, or in Bonds or Debentures of any Company the payment whereof is guaranteed by Government, or in any security for the time being authorized by law for the investment of trust funds, and generally shall have and enjoy the same, and as large, full, and ample powers and rights, as if it were a private person, able and capable in law.

5: The said Synod shall, in case of land being held by it, be able, notwithstanding any trust affecting the same, to set apart a portion of such land for the purpose of making a road, or to make a free grant of a portion not exceeding one acre in extent for the purpose of a church building, cemetery, school, hospital, or any public object, freed from any trust affecting the same as aforesaid.

6: It shall be lawful for the Corporation of the Bishop of Kootenay, or any other Corporation, or any person, or persons, to transfer any property, real or personal, held in trust by him or them for the aforesaid eleemosynary, ecclesiastical, or educational uses of the Church of England, or the Church of England in British Columbia, to the said Synod, to be held in trust for the same purposes.

7: The Constitution, Canons and Rules of Order of the Synod of the Diocese of New Westminster, as revised in November, A.D. 1892, shall, until the same be altered or amended in accordance with such Constitution and Canons by the said Synod incorporated under this Act, be the Constitution, Canons and Rules of Order for the said Synod incorporated under this Act.

8: The said Synod may exercise all its powers by and through such boards, committees or officers as the said Synod may from time to time appoint for the management of all or any of the affairs or property of the said Synod, but in accordance only with the trusts relating to any property to which any special trust is attached.

9: The terms “The Church of England,” or “The Church of England in British Columbia,” or “The Anglican Church,” in this Act, and in all deeds, instruments and documents that have been heretofore, or that may hereafter be executed dealing with real or personal property within the Province of British Columbia, shall mean, unless a different construction is gathered from the deeds, instruments or documents, and so far as the same affect the said Diocese of Kootenay or the said Synod, that portion of the Church of England or Anglican Church within the Province of British Columbia.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

10: Any deed or document shall be deemed to be duly executed by the said Synod if the same has affixed thereto the seal of the said Synod and the signatures of the Bishop for the time being of the Diocese of Kootenay or his Commissary duly appointed, and the Lay Secretary for the time being.

11: The Bishop for the time being of the Diocese of Kootenay, duly elected or acknowledged by the said Synod, or otherwise duly appointed and consecrated by lawful authority Bishop of the Diocese of Kootenay, shall be a Corporation sole with perpetual succession, retaining the name of the Lord Bishop of Kootenay with full power to hold and acquire real and personal estate, and to sell, convey, lease, mortgage, deal with or dispose of the same, or any part thereof.

12: Any conveyance of real estate or any interest therein vested in the Corporation of the Lord Bishop of Kootenay, shall hereafter be deemed to be duly executed if the same has affixed thereto the seal of such Corporation, verified by the signature of the Bishop for the time being of the Diocese of Kootenay, or his Commissary duly appointed, and all deeds and documents whatsoever, if executed in the same way, shall be deemed to be properly and effectually executed.

13: Until a Bishop has been duly appointed and consecrated as Bishop of the Diocese of Kootenay, the Lord Bishop of New Westminster may exercise all the rights and powers of a Bishop of the Diocese of Kootenay.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

Chapter 86 1903, c 31 AN ACT TO AMEND

“THE SYNOD OF THE DIOCESE OF KOOTENAY INCORPORATION ACT, 1903,”

(Assented to 30th March, 1950)

WHEREAS the powers of investment given to the Synod of the Diocese of Kootenay (hereinafter called “the said Synod”) by the Act of Incorporation of the said Synod, being chapter 31 of the Statutes of British Columbia, 1903, are insufficient to enable the said Synod to provide an income necessary for the proper and decent fulfillment of the various eleemosynary, ecclesiastical, and educational uses and purposes for which it has been incorporated:

And whereas it is expedient that the powers of the Synod for the investment of its trust funds should be enlarged:

And whereas the said Synod has presented a petition praying that the said Act of 1903 be amended to enlarge the powers of investment of the said Synod:

And whereas it is expedient to grant the prayer of the said petition:

Therefore, His Majesty, by and with the advice and consent of the Legislative Assembly of the Province of British Columbia, enacts as follows:—

SHORT TITLE

1: This Act may be cited as “The Synod of the Diocese of Kootenay Incorporation Act, 1903, Amendment Act, 1950.”

Section 4

2: Section 4 of the said Act is amended by striking out the words “in and upon any real securities in British Columbia, or in the public funds of the United Kingdom, of Canada, or any Province thereof, or in municipal bonds or debentures of any municipality within Canada, or in bonds or debentures of any company the payment whereof is guaranteed by Government, or in any security for the time being authorized by law for the investment of trust funds” in the ninth, tenth, eleventh, twelfth, thirteenth, fourteenth, and fifteenth lines thereof, and by inserting in the place thereof the words “in any securities authorized by the laws of the Province of British Columbia, and amendments thereto, for the investment of trust funds, and in any securities authorized by the laws of the Dominion of Canada, and amendments thereto, for the investing or lending by Canadian life insurance companies of their funds.”

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

CONSTITUTION

In the Name of the Father, and of the Son, and of the Holy Ghost. - Amen.

WHEREAS the Members of the Anglican Church of Canada in the Diocese of Kootenay have been associated together as a branch of the said Church, and a Synod has been constituted for the government of the same, for the ordering of the affairs, the arrangement of the property, the promotion of the discipline of the Members thereof, and the inculcation and maintenance of a sound doctrine, and true religion in the Diocese, to the glory of Almighty God, and the edifying and increase of the Church of Christ;

Now therefore, we, the Bishop, Clergy, and Laity, do solemnly declare and resolve as follows:

We declare our adherence to the Anglican Church of Canada in the Dominion of Canada, and we accept as our Supreme Governing Body the General Synod of Canada, with its Solemn Declaration, Fundamental Principles, Basis of Constitution, and Constitutions, reserving for it all the objects, which in its Basis of Constitution, are declared to be within its jurisdiction and we hold and maintain the Doctrine and Sacraments and Discipline of Christ, as the Lord has commanded in His Holy Word, and as the Church of England has received and explained the same in “The Book of Common Prayer and Administration of the Sacraments, and other Rites and Ceremonies of the Church, according to the Use of the Church of England, together with the Psalter or Psalms of David, appointed as they are to be sung or said in Churches, and the Form and Manner of Making, Ordaining, and Consecrating of Bishops, Priests and Deacons,” and in the Thirty-nine Articles of Religion. And the Synod, herein before constituted, shall hold and maintain the same, and shall have no power to make any alteration in the Authorized Version of Scripture, or in the above-named Formularies of the Church. Provided that nothing herein contained shall prevent the Synod from accepting any alteration of the above-named Version of the Bible and Formularies as may from time to time be adopted by the General Synod of Canada.

Provided also that it shall be lawful for the Synod to frame new, and to modify existing rules (not affecting doctrine), subject to the Canons and Constitution of General Synod.

It shall be lawful for the Bishop, from time to time, to authorize and order to be used any special form of Prayer or Thanksgiving, as he or she shall deem expedient and edifying.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

RULES OF ORDER

1: On the first day of the Meeting of the Synod, after prayer for divine guidance and blessing, the Clerical Secretary of the Synod shall call the roll of the Licensed Clergy and Diocesan officials, which shall be furnished by the Bishop. The certificates of the Lay Members, having been presented, shall be referred to a committee appointed by the Bishop, and, where found by such committee to be in order, the holders’ names shall be recorded, and shall constitute the roll of Elected Lay Members, which roll shall then be called by the Lay Secretary.

2: The order of general business after prayers at the beginning of synod shall be as follows:

A. Calling the rolls.

B. Reading and confirming the Minutes of the previous meeting.

C. Presenting, receiving, and disposing of memorials, petitions, and correspondence.

D. Presenting, receiving and disposing of reports of Committees.

E. Giving notices of motion, which must be in writing.

F. Taking up unfinished business.

G. New business, and consideration of motions.

(a) Special Committees may be appointed at any time.

(b) An address from the Bishop shall be in order at any time.

(c) Notices of motion given by members of the Synod for consideration at a subsequent meeting shall be read at such meeting, and may be taken up by any member present in the same manner as if he or she had himself or herself given the notice.

3: When any member is about to speak, he or she shall rise, address the Chair and state name and parish.

4: No motion or amendment shall be considered as before the Synod (excepting such as maybe proposed by the Bishop or Committees), unless seconded and reduced to writing.

5: No member, save the mover of a resolution, who is entitled to reply, shall speak more than once on the same question, except on a point of order, or in explanation, when he or she shall not introduce new matter.

6: When a question is under consideration, no other motion shall be received, except to adjourn, to lay on the table, to postpone, to divide, to commit, or to amend; and motions for any of these purposes shall have preference in the order here named.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

7: Motions to adjourn, or to lay on the table, shall be decided without debate.

8: When a motion is before the Synod, it shall not be withdrawn without the consent of the Synod.

9: Each member shall have the right, except when a member is speaking, to require that the motion or amendment under discussion be read for his or her information.

10: A member, called to order whilst speaking, shall sit down until the point of order has been settled.

11: All questions of order shall be decided by the Chair, subject to an appeal to the Synod, on the request of three members.

12: All amendments to any question or amendment shall be decided before the question or motion on which they arise is put.

13: Voting shall be by a show of hands, elections excepted, unless a standing vote be ordered by the Chair, in which case the yeas and nays shall be recorded.

14: A question being once determined shall not again be brought into discussion in the same session, without the special sanction of the Chair.

15: All Committees shall be appointed by the Bishop, unless appointed by a resolution of the Synod; and the names of the members shall be publicly announced during the sitting of the Synod.

16: The reports of Committees shall be in writing, signed by the members of the Committee, or a majority thereof; and if such reports shall recommend any action or contain any expression of opinion, they shall be accompanied by a resolution for the action of the Synod thereon.

17: Any proposed Canon shall be introduced upon motion for leave, specifying the title of the same; or upon motion to appoint a Committee to prepare and bring it in.

18: When the Synod is about to adjourn, every member shall remain in his or her place until the Bishop, or other person presiding, has concluded the meeting.

19: No Rule of Order shall be suspended except by a two-thirds vote of the Synod and the assent of the Bishop (or Presiding Officer).

20: When no Rule of Order is provided, Robert’s Rules of Order Newly Revised (the most recent edition) shall be the guide in matter of doubt or dispute.

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CANON 1

DEFINITIONS AND COMPOSITION OF THE SYNOD

Definitions

1: In these Canons, the following words and expressions shall have the meanings ascribed to them hereunder, namely:

Anglican: means a Baptized person who was baptized in an Anglican service of baptism, or has been confirmed in an Anglican service of confirmation, or has been formally received into the Anglican Communion.

Alternate Lay Member:

means a lay Voting Member of a Congregation who, if a Session of Synod is called and an elected Lay Member of Synod of that Congregation is unwilling or unable to attend, may be called upon to participate in that Session in the place of the said Lay Member

Average Weekly Attendance:

means the combined total attendance at all Regular Services of a Congregation in the previous calendar year, divided by the number of weeks in said year in which regular services were held

Baptized: means Baptized by water in the name of the Father, the Son and the Holy Spirit.

Clergy: means an Anglican bishop, priest or deacon canonically resident in the Diocese, or a member of the Order of Ministry of the United Church of Canada serving as an incumbent of a shared ministry within the Diocese pursuant to a shared ministry agreement, or a member of the Clergy of the Evangelical Lutheran Church in Canada (Waterloo Declaration), licensed by the Bishop for ministry in the Diocese.

Church Council

means the duly licensed Clergy, Wardens, and Voting Members appointed or elected under these Canons to conduct the affairs of a Congregation. The use of the term “Church Committee” in the Diocese shall mean a Church Council or Parish Council.

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Congregation:

means one, or a group of Worshipping Communities established as a Congregation in accordance with the Canons.

Diocese means the Synod of the Diocese of Kootenay.

Home Communion:

means a celebration of the Eucharist, or the distribution of reserved sacrament, to one or more persons privately in their place of residence.

Incumbent: means a person appointed by the Bishop of Kootenay to exercise pastoral jurisdiction over a Parish.

Lay Member: means a member of Synod selected by a Congregation in accordance with these Canons.

Parish: means a geographical division of the Diocese containing one or more Congregations and established as a Parish in accordance with the Canons.

Pastoral Jurisdiction:

means the responsibility for spiritual leadership, which includes but is not limited to the authority to conduct, authorize, deny, and govern all Religious Acts that may occur within a particular context.

Region: means a group of one of more Parishes established as a Region in accordance with the Canons.

Regular Service:

means any worship service for which the attendance has been recorded in the Register of the Congregation, including Anglican Services held in medical and long-term care facilities, and Home Communions, and excluding weddings and funerals.

Religious Act:

means the administration of any blessing or sacrament, or participating in a religious ceremony in any way that could be construed by a reasonable person as representing the Anglican Church of Canada.

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Session: means a meeting of Synod.

Voting Member:

means a Baptized person of the full age of 16 years who has, during the previous 12 months prior to the time in question, attended at least ten Regular Services of a Congregation or has received regular pastoral care, contributed toward the support of that Congregation, supports the aims and objectives of the Anglican Church of Canada and has not, during the said period, voted at a General Meeting of any other Congregation or church.

Worshipping Community:

means a group of people in communion with the Anglican Church of Canada and under the jurisdiction of the Anglican Synod of the Diocese of Kootenay that meets regularly for worship.

Youth Member:

means a Lay Member of Synod, no older than twenty-five years of age, who represents young Anglicans from a Region of the Diocese selected in accordance with these Canons.

Membership of Synod

2: The Synod shall consist of:

(a) The Bishop or Diocesan Administrator [Canon 7] or Commissary [Canon 8];

(b) The Executive Archdeacon or the Executive Officer;

(c) The members of the Clergy of the Diocese duly licensed by the Bishop for ministry in the Diocese. The definitions of licenses will be formulated by policy and will include Incumbents, Priests-in-Charge, Associate and Assistant Clergy, Deacons and others as defined from time to time;

(d) The Chancellor, the Vice-Chancellor, the Registrar, the Treasurer and the Lay Secretary;

(e): The Lay Members of Synod selected by every Congregation in the Diocese;

(f) Chairs of the Regions;

(g): One Youth Member from each Region of the Diocese;

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(h) Members of the Order of Ministry of the United Church of Canada or of other denominations who are serving as incumbents of shared ministries within the Diocese pursuant to shared ministry agreements;

(i) Any member or members of the Clergy of the Evangelical Lutheran Church in Canada (Waterloo Declaration) licensed by the Bishop for ministry in the Diocese.

(j) The members of Diocesan Council.

Retired Clergy and Clergy on Leave

3: Members of the Clergy superannuated, retired from work in the Diocese, or who are on approved Leave from the Diocese shall be entitled to a seat on the floor of the Synod but, unless they are licensed by the Bishop for ministry in the Diocese or are otherwise entitled to Synod membership pursuant to Section 2 of this Canon, they shall not be entitled to vote.

Declaration of Submission

4: The following Declaration of Submission to the Canons of the Synod shall be subscribed by all Clergy, Lay Members and Officers of the Diocese:

Declaration of Submission

I, ______, do willingly subscribe to and declare that I assent to and will abide by the Canons, which have been, or shall be from time to time be passed by the Synod of the Diocese of Kootenay.

Date3 ______Signed ______CONSTITUTIONS, CANONS AND RULES OF ORDER ______The Synod of the Diocese of Kootenay Witness ______

Recording Average Weekly Attendance (AWA)

5: All Congregations are required to accurately count and record attendance at all Regular Services. The Average Weekly Attendance (AWA) is a strong determinant of Congregational representation to Synod and must be as accurate as practicable and open to audit.

Voting Members of Congregations

6: All Voting Members of every Congregation shall form and constitute the Annual General Meeting of the Congregation according to Canon 16. They shall be entitled to vote at all meetings thereof on subscribing to the following Declaration of Voting

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Members. The subscription of this Declaration by any person is a solemn statement as to the truth of its contents with respect to such person:

Declaration of Voting Member of Congregations

I, ______, do solemnly declare:

. that I am Baptized and support the aims and objectives of the Anglican Church of Canada;

. that I contribute financially to the Anglican Church of Canada, and/or my Congregation by some

generally recognized method and at a level which I conscientiously believe to be adequate in

the light of my income and obligations;

. that I have attended at least ten Regular Services of my Parish/Congregation or received pastoral

care, in the twelve months prior to this Declaration;

. that I am the full age of sixteen (16) years; and

. that I have not voted as a Voting Member of any other congregation within the

said twelve months.

Lay Members and Alternate Lay Members of Synod

7: Lay Members of Synod are selected by Congregations. Each Congregation will be entitled to select one or more Lay Members of Synod the number being determined by the Congregation provided that it is not greater than the maximum number to which it is entitled based on its Average Weekly Attendance (AWA):

- Congregations with a combined AWA of 1-99: 2 Synod Members maximum - Congregations with a combined AWA of 100-199: 3 Synod Members maximum - Congregations with a combined AWA of 200 and above: 4 Synod Members maximum

Election of Lay Members of Synod and Terms of Office

8: Lay Members are elected at the Annual General Meeting of a Congregation from among the lay Voting Members of the Congregation.

9: Congregations are required to maintain a slate of Alternate Lay Members, normally by way of election at the Annual General Meeting. The number of Alternate Lay Members of a Congregation shall be equal to the number of Lay Members of the Congregation.

10: If for any reason a Lay Member from a Congregation is unwilling or unable to attend a Session of Synod, their membership immediately becomes vacant. The vacant position shall be offered to the first available Alternate Lay Member of that Congregation.

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11: If no Alternate Lay Member is available to assume a vacated Synod Member position, the Church Council may appoint any duly qualified person from within the Congregation to the position.

Certification of Election 12: The Lay Members shall be provided with a certificate of their election in the following form:

Certificate of Election

This is to certify that the Average Weekly Attendance (AWA) of the Congregation of

______on the ______day of ______20___* was ______, such Name of the Congregation number having been verified from the records of the Congregation

*(Note: this is to be the same date as is shown in the second section of this Certificate, as the date of the meeting of the Voting Members)

This is to further certify that at a meeting of the Voting Members of the Congregation of

______, held on the ____ day of ______20____, the following persons, Name of the Congregation duly qualified, were elected Lay Members and Alternate Lay Members to the Synod of the Diocese of Kootenay:

Lay Member Name ______

Lay Member Name______

Lay Member Name ______

Alternate Lay Member Name______

(Signed) ______Presiding Officer at Election

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Such Certificate shall be signed by the person who presided at the election or by the Incumbent or one of the Wardens and a copy thereof shall be delivered to the Synod Office within ten days after the date of the election. The Certificate shall state the number of Voting Members on the roll of membership of the Congregation concerned, and that such number has been verified from the records of the Congregation by the Incumbent or by the person subscribing the Certificate.

13: Youth Members are selected by the Regions. In order to qualify for and remain a Youth Member on behalf of a Region, an individual must be a lay Voting Member of a Congregation within that Region that is no more than twenty-five years of age. The selection of a Youth Member shall be by way of an election by the Regional Council or, failing that, by the appointment of the Regional Dean.

CANON 2

SESSIONS OF SYNOD

1: The Synod shall meet on a summons from the Bishop and at such time and place within the Diocese as the Diocesan Council shall direct.

2: In the case of a Session of the Synod held for the purpose of electing a Bishop, the procedure shall be in accordance with Canon 6.

3: Notice in writing of every Session of the Synod shall be signed by the Secretaries of Synod and shall be sent by mail or by electronic means to the Members of Synod, at least sixty (60) days before the date set for such Session, which shall be sufficient notice, and its non-receipt by any Member of Synod for any reason shall not invalidate the proceedings of the Synod.

4: The Bishop, or in the event of his or her absence or unwillingness to act, the senior Commissary, or in the event of his or her absence or unwillingness to act, the Chancellor shall preside at the meeting. It shall be in order for the Bishop, at any time, to appoint the senior Commissary or any Officer of Synod to chair the meeting.

5: At any time not less than six (6) months after the last session of the Synod, the Diocesan Council shall convene a Special Session on the written demand of not less than 25 percent of the existing members of the Synod, provided such members come from not less than three separate parishes.

6: The Bishop, or in his or her absence the senior Commissary, or if there be none, any three members of the clergy and three members of the Laity, being members of the Synod, may call a Special Session of the Synod, at a time and place determined in consultation with the Diocesan Council, when the Bishop, the Commissary or they deem it necessary for the welfare of the Diocese.

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7: A quorum for the transaction of business of the Synod shall consist of more than fifty percent of each of the Orders of Clergy and Laity, but any fewer may adjourn for one week and meet at the same place at the same time when those present shall constitute a quorum. When once a quorum has been declared, it shall be considered that such quorum is always present throughout the Session of the Synod.

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CANON 3

CONDUCT OF ELECTIONS BY SYNOD

Appointment of a Nominating Committee

1: Not less than sixty (60) days before the date set for a regular meeting of the Synod the Bishop shall appoint a Nominating Committee consisting of one person from each Region and shall appoint a Chair for the Committee.

2: The Nominating Committee shall receive nominations from Regions and individuals and nominate persons it deems suitable for election to the office of Clerical and Lay Secretary, and Auditor and for election to the Diocesan Council, General Synod, including a youth delegate chosen from the diocese at large, and Provincial Synod. and all other committees and other bodies to which members are required to be elected by the Synod.

3: It shall be the duty of the Nominating Committee to obtain the consent of all nominees to their acceptance of nominations.

Preparation of Ballots

The Nominating Committee shall present its report to the Synod at the opening of the first session of its sitting, respecting nominations for the office of Clerical and Lay Secretary. It shall present the balance of its report to the Synod at the first session of its sitting, or at such other times as the Synod may direct. Immediately after such presentation, or at such other time as the Synod may direct, nominations shall be called from the floor. On the completion of nominations, the Nominating Committee shall prepare ballots for all elections where a vote is required, on which names of all candidates shall be listed in alphabetical order, and shall present them at such time as the Synod directs.

Election of Clerical and Lay Secretaries

5: (a) The Synod shall, after the adoption of the Minutes, and reception of the first part of the report of the Nominating Committee, elect by ballot one Clerical and one Lay Secretary, to hold office until their successors are elected. Provided, however, that should the current Lay Secretary fail to be re-elected, or should decline to stand for re-election, he or she shall continue to be a full voting member of the said Synod.

Election of Auditors

(b) The Synod shall elect an Auditor, who shall be a Chartered Accountant, or a firm of Chartered Accountants, licensed under the Statutes of British Columbia.

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Elections of General & Provincial Synod Delegates, Diocesan Council Members, and Youth Delegates

(i) By ballot from its own membership, a Diocesan Council and the required number of delegates for General Synod and Provincial Synod,

and

(ii) A Youth Delegate for General Synod chosen from the Diocese at large.

Timing of elections

6: The Synod shall decide the time during its Session of which all elections, other than those of Clerical and Lay Secretary, shall be conducted.

Voting

7: At some convenient time, prior to the time set by the Synod for conducting the elections, the Chair shall appoint three members of the clergy and three members of the laity to act as Scrutineers, who need not be members of the Synod.

8. The Diocesan Council shall determine the voting procedure to be used in the elections and shall advise the Chair accordingly. The voting procedure may provide for paper ballots or for balloting by other means, provided that the procedure shall include the following:

(i) Members of Synod shall cast their votes by secret ballot; (ii) Each Member of Synod shall be entitled to cast one vote on each ballot; and (iii) The ballots used on each balloting shall be maintained separately.

9. The Synod may adjourn from time to time until balloting is completed. At the conclusion of voting on each ballot, the Chair, having first asked if all Members wishing to vote have done so, shall declare the ballot closed, whereupon the Scrutineers shall retire to a place provided for them and shall count the ballots. They shall assure themselves that the number of votes counted by them corresponds to the number of Members voting on the ballot as recorded by the Secretaries and shall so report to the Chair. When the counting is completed, the Scrutineers shall hand a report of the results to the Chair and he or she shall announce the results as soon as practicable. Following each election one of the Secretaries shall present a motion to the Synod “that the ballots be destroyed” and, on such resolution being passed, they shall carry out the intent thereof.

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10. Those elected shall be the number of persons required to be elected who receive the most votes regardless of whether this is a majority.

In the case of delegates to Provincial and General Synod the alternate delegates shall be the required number of the remaining candidates with the most votes. If an alternate is required to replace a delegate that alternate shall be chosen in order of votes. The Scrutineers shall deliver to the Chair a written statement of the results of the ballot and he or she shall announce the same to the Synod at the first opportunity.

11: In the case of a tie, the Chair shall have a casting vote, provided that he or she may in the case of a multiple election, order a special ballot to be held between the persons involved in the tie, instead of exercising his or her casting vote.

12: In the event of any disagreement or dispute as to any issue whatsoever in an election, the same shall be dealt with by the Chair, whose decision thereon shall be final.

CANON 4

RESOLUTIONS AND NOTICES OF MOTION FOR PRESENTATION TO SYNOD

Resolutions for Synod

1: All resolutions or notices of motion, with the names of the mover and seconder, shall be submitted to the Secretaries of Synod not less than forty-five (45) days before the date set for the Session of the Synod at which it is intended to present them.

2: It shall be the duty of the Secretaries of Synod to send copies of the resolutions or notices of motion, received by them, in accordance with section 1 hereof, to all Members of Synod at least thirty (30) days before the date set for the Session.

Late Resolutions

3: Late resolutions submitted within forty-five (45) days of the Synod meeting shall be presented in writing with the names of the mover and seconder, to the Secretaries of Synod, who shall require the former to show cause why the procedure in section 1 was not met. If satisfied that the cause justifies such procedure, the Secretaries shall have the resolutions reproduced in sufficient quantity for every member present, and have them distributed thereto, prior to the presentation of such resolutions provided that:—

(a) The provisions of this section may be waived by the Synod at any time, and

(b) In the event of undue delay in reproduction of material in accordance with this section, the mover may proceed, with the permission of the Chair, to present the resolution.

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4: No act or resolution of the Synod (elections excepted) shall become valid without the concurrence of the Bishop and of a majority of the Clergy and Laity present and voting.

Voting by Orders

Provided that ordinarily the votes of the whole Synod shall be taken collectively; but that at the desire of the Bishop, or at the request of any three other members of the Synod, the votes of both Orders shall be taken separately and, in this case a majority of those voting in each Order shall be required.

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CANON 5

THE DIOCESAN COUNCIL

Membership and Appointment

1: (a) The Diocesan Council shall consist of:

the Bishop (or his or her Commissary), the Dean, the Chancellor, the Vice-Chancellor, the Registrar, the Clerical and Lay Secretaries of Synod, the Treasurer,

one member of the Clergy or one member of the Laity from each of the Regions, to be elected prior to the Session of the Synod by the Regional Council in each Region, to take office immediately following the Session of Synod,

five elected by the Synod,

one youth member appointed by the Bishop,

at the discretion of the Bishop, one member of the Clergy and one member of the Laity appointed by him or her.

Vacancies

(b) The Diocesan Council may fill any vacancies occurring among its membership between meetings of Synod except for appointments thereto by the Bishop who may fill by appointment any vacancy which may occur among those nominated or appointed by him and, in the case of a Regional representative, the vacancy shall be filled from nominations received from the Region concerned.

Quorum

Appointment of Treasurer

(d) The Diocesan Council shall at its first Session following a meeting of Synod at which a new Diocesan Council has been elected, or at any adjourned meeting of the Diocesan Council for the purpose, appoint the Treasurer who thereupon shall be a member of the Diocesan Council and hold office until the first meeting of the Diocesan Council elected by a succeeding Session of Synod. The Diocesan Council may at any time terminate the appointment of the Treasurer.

Frequency of Meetings

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(e) The Diocesan Council shall meet at least four times a year on a summons from the Bishop, at least two of which shall be in person at such time and place as may be designated by the Bishop.

Chair

(f) The Bishop, or in the event of his or her absence or unwillingness to so act, the senior Commissary, or in the event of his or her absence or unwillingness to act, the Chancellor shall preside at the meeting and it shall be in order for the Bishop at any time to appoint the senior Commissary or any Officer of Synod to chair the meeting.

Powers of the Diocesan Council

2: The powers of the Diocesan Council shall be:

between Sessions of the Synod to perform all acts provided for it by the Canons;

to act as agent of the Synod in such business as it shall be competent for it to transact without an express resolution of the Synod;

to appoint all necessary Officers; and to make to each Session of the Synod a report upon its actions since the previous Session.

Appointment of an Administration and Finance Committee

(a) At the first meeting after a Session of Synod, the Diocesan Council shall appoint an Administration Committee. Such Administration and Finance Committee to consist of: the Bishop, the Chancellor, the Vice-Chancellor, the Registrar, the Secretaries of Synod, the Treasurer, two members appointed by the Bishop and three members elected by the members of the Diocesan Council.

Powers of an Administration and Finance Committee

(b) The powers of the Administration and Finance Committee shall be to carry out policy as may be established from time to time by the Diocesan Council and to do all such things as may be required between meetings of the Diocesan Council, and to carry out such duties with which it may be charged by the Diocesan Council.

Quorum of Administration and Finance

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Officers of Synod

4: (a) The Officers of Synod shall be:

the Bishop or, in the event of his or her absence or incapacity, the Commissary (or, if more than one, the Senior Commissary), or if the See is vacant, the Administrator;

the Chancellor; the Vice-Chancellor; the Registrar; the Treasurer; the Clerical Secretary; the Lay Secretary.

(b) The Diocesan Council may delegate to the Officers of Synod or any of them any or all of the powers conferred herein upon the Diocesan Council.

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CANON 6

ELECTION OF A BISHOP

PART 1 – PROCESS LEADING UP TO THE ELECTORAL SYNOD

Whenever there is a vacancy in the See, the Synod shall proceed to an election of a Bishop in accordance with the provisions of this Canon.

1: The Secretaries of Synod shall notify the Metropolitan of the Province of the vacancy and inform him or her that the Synod is proceeding to an election of a Bishop in accordance with the Canons of the Diocese.

2: Upon a vacancy occurring, the Diocesan Council shall meet within 60 days to appoint an Episcopal Election Committee which shall consist:

(a) the Chancellor (b) the Treasurer (c) the Clerical Secretary (d) the Lay Secretary (e) up to five (5) additional clerical or lay members, with the objective of ensuring that there shall be: (i) at least one member from each Region and (ii) as nearly as possible an equal representation of male and female, and as nearly as possible an equal representation of clerical and lay members on the Committee.

Duties of an Episcopal Election Committee

3: The duties of the Episcopal Election Committee shall be to:

(a) Prepare a process for the election of a Bishop, which shall be submitted to the Diocesan Council for approval pursuant to section 4b. Such process shall include but shall not be limited to: (i) A plan for consultation with Parishes and regional councils which shall provide for a method of eliciting the expectations of members of parishes regarding a Bishop; (ii) A procedure for the preparation of a Diocesan Profile, which may include, as an appendix, a statement from the previous Bishop of the Diocese, and shall contain information as to the state of the Diocese, its needs and expectations as discerned from the consultations to be undertaken; (iii) A procedure to ensure that each nominee meets the required criteria of the provincial canons (iv) A form of request to each nominee for information which shall include, but will not be limited to, a curriculum vitae with a recent photograph, a statement as to the nominee’s belief that he or she possesses the gifts

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for episcopal ministry in the Diocese, references from at least five (5) persons (of whom at least one should be a person with direct experience of the nominee’s current ministry), an acknowledgment of the Episcopal Election Committee’s right and responsibility to make such enquiries of the referees, and others (including a police records check) regarding the nominee, as the Episcopal Election Committee may in its discretion determine. (v) A procedure for an interview with each episcopal nominee. Duties of the Diocesan Council

4: The Diocesan Council shall meet not later than 60 days after the appointment of the Episcopal Election Committee to:

(a) Set the date of the Session of Synod to elect a Bishop, which date shall be not later than twelve months after the vacancy has occurred.

(b) Consider and approve (subject to any changes the Council may wish to make) the process submitted by the Episcopal Election Committee,

(i) Notifying them of the date of the Session of Synod,

(ii) Outlining the election process, and

(iii) Requesting nominations by the date established for receipt of nominations.

Such notice shall be sent to Members by the date of the call for nominations which is seven days after the Council meeting.

(d) Prepare a notice to be sent to the Metropolitan:

(i) Advising him or her of the date of the meeting of Synod,

(ii) Outlining the election process,

(iii) Requesting nominations from the Provincial House of Bishops by the deadline for receipt of nominations.

(iv) Requesting the Metropolitan or his or her delegate act as chair of the meeting.

Nominations for the Office of Bishop

5: Any member of a Church Council may make, or second a nomination for the office of Bishop. To be valid each nomination must be seconded by two members and the nominee’s consent must have been obtained before the nomination is submitted. In addition, the House of Bishops of the Province of British Columbia and Yukon may make

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up to three nominations. All nominations must be made before the deadline set by the Episcopal Election Committee (4 c iii).

6: Within ten days of the deadline for the receipt of nominations the Episcopal Election Committee:

(a) shall review the nominations received and prepare a list of those nominees who have been properly nominated and who qualify for the office of Bishop in accordance with the Canons of the Diocese and of the Province; as well as a list of candidates who failed to qualify. These lists will be shared only with Diocesan Council and shall be kept confidential.

(b) send to each of the qualified nominees on the list by such means as the Episcopal Election Committee may determine:

(i) a copy of the Diocesan Profile prepared for the purpose of this election; (ii) a request for all information required by the Episcopal Election Committee based on part I section 3 of this canon (iii) an official acceptance form; and (iv) a deadline by which all required forms and information must be received by the Synod office and a notation that, if such a reply is not received at the Synod office by the deadline, the nominee’s name will not be included in the list of candidates for election. 7: The deadline for receipt of the official acceptance form with photograph and of the reply from the nominees shall be 45 days from the date the Profile and other documents as described in sec 6 ii were sent out.

8: After the deadline for receipt of the replies from the nominees, the Episcopal Election Committee shall establish a list of qualified candidates. This list shall consist of all those persons:

(a) Who were included in the list of nominees referred to in paragraph 6,

(b) Who have accepted the nomination, and

Information for Members

9: At least 45 days prior to the meeting of Synod the following shall be sent to members:

(a) A copy of the list of qualified candidates referred to in paragraph 8,

(b) A copy of the acceptance form for each candidate,

(c) A copy of the reply received from each candidate, including but not limited to, the curriculum vitae with a recent photograph, a statement as to the nominee’s

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belief that he or she possesses the gifts for episcopal ministry in the Diocese, references from at least five (5) persons, or summaries of interviews with such persons, a summary of any other relevant information, and a record of each candidate’s interview. The names of referees may be kept confidential.

(d) Pertinent information regarding the meeting of the Electoral Synod.

10: All documents required to be sent to Synod members shall be sent to the last address known to the Synod office by such means as the Episcopal Election Committee shall determine, which shall be effective delivery for all purposes.

PART II — PROCEDURE AT THE ELECTORAL SYNOD

1. The Metropolitan or his or her delegate shall act as Chair of the meeting of the Electoral Synod.

2: The Rules of Order to be followed shall be those outlined in Part II of this document or, if nothing is specified therein, then the Rules of Order contained in the latest edition of Robert’s Rules of Order.

3: The quorum shall be one-half of the Members of each order entitled to be present.

4: At the time and place appointed for the Session of Synod to elect a Bishop, the proceedings shall commence with a celebration of the Eucharist celebrated by the Metropolitan, or by a member of the Diocesan Clergy who is not a candidate to be chosen by the Metropolitan.

5: After the Eucharist the Metropolitan, or his or her delegate, shall call the meeting to order.

Detailed Voting Procedures

6: All members of the Synod present shall sign their names in a book provided for the purpose. The Clerical and Lay Secretaries of Synod shall present to the Chair the list of Clergy and Lay Members respectively who are entitled to attend and who are present and the Chair shall sign the same.

7: No person, other than a Member of Synod, the nominees, and those necessary for the proper operation of Synod, as approved by the chair, shall be permitted in the meeting place while the Synod is in session.

8: The Chair shall present the list of candidates to the Members.

9: The Chair shall appoint scrutineers to take and count ballots as follows:

(a) For the clerical vote, two Clergy and one Lay Member,

(b) For the lay vote, two Lay and one Clergy Member.

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10. The Episcopal Election Committee shall determine the voting procedure to be used in the election, which may provide for paper ballots or for balloting by other means; provided that the procedure shall include the following:

(i) Clergy and Lay Members of Synod shall cast their votes by secret ballot; (ii) Each Member of Synod, other than the Metropolitan, shall be entitled to cast one vote on each ballot; (iii) Votes cast by Clergy shall be recorded separately from votes cast by Lay Members of Synod; and (iv) The ballots used on each balloting shall be maintained separately (v) The maximum number of ballots to be held.

11: At the conclusion of voting on each ballot, the Chair, having first asked if all voters wishing to vote have done so, shall declare the ballot closed.

12: The scrutineers shall retire to a place provided for them and shall count the ballots. They shall assure themselves that the number of votes counted by them corresponds to the number of persons voting on the ballot as recorded by the Secretaries and shall so report to the Chair.

13: When the counting is completed, the scrutineers shall hand a report of the results in each order to the Registrar or, if he or she is absent, to a person appointed by the Chair. The results shall be announced in each order to the Members, at the same time stating the number of clerical and lay votes necessary for an election.

14: If voting is by paper ballots, the ballot papers will be placed by the scrutineers in an envelope after each ballot is completed with the number of the ballot and the initial of the scrutineers on the outside.

15: The Synod may adjourn from time to time until balloting is completed.

16: When a candidate has received a majority (more than 50%) of the votes of the clergy and a majority of the votes of the Lay Members that candidate shall be declared by the Chair to have been elected to the office of Bishop of the Diocese.

17: On the declaration of an election one of the Secretaries shall present a motion to the Synod “that the ballots be destroyed” and, on such resolution being passed, they shall carry out the intent thereof.

PART III – PROVISION ELECTORAL DEADLOCK

1. If the balloting pursuant to Part II section 10 does not result in an election the Synod shall be adjourned by the Chair indefinitely. During the adjournment new nominations may be made and the procedure described in Part 1 sections 3 through 10 shall be followed, mutatis mutandis, with respect to any such new nominations. The last date for new nominations shall be no more than 60 days after adjournment. The Diocesan Council shall determine the date and time on which and the place where, the

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adjourned Synod shall be reconvened and shall cause due notice thereof to be sent to all Members of Synod together with the requisite information relating to candidates newly nominated pursuant to this section.

2. At the commencement of the adjourned Synod the names of those candidates who were validly nominated and who do not withdraw and who give their consent to being re-nominated for election shall, together with the names of candidates, if any, validly nominated pursuant to Part 1 section 8 above, shall be placed on the ballot. Thereafter balloting shall resume until a candidate has been elected in accordance with Part II section 10 or until at least five ballots, or such greater number as may be determined in advance by the Episcopal Election Committee, shall have taken place without a candidate being elected.

3. If no candidate has been elected pursuant to Part III section 2 then one final ballot shall be held on which the percentage of votes received by each nominee in each order shall be added and the candidate with the greatest total of percentages shall be declared elected.

PART IV - AFTER THE ELECTION

1: The result of the election shall immediately be reported to the Metropolitan of the Ecclesiastical Province of British Columbia and Yukon in accordance with the Canons of the Province. The Metropolitan shall be requested to obtain the concurrence of the Bishops of the Province to the election and, if such concurrence is given, make arrangements for the consecration (if necessary) of the Bishop-Elect.

2: If such concurrence is not received from the House of Bishops within 30 days of the election it shall be declared null and void and the Synod shall be reconvened at a suitable time with the same procedures to apply, mutatis mutandi, for the election of a Bishop.

3: The officers of the Diocese shall make arrangements for the installation of the Bishop- Elect following his or her consecration (if necessary).

4: The Bishop-Elect shall, before his or her installation and consecration (if necessary), promise obedience to the Canons of the Diocese by subscribing to the Declaration of Submission provided in the Canons of the Diocese. This declaration shall be filed forthwith with the Registrar of the Diocese.

5: The Bishop-Elect shall not have jurisdiction in or over the Diocese until his or her installation as Bishop of the Diocese of Kootenay.

6: The Bishop shall serve for a term of ten years from the date of installation as Bishop of the Diocese of Kootenay. If the date of termination falls after the Bishop has attained the age of 60 years, then the Diocesan Council in consultation with the Bishop, can extend the term of office to a date not later than the Bishop’s 65th birthday. At the

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CANON 7

THE ADMINISTRATOR

1: (a) Upon the See becoming vacant, the administration of its affairs shall devolve upon an Administrator, who shall act until the installation of a Bishop.

(b) The Administrator shall be the senior Commissary appointed by the former Bishop or if he or she is unable or unwilling to act, the other Commissary or Commissaries in order of seniority or, if there be none or, if none of these is able or willing to act, the Dean of the Cathedral or, if there be none or if he or she is unable or unwilling to act, the Chancellor.

2: Without limiting the generality of section 1 of this Canon, the Administrator shall:

(a) Preside over all Councils, Boards and Committees of which the Bishop is officially the Chair.

(b) Appoint and license Clergy to spheres of work in the Diocese, as needs demand.

3: The Administrator shall account and report fully to the Bishop as soon as conveniently possible after his or her installation, upon all matters and things done or dealt with by him or her in the course of his or her administration.

CANON 8

THE COMMISSARY

1: The Bishop may, under his or her hand and seal, appoint one or more Priests of the Diocese to be the Commissary within the Diocese to hold office at the pleasure of the Bishop, and if more than one, the senior Commissary shall be designated by the Bishop, or if he or she has failed to do so, the senior Commissary shall be determined by the length of continuous service as Commissary.

2: The duties of such Commissary, subject to the terms of his or her appointment by the Bishop shall be:

(a) To assist the Bishop at any time in administering the affairs of the Diocese; and

(b) During the absence or incapacity of the Bishop, to administer the temporal affairs of the Diocese with full power to approve of and consent to the sale or lease of any lands where the consent of the Bishop is necessary, and to affix the Seal of the Synod, and to sign and deliver on behalf of the Bishop any instruments affecting real or personal property.

3: On the installation of a new Bishop of the Diocese, the Commissary or Commissaries appointed by the former Bishop shall cease to hold office.

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CANON 9

LEGAL OFFICERS

The Bishop may appoint a Chancellor, a Vice-Chancellor and a Registrar, each of whom shall be a member of the Law Society of British Columbia, and whose terms of office shall be at the pleasure of the Bishop, and whose duties shall be such as are provided in these Canons.

CANON 10

DUTIES OF OFFICERS

Duties of Secretaries

1: The Secretaries shall keep regular minutes of the proceedings, and attest all public acts of the Synod and the Diocesan Council, and shall carry out such duties as the Synod and the Diocesan Council and the Administration and Finance Committee shall direct.

Duties of Treasurer

2: The Treasurer shall be responsible for the receipt, collection and deposit of all monies belonging to the Synod and any trust or special fund in its holding; the payment of all current expenses of the Synod, subject to such regulations as the Diocesan Council may from time to time provide; the taking and preserving of vouchers for all payments made; the keeping of accurate books of accounts of all receipts and disbursements; the making of such reports and statements as may be ordered by the Diocesan Council; and the preparation of an annual statement for distribution to the Regions and Congregations and for presentation to the meeting of the Synod, showing the receipts and expenditures of the previous year up to the end of the 31st of December of each year.

Duties of Legal Officers

3: The Chancellor, the Vice-Chancellor and the Registrar shall give to the Bishop, Diocesan Council and Synod, legal advice and assistance in matters pertaining to the Diocese, or to the interpretation of Canon law, when called upon to do so.

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CANON 11

APPOINTMENT AND LICENSING OF CLERGY AND LAY WORKERS TO WORK IN THE DIOCESE

For the purpose of this canon the word “Bishop” means the Bishop of Kootenay.

1. Appointments

The power of appointment of clergy and lay workers to a sphere of work in the Diocese resides in the Bishop subject to the following conditions:

(i) The Bishop shall not appoint without first obtaining the consent of the appropriate personnel commission.

(ii) If the Parish concerned is more than three months in arrears in respect of financial obligations to the Synod, the consent referred to in sub-section (i) above need not be obtained and the Bishop may exercise the power of appointment without such consent.

(iii) The Bishop may make ad hoc appointments of clergy and lay workers for a period of up to one year without the consent referred to in (i) above.

(iv) Any appointment made by the Bishop may be limited to function and term.

(v) Official communication with all clergy or lay workers relative to appointment in the Diocese shall be the prerogative of the Bishop.

2. Vacations

All clergy and lay workers holding an appointment within the Diocese shall be entitled to a vacation of one calendar month in each year without diminution of remuneration. The expense of providing for the conduct of Sunday and other services during such vacation shall be borne by the congregation or congregations served by such member of the clergy or lay worker, provided that re-training periods, retreats, conferences, and diocesan camp chaplaincies authorized by the Bishop shall not be treated as vacation, for the purpose of this section.

3. Licensing

(a) Every bishop, priest, or deacon, before in any way exercising an ordained ministry in the Diocese, shall obtain the license or temporary permission of the Bishop to do so.

(b) The Bishop may license lay persons, paid or volunteer, for work in the diocese at his or her discretion.

(i) The position to which the licensee has been appointed;

(ii) The parish or territory or community in which the ministry is to be exercised;

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(iii) The person or persons, if any, under whose supervision the licensed ministry is to be exercised;

(iv) The party responsible for payment of any stipend or other compensation payable to the licensee in respect of licensed ministry; and

(v) Any other matter the Canons of the Diocese, the Ecclesiastical Province of British Columbia and Yukon, or the General Synod require.

And may specify:

(vi) A term at the end of which the license shall expire;

(vii) The time after which the licensed ministry may be reviewed or assessed;

(viii) Any other matter the Bishop deems appropriate.

(d) After ten years all licenses of clergy and lay workers issued after the 3rd day of October, 1993, shall be reviewed by the Bishop after consultation with the wardens of the parish concerned.

(e) Unless otherwise provided by Diocesan Canon or the terms of a license, a license shall remain in force according to its terms notwithstanding the resignation, death, or removal of the Bishop who granted it, and shall be deemed to be a license granted by the succeeding Bishop until that Bishop amends or revokes it, or issues a new license.

4. Inhibition of the unlicensed

(a) When the Bishop has reasonable grounds to believe that a bishop, priest, or deacon, who does not hold a license or temporary permission from the Bishop is officiating, or is about to officiate in the diocese, the Bishop may by notice in writing to such bishop, priest or deacon, inhibit such person from officiating in the diocese.

(b) The Bishop, issuing a notice pursuant to 3 (a) above, shall cause notice to be recorded in the register, and may advise such other persons as the Bishop considers appropriate that such notice has been issued.

5. Temporary Permission

(a) The Bishop may issue temporary permission to a bishop, priest, or deacon of the Anglican Communion in good standing, to function in the diocese of Kootenay, upon such terms and at such place and for such time as the Bishop may state.

(b) Temporary permission shall be held at the Bishop’s pleasure, renewed annually, and may be revoked at any time by the Bishop.

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6. Deemed Revocation or Suspension

(a) When a penalty of deprivation of ministry or deposition from ministry is imposed against a licensee following a conviction for an ecclesiastical offence under canon XVIII of the General Synod, the license of that person is deemed to be revoked.

(b) When a penalty of suspension from the exercise of ministry is imposed against a licensee following a conviction for an ecclesiastical offence under Canon XVIII of General Synod, the license of that person is deemed to be suspended for the duration of the penalty of suspension.

7. Revocation of License for Cause

(a) A license may be revoked by the Bishop after due inquiry for cause.

(b) The Bishop shall not revoke a license for cause without first giving the licensee reasonable opportunity to establish to the Bishop that there is no cause for revocation.

(d) A bishop, priest, or deacon whose license has been revoked for cause may appeal the revocation to the Diocesan Court which may, after due inquiry, confirm the revocation, restore the license, or make any other order which to the court appears just.

8. Revocation of License With Notice

(a) After consultation with the appropriate wardens and church committees, the Bishop may revoke a license in any circumstances other than those mentioned in 6 and 7 above. These circumstances may include parish dysfunction, differences between the licensee and the people to whom the licensee ministers, financial exigency, or any other matter.

(b) Before revoking a license under this section the Bishop shall confer with the licensee:

(i) To review the reasons for the proposed revocation, and

(ii) To consider possible alternatives to revocation, or

(iii) To agree on terms including the length of reasonable notice or the amount of pay and benefits in lieu of notice, upon which the license may be revoked.

(c) Where as a result of the conference between the Bishop and the licensee, terms of revocation are agreed to, paragraphs (d) to (h) of this section do not apply.

Disagreement on Revocation – Appointment of a Commission

(d) If the Bishop after conferring with the licensee, intends to proceed with the proposed revocation, the Bishop shall appoint a Commission of one or more persons to consider

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the circumstances surrounding the proposed revocation and to advise the bishop.

Within 30 days of its appointment the Commission shall confer with the Bishop and licensee, and provide both with its advice.

Reasonable Notice/Pay in Lieu of Notice

(e) If the Bishop is not in a position to provide the licensee with another appointment, the Bishop shall offer the licensee reasonable notice of revocation or reasonable pay and benefits in lieu of notice.

Arbitration

(f) If the licensee is not satisfied with the length of notice or the amount of pay and benefits offered by the Bishop, the licensee may notify the Bishop in writing of his/her desire to submit the matter to arbitration and the notice shall contain the name of the licensee’s appointee to the arbitration board. The Bishop shall, within seven days, appoint a person to the arbitration board and inform the licensee of that arbitrator’s name. The two arbitrators so selected shall, within seven days after the Bishop’s appointee has been named, appoint a third person who shall be the chair of the arbitration board. If the Bishop fails to appoint an arbitrator, or if the two arbitrators fail to agree upon a chair, the appointment shall be made by the Metropolitan of the ecclesiastical province, or, if the Bishop is the Metropolitan, by the diocesan bishop in the province senior by consecration.

(g) The arbitration board shall provide an opportunity to the licensee and to the Bishop to make submissions in writing and orally and to respond to the submissions of the other party. It shall determine the length of notice or the amount of pay and benefits to be given to the licensee. The decision of the arbitration board is final and binding on the licensee and the Bishop.

(h) The arbitration board has no authority to review or to change the Bishop’s decision to revoke the license.

(i) When a license is revoked under this section as above, the Bishop shall endeavour to assist the licensee to obtain employment.

9. Termination of Appointment

Adequate Notice

(a) Clergy or lay workers desiring to terminate their appointment must give three months notice. Such notice is to be given to the Bishop in the first instance, who shall then communicate the information to the regional dean, the wardens, Church Council and Parish concerned, or other appropriate persons or bodies. The person resigning shall not leave his/her charge until the expiration of the period of notice, without the written consent of the Bishop.

(b) Should a Parish desire to terminate an appointment, the Wardens shall communicate a

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resolution of the Church Council requesting the same to the Bishop immediately upon it being made. The Bishop shall, as soon as possible thereafter, meet with the Church Council or Church Councils concerned, and shall investigate the reasons for such resolution, with both the Church Councils and with the person concerned and discuss possible alternatives. Should the Bishop and Church Councils agree to terminate the appointment, the Bishop shall proceed according to sections 7 or 8 above, whichever is the most appropriate.

CANON 12

RESERVED

CANON 13

PENSION FUND

Canon VIII of the General Synod of the Anglican Church of Canada, as the same may from time to time be amended, shall be the Canon respecting Pensions of the Synod, and the provisions thereof shall be binding upon the Synod, the Clergy and the Laity of the Diocese.

CANON 14

GROUP INSURANCE

1: There shall be a plan of Group Insurance for the Bishop, Clergy and paid Lay workers of the Diocese.

2: The amount of insurance shall be determined by the Diocesan Council from time to time.

3: Membership in the Group Insurance Plan shall be mandatory upon all eligible Clergy.

4: Each member shall be required to contribute annually an amount to be set out in a schedule published from time to time by the Diocesan Council.

5: The Synod may participate in the Group Insurance Plan established by the General Synod of the Anglican Church of Canada, or any modification thereof, or other plans substituted therefore. In case of such participation, the provisions of such plans shall apply in all particulars to the Diocese, and shall replace the provisions of sections 2, 3 and 4 of this Canon.

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CANON l5

RESERVED

CANON 16

REGIONS, PARISHES AND CONGREGATIONS

Regions, Regional Deans, and Regional Councils

1: The Bishop and the Diocesan Council may divide the Diocese into Regions, establish their boundaries, and authorize them to commence operation. A resolution to establish a Region shall include the name of the Region, the date of establishment, and the component Parishes. The Bishop and Diocesan Council may, from time to time, change, amalgamate, disestablish, or otherwise deal with such Regions as they see fit, in consultation with the Regional Council or Councils concerned.

2: Upon the establishment of any Region in accordance with Section (1) hereof, the Bishop may appoint a Regional Dean for the same from among the Incumbents within it. The duties of the Regional Dean shall be set out by the Bishop and the Diocesan Council, after due consultation with the Regional Council.

3: As soon as possible after his or her appointment under Section (2) hereof, the first Regional Dean appointed to a Region shall convene a meeting of all the clergy and of at least one lay representative of every Congregation within the Region. Such meeting, or any adjourned session thereof, shall settle and agree upon the constitution of the Regional Council. The constitution of each Regional Council and any subsequent amendments, shall become effective immediately upon its ratification by the Bishop and Diocesan Council for such purpose.

Parishes

4: The Bishop and the Diocesan Council shall define all Parishes within the Diocese. A resolution to establish a Parish shall include the name of the Parish, its geographical boundaries and the effective date of establishment. From that date, the parishes concerned shall have, and be entitled to exercise all the rights conferred upon parishes by the Canons of the Diocese. The Bishop and the Diocesan Council may at any time amalgamate, disestablish, separate or change the bounds of any parish after due consultation with the members thereof and the Regional Council concerned.

Pastoral Jurisdiction

5: The Bishop holds primary Pastoral Jurisdiction for the Diocese, including jurisdiction over any Parish, Congregation or other body of, or within, the Diocese.

Where a Parish has an Incumbent, the Incumbent shall have Pastoral Jurisdiction within the geographical boundaries of the Parish, subordinate to that of the Bishop. Where a Parish has no Incumbent, the Pastoral Jurisdiction reverts to the Bishop.

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When a Priest-in-Charge has been appointed to a Parish, the Priest-in-Charge shall exercise all the rights and responsibilities of an Incumbent under this Canon.

The rights and responsibilities of an Incumbent under this Canon are subject to the direction of the Bishop, and may be exercised by the Bishop directly at any time.

Congregations

6: A Congregation may be established, disestablished or have its name altered by the Bishop and Diocesan Council:

(a) A resolution to establish a Congregation shall include the name of the Congregation, the effective date of establishment, a description of all real property entrusted by the Diocese for Congregational use, and the names of the initial Incumbent’s Warden and People’s Warden of the Congregation.

(b) A Congregation may be disestablished by the Bishop and Diocesan Council only if one or more of the following conditions applies;

(i) the General Meeting of the Congregation approves a motion to request disestablishment of the Congregation, or;

(ii) the Congregation declares itself to be not in communion with the Anglican Church of Canada, or;

(iii) the Congregation fails to comply with the Canons, or is delinquent in its financial or legal obligations, after having been given reasonable notice and opportunity for compliance by the Diocese.

(c) A Congregation shall be subject to the Pastoral Jurisdiction of the Incumbent of the Parish in which its place of worship is geographically situated, unless otherwise specified by Canon or in its resolution of establishment.

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General Meetings of Congregations

7: The General Meeting is the highest policy-setting body within a Congregation, subject to the Canons and Policies of the Diocese.

(a) Appointment of Chair

A General Meeting may be convened by the Bishop, in which case the Bishop shall appoint the Chair of the meeting. A General Meeting may be convened by the Executive Committee of the Church Council, in which case the Incumbent shall appoint the Chair. A General Meeting can be convened by a Warden with the written consent of the Bishop and ten (10) Voting Members of the Congregation, in which case the Warden shall appoint the Chair.

Notwithstanding appointments under 7(a), the Bishop has the right to chair any General Meeting.

(b) Notice of Meeting

Written notice of any General Meeting shall be posted at least 21 days prior to the meeting, and remain posted until the meeting, in a conspicuous place where it will come to the attention of the members of the Congregation. Notice of meeting shall also be given at all regular services of the Congregation within the 21 days preceding the said meeting. All reasonable efforts should be made to notify all voting members. The non-receipt of such notice by any Congregational member shall not invalidate the proceedings at the meeting.

A quorum for a General Meeting shall be a number of Voting Members of a Congregation equal to at least 15% of the Average Weekly Attendance(AWA) of the Congregation and must include a Warden, and the Incumbent or the Bishop. Only Voting Members of a Congregation may participate in a General Meeting, unless said privileges be extended to others by resolution of the meeting.

(d) Annual General Meeting

A General Meeting shall be convened by the Executive Committee of the Church Council, or by the Bishop, no later than the last day of February, in each calendar year.

Order of Business at Annual General Meetings

8: The Order of Business at the Annual General Meeting shall be as follows:

(a) Opening Prayer

(b) Determination and declaration of the number of Voting Members present.

(c) Adoption of the Minutes of the previous Annual General Meeting and of any other General Meeting held since the last Annual Meeting.

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(d) Receipt and consideration of Reports.

(e) Receipt of financial statements and approval of the Annual Budget

(f) Election of Lay Members and Alternate Lay Members in accordance with Canon 1.

(g) Announcement of the appointment of the Incumbent’s Warden.

(h) Election of the People’s Warden, and members of the Church Council.

(i) Other business.

(j) Closing Prayer.

Special General Meetings

9: A Special General Meeting of a Parish may be held at any time. Notice in writing of such meeting, signed by the Incumbent and at least one of the Church Wardens of the relevant Congregation, or by the Incumbent at the request of ten (10) duly qualified Voting Members shall be given as provided in sections 7(a) and 7(b) of this Canon.

Wardens

10: Every congregation shall have two Wardens.

A Warden shall be a Voting Member of not less than nineteen (19) years of age, except with the approval of the Bishop. The two Wardens of a Congregation may not be members of the same household. One Warden, called the Incumbent’s Warden, shall be appointed by the Incumbent, provided that, if there is no Incumbent, the Bishop or the Commissary shall appoint. The other Warden, called the People’s Warden, shall be elected at the Annual General Meeting. If the Incumbent does not wish to exercise the right of appointment the Annual General Meeting shall elect both Wardens.

Duties of Wardens

11: The duties of the Wardens shall be:-

(a) To co-operate with the Incumbent, the members of the Congregation, the region and the Diocese, in the strengthening of the life of the Church and in the growth and development of its people.

(b) To give to the Incumbent at all times their support, help and counsel.

(c) To assist the Congregation in discerning the Mission of God in the world, and to encourage the Congregation in that Mission.

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(d) To appoint and oversee a Treasurer, and when necessary be responsible for the removal of the Treasurer.

(e) As members of the Executive Committee (see section 12), to be responsible at all times for the care and maintenance of the property of the Congregation, both real and personal, and in particular to have custody of the funds of the Congregation and to account for them regularly to the Church Council and in consultation with the Treasurer, to produce to the Annual General Meeting financial statements for the previous fiscal year (including a Statement of Receipts and Expenditures and a Balance Sheet) and an operating budget for the current year.

(f) If there is no Incumbent, to be responsible, in consultation with the Bishop, for the continuing life of the Congregation.

(g) With the Incumbent, to execute contracts and other documents on behalf of the Congregation.

(h) With the Incumbent, to be responsible for communication between the Congregation and the Diocese.

(i) To consult with the Bishop with respect to appointments of Clergy to serve the Congregation.

(j) To report regularly to the Church Council

(k) To assist the Incumbent in the supervision of Lay employees.

Executive Committee

12: The Church Council shall establish an Executive Committee to consist of the Wardens, the Incumbent, the Chair of the Church Council, and the Treasurer.

The Executive Committee shall have general responsibility for the continuing life of the Congregation and will act between meetings of the Church Committee and carry out its policy decisions, and perform such duties as may from time to time, be delegated by the Church Council. The Executive Committee shall report and be accountable to the Council, and shall abide by the policies of the Parish and the Diocese.

Church Councils

13: Every Congregation shall have a Church Council which shall be responsible for the oversight and policies of the Congregation, subject to General Meetings of the Congregation, and the Canons and policies of the Diocese.

The Chair of the Council shall be the Incumbent unless the Incumbent declines the position. In such instances, the Chair will be elected by the Council from among its members.

Membership of the Church Council

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14: The Church Council shall consist of all Clergy licensed in the Congregation, the Wardens, the Lay Members, those members elected by the Annual General Meeting, and the Treasurer. The Annual General Meeting may, by resolution, set the maximum number of members to be elected to the Church Council.

Secretary of the Church Council

15: The Church Council may select a Secretary either from its own members or otherwise but the Secretary if not an elected member, shall not be entitled to vote.

Duties of the Church Council

16: The duties of the Church Council shall be:

(a) To act on behalf of the Congregation between General Meetings.

(b) To support and assist the Incumbent and Wardens in the execution of their duties.

(c) To clarify the long and short-term goals and objectives of the Congregation and to develop the means to achieve them.

(d) To interpret the goals and objectives of the Congregation to its members, and to encourage them to support the same.

(e) To insure that all necessary furnishings and equipment are available and in good condition for the proper conduct of worship and other functions of the Congregation.

(f) To appoint and set the terms of employment of all lay persons employed by the Congregation, whether full-time or part-time, honorary or paid.

(g) To maintain an inventory of all the property of the Congregation.

(h) To establish such sub-committees as the Church Council may decide.

Independent Financial Review

17: The Church Council will appoint an independent person not related to the Treasurer, and not a member of the Church Council, but with a reasonable understanding of financial records, who will review the financial records of the Congregation and report to the Council prior to the Annual General Meeting.

Meeting Quorum

18 A quorum shall be a simple majority of the Church Council membership and must include the Incumbent or a Warden.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

Church Council Members Terms of Office

19: The Wardens and members of the Church Council shall continue in office until their successors are appointed or elected as the case may be. The Wardens and those elected to the Church Council, or those appointed to replace them, shall not hold any one office for more than three consecutive years without the approval of the Council. Any vacancy occurring among the elected members of the Church Council shall be filled by the Church Council. Any member absent from three successive meetings without good cause as determined by the Church Council, shall be deemed to have resigned.

Signing Officers

20: The Signing Officers of the Congregation shall be any two of the Wardens, the Treasurer, the Incumbent, or any other person appointed to such duty by the Church Council, provided that no two signing officers may be members of the same household.

Congregational Music

21: The Incumbent shall be primarily responsible for the music of the Congregation in consultation with the Wardens and the Church Council.

Alterations to Building and Property

22: No new structure of a permanent nature shall be erected on any Church property, or additions made to any existing structure, or changes of a significant nature to the grounds or the use of the grounds, until the plans and specifications thereof, and the methods proposed for meeting the costs thereof, have been submitted to and approved by the Bishop and the Administration & Finance Committee.

CANON 17

MEMORIALS IN CHURCHES

Removal of Memorials

1: No memorial heretofore placed in or on any Church property shall be removed, discarded or destroyed except with the permission of the Bishop given pursuant to the request of the Incumbent, Church Wardens and Church Council concerned.

New Memorials

2: The property in all memorials heretofore placed in or on any Church property shall be vested in the Incumbent and Wardens and shall be shown in the Inventory of Church property. No new or additional memorials of any kind shall be placed in or on any Church property without the consent of the Bishop and the Administration and Finance Committee.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

Memorials from Deconsecrations

3: In the case of any Church being demolished or deconsecrated on ceasing to be used for Divine Worship, the disposal of all memorials shall be decided by the Bishop and the Administration and Finance Committee on the recommendations of the Parish or congregation concerned. Any person or persons desiring to place a memorial in or on a Church building shall be informed of section 2 above and shall be encouraged to make a donation to a Memorial Fund.

4: The word “memorial,” wherever used in this Canon, shall be deemed to include decoration, fittings, furniture, furnishings, plaques, and ornaments of every description. All donations to the Memorial Fund shall be recorded in a Memorial Book.

5: The disposition of the Memorial Fund shall be in the hands of the Church Council.

CANON 18

CEMETERIES AND GRAVEYARDS Compliance

1: The provisions of this Canon are subject to the Cremation, Interment and Funeral Services Act SBC 2004 Chapter 35 (the “Act”) and the definitions therein shall apply to this Canon. In the event the terms of this Canon conflict with the Act, the Act shall supersede this Canon.

Cemetery Committee

2: The Incumbent and Wardens of a Congregation or Congregations in whose control any cemetery or columbarium lies shall be the committee to manage such cemetery and columbarium, subject to the superintendence of the Bishop (the “Cemetery Committee”). The Cemetery Committee may at its discretion, add additional parishioners to its number.

Cemetery Establishment and Enlargement

3: Every cemetery shall be surveyed, and mapped into spaces of interment by burial of remains, or for the interment of ashes after cremation (the “Burial Plots”). Upon the completion of such survey the Cemetery Committee shall petition the Bishop of the Diocese for the consecration of the ground within the survey, and such petition shall be accompanied by a certified copy of the survey and a copy of the certificate of public interest issued by a Director as defined in the Act, for the establishment or enlargement of the Cemetery. Upon such consecration the area will become the Cemetery of the Congregation (the “Cemetery”).

Interment by Inurnment

4: For the interment of ashes after cremation, a columbarium of an appropriate size and

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

dimension may be, with the prior permission of the Bishop and the Administration and Finance Committee of the Diocese, constructed or installed in the cemetery or within the church (“Columbarium Niche”).

Cemetery Fund for Perpetual Care

5: Rights of interment in the interment spaces referred to in this Canon may be granted in perpetuity for a fee to be fixed by the Cemetery Committee after consultation with the Church Committee for approval by the Administration and Finance Committee. Fees shall be established having in view the permanent upkeep of the cemetery and the requirements of the Act. The aggregate of such fees, together with other contributions or donations provided for or accepted in the discretion of the Cemetery Committee, shall be paid into a separate account (the “Cemetery Fund”) which shall be reserved for the necessary expenses of the Cemetery as prescribed by the Act including but not limited to repairing, replacement, clearing, enclosing, improving and maintaining the Cemetery in good order.

Accounting and Fees

6: The Cemetery Fund shall be kept by the Church Wardens’ in a separate account and in no circumstances whatever may these funds be used for any other purposes than those permitted by the Act.

Applications for Purchase

7: Applications for the purchase of rights of interment in the form of burial plots or Columbarium Niches shall be made to the Cemetery Committee of the congregation. Persons paying a fee for rights to interment spaces shall receive the following document, signed by the Incumbent and one of the Church Wardens.

Use of Interment Space

8: No interment space shall be used for interment without the written authority of the owner of such space, or his or her legal personal representative provided always, that it shall in no case be used contrary to any expressed wish of the owner and subject always to applicable laws of the Province of British Columbia and Canada.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

Rules

9: The Cemetery Committee may make rules from time to time for the operation and maintenance of the cemetery or columbarium of the congregation (the “Rules”) provided such Rules are consistent with the Act and these Canons, subject always to revision at the discretion of the Bishop.

Cemetery Maintenance

10: The Cemetery Committee may remove, at their discretion, any enclosure or fencing which may be in a state of dilapidation, from any burial plot, after due notice of such intended removal has been given, if possible, to the owner of such burial plot, their personal legal representative or an immediate family member.

Monuments

11: No monument, grave stone, or erection of any kind, shall be permitted in any cemetery without the consent in writing of the Cemetery Committee nor shall any inscription on any work, monument, gravestone or railing be made without the consent in writing of the Cemetery Committee, subject to an appeal to the Bishop.

Disputes

12: In case of any dispute regarding matters concerning the cemetery or columbarium arising among the Members of the Cemetery Committee an appeal may be made to the Bishop, whose ruling will be final.

Interment Services

13: Interment Services shall be conducted as far as possible in the Church and interment in consecrated cemeteries shall be made within the prescribed Office for the Burial of the Dead and preferably by the Incumbent. A member of the Laity may officiate by reading the prescribed Office if there is no member of the Clergy available. In unconsecrated cemeteries the grave should be consecrated by the use of the Collect provided.

Special Services

14: Special services may be held for persons for whom it is not permitted to use the prescribed Order of Burial after consultation with and approval of the Bishop.

Incumbent to Preside

15: No interment service shall be held in the Church except by the Incumbent, or his or her substitute, or in the cemetery except by him or her or with his or her consent.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

CANON 19

FINANCE

Diocesan Family Budget and Kootenay Fair Share

1: Under the authority of the Synod, the Diocesan Council shall have the control, management and administration of all the funds and property of the Synod.

(a) For the support of the Diocese and of objects outside the Diocese, there shall be one annual apportionment known as the Kootenay Fair Share (KFS).

(b) The Diocesan Council shall prepare annually the budget to be known as “The Diocesan Family Budget” (DFB), and shall apportion the amount to be raised in a fair and equitable manner among the parishes or, where applicable, the regions of the Diocese.

(c) The Diocesan Council shall consult with the Regional Councils on the program of the Diocese, which will be financed through the Diocesan Family Budget, and shall obtain their assistance in the acceptance of apportionments by parishes or, where applicable, by regions.

Synod as Trustee

2: The Synod shall act as Trustee for the Bishopric Fund and all other Trust Funds held for its benefit, and shall administer the same in accordance with the terms upon which they were established.

3: The Diocesan Council shall invest all monies belonging to the Trust Funds in the name of the Synod as Trustees.

Rules on Loans Against Real Property

4: In the investment of Trust Funds, the Diocesan Council shall be governed by the Act incorporating the Diocese, and also by the following rules:—

(a) No money shall be loaned on any unimproved real estate, nor shall any unimproved real estate be purchased as an investment of Trust Funds.

(b) No money shall be loaned on any security until the same shall have been approved by the Diocesan Council.

(c) Not more than seventy per cent of the appraised value of any property shall be loaned thereon; all appraisals shall be made in writing by a qualified appraiser and deposited with and retained by the Diocesan Council.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

(d) No loan shall be made upon improved property unless such property is covered by a policy of insurance against fire to the full value thereof, and unless loss under such policy is stated therein to be payable to the Synod.

(e) No money shall be loaned on a second or any subsequent mortgage.

Consolidated Trust Fund

5: (a) The Synod shall have the power to establish a Consolidated Trust Fund, hereinafter called “The Fund”, but the granting of such a power shall not authorize the Synod or its Diocesan Council to vary or alter the Trusts upon which the capital or securities are now respectively vested in or held by the Synod or entrusted to it.

(b) The Fund shall be under the control and management of the Diocesan Council, which may make such lawful investment of the same as one Consolidated Trust Fund as it shall from time to time determine.

(c) Separate and distinct records of each and every such Trust, showing the Capital of the same, shall be kept, and the Income received and accruing from the several investments so made of the Consolidated Trust Fund shall be divided amongst the several trusts as aforesaid pro rata in the proportion borne by each separated Trust Fund to the Consolidated Fund, after deducting from the receipts an agreed percentage thereof for the expense of management, investment and administration.

(d) The Diocesan Council may, with the approval of Synod, entrust the management and custody of all Trust Funds and Investments in the hands of or under the control of the Synod to any Trust Company licensed to do business in the Province of British Columbia, and to pay such Company a fee for such work.

External Investment of Parish Funds

6: (a) No Region or Congregation shall invest any funds in stocks, shares, bonds, debentures, funds or other property except with the consent of the Diocesan Council, and then only in such securities as are allowed by law for the investment of Trust Funds.

(b) Any Region or Congregation having funds for investment may, with the approval of the Diocesan Council, remit such funds to the Treasurer of the Diocese to be invested, managed and administered by him under the direction of the Diocesan Council.

(c) All interest and dividends from such investments shall be remitted to the Region or Congregation in accordance with its wishes, subject to any Deed of Trust or any direction from the donor or other source of the funds.

(d) The Synod shall be entitled to make the usual charges for collection and management of such funds entrusted to it.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

CANON 20

PURCHASE, SALE AND TITLE TO REAL PROPERTY

Title to Real Property

1: The title to all real property of the Diocese, including all buildings, structures, and outbuildings, is and shall be vested in the Synod of the Diocese of Kootenay.

Definitions:

2: (a) “Diocese” means the Synod of the Diocese of Kootenay;

(b) “Diocesan Property” means all real property owned by the Diocese pursuant to Section 1 of this Canon plus any personal property owned by the Diocese, including but not limited to chattels, buildings or other improvements not affixed to the land and proceeds from the sale of any Diocesan Property;

(c) “Diocesan Objectives” means the religious aims and purposes of the Diocese as expressed in its Constitution and Canons.

Designated Trust

3: (a) Diocesan Property may be designated for the use of a Congregation or the Diocese by the Bishop and Diocesan Council.

(b) Immediately upon such designation, Diocesan Property for use by a Congregation shall be held in trust by the Diocese for the purposes of the worship, ministry and ongoing life of such Congregation. Such a trust is conditional upon such Congregation continuing to use the Diocesan Property in a manner consistent with Diocesan Objectives.

Termination of Designated Trust

4: The use of any Diocesan Property by any Congregation shall generally be deemed to be consistent with Diocesan Objectives unless and until the occurrence of one or more of the following events, namely;

(a) The disestablishment of such Congregation pursuant to Canon 16(4) and 16.6(b);

(b) The determination by such Congregation to relinquish such Congregation’s use of Diocesan Property in accordance with Diocesan Objectives, such determination to be made by a duly constituted general meeting of the Congregation concerned;

(d) The deconsecration by the Bishop of any buildings on real property of the Diocese.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

If any of the specific events set out in subparagraphs (a) to (d) above occur, the said designated trust in favour of the Congregation concerned shall stand wholly terminated and extinguished.

Disposition of Diocesan Property – Designated Trust in Place

5: While the designated trust is in place, no Diocesan Property or interest therein shall be sold or disposed of without the approval of the Congregation or Parish concerned and of the Diocesan Council or Administration and Finance Committee, provided however that this Section shall not affect any loan or other agreement entered into between the Congregation and the Diocese whereby the sale or disposal of any or all such Diocesan Property is authorized by the Congregation in the event of its failing to carry out the provisions of such agreement.

Disposition of Sale Proceeds – Designated Trust in Place

6: The proceeds of the sale of Diocesan Property pursuant to Section 5 above shall be remitted to the Treasurer of the Diocese to be invested, managed, and administered by him or her on behalf of the Congregation so remitting under the direction of the Diocesan Council and in accordance with Canon 19. The capital sum of such funds shall not be disbursed without the approval of the Congregation and the Diocesan Council or Administration and Finance Committee.

Disposition of Diocesan Property – Congregational Trust Extinguished

7: Following extinguishment of a trust pursuant to Canon 20(4) as above, such Diocesan Property may be sold by the Diocese to any person at any price approved by the Bishop and the Administration and Finance Committee of the Diocese with or without regard to the wishes of the former Congregation. Any such decision for the sale or disposition of Diocesan Property which is no longer subject to the aforesaid trust in favour of a Congregation, and the disposition of the sale proceeds, shall be in the sole discretion of the Bishop and Administration and Finance Committee of the Diocese.

CANON 21

THE SEAL OF THE SYNOD

1: The Synod shall have a common Seal of which the Bishop shall have care and custody.

2: In the case of all deeds and documents which from time to time may be required to be executed on behalf of the Synod, such execution shall be effected by the Bishop and another Officer of the Synod.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

CANON 22

DISCIPLINE

The Court of the Diocese

1: There shall be a Court of the Diocese entitled “The Court of the Diocese of Kootenay”, for the prosecution, hearing and trial of all ecclesiastical causes within the Diocese, and of all offenses of the Laity, as well as the Clergy, against the laws ecclesiastical, against the provisions of the statutes constituting and affecting the Synod and against the Canons of the Synod.

Membership of the Court

2: The Court of the Diocese of Kootenay shall consist of three members of the Clergy and three members of the Laity elected by the Synod, who shall hold office until their successors are elected. Should a vacancy occur in the membership of the Court, the same may be filled by the Diocesan Council, and the person appointed by such Council shall hold office until the next election of members of the Court by the Synod.

Subject to Trial

3: Every Priest, Deacon or Lay worker holding the license of the Bishop, or any Office or charge under his or her jurisdiction, any member of the Laity who is a Voting Member, as defined in section 1 of Canon 1, who is charged with any of the offenses set forth in the Canon on Discipline of the General Synod of the Anglican Church of Canada, or concerning whom there exists scandal or evil report as having been guilty of such offenses, shall be liable to trial and punishment as hereinafter provided.

General Synod Canons Take Precedence

4: The Canons of General Synod of the Anglican Church of Canada shall govern the action and authority of the Court, and the right of appeal from the decisions thereof.

Rules of the Court

5: The Court may establish its own Rules of Procedure, and without limiting the generality of this section, such Rules may cover methods of receiving complaints and accusations against accused persons, timing and method of delivery of charges, notices and all other necessary documents, conduct of hearings, method of giving judgment, costs, and all such matters as require regulation for the proper and expeditious conduct of the business of the Court.

Timeliness of Court Action

6: Every suit or proceeding against any Priest, Deacon or Layperson, for any offense specified in this Canon, or against the provisions of the Statute constituting the Synod or against the Canons or By-Laws of the Synod, shall be commenced within two years from the time that the commission of the offense, in respect of which the suit or

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

proceeding is instituted, shall have become publicly known, and not afterwards; provided always, that whenever any such suit or proceeding is brought in respect of any offense for which a conviction has been obtained in any Court of Law, such suit or proceeding may be brought against the person convicted at any time within six calendar months after such conviction, although more than two years may have elapsed since the time that the commission of the offense, in respect of which such suit or proceeding is so brought, shall have become publicly known.

CANON 23

DIVORCE AND MARRIAGE

Canon XXI of the General Synod of the Anglican Church of Canada, as the same may from time to time be amended, shall be the Canon respecting Marriage and Divorce of the Synod, and the provisions thereof shall be binding upon the Synod, the Clergy, and the Laity of the Diocese.

CANON 24

AMENDMENT OF CANONS

1. Any proposal for amendment of the Canons at Synod shall first require approval of the Diocesan Council. In preparation for such approval, the Diocesan Council shall ask a Canons Revision Committee to study the proposal, and assure that it is in suitable form and consistent with existing Canons of the Diocese.

2. The Canons Revision Committee will ensure there is a process such that consideration of any proposals is received by the Regions for their study a minimum of 180 days before the date of the next Diocesan Synod. Any Regional comments must be received by the Canons Revision Committee a minimum of 30 days before a regular meeting of the Diocesan Council at which the proposals will be considered.

3. Final approved proposals from the Diocesan Council must be received by the Secretaries of Synod no less than forty-five (45) days before the Synod opening.

4. Changes to the Canons will require approval by two-thirds of the members present and voting at one session of Synod.

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

CANON 25

PROVISIONS OF CANONS VERSUS PROVISIONS OF THE CONSTITUTION

Wherever there shall be a conflict between the provisions of the Canons and the Constitution, the provisions of the Constitution shall prevail over the provisions of the Canons.

CANON 26

PROVISION FOR RELIEF FROM COMPLIANCE WITH CERTAIN CANONS FOR PARISHES PARTICIPATING IN “ECUMENICAL SHARED MINISTRIES”

1: The term “Parishes participating in Ecumenical Shared Ministries” shall be interpreted to mean:

(a) a Parish in which the Incumbent, being a priest of the Anglican Church of Canada, has charge and pastoral care of an organized congregation of the United Church of Canada, or any other denomination with which the Anglican Church of Canada shall enter into partnership.

(b) where a Parish of the Anglican Church of Canada, with the permission of the Bishop of the Diocese, is in the charge of and in the pastoral care of an ordained minister of the United Church of Canada, or any other denomination with which the Anglican Church of Canada shall enter into partnership.

Dispensation from Compliance

2: In such instances as specified in section 1 herein, it shall be lawful for the Bishop of the Diocese to grant to such priests as specified in section 1(a) or such congregations as specified in section 1(b) dispensation from strict compliance with any or all Canons herein contained, save and except the provisions of Canon 1.

3: Such dispensation shall be granted at the discretion of the Bishop upon petition of a Priest of the Anglican Church of Canada as defined in section 1(a) or a parish of the Anglican Church as defined in section 1(b) as represented by their duly elected Wardens.

Time Limits on Dispensation

______CONSTITUTION, RULES OF ORDER, AND CANONS 2015 ______The Synod of the Diocese of Kootenay

4: Such dispensation when granted, shall be for a period of one year only but may be renewed at the discretion of the Bishop on a yearly basis, provided however, that all such dispensations or renewals thereof shall be reported to the Diocesan Council of the Diocese at the first opportunity after the granting of such dispensations.

Representation at Diocesan Synod

5: An Ecumenical Shared Ministry, as defined in section 1a and 1b of this canon, shall be considered a Congregation as defined in Canon 1 for the purposes of determining representation at diocesan synods.

Diocese of Kootenay Synod April 20-22, 2018 Though we are many, we all belong to each other. Romans 12:5 Kelowna, BC

Nomination Descriptions

To All Members of the 2018 Kootenay Synod re: Nominations to the Various Bodies Which Require Election by Members of Synod

______

Nominations are now open for the positions described below. Nominations require the concurrence of the person nominated. You can send nominations by mail on the Nomination Form to the attention of Kathryn Lockhart, Diocese of Kootenay, #201 – 380 Leathead Road, Kelowna, BC V1X 2H8, or by fax to 778-478-8310, or e-mail to [email protected]

While it will be possible to nominate people at the Synod, identifying names in advance ensures a healthier result because of careful preparation in advance of Synod. It is entirely appropriate for you to indicate to your incumbent or lay delegates your own interest in being nominated. Again, this is more easily done in advance.

Here is an outline of the various nominations being sought.

1. Clerical Secretary of Synod – To be nominated, the person must be a clerical member of Synod. Working with the Lay Secretary of Synod, this person ensures a proper record is kept of the proceedings of Synod. This person as an officer of Synod is also a member of the Diocesan Council which usually meets quarterly, normally for a Friday evening and Saturday morning somewhere in the Diocese in March, June, September and November, or sometimes by teleconference. The Clerical Secretary is also a member of the Administration Committee which meets almost monthly, either in person or by teleconference.

2. Lay Secretary of Synod – must be a lay member of Synod, and the duties are identical to the Clerical Secretary of Synod.

3. Diocesan Council Members – Prior to Synod, each region elects one person, lay or clergy, to serve on Council. In addition to these people, seven members-at-large are elected from among the Synod membership. These people can be lay or clerical members. The meeting dates are noted in the description related to the Clerical Secretary, above.

4. General Synod Delegates – Three clergy and three lay members of our Diocesan Synod are elected as delegates to General Synod, which is the legislative assembly of the Anglican Church of Canada. It normally meets every three years, and will next meet in Vancouver in July 2019. Delegates should be prepared to devote that much time next year. A record is kept of the votes of those who let their names stand for election. If one of the persons elected is not able to attend Synod, an alternate will be chosen to replace the delegate. Alternates would be chosen on the basis of the person who received the most votes of those who were not elected as delegates.

5. Youth Delegates to General Synod – The Synod will also be electing a Youth Delegate to Synod. Young people nominated do not have to be members of the Diocesan Synod but must be available to attend the General Synod in Vancouver in July 2019. Youth delegates must be between the ages of 16 and 26 at the time of Synod.

6. Provincial Synod Delegate – Two clergy delegates and three lay delegates are elected at our Synod to attend the Provincial Synod which meets under normal circumstances every two years. The next meeting of the Provincial Synod will be September 14-16, 2018 at Sorrento Centre.

7. Diocesan Court – This is a body we hope will never have to function. The court meets to deliberate on matters where there is an accusation against a clergy or lay person concerning ecclesiastical causes. This could involve a hearing or formal trial. The Synod is required to elect three clergy members and three lay members to serve on this court should it be necessary.

Diocesan Synod 2018 Budget as of March 2, 2018

Item 2018 Budget Recovery Net 1 Accommodation - delegates/guests $ 6,000.00 $ 5,600.00 $ 400.00 2 Accomm - non-delegates/sgl rooms $ 3,000.00 $ 3,000.00 $ - 3 Travel - guest (Jay Koyle) $ 700.00 $ - $ 700.00 4 Travel - delegates $ 1,500.00 $ 1,500.00 $ - 5 Meals - delegates/staff/guests $ 4,700.00 $ 4,350.00 $ 350.00 6 Meals - non-delegates $ 300.00 $ 300.00 $ - 7 Honorarium (Jay Koyle) $ 1,200.00 $ - $ 1,200.00 8 Honorarium to Organist $ 100.00 $ - $ 100.00 9 Stationery/Printing/Copying $ 400.00 $ - $ 400.00 10 Momentum Teleconferencing $ 100.00 $ - $ 100.00 11 Cleaning $ 600.00 $ - $ 600.00 12 Postage $ 20.00 $ - $ 20.00 13 Rentals - tables/dishes $ 656.00 $ - $ - 14 Misc kitchen purchases $ 200.00 $ 200.00 $ - TOTAL $ 19,476.00 $ 14,950.00 $ 3,870.00

Notes: 1 Bill to all parishes; Dioc. Pays 2 guests for 2 nights each 2 Non-delegates self-pay. Single roomers billed for half. 3 Keynote speaker. Primate paid by National Church 4 Fair-share basis based on actual gas costs. Max 2 cars per parish 5 Dioc. Pays for 2 guests and 4 staff - balance paid by parishes 6 Non-delegates self-pay. 7 Keynote speaker 8 Opening service at Cathedral 10 Synod Planning meetings by phone as of February 2015

ORGANIZATIONAL CHART DIOCESE OF KOOTENAY

ARCHBISHOP’S COMMITTEE ON EfM CANADA BISHOP OF MINISTRY KOOTENAY – ARCHBISHOP OF BC & YUKON KOOTENAY SCHOOL EXECUTIVE OF MINISTRY

OFFICER or ARCH- DIOCESAN DEACON (0.5 fte) COUNCIL*

ADMINISTRATIVE ASSISTANT PROVINCE (0.10 fte) REGISTRAR ADMINISTRATION FINANCE (0.23 fte) & FINANCE MANAGER ADMINISTRATIVE COMMITTEE** (Payroll, Accounts, ASSISTANT ARCHIVIST Investments, SYNOD (0.55 fte) (0.12 fte) Insurance) (1.0 fte)

*Diocesan Council – carries on the work of Synod in between Synods. It meets four times per year, twice by teleconference and twice in person. Members are the Bishop, Dean, Chancellor, Vice-Chancellor, Registrar, Clerical and Lay Secretaries of Synod, Treasurer, Diocesan representative to the national church Council of General Synod, one member of the Clergy or Laity from each of the five Regions, seven persons elected by the Synod, two youth appointed by the Bishop, and, at the discretion of the Bishop, two members of the Clergy and two members of the Laity appointed by him or her.

** Administration and Finance Committee – is a subcommittee of Diocesan Council which meets once a month September through June, usually by teleconference. Its mandate is to carry out policy established by and duties assigned by the Diocesan Council, and to do work that is required between meetings of the Diocesan Council. Members are the Bishop, Chancellor, Vice-Chancellor, Registrar, Secretaries of Synod, Treasurer, two members appointed by the Bishop, and three members elected by the members of the Diocesan Council.

Diocese of Kootenay Synod April 20-22, 2018 Though we are many, we all belong to each other. Romans 12:5 Kelowna, BC

RESOLUTION SUBMISSION FORM

Background:

Please provide some details about the subject.

Rationale:

Please explain why you are submitting this resolution to Synod.

Motion

Moved by (Name): Seconded by (Name): THAT ______

The deadline for submission of resolutions for inclusion in the Synod packet is Tuesday, March 6, 2018. Please email your completed form to Kathryn Lockhart at [email protected] or fax it to 778-478-8314.

Deadline for submission of resolutions on the floor of Synod is 5:00 pm Saturday, April 21.

Diocese of Kootenay Insert your Though we are many, we all belong to each other. Synod April 20 - 22, photo 2018 here Romans 12:5 Kelowna, BC

Nomination Form 2018 Please fill out one form per position or office.

Clerical ___ Lay ____

Nominee: ______

Address: ______postal code

Phone: (____)______Fax: (____)______E-mail:______is hereby nominated for the position / office of: ______(one position per form, please) by us: ______and ______printed name printed name

______signature signature

Address: ______

______

Declaration: I do hereby acknowledge my willingness to be nominated for the above position and do declare that I am eligible to hold such office in accordance with the Canons of the Diocese of Kootenay.

______Signature of Nominee Date

Experience and Gifts: ______

______

______Please continue on reverse side of page if necessary

Diocese of Kootenay

MEMORIAL FORM SYNOD 2018

At each synod we remember the lives of former synod members who have passed away. If you know the name of a member of synod who has died since the last synod (April 2015), please fill in the blanks below and provide some information about him or her.

Please complete this form and return to: Kathryn Lockhart Diocese of Kootenay #201 – 380 Leathead Road Kelowna, BC V1X 2H8 ph 778-478-8310 fax 778-478-8314 [email protected]

Name ______

Parish ______Diocese ______

Date of death ______Photo of person attached ______

Date(s) of Synods attended ______

Relevant Information about them______

______

Please fill in one copy of this form for each name. The Diocese of Kootenay The Anglican Church of Canada

Diocesan Synod April 20-22, 2018 – Kelowna, BC

TRAVEL REIMBURSEMENT FORM

Name: ______

Mailing Address: ______

City: ______Postal Code: ______

Delegates’ Names: ______

______

Delegates will be reimbursed for actual gas cost, and to encourage carpooling, a maximum of two vehicles per parish will be reimbursed.

TOTAL GAS RECEIPTS $______

NOTE: Gas receipts must be submitted with your claim.

Date: ______

SIGNATURE: ______Acct #: ______

Acct #: ______

Approved: ______

Chq # ______$______

#201 – 380 Leathead Rd., Kelowna, BC V1X 2H8 Telephone: 778-478-8310 Fax: 778-478-8314 Synod Office e-mail: [email protected] Accounting e-mail: bbailey@ kootenay.info Approved by Diocesan Synod 2012