Gpl4i Mobile Application

GPL4i mobile application

4i is a JETLAB S.r.l. trademark.

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GPL4i

Contents Introduction ...... 3 Version and release notes...... 3 Related publications ...... 3 Conventions ...... 3 Where to find updated information ...... 3 Your comments ...... 3 General description ...... 4 View documents created on AS400 directly on your smartphone ...... 4 Mobile App installation on smartphones and tablets ...... 5 Application setup ...... 6 Requirements ...... 7 App button description ...... 8 Installation and use on Android devices ...... 9 Suggested applications installation ...... 9 GPL4i installation ...... 11 How to view a PDF ...... 12 Quick links for downloads ...... 14

2 – JetLab S.r.l. www.jetlab.com Introduction This user guide briefly describes requirements, setup and suggested apps in order to better exploit the full potential of GPL4i.

Version and release notes The document contains information compatible with the version 1.2 of app for iPhone/iPad and Android.

Related publications None

Conventions List of the conventions used in this guide: the name GPL4i and his components are written in red, Times New Roman and bold-italic. PC stands for Windows Personal Computer.

Where to find updated information On this website you can find updated software versions and manuals. www.jetlab.com

Your comments Your comments are welcomed! [email protected]

GPL4i

General description

GPL4i (Going Paperless 4i) extends IBM i's basic printing features in order to respond to document management needs which are more and more oriented towards “paperless” solutions. It exploits the integrations between AS400 applications and Adobe Acrobat, Google apps, Drupal and mobile applications (Android and iOS). Thanks to DMS-WEB, provided on demand with GPL4i, it is possible to publish documents created on AS400 to a website and view them from any PC with any browser. The same published information is visible on your cell phone by installing the GPL4i mobile application (for Android and iOS devices) and by setting up the address associated with your DMS-Web provided by us.

View documents created on AS400 directly on your smartphone Carry important documents created on AS400 around with you all the time. Thanks to the GPL4i mobile app, documents will be reachable wherever you are. The app has the same features of DMS-web, so it offers category navigation and research possibility.

4 – JetLab S.r.l. www.jetlab.com Mobile App installation on smartphones and tablets It is possible to obtain the mobile application GPL4i by downloading and installing it from the Play Store and App Store, as for any other mobile application. You only have to search for the key word “gpl4i” in the store; suddenly the product screen will pop up for an immediate installation.

GPL4i

Application setup

Once downloaded, the program will take you through a demo website. In order to really use the application, it is necessary to set it up by inserting the address that DMS-WEB provided to you after purchasing GPL4i. DMS-WEB is an optional product which you need to request during the purchase process. The mobile application is included in the DMS-WEB license. Once the application is open it is possible to configure the DMS-WEB URL address by clicking the gear button. To navigate in your documents you only need to delete the demo website address from the text box and to insert your DMS-WEB one. It is not possible to provide addresses which are not provided by us; as a matter of fact they will not be accepted. Clearly it is necessary to have an internet connection on your mobile phone to be able to use the application.

6 – JetLab S.r.l. www.jetlab.com Requirements

These are the requirements needed to use the mobile application: • Cell phone or tablet with Android operating system > 2.3 or iPhone/iPad (a version for cell phones with Windows operating system is in development; you will be able to request the beta version) • Internet connection on your mobile device • PDF reader (we suggest Adobe Reader) • File manager to organize files and to allow a rapid downloads of documents (we suggest “ES File Explorer”. It also installs a download manager to download files on tablets and smarphones) • Also we suggest the free package "Quick Office" to view MS Office documents on your mobile device

GPL4i

App button description Following, are the main functions of the mobile app:

1. Go Back button: Allows you go back to the previous page, or to exit the application (Application Exit is provided for Android devices only) 2. Overview: Gives you a preview of the application functionalities and JetLab contacts for support requests 3. Categories: Search by categories depending on the division made when loading the document on DMS-WEB 4. Search: Search function depending on keywords 5. Access: you can login on DMS-WEB and see all your personal documents. DMS-WEB allows the view of documents depending on users and related roles. If you don’t login only some documents will be available. 6. Setup: Allows you to setup a DMS-WEB address provided by JetLab, as specified in the previous section of this document

8 – JetLab S.r.l. www.jetlab.com Installation and use on Android devices Following are the steps necessary in order to view a PDF file through the mobile application GPL4i on Android.

Suggested applications installation We suggest you to install on your device a PDF reader and a File Manager, before downloading the GPL4i application. We suggest “Adobe Reader” and “ES File Explorer”. Briefly we can see how to download and install these programs in order to exploit all GPL4i features. Open Google Play, click on the Search icon; search and install "Adobe Reader".

GPL4i

Again from the Play Store, search and install the “ES File Explorer” application.

10 – JetLab S.r.l. www.jetlab.com GPL4i installation Once you have installed these two suggested apps, you can download and install GPL4i. Search GPL4i in the Play Store and install it as in the previous pages and as shown in the following images.

GPL4i

How to view a PDF

Now that GPL4i is installed; start it with the Open button on Play Store. Clearly you will find this app in your installed application list. If you do not set up any domain during the setup step, previously shown, it will be possible to navigate http://gpl4i.jetlab.com. This default domain allows you to navigate a GPL4i DMS-WEB demo installation, which will show you the app functionalities. Press “categories” to see the list of document categories configured in the demo website. Now the app will send messages to inform the user that he will navigate a demo website until he will configure his personal address. After, the following screens showing the categories list will appear:

After selecting the category, a list of all the entries corresponding to the chosen category will be shown. By selecting the entry, the detail will be shown:

12 – JetLab S.r.l. www.jetlab.com

As you can see in the last image, it is possible to select the attached PDF document. After selecting it, your device will ask you which app you want to use to open the document, so you will be able to see it with Adobe Reader or to save a local copy using the download-manager present in “ES File Explorer”.

GPL4i

Attention: The menu items "Adobe Reader" and "ES Downloader" are only present because the apps were installed in the previous steps.

14 – JetLab S.r.l. www.jetlab.com Quick links for downloads • For Android: https://play.google.com/store/apps/details?id=com.jetlab.gpl4i

• For iPhone / iPad: https://itunes.apple.com/it/app/gpl4i/id906732509?mt=8&uo=4

GPL4i