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Shire of Northam Minutes of the Ordinary Council

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Shire of Northam Minutes of the Ordinary Council SHIRE OF NORTHAM MINUTES OF THE ORDINARY COUNCIL MEETING HELD WEDNESDAY 16 SEPTEMBER 2015 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 16 SEPTEMBER 2015 TABLE OF CONTENTS 1. OPENING AND WELCOME ............................................................................................ 5 2. DECLARATION OF INTEREST....................................................................................... 5 3. ATTENDANCE ................................................................................................................ 5 4. APOLOGIES ................................................................................................................... 6 5. LEAVE OF ABSENCE PREVIOUSLY APPROVED ......................................................... 6 6. APPLICATIONS FOR LEAVE OF ABSENCE .................................................................. 6 7. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ...................... 6 8. PUBLIC QUESTION TIME ............................................................................................ 11 9. PUBLIC STATEMENT TIME ......................................................................................... 13 10. PETITIONS/DEPUTATIONS/PRESENTATIONS .......................................................... 14 13.2.1 LOT 1 NO.659 SPENCERS BROOK ROAD, MULUCKINE - PLANNING APPLICATION FOR A CHANGE OF USE - USE NOT LISTED (REHABILITATION, EDUCATION & ACCOMMODATION FACILITY) ... 28 13.2.6 SUBDIVISION OF LOT 17 (21) GERALD TERRACE, NORTHAM ....... 102 11. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ..................................... 121 11.1 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETINGS .......... 121 11.2 RECEIPT OF MINUTES OF THE COMMUNITY SAFETY COMMITTEE.......... 121 11.3 ADOPTION OF THE RECOMMENDATIONS OF THE COMMUNITY SAFETY COMMITTEE .................................................................................................... 121 11.4 RECEIPT OF MINUTES OF THE ART COLLECTION COMMITTEE ............... 139 11.5 ADOPTION OF THE RECOMMENDATIONS OF THE ART COLLECTION COMMITTEE .................................................................................................... 139 11.6 RECEIPT OF MINUTES OF THE REGIONAL CENTRES IMPLEMENTATION COMMITTEE .................................................................................................... 148 11.7 ADOPTION OF THE RECOMMENDATIONS OF THE REGIONAL CENTRES IMPLEMENTATION COMMITTEE.................................................................... 148 12. ANNOUNCEMENTS BY THE PRESIDING OFFICER WITHOUT DISCUSSION ........ 187 12.1 PRESIDENTS REPORT – ORDINARY COUNCIL MEETING – WEDNESDAY, 16 SEPTEMBER 2015 .......................................................................................... 187 13. REPORTS OF OFFICERS .......................................................................................... 190 13.1 ADMINISTRATION ........................................................................................... 190 13.1.1 POLICY OPTIONS TO INCREASE ELECTED MEMBER TRAINING PARTICIPATION ................................................................................. 190 13.2. DEVELOPMENT SERVICES ............................................................................ 228 2 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 16 SEPTEMBER 2015 13.2.2 LOT 360 NO.64 EAST STREET, NORTHAM- NEW TRANSPORTABLE DWELLING WITH ROOF PITCH VARIATION & CARPORT WITH SIDE SETBACK VARIATION ........................................................................ 228 13.2.3 CONSIDERATION OF SUBMISSIONS AND FINAL ADOPTION OF AMENDMENT NO.3 TO SHIRE OF NORTHAM LOCAL PLANNING SCHEME NO.6 – REZONING OF LOTS 56, 57 AND 58 LUNT STREET NORTHAM FROM ‘RURAL RESIDENTIAL’ TO ‘SPECIAL USE’ FOR THE PURPOSE OF AN AIRPARK ....................................................................................... 247 13.2.4 APPLICATION TO KEEP 3-6 DOGS (NOT A KENNEL) ........................ 275 13.2.5 APPLICATION TO KEEP 3-6 DOGS (NOT A KENNEL) ........................ 278 13.3. CORPORATE SERVICES ................................................................................ 279 13.3.1 ACCOUNTS AND STATEMENTS OF ACCOUNTS ............................. 279 13.3.2 FINANCIAL STATEMENTS TO 31 JULY 2015 .................................... 303 13.3.3 LEASE – C Y O’CONNOR INSTITUTE - FORMER GIRLS SCHOOL .. 330 13.3.4 NORTHAM MEN’S SHED FEES.......................................................... 335 13.4. COMMUNITY SERVICES ................................................................................ 338 13.4.1 AGE FRIENDLY COMMUNITIES GRANT ........................................... 338 13.5. ENGINEERING SERVICES ............................................................................. 340 14. ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN340 15. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING 340 15.1. ELECTED MEMBERS ...................................................................................... 340 15.2. OFFICERS ....................................................................................................... 340 16. CONFIDENTIAL ITEMS .............................................................................................. 341 16.1 REQUEST FOR REDUCTION IN OUTSTANDING DEBT ................................ 341 17. DECLARATION OF CLOSURE ................................................................................... 343 3 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 16 SEPTEMBER 2015 Minutes of the Ordinary Meeting of Council held in the Council Chambers on WEDNESDAY, 16 September 2015 at 5:30 pm DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Northam for any act, omission or statement or intimation occurring during Council/Committee meetings or during formal/informal conversations with staff. The Shire of Northam disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person’s or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Northam during the course of any meeting is not intended to be and is not taken as notice or approval from the Shire of Northam. The Shire of Northam warns that anyone who has an application lodged with the Shire of Northam must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Northam in respect of the application. 4 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 16 SEPTEMBER 2015 1. OPENING AND WELCOME The Shire President, Cr S B Pollard declared the meeting open at 5:32pm. 2. DECLARATION OF INTEREST Item Name Item Name Type of Nature of Interest No. Interest Lot 1 No.659 Spencers 13.2.1 Cr Steven Pollard Impartiality Applicant and submitters Brook Road, Muluckine - are known to him. Planning Application for a Change Of Use - Use Not Listed (Rehabilitation, Education & Accommodation Facility) Subdivision of Lot 17 (21) 13.2.6 Cr Rob Tinetti Financial He owns a rental property in Gerald Terrace, Northam Gerald Terrace that backs onto the same laneway as that of the applicants. Petitions/Deputations/Pre 10 Cr Kathy Saunders Current Secretary of the sentations Southern Brook Community Association (SBCA). 3. ATTENDANCE COUNCIL Councillors S B Pollard T M Little K D Saunders U Rumjantsev A W Llewellyn D G Beresford J E Williams R W Tinetti D A Hughes Chief Executive Officer J B Whiteaker Executive Manager Engineering Services C D Kleynhans Executive Manager Community Services R Rayson Executive Manager Development Services C B Hunt Governance Officer C Greenough GALLERY Diane Cream – Spencers Brook Progress Association Matthew Letch – Spencers Brook Progress Association 20 members of the public. 5 SHIRE OF NORTHAM MINUTES ORDINARY COUNCIL MEETING HELD ON 16 SEPTEMBER 2015 4. APOLOGIES Nil 5. LEAVE OF ABSENCE PREVIOUSLY APPROVED Nil. 6. APPLICATIONS FOR LEAVE OF ABSENCE Nil. 7. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Diana Warner – Springhill Estate, Spencers Brook Question Is the Council aware that there may be white phosphorous present on the property? Response - Chief Executive Officer, Mr Jason Whiteaker The CEO advised at the Forum meeting that this question is taken on notice for further investigation as to whether this is identified or is a potential contaminated site. A search of the Department of Environment’s contaminated sites database has not revealed any results for the subject site. Maria Wiebel – Spencers Brook (questions taken on notice) Question 1 Have you taken into consideration the risk factor being for so many residents of Fresh Start due to the fact that there is a strong possibility of unexploded ordinates on Spring Hill Estate? Response - Chief Executive Officer, Mr Jason Whiteaker The CEO advised at the meeting that, yes this has been considered. The Shire President also added that it is noted that there is the possibility of unexploded ordinates the area, however it is understood that the area has been swept.
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