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Seattle City Light CITY OF SEATTLE Seattle City Light IMPROVEMENT OF: 2015 POLE REPLACEMENT SPEC. No. 3593 FUNDED BY: SCL PW#: 2015-063 ORDINANCE #: 124648 VOLUME 1 OF 3 ADVERTISE: AUGUST 31, 2015 BIDS OPEN: SEPTEMBER 23, 2015 SEATTLE, WASHINGTON This page intentionally left blank City of Seattle 2015 POLE REPLACEMENT Bid Opening: September 23, 2015, 2:00 P.M. Ordinance 124648 PW# 2015-063 PROJECT LOCATION: This Project is located in portions of the City of Seattle, WA and the City of Burien, WA. PROJECT DESCRIPTION: This Project consists of the following elements of Work: Remove and replace 363 Wooden Local Electrical Distribution Poles, relocate the existing overhead conductor or replace with new conductor, and relocate or replace all applicable electrical equipment to the new poles. The Owner may elect to add additional poles from SCL’s Pole Replacement Program list. Any additional work would be similar in nature and scope to the pole replacement work described in these Contract Documents. All additional work shall be in accordance with Section 1-04.4. ESTIMATE: The Engineer's Estimate for this Project is $2,600,000. PRE-BID MEETING: Bidders must attend one of the following mandatory pre-bid meetings, which will be held on the following dates: 1. September 10, 2015, at 10 A.M. at: Room 1940/46, Seattle Municipal Tower 700 Fifth Avenue, Seattle, WA 98104 2. September 11, 2015 at 10 A.M. at: Room 1940/46, Seattle Municipal Tower 700 Fifth Avenue, Seattle, WA 98104 No bid will be accepted from any bidder who does not attend at least one of the mandatory pre-bid meetings. This project does not have a WMBE utilization rate based on completed projects and does not require an Inclusion Plan OBTAINING BID DOCUMENTS: Contract Documents, contacts and Bid instructions are available at https://www.ebidexchange.com/seattle. Rev 4-29-11 2015 POLE REPLACEMENT TABLE OF CONTENTS Advertisement for Bids Signature Page Table of Contents DIVISION 0 BID AND CONTRACT REQUIREMENTS Bid Requirements 0-01.1 Instructions to Bidders 0-01.2 Bidders Checklist 0-01.3 Bid Form 0-01.3(1) Bid 0-01.3(2) Declaration 0-01.4 Inclusion Plan (Not Applicable This Project) 0-01.5 Bidder/Subcontractor List Contract Requirements 0-02.1 Agreement Form 0-02.2 Amendments and Special Provisions 0-02.3 Plans and Specifications 0-02.4 Location of Project 0-02.5 Nature of Improvement DIVISION 1 GENERAL REQUIREMENTS Page No. 1-02 Bid Procedures and Conditions ........................................................................................................................... 1-04 Scope of Work ..................................................................................................................................................... 1-05 Control of Work .................................................................................................................................................... 1-06 Control of Materials .............................................................................................................................................. 1-07 Legal Relations and Responsibilities to the Public ............................................................................................. 1-08 Prosecution and Progress ................................................................................................................................... 1-09 Measurement and Payment ............................................................................................................................... 1-10 Temporary Traffic Control .................................................................................................................................... DIVISION 8 MISCELLANEOUS CONSTRUCTION 8-01 Construction Stormwater Pollution Prevention .................................................................................................. 8-34 Distribution Pole Replacement ............................................................................................................................ Rev 8-22-2011 Appendix SCL Construction and Materials Standards/Guidelines Unanticipated Discovery Plan For Cultural Resources Environmental Review Form Permits Franchise Utility Field Inspection Worksheet Franchise Utility Non-Arterial Permit Issuance Worksheet Franchise Utility Field Inspection Worksheet Guideline City Forms Social Equity Form Public Works WMBE Inclusion Plan Change Request Form Competent Person Evaluation Seattle King County Waste Characterization Form and Instructions Payment and Performance Bond Supplemental Bidder Responsibility Criteria Form Construction Contracts Teaming 360 Review Subcontractor and Supplier Approval Applications Subcontractor Payment Report Contractor’s Shop Drawing Review and Approval Request Project Labor List - Contractor Substitution Request Form Request For Approval Of Material Sources Seattle City Light Spill Notifications Procedures Recycling and Disposal Information Deficient Contractor Performance Evaluation Report Public Works Prevailing Wage Certification & Subcontractor List Request for Information/Design Clarification/Variation Request Submittal Transmittal and Response Construction Stormwater Pollution Prevention (CSWPP) Inspection Form Wage Rates State Prevailing Wage Rates Addenda and Modifications Note: Drawings and Work Order Forms are under a separate cover in Volume 2 and Volume 3 Rev 8-22-2011 BIDDING REQUIREMENTS INSTRUCTIONS TO BIDDERS SECTION 0-01.1 2015 POLE REPLACEMENT I. GENERAL This Contract will be administered by the Director of Seattle City Light, subject to the approval and acceptance of the Director of Finance and Administrative Services. ANY QUESTIONS REGARDING THIS PROJECT SHOULD BE DIRECTED TO THE FOLLOWING: Before Bid Opening: Mark Fredrickson Public Works Contracts Section Seattle Public Utilities 700 5th Avenue, Suite 4900 P.O. Box 34018 Seattle, Washington 98124-4018 Phone (206) 684-7615 Fax (206) 684-8581 Email: [email protected] After Bid Opening and Before Execution: Judy Keefe City Purchasing and Contracting Services [email protected] 206-684-8032 After Execution: William Chin Seattle City Light 700 5th Avenue, Suite 4900 P.O. Box 34023 Seattle, Washington 98124-4023 Phone (206) 386-0094 Email:[email protected] II. BID OPENING The authorized Bid Form shall be submitted as specified in Section 1-02.9(1). In accordance with Section 1-02.12, Bids will be opened and read orally in: City Purchasing & Contracting Services City of Seattle Department of Finance and Administrative Services Seattle Municipal Tower, Suite 4112 700 Fifth Avenue Seattle, Washington 98104 Telephone (206) 684-0444, immediately after 2:00 p.m. on the following date: SEPTEMBER 23, 2015 Rev 4-1-2014 INSTRUCTIONS TO BIDDERS SECTION 0-01.1 2015 POLE REPLACEMENT III. TIME OF COMPLETION Work shall begin immediately on the Notice To Proceed Date in the Written Notice from the Engineer, Seattle City Light, and after the date of such notice shall be substantially completed within the following period per Section 3 of the Agreement: OCTOBER 31, 2016 IV. LIQUIDATED DAMAGES If the successful Contractor fails to complete Work within the time set forth above, he shall be charged Liquidated Damages per Section 4 of the Agreement Form. If the Work is not Substantially Complete within the Contract Time, the Contractor shall pay to the Owner, as Liquidated Damages, the sum of $1,950 for each Working Day that the Work has not achieved Substantial Completion exclusive of those days where the Engineer has granted an extension of time. After Substantial Completion, for each Working Day that the Contractor fails to achieve Physical Completion within the Contract Time, the Contractor shall pay to the Owner, as Liquidated Damages, the sum of $975 for each Working Day that the Work has not achieved Physical Completion exclusive of those days wherefore the Engineer has granted an extension of time. See Section 1-08.9 for additional details. Rev 4-1-2014 BIDDER'S CHECKLIST SECTION 0-01.2 2015 POLE REPLACEMENT 1. The authorized Bid Form must be submitted to: Physical Address: City Purchasing & Contracting Services City of Seattle Department of Finance and Administrative Services Seattle Municipal Tower, Suite 4112 700 Fifth Avenue Seattle, Washington 98104 Mailing Address: City Purchasing & Contracting Services City of Seattle Department of Finance and Administrative Services P.O. Box 94687 Seattle, Washington 98124-4687 by 2:00 p.m. on the date designated for receipt of Bids in the Advertisement for Bids. If sending by courier (UPS, FedEx, etc.) the physical street address must be used. If mailing by regular US mail, the Post Office Box must be used. Bidders are responsible for ensuring that the proper Zip code is used. The City of Seattle will not be responsible for a late bid. 2. With regard to Section 0-01.3(1) BID: a. Have you enclosed with your Bid the Bid Guaranty for not less than 5% of the maximum Bid amount that could be awarded including retail sales tax? b. Have you Bid on all items including Additives, Alternates, and Deductives (when indicated)? 3. With regard to Section 0-01.3(2) DECLARATION: a. Have you provided all information requested? b. Has the official authorized to represent the Bidder signed the declaration? c. Have you acknowledged all addenda? ALL OF THE ABOVE ITEMS MUST BE COMPLETED OR YOUR BID MAY BE DECLARED NON- RESPONSIVE. 4. With regard to Section 0-01.4 INCLUSION PLAN: a. The Inclusion Plan is not required for this project. ALL OF THE ABOVE ITEMS MUST BE COMPLETED OR YOUR
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