EORA JOURNEY Redfern Terrace Artist Brief Expression of Interest E0616

1 The Journey is inspired by the many ideas put forward by more than 200 members of the Aboriginal and Islander community as part of the consultation for Sustainable 2030

Nicole Foreshew’s Born into darkness before dawn presented a moving series of photographic images projected onto the side of the 2 for Place Projections, part of the Eora Journey, from 20 November 2013 to 20 February 2014. EORA JOURNEY Redfern Terrace Artist Brief Expression of Interest E0616

Contents

Introduction…………………………………………………………...... 3 Invitation to artists...... ……………………………………...... 4 Background…………………………………………………………...... 5 Process and Timing Overview……………………………………...... 9 Budget and Artists Briefing…………………………………………...... 11 Submission Requirements…………………………………………...... 12 Assessment Criteria…………………...... 13 Additional Resources…………………...... 14

Attachment A Submission Form Checklist...... 15 Attachment B Redfern Terrace - Video Interviews Synopsis...... 16 Attachment C Design Option 3 Base building works items...... 17 Attachment D Standard Conditions - Expression of Interest...... 18 Attachment E Redfern Terrace House History Attached Attachment F Redfern Terrace Heritage Assessment Attached Attachment G Redfern Terrace Design Options Report Attached Attachment H Public Art Commissioning Agreement Attached

Submissions due 11am Monday 30 May 2016

NOTE: Artists are required to register with Tenderlink at www.tenderlink.com/cityofsydney to recieve Attachments E - H listed above, recieve updates and to make a submission.

1 Cover: Detail, Welcome to Redfern 2013 Reko Rennie and young local Aboriginal artists “The Redfern Terrace presents a unique opportunity to document and celebrate the stories of Redfern – from the everyday lives of families to the enduring legacy of this heartland of Aboriginal activism. As a ‘living museum’ where stories are creatively integrated with the building, the Redfern Terrace will become a landmark for generations to come.” Hetti Perkins, Eora Journey Curatorial Advisor

2 Welcome to Redfern 2013 Reko Rennie and young local Aboriginal artists Introduction

By sharing and interweaving the important stories of Aboriginal elders past and present, with the hopes and aspirations of young Aboriginal people today, the Redfern Terrace will be the place where Aboriginal stories converge.

The next stage of the Redfern Terrace project aims to celebrate the diverse stories and local histories that radiate out from this single house to the area known as The Block and beyond. The project is inspired by the pride, courage and resilience of ’s Aboriginal and Torres Strait Islander communities, and the history of Redfern as a hub of Sydney’s cultural life and the home of Aboriginal activism in Australia.

By recognising the significance and cultural vitality of the Aboriginal and orresT Strait Islander community in the history of Sydney, the Redfern Terrace will become an important milestone on the Eora Journey, the people’s journey. Scope

The Redfern Terrace is a community based project to renovate the remaining end terrace at 36 Caroline Street, on the corner of Caroline and Hugo Streets, Redfern. Proposed to become a ‘living museum’, the terrace will house material documenting the lives of Aboriginal people on and around The Block.

The content will creatively engage with past and present day cultural, social and political stories: from the daily lives of residents, to significant community enterprises, and local events that made national headlines.

Inspired by the Tenement Museum in New York that presents immigrant stories, and Susannah Place Museum in The Rocks that depicts the lives of former residents, the Redfern Terrace could be a destination or starting point for a future Redfern Tour. It is envisaged that the Redfern Terrace will become an important artwork and iconic landmark in a rapidly changing urban environment.

As the project poses the opportunity for significant community consultation, the Redfern Terrace may also provide opportunities for Aboriginal and Torres Strait Islander communities to develop temporary art projects and events that bring the history of Redfern and the Aboriginal history of Sydney to a wider audience.

Essentially, the purpose of this artist brief is to invite artists to register their interest in the project and submit a transformational idea to activate the terrace through local histories and stories.

3 Invitation to submit a proposal

Aboriginal and Torres Strait Islander artists, working independently or in collaboration with Indigenous or non-Indigenous artists or designers, are invited to submit expressions of interest for a community based project to activate the Redfern Terrace at 36 Caroline Street, Redfern. The seeks to commission an artist or artist’s team to develop a concept for activating the Redfern Terrace through the interpretation of stories from local residents, workers and visitors with the potential capacity for the artwork to collect stories in the future. The successful proposal will outline a process of dialogue and conversations with the community including former and current residents, as well as local businesses and organisations. The artist team may include a cinematographer, editor, sound artist, exhibition designer and architect.

Methodology It is suggested that the Terrace become the artwork, where historic material is creatively integrated into the space. Contemporary and archival material could be presented in a number of ways, and subject to future funding, this could change under the auspices of different curators and artists. Interviews with local residents and identities could appear in different rooms, which host different themes. Alternately, one ‘voice’ could tell many stories through a fictional narrative based on factual history. The Terrace could include a multi-media (touchscreen) activated map of the immediate local area featuring a series of filmed interviews with past residents of the erraceT and neighbourhood, and include reference to significant local Aboriginal organisations. A key requirement for this expression of interest is that the artist provides a short project methodology outlining how they will solicit contributions from the community.

Process Whatever methodology or artistic approach is eventually adopted, it is important that the aesthetic interpretation, or incorporation of the material into the built fabric is designed to an extremely high standard. It is intended that the Terrace will set a benchmark for the contemporary artistic interpretation of social history. In order to achieve an outstanding result, it is essential that the appointed artist has demonstrated experience collaborating with community stakeholders, working with images (moving and still) in a culturally sensitive and creative manner, and accessing and displaying historical (audiovisual) material to a high level. As outlined in the Process and Timing Overview (p.11) it is proposed that the final selected artist will develop the ‘story phase’ and their concept before beginning the detailed design development phase. It is proposed that, if not included on the artist’s team, an architect may be separately appointed by the City of Sydney to work with the artist to design and prepare construction drawings for the renovation of the terrace to accommodate the artwork and interpretive material.

Submissions are due 11am Monday 30 May 2016

4 Background

The Eora Journey: Recognition in the Public Domain program is one of four major aspects of the Eora Journey envisioned as part of the City of Sydney’s Sustainable Sydney 2030 plan to celebrate the vitality and importance of Aboriginal and Torres Strait Islander culture and heritage. In 2009 the City of Sydney’s History team embarked on a significant cultural mapping project with Aboriginal Historian and Curator Steve Miller under the stewardship of the City’s Aboriginal and Torres Strait Islander Advisory Panel. This project resulted in the publication of Barani Barrabugu which identifies a number of important sites for Aboriginal people prior to and during the recent history of Sydney. The Recognition in the Public Domain program is based on research of local and international projects undertaken for the Eora Journey: International Review of Interpretation Practice by curator Hetti Perkins and architect Julie Cracknell, endorsed by the City of Sydney Council in December 2011. In June 2012 Council endorsed the Eora Journey: Recognition in the Public Domain Implementation Plan and the development of the first seven public art projects, including the Redfern errace.T The International Review and Implementation Plan outlined how the public art projects would provide a touchstone for Aboriginal people and the broader community the importance of Aboriginal and Torres Strait Islander heritage and culture to Sydney. Welcome to Redfern

Located in the heart of Redfern, and covering an entire terrace house, Welcome to Redfern is a striking mural that launched the Eora Journey and the first stage of the Redfern Terrace project. Note: Artists responding to this artist brief are asked to consider if the artwork should be retained or how they would treat the artwork in their proposal as part of the future of the Redfern Terrace. Created by Reko Rennie and young local Aboriginal artists in collaboration with the Tribal Warrior Association and Redfern Community Centre, the street art project was initiated by the Eora Journey Curatorial Advisor, Hetti Perkins following her recommendation to transform the abandoned terrace in her report (with Julie Cracknell), Eora Journey: International Review of Interpretation Practice. Following a series of workshops at the Redfern Community Centre, led by Reko in late 2012 and early 2013, the temporary street art project was launched on 23 March 2013. Welcome to Redfern was intended to be a temporary art project with the aim of beginning a conversation with the community about the Redfern Terrace project. For more information on Welcome to Redfern visit the project website www.cityartsydney.com.au/artwork/welcome-redfern/

5 Design Options and Heritage Assessment

In preparing the second stage of the Redfern Terrace project, City of Sydney staff engaged consultants to prepare a Design Options report and Heritage Assessment (including a Heritage Inventory report), to guide the building works necessary for the reuse of the terrace house building located at 36 Caroline Street, Redfern. The City of Sydney requested an assessment of the heritage value of the building and advice on potential improvements and changes to the structure in light of the Redfern Terrace public art project proposed by the Eora Journey Curator Hetti Perkins. While the reports highlight the significance of the building to the Aboriginal community they suggest that the significance of the physical fabric of the building does not warrant restoration. This should allow artists to be more flexible in their approach to the treatment of the building and any proposed ideas for its activation. It is envisaged that the preliminary interviews by the curator (Attachment A) and the selected artist’s response to this brief will add to the social significance of the building and the history of Redfern. The reports are therefore offered to artists to inform their response to this artist brief. The final design for the building’s renovation will be undertaken with the artist’s input at a later stage to allow their project to be developed and the results of the community consultation phase to be accommodated. Refer to the Process and Timing Overview (p.11) regarding the Design Phase. Refer to Attachment G Design Options Report and Attachment F Heritage Assessment. Organisational Models

A range of Historic House examples exist from Susannah Place Museum in The Rocks, Sydney to the Tenement Museum in New York. Subject to the selected artists proposal and subsequent project development, a suitable organisational model for operating the Redfern Terrace will be formalised. The intention of this artist brief, at this point, is to allow the selected artist to develop their proposal in the story phase and subsequent design phase before establishing the final operating model for the Terrace. While it is not required for artists to define their preferred organisational model for the Redfern Terrace as part of their submission, some questions that artists might take into consideration in developing their proposal include: • Who operates the terrace on a daily basis? • What role is envisaged for local Aboriginal and Torres Strait Islander people? • What is the minimum type of programming envisaged to make the work operate? • What other work may be required to activate the site? • Is it possible to develop a conversation with the community in parallel with the story and design phases of the project, and as part of the ongoing operation of the terrace? • Could such a dialogue form part of this or a separate art project?

6 Partners

It is envisaged that the Redfern Terrace will be developed in partnership with local Aboriginal and non-Aboriginal organisations.

Note: Artists are not required to establish partnerships at this stage. The City of Sydney will work with the selected artist, the Eora Journey Curatorial Advisor and the Aboriginal and Torres Strait Islander Advisory Panel to secure project partners.

Potential project partners include:

• Metropolitan Local Aboriginal • Aboriginal Housing Company • National Centre for Indigenous Excellence (NCIE) • Aboriginal Medical Service • Mudgin-gal • The Settlement • Wyanga Aboriginal Aged Care • Gadigal Information Service – • Redfern Oral History website • Redfern Community Centre • The Story Factory • Carriageworks • Sydney Living Museums • The Artist Team and Delivery Method

In this Stage One Expression of Interest, artists must provide information on key members of their project team for the design, development, fabrication and installation of their project.

In Stage Two, shortlisted artists will need to identify the delivery method they intend to undertake to implement the project for the budget indicated if selected.

For example: 1. Artists may choose to be the Head Contractor and manage the Design, Fabrication and Installation for their project.

2. Alternatively, artists may opt for a preferred supplier, design team or fabricator to be the Head Contractor. Artists would be a sub-contractor to the Head Contractor.

3. Or the Artist may opt to undertake community engagement and design the artwork and ask the City Of Sydney to tender the design development, base building works plus fabrication and installation of the artwork.

Note: Artist Team and Delivery Method Options will be further outlined in the Stage Two Artist Brief. The City will in all cases tender the base building works and coordinate the integration of the artists detailed design concept into the building.

7 Location

The Redfern Terrace is located at 36 Caroline Street, Redfern. It lies within the Redfern Conservation Area, on the corner of Caroline and Hugo Streets, in the public park adjacent to the Redfern Community Centre to the north. The building is owned by the City of Sydney36 and theCaroline City of Sydney Streetis the consent Location authority for any development.

8

Copyright ©2015 City of Sydney Council & Land and Property Information & Sinclair Knight Merz, All Rights Reserved. This map has been compiled from various sources and the publisher and/or contributors accept no responsibility for any injury, loss or damage arising from the use, error or omissions therein. 0 20 40 80 Metres While all care is taken to ensure a high degree of accuracy, users are invited to notify Council of any map discrepancies. No part of this map may be reproduced without permission. 1:972 at A4 4/08/2015 I Process and Timing Overview Stage 1 – Expression of Interest April to May 2016 This Expression of Interest (EOI) Artist Brief forms the first stage of commissioning the Redfern Terrace project. The aim of this stage is to encourage artists to submit an initial concept outline; evidence of their experience in this type of community based project; and provide a methodology to develop their proposal. Expressions of Interest are due 11am Monday 30 May 2016

Stage 2 – Select Tender June to August 2016 Following the evaluation of Stage 1 submissions, three (3) shortlisted artists will be invited to participate in the Stage 2 Select Tender process. The primary aim of this stage is for shortlisted artists to develop their initial project methodology by assembling a team and preparing a project budget. Shortlisted artists will be paid a fee of $5000 to develop their EOI submission ideas. Submissions in this stage will be due in late August 2016. The exact date will be provided in the Stage Two Select Tender Artist Brief provided to shortlisted artists.

Stage 3 – Story Phase – Concept development Late 2016 to mid 2017 Key to the success of Eora Journey projects is support from the Aboriginal and Torres Strait Islander community. In Stage 3 the selected artist will implement their proposed method for the story collection phase of the project, with the support of the City’s design team, history unit and community engagement staff. It is envisaged that during this phase of discussing the project with the community the artist will define the artwork/design concept for the Terrace.

Stage 4 – Design Phase – Design development Mid 2017 to late 2017 Design development for the renovation of the terrace and the accommodation and interpretation of stories collected will be based on the artist’s art/design concept. Subject to the proposed delivery method, the City of Sydney may separately engage an architect to work with the artist to undertake the design development and preparation of documentation as part of a development application. It is anticipated that this phase will also involve significant community consultation including presentations to the Aboriginal and Torres Strait Islander and Public Art Advisory Panels.

Stage 5 – Construction and Installation Early 2018 to mid 2019 Following the preparation of the detailed documentation prepared in Stage 4 the City of Sydney will tender the construction of the base building works and coordinate the installation of the artwork and interpretive elements with the artist team.

A detailed Schedule of Services will be provided in the Stage Two Select Tender.

9 10 Adam Hill Cherry Pickers, 2010, on the offices of Gadigal and Koori Radio, Cope Street Redfern. Budget

The Artist’s budget for the Redfern Terrace project is $500,000 ex GST. The budget, to be submitted by shortlisted artists in the Stage 2 Select Tender process, must include all fees, production and installation of the work. A separate base building works budget has been allocated based on the recommendations for Option 3 in the Design Options Report attached. The selected artist’s concept, to be further developed and refined in Stage 3, will play a key role in defining the final scope for the base building works. A separate budget has also been allocated for community consultation. Note: See Attachment C Design Option 3 Base Building Works Items for items in the base building works allocation. Note: Artists are not required to submit a budget breakdown for this Stage 1 Expression of Interest. Although it is recommended that artists consider the cost implications of their proposed methodology and the potential elements of the budget to be prepared in Stage 2 including: • Artist and Artist’s team fees throughout all stages of the project • Professional fees for exhibition designers, cinematography, editing, sound and lighting designers, project management and any other specialists as required • All travel and accommodation • Design development fees & documentation fees • All and any technical services required • Exhibition materials and fabrication • Artists’ written material for City websites, brochures, marketing, signage and educational purposes, etc. • All insurances required to deliver the artwork by the artist, artist’s team, fabricators and installers • Transportation and storage if required • Installation of the artist’s work and interpretive material • Contingencies Artists Briefing

An artists’ briefing and site visit will be held at the Redfern Community Centre at 11am on Wednesday 27 April 2016. The briefing will be an opportunity to hear from the Eora Journey Curatorial Advisor, Hetti Perkins and ask questions about the project. Artists are asked to arrive 15 minutes early. Please email the contact person below to register your attendance at the Artists Briefing by AEST 4pm on Friday 22 April 2016: Michelle Tisdell Tendering Officer [email protected] Note: Attending the Artist Briefing is not compulsory.

11 Submission requirements

1. Artist’s contact details – by completing the checklist at Attachment A Submission Form Checklist 2. Experience – Provide two A4 pages CV and summary of the artist’s and artist team’s experience relevant to this type of work and capacity to collaborate with external project partners. You can provide a maximum of five (5) project examples of relevant projects of no more than one double side A4 page including images for each project. 3. Concept Outline – One x A4 page outlining the artists concept for activating the Redfern Terrace with stories from the Redfern Community. Artists responding to this artist brief are asked to consider how they would treat the artwork “Welcome to Redfern” in their proposal as part of the future of the Redfern Terrace. 4. Methodology - One x A4 page outlining the methodology for soliciting contributions, management of cultural protocols, and project development process. 5. Your Agreement to commit to the work program and budget indicated in this brief – by completing the checklist at Attachment A Submission Form Checklist. Submitting your Expression of Interest Completed EOI submissions should be lodged electronically in the Electronic Tender Box at www.tenderlink.com/cityofsydney by AEST 11am, Monday 30 May, 2016. Bidders should ensure they allow sufficient time to upload their submission in full to the E-tendering portal. Respondents will receive a successful submission request that is timed and dated upon completion. Should assistance be required please use the online manual on the portal under Support/Online Manuals/Making a Submission or contact Tenderlink Customer Support on 1800 233 533. Tenderlink’s instructions on how to make an electronic response and a list of common submission problems are available through: Tenderlink - Making a submission. Alternatively hard copy marked EOI No. E0616 can also be physically lodged with Council by AEST 11am, Monday 30 May, 2016. at the following address or fax: Tender Box Town Hall House Level 1 456 Kent Street SYDNEY NSW 2000 Fax: 02 9265 9697 If lodging to the Tender Box, the City of Sydney requests, one original and three hard copies of the EOI and attachments, signed as required must be submitted. The front page of each copy (including all supporting information) must be endorsed by the bidder as a true copy. The Tender box is accessible between the AEST hours of 8am and 6pm, Monday to Friday. Please note, late submissions will not be accepted. 12 Assessment criteria The Evaluation Panel, comprising members of the Eora Journey Public Art Working Group, and members of the Aboriginal and Torres Strait Islander Advisory Panel, the Public Art Advisory Panel and external experts, will consider submissions based on the following essential criteria: • Proposals from Aboriginal and Torres Strait Islander artists (or collaborations with non-Indigenous artists where it is clear that the lead artist is Indigenous); • Evidence of previous experience working collaboratively and producing highly engaging and high quality art projects with local communities; • Evidence of working on projects within a specific budget and to a work program, including experience of the project team; • Strength of conceptual approach and methodology, including observation of Indigenous consultation and cultural protocols; • Consideration of the durability and longevity of the work proposed, in terms of materials, message and content. • Commitment to take out the insurances to a level commensurate with the risks involved in delivering the proposed work; • Commitment to delivering and capacity to achieve the project within the required program and budget; • Capacity to abide by Work Health & Safety legislation.

13 Additional Resources

City of Sydney - Eora Journey http://www.cityartsydney.com.au/cityart/projects/eorajourney.asp City of Sydney - Barani – ‘Aboriginal people and place’ http://www.sydneybarani.com.au/sites/aboriginal-people-and-place City of Sydney Archives http://www.cityofsydney.nsw.gov.au/learn/history/archives Redfern Oral History http://redfernoralhistory.org/ State Library NSW – Indigenous Languages http://indigenous.sl.nsw.gov.au/ Royal Botanic Gardens – Indigenous people of Sydney http://www.rbgsyd.nsw.gov.au/education/Resources/indigenous_people_of_sydney Australian Museum - Aboriginal People of Coastal Sydney http://australianmuseum.net.au/Aboriginal-People-of-Coastal-Sydney Dr Jakelin Troy, The Sydney Language, 1993 http://williamdawes.org/docs/troy_sydney_language_publication.pdf Metropolitan Local Aboriginal Land Council http://metrolalc.org.au City of Sydney, Aboriginal and Torres Strait Islander Protocols http://www.cityofsydney.nsw.gov.au/__data/assets/pdf_file/0004/127921/Aboriginal-and- Torres-Strait-Islander-Protocols.pdf Val Attenbrow, Sydney’s Aboriginal Past: Investigating the archaeological and historical records UNSW Press, Sydney, 2010 ‘The Home Project’, Sydney Story Factory http://www.sydneystoryfactory.org.au/programsummary/test-program The Redfern Story (2014) dir: Darlene Johnson, Ronin Films http://www.roninfilms.com.au/feature/10272/redfern-story.html The Block: Stories From a Meeting Place An SBS Online web project produced 2010 http://www.sbs.com.au/theblock/#

Rachel Whiteread’s House, https://www.artangel.org.uk/project/house/

Studio RCC Redfern Community Centre includes an accessible and user-friendly digital sound recording studio facility suitable for small-scale recording projects. http://www.cityofsydney.nsw.gov.au/explore/facilities/community-centres/redfern- community-centre/music-and-studio-rcc

14 Attachment A

Submission Form Checklist

Submit maximum 1 x A4 page outlining the concept for activating the terrace and the works relevance to the history of the terrace, The Block and Redfern.

Submit maximum 1 x A4 page methodology for soliciting contributions, management of cultural protocols, project development and production processes

Submit maximum 2 x A4 page Curriculum Vitae and details of your team.

Submit maximum of five (5) examples of relevant experience and completed artworks (each example should be no more than one double sided A4 page with images and a short description of the project)

Submit this signed and dated Submission Form Checklist

Acknowledge Attachments A, B, C, D, E, F, G and H

Accept to abide by the Standard Conditions Expression of Interest (Attachment D)

Accept to work with the City of Sydney’s Public Art Commissioning Agreement (Attachment H)

Commit to work within the Total Project Budget of AU$500,000 excl. GST

Commit to work within the given project timeframe

Commit to take out the insurances to a level commensurate with the risks involved with the proposed art works. Insurances include Public Liability, Professional Indemnity and/or Workers Compensation (for the duration of the contract)

Declare to abide by Work Health & Safety legislation

Applicant’s name: Date: Contact email: Phone: Postal address:

Applicant’s Signature:......

Witnessed by: Date:

Witness’ signature:......

15 Attachment B

Redfern Terrace - Video Interviews Synopsis

Eora Journey Curatorial Advisor, Hetti Perkins began a series of informal interviews in November 2015 with Elders who were past residents of 36 Caroline Street, Redfern. These filmed interviews are intended to provide background research to assist the successful artist commissioned to activate the Redfern Terrace.

In the interviews the Elders discuss the daily lives of Aboriginal families in Redfern and the surrounding neighbourhoods from the WWII era onwards. The interviews assert the significance of The Block and beyond as a hub of Aboriginal community life well before the term The Block was coined; one of the Elders states, “It was Aboriginal land then”.

The interviews indicate the richly detailed seam of living memory that can be revealed in the creative deployment of the Redfern Terrace. Interviewees discuss key identities within other families who resided in Caroline and Louis streets, employment and working conditions, childhood activities, social lives, local business and household economies, as well as illicit activities such as gambling.

The Elders recall anecdotes about their experience of the declaration of peace following WWII, day trips to La Perouse, visits by underworld figure Tilly Devine, family tragedies and everyday childhood escapades.

The oral history research undertaken to date confirms the invaluable contribution the Redfern Terrace will make in providing an engaging forum for the living history of this community to be told with the candour, humour and wisdom of its local residents.

16 Attachment C Design Option 3 Base building works items

A preliminary budget of $300,000 ex GST, independent of the artists budget, has been allocated for the base building works. The final scope of these works will be determined by the artists design concept and will be prepared in collaboration with the artist’s team. The items identified to be covered by the base building works budget includes the following items:

Preliminaries Site manager General labour Cleaning and traffic control Site perimeter scaffolding Hazardous materials Asbestos removal Lead paint treatment Demolition Existing L1 floor joists and boards Existing timber stair Existing GF ceiling lining Existing L1 ceiling lining Existing roof structure and sheeting Temporary bracing For floor joist replacement Carpentry Supply/install L1 floor framing Supply/install L1 flooring (timber flooring) Supply/install new timber staircase (tbc) Reinstate L1 north stair wall Supply/install roof framing Supply/install L1 ceiling framing Supply/install new doors Supply/install new windows Supply/install new skylight Plasterboard Ground floor ceiling L1 ceiling Rendering/plastering Roofing Anchor points Roof sheeting Gutters, downpipes Steelwork Replace lintels Brickwork Chemical injection for rising damp Pressure cleaning and repointing Tie in existing corners Brickwork for new windows Brickwork for new doors Painting Ground floor ceiling L1 ceiling Walls (incl prep) Doors/windows Electrical Temporary boards for site work New lights and switches New powerpoints

17 Attachment D Standard Conditions Expression of Interest

1. Expression of Interest By submitting an EOI, the respondent acknowledges that:

• Council at its absolute discretion reserves the right to accept or reject any EOI, to decide the tender list regardless of any EOI and to issue or not issue a request for tender. • Council at its absolute discretion reserves the right to reject the offer of any Bidder who has any unresolved disputes with the City. • Any costs incurred by respondents in any way associated with the preparation and submission of this EOI, will be entirely borne by the respondent. • No legal or other obligations will arise between a respondent and Council unless or until formal documentation has been signed.

2. Expression Of Interest Procedure 2.1 Briefing Council may offer briefings to bidders from time to time. At the briefing Council’s representative will discuss, answer or clarify any issues raised by a bidder about any requirements in the expression of interest. Council is not obliged to answer any questions before the briefing.

2.2 Information and Enquiries Where a bidder has any doubt about the meaning of any aspect of the expression of interest, the bidder must make enquiries about and clarify matters with Council’s Tendering Officer. All enquiries about the expression of interest must be referred in writing to Council’s Tendering Officer. All communications related to this EOI should be addressed to the Council’s Tendering Officer (via the contact details specified in the key conditions) and not to other Council officers or other persons. The attention of bidders is drawn to condition 2.3.

2.3 Bidder Not to Solicit Council Personnel Subject to condition 2.2, bidders (or any representative of a bidder) must not at any time before Council makes a final decision to accept a bid, contact or interview or attempt to interview or to discuss or to attempt to discuss with Council members, employees, authorised representatives other than Council’s Tendering Officer in accordance with the expression of interest, any matter about the expression of interest or any other expression of interest submitted in response to the expression of interest. Council reserves the right to reject any bid submitted by a bidder which contravenes this condition.

18 For clarity, a representative of a bidder, for the purpose of this condition, includes a person or other legal entity who acts at the request of a bidder or its agent. Also, this condition does not prevent ordinary business or other contact arising from or pertaining to Council functions (so long as that contact is not used to interview or attempt to interview or to discuss or to attempt discussion on any matter relating the expression of interest).

3. Lodgement Of Expression Of Interest

EOIs should be lodged by either: i. The Electronic Tender Box at www.tenderlink.com/cityofsydney by the closing time and closing date nominated. Bidders should ensure they allow sufficient time to upload their submission in full to the Etendering portal. Respondents will receive a Successful Submission Receipt timed and dated upon completion. Should assistance be required please use the online manual on the portal under Support/ Online Manuals/Making a Submission or contact Tenderlink Customer Support on 1800 233 533. Tenderlink’s instructions on how to make an electronic response and a list of common submission problems are available through the following link.

Or ii. Alternatively EOIs may also be placed in the tender box or lodged by fax by the closing time on the closing date in accordance with the key conditions of EOI.

EOIs lodged by facsimile will only be accepted in accordance with the Local Government (General) Regulation and where: a. the EOI is received in full by Councils’ Procurement Section on fax number (02) 9265 9697 before the closing time on the closing date ; and b. the original of the EOI is received by Council within three (3) business days.

EOIs sent by post and received by Council after the closing date will be deemed to have been received before the closing date only if: a. the envelope bears a postal authority post mark clearly indicating that the time and date of posting were before the closing time on the closing date; and b. the EOI would have been able to have been received by Council by the closing time on the closing date in the usual course of business.

Any other EOIs received by Council after the closing date will not, unless the Local Government (General) Regulation provides otherwise, be considered by Council.

All EOIs lodged will become the property of Council and on no account will they be returned to the bidder.

19 4. Acceptance of Expression of Interest and Contract

If the Council accepts an EOI it will issue a notification to the shortlisted bidders.

This notification does not create a contract with the bidders. The Council and preferred bidder are legally bound only when a written Contract is executed by the parties. Lodgement of an EOI will itself be an acknowledgement and representation by the bidder that it agrees to comply with the Contract in its entirety. No amendments to contract conditions will be accepted.

5. Conflict of Interest

In this clause “conflict of interest” means an actual or potential pecuniary or non pecuniary conflict of interest (See the Council’sCode of Conduct under Governance for further explanation of these terms).

Bidders must disclose any conflict of interest in undertaking the requirements of the specifications and contract. Where a Bidder has a conflict of interest, the Bidder must provide Council in writing with detailed information about the nature and scope of the conflict of interest and include details of any arrangements proposed to resolve or manage the conflict of interest should the Bidder be awarded the contract.

Based on the information provided by the Bidder, Council will make the final decision regarding the Bidders conflict of interest. If a conflict of interest is not disclosed by a Bidder and Council then becomes aware of the conflict, Bidders may be excluded from this Expression of Interest and/or any future process by which Council is seeking the provision of goods or services.

Additional information relating to the City’s requirements of Bidders regarding how to tender, frequently asked questions and ethical business conduct can be found on the website.

6. Business with Burma

The City has a specific requirement that Council will not, in certain circumstances, purchase goods or services provided by those who, Council is aware, conduct business in, or with, Burma, or who are willing to do so, until democracy has been restored and human rights violations have ceased.

If a bidder is aware that any goods or services provided as part of their bid are subject to the above mentioned clause, these goods or services should be highlighted within their bid and provide the reasons for their inclusion.

20 7. Assessment Criteria

Expressions of interest will be examined and evaluated according to the following criteria: • Proposals from Aboriginal and Torres Strait Islander artists (or collaborations with non-Indigenous artists where it is clear that the lead artist is Indigenous); • Evidence of previous experience working collaboratively and producing highly engaging and high quality art projects with local communities; • Evidence of working on projects within a specific budget and to a work program, including experience of the project team; • Strength of conceptual approach and methodology, including observation of Indigenous consultation and cultural protocols; • Consideration of the durability and longevity of the work proposed, in terms of materials, message and content. • Commitment to take out the insurances to a level commensurate with the risks involved in delivering the proposed work; • Commitment to delivering and capacity to achieve the project within the required program and budget; • Capacity to abide by Work Health & Safety legislation. Each of the mandatory evaluation criteria listed above is considered to be critical to this expression of interest. They are not of equal weight for evaluation and are not listed in order of priority. Bidders compliance on each of the mandatory evaluation criteria will be separately evaluated using the Evaluation Rating Scale below: Score rating Description 90-100 No risk, excellent response with added value and innovation 80-89 No risk, excellent response 70-79 Very low risk, good response 60-69 Low risk, good response 50-59 Low risk, acceptable response 40-49 Medium risk, but acceptable response If a bidder receives a score of less than 40 in any one mandatory assessment criteria, that bidder will be deemed non-compliant and will not be recommended for acceptance by Council. The City may undertake financial assessments of bidders to determine their financial capacity to undertake the works under the contract. This may be undertaken by a third party appointed by the City. On request the bidder must provide recent years financial information which may include financial statements (P&L, Balance sheets and notes) and Management accounts / Financial statements. Bidders must complete all parts of the Expression of Interest forms. Council may reject any expression of interest which does not provide all the required information.

21 The City Of Sydney April 2016 All images courtesy of the City of Sydney unless stated otherwise

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