Minutes of the 28th Annual Meeting

Table of Contents Opening Session ...... 3 Closing General Session ...... 5 Board of Directors Meeting ...... 8 Athlete Support ...... 12 Audit Committee ...... 13 Budget Committee ...... 13 Ethics Committee ...... 15 International Relations ...... 16

High Performance Programs Men’s Track & Field...... 21 Women’s Track & Field...... 22 Race Walking...... 27

Developmental Group Joint Men’s & Women’s Development ...... 35 Sports Medicine & Sports Sciences...... 37

Long Distance Running Programs Men’s Long Distance Running Executive Committee ...... 41 Men’s LDR General Session...... 42 Women’s LDR Executive Committee ...... 45 Women’s LDR General Sessions...... 47 Masters Long Distance Running ...... 49 Mountain, Ultra & Trail Running (MUT) ...... 51 Cross Country Council ...... 54 Road Running Technical Council ...... 58

General Competition Division Associations Executive Committee ...... 65 Associations General Session ...... 67 Club Council...... 68 Masters Track & Field ...... 73 Joint Masters T&F and LDR Committees ...... 82 Masters Track & Field Executive Committee...... 85 Youth Athletics ...... 88

Administrative Division Athletics for the Disabled ...... 101 Athletes Advisory Committee ...... 102 Coaches Advisory...... 105 Officials Executive Board Meeting...... 107 Officials General Sessions ...... 110 Organizational Services ...... 115 Rules Scorecard -- Amended by the Second General Session – December 3, 2006...... 117

Indianapolis, Indiana Š 2006

Minutes of the 28th Annual Meeting

Opening Session MINUTES MOTION: Approve the minutes of the 2005 Wednesday, November 29, 2006 Annual Meeting November 30, 2005 and December 4, 2005 as published. APPROVED CALL TO ORDER/WELCOME NECROLOGY President Bill Roe called the meeting to order at All in attendance paid respect to those among our 7:10 PM. Brooke Roe sang the National Anthem. sports family who passed away in 2006. Deputy Mayor of Indianapolis Steve Campbell and Cheryl Sunman from the Indianapolis Association PRESIDENT’S REPORT welcomed everyone. President Bill Roe gave his report. During his address, Roe discussed his wish list for the future QUORUM of in the U.S.: A quorum was established by verifying the • I’d like us to be more popular as an elite attendance of at least one member of the sport Alabama, Arizona, Arkansas, Central California, • I’d like more people to watch our sport on Colorado, Dakotas, Florida, Georgia, Hawaii, television and/or the Internet Illinois, Indiana, Inland Northwest, Kentucky, Lake • I’d like more people to be in our sport, Erie, Long Island, Metropolitan, Michigan, Mid- particularly at the grassroots level Atlantic, Minnesota, Missouri Valley, Montana, • I’d like our sport to be drug free Nebraska, New England, New Jersey, Niagara, North Carolina, Ohio, Oklahoma, Oregon, Ozark, Roe also listed his visions for the organization: Pacific, Pacific Northwest, Potomac Valley, San • I envision a structure for our sport which Diego ,Snake River, South Texas, Southern, first makes sure the entire community of Southern California, Southwestern, Tennessee, our sport is represented, and in the right Three Rivers, Utah, Virginia, West Virginia, places Wisconsin, NAIA, AAU and athletes: Phillip Dunn, • I envision a structure which gives each James Garcia, Nicole Aish, , Gary distinct division of our sport control of Morgan, LaTanya Sheffield, , Teddy their area – governance, budget priorities, Mitchell, Thomas Johnson, Jolene Moore. strategic planning, and development – to name a few • I envision a Board which know its job as a ORGANIZATION SERVICES REPORT board – policy maker, employer of the Walter High, chair of the Organizational Service CEO, planner, advocate and evaluator – Committee reported that the Jewish Community and knows the difference between Centers Association, the U.S. Women’s Track management and governance Coaches Association and the Special Olympic International organizations had been suspended Roe reported on the new mentoring program – the form memberships for non-payment of dues. goal of which is to identify, encourage and develop the organization’s leaders of the future. The Adirondack, Alaska, Arkansas, Connecticut, Gulf, Maine and South Carolina Associations were Roe also stressed a strengthening of the dialog determined to NOT be in compliance with with the USOC. delegation balance. TREASURER’S REPORT The Iowa, Wyoming and Nevada associations have Ed Koch, Treasurer and Larry James, chair of the not submitted delegations for this year’s Annual Budget committee reported that the Budget Meeting. committee had produced a preliminary budget and invited anyone interested in appearing before the The Accreditation Subcommittee recommends committee for appeals to contact them. that the Wyoming association have its voting rights suspended because it does not meet minimum RULES COMMITTEE standards for accreditation. Bob Podkaminer reported that there were over one hundred rule items for consideration at this MOTION: Accept the report of the Accreditation year’s meeting. He welcomed everyone to attend Subcommittee. APPROVED the Rules Committee meetings to give input and encouraged committees to consider these items Indianapolis, Indiana Š 2006 early in the week and bring input to the Rules IAAF REPORT committee IAAF Council member Bob Hersh noted that the most recent Council meeting was in November, LAW AND LEGISLATION too late for inclusion in the written report so Jim Murphy reviewed the role of the Law & addition information was provided: Legislation Committee and noted that there are a • IAAF chose venues for two World few matters before the committee from last year. Championships. The 2008 World Cross Country Championships will be held in Entertainment Intermission Edinburgh, Scotland, on March 30. And the Tech High School Technicians, a local choral 2009 World Youth Championships will be in group directed by Cindy Hartshog performed Bressanone, Italy, the second week of July. • The Beijing Olympic standards and timetable ELECTIONS REPORT were approved. They are not yet available on Ruth White and Bob Langenbach reported on the the IAAF's website, but the Sports Committee nominations and contested elections. Chairs have been provided with copies, and they should be on line soon. IAAF Council: The sole nomination is Robert Hersh. • It was mentioned in the written report that MOTION: Move nominations be closed and the three cases of alleged age manipulation had body cast a unanimous ballot. APPROVED been looked into at the World Junior Championships this summer. At the time, the IAAF Delegate: The sole nomination is Evie G Dennis. IAAF Council felt that there was not enough MOTION: Move nominations be closed and the evidence to prevent these athletes from body cast a unanimous ballot. APPROVED competing. Additional evidence has been presented, sufficient to convince the IAAF that IAAF Master’s Committee: The sole nomination the athlete's age, as it appeared on the meet is Rex J Harvey. entry, was based on a falsified passport. The MOTION: Move nominations be closed and the IAAF Council has referred the matter to the body cast a unanimous ballot. APPROVED athlete's Federation (Bahrain) to offer the athlete a hearing. Disciplinary proceedings IAAF Race Walking Committee: The sole could then follow. nomination is Bob Bowman. • At the November meeting, the IAAF Council MOTION: Move nominations be closed and the created a new Road Running Commission. body cast a unanimous ballot. APPROVED Mary Wittenburg has been appointed to this Commission. It was agreed that after the IAAF IAAF Technical Committee: The sole nomination Congress next year in Osaka, what is now the is David Katz. Cross Country and Road Running Committee MOTION: Move nominations be closed and the would be known as the Cross Country body cast a unanimous ballot. APPROVED Committee. It will deal solely with Cross Country. Road Running matters will be within IAAF Women’s Committee: The sole nomination the jurisdiction of the new Commission. is Dee Jensen. MOTION: Move nominations be closed and the STATE OF THE SPORT ADDRESS body cast a unanimous ballot. APPROVED CEO Craig Masback gave a “State of the Sport” address. Masback stated that “2006 was a year of IAAF Medical Commission: There was an error hope and humility, a year of progress and by the nominations subcommittee regarding the punishment, and a year of accomplishment and IAAF Medical Commission. Dr. Bob Adams was agony.” He listed key objectives for 2007 which nominated but there will be no election because include this is a medical commission not a committee and • Maintaining and extending Team USA’s status the IAAF appoints members. as the world’s #1 Track and Field Team • Improving the visibility of the sport in the US – IAAF Cross Country Committee: There are two through both an innovative television and nominees: Anne E. Timmons and Mary Wittenberg. Internet presence ant via a new logo The election will take place on Friday December 1 • Increasing participation in the sport focusing on First round is from 7AM – 12 Noon and second grass roots and club initiatives. round 3- 6 PM if needed.

Minutes of the 28th Annual Meeting

Masback reviewed highlights from 2006 including PRESIDENT’S AWARDS an increase in television ratings for the Visa During the course of the meeting, president Roe Championship Series, increase in participation gave out President’s Awards to: numbers in all categories, the success of the Be A ¾ Cliff Bosley - race director, Bolder Boulder Champion program, the expansion of the USATF ¾ The Tufts Health Plan 10K for Women – Foundation and the fact that the sport raised over innovative race management focusing on $600 million for charity in the US. Masback healthy lifestyle acknowledged that the positive drug test of Justin ¾ Twin Cities – often referred to as Gatlin dealt a blow to the sport but added, “we the “nation’s most beautiful urban marathon” must face it [the doping issue] directly, ¾ Lawson Van Kuren – event organizer, youth acknowledge its challenge for our sport and deal athletic enthusiast, association administrator with it effectively”. He pointed to the need for ¾ Inez Finch – outstanding contributor from the revising the Zero Tolerance Plan in order to “take Georgia Association strong action against those around the athletes ¾ Ken Ferguson – Law and Legislation member, who influence them to use drugs”. In addition he Restructuring Task Force member said that athletes must continue to “do the right ¾ Curt Clausen – Three time Olympian, athlete thing” and compete clean, while everyone in the advocate and race walking proponent sport must step forward to report suspected drug ¾ – 2004 Olympian Restructuring use and continue to educate the press, Task Force member government and the public about the facts of the ¾ Mark Timmons – Coaches Advisory member doping struggle. of Law & Legislation, Cross Country enthusiast HALL OF FAME REPORT ¾ Linda Melzer – Chair of the Officials President Bill Roe explained the changes in the Committee nomination and selection process and announced ¾ Linda Phelps – Chair of the Youth Committee the class – Bill Nieder, Matt McGrath, Ben ¾ Pete Rhinehart – Chair of the Audit Eastman, Rex Cawley, , Lynn Committee, instrumental in developing the Jennings, Dan O’Brien and . He USATF Code of Ethics reported that had been replaced by Khalid Khannouchi as the 2002 Jesse Owens’ RECESS Award winner. In addition an exhibit featuring Tim Meeting was recessed at 9:50 PM until Sunday Montgomery has been removed from the Hall of December 3, 2006 at 8:30 AM. Fame exhibit. Respectfully Submitted, FOUNDATION REPORT Lynn Cannon President Bill Roe gave an update on the work of Secretary USATF the USA Track & Field Foundation. In 2006, the Foundation matched all USATF funding for the Mark Springer youth travel program. Additionally, Closing Session financial resources were allocated to work with USATF to improve youth meet management and Sunday, December 3, 2006 systems. The Foundation also neared completion on its first youth training manual. The Foundation CALL TO ORDER/WELCOME made nine emerging elite athlete grants and funded a three-week European Track Circuit President Bill Roe called the meeting to order at program for up and coming distance runners. 8:40AM and introduced the dias.

ANNOUNCEMENTS QUORUM Vice President Dee Jensen made several A quorum was established by verifying the announcements including information about the attendance of at least one member of the First Timer’s Orientation, Budgeting 101 Meeting, Alabama, Arizona, Central California, Colorado, Jesse Owens Awards and Hall of Fame Induction Dakotas, Florida, Georgia, Hawaii, Illinois, Indiana, Ceremony, Sport Court Expo Breakfast Brad, Inland Northwest, Kentucky, Lake Erie, Long Awards Breakfast Buffet, Jacksonville Reception, Island, Maine, Metropolitan, Michigan, Mid- and the Final General Session Atlantic, Missouri Valley, Montana, Nebraska, New England, New Jersey, New Mexico, Niagara, North Carolina, Ohio, Oklahoma, Oregon, Ozark, Pacific, Indianapolis, Indiana Š 2006

Pacific Northwest, San Diego, South Texas, Mar 17 Pan Am Cup Trials (10k JM & JW; 20k Southern, Southern California, Tennessee, Three OM & OW) - Miami, Fla Rivers, Utah, Virginia, West Virginia, and Wisconsin Jun. 2 USA 10 km Race Walk Championships Associations, NAIA, Running USA, USTMDA and (OM, OW) - Niagara Falls, NY athletes: Phillip Dunn, , , Jun. 23-24 USA Outdoor Track & Field Roy Pirrung, Stephanie Brown-Trafton, Lauryn Championships (20k M & W) - Indianapolis, IN. Williams, Curt Clausen, , Tony Cosey Aug 19 USA 15 km Nationals (M&W, Jr. M&W) - and Jenny Crain. Minneapolis, MN Sep. 16 USA 40 km Race Walk Championships (Sr. M&W, MM & MW) - Trenton, NJ ORGANIZATION SERVICES REPORT Oct. 6 USA 5 km Race Walk Championships (JM Walter High, chair of the Organizational Service & JW, OM & OW) - Kingsport, Tenn Committee reported that the Jewish Community Oct 14 USA 1 Hour National Championships (Jr. Centers Association, and the Special Olympic M&W, OM & OW, MM & MW)- Waltham, MA International organizations as well as the Alaska, Oct 28 USA 30 km Race Walk National Arkansas and Wyoming Associations remain under Championships (OM&OW, MM & MW) - suspension of voting rights. Hauppauge, NY ( Also 20k and 50k - 5 hour limit on the 50k.) SPORT COMMITTEE and COUNCIL SITE SELECTION REPORTS USA National Masters Race Walk Championships: Men’s and Women’s Track and Field Jan 28 USA 50 km Race Walk Championships Stephanie Hightower reported that the 2008 (OM & OW, MM & MW) Chula Vista, California Junior National T&F Championships were not Mar 25 USA Masters Indoor Track & Field (RW) awarded and that no other site selections were Championships, Boston, MA made. May 20 USA Masters 15 km RW Championships (MM & MW) - Riverside, CA Master’s Track and Field Aug. 2-5 USA Masters Outdoor T&F Nothing reported Championships (5,000m MM & MW) - Orono, ME Aug. 2-5 USA Masters Outdoor T&F Youth Championships (10K MM & MW) - Orono, ME 2008 Youth Outdoor T & F Championships - Sep. 16 USA 40 km Race Walk Charlotte, North Carolina Championships (OM&OW, MM & MW) – NJ 2008 USATF National T & F Junior Olympic Oct 14 USA 1 Hour National Championships (JM Championships - Omaha, Nebraska & JW, OM & OW, MM & MW)-Waltham, MA 2008 USATF National JO Cross Country Oct 28 USA 30 km Race Walk National Championships - Richmond, Virginia Championships (OM & OW, MM & MW)Hauppauge, NY Women’s LDR Nov 4 USA 20 km Race Walk National Road Marathon Relay 5/20/07 Championships (MM & MW) - Clermont, FL New Haven 20K 9/3/07 Boston Marathon 4/15/07 USA Junior National Race Walk Championships Mar 17 Pan Am Cup Trials (10k Jr. M&W, 20k 2008 Sr. M & W) Twin Cities 10Mile 10/5/08 Jun. 23-24 USA Outdoor Track & Field Tufts 10K 10/13/08 Championships (10k Jr. M&W) - Indianapolis, IN. Olympic Marathon Trials - Boston April 20, 08 Aug 19 USA 15 km Nationals (JM & JW; OM & OW) - Minneapolis, MN Race Walking Oct. 6 USA 5 km Race Walk Championships 2007 RW Grand Prix Schedule / Open Men's (OM & OW, JM & JW) Kingsport, TN and Women's National RW Championships Oct 14 USA 1 Hour National Championships - Jan. 28 USA 50 km Race Walk Championships Waltham, MA (OM & OW; MM & MW) Chula Vista California Oct 28 USA 20 km Race Walk National Feb 2 USA 1 Mile Indoor Championships (M&W), Championships - Hauppauge, NY (with OM & OW NYC,NY 30k Nationals) Feb. 24-25 USA Indoor Track & Field Championships (5,000m M & 3,000m W), Boston, MA Minutes of the 28th Annual Meeting

Other 2007 National RW Championships ¾ Alan Roth was re-elected chair of the Mar 9 NAIA Indoor T&F Nationals (Collegiate Associations Committee. RW) - Johnson City, TN ¾ Sandra Farmer-Patrick, Tony Cosey, Erica Mar 10 Nike Indoor Nationals (HS RW) Wheeler and were re-elected Townsend, Maryland as officers of the AAC Mar 11 National Scholastic Indoor Nationals ¾ Gary Snyder was elected chair of the Master’s (HS RW) - NYC, NY Track and Field Committee. May 24-26 NAIA Outdoor T&F Championships ¾ Don Lein was elected chair of the Master’s (Collegiate RW) - Fresno, CA LDR Committee. ¾ Lionel Leach was elected chair of the Youth Men’s LDR Committee. November 3 2007 USA Men's Olympic ¾ Anne Timmons was elected as the IAAF Cross Marathon Trials Race, New York Country Committee nominee.

ANNUAL MEETING SITE SELECTION REPORT PRESIDENT’S REMARKS Walter High presented the report of the Site Bill Roe announced: Selection Committee ¾ The silent auction had netted over $2000 for the USATF Foundation. MOTION: Approve St Louis as the site of the 2011 ¾ The winner of the 50/50 drawing was Ed Annual Meeting. APPROVED Callahan. ¾ The Master’s Hall of Fame class of 2006 BUDGET APPROVAL included eight active Masters athletes. Treasurer Ed Koch introduced budget committee ¾ Jill Pilgrim was leaving the employ of members Curt Clausen and who USATF to take a job with the LPGA. presented the 2007 budget. Bill gave special thanks to the Pacific Northwest MOTION: Accept the 2007 USATF Budget as Association for their support and assistance. He presented. APPROVED recognized past presidents Evie Dennis and Pat Rico who were both in attendance and gave LAW AND LEGISLATION recognition to the USATF staff for their special Jim Murphy and Tim Baker presented the report of dedication and hard work on behalf of the sport. the Law and Legislation Committee. Bill gave special thanks to Craig Masback.

MOTION: Accept the Law and Legislation CLOSING REMARKS Committee recommendations as presented. Craig Masback closed the meeting with thanks to APPROVED his staff. He declared the 2006 USATF Annual Meeting a success and cited several of the RULES COMMITTEE accomplishments that he had witnessed during John Blackburn presented the report of the Rules the week. He thanked all in attendance for the Committee. privilege of serving the organization.

MOTION: Accept the recommendations of the MOTION: Motion to adjourn. APPROVED Rules Committee as presented. APPROVED Meeting was adjourned at 9:15 AM John made special remembrance to Helio Rico, long time Rules Committee member and former Respectfully Submitted, chair that passed away in 2006. Lynn Cannon Secretary USATF RECORDS COMMITTEE Justin Kuo presented the report of the Records Committee

MOTION: Accept the recommendations of the Records Committee as presented. APPROVED

ELECTIONS REPORT Bill Roe reported the results of various elections: Indianapolis, Indiana Š 2006

Board of Directors Walter also reported that Organizational Services had approved moving Mono County California Wednesday, November 29 from Pacific Association to Southern California Association effective January 1, 2007. ATTENDANCE/QUORUM NATIONAL OFFICE REPORT Attendance: Bill Roe, Dee Jensen, Lynn Cannon, Ed Koch, Pat Rico, (non-voting), Craig Masback referred to the extensive reports , Stephanie Hightower, Glenn from staff in the Reports for Annual Meeting – he Latimer, Becky Oakes, Fred Finke (non-voting), encouraged everyone to read the reports assuring John Boyle, Alan Roth, Linda Phelps, Linda that they would be exciting and energizing. Melzer, Bob Hersh, Tony Cosey, Sandra Farmer- Patrick, Jack Hazen, Suzy Hess, Jeff Darman, Craig distributed updates and analyses on three Terry Crawford, Allan Steinfeld, Mark Bockelman. topics: Jon Drummond, Angie Taylor (for Jackie Joyner- 1) EEO Report – This is a standard report at this Kersee), Vince Peters, Dexter McCloud (for meeting every year – this year there are two added ), Elizabeth Phillips, Erica elements about retention of employees and staff Wheeler, and David Greifinger (non-voting) development. (Attachment A) Staff: Craig Masback, Jill Pilgrim, Gina Miller, Mike 2) National Teams – Update on management for Conley, Jill Geer, JR Hensley, and Jim Elias National Team activities. (Attachment B) Guests: Rex Harvey, Walter High, Fred Baer, 3) Travel – Review of how we handle travel and Lionel Leach, Lloyd Stephenson, Mark Winitz, Phil what other options might be. (Attachment C) Stewart, Marilyn Mitchell, , Norm Green, Dolores Green, Mary Rosado, Scott Davis, Craig reported that there is an unusual wealth of , , Darlene Hickman, opportunities for TV coverage in the 2007 season. Bill Hickman These opportunities come at the same time as a number of offers of how our sport can be A quorum of Board members was present. enhanced by the internet. The transition from the current world of electronic media to the future of MINUTES electronic media will be challenging and exciting. Craig has briefed Bill Roe on the TV and internet MOTION: Approve the minutes of the meeting of opportunities and will further update the Board at October 14 - 15, 2006, meeting APPROVED. the January meeting.

PRESIDENT'S REPORT LEGAL REPORT Bill Roe referred to his written report in the Annual Jill Pilgrim reported that there are three active Meeting Report Booklet. grievances at the hearing panel stage. She reported that there were several delays in getting a ORGANIZATION SERVICES panel together for one particular grievance. Two Walter High, chair of the Organizational Services of the panel chairs had resigned, for differing Committee reported that his committee met in the reasons. Consequently, there may be some morning and will recommend that voting rights be negative feedback because of delays in the suspended for National Jewish Community process. Centers Association, US Women’s Track Coaches Association and Special Olympic International for Background Screening: Jill reviewed the current non-payment of dues. Walter reported that five status of USATF’s policy regarding the conduct of Associations did not turn in any paperwork and criminal background screening of persons put in a thirteen associations did not have the correct position of authority over athletes with USATF number of athletes and/or coaches designated in activities. These have been piecemeal approaches their delegations. This information will be posted – starting with youth club coaches/volunteers, then at registration and associations will be reinstated in the context of agents, and currently expanding as corrections and/or clarifications are made. to Olympic and Pan American national team coaches (per USOC mandate). Pilgrim distributed Accreditation: Only one association (Wyoming) is a Memorandum from the USATF Legal currently not accredited. All other associations are Department briefly explaining the USOC mandate either fully or partially accredited. and suggesting a broader course of action and policy for all USATF National Team Staffs. (Attachment D) Minutes of the 28th Annual Meeting

MOTION: WHEREAS, the USOC has mandated Reporting Statement for each board member to that all National Governing Bodies conduct sign and return. (Attachment E) background screening on Pan American and Olympic Team staffs; and BOARD SCHEDULE FOR 2007 Bill distributed a proposed Board Schedule for WHEREAS USATF deems it in the best interests of 2007. all its National Team athletes, National Team coaches and National Team administrative staff, Board agreed to have meetings/calls per the following: USATF, and the United States of America; Conference call Sunday, January 28 Meeting Saturday-Sunday, February 24-25 BE IT RESOLVED, that USATF shall conduct USA Indoor Championships in Boston, MA criminal background screening on all National Conference call Sunday, May 6 Team Staff members to ensure the safety and well Meeting Saturday-Sunday, June 2-3 being of all persons participating on said National Reebok Grand Prix Meet in New York Teams, as well as to uphold the image and Conference call Sunday, July 22 integrity of USATF and the United States of Conference call Sunday, September 9 America. This policy shall be applied retroactively Meeting Saturday-Sunday, October 13-14 to all 2007 National Team staffs already selected Indianapolis or nominated and shall be performed on nominee Meeting Wednesday, November 28 – Honolulu pools for future teams. In the event that adverse Meeting Sunday, December 2 - Honolulu information as defined by the Board’s previous policy on background checks (see Youth PAA Coach/Volunteer screening criteria), is discovered Sandra Farmer-Patrick introduced Allen Johnson in a background screening process, the who made a presentation about the Professional determination of whether the individual may serve Athletes Association (PAA). Allen reviewed a on said National Team will be made by a panel Proposal to USATF (Attachment F & G) that would consisting of one former Olympic coach transfer certain responsibilities from the Elite (nominated by Coaches Advisory), one former Athlete Division of USATF to the PAA, along with Olympic athlete (nominated by the PAA or AAC) the USATF budget allocation for such tasks. To and one member nominated by the Sport chair of be a member of PAA, a USATF athlete must be the opposite gender as the Olympic coach ranked in the top 25 in the world or make a living selected. The President of USATF shall determine as an athlete in the sport of Track and Field. the final constitution of the panel based upon the There was lengthy discussion about the concept nominations made. APPROVED of the PAA and the particulars of the relationship between USATF and the PAA. BUDGET Ed Koch and Jim Elias reported on the status of MOTION: Accept the proposal of PAA in the 2007 budget and answered questions concept and request that PAA and USATF regarding various line items. legal staff create a contract based on a formal PAA proposal. APPROVED MOTION: Board authorizes the Budget Committee to hear appeals to the budget and Meeting was recessed at 4:18 pm. bring back a contingent list on Sunday. APPROVED SUMMARY OF ACTION ITEMS

MOTION: Reimburse additional cost of plane MOTION: Approve the minutes of the meeting of ticket for John Chaplin to World Cup. October 14 - 15, 2006, meeting. APPROVED APPROVED – 1 no 2 abstentions MOTION: WHEREAS, the USOC has mandated Bill will ask the International Relations Committee that all National Governing Bodies conduct to recommend/clarify organizational policies background screening on Pan American and regarding USATF presence at international Olympic Team staffs; and functions. WHEREAS USATF deems it in the best interests of CODE OF ETHICS all its National Team athletes, National Team Gina Miller distributed copies of the newly coaches and National Team administrative staff, approved Code of Ethics along with a Conflict USATF and the United States of America; Indianapolis, Indiana Š 2006

BE IT RESOLVED, that USATF shall conduct Carter, David Katz, Bob Flint, Evie Dennis, Anne criminal background screening on all National Timmons, Charles DesJardins, Marilyn Mitchell, Team Staff members to ensure the safety and well Bob Adams, Dave Shrock, Janet McCarty-Smith, being of all persons participating on said National Jerry Crockett, Ivan Black, Laurie Boemker Teams, as well as to uphold the image and integrity of USATF and the United States of A quorum of Board members was present. America. This policy shall be applied retroactively to all 2007 National Team staffs already selected ORGANIZATIONAL SERVICES or nominated and shall be performed on nominee Walter High gave a report from the Organizational pools for future teams. In the event that adverse Services Committee regarding the conduct of the information as defined by the Board’s policy on elections. He stated that printing election times in background checks, is discovered in a background the master schedule was helpful but committee screening process, the determination of whether elections should not be held at same time as the individual may serve on said National Team will general election. be made by a panel consisting of one former Olympic coach (nominated by Coaches Advisory), MOTION: Accept the recommendation of the one former Olympic athlete (nominated by the Organizational Services Committee that PAA or AAC) and one member nominated by the committee elections not be held at the same Sport chair of the opposite gender as the Olympic time as a general election. MOTION TO coach selected. The president shall determine the TABLE: APPROVED with 2 nays (Roth, final constitution of the panel based upon the Koch) nominations made. APPROVED WORLD MASTERS CHAMPIONSHIPS Don Lein and Gary Snyder presented information MOTION: Board authorizes the Budget Committee about hosting the World Masters Track and Field to hear appeals to the budget and bring Championships. committee brings back contingent list on Sunday. APPROVED MOTION: Approve proposal for hosting NCCWMA (World Masters Athletes and North MOTION: Reimburse additional cost of plane and Central American Caribbean Region) ticket for John Chaplin to World Cup. Outdoor Track and Field Championship in APPROVED with 1 no 2 abstentions Florida in 2008. MOTION TO TABLE: APPROVED MOTION: Accept the proposal of PAA in concept and request that PAA and USATF legal staff create INSURANCE FOR OFFICIALS a contract based on a formal PAA proposal. Alan Roth reported that some associations are APPROVED providing officials the opportunity to purchase liability insurance for when they work at non- sanctioned events (cost is $12). BOD-SUNDAY, DECEMBER 3 ELECTION ATTENDANCE/QUORUM Glenn Latimer expressed concern regarding the Attendance: Bill Roe, Dee Jensen, Lynn Cannon, process by which the USATF conducts the Ed Koch, Pat Rico, John Chaplin, Stephanie election for IAAF nominations. Ed Koch, as chair Hightower, Glenn Latimer, Becky Oakes, Fred of the Restructuring Task Force, agreed to bring Finke (non-voting), Don Lein, Alan Roth, Lionel this issue to the Restructuring Task Force. Leach, Linda Melzer, Bob Hersh, Tony Cosey, Sandra Farmer-Patrick, Jack Hazen, Gary Snyder, Allan Steinfeld, Mark Bockelman, Vince Peters, ZERO TOLERANCE Dexter McCloud (for Antonio Pettigrew), Elizabeth MOTION: Approve the framework of the Zero Phillips, Erica Wheeler and David Greifinger (non- Tolerance Plan and expect a preliminary report voting). on the implementation plan in January. Staff: Craig Masback, Jill Pilgrim, Mike Conley, APPROVED Sandy Snow and Jim Elias Guests: Rex Harvey, Walter High, Fred Baer, Mark CONTINGENT BUDGET ITEMS Winitz, Mary Rosado, Darlene Hickman, Mark Ed Koch reported that the Budget Committee Timmons, Robert Fine, Dick Connors, Rubin made a few changes to the budget based on Minutes of the 28th Annual Meeting appeals. He presented a list of contingent items Athletes’ Advisory Committee (Attachment A), which may be funded if funds Sandra Farmer-Patrick reported on very positive become available. committee meetings. The AAC conducted elections. A request to restore budget for the Be FACILITIES ACCESS TASK FORCE A Champion program was favorably reviewed. Bill announced that Darlene Hickman and Patti The discussion of the Code of Ethics was Petesch would co-chair the facilities access task challenging for the athletes but she expressed force. confidence that issues could be worked out. Payment of relay alternates for World Cup was AGENTS’ SEMINAR discussed. Athletes expressed concerns about Jill Pilgrim updated the Board on the Agents’ consistency in the application of the entry Seminar conducted in conjunction with the Annual standards for National T&F Championships. meeting. LDR Division REPORTS Fred Finke requested report on the Athlete Licensing Program in early 2007. Officials Committee Linda Melzer reported that the Official’s IAAF Council Committee initiated an exchange program with UK Bob Hersh updated the Board on the status of the that was very successful and will be looking to selection for major IAAF events and invited input expanding the program. The Officials’ Selection regarding these selections. Committee met and 410 officials applied to work at the National Championships 217 of these Associations Committee applicants were chosen for National Alan Roth reported that the Associations Championships. The applicants included Committee had created an Ethics subcommittee. approximately 300 men 100 women with good He also reported on some concepts regarding diversity. doping programs

Women’s Track And Field Committee Youth Committee Stephanie stated that the Board’s leadership Lionel Leach will be putting together a transitional retreat had contributed to improved committee for Youth and will begin to dialogue communications and growing partnerships, which with members of the board. will serve to improve the organization. She announced that Youth Committee would have two Race Walking Committee representatives on the Women’s Track and Field Vince Peters reported that Race Walking executive committee. competition schedules have been put together. The race walking community is excited about Pan Men’s Track And Field Committee Am Cup Trials in Florida. John Chaplin echoed Stephanie’s comments and added that there had been several staff selections USATF Secretary that will be reported after all the background Lynn Cannon thanked the various committee checks are done. chairs (and their secretaries) for their cooperation in efforts to conform to the USATF Bylaws IAAF Representation regarding committee rosters and attendance. In the process, several issues of Bylaw MOTION: Alternates for the IAAF general interpretations have come up. Formal session will be selected by current voting interpretations have been requested from the L&L delegates from among US members of IAAF Panel and the Legal department. committees. APPROVED

President Bill Roe adjourned the meeting at 12:00 It was agreed to make efforts to improve noon. The next meeting will be by conference call communications between all IAAF representatives on January 28, 2007. and the Board both before and as follow up to

IAAF meetings. Attachments: Contingent Budget Items

Indianapolis, Indiana Š 2006

SUMMARY OF ACTION ITEMS ¾ Travel Allocations (Indoor and Outdoor) ¾ USA Track & Field Championship Prize MOTION: Accept the recommendation of the Money Organizational Services Committee that committee ¾ Post-Collegiate Scholarship Assistance elections not be held at the same time as a general Fund (PSCAF) election. MOTION TO TABLE: APPROVED with ¾ Performance Pool Funding (PPF) 2 nays (Roth, Koch) ¾ Elite Athlete Hardship Fund (EAHF) ¾ Operation Gold Grants MOTION: Approve proposal for hosting NCCWMA ¾ Tuition Assistance Grants (World Masters Athletes and North and Central ¾ USOC Elite Athlete Health Insurance (EAHI) American Caribbean Region) Outdoor Track and ¾ USATF Sports Accident Insurance Field Championship in Florida in 2008. MOTION ¾ Olympic Job Opportunity Program (OJOP) TO TABLE: APPROVED A 2006 Athlete Support overview binder was MOTION: Approve the framework of the Zero presented to all athlete support committee Tolerance Plan and expect a preliminary report on members who attended the meeting. The the implementation plan in January. APPROVED binder consisted of financial details and also included the recipients who qualified and MOTION: Alternates for the IAAF general session received funds from any of the athlete will be selected by current voting delegates from support programs in 2006. among US members of IAAF committees. APPROVED III. Open Discussion – Jay Warwick, Director of Sports Partnership at the USOC provided us MOTION: LDR Division in conjunction with the with the names of the athletes who were National Office to create a self funding licensing awarded funds from the 2005 William E. Program that will be implemented in 2008. Simon Olympic Endowment Grant. There APPROVED were a total of 6 USATF athletes that qualified for this grant. Respectfully submitted by: There was discussion regarding the USOC no Lynn Cannon longer funding the Elite Athlete Hardship Fund. Secretary He explained that since the USOC discontinued the program with other NGBs that they are going to be fair across the board so they are not going to fund this program this year moving Athlete Support forward.

Sandra addressed the email that was FRIDAY, DECEMBER 1 received from Keith Bryant, USOC Career Services Department; regarding athletes in I. Sandra Farmer-Patrick called meeting to jeopardy of loosing there Home Depot jobs order at 3:00pm. due to them not working the required hours for the program. Basically what it comes Present: Sandra Farmer-Patrick, Michael down to is that athletes need to make sure Conley, Sariyu “Beka” Suggs, Sue Humphrey, that there store manager is aware of there Jay Warwick, Lynn Cannon, Julie McKinney, practice/competition/travel schedule during , , Justin St. the indoor and outdoor track season, that Clair, Stephanie Brown, Michael Daney, Loree way they can work out some type of schedule Smith, and Cari Soong. to make up the necessary hours of the program. II. After the brief introductions, Sue Humphrey gave a quick overview of 2006 Athlete IV. Action Items – (closed to public) USOC Elite Support Programs and Sandra, Michael, and Athlete Health Insurance Appeals and Elite Jay answered any questions pertaining to Athlete Hardship Fund Applicants. those programs. The athlete support programs consist of 10 different categories: USOC Elite Athlete Health Insurance (EAHI) - The Athlete Support Committee reviewed Minutes of the 28th Annual Meeting

the appeals and 30 athlete’s appeals were statements and the August 31, 2006 financial granted. Their insurance will be statements and management’s discussion reinstated starting January 1st, 2007. Athletes and analysis. who appeals were not granted have the 2. Jim Elias provided an overview of sponsor option to continue insurance coverage under contract accounting by reviewing a sample the EAHI Continuance Plan, for one year at sponsorship contract and discussing the their own expense. significant factors that affect accounting. 3. Pete reviewed the differences between the EA Hardship Fund – The committee did not newly enacted Code of Ethics and the old make any decisions on the applicants due the Conflict of Interest Policy. uncertainty of funds for this program. Mike 4. Pete reviewed the document “Organizational will look into other avenues to see if he could Risk Management and other ways to find other resources for this program. strengthen the role of the Audit Committee. A discussion ensued about what types of items V. Meeting adjourned at 4:47pm the Audit Committee should look into and several suggestions and points were made: a. Some of the topics of interest, such as Audit Committee insurance, have committees set up to oversee them already. DECEMBER 1 b. A suggestion was made that the Audit Committee select a topic each year, like

the sponsor contract accounting Committee members present: Pete Rhinehart, Ed discussed above, to be presented so that Koch, Mary Stroud, Bill Nault, Ken Taylor they can continue to learn about and

monitor the appropriate areas of the National Office Staff Present: Jim Elias, Gina organization. Miller, Craig Masback (partial) c. There was a discussion about taking on

one topic at a time as a group to address Pete Rhinehart called the meeting to order. areas they may feel need further

exploration. Craig Masback offered his thanks for all the efforts 5. Pete reviewed the Audit Committee response and feedback of the Audit Committee on their to the October 13, 2006 Memorandum to the recent study of the processes and transactions Audit Committee and Board regarding our surrounding the 2004 Olympic Trials and Games. Cash Management Internal Review Report. Craig also offered his preliminary thoughts on item The Committee made a few minor changes to number 5 of the Audit Committee’s agenda, the document, which Pete will incorporate “Review of our Audit Committee response to the and forward for final review. October 13, 2006 Memorandum to the Audit 6. The Committee acknowledged the need to Committee and Board regarding our Cash update the Charter and then perhaps show Management Internal Review Report.” Craig asked on USATF’s website. Gina Miller to forward to the Audit Committee the 7. The discussion of Information Systems was two presentations that Jim Elias made to the deferred to a later date. Board regarding (1) travel and (2) cash 8. Pete informed the Committee that our 2007 management budget is $2,000 versus $5,750 for 2006

(included $4,000 of the “extra” $8,000 granted Pete shared news of his recent President’s Award in 2005 for the Review.) and thanked the Committee members for their efforts.

Pete gave a call for committee members to Budget Committee disclose any conflicts they might have relative to any topic on the meeting agenda. None were DECEMBER 1 noted. Committee members present: Philip Greenwald, The Committee then proceeded through their Julia Emmons, Don Berry, Larry James, Ed Koch, agenda as planned. Curt Clausen, Lauryn Williams 1. Gina provided a year to date financial report and passed out the 12/31/05 audited financial Indianapolis, Indiana Š 2006

National Office Staff Present: Jim Elias, Gina the Coaches Advisory Committee (line 165 is Miller, Craig Masback (partial), Mike Conley now $5,000). (partial) • International Teams – Stephanie Hightower,

Chair of Women’s Track & Field, made the Larry James called the meeting to order. Larry following appeals: reviewed the overall budget, especially the budgeted net loss and the message sent to the o World Championships – confirm that Board of Directors. The Board received the amounts allocated to the team/event proposed 300 line budget and commented on it budget and the training camp can be co- during their Wednesday, November 29 meeting. mingled. The Budget Committee affirmed Ed Koch reported on their feedback. While the that the amount allocated to the Board offered some information, they did not combined activities can be spent in any respond to the specific questions/issues combination. presented in the cover letter. The Board has Pan Am Games – Stephanie, and other authorized the Budget Committee to hear appeals o high performance volunteers, asked that and propose a budget to Annual Meeting the Pan Am Games award match the delegates at the Closing Session on Sunday, amount granted by the USOC ($20,000). December 3. Upon consultation with Mike Conley,

National Office staff, the Budget The Committee then heard the following appeals. Committee increased line 58 by $5,000 Note that all observers, including those making and decreased line 44 (World Outdoors) appeals, were excused at the end of the appeals by $5,000 as the staff was confident they hearing period. The Budget Committee then could work with a $495,000 allocation to discussed each item and took action as noted World Championships. below. All decisions and actions noted below were passed by consensus. o DecaNation – Stephanie asked that more money be allocated to the DecaNation • Road Race Technical Council (line 207) – Gene team. The $5,000 awarded is intended to Newman, Chair of the Council requested cover one coach/manager and team costs $3,700 in addition to the amount awarded. such as uniforms. The Budget The additional funds relate to extra costs for Committee did not award funds for pre-validating the Men’s and Women’s athlete travel since the local organizers Olympic Marathon Trials courses and relate to should be paying those costs (as this is a travel and housing costs. The Budget private, for-profit, third part event). It was Committee noted that the Council should also noted the team prize money for the approach the LOCs to fund these costs. 2006 event has not yet been paid (almost three months ago) and the staff is not • Masters Track & Field Committee – Gary sure DecaNations will be staged in 2007. Snyder, Chair of Master’s T&F, appealed for Based on these facts, the Budget additional funding for various masters Committee did not change the budget programs. A discussion ensued regarding the award for line 71-72. additional funds generated by the member fee increase. The Budget Committee noted that o Olympic Staff – Stephanie asked for $100,000 was awarded to a line “committee clarification on the amount awarded for programs-mandated” (line 226) and the the Olympic staff since this project was Associations Executive Committee and included in the USOC “PPF” grant National Office staff shall notify the Masters request. The Budget Committee noted, T&F Committee on the process to divide the and staff confirmed, that $40,000 was $100,000. awarded to the Olympic staff based the PPF award and other factors. • Coaches Advisory – Terri Crawford, Chair of Coaches Advisory, appealed for $2,800 in o Combined Events – Stephanie, and other additional funding for line 212 and $6,000 in high performance representatives additional funding for line 213. Her request present, asked for $5,000 in additional focused on expanding a program for coaches funding for the USA v combined and expanding coach participation in the events competition based on the increase Coaches Advisory Committee. The Budget in size of the women’s team and Committee awarded an additional $2,200 to elimination of other women’s combined Minutes of the 28th Annual Meeting

event teams. After consultation with The Committee reviewed the compilation of national office staff (teams and high contingent items (the list was not ranked or performance division), $5,000 in prioritized). Funding for the Road Race Technical additional funding was awarded (the Council ($3,700) – if those costs are not funded by organization’s projected loss was the LOCs – was added to the list. Coaches increased by $5,000). Advisory Programs costs ($6,000) was added to the list. The list will be presented to the Board on o International Travel for Sport Committees Sunday for discussion and comment. – Stephanie requested that funds be awarded to the Women’s Track & Field The meeting was adjourned at 2 pm. Committee and Men’s Track & Field Committee for oversight at international championships. The Budget Committee Ethics Committee noted that the Board-passed travel expense policy includes a prohibition on DECEMBER 2 international travel from committee

budgets. If a team or event requires Committee members present: Pete Rhinehart, Bill leadership or oversight that cost should Pollinger, , Allan Steinfeld, and Sue be funded from the amount awarded the Humphrey particular team or event, most likely

assuming a team staff position already National Office Staff Present: Gina Miller, Jim Elias funded for that team. Therefore, the (partial), Duffy Mahoney (partial), Amanda Payne Budget Committee did not award (partial) additional funds to lines 90 and 91 and

will ask the Board of Directors to confirm Guests: Rick Lutes (Dakotas), Rod Wortley (NAIA), or amend the existing policy. Mike Armstrong (Arkansas), Donna Barrett • Zero Tolerance – Athletes’ Advisory (Potomac Valley), and W. Scott (Ohio) Committee made an appeal to increase funding for Zero Tolerance/Be A Pete Rhinehart called the meeting to order. Champion from $10,000 to $50,000. Budget Committee member Curt Clausen Pete informed the Committee of Ken Ferguson’s read the AAC resolution to the Budget resignation and acknowledged his positive Committee and Sandra Farmer-Patrick contributions to the Committee. (AAC Chair) commented on the issue. The Budget Committee agreed that Zero Pete shared news of his recent President’s Award Tolerance and Be A Champion were and thanked the Committee members for their important programs to the organization efforts. and they based their $10,000 on the assumption the national office (marketing Pete gave a call for committee members to and elite athlete departments) would disclose any conflicts they might have relative to generate incremental, dedicated funding any topic on the meeting agenda. None were from sponsors and local event organizers. noted. The national office affirmed this approach The Committee then proceeded through their and suggested that $40,000 be agenda as planned. reallocated from Visa Championship Series to Zero Tolerance in order to 1. Jim Elias, Amanda Payne and Duffy Mahoney confirm at least 12-15 Be A Champion described the structure of the Coaching events and the related fulfillment costs Education program and how the Coaching would be staged in 2007. Therefore, the Education Committee is involved in selecting Budget Committee awarded Zero instructors. Tolerance (line 155) an additional $40,000 and reduced Visa Championship Series 2. There was a discussion regarding the use of (line 99) by $40,000. small committee panels to render opinions and email protocol. The Committee determined The Committee reviewed the 30 line budget items that no member of the Committee should to be presented at the Closing Session (Curt forward any email outside of the original Clausen and Lauryn Williams to present). recipients without going through the Chair, Indianapolis, Indiana Š 2006

who would also first obtain permission from International Relations the original author of the email in question.

DECEMBER 1 3. There was a discussion about the two Board

resolutions (February 2006 and October 2006) The meeting was called to order at 10:10 AM by that allow the Board of Directors to make case Co-Chairs, Dr. Evie Dennis and Anne Timmons. by case exceptions to the Code provision Evie and Anne recapped last year’s meeting in prohibited a Responsible Person from Jacksonville with a renewed emphasis to gain receiving greater than $2,000 in honoraria. The participation with: Committee determined that they should 1. our area through NACAC and points approach the Board requesting that the South February 2006 resolution be rescinded and the 2. a natural participatory flow with the rest of October 2006 resolution, which also approved the world the Code of Ethics, be reworded. Bill Pollinger, 3. an enhanced cooperation between all Pete Rhinehart and Gina Miller are to propose federations and USATF wording for the Board of Directors to propose

back to the Ethics Committee. In line with this intent, the committee welcomed

Teddy McCook of the Jamaican Athletics 4. The Committee discussed remaining Federation. Indeed, much of the meeting focused implementation steps for the Code of Ethics: on and interacted with Mr. McCook’s presentation a. Pete and Gina to work on the and commentary as he spoke of the programs in helpline/online reporting Jamaica and other Caribbean countries. Among a b. Gina to propose wording to add to the myriad of topics he discussed the following: Reporting Statement to address the IRS • 2009 Caribbean Games will be in Trinidad Form 990 related party question for the first time c. There was a discussion about how to provide ongoing reminders to Responsible • There is a link to NACAC and all NACAC Persons and members. Some possible competitions on the IAAF website ideas were: a check box when a member • The geographic location provides the registers online, some ad space in the Fast advantage of warm weather competitions Forward and requiring that each year-round Association include a copy of their final • 2006 U23 Championship was celebrated in Codes in their files at the National Office as in July. U23 meets have a part of the annual accreditation process. real place in track and field. It fills a gap for d. Allen, Angie and Bill to identify unique and those athletes on the verge of progressing significant issues for Associations and to the elite international level. Some take develop a model Code for Associations as longer than others to find themselves. well as a list of key elements that each • “Basketball is entertainment. Track and field Association should address in their final is work!” Codes. Bill noted that the Ethics • More NACAC countries are building training Committee will need to review each facilities. Association’s Code. • There is a lack of field event equipment in the NACAC area. He suggested that 5. There was a discussion about the timeline for universities in the United States could important Committee dates, e.g. the annual donate their “old” equipment. In Jamaica he process of obtaining Reporting Statements. has an air carrier/shipper that will wave all Gina to propose a calendar. duties for donated equipment. Teddy thought this could be expanded to ALL the 6. The Ethics Committee then went into NACAC member nations. Executive Session. • VIK (Value in Kind) is of tremendous value. Companies donating product for advertising benefit as a meet sponsor can be as useful as dollars; i.e., Nestle, Puma. i. It was pointed out by Evie that the U.S. has received value from sponsoring a function at World competitions. • U.S. coaches could come down and give lectures/clinics with their housing and airfare Minutes of the 28th Annual Meeting

paid for. Coaches participating in these and Women’s Track and Field Chair, Stephanie with their teams leaving items such as stop Hightower, indicated that it is important for the watches and implements would engender chairs of Men’s and Women’s Track and Field great enthusiasm and growth in the sport. attend major international competitions as • A Caribbean “circuit” spring 2007 with credentialed observers to ensure the proper meets in Puerto Rico, Trinidad, Grenada and functioning of those teams. Performance of one of Jamaica is on the NACAC site and the staff at a recent World Championships was an welcomes participants. example of its importance. The current policy of • There are high performance centers in the the Budget Committee restricts funds to attend an Caribbean for utilization by area athletes that international competition. The Board can change attract athletes from the outside due to the this policy. good weather most of the year. • From the first weekend in January to the end ***Motion: The International Relations Committee of June there is a track and field meet every proposes that USATF review and revise the weekend in Jamaica. There is a focus on Budget Committee restrictions on the use of the specific events at each one. 4-5 of the Men’s and Women’s Track and Field Committee meets are recognized by the IAAF. The last budget for international travel to major regional weekend in February there is a meet that and world championships as well as the Olympic focuses on the middle distance…milers. Games. Passed unanimously*** High school and open. They are welcome so that Jamaican kids can see what a quality The final item related to the question of a Chef de miler is all about and instill interest beyond Mission. Should a Chef de Mission be assigned to the sprints. the major regional and world championships? The • NACAC is trying to increasingly incorporate committee opinion was a resounding YES. South America in its events. There is already • Protocol a relationship with Surinam, Guyana, • Viewed by others as important Colombia and Venezuela. • Fostering better relationships

Teddy was thanked for his valuable input. The IAAF speaks to the Team Leader. Behind the scenes items may require an extra impetus. Evie provided input on a model from softball relating to track and field “gifts” to needy Meeting Adjourned: 12:10 PM federations in our area. She felt, however, that this was probably more of an Association function within USATF.

Increased participation in NACAC events was viewed as advantageous to our development programs by the body.

***Motion: It is recommended that the High Performance Committee look at NACAC competitions as development for the emerging elite athletes. Passed unanimously***

It was pointed out by Stephanie that the Pan American Junior Championships and were both in South America (Brazil). This might be a good place to begin an enhanced relationship.

It was pointed out that the areas of Oceana and the Pacific Rim were also as needy…but a whole lot more expansive geographically. With the 2007 IAAF meeting in Hawaii, it was recommended that USATF at least extend an invitation to attend our meeting. Good for international relations. Indianapolis, Indiana Š 2006 Minutes of the 28th Annual Meeting

High Performance Programs

Indianapolis, Indiana Š 2006 Minutes of the 28th Annual Meeting

Men’s Track & Field lower levels of pollution than Beijing or other cities under consideration. The city also enjoyed direct access into the country via Seoul or Tokyo, and REPORT OF THE GENERAL MEETING did not require that we fly into Beijing, which itself is under an hour by flight away. Most compelling, Friday, December 1 the Dalian officials were eager to have us.

The meeting began at 4:05 pm and was only Duffy Mahoney then led a discussion of some of scheduled for an hour, because of the High the "lesser" international meets and their Performance Staff Selection committee meeting importance to our goal of developing future world which was scheduled to begin at 5 pm. and Olympic championships. This was especially important because in recent years we have failed The chair gave a brief report on the 2008 Trials to send a team to the World University Games preparation. He indicated that the schedule would because of the lack of a USOC subsidy. Several be changed to allow for the 100, 400 double. A points of consensus emerged during the tentative schedule would be released in early discussion: that we should support every 2007, and the trials would employ a four round opportunity for participating in junior competition format as in the Games themselves. At next year's at the international level and that USATF should Annual Meeting, we expect to have a fully support all NACAC and other Western representative of the Chinese Consulate present, Hemisphere competition. A motion to this end was as well as one or more travel agents experienced approved. in dealing with travel to China. The Olympic qualifying standards are already available online At the conclusion of the meeting, Steve Simmons and the trials qualifying period begins January 1, announced that Mel Rosen had been unable to 2007. attend the Annual Meeting as he had just been hospitalized. It was moved, seconded and carried that MTF adopt the new qualifying guidelines discussed earlier in the day during the executive committee Men’s Track & Field meeting, that eliminated the fudge factors for those B qualifiers seeking to gain late entry into Executive Committee the meet, and reduced the possibility that an individual's sole qualifying mark would come in a minor meet held in their backyard. Changes to the FRIDAY, DECEMBER 1 declarations period were also adopted also based on the discussions earlier in the day during the The meeting began at 12:05 pm. executive meeting. The committee approved I. Members in attendance tightening up the declarations period so that there John Chaplin (Chair); Harry Groves (Vice Chair); was only one full day to declare (all day Monday Alan Kolling (Secretary/Law & Legislation); Ed beginning at 12:01 am), and holding only the next Gorman (Rules), Bob Podkaminer (Standards); twelve hours for late declarations, so that Skip Stolley (Clubs); Tracy Sundlun (Meet essentially an individual would know for sure by Directors), James Li (Distances); 12:01 pm on Tuesday whether or not he was (AAC). entered into the meet. II. Olympic Training Camp Site visit - (James Li) James Li then gave a status report on the Head Olympic coach-designee James Li gave a proposed training camp in China. Li explained that report on the Olympic training camp site visit he Hong Kong had been ruled out of contention undertook in conjunction with staff from the National Office late in the year. Li explained that because of the possibility of typhoons during the Hong Kong had been ruled out of contention summer. Shanghai was regarded as too large a because of the possibility of typhoons during the city and too indifferent to the notion of hosting our summer. Shanghai was regarded as too large a Olympic team. Similarly, Tsingtao was the site of city and too indifferent to the notion of hosting our many of the water sports and our Olympic needs Olympic team. Similarly, Tsingtao was the site of would be overshadowed by events there, while many of the water sports and our Olympic needs Weihai was regarded as too small to comfortably would be overshadowed by events there, while host us. A consensus had emerged that Dalian Weihai was regarded as too small to comfortably was a prime candidate, having a pronounced host us. western influence, cooler weather and significantly Indianapolis, Indiana Š 2006

A consensus had emerged that Dalian was a prime Women’s Track & Field candidate, having a pronounced western influence, cooler weather and significantly lower levels of pollution than Beijing or other cities under REPORT OF GENERAL SESSION consideration. The city also enjoyed direct access into the country via Seoul or Tokyo, and did not Called to order at 4:15 PM. require that we fly into Beijing, which itself is under an hour by flight away. Most compelling, the The Chair, Stephanie Hightower, welcomed the Dalian officials were eager to have us. many attendees giving them kudos for attending III. Standards - (Bob Podkaminer) so many meetings diligently despite the Pod reviewed the indoor and outdoor standards inconvenience of the two locations, Westin and for open and junior men, as previously distributed. Hyatt. In a change from the established agenda, He reminded us that standards may sometimes she allowed President Bill Roe to make some vary depending on where a meet is held, which in opening remarks since he had another important turn affects the number of athletes who may meeting to attend. participate in a championship meet. He also noted that for major qualifying meets, we will try to The President indicated that the organization replicate the number of rounds for the should further delineate grass roots functions from championship meet e.g., three for Worlds' the High Performance division, the section that qualifying, four for Olympics qualifying). In response to concerns raised by Duffy Mahoney, focuses on elite athlete performance and the regarding the perception by some B qualifiers that bottom line for the USOC…the medal count. The they are entitled to having their entry accepted on Chairs of Men’s and Women’s Track and Field appeal, Pod will work to clarify what Duffy calls and he met with Peter Ueberroth of the USOC and "the happy horseshit" in the preamble to the came away that the organization needed to be information on qualifying standards. more high performance focused. Grassroots is more of an association function that they should IV. Rules - (Ed Gorman “Egor”) spend more time and effort in building. His job will Egor reviewed the rules change proposals pending be to make certain that High Performance is THE at the Annual Meeting. main focus of USATF, remembering that much of

our funding comes from the USOC. Skip Stolley raised a question about the normally

Sunday midnight deadline for Outdoor declarations and whether it should be changed to The Chair thanked Bill Roe for his remarks and accommodate the travel needs of those who might then commenced with her 2006 overview of be eligible to compete. The committee approved women’s track and field. She indicated that tightening up the declarations period so that accountability of both athletes and coaches was essentially there was only one day to declare (all a major theme of USATF in 2006 and must day Monday beginning at midnight Monday), the continue to be. The athletes have taken the lead next twelve hours for late declarations, so that on wanting a hard stand on the accountability essentially an individual would know for sure by issue, doping being the most prominent of the 12:01 pm on Tuesday whether or not he was issues for the organization. We must show the rest entered into the meet. of the world that we are strict in our own house.

US athletes are tested more than all others in the V, World Juniors report - (Harry Groves, Ken Brauman) Harry reported on the relatively poor American world. A code of ethics has been instituted with team showing at the world juniors in Beijing for the input of the Chairs of all the major committees which he had served as an assistant coach. He to avoid the appearance of conflict of interest. attributed this to the lateness of the meet schedule Additionally, an outside facilitator was brought in (August), as a result of which many of the kids to improve the interaction of Board members lacked sharpness. Ken Brauman, the team's head thereby creating a smoother meeting process. manager, commented on some of the difficulties Restructuring is rearing its head again and with it encountered (such as language) and what this mumblings about combining the Men’s and signified for our preparations for the Olympics. Women’s Track and Field Committees. The Chair made it very clear that Men’s and Women’s Track The meeting adjourned at 1:35 pm. and Field would remain separate entities as would their international teams. The new Respectfully submitted by: registration fees were also discussed, the Chair

indicating that she had been a proponent of the Alan Kolling Secretary fee increase. Some of the arguments against it were ludicrous when one thinks about the Minutes of the 28th Annual Meeting additional cost of about 85 cents a month! rankings. It is a great program for the post Speaking of money, the Chair will meet with the collegiate who is developing and is in that limbo Budget Committee tomorrow to discuss their between good and great. This provides an proposed cuts. The pre-Olympic year was no opportunity for development. time to cut elite programs and competitions. DecaNation The highlight of 2006 was the selection of Sanya Joy Margerum, the Women’s Team Head Coach, Richards as the IAAF Athlete of the Year. She and Rich Torrellas, Team Leader, reported on the had an undefeated season at 400 meters, ran 9 successful team competition for the United States. times under 50 seconds, won the World Cup, all 6 The margin of victory over Germany was only four Golden League races and broke the 22 year old points. The participating nations take this meet American Record. and Lashinda seriously with a notion to win for national Demus were also nominated. pride…and the prize money. It began in 2005 mirroring the decathlon events, one athlete per The 2007-2008 staff selections were completed event. In order to create more fairness, and the Women’s Track and Field Executive Meeting perhaps national interest, the discus and javelin this morning. However, due to a new screening were substituted by the steeplechase and hammer process demanding a background check of each throw. Three of our athletes arrived from Brussels staff member selected, the official announcement the morning of the competition despite having of staffs would not take place until they had been competed the evening before causing additional cleared. Some of the offences barring a staff hair loss in the Head Manager. member would be drug convictions, weapons violations and offences against children. Anyone World Indoors interested in being listed should fill out a National Danny Williams, Head Coach, reported on this Team Staff form. competition. He noted that the Russians were not taking this as an “off year” and came loaded to TEAM REPORTS win. A part of this, it will be admitted, was that this was on home ground. However, they always come World Cup ready to give it their all. He felt we should do the Connie Price-Smith reported on the team same. Of note, we scored the highest point total in performances in the absence of Jeannette Bolden, the history of our participation, went 1-2 in the 60 Head Coach for this team. Brooks indicated that meter dash, and, when Sanya Richards went down managerial staff support was outstanding in with the flu, had four developing 400 meter getting a team together. runners win the silver medal in the 4x400.

World Juniors Rose Monday, Head Coach, reported that this COMMITTEE REPORTS was a talented group of young people. The trip began with a competition in Eugene before Athletes Advisory heading to China. It was there that the 4x100 AAC committee Chair Sandra Farmer-Patrick quartet set a Junior Women’s World Record. In commended the athletes in the room both for their Beijing there were outstanding performances all service on National Teams and their participation around including the first ever medal won by a at the Annual Meeting. They had at least the 20% U.S. athlete at 800 meters at a World Juniors, this representation required by the bylaws on every one by Rebecca Noble. committee. The athletes were concerned with credentialing of their coaches with an ethics check USA vs. GB, China, Russia in some cases but were happy that the Brooks Johnson reported in the absence of background check system had gone into effect. A Kathleen Raske. Brooks was the relay coach. The European meet promoter came to speak to them meet format is made for television and includes and was informative about what their obligations events that are “hot” or popular that the British were once they agreed to compete at a specific audience will pay to see. It is a good meet for meet, promotion, dealing with VIP’s, reporters, athletes to gain experience. etc. Lastly, the Professional Athletes Association (PAA) has been formed with Allen Johnson as the NACAC CEO. Danny Williams reported on the meet in lieu of Barbara Edmonson. 75% were college kids, the team having been selected from collegiate Indianapolis, Indiana Š 2006

High Performance of the goals is to make certain that the information “This sport is changing right before our eyes.” said gathered gets disseminated to the coaches. Brooks Johnson, HP Chair. Under the AAU, athletes required a travel permit to compete Heptathlon overseas. That was a part of the “old mindset” that As the new multi’s coordinator, John Turek, likes to maintain overwhelming control of reported on heptathlon activities in 2006. There everything, athletes included. Athletes are now was an event summit in which 5 athletes and their forming the PAA. The important word here is coaches took part. Seven (7) participants took professionalism. And it must follow in all areas of part at the Indoor Pentathlon Championships and what we do in this sport. The USOC said a long 14 heptathletes at the Outdoor Championships. time ago that the funding that we receive will be There was a successful USA vs. Germany based upon performance. We will be held heptathlon competition. Two ladies were ranked in responsible for the medal count. the top 15 in the world.

This is no longer a “warm and fuzzy” environment. Juniors It is the job of High Performance to maintain and Outgoing Junior coordinator Rita Somerlot increase the medal count where it counts. It’s introduced incoming coordinator Wendy Truvillion about putting people on the podium. It is as she commenced her report. The Junior meet imperative that we get the relevant science to the was held once again in conjunction with the Senior coaches and then getting the relevant science to meet. Coaches need to b e reminded that this is the relevant athletes. How? By taking part in an elite meet not a development meet and is not competitions, appropriate utilization of the high open to all. The World Juniors in Beijing, as was performance centers, using the DartFish system reported, was a successful competition for the and using the science 6-10 events a year. The many newly introduced to the elite level. Travel for model for this was copied from the sprints and the the entourage of parents and coaches were aided hurdles whose father, Bert Lyle, began scientific by a travel agency that was enlisted to take part. analysis of those events 30 years ago. This has Passports and visas are a major concern this year progressed to Dr. Ralph Mann with biomechanical with the proximity of the Junior Championships analysis of the individual athlete. In the end, we (the selection meet) to the Pan American Juniors. have not been our own best ambassadors by telling people that the sport is dying. No country in Coaches Education the world has a feeder system like we do from the April Hampton reported that the Level 1 Schools high school to the college level with millions of were now online and ready for registration. 5000 young people involved. At the professional elite coaches have attended Coaching Education level they are making money as a result. Success schools in the past 5 years. Thus far in 2006 1500 is engendered by being athlete focused, coach had been Level 1 trained. 400 have gone through centered and science based. Level 2 this year.

National Championships IAAF Sandy Snow reported that the National Indoor The dynamic duo of Dee Jensen and Bob Hersh Championships would take place in Boston again reported on IAAF issues. The Women’s Committee from February 23-25, 2007 and with a return of the reported that female participation at the youth meet headquarters to the Boston Marriott at level world wide was equal to the boys, a nice Copley Place. Registration would be up on the trend. Some countries are still lacking in the website by December 15, 2006 and the standards certification of female officials and coaches. The for the meet up by tomorrow. The Outdoor issue of size (team numbers) of female cross Championships would take place again in country teams at the World Cross Country was Indianapolis from June 20-24, 2007 with discussed again with a request a parity with the information on the website still be come but would men’s. As reported by Bob, one of the problems be up shortly. here was that many countries could not field a team the size of a men’s squad, and in some Women’s Development cases, none at all. As for potential sites for future Sue Humphrey indicated that it was the aim of World Championships, South Korea, Morocco, development to help the non- “A” standard athlete Spain, Sweden and Australia were potential hosts. since, for the most part, this athlete was not covered by High Performance. There were plans afoot for studies in the throws and the jumps. One Minutes of the 28th Annual Meeting

Records that much of the verbiage in rules had to do with Bob Hersh recommended that all submitted long distance running and race walking. He asked records be approved except the two that Kim for the groups input about zero tolerance – should Kreiner set overseas due to lack of confirming it be within L&L or within and the purview of the documentation. Those are still subject to athletes? There is also an issue about introducing verification. So the last recognized and approved the into another younger age record for Kim was the one set at the Outdoor group. The key word being used with the hammer National Championships in Indianapolis. issue is mandating. There was discussion about the safety issue and knowledgeable coaches at the Coaches Advisory lower age levels. It was agreed to table this issue. Chair Terry Crawford indicated that a committee within CA is being established for the purpose of Hall of Fame strategic planning of the group. They too are There is a Fall of Fame Library which is available to examining and are concerned about ethics within all who desire to do research on track and field. the coaching community and are being the policy The contact is Louise Tricard. and are behind USATF in that concern. Not all the CA members were present due to the competing IAAF Technical Delegate David Katz spoke to the coaches meeting the following week. They used to committee and asked for its support in the election at least meet a time convenient to both, albeit in a tomorrow. competitive sense. This leads to more divisiveness. Meeting adjourned: 6:26 PM

Standards Respectfully submitted, Scott Davis returned to the podium this year to share the recommended standards for the Junior Rich Torrellas, Secretary and Senior National Championships, the latter for Women’s Track and Field Committee both Indoors and Outdoors. The Junior and Indoor standards would not differ greatly from the previous year. For the Outdoor Senior meet there Women’s Track and Field are six changes recommended: 800m, 1500, mile, steeple and both hurdles. The B standard would Executive Committee also be loosened just a hair. Opening remarks made by the Chair, Stephanie Law & Legislation Hightower. This year began an important evaluation process. , a member of the restructuring task Stephanie indicated that the bulk of the meeting force, indicated that they have recommended time this morning would be spent on the staff changes in the governance and rules of the selection process for the six competitions to be organization. (Regulations 10-16) The task force contested in 2007-2008 outside of the Big Three. strongly feels that USATF should reflect what track How these competitions would be factored into and field is in the 21st century. Things have the Big Three was discussed. It was urged by Bert changed dramatically as of late and we must adapt Lyle, Brooks Johnson (High Performance Chair) to that change. It is the consensus of the task and Stephanie that the 2005 Head Coach/Head force that the Board not micromanage to Manager Selection’s not be disregarded. The professional staff. They are examining other Chair of this committee detailed the importance of successful NGB’s to gather ideas and methods the composition of staffs. Brooks inserted that that we may be able to utilize. Combining of the staff competency for today’s athlete is of prime Men’s and Women’s Track and Field Committees importance due to the dollar and career issue. This is one of the topics being discussed. This sport is their mode of living for many elite and may committee and its Chair made a very strong establish their future lifestyle. The “good ole’ boy” statement that it remain separate, many reasons network must be replaced by staff professionalism. being of a historical nature and attempts at male dominance. Due to some issues with the 2006 World Juniors, it was asked “Should College coaches be staff on Rules Junior Teams?” Some coaches were actively Bert Lyle was joined by an apprentice who recruiting during the trip. Rose Monday, the Head shadowed him in rules, Monique White. It seemed Coach of that team, did not like the implication Indianapolis, Indiana Š 2006 that college coaches should not serve. She did The final item before proceeding with selection of indicate, however, with that age group, and all staffs had to do with the replacement of any staff agreed, that staff needed to be on duty 24/7. that did not pass the background check. It was Danny Williams expressed that this was an isolated agreed by the body, due to potential time group of coaches and that their actions should not constraints, that the Chair had the authority to be taken as common by NCAA coaches. Duffy replace selected members with a candidate of her Mahoney volunteered that he thought college choosing. coaches might be better suited to the NACAC meets among the non-Big three competitions The 2007-2008 Staff Nominations were as follows: since the bulk of those athletes were between 21 and 23 years of age and not as easily influenced. USA vs. Great Britain Glasgow, Scotland In trying to bring people into the staff process, Sue January 27, 2007 Humphrey expressed that the mentoring process Head Coach: Angela Goodman was important. Experienced staff with a rookie Alt. Sandra Farmer-Patrick “apprentice” assigned was important for future Assistant Coach: Sandra Farmer-Patrick competency. Craig Poole discussed the Alt. D’Andre Hill importance of ethics in coaching. Terry Crawford urged that the fine group of young coaches out Pan American Junior Championships there not be ignored. Fortaleza, Brazil July 6-8, 2007 Speaking for the elite athletes, Head Coach: Delethea Quarles indicated strongly both continuity and competency Alt. Beth Sullivan of the medical staff very important to the athletes Assistant Coaches: Chris Kuhl on major teams. Moving new trainers and massage Tanya Buford therapists in and out does not instill confidence Meghan Thomas when it is needed. She also questioned the Head Manager: Danny Williams additional sports psychologist slot might be better served by an additional trainer/massage therapist. DecaNation , Should the Men’s and Women’s Chairs or their September 9, 2007 designee be present at all major US team Head Coach: Lisa Baudin competitions? Bert was a strong proponent of the Chairs presence at World Championship and IAAF World Indoor Championships Olympic competition. The body approved this Valencia, Spain concept unanimously. March 7-9, 2008 Head Coach: Sue Humphrey Stacy inquired about the athlete’s staff Assistant Coaches: Latanya Sheffield evaluations. Where do they go once they leave the Mary Shea athletes hands? What percentage fills them out? James Barber Unfortunately, only about 60% fill them out and Head Manager: Julia Emmons hand them in…on a good day. Stephanie indicated that they trusted Sandy and Michael to “red flag” IAAF World Junior Championhips any staff that needed to be more firmly evaluated Bydgoszez, Poland before further assignments would be allowed. It July 8-13, 2008 was admitted by all, athletes and coaches alike, Head Coach: Patrick Shane that sometimes the accusations were frivolous. Assistant Coaches: Wendy Truvillion The Pool Manager system engendered heavy John Greene discussion. Brooks indicated it had proven itself Dee Todd early in the equation. Employing people who were Kathy Erikson skilled and dedicated managers who could focus Head Manager: Judy Harrison purely on logistical issues was of prime importance to the elite athletes. Brooks thought NACAC U-23 Championships these “elite managers” had cracked the code and Location TBD should be assigned with frequency to the major September 9, 2008 competitions. Head Coach: Beth Sullivan Alt. Lori Shepard Minutes of the 28th Annual Meeting

Assistant Coaches: Lori Shepard 10,500 for Grand Prix expenses and $5,500 for Carl Sheffield committee expenses. The USATF Budget Committee approved $10,000 for the RW Grand Alt. April Hampton Prix and $5,500 for committee expenses. All Head Manager: expenses needing reimbursement for 2006 need Alt. Diane Wholey to be submitted by December 31, 2006.

OTHER REPORTS Race Walking Bob Hersh, IAAF representative, reported to the

RW committee on IAAF decisions. The order of GENERAL SESSION I – NOVEMBER 30 events at the World Cup has been changed. Day

1: Men's 50K, Jr. Men, then Women's 20K. Day Meeting called to order by Vince Peters, Chair at 2: Jr. Women, then Men's 20K. 10:00 a.m. Verification of the Committee’s sign-in sheets confirmed the RW committee had a IAAF approved Olympic Standards and qualifying quorum to conduct business. times:

20K Women "A" standard 1:33:30, OFFICER'S REPORTS "B" standard 1:38 Date - Jan 1, 2007

20K Men "A" standard 1:23, Chair, Vince Peters - Chair's report available on "B" standard 1:24:30 Date - Jan 1, 2007 table in print form. Vince identified several points 50K Men "A" standard 4:00, of improvement - increased number college "B" standard 4:07 Date - Jan 1, 2006 athletes participating in RW, increased number of (Note: 8 Americans have already met qualifying high school athletes participating in the Nike and standard for USA 50k Olympic Trials) National Scholastic Indoor Championships,

American 3000m record set by in SUBCOMMITTEE REPORTS the Youth division, a successful Grand Prix Circuit with increased purse, substantial increase in Rules: Steve Vaitones - Seven possible rules funding for 2008 Olympic Trials, total of 10 changes affect race walking. Americans being included on IAAF Level II and III judging panels, National High School Federation Item 13 - Amends Rule 27 to say "no one who has agreeing to put RW rules back on their website for committed an adjudicated doping offense in their track and field, and an impressive upcoming athletic or coaching career shall be eligible to Junior/Intermediate Elite RW Camp, Pharr, TX. serve in any ...." After discussion, committee Chair closed with pledge to be an "open source recommended wording changes to narrow to for communication, either ideas or criticisms." someone convicted and tabled until rewritten.

(Note: Steve reported item rejected and sent to Vice Chair, Steve Vaitones - He reported being L&L for more detail) busy with rules and standards as well as helping the chair in anyway requested. He noted that his Item 15 - Amends Rule 32.6 (same topic as Item association hosted the Indoor USATF National 13). After discussion, item was tabled until Championship, the USATF Indoor Masters rewritten. (Note: Steve reported item rejected and Championship and multiple other events sent to L&L for more detail) throughout the year.

Item 29 - Amend Rules 165.7 and 165.11. Deals Secretary, Ginger Mulanax – Reminded the with timing of event no held totally on a track. committee that the revised agendas were on table After discussion, committee split the issue. Issue at back and that two general sessions had been 1: On the issue of RW timing, the committee wants changed to working sessions for subcommittees. the rule to reflect that race walks are timed the The Secretary also reminded delegates that the same as a road running event. Issue 2: On the voting rights of their associations should be issue of road event being timed to 1/10th second, checked and corrected before elections. committee instructed our representative that the Convention wide elections will be Friday morning. committee wishes to keep timing to full second.

Treasurer, Sean Albert - not present, but information provided by Chair. The RW committee’s submitted budget for 2007 included Indianapolis, Indiana Š 2006

Item 47 - change spelling of race walk in USATF Scientific Services - Cheryl Rellinger: literature to race walk (one word) and race walking Committee has not met; no report at this time. to race walking (one word). Rejected Official's Report - Ron Daniel: A written report Item 48 - Amends 230.2 to say that each judge will was provided. Ron reminded race walk officials to have one paddle. One side will show "bent knee" review certification criteria in Appendix 5 of the symbol and the other side will show "loss of "Race Walk Officials Hand Book" to be on target contact" symbol. Approved for recertification goal. Ron also review the history and results of the NACAC English speaking Level II Item 49 - Amend Rule 232.2. Would changed judge's seminar and examination held in definition of race walking in USATF Rule book. Indianapolis in June. The US had 10 judges This amendment has far reaching implications. eligible to for NACAC Area assignments. Bob After discussion, committee agreed to table item Bowman led the seminar. Ron also reported that and chair will appoint a subcommittee to work on he and Gary Westerfield were appointed by issue and report back to body. Chair appointed Amadeo Francis, President of NACAC, to a newly Bob Bowman, Gary Westerfield, Jim Bean, John created committee that will develop a definition for Johnson, Ron Daniel, Bill Pollinger, Wayne an IAAF Level I (national) judge. IAAF Level III Armbrust, Bruce Leasure. The temporary race judges are Ron Daniel (CT) and Gary Westerfield walk rules committee reported back to the whole (LI); IAAF Level III judges are Bob Bowman (PNW), committee on 12/1/06 with the following Maryanne Daniel (CT), Patricia Hanna (OZ), Bob recommendations: 1) Change second sentence Hickey (SO Cal), Rod Larsen (FL), Dan Pierce (CO), of Rule 232.2 to "The advancing leg must be Mike Roth (LI), Reggie Weissglas (Metropolitan). extended at the knee (not bent) from the moment of first contact with the ground until the leg is in Operating Procedures – Two items were brought the vertical position." 2) Table these amended before the committee for consideration. The first changes until next year after their submission to dealt with Staff selection for international teams. the IAAF for its approval. Committee approved The second concerned the make-up of the site the report of the Temporary Race Walk Rules selection committee. Subcommittee. It was also moved, seconded, and passed to amend the item as stated. Also moved, Item #1: seconded, and passed that the proposed change Recommend Replace paragraph 11.C.5.c with the be submitted by USATF to the IAAF and our IAAF following: representative, Bob Bowman, will take to the IAAG c. Frequency of Service: No individual should Walking Committee. serve on two consecutive editions of the

same team. Individuals may not serve as Item 59 - Masters Race Walk records should be staff more than twice in the same Olympiad. given for same events as open records. The chair is an exception to this rule when Approved serving as Team Leader (chief 'de mission).

Item 65 - Youth wants to change 5000m for Item #2: Intermediate/Young Men and Women back to Recommend Replace paragraph 13.C with the 3000m. After discussion - approved. following:

C Members: The chair of the Championship Site Records - Justin Kuo Selection Subcommittee shall be selected by Two items for approval: 's American the chair of this Committee. The makeup of Record Road 30km 2:12:53 and 's the subcommittee shall reflect the broad American Record Track 5000m 19:15.88i. Plus, as range of participation in and with this noted by Chair earlier, a Youth Boys record by Committee. Trevor Barron, 3000m 14:02.58. 1. Chair: appointed by the Chair of the

National Race Walk Committee Organizational Services - Ginger Mulanax Election on Friday reminder. Association with 2. Athletes: two (2) athletes, one (1) male voting rights issues were reminded to check with and one (1) female, both of whom have the National Office to make corrections. competed in international competition in the last 10 years; Psychological Services - Allen James Committee has not met; no report at this time. Minutes of the 28th Annual Meeting

3. Official: One (1) member of the Race Walk distance at the . Recommended Committee’s Official’s standard was 8 minutes for the women’s mile and Subcommittee. 7 minutes for the men’s.

4. One (1) member to be named by and from Wayne brought up concern that it is difficult to find the Masters Track & Field the standards on the IAAF website. Keith Lively is Committee in charge of RW website with Vince and Ed Parrot 5. Two (2) at large members checking.

Development - /Maryanne Daniel After discussion and consideration both items Committee has had a difficult time getting funding were tabled until 2007. for any programs. The Junior Camp in Texas over

Christmas 2006 is funded for $2000. USATF Meeting recessed 11:50 changed how they provide development money.

Currently race walking is considered in the

development category and finding funds for GENERAL SESSION II - DECEMBER 1 needed programs is difficult. Maryanne presented

question "What can we do in this committee to Due to a delay starting, delegates to the Race help with funding?" Diane Graham-Henry working Walk Committee who had not yet voted were sent on educational video and Adam Schmenk from over from the Hyatt to vote. Logistics issues of National Office can help with video from managing two hotels in relationship to voting, championships. As Maryanne explained the video copying, etc made it difficult at times to handle would need to be a "knock your socks off" type to business. This reprise worked out well for our stimulate interest. Diane talked about grants committee. possibilities. She explained about an organization

called "Donor's Forum," it is the bank of money Meeting called to order by Vince Peters, Chair. with lots of types of grants many with very few Committee sign-in with verification of association criteria. Bill Pollinger brought up the National delegates in attendance confirmed the RW Office program for videos through the media committee had a quorum to conduct business. department. Lyle Knudson of www.track-

tech.com has videos of many of the national SUBCOMMITTEE REPORTS CONTINUE championships in the race walk. Maryanne

explained that there is difficulty with getting videos Standards - Steve Vaitones Changes to from whoever has them. Bob Bowman said the standards are used to limit the field size and national office gets the video of championships maintain quality of competition. At this time, there form IAAF. After discussion, Committee will work is no need to change our qualifying standards and with Adam Schmenk on securing videos. New will continue using the standards from last year. brochure about Race Walking needed. Maryanne

asked for two volunteers to create the brochure. Indoor Nationals: Action Item: Bert Pickell and Carolee Stephens Women: 3000m Race Walk 14:40.00 volunteered and set a working time frame of two (Mile Race Walk 7:20.00) months to get a working copy of the brochure Men: 5000m Race Walk 22:00.00 done. (3000m Race Walk 12:45.00)

Outdoor Nationals: New ideas for talent identification needed: 50Km - none • Information sheet about how to move Men 20Km 1:36:00; running into race walking. Vince did one Women 20Km 1:50:00, last year, it is on his computer. Jr. Men 10Km 51:00; • A school introduction program that would Jr. Women 10Km 55:00. be written up in outline form with sort of a 2008 Olympic Trials: "RW in a Box." Men 50Km - 4:45:00; • An idea that needs no funding, just a Men 20Km 1:36:00; person to do it was mentioned by Bill Women 20Km 1:48:00, Pollinger. Give out the list universities and Millrose Games standard for the mile was colleges offering RW scholarship discussed because Gary Westerfield has been opportunities at Spring Track Clinic in your asked to coordinate RW fields. Chief point is to area. maintain a level of athleticism for the short Indianapolis, Indiana Š 2006

• AC Jaime expresses that we have to work Race Walking Committee voted to supports Bob with kids. Bowman's nomination and re-election to the IAAF • High School Rulebook lists rules of race RW committee. walking again this year. • Provide coaches with basic training Site Selection - Mike Rohl following the "Learn by Doing" seminars Written report available. 2007 Open Men's and held in Illinois. Women's National Race Walking Championships/Grand Prix events with Prize AC Jaime reported on the Junior Camp in Pharr, money starred *. Texas from December 26-31 has opening for 25 Jan 28 *USA 50km Race Walk athletes (15 & older). Cost is $200. Championship (M & W) Chula Vista, CA Diane Graham-Henry reported on development of Feb 2 USA 1 Mile Indoor Championship DVD. Currently has lots of footage -15K, Junior (M & W) Millrose Games 15K, JO age specific footage, etc. Also program Feb 24-25 *AT&T USA Indoor Track & Field will have clinic instruction, some historic Championship Boston, MA information, training programs and interviews with (5000m Men, 3000m Women) Olympians. Contact Diane for more information. Mar 17 *Pan Am Cup Trials - Palmetto Bay, FL (10km JR Men & Women, 20km Medical Services: Maryanne Daniel reported that SR Men & Women) there is new protocol for using inhalers. USATF Jun 2 *USA 10km Race Walk hotline can be called to get information. Championship (OM, OW) Niagara Falls, NY Athletes for the Disabled - AC Linnerud Athletes June 23-24 *AT&T USA Outdoor Track & Field are categorized by disability. Their events need Championships - Indianapolis, IN track and field officials. See Barbara Chambers, (20km Men and 20Km Women; Chair of Athletes for the Disabled, 291 Comfort 10Km JR Men and Women) Dr., Henderson, NV 89074 [email protected] if Aug 19 USA 15km Nationals (M & W, Jr. interested in volunteering. Contact: Brian Walker, M & W) Minneapolis, MN National Wheelchair Games will be held in Bruce Leasure Milwaukee, WI, June 19-23, 2007. Art Klein [email protected] agreed to cover Athletes for the Disabled for AC in Sep 16 *USA 40 Km Race Walk Honolulu at 2007 Annual Meeting. Everyone is Championship -NJ entitled to a fair; equal opportunity to compete - (SR Men & Women, Masters Men the Americans for Disability Act has teeth in it. and Women) Oct 6 *USA 5km Race Walk IAAF - Bob Bowman, member IAAF Race Walking Championship - Kingsport, TN Committee Written report available. The IAAF (Open, JR. and Masters Men and Race Walking Committee met on May 15th in Women) LaCoruna, Spain, the site of the 2006 IAAF Race Oct 14 *USA 1 Hour National Walking World Cup. The major items discussed Championship - Waltham, MA were: (Open, JR, Masters Men and • Examination Seminar for the selection of Women) the International Race Walking Judges Oct 28 USA 30Km Race Walk National (Level III) Panel for 2007-2010. Also as Championships - Hauppauge, NY mentioned before, an English speaking (Open and Masters Men and Level II seminar was held in June, 2006 in Women) Indianapolis. • Race Walking Challenge series including All 2008 events are up for bids except for 15m 2006 Overview, 2007 Dates, and National, 50K (Masters/Open Women), 50K Regulations and 2007 Final. Olympic Trials, and 20K Open Men/Women • Future Event Reports - Osaka 2007, Olympic Trials. Cheboksary 2008 • Information Technology - SEIKO update of Gary Westerfield - Junior women race at Outdoor data collection and display system Championship needs to be on Sunday in • Area Reports Indianapolis, IN June 23-24.

Minutes of the 28th Annual Meeting

If you need information site selection, call Mike Art 15 - Implementation: Makeup, Duties and Rohl 570-772-5188 (cell) or 570-662-4645 (office). responsibilities of RRTC. Rejected Don't call 3-5 or at 9:00 when putting the kids to bed. Art 17 - Coaches Advisory Committee - changes in makeup of committee – approved as amended Committee voted to accept the site selection subcommittee report. Every committee's operating procedures will be reviewed by L&L for consistency and have Coach's Education - Wayne Armbrust reported operating procedures published in the Governance coach's education hopes to update deficiencies in Manual. graphics part of the RW Level I course. RW Grand Prix Report – Michael Roth absent – Event Reports Report given by Vince Peters Vince reported that • World Cup, La Coruna, Spain May 2006 - Grand Prix races had good participation with 55 written report provided by Head Manager, Bill men and 45 women scoring at least 1 point. Also Pollinger. In summary, the World Cup was a more events had prize money in 2006. 2007 clear success for the US team. Good Grand Prix has an end of the year bonus in it. A transportation and housing removed many tri-fold pamphlet will be created and distributed to concerns. highlight the Grand Prix series. College athletes do • Outdoor Championship - Indianapolis, IN - not earn prize money, but can turn in expenses. In Cheryl Sunman Suggestions: Add extra lap 2007, it is hoped to add local youth races in at start so athletes have only 3/4 lap at finish. conjunction with the event to promote race Have clocks on course at start. Sufficient walking (recommended distance is 1000m or judges remaining on course to properly judged 2000m). Announcement was also made that Mike remaining athletes when first finishers move Roth is moving to North Carolina and will be into stadium. Other recommendations were getting married. Congratulations Mike! made in June at time of event. • 50K National Championship - Clermont, FL Associations - Bruce Leasure stated he had no Sandy DeNoon reported that we had 12 report. However, he did present the question finishers. Suggestion made to focus on team about how to bring in LDR community, who is not competition. much interested in race walking. General • USA-Canada Dual Meet - Minneapolis, MN discussion followed with no action. AC Jaime reported good meet with good assistant in Heidi Hauch. USA won overall title, Ethics Report - Bill Pollinger A National Ethics with the women winning and the men’s squad Code was finished in October. It was reviewed losing. Dual USA/Canada Meet will be August and approved by USOC, USATF Board approved, 12, 2007 in Hauppauge, NY. and Code will be implemented as June 1, 2007. Request is that all associations adopt the National Additional event - the first NACAC open area Ethics Code and procedures for handling competition is planned to be held in 2007 (20km complaints. Men and Women). Action Item: Vince will get date and add to our calendar. Masters – Carolee Stephens. Discussion and concerns were expressed about the USATF is not sending a team to the World appropriateness of road courses used by the University Games. Masters Committee for their National 10K Championship. Also concern expressed as to Law & Legislation - Ray Funkhouser reported on whether the Masters Committee has a L&L items tabled from 2005. representative who checks to be sure proper planning is being implemented for the road event Art 9(H) - Amends procedures for committee at the National Championship. It appeared that no elections. Deletes statement about 5 members of person from the North Carolina local organizing the Committee may request assistance of committee was knowledgeable enough about race Organizational Services. Approved as amended. walking to prepare adequately for the event. Action Item: The Race Walking Committee voted Art 13(B) - In order to participate as a USATF to have our chair discuss the situation with the Committee member, an individual must be a new chair of Masters Track & Field on a one to one member of USATF. Approved basis. Indianapolis, Indiana Š 2006

The Race Walk Committee broke into regions to senior at Central Methodist University in Missouri do planning for regional race walk events. and was a member of our 2006 NACAC U23 team. Vince expressed appreciation and thanks to the Meeting recessed 11:50 a.m. Race Directors of the RW Grand Prix Series: Bobby Baker, 5Km; Allen James, 10Km; Bruce Leasure, 15Km; Cheryl Sunman, 20Km; Philip GENERAL SESSION III - DECEMBER 2 Dunn, 30Km; Elliott Denman, 40Km; Justin Kuo, 1 Hour; Gary Westerfield, World Cup Trials. Meeting called to order by Vince Peters, Chair at 10:00 a.m. Committee sign-in with verification of Equipment/Facilities - Dale Mulanax. The only association delegates in attendance confirmed the topic of concern to race walking at the meeting RW committee had a quorum to conduct was the discussion of track cortication. business. Association Update - This year background REPORTS/ANNOUNCEMENTS/BUSINESS checks on people who work directly with youth age athletes is required. Each association has NACAC report - Gary Westerfield reported that he their own person who handles this. Every person and Ron Daniel had been appointed to a NACAC who works directly with youth should go through walking committee. Proposal of a NACAC Cup for the process. Check with your association on Under 23, but countries in the area do not want to forms and procedures. fund. Road Running Technical Council - The job of 2006 Race Walk Committee Awards this group is the certification of Road Racing As announced at the breakfast, the following courses. David Katz is the AIMS certifier for USA. received awards: Justin Kuo is on that committee. The committee's - Ron Zinn Outstanding Female Race newsletter entitled "Measurement" is a resource Walker for anyone wanting to certify a road course. Kevin Eastler - Ron Zinn Outstanding Male Race Walker No new business was brought up. Katy Hayes - Henry Laskau Outstanding Junior Female Race Walker Meeting adjourned 11:30 a.m. Mike Kazmierczak - Henry Laskau Outstanding Junior Male Race Walker Scientific Services - Jan Price was late for our Indiana - Outstanding Association last session due to other meeting commitments Don DeNoon - Mike Riban Outstanding and was unable to present the information she Contributor want to provide. She asked to include in our minutes, cautions about using herbal remedies Grand Prix Awards without checking with your doctor. She especially Individual cautioned about the use of Black Cohosh (linked Men Women to liver damage), pomegranate juice (linked to 1st Tim Seaman 1st Jolene Moore interference with common medications), Yohimbe 2nd Ray Sharp 2nd Deb Huberty and Noni Juice (excess potassium). A final caution 3rd Kevin Eastler 3rd Maria Michta about fat burners - in Jan's words - there is no 4th Matt Boyles 4th good fat burner. 5th Dave McGovern 5th Heidi Hauch 6th Mike Tarantino 6th Joanne Dow Respectfully submitted,

Team Ginger Mulanax Men Women Secretary 1st Versano Chocolate 1st Pegasus Ath. Club 2nd Pegasus Athletic Club 2nd Indiana Race Walkers 3rd Shore Athletics 2nd Walk USA 2nd So-Cal Race Walkers 2nd Chicago Walking Club Al Heppner Memorial Scholarship was presented to Patrick Stroupe, Fayette, MO. Patrick is a Minutes of the 28th Annual Meeting

Development Programs

Indianapolis, Indiana Š 2006 Minutes of the 28th Annual Meeting

Joint Men/Women’s education program during the San Antonio USATFCCCA convention. Elite athletes/coaches Development Committees will learn how to plan a yearly training program. We have done many clinics on techniques, but the DECEMBER 1 focus of this summit would teach how to put all the information together into a training program. The session was called to order by Chairs Sue This would be for our post-collegiate combined Humphrey and Larry James. event athletes. Hall and Turek will also go to the Las Vegas meetings to take notes to pass on to Single and broad event chairs were introduced to their event’s athletes. Having athletes reach the the group. international A standard is a vital goal for the 07 season. There will be a combined event meet in REPORTS GIVEN BY THE BROAD EVENT CHAIRS early July.

James Williams, Sprints, and Orin Richburg, He also said that the Reno Summit is an Relays, reported that the top 25 sprinters were example of how our programs have been invited to participate in the relay project. Over 200 successful over the years. At first, we went to athletes took part in the various relay events international experts for help in this event. Now, domestic and internationally. Some of the events they come to us for information. Biomechanist had a state, a regional and others had a national Peter McGinnis has taken years of film to analyze flavor. The High Performance Centers are well this event for our athletes/coaches. Next year attended with the athletes/coaches coming to Olympic medalist will head up view videos between rounds and after their the group. competitions. The Ralph Mann Sprint/Hurdle Seminars in Vegas will be opened up to all Craig Poole, Female Jumps and Combined coaches this year. There will be different sessions Events, said the year started off with a jump camp for elite coaches and for those of emerging elite in Tucson in January of 06. Athletes in the LJ, TJ, athletes. and heptathlon met with podium coaches to learn about each event’s needs. The PV summit in John McNichols, Hurdles, told the group that Reno is coming up in January and there will be a their main project at the outdoor nationals involved power meet at BYU in early June. The format will filming each lane in the 100/110/400 hurdles. This be one of race and rest and race. In 04 when this data was used to evaluate each athlete’s race and type of meet was held, 27 A standards were record touchdown times for each athlete. He will achieved. There will be a HP center at the track be interested in how many coaches attend the and the participant hotel will be across the street. open sessions at the Ralph Mann seminars. There are shuttles from the Salt Lake City airport to Provo. Latanya Sheffield, Hurdles, said she was very impressed with the type of studies Dr. Connolly is Steve Simmons, Men’s Horizontal Jumps, told doing and how this information can be used to the group of an upcoming clinic in Orlando in mid- continue to clean up our sport. She has worked December. He will have Mel Ramey, biomechanist, with the representatives in the Athlete Advisory there to explain his force plate work with the USA Committee to encourage our elite athletes’ jumpers. Local high school coaches will also be participation in High Performance activities. At invited to watch along with the elite athletes. He times, she has had trouble getting some athletes shared with the coaches that he ranks the jumpers actually attending the selected meets after they based on how they compete against the best had agreed to run. This situation needs to change jumpers of the world and not just based on a and athletes need to follow through with their performance. He said he hosted three HP centers plans once they have given their word to in 06 at Mt. SAC, Modesto, and Prefontaine. He participate and made travel plans. Several 400m looks for progress in the jumpers and doesn’t want hurdlers were part of the relay program which to just repeat the same information to the athletes helped them get races in early in the season. over and over again. He encouraged other Junior programs will be included at the Junior coordinators to invite local coaches to their HP Outdoor Nationals in 07. activities and to help the athletes gain sponsorships when possible. Scott Hall, Combined Events, commented that John Turek and he are planning a podium Indianapolis, Indiana Š 2006

Rose Monday and Gordon Thompson, athletes aren’t funded, they can still come and Distances, shared that they want to promote a HP throw at their own expense. She felt that the series in 07 which will promote high level races athletes need to have a series of meets to throw in leading to achieving the A standard in 07. There during the season. will be meets at Stanford and during early June in Southern California. These races will have rabbits Criss Somerlot, Men’s Throws, said that doing a and be run at the time of day which is best for lot of the projects together with men and women racing. There also have been several projects at has proven successful. Bud Rasmussen is doing a the Baylor Center in Dallas involving running good job at Chula Vista. The top two male biomechanics and genomics. Dr. Polo has 12 high hammer throwers are back in training and two speed cameras set up on an indoor track which others are working with Olympian Judd Logan. can film angles overhead, from the side, front, and Our athletes in the javelin are also young and we back. The steeple chasers are also filming their have 2 A standard throwers now. In the discus, hurdle action for analysis. Dr. Connolly has been our throwers are ranked #6,7, and 8 with two more researching various ways to use genomics to in the world’s Top 25. The shot is a strong USA predict illnesses, overtraining, and what markers event with the world’s #1, 2, 3, and 6 all from the various drugs would leave in the athlete’s DNA. US. This is without who was hurt Scientists and coaches are also studying a this year. Criss reported that the men’s throws runner’s foot strike. They are working with Dr. have a large number of “A” standard athletes. Mann to see what the sprinters use for foot There is good depth and athletes/coaches are strengthening and how they reduce their ground really using the scientific approach. contact times. We will have a camp for the steeplers at Chula Vista using the force plates to Tony Campbell, Olympic Training Center measure the effectiveness of hurdle clearances. Director, reported that his staff is actively This event area realizes we must find some recruiting new members of the HP group at Chula breakthroughs in these events which lead to Vista. There are several programs, including international medals. resident, short term, and daily uses. Top USA athletes and their coaches can apply to live/train Rita Somerlot, Women’s Throws, said that the there by contacting Duffy Mahoney and Tony. throwers used 8 different meets this year to Other resident programs include kayaking and evaluate athlete’s biomechanics and training. Para Olympics along with track & field. Using athletes’ requests, she sponsored several meets using the prelims and finals concept with a Mary Anne Daniel, Race Walk, stated that they 2 day format. To further crack the code, she had have one HP funded activity this year. It is a activities which would challenge the throwers emerging elite race walk camp in South Texas. psychologically as well as physically. After the The main problem this event area has is that it isn’t prelims day, athletes would review their throws in many scholastic programs. They must develop and use Dartfish along with talking to the sport a better talent ID plan as most of the top walkers scientists. Bing Yu reviewed the throws and talked now are ending their careers. to the throwers. The throwers’ coaches will meet with the scientists in Las Vegas in mid-December. Mike Holman, Learn by Doing Coaching Clinics, There was a javelin summit in October hosted by reported that he is putting together a winter Gill Athletics. Several athletes and coaches coaches’ camp in Orlando to go along with the attended and heard talks from foreign coaches. In summer camp at Chula Vista. Top junior level the javelin event, had an outstanding coaches are invited to the camp which teaches year setting a new American Record five different how to write workouts, how to plan a training year, times. In the , we had 5 ladies reach the how to teach and do the various techniques, and A standard and 6 B’s. Our top thrower, Jill how to apply science to their coaching. Marsha Camarena, was ranked #10 in the world. In the Horan and Apryl Hampton help from the women’s discus, earned a silver medal at side. Mike Corn contributes from Coaches the World Cup and was ranked #9 in the world. Education. Coaches who had athletes entered in We have 3 “A” standards and 1 “B” in this event. the USATF Junior Nationals were contacted about Finally, in the hammer throw, the top six athletes these camps. are under 29 years old and we have two over 230’. Rita is preparing a meet schedule for the 07 The meeting was adjourned. season and publishing it now. Athletes will know when we will have HPC meets and if certain Minutes of the 28th Annual Meeting

Sports Medicine our outstanding sports psychology program. Our psychologists support our athletes, And Sports Sciences coaches and staffs year-round – in training and at meets. I. Educational Presentation – Preparation for D. Doping Control - Mark Troxler, D.O. gave Osaka and Beijing an update on our doping control program. A. Environmental and Physiological Issues- E. Medical Services - Jack Ransone, PhD, Dr. David Martin gave a background and reported on our support at national history of USATF athletes competing in championships and international meets. Asia. He presented data about expected F. Nominations for the medical staff for environmental, weather and social issues international competitions for 2007 were to expect. He showed examples of voted upon. training strategies to incorporate jet lag and altitude training with the above III. Adjournment factors. B. Dr. Ross Flowers and Dr. Margaret Ottley Respectfully submitted, discussed sports psychology issues. Their experience at the 2006 World Junior Bob Adams, D.O. Championships in Beijing provided specific issues and solutions. C. Dr. Monique Burton presented medical issues from the Junior meet in Beijing. She was emphasizing preparation, prevention and treatment of heat injuries and dietary factors.

II. Business Session A. IAAF Medical Committee - Harmon Brown, MD Dr. Brown reported on the recent changes in doping control from the IOC, IAAF, WADA and USADA. He attended the USATF Doping Control seminar in Lausanne, Switzerland in October along with Dr. Adams and Dr. Troxler. He explained the IAAF sports Medicine courses planned in the different world regions. He edited the Sports Medicine textbook used in the lectures. B. Sports Science Committee - Harmon Brown, M.D. He explained the relationship between our committee and the USATF High Performance Committee which is chaired by Brooks Johnson. We will utilize our biomechanical experts for research and we will use Dartfish technology as a coaching aid at selected national and international meets. The Baylor Medical Center will support us in biomechanical research and in a program using protein and genome predictors as indicators training guides. Ben Levine will continue research and guidance in altitude training. C. Sports Psychology - Ralph Vernaccia, PhD, and Rick McGuire, PhD, reported on Indianapolis, Indiana Š 2006 Minutes of the 28th Annual Meeting

Long Distance Running Programs

Indianapolis, Indiana Š 2006 Minutes of the 28th Annual Meeting

Men’s Long Distance Running that the mix of members on the committee is dynamic. Executive Committee 5. Athlete Registry: A discussion ensued NOVEMBER 30 regarding the idea of a registry/license for professional long distance runners (U.S. and Attendees: Executive Committee Members: foreign) who are earning prize money in the Glenn Latimer (Chair), Keith Dowling (Vice Chair), U.S. The issuance of a license would enable all Mark Winitz (Secretary), Philip Greenwald such athletes to be in a pool for out-of- (Treasurer), , Creigh Kelley, Max King, competition drug test. Glenn suggested that David Martin, Robert Sevene, Tomy Sitton, and the license fees would help subsidize the costs Allan Steinfeld of USADA testing of these athletes. David Katz recommended that U.S. road races get Guests: Scott Christensen, Jim Estes, Fred Finke, together and push for the registry, and solicit Richard Finn, Jimmy Freeman, Pat Glover, Will support from international events. Mary Graustein, Sam Grotewold, Jack Hazen, David Wittenberg suggested that major LDR events Katz, , Bob Latham, Mark Plaatjes, Joe would favor shifting some of the funds that Vigil, and Mary Wittenberg they pay for in-competition drug testing to no- notice out-of-competition testing. Phil ACTIVITIES Greenwald noted that this program would Men’s LDR Chair Glenn Latimer convened the require the “buy-in” of a large number of meeting at 8:10 a.m. events.

1. Introductions: The Chair introduced the new Mark Winitz made a motion for the MLDR appointed committee members: Athletes: Committee to draft a resolution and present it Max King (present), , Fasil for LDR Division approval that would: (1) Bizuneh, Justin Young, and Matt Gonzales, Request the USATF Board of Directors and and coaches Bob Sevene (present) and Tomy staff to make the creation of a licensing Sitton (present) and asked for approval of program for LDR professional athletes these appointees. Unanimously approved competing in the U.S. a top priority and to work with USADA/WADA to iron out details, 2. USATF Code of Ethics: The Chair briefly and (2) express MLDR support of mandatory mentioned USA Track & Field’s new Code of drug testing programs created by World Ethics for the federation’s decision-making Marathon Majors and PRRO Circuit races at bodies (to be implemented January 1, 2007) their events. The motion was seconded and and asked that committee members review approved. Winitz was directed to draft the the Code summary in their convention packets resolution and present it at the LDR Division and report any conflicts of interest to him meeting. immediately. 6. International Competition Review (2006): 3. IAAF Report: David Katz (guest) reported that Men’s team reports were presented for the the IAAF is splitting off road racing jurisdiction following competitions: 2006 IAAF World from the current IAAF Cross Country & Road Road Running Championship (Hungary) Running Committee and forming a separate reported by Mark Plaatjes, and 2006 Road Running Commission, to which Mary International Chiba Ekiden (reported by Bob Wittenberg has been appointed. He noted that Sevene). Anne Timmons (incumbent) and Mary Wittenberg are running for a seat on the The desirability of having teams travel together reorganized IAAF Cross Country Committee in to international competitions was discussed. the elections for IAAF positions at this Annual The Chair expressed that this is important Meeting. logistically, and for team solidarity and planning. Ian Dobson and Max King said they 4. MLDR Mission: The Chair discussed the favor united team travel as long as it is mission of MLDR and noted that our recent convenient for athletes (in terms of scheduling international teams have had excellent results, and flight routes). that we are developing quality athletes, and Indianapolis, Indiana Š 2006

The Chair made the following motion -- 10. 2005 Men’s LDR Awards: Mark Winitz whenever feasible have the USA men’s announced the winners of the three annual international LDR teams travel together. awards bestowed by Men’s LDR (see MLDR, Discussion followed. David Katz suggested a Session 2 below for details). friendly amendment to consult Sandy Snow in this regard because she has much experience 11. Men’s LDR Championships Subcommittee: with coordinating team travel. Friendly Bob Latham discussed 2006 MLDR amendment accepted. Motion with Championship awards and beyond (see amendment seconded by Mr. Katz. Motion MLDR, Session 3 below for details). passed. 12. Finance/Budget: Phil Greenwald (Treasurer) Mary Wittenberg suggested that it is reported that the proposed 2007 budget for advantageous for USATF to create a PR MLDR is about the same as in 2006 ($18,000). strategy for each international team in conjunction with team leaders, etc. For 13. Development: The following clinics and example, if we are sending a “development” distance summits were briefly discussed: team to Chiba, we should announce and • Marathon team clinics preparing for Osaka promote it as such. She also suggested that (’07 World Champs) and Beijing (’08 USATF emphasize the importance and Olympic Games) significance of individual athletes being • Boulder (February, ’07) selected for an international team since media • California (May, ’07) pays attention when (a local) athlete is on one • High Performance Distance Summit of these teams. Bob Sevene commented that (Dec.’07, Las Vegas). it is challenging for team leaders to form competitive strategies when they don’t know The meeting adjourned at 10:10 a.m. who is on the team until the trip commences.

Fasil Bizuneh (absent) sent a same day email for Executive Committee members suggesting Men’s Long Distance Running that international team selectors try to select a “high profile” athlete for teams early in the GENERAL SESSIONS selection process, which will spark other top U.S. athletes to accept invitations to compete Attendees on these teams. The following individuals attended one or more of the MLDR sessions: Glenn Latimer (Chair), Keith 7. 2008 Men’s Olympic Marathon Trials Dowling (Vice Chair), Philip Greenwald (Treasurer), Update: 121 qualifiers to date. The Chair Mark Winitz (Secretary), Andrew Allden, Ryan reviewed the selection process and said the Borque, Ted Bowers, Alex Cuozzo, Jeff Barman, selection committee was overwhelmingly in Ken Ellis, Jimmy D. Freeman, Matt Gabrielson, Pat favor of New York. Sam Grotewold (NYC Goodwin, William Graustein, Dennis Groll, Kent Marathon) reviewed the marathon course (five Hoffmeyer, Brian Jones, Max King, Bob Latham, 8K loops in Central Park plus 2K) and the Harold Leonard, David Martin, Teddy Mitchell, opportunities for U.S. men to preview it. The Ricky Moore, Gary Morgan, Al Morris, Ron Pate, loop is the same as for the New York Road Jim Peterson, Mark Plaatjes, Bill Quinlisk, Bob Runners 8K (USA Men’s 8K Championship). Sevene, Tony Sitton, Allan Steinfeld, Phil Stewart, Grotewold and Mary Wittenberg provided and Jack Wing. details of the comprehensive media package for the event which will include same-day spot Guests coverage on NBC’s Today show, a live stream Dave Allen, Eric Barron, David, Buysse, Don on nbctv.com, and a nationally aired 1/2-hour Chapin, Charles DesJardins, John Erickson, Jim highlight show that same afternoon. Estes, Fred Finke, James Garcia, Paul Greer, Sam Grotewold, Jebreh Harris, Jack Hazen, Charlie 9. Cross Country: The Chair briefly previewed Helton, Barrett Hopper, Thom Hunt, David Katz, the 2007 USA Cross Country Team Trials in Gene Newman, Zika Palmer, Roy Pirrung, Pete Boulder, CO (see MLDR, Session 3 below for Riegel, Bill Roe, Ian Seecof, Mike Scott, Don details). Shepan, Scott Slade, Lloyd Stephenson, Tracy

Minutes of the 28th Annual Meeting

Sundlun, , Jack Wickens, Bob Willey, New USATF Logo: Bill Roe Mary Wittenberg, and Mark Zenobia Bill explained the marketing decisions that spurred the creation of the new USATF logo. He described the new apparel merchandising opportunities SESSION 1 - DECEMBER 1 created with the new logo, explaining that Nike felt that the old logo did not effectively express the The meeting was called to order by Chair Glenn dynamic and fluid nature of track and field. Latimer at 10:15 a.m. USATF Membership Fee Increase: Bill Roe Attendance/Roll Call: Secretary Mark Winitz Bill elaborated on some of the decisions that briefly reviewed the criteria for committee resulted in the new fee structure, and described membership and voting He then performed a roll how additional revenue from the fee increase will call. be used for new member programs. He acknowledged that the increase will affect the Minutes from 2005 and 2006 Agenda A motion bottom lines of elite clubs, which often operate on was made and seconded to accept the minutes of tight budgets and pay the member fees for their the Men’s Long Distance Running (MLDR) athletes. He also described a “one day” Committee from the 2005 USATF Annual Meeting. membership package that Andy Martin is creating. There was no discussion. The motion passed. Rules Report: Phil Greenwald The MLDR agenda for the 2006 USATF Annual The report covered suggested changes to Meeting was accepted. competition rules as submitted to the Rules Committee which are of interest to, or pertain to, Athlete Registry Glenn Latimer LDR. The committee made recommendations on The Chair reviewed the initiative advocated by the the following rules items: LDR Division to create an athlete registry/licensing program for all (U.S. and foreign) professional long Rules Item 9 (defines eligibility requirements for distance runners competing in U.S. road races for non-resident members of an Association who wish prize money. This annual license would be a to compete for a team in long distance running in prerequisite for athletes to win prize money, and that Association): The committee voted (18-2) in the license would enable all such athletes to be in favor of this rules change)--but with a provision a pool for out-of-competition drug test. The that waives limitations for athletes who reside in an license fees would help pay the costs for USADA association which is adjacent to the association of testing of athletes which are not currently in its membership. Request made to bring back for testing pool. Latimer also mentioned that many committee consideration with provision. foreign athletes are in the U.S. with inappropriate visas for competing professionally. Rules Item 22 (prohibits the use of audio, video, and similar electronic devices in competition, Discussion ensued. Phil Greenwald suggested that including LDR): The committee voted 14-7 to the issues of athlete licensing and athlete visas be recommend approval for this rules amendment. kept separate so as not to dilute, or add another level of legal complexity, to the registry initiative. The committee recessed at noon. Zika Palmer (Zap Fitness) expressed concern about the additional financial burden a license would place on athletes. Jeff Darman (RRCA) SESSION 2- DECEMBER 1 recommended that an initial step should be to create a budget to determine how many athletes The meeting reconvened at 2:05 p.m. might be tested. Bob Sevene expressed the license/registry would be a great benefit to the IAAF Technical Issues Report: David Katz sport, would enhance its profile, and that a David Katz reported that the IAAF will not retract publicized budget for the program might spur from its position that Masters competitive divisions additional funding from other organizations. start at age 35 (instead of age 40 which USATF has been lobbying for). He also reported that the Bill Roe explained that details of creating this IAAF may be looking into allowing transponder registry must be examined by USATF with legal (chip) timing for official results. and practical consideration.

Indianapolis, Indiana Š 2006

Selection of IAAF Representative Positions Men’s LDR Awards: Mark Winitz Glenn Latimer The recipients of the awards traditionally given out The results of the election for IAAF representative by the MLDR Committee were announced seats were announced. At this point, the Chair (nominations were taken, and voting conducted, expressed concern about the results of voting for by e-mail prior to the convention). The award USATF’s representative for the IAAF Cross winners are: Country Committee. He expressed disappointment that the delegation did not elect the candidate Scott Hamilton Award: Keith Hanson and who had the recommendation of all three USATF Kevin Hanson (Michigan Association) LDR Committees, and suggested that USATF Robert E. Decelle Award: Dan Lincoln examine the system, and that he would raise this H. Browning Ross Merit Award: Joe Newton issue at the USATF Board of Directors’ Meeting. Rules Report (Continued): Phil Greenwald USA Men’s Olympic Marathon Trials Update The committee made recommendations on the Mary Wittenberg and Sam Grotewold provided an following rules items: overview and update about the Marathon Trials. Rules Item 29 (timing of LDR events recorded Wittenberg detailed the course and plans for to 1/10th second): Recommended television coverage. Sam spoke about Rules Item 50 (rules governing designated opportunities for expected contenders to preview pacesetters in LDR events): Not the venue and the course. Recommended Rules Item 54 (road records must meet 2006 International Events Reports by Team Leaders certification standards): Recommended 2006 IAAF World Road Running Championship reported by Mark Plaatjes (Team Leader). 2006 The committee recessed at 4:00 p.m. Chiba Ekiden reported by Bob Sevene (Team Leader). SESSION 3 - DECEMBER 2 IAAF Report: Bob Hersh Reported the following: The meeting reconvened at 2:05 p.m. 2006 IAAF World Road Running Championships (Hungary) were successful. 2007 IAAF World Road New LDR Award: Glenn Latimer Running Championships have been awarded to The Chair made a motion to create a new MLDR Udine, Italy (1/2 marathon) and 2008 to Rio, Brazil annual award, the Allan Steinfeld Award bestowed (15K). The IAAF is discussing linking future World to the LDR event of the year. Seconded- Running Championships (starting in 2009) to Unanimously passed existing, established, highly-visible road races. Membership Fee Increases: Fred Finke IAAF is now acknowledging that road running is an All funds from membership fee increases will to go important part of the sport. In the past, the IAAF’s to direct athlete support programs. For MLDR, the focus has largely been on cross country. There is a allocation in 2007 will be $4,000 to $5,000. possibility that the IAAF will hire a staff member who is dedicated to LDR. Mountain, Ultra, and Trail (MUT) Council Report: Roy Pirrung International Team Selection and USATF Grant Roy provided a brief review of the 2006 mountain Process for Distance Runners: Jim Estes and trail championships and world events. He then outlined the criteria for men’s LDR team selections reviewed events in 2007. in 2007 and the grant process for awarding stipends to distance runners. Cross Country Report: Mike Scott Mike (Chair, Cross Country Council) summarized a Distance Summits: Glenn. Latimer very successful cross country year for U.S. men. The Chair announced the following Distance He noted that cross country is continuing to Summits for athletes and coaches; Las Vegas become more competitive worldwide. He noted, in (Dec. 2006 and 2007), Boulder, CO (at USA Cross particular, the performances of Country Championships). Top coaches, exercise and at the 2006 IAAF World Cross physiology Country Championships.

Minutes of the 28th Annual Meeting

Additional Championship Awards: 2007 USA Substance Abuse: Jim Peterson National Club Cross Country Championships Jim Peterson presented the substance abuse (Westchester, OH), 2008 USA Winter Cross report. Country Championships (San Diego, CA). At this point, Craig Masback visited the meeting. Mike reported that the Cross Country Council is He discussed items related to the Registered starting to promote our championships through Coach system that is being added to USATF’s local convention and visitors bureaus. Zero Tolerance Plan. He also mentioned the value of Jim Estes in the USATF national office and the Rules Report (Continued): Phil Greenwald excitement building around the 2008 U.S. Olympic The committee made recommendations on the Marathon Trials events. following rules items: Associations Committee Report: Alan Roth Rules Item 5: Tabled Alan discussed enhancements that have been Rules Item 9: Approved as amended. made to America’s Running Routes. He also discussed the following programs that will be Budget/Fiscal: Phil Greenwald unveiled: Phil Greenwald distributed the MLDR budget summary. He reported that MLDR had requested • A program to manage road race volunteers $18,000 for its administrative budget (the Budget through conference call communications via Committee granted it) about the same budget level the Internet before, during, and after as last year. sanctioned events.

MLDR Championships/USA Road Circuit Events • A large, randomized study on stretching and its (2007): Bob Latham, Glenn Latimer effectiveness, conducted by USATF. The following MLDR Championships were approved: Chair Glenn Latimer adjourned the meeting at 3:45 PM 1/14/07 Half Marathon—Houston Aramco Half Marathon, Houston, TX (Previously Respectfully submitted by: approved) 3/10/07 15K—Gate River Run, Jacksonville, FL Mark Winitz, Secretary 3/17/07 NYRR 8K, New York, NY 5/12/07 25K—Fifth Third River Bank Run, Grand Rapids, MI Women’s Long Distance Running 5/20/07 Marathon Road Relay—Colfax Marathon, Denver, CO Executive Committee 7/10/07 Peachtree 10K, , Georgia 9/3/07 20K—New Alliance New Haven 20K, THURSDAY, NOVEMBER 30 New Haven, CT 9/16/07 5K—CVS/Pharmacy Downtown 5K, Present: Elizabeth Phillips, Kathy Nary, Kim Providence, RI Keenan-Kirkpatrick, Nina Kuscsik, Julie McKinney, 10/7/07 10M—Twin Cities 10-Mile, Minneapolis, Mickey Piscitelli, Jenny Crain, Nicole Aish, Janet MN Robertz, Will Lindgren, Fred Finke, Jim Estes, Kelly 11/3/07 U.S. Men’s Olympic Trials Marathon, Flathers and Virginia Brophy Achman. NYC There was discussion concerning the 2007-2008 2008 prize money for Boston and how deep into the list 10/5/08 of finishers the prize money should reach. It was noted that our other national championship races Association Athlete Development Program: go 10 deep for prize money. Several elite athletes Brian Jones gave their point of view. Consensus us WLDR will Brian Jones provided a summary of the USATF go 10 deep in prize money for 2007 USA National AADP program in 2006. Six races served as AADP Championship. events. 22 athlete AADP slots were available and 20 were used. Four ADDP athletes made “A” standards, 6 made “B” standards. Indianapolis, Indiana Š 2006

We will request that B.A.A. go to 2 hours 55 In addition, the Podium Project in Las Vegas on minutes for qualifying standards to get more December 14-16th was mentioned. The intent of women into the trials. the project is to get our athletes onto the podium. There will be presentations on biomechanics and We will go 15 deep for prize money in the Olympic other pertinent topics. The event is open to all and Trials the extremely reasonable lodging rate of $39 per night has been negotiated. The closed portion of the session concluded at 8:45am. He reiterated that athletes do want these pre- event clinic/summit opportunities for themselves Jim Estes displayed the new logo for Olympic and their coaches. Trials competitions. It was noted that Brooks Johnson of High Will Lindgren reminded the group that we had had Performance had been working very hard to 3 outstanding bids for the Women’s Olympic ensure that monies for these clinics and summits Marathon Trials and that it was Boston that won are available to the LDR Division. the bid. Julie McKinney reported that Dave Martin has a Jim Estes reported on being very pleased with TV proposal for a distance summit to prepare for the coverage possibilities for our event in Boston. World Championships.

Fred Finke reminded those present that the entire Will Lindgren reviewed our success at scheduling LDR division could take a position regarding which the 2006 USA Running Circuit with a terrific slate candidate to support in the upcoming election. of national championship races offering over $ 240,000 in prize money and performance Finish Line Chair of the Road Running Technical incentives. The 2006 slate of USA Championship Council David Katz was welcomed and shared events included 8 races with notable with the group a proposal that any bid for a new performances recorded in all events. Marla event should include money for validation of the Runyan established a pending 30K record of course. 1:46:42 en route to winning the Twin Cities Marathon, eclipsing the previous mark of Kim He also mentioned that Gene Newman had Rosenquist (Jones) of 1:47:41 in 1986. Fresh assumed the role of RRCT Chair. David also faces including Bersagel, Hall, Akor, Coons, explained the difference between the Cross Gomez, and Alyanak made a big impact on the Country Committee vs. Cross Country circuit. Commission He reminded us that we already have 6 events Jim Estes addressed the topic of International approved for 2007 with several races increasing competitions and whether or not they were to be the amount of prize money available to our considered development opportunities. He athletes. reminded those assembled that we have been invited to send a team to Yokohama in February. USARC Final Standings: Women 1) 45 points He also reported that work is moving forward 2) Zoila Gomez 40 points regarding the “Registered Coaches” program. 3) Turena Johnson Lane 36 points 4) Jenny Crain 29 points In 2007 background checks will be done on all 5) Katie McGregor 25 points teams’ staff including those already selected. 6) Mary Akor 24 points They will be examining areas including but not 7) 22 points limited to lewd behavior, DUI in last 5 years, felony 8) 17 points convictions, use of illegal drugs, and child 9) Dana Coons 16 points molestation. 9) Ann Alyanak 16 points

He also reported that USATF plans to contest the Will also reviewed the list of 2007 USA Women’s Road Relay perhaps during the first week of May Championships previously awarded as well as in 2007. those currently under consideration for 2007, 2008 and beyond. Will was congratulated on Minutes of the 28th Annual Meeting establishing a quality slate of championship events something on their back saying that they are in which all but one participated in the AADP. pacesetter. The idea is that the pacesetter must start the race. Mickey Piscitelli reminded all to attend the Awards Breakfast on Saturday morning during which the Illegal pacesetters “shall” be disqualified. Bill WLDR Athlete of the Year award would be wants the “shall’ presented to Marla Runyan and the recently re- named Marja Bakker Contributor-of-the-Year Julie McKinney made a motion for WLDR to Award would be presented to Irene Herman. accept item 50 as presented by Bill with the word “shall” plus a cross-reference to Rule 144. Kathy The meeting recessed at 9:49 am. Nary seconded the motion. Approved

WLDR Session 2 WLDR Session 3

FRIDAY, DECEMBER 1 FRIDAY, DECEMBER 1

Bill McKee brought the following items to the Bob Hirsch reported on news and updates from attention of those in attendance: the IAAF. The 1st IAAF World Road Running Championships were held in Debrecen, Hungary Item 9: Issue: There are athletes who wish to join on October 8, 2006. This competition replaced an adjacent association because their home the IAAF World Half Marathon Championships in association doesn’t offer what they need. the international sporting calendar. Over 160 Discussion regarding whether it was an L&L or a athletes from 42 nations took part in the two races. competition rule? Is it a membership issue? The distance was 20K. “Where” it would apply? It does not belong in the Competition rule book.” took place. In 2007 the IAAF World Road Running As a group, WLDR is in favor of the concept. Championships will be held on October 14th in Motion made by Elizabeth that WLDR is supportive Udine, Italy. of the concept of Item 9, but believes that it is the According to Bob, organizers are attempting to job of the rules committee to figure out where is link the IAAF World Road Running Championship belongs. to an existing successful and popular event.

Will Lindgren seconded the motion. Approved He reminded all that 2007 IAAF World Championships in Athletics were awarded to Item 11: We were informed that it is already Osaka, Japan and will be contested there from accepted that it is at the association level that the August 25-September 2. The women’s marathon maximum number of participants per team be is slated for the final day of competition Sunday, made by games committee. That number must be September 2. Elizabeth noted that the 7am clearly stated in the entry form starting time will be beneficial for the athletes as the typical temperatures there for that time of year Item 22: Visible possession of communication are very high. Bob noted that the first 20 finishers devices including headphones and other types of in Osaka in both Men’s and Women’s World audio and visual equipment is not allowed in a Championship Marathon will get the A qualifier for competition area. Will Lindgren made a motion to the Olympics. accept item 22. Tom Cotner seconded the motion. Approved. He also reported that IAAF continues to struggle with doping issues. He attended a meeting in Item 29: Timing accuracy to one tenth of a Lausanne, Switzerland at which anti-doping second. Elizabeth made a motion for WLDR to authorities shared their findings. It appears that accept item 29 as it pertains to road racing. Will although dopers have continued to stay a step seconded the motion. Approved ahead of the testers, there is cautious optimism that the testers are catching up. Item 50 -- Rule 247 In long distance and road running events, The third World Conference on Doping in Sport pacesetters cannot offer assistance to runners. will be held in November of 2007 in Madrid, Spain. They are available to everybody. They wear It will be an important opportunity to take tock of Indianapolis, Indiana Š 2006 how far the fight against doping has come and to assistance if they very recently ordered a lot of identify the next critical tasks. merchandise with the old logo. Kathy Nary reported on our international competitions. LeeAnn Meyer recounted the success of the AADP in 2006 and encouraged all to apply for We declined the invitation to send a team to athletes in their association. Beijing. It was difficult to draft a quality team, so it was thought that it was in our best interest to Elizabeth opened the session to the floor and decline the invitation. asked those present to address what was happening in their home association. We did send a team to IAAF Road Race championship in Hungary. Our team ran in a pack *Fred Benlein of the Long Island Association’s at the Chiba Ekiden and we finished 10th. Distance Development program spoke about the Unfortunately, two of our athletes withdrew less difficulty getting recent college graduates into club than 2 weeks prior to the competition, making it and/or association teams. extremely difficult for us to fill those vacancies. *Ann Timmons related her experience with this issue. She found that the sooner following college WLDR SESSION 4 graduation you can get an athlete hooked up with a club the less likely you are to lose them from the SATURDAY, DECEMBER 3 sport. It was her opinion that it is the clubs, and not the association that provides the athletes with David Katz was present to encourage those who a training group. are putting together national championship race bid forms to include money for pre-validation. *Ray Lapinski of the New England Association Alan Roth explained how the technology of made his point that since sanction money is affordable conference calling interfaces with generated through LDR (Road Races) it should effective road race management. He gave the naturally be infused into the LDR budget. example of having course marshals located at various intersections calling the race director 30 *Larry Alserda from the Utah Association minutes prior to the start of the race. All timers described their very successful 17-race circuit. can then hear and set their watches to the gun time. He suggested that associations contact *Tom Cotner of the Pacific Northwest Association Andy Martin for the best rate for a sanctioned and *Lena Hollmann of the North Carolina event, which at this time is with Global Crossing. Association mentioned their successful events and what factors made them successful. Alan also mentioned that there are now over 90,000 routes on the Running Routes website and *Joe Lanzalotto of the New Jersey Association that course elevations will be available. mentioned that his association suffered from the lack of open women of all abilities. Others He also explained a pre-run stretch study that will commiserated with him over the dearth of open be conducted to examine the role of stretching in females especially those in the 20-29-age division. contributing to or preventing injuries. The Center for Disease Control (CDC) in Atlanta, the RRCA, *David Lawhorn from the Kentucky Association and EMMES are taking an active role in this study. discussed his success in approaching the state and private college institutions in terms of Irene Herman, our 2006 Marja Bakker, searching for open athletes. He explained their Contributor- of-the-Year Award winner, reminded successful 3 race running series. those present to be sure get a head start on familiarizing themselves with the new USATF logo It was Ray Lapinski’s belief to put the onus on the by making sure to pick up the complimentary clubs to recruit the athletes. He believed that personalized by association name banners and participation is cyclical and that as associations CDs. She explained that there would be a window we must continue to offer high quality programs to of 18 months for associations to adopt the new get the clubs interested in competing. USATF logo, which will be available for all types of merchandising by March. She mentioned that an association could apply for some financial Minutes of the 28th Annual Meeting

*Athlete and AAC liaison Nicole Aish updated the road racers in the U.S. We want to implement this group on the discussion regarding having a in stages over the next few years. Some guidelines chaplain on hand for international competitions. were decided upon. These are: to rank members only, within five year age groups, who have A motion was made by Will Lindgren to adjourn at completed four events that year, over two 3:41pm. It was seconded by Elizabeth. Approved distances, during at least 2 months. These results would only be taken from sanctioned events, on Respectfully submitted, certified courses. These limitations allow for feasibility, accuracy, and fairness. Published Mickey Piscitelli rankings may encourage people to join USATF, Secretary and we hope runners will pressure race directors to submit race results. Lack of race results is a chronic problem for us. Another idea for this is the incentive of a partial rebate of the sanction fee, Masters Long Distance which might be raised so there is no net loss to us. Running Committee The dues increase will provide some funds to pay GENERAL MEETING - THURSDAY 11/30/06 for ranking. Ranking involves accumulating race results, data mining, ranking those eligible, Call to Order at 10 AM by John Boyle, Acting checking the work, then posting or publishing. Chair Fred Finke: Brief mention of elections for IAAF. Chair's Report: In February Norm Green resigned as chair, during a teleconference of the Executive Recessed at 11:35 AM Committee. Per our Operating Procedures (2004), he appointed Boyle, the Vice Chair, to succeed him until an election could be held at the Annual FRIDAY, 12/1/06 Meeting. The Executive Committee confirmed the appointment. He (Boyle) has had a very Call to Order at 12:05 PM by Boyle educational seven months being part of the Board. Don Lein has done much work this year to compile Elections: Boyle declares Stephenson, only runner data, and develop better ways to do so. nominee, re-elected as Secretary. This is an election year for all officers. Nominations opened. Stephenson: This is our first contested election in some time. Election procedure explained. No Nominations for officers: Boyle and Lein for further nominations for Chair. Candidates make chair, Lein and Jack Wing for Vice Chair, Lloyd brief statements. Stephenson (incumbent) for Secretary. Roster of committee members used to call roll, Nominated for Otto Essig Award: Don Lein determine eligible voters.

David Katz: Summary of elections to IAAF Member Services conducts election for Chair positions at this Meeting - who is running and between Boyle and Lein. First ballot is a tie. nature of the posts which are merely nominations Options are re-vote or coin flip, choice of to the IAAF. nominees. Coin flip agreed. Lein wins.

Katz: Review of proposed changes in Rules. Vice-Chair: Lein off ballot, Boyle nominated, nominations closed. Candidate statements from Lein: Distributed summaries to be used in voting Boyle and Wing. for age group Athletes of the Year. He gave a brief explanation of collection of data, and ways to Member Services conducts election for Vice- analyze it. Nominees are not limited to USATF Chair. Wing wins on first ballot. members. Lein conducted voting for 2006 Athletes-of-the- Boyle: Ranking System. Most of the meeting at the Year. TCM by the Executive Committee was spent on a discussion of ideas for a ranking system for master Indianapolis, Indiana Š 2006

Results: Joyce Hodges-Hite, MUT report (for Lorraine Gersitz): Listed the ten MUT championships FEMALE MALE scheduled for 2007 that are Masters 40-44 Colleen DeRueck Dennis Simonaitis Championships (see MUT page at USATF 45-49 Carmen Ayala-Troncoso John Tuttle website). Note that the MUT Council has improved 50-54 Kathryn Martin Pete Orban operations considerably in the last two years and 55-59 Nancy Rollins Gary Romesser is now smooth and businesslike. 60-64 Jan Holmquist Gerard Malacynski 65-69 Barbara Miller Bill Borla Bill Quinlisk, Cross Country report: All Masters 70-74 Ginette Bedard Bill Riley XC Championships now offer substantially greater 75-79 (2) Toshiko D'Elia Joe Fernandez prize money than several years ago. In the coming Lois-Ann Gilmore year there is $14,000 in total prizes scheduled, 80-84 Helen Klein Lou Lodovico with all individual money to be awarded by age 85-89 Louise Rossetti Bill Tribou grading. Listed the various 2007 Masters XC 90-94 Marion Downs John Gray Championships, including National Club near 95-99 Kathryn West Vernon Schaefer Cincinnati on December 8th. XC Council chose 2006 Master Harriers of the Year Kathryn Martin West and Schaefer thus win the Paul Spangler and David O'Keefe. Award Alan Roth, Associations: Elevation has been Don Lein wins the Otto Essig Award added to the American Running Routes on the USATF website. Organizers of sanctioned races Recessed at 1:50 PM will soon be able to make conference calls for 5.5 cents a minute on race day, the day before, and the day after. No other fees. See the Event SATURDAY 12/2/06 Director page of the website.

Call to order by Lein at 2 PM Roy Pirrung, MUT teams: Some notable inter- national successes in 2006, including the women’s Presentation from the Florida Association on gold in mountain running in Turkey. Always a very bid for Regional WMA Championship in 2008. small budget. Most U.S. athletes must pay their Budget based on entries; they plan on 800 own way to events, with small amounts of aid once entrants. Bid endorsed. in a while. Finding sponsors and donations is a constant battle. Discussion of guidelines for data summaries used for voting on age group Athletes of the Year. Ideas Lein: Executive Committee will meet at St. Paul of age grading the races, minimum age graded the day before the Twin Cities Marathon, 10/7/07. percentage, whether athlete was age group or Conference calls on Feb. 19th, April 23rd, June overall winner in the race. 18th, and Aug. 20th. In addition to Lein, Wing, and No change. Stephenson, the committee will include John Boyle (Championships), Charles DesJardins Some pending records were recommended for (WMA), Lorraine Gersitz (MUT), Norm Green approval at the Closing Session. (Masters Hall of Fame), Dave Katz (Rules), Bill Quinlisk (XC), and Mary Rosado (L&L). These are from the 2005 Meeting booklet, Masters LDR section: #30, #35a, #69, #75a; #24 Rosado: 2007 is a Law & Legislation year, and will provisionally pending course validation. Denied. likely be a big one. Restructuring will get further in 26a - short course. planning, and may be implemented at the next Annual Meeting. She wants feedback on the There were no Masters LDR pending records from various proposals. A survey showed that most 2006. These are now kept for age groups only. members want the Board to stop micromanaging. There is some confusion at the office about authority and duties regarding management of The Code of Ethics is now supposed to apply to all adult records on the road. RRTC seems to be volunteers. unaware of the many records pending only for course validation.

Minutes of the 28th Annual Meeting

Craig Masback, Chief Executive Officer: He Finances: The budget for the Mountain Ultra Trail congratulated the new Chair and hoped the Running Council will be same as in ’06, $4,500. tradition of outspoken leadership from this Fred Finke announced that the LDR division would committee would continue. Several comments receive funding related to memberships in the about his search for sponsors, and how worthy of amount of $12,000 to $15,000 to be split between sponsorship masters athletics seems to be. cross country, mountain ultra trail, Women’s LDR, and Men’s LDR. A formula for distribution will be Susan Nesbihal-Cordero, Athletics for the announced. The funds to be used for direct athlete Disabled: Their Committee has a XC support. Hobbs asked if a program like the championship, with a Masters division. Many NACAC Mountain Running Champs would qualify athletes may not realize they qualify. and Finke said it was the exact type of program that would qualify. Charles DesJardins, WMA: He looks forward to much better relations with Masters T&F, which has Flash Movie: Council member Kirsch showed a a new Chair. flash movie he created to promote the Teva U.S. Mountain Running Team and the U.S. Mountain Adjourned at 4:05 PM Running program. The 12 minutes movie was a wonderful tribute to the program and the team. Submitted by Kirsch offered to produce a similar version for the 100 km team and also will send copies of the Lloyd Stephenson movie on the mountain team to Jim Estes for Secretary placement on the website (once the movie is optimized for web) and to Hobbs for placement at www.trailrunner.com. MUT Council Fundraising: Hobbs reported that $15,000 has Attendance: MUT Council: Nancy Hobbs, Chair; been already committed in cash for the mountain Roy Pirrung, Vice Chair; Ann Heaslett, exec team with the newest sponsor Windermere Real committee; Anita Ortiz, exec committee; Will Estate out of Teton Valley, WY. Julie Bryan, a past Graustein, CT; John TenBroeck, FL; Joyce member of the team, has brought her company Hodges-Hite, GA; Carl Grossbard, Long Island; into our sponsorship program for 2007. Our Jim Garcia, New England; Bob Larsen, Southern sponsors for 2007 include Windermere, Teva, CA (for Lorraine Gersitz); Paul Kirsch, SportHill, FuelBelt, Inc., and 180s. We additionally Championship Chair; Ellen Miller, CO, Teva U.S. work with some product sponsors. All of the funds Mountain Running Team Manager – Women; Ian for the team funnel through the American Trail Seecof, IN; Tony Wayne, NC; Tom Cotner, Pacific Running Association (ATRA). The IAAF grant funds NW; Jerry Crockett, OK, former LDR Division will be announced in January and will be in Chair; Chris McWatters, OK (youth chair);Tim addition to the $15,000 and is estimated between Yanacheck, WI; Marlene Atwood, GA; Charles $4,000 and $5,000 which is based on three DesJardins, Masters LDR Executive Committee; factors: Economic need of the country; results in Alex Cuozzo; Mickey Piscitelli (Women’s LDR prior year’s World Trophy events (top junior and Exec. Committee and Niagara Association for open placings fare the best); and distance Mark Driscoll); Charlie Helton; Lena Hollmann (NC traveled to competition (World Trophy). Hobbs for Bob Tice); Kent Hoffmeyer (LDR Chair MT); Bill reported that the competition for the WMRT in Cobler, UT; Jimmy Freeman, Southern CA LDR 2007 will be September 15-16 in Saillon, Chair; Linda Barnhart, NE; Gary Morgan, Athlete; Switzerland preceded by the World Long Distance David Lawhorn, KY; Ken Robichaud, New Challenge at the Jungfrau Marathon the weekend England; Fred Finke, LDR Division Chair; Bill Roe, before and followed by the WMRA World Masters president USATF; Jim Estes, LDR Division in Bludenz, Austria the weekend following the Manager National Office; Dave Gwyn, Gulf; Jim WMRT. At this year’s WMRA World Masters Gilmer, Adirondack Simon Gutierrez finished first with fellow U.S. Team Members Andy Ames and Scott Elliott Review and approval of minutes from ’05 finishing well in the 40-45 year age groupings. A meeting: Motion to approve minutes, second, story on the event written by Ames appears in Trail unanimous. Times, the quarterly newsletter for ATRA.

Indianapolis, Indiana Š 2006

100km World Cup: Assistant Team Manager Championships: A review of the championship Yanacheck reported that in Seoul, South Korea bids. Those already awarded in ’07 include event this year on October 8 the teams fared well. Headlands 50 km Trail, Long Island 50 km Road; With six women and five men (one withdrawal had and Marathon Trail at DuPont Forrest. There was four men racing). Howard Nippert had highest discussion as to what is important in a finish in fifth position for the men; women’s team championship event with the consensus among finished fourth (they were defending champs from other items to be prize money. The championships 2005) with the top four women setting PRs. Anne should be a win-win for both the athletes and the Lundblad was the top U.S. women’s finisher. race directors. Bids were reviewed: Yanacheck has set up a 501(c) 3 not for Profit Corporation to raise funds for the team since Mad City 100 km Saturday, April 7 at 6:30 a.m., USATF provides no monetary support. Hobbs Madison, WI (to coincide with sunrise) A 10 km requested that any and all donations be sent to the road loop with chip timing and splits at 5 km. Fund for National Ultrarunning Teams, Inc., PO Pirrung suggest the RD contact Badgerland Box 1807, Madison, WI 53701-1807. Nippert is Striders for support in terms of funding and also a member of the MUT executive council and volunteers. Anne Lundblad and Lin Gentling each heads up the ultra task force. The selection criteria wrote letters in support of the event as a for the September 8 IAU World Cup to be hosted championship. Motion to accept was seconded in Winschoten, The Netherlands, is posted at and unanimously approved. www.usatf.org. Team staff applications are available, contact Pirrung for details. One Tussey Mountain Back 50 Mile Road Saturday, application has been received from Lin Gentling. October 20 Boalsburg, PA Discussion about the course with 5000’ gain and mostly crushed gravel. 24 Hours Team: Pirrung reported that in 2006 the Point to point loop staged near State College team competed in Taipei, Taiwan. The course was (home of Penn State University) with aid frequently not good, but everything else was great including and drop bags allowed. Event is supported by meals, transportation, and logistics. The men ran many former competitors including women’s to a fifth place finish. The 2007 Worlds will be in champion Nikki Kimball and Pirrung. Comp entries Quebec, Canada July 27-28. Pirrung will serve as provided to elites, accommodation provided for manager/team member. The American some. There is also a relay event. Motion to accept was seconded and unanimously approved. Ultrarunning Association (AUA) helps to fund and support this team. Where’s Waldo 100 km Trail Saturday, August

18, Willamette, OR Bid is for Masters only with Championship Bids: Bids to host 2007 and 2008 $4,200 prize money for masters (total of $5,000 championships will be heard and voted on during prize money). Comp entries for several elites. Two tomorrow’s meeting. These bids include for 2007 miles dirt/gravel trail (remainder mostly single (or as indicated in parenthesis) 50 km Road (’08, track). In 2002 when race started there were 15 ’09); 50M Road and 50 M Trail (’07 and ’08); 100 finishers. In 2006 there were 42. There was a relay km Masters Trail; 100M Trail; 100 km Road; 10 km in 2007, but limited numbers now. Relay not Trail (’07 and ’08): Mountain (’07) and Teva U.S. happening for ’07. It was requested that RD Mountain Running Team selection races. provide10 spots for USATF members (5 Men/5 Women). Motion to accept was seconded and Meeting adjourned at approximately 12:55 p.m. to unanimously approved. (Motion with caveat that be resumed tomorrow. the spots be saved for 10 USATF members and prize money of $4,200 is dedicated to masters).

SESSION 1- SATURDAY, DECEMBER 2 100 Mile Trail – Tahoe Rim Trail 100 Miler – July 21, Lake Tahoe, CA and Rocky Raccoon Feb 3 Meeting was recalled to order by Hobbs at 9:10 in Huntsville, TX: Neither race has prize money. a.m. Random draw prizes were distributed to Comp entries for past winners only. Aid every 3.5 winners. SmartWool provided most of the prizes miles; no housing at Rocky, home stays possible including socks, beanies, and shirts. All in for elites in Tahoe. Very fast course at Rocky and attendance introduced themselves and their altitudes above 6,000 feet in Tahoe. Motion to affiliation with USATF and/or MUT. A quorum was accept Tahoe Rim was seconded and recognized for the vote to be official. unanimously approved. (Motion with caveat that the spots are saved for 40 USATF members - 20

men/20 women and prize money provided for championships). Minutes of the 28th Annual Meeting

50 Mile Trail – White River 50 Mile Saturday, and Steamboat. Motion to accept Steamboat bid July 28 for ’07 and ’08 was seconded and unanimously Bids for 2007 and 2008 were presented by Tom approved. Kirsch was asked to check with RD Cotner in the absence of Scott McCoubrey, Race about providing transport/shuttles from Denver for Director. Nikki Kimball wrote endorsement for the athletes. race. It’s a beautiful course with 17,000 of vertical gain and loss. Good Medical support and $7,500 Mountain Championships Sunday, June 24 – in prize money dedicated to USATF Cranmore – North Conway, NH This event has championships. We had 20 complimentary entries been held for 27 years. The course is 2 – 5.1 km and housing. Flight for male and female winners loops with elevation changes between 500 feet provided. Venue is two hours from Seattle. USATF and 1200 feet. Event will be a New England president Bill Roe has always been in attendance regional championships event. Prizes and product and provides finish line and announcing support. valued at $950 and race director plans to secure Pirrung felt that the race would attract a different $1000 in prize money alone. Comp entries. Home- group than the 100 Miler which is scheduled the stays provided. Event is one week following Mt week before (and is the same weekend as the 24 Washington Road Race (June 16). Some athletes Hour World Cup in Canada). Motion to accept wondered why Mt Washington not bidding. It was was seconded and unanimously approved. stated that Mt Washington would bid in 2008 during an uphill only year (for World Trophy). 50 km Road – 2008 and 2009 bid from Long Motion to accept Cranmore as the Mountain Island Association – always first Sunday in Championships was seconded and unanimously March Carl Grossbard presented the bid. Race approved. hosted the championships in 2006 and will host again in 2007. Grossbard agreed to add mile Selection Races for the Teva U.S. Mountain markers at one and per Dave Dunham’s Running Team Discussion was centered on request (via email).Will offer prize money and having the events mirror as closely the WMRT bonus for course records. Good aid and support. course. Cranmore selected as the first selection Pirrung attended in 2006 and enjoyed the race and race (two men, one woman), Steamboat the course. Spot for drop bags provided out of the second (two men, one woman), Mill Valley, CA rain. Islip Airport is the best for (SW, US Air, Delta). (one man, one woman) (Chris Lundy to Race The organizers will pick up runners at the airport. Direct and ATRA to provide insurance and Motion to accept was seconded and support) as the final race pending forest service unanimously approved. permits. Motion passed unanimously. If Mill Valley event does not secure permits there are other DuPont Forest Trail Marathon – Sunday, team selection possibilities including NACAC October 14, 2007, Hendersonville, NC The Mountain Championships in Canmore, Canada on event was awarded the championships for two July 28. All of the team selection races must have years (’06 and ’07) last year. There is a exposure/visibility for team sponsors at the events. discrepancy about the course distance. Dave Dunham ran and mapped the course this past year and found it 1-2 miles short. The RD needs to SESSION TWO – DECEMBER 2 either change the advertised distance, or make it longer. Kirsch will follow up with Greg Walker, race National Championship races and dates reviewed director. to open the meeting. Garcia provided copies of the dates and events for those in attendance. Trail 10 km Champs – Northfield Mountain, Liaisons (who do not have to be members of the Northfield, MA, June 11 and Steamboat MUT Council) were requested and appointed Springs, CO on June 30 both bidding for (’07 pending acceptance by designees. Long Island and ’08) For the Northfield bid, comp elite (Dave Dunham); 100 km Road (Lin Gentling), entries, $2000 cash/product support; primarily Mountain Champs (Rich Bolt/Dave Dunham), grassy trail, home stays for runners. For Steamboat 10 km (Nancy Hobbs, Ellen Miller), Steamboat complimentary entries, $5,000 prize 100Miler (Chuck DesJardins); White River (Tom money, sponsored by SmartWool, also bidding to Cotner); Dupont Trail (Joyce Hodges-Hite); Tussey host team selection race for Teva U.S. Mountain Mountain (Howard Nippert) Running Team. At altitude being a concern for some athletes. Steamboat has expressed Ethics Discussion: Hobbs presented the ethics interested in hosting the 2009 World Mountain committee code which was in all packets for Trophy which would be the 25th annual Trophy. attendees. Details can be reviewed online. Athletes questioned whether transportation would be provided between Denver International Airport Indianapolis, Indiana Š 2006

Committee Representatives from MUT were published listing tenths of seconds, which appointed as follows: gives races the opportunity to report close Associations Ken Robichaud finishes, but records and official results will Coaches Advisory and Officials Ellen Miler still be in full seconds. L&L and Rules Jim Garcia • Item 73 Proposed to increase the cross Records Roy Pirrung country distance at the Junior Olympics to (Andy Carr provides support as well) 4k from the current 3k. The primary reason Medical and Psychological Services for this proposal was to spread out the field Dr. Ann Heaslett to make the results and finish line Chair Nancy Hobbs procedures easier. The motion was

defeated. Discussion followed in an open forum format. • Item 103 It was approved to allow Masters Topics ranged from race sanctioning and safety at events, to suggested dates for ’07 association Cross Country Championships at the championships. A discussion on hybrid courses association level the ability to determine (those with combination of trail and road, gravel, scoring team member size based on the and single track), permitting events, and choosing needs of the association, rather than have trail and mountain race venues. a national standard govern the association championships. This rule change allows Respectfully submitted, associations to adjust to varying numbers of participants in their races and foster more competition. Ellen Miller and Ann Heaslett with feedback from 2. Item 4 At Masters National Championship all in attendance at the meetings. races you now may give out patches to the winners rather than be required to give out patches.

Cross Country Council 3. Report from Joint Subcommittee for Club XC Site Selection 2007 -- Bill Quinslik Executive Committee Committee names: Reviewed sites for the 2007 FRIDAY, DECEMBER 1 Club Championships. The committee received very good bids and there was a noticeable Call to Order 2:00 pm increase in the amount of proposed prize money. The proposed site based upon the committee’s 1. Rules Amendments -- Steve Vaitones recommendation is Mason, OH to be put on by the reported on rule changes that pertain to the Columbus Running Company. The meet will be cross country council: held at Voice of America Park on December 8, • Item 11 eliminates the 4000 short course 2007. The only concern regarding the bid that races from winter nationals in alignment was reported was potential mud on the fairly flat with the event being dropped from the course that has poor drainage. The NCAA Division world championships. III championships were held there this year and • Item 23 Reduces from 24 hrs to 30 minutes had to run through a good amount of standing the official time to lodge a protest at cross water. The race will have $20,000 prize money. country championships. This is the same Bill Quinslik moved to accept the bid from Warren policy as at track & field championships County and Columbus, OH with possible course and makes sense because results are modifications to improve the ability to hold the produced rather quickly and there is no championships including widening the first mile need for the long official time period. Biil and staying away from the worst part of the Quinslik stated that the Masters agree with standing water on the course. The motion passed the change and there should be no with unanimous approval. The bid will need problem implementing. Motion to approve approval from the club committee also (the club by Bill Quinslik, Unanimous approval. council subsequently approved the bid). • Item 29 Discussed moving official results to • Pensacola, FL and Greensboro, NC had be reported in tenths of seconds. attractive bids that included future years and Everyone agreed that courses and times both will be considered in 2008. are just not that accurate to consider this • There was some discussion on how to best standard. Results may be reported and proceed with the joint work with club Minutes of the 28th Annual Meeting

council on this meet and the bidding is now in the bid and they expect to process. For this meeting of the joint be able to increase this amount. The council the bids were posted so that all of course is all on grass, with plans to the members could review the bids before upgrade the quality of the surface in they voted on the conference call. This some areas. worked very well. Bill Quinslik discussed • Bill Quinslik motion to accept Greensboro what the committee felt was important for a bid for 2008. Paul Greer second. successful bid, including solid prize money, Unanimous approval. an excellent course and experienced course • It was agreed to not award 2009 at this time management. Bill Roe discussed going to give bidders an opportunity to increase back all of the bidders with feedback on the quality of their bids and questions where they can improve their bids to reach regarding the sites. This will also give the the top level. This will improve the quality of board a chance to solicit bids from other all of the bids, giving us the best choices for regions since this event has been held in the upcoming years. northeast for the past six years. • Mike Scott will review the bid packets to 7. Informational bid information from Spokane, make sure the current bid packet brings out Washington for the 2008 and/or 2009 Fall Club the needed information from future bids. It Championships. was agreed that the council should raise the • The event would be held at the Plantes Ferry required minimum for prize money in future Athletic Complex. The complex is very races. The bid packet currently has a flexible and they are encouraging the cross minimum of $6000. country committee to have input into the 4. Don DeNoon reported on the NACAC meets. course design. The proposed purse is The next event is coming in March. The $24,000 per year. The date would be course has been widened to 15 feet and is December 12, 2008 or the same weekend in now entirely grass. It is a very visible course, 2009. They are planning a first-class post- great for spectators. This year there will be race event. For more information regarding one headquarters hotel, the Bahama Bay. This the Athletic Complex and Spokane they will make transportation much easier between recommended visiting their website: the airport, hotel and course. The awards are www.Spokanesports.org still not set. The event is still trying to increase 8. Brief Updates: participation numbers from more countries. • 2006 Club Championships (San Francisco) • Bill Roe reported that NACAC gives airfare reported by Mike Scott. The event will be reimbursed from IAAF. The US has not held in Golden Gate Park on Saturday, received reimbursements yet from the IAAF. December 15. There are 1040 entries as of We have sent notice to the IAAF requesting now. The event will feature the largest ever that the funds be sent or we will not be prize purse for the fall championships, putting on the meet in the future. The $20,000. budget committee has made this decision. • 2007 USA Championships (Boulder) Anne Timmons suggested checking with reported by Bill Roe and Joe Vigil. The Mexico to see if they have received funds course is very flat, set up because of the from their senior men’s team win from last altitude. The Mombassa course is flat also, year. The US won’t run the meet for a third so this is not a major factor in selecting the year in deficit, and need assurances that we team. The facilities at the site are excellent. will be receiving funds before we continue. Doping control will be very convenient. 5. Don DeNoon and the Central Florida Sports There is excellent cover available in the case Commission presented a bid for 2008 Fall of poor weather. Processing for VISA Club Championships in Clermont Florida. applications and shots recommended to 6. Presentation of Masters 5k bids for 2008 & travel to Mombassa are both being looked at 2009 – in Boulder on the weekend to make logistics a. Adirondack – Saratoga State Park 2006 easy for anyone who makes the team that & 2007 host. has not had this taken care of prior to arrival b. Greensboro, North Carolina. Date in Boulder. would be Oct 19, 2008 or Oct 18, • 2007 World XC Championships (Mombassa) 2009. Second choices would be one reported by Anne Timmons. A DVD week later. The meet would be held in presentation from Mombassa was shown. Hagen Stone Park. $2000 prize money The cross country committee strongly Indianapolis, Indiana Š 2006

recommends a Mombassa visit by a staff SATURDAY, DECEMBER 2 member to scout any potential logistical Call to Order 10:02 a.m. problems. The budget is probably too tight to allow for the establishment of a training 1. Approval of Minutes – Thom Hunt Unanimous camp at a halfway location to Mombassa. Approval. The coaching staff will be having a 2. Report of the Chair – Mike Scott conference call soon after the first of the year. Doris Heritage mentioned that Dr. Bob 3. Competition Reports – Mike Scott Adams has had a prior visit to Mombassa • The 2006 USA Championships were held and that we may want to contact him for in Van Cortland Park in . information. There were 588 finishers, the largest • 2007 NACAC Championships (Clermont, FL) number ever. The event was very update presented by Don DeNoon. professionally managed and ran very 9. The board has received a proposal from efficiently. The prize money offered was Boulder LOC regarding altering the previously the highest level ever offered at the agreed prize money distribution to place more championships with a total prize purse of money into the place winners and less in the $50,000. team stipends. Doris Heritage questioned • Bill Roe reported on the 2006 NACAC whether we should be changing every year or Championships held in Claremont, FL. should we have a standard policy? Prior This was the event’s second year. The consensus was that athletes going to worlds US won three of the four events. Mexico should receive stipend money and that this won the men’s championship. should be a priority. The Boulder proposal Participation was up to 140 athletes. This didn’t eliminate stipend money, just decreased is the third year per our agreement to put the amount to increase prize money. There on meet. USATF is still after IAAF to was some general discussion that the board collect money for winning in a regional was willing to look at the prize structure, but championship. The event still has no was not in agreement with the amount prize money which makes it difficult to proposed. Thom Hunt made a motion to attract top open athletes. The USATF reject the new proposal, Paul Greer second. involvement in all NACAC events is The proposal was rejected by a vote of 9-4. looked upon well by IAAF and other Mike Scott will continue to work with Boulder NACAC members. on the prize and stipend distribution. This • Bill Roe reported on the 2006 World would include a team stipend to everyone that Championships held in Fukuoka, Japan. makes the international team including all 9 The Japanese were amazing hosts. The men. Anne Timmons mad a motion to take US results were good and prize money team stipend to include all 9 team members, was earned by 3 of 4 senior teams. There Paul Greer second. The motion passed 14-0. was great participation from top male and female senior athletes. 10. IAAF Updates – Anne Timmons • Bill Quinlisk reported on the 2006 Masters • The IAAF has split the Cross 5km held in Saratoga, NY. The event will Country and Road Running return to Saratoga in 2007. The prize Committees. money was increased from prior years to • The 2008 IAAF World Cross Country a $4000 total purse. Championships have been awarded • Steve reported on the 2006 USATF to Edinburgh, Scotland National Disability 5km Cross Country 11. Masters Report – Bill Quinlisk Championship. The championships were • Bill Quinlisk presented the held in Long Island. Teams were brought candidates for Masters Harrier of in from Kenya. The number of runners the Year Awards – Kathryn Martin & doubled from the first year. There are no David O’Keeffe were selected as chairs in this event because of the cross Men’s and Women’s Masters Harrier country terrain. The 2007 event will be of the Year. held at Van Cortland Park on Sunday, October 7. Meeting adjourned. 4. Mike Scott reported on upcoming

competitions.

Minutes of the 28th Annual Meeting

• The 2006 Club Championships will be held 6. Future Club Championships – a cross country in San Francisco on December 9. The committee has been formed that is now event will be held in Golden Gate Park. working with the club council. Bill Quinlisk The Asics Aggies are hosting the event. reported on the bidding process for the 2007 The entries are already at record levels. meet. Mason, OH, suburb of Cincinnati (site • The 2007 USA Winter Cross Country of D3 champs) was selected as the site. The Championships will be held in Boulder, CO cross country council will work on course on February 10, 2007.The meet will be adjustments to reduce mud areas that have used for team selection for NACAC and been a problem on this course. The club Worlds. Because the VISA and passport council will be voting to approve the site also. needs are more demanding for Kenya the (Note: The club council also approved this cross country council suggests that selection). The meet will be held on Saturday, potential team members have their Dec 8 2007. The cross country council will passports before competition. work with Skip Stolley and club council on Immunizations are recommended for travel future bids. The cross country council is to Kenya, but are not required. Boulder is recommending that prize money stay in teams working on providing immunizations and be heavier to the top 5 teams. available in Boulder on the weekend of the 7. Thom Hunt reported on the Cross Country race to make it convenient for athletes. Council’s Executive Committee meeting Joe Vigil asked if the medical staff was including the rule changes that relate to cross aware of immunization needs. Anne country and the high quality of bids that the Timmons asked about alternates whether council is receiving to host national they would have time to get immunizations. championships. Early commitments from athletes that will be going to Kenya is critical to success. 8. IAAF Report – Anne Timmons. The • The 2007 NACAC Championships will be Mombassa time schedule has been adjusted held in Claremont, FL on March 3, 2007. to not split men’s and women’s events. • The 2007 World Championships will be Edinburgh, UK will host the 2008 meet on held in Mombassa, Kenya on March 24, March 30, 2008. Edinburgh has a great venue 2007. Bob Hirsch reported that the event for the championships. The issue of team size will be hot, will begin in afternoon, and held for women will be re-visited in 2008. on a golf course along Indian Ocean. 9. National Team Staff Selection Report – Mike Attendance at the event will be limited to Scott /Fred Finke/Doris Heritage. The Cross 10,000. The trip to the meet will be long, Country Council is standardizing the process. going through Nairobi. The council collects nominations thru the • The 2008 USA Winter Championships will annual meeting. Diversity is an important be held in San Diego on February 9, 2008. ingredient as well as balancing the level of Thom Hunt reported that preparations for coaching. USATF regional and national the event are going well. contributions are also an important factor. • The 2008 IAAF World Championships will Contact Fred Finke (men) or Doris Heritage be held in Edinburgh, UK on March 30, (women) to make future nominations. A staff 2008. Bob Hirsch reported that they selection sub-committee will review hosted the European championships at the applications, normally between the winter site. Edinburgh was only bidder. The US champs and the international championships. is leading the push on getting women’s Senior leader must have prior experience on team sizes to match men’s team size. coaching an international cross country team. Currently, there is international resistance More female applicants are still needed as the to the change. pool is not as deep as it should be,

5. Bob Hirsch reported on a change in IAAF 10. Awards Report – Steve Vaitones. Cross committees to split off road running from Country Runners of the Year were Adam cross country. This will allow road running to Goucher for the men and Blake Phillips for the have more focus on IAAF involvement. Cross women. country should improve also because of fewer 11. Masters Report – Bill Quinlisk. The Club distractions. Championships have 40% masters entries. The 5k championships are a stand alone event. The third championship for masters is Indianapolis, Indiana Š 2006

at the winter meet. USATF is keeping the Vice Chairman West, Jim Gerweck: The West masters age at 40 years because of the US has also been busy in course certification, with culture. There is no move for change to the two of the top four states (TX and CA). Jim took on international level of 35 years. Upcoming the Western Vice Chairman job at the beginning of meets are: Boulder 8k Feb 2007, Oct Saratoga 2006, relinquishing his previous duties as editor of Springs 5k, 10k Ohio, 2007 5k at Greensboro Measurement News. He quickly developed an NC. Masters cross country runners of the year efficient paper flow and an email list for – Kathryn Martin - female, Dr. David O’Keefe – communicating with the Western certifiers. Among male. the two new Western certifiers, Don Garrett in OK has already been granted final signatory status, 12. Adjourned and Tom LaBlonde in UT should be ready soon to

do the same.

Road Running Technical Course Registrar, Stu Riegel: The overall Council numbers of courses certified are down slightly from last year, although this is due mainly to Attending: Bob Baumel, John Boyle, Norm Brand, extensive housecleaning performed by Stu, as he Fred Finke, Jimmy D. Freeman, Jim Gerweck, Jim eliminated more than 200 duplicates. In his first Gilmer, Norm Green, Peter Hawley, Paul Hronjak, year as Course Registrar, Stu had to cope with David Katz, Justin Kuo, Bob Langenbach, David many changes including the transition to paperless Lawhorn, Bruce Leasure, A.C. Linnerud, Carol record keeping and selection of appropriate McLatchie, Al Morris, Gene Newman, Rick Recker, electronic storage formats (chosen in consultation Pete Riegel, Stu Riegel, Tom Riegel, Bill Roe, with many people), and switching from Excel to Donald R. Shepan, Larry Smithee, Lloyd Access for keeping the course list. Stu survived all Stephenson, Phil Stewart, John TenBroeck, Steve that and then succeeded in tracking down maps Vaitones, and Jay Wight. for all but one of the courses that were listed as active but didn’t have maps online. The meeting was called to order at 08:38 by RRTC Chairman Gene Newman. All present introduced Validations Chairman, Neville Wood (report themselves. Officers’ reports were presented, as delivered by Gene Newman): Validation activity summarized below (full reports may be during the past year included: four courses downloaded from approved without requiring re-measurement, three http://www.rrtc.net/annual_meeting_reports_2006. approvals based on validations in earlier years, pdf ). four approvals based on pre-race validation measurements done this year, and 3 approvals OFFICERS’ REPORTS from post-race validation measurements. Two courses failed validation in post-race Chairman, Gene Newman: According to Gene, measurements. One intended pre-race validation it’s been an interesting year with records set in found the existing course to be short (thereby several races, new certifiers (Tom LaBlonde (Utah), delisting it) and produced a new certified course, Jim Gilmer (NY), Don Garrett (OK), Jane Parks (CT) which is considered pre-validated by IAAF but not and David Moore (WI)), several Measurement by USATF. One re-measurement was scheduled Workshops conducted and more planned for next for later in the year. There has been a perception year. Pete Riegel’s web-based bulletin board was that RRTC has a big backlog of courses requiring adopted as the official voice and sounding board validation. Such is not the case. If any backlog for RRTC. Gene thanked the many people who exists, it’s higher up in the chain: We can’t do a have given him support and guidance to get him validation until Neville receives the official request through his first year as RRTC Chair. for a validation. Currently, RRTC is quite up-to- date in handling all the validation requests that Vice Chairman East, Paul Hronjak: The East has have been made to us. been very active, with 781 race courses certified so far this year, compared with 699 at this time last Workshops Coordinator, Mike Wickiser (report year. All of the certifiers who submit certificates to delivered by Gene Newman): Following last year’s Paul are doing a good job, including the new ones meeting, Mike took on the newly created position in KY/WV, CT and NY. Paul also noted a slight of Workshops Coordinator, established to provide increase in activity in his own assigned state of a centralized mechanism for coordinating North Carolina. Measurement Workshops & Seminars conducted Minutes of the 28th Annual Meeting by RRTC. The goals of such workshops are to from www.rrtc.net to www.usatf.org. He played a improve awareness of the certification program, behind-the-scenes role in preparing and posting provide hands-on training to people interested in the Measurement News issues produced by Kevin course measurement, increase contact between Lucas. Also, when Keith Lively announced, less RRTC certifiers and the local road racing than 2 weeks before this year’s Convention that he community, and bring new measurers into course was redesigning the USATF site and that this measurement. During 2006, workshops were would require all pages to meet the newer XHTML conducted by Tom McBrayer and Bill Grass at the web standard, Bob did the HTML to XHTML RRCA Convention in Houston, by Jim Gilmer and conversion for all the pages he’s responsible for. Mike Wickiser at the University of Albany, and by Kevin Lucas and Pete Riegel at a USATF COMMENTS BY FRED FINKE AND BILL ROE Associations Workshop in Pittsburgh. Plans for 2007 include workshops at the RRCA Convention Fred Finke, Chair of the USATF Long Distance in Chicago, at the Distance Running Hall of Fame Running Division, spoke about the stressful in Utica, NY, and one for the Potomac Valley situation we’d been through recently due to the Association. Efforts also continue to organize a persistent attempts by one party to radically alter workshop in the Western USA. The main problem the structure of RRTC and Course Certification. observed in measurement workshops is that very Drastic action was required to deal with this few of the attendees go on to measure any situation. Fred expressed his support of RRTC in courses, so this doesn’t seem to be a very cost this action. He asserted that RRTC is working well effective way to produce new measurers. and its Chairman, Gene Newman, is doing a great job. And now, it’s time to move on. Bulletin Board Operator, Pete Riegel: Pete has been managing the online Road Course Bill Roe, USATF President, also stated that he Measurement Bulletin Board at fully supports RRTC. He’s sorry about the recent http://measure.infopop.cc/eve since October problem and hopes that it’s over. 2004; however, until 2006, it was basically Pete’s personal project, paid for out of his pocket. This OTHER BUSINESS year, it was adopted as an official RRTC communication vehicle, so its cost is now paid RRTC Budget: Gene Newman announced that from RRTC’s budget. The board currently has 168 this year’s RRTC budget has been set at $11000, registered users and receives about 15000 page which is the same as last year. In addition, since views per month. Information flow is somewhat 2007 will be a pre-Olympic year, Gene has asked greater than Pete observed in Measurement News for an additional $4000 to conduct pre-validations when he was editor of that publication. Everyone of the Men’s and Women’s Olympic Trials with an interest in course measurement is Marathon courses. Gene will appoint leaders for welcome to register and post on this board. the Men’s and Women’s pre-validation measurement teams (prior to these pre-validations, Webmaster, Bob Baumel: As RRTC webmaster, initial measurements to certify the courses will be Bob maintains the pages on the USATF site done by David Katz and Ray Nelson). devoted to Course Certification (not counting the Search Engines) and to RRTC committee matters. Electronic Counter Measuring: For the past three Also, as decided at last year’s meeting, he years, Neville Wood has promoted the option of continues to maintain the separate website at the using certain electronic “cyclocomputers” which easily remembered URL www.rrtc.net, which is can, with some trickery, be configured as precise now mainly a handy set of links to resources on bicycle wheel revolution counters to replace the course certification, most of which actually reside mechanical “Jones Counter” which has been the now on the USATF website. Bob’s biggest change standard counter used in course measurement in 2006 occurred early in the year, when he turned since its invention by Alan Jones about 35 years over the Oklahoma Certifier duties to Don Garrett. ago. The cyclocomputers are widely available and Bob remains the RRTC webmaster and secretary. considerably less expensive than a Jones Counter. A number of experienced measurers have tried Among his projects this year as webmaster, he this “electronic” method and, after a period of participated in the deliberations (mostly with Stu initial experimentation, found that they liked it. The Riegel and USATF webmaster Keith Lively) to main concern involves its use by a first-time select our electronic map format, and completed measurer, whose measurement must be reviewed posting of the online Course Measurement Manual sight-unseen by a regional certifier. In this Indianapolis, Indiana Š 2006 situation, the standard Jones Counter is Errors in measuring a course length are much considered sufficiently fool-proof so there’s little greater, as the course must be approximated by need to worry about the mechanics of revolution making point measurements at some number of counting, allowing greater attention to the aspects points along the course, and the overall error that are really most important to a quality depends on how densely the points are sampled, measurement, such as proper riding of the SPR the errors in locating the individual points (shortest possible route). The electronic method (inevitably positioned somewhat to left or right of adds a few additional complications that require the true path), and the algorithm used in attention to ensure the accuracy of recorded calculating the course length from all the point revolution counts. Also, at this time, relatively few locations. Also, some points along the course may not have clear views of the satellites used in of our regional certifiers have any experience with making GPS measurements, resulting in very large these electronic counters. errors in locating those points. For all these

reasons, GPS is not acceptable for measuring To allow at least limited use of the electronic course lengths. method in routine certification measurements, Gene Newman announced the following policy: Regional Certifier Issues: Gene Newman pointed Any measurer who wishes to try this method must out that, in spite of recent confusion about this first contact Gene, who will put the measurer in issue, all Regional Certifiers must be appointed by touch with one of several certifiers who have RRTC (thus, for example, Associations cannot experience with the method and will work with the appoint their own Certifiers). The current system, measurer in trying to make sure that everything is where each state is assigned a single Certifier, done correctly. Currently, the only cyclocomputer seems to be working well; Gene sees no reason to models approved for use with this method are split up states by assigning them two or more Protégé (wired) models. Certifiers. We are always concerned about the timely processing of certifications, so, if they seem Regarding the dilemma that the Jones Counter is to be taking too long in any state, we want to know considered more fool-proof for a new measurer, about it. RRTC will seek opportunities, such as but may be regarded as too expensive by a new workshops, to provide training for measurers and measurer who has only one course to measure, Associations, and to improve communications Steve Vaitones described a solution used by his between the Associations, RRTC Certifiers and Association: They keep a number of Jones RRTC Officers. Counters on hand and rent them out at low cost to measurers who need them for just a limited time. Gene stated that all certifiers ought to be USATF members, so those who are not currently Policy on GPS Measurement: In response to members should join. There was a question on whether e-mail addresses need to be entered requests to formulate an RRTC policy on use of when filling out certificates for certified courses. GPS (Global Positioning System) for course Gene stated that the certifier’s e-mail address measurement, Gene Newman announced the should always appear on the certificate, but it’s following: GPS is never acceptable for measuring optional whether to include e-mail addresses of a race course. GPS may be used for measuring a others, such as the measurer and race director. calibration course, provided that the GPS device used is a professional surveying-quality instrument Gene also announced an intention to honor Amy (these typically cost $30,000 to $60,000), and is Morss, who served as New York State Certifier for actually operated by a licensed surveyor. many years and retired during the past year. Coordinates determined by GPS may be useful in documenting positions of points along a race Grading of Measurers? Gene noted that the course, although only as a supplement to the online measurers list, started in early 2006, has distances from landmarks which are specified been very useful, both in helping race directors conventionally for documenting point locations. locate course measurers, and in helping RRTC to identify new certifiers. RRTC is, however, under To understand the reasoning behind this policy, some pressure from USATF headquarters to professional surveying-quality GPS devices can supplement this list by assigning some sort of achieve accuracy within a centimeter, whereas “grades” to the listed measurers, perhaps an A-B- consumer GPS devices of the sort that could be C grading system, analogous to the grades mounted on a bicycle (or, worse yet, that a runner assigned to track Officials. There was considerable might run with) have errors on the order of several discussion on how such a system could be meters (sometimes as much as 20 m)—and that’s implemented, and whether it’s actually desirable to just in measuring the location of a single point. create such a system. Minutes of the 28th Annual Meeting

On how such a system could be implemented, the This topic was left open for further discussion in simplest suggestion was to devise an algorithm other venues. that computes grades automatically from information in the course list; i.e., just base grades RRTC Fund based on Increased Certification on the number of courses measured during some Fees? David Katz suggested the possibility of recent period of time (e.g., in the past “x” years). A increasing the fees that course measurers pay to suggested refinement of this scheme was to certifiers (currently capped at $30 per course) by assign an “A” grade to any measurer who has final some amount, perhaps $10 per course, and signatory status, then compute grades of others directing this increased amount to a special RRTC based on number of courses measured. It was fund. The money would be kept by USATF but indicated that quality doesn’t necessarily correlate would be available for RRTC to use for various with quality; however, people expressed a desire projects, such as validations and workshops. to keep the scheme simple and avoid subjective David noted that various other USATF committees judgments. have “slush funds” of this sort.

On the desirability of such a scheme, people Discussion of this proposal centered on whether wanted to know the intended end use. Precisely small races would be willing to pay the increased why does USATF want these grades, and what certification fees and whether RRTC really needs use will be made of them? It was also pointed out the extra money. It was noted that RRTC hasn’t that, to the extent that grades are based simply on been going over-budget. David’s proposal seems number of courses measured, that information is to have been based largely on the perception that already available in the online measurers list: Just RRTC has a big backlog of courses needing click the “courses” link next to the measurer’s validation, so extra money would help. In fact, name, and you’ll see all the courses that person RRTC doesn’t have a validation backlog (see measured recently, and you can also view maps of Validation report earlier in these minutes). David those courses. claimed that, on this issue, it looks like we’re at fault, even if we aren’t. Records Chair Justin Kuo It was noted that measurers are independent promised to investigate and find out who’s actually contractors performing a service, where the basic blocking the pipeline for records needing test in any measurement is simply whether the validation. course does or doesn’t get certified. Concern was expressed that assigning grades to measurers may Overall, David believes that the proposed fund have unintended consequences, maybe even the would provide RRTC with greater flexibility. No establishment of standardized payments to action was taken on this proposal. RRTC will measurers based on their grades. An opinion was discuss the issue further. also expressed that maybe it’s really the RRTC Certifiers, rather than measurers, who should be Local Issues graded, as the certifiers are more analogous to Apparent delays in processing certifications in officials in the track world. [Ed. note: Actually, we Florida and Oregon were discussed. Gene do have grades for certifiers: non-final-signatory emphasized that anyone experiencing problems of and final-signatory. All new certifiers start out as this sort should email him. Carol McLatchie non-FS, and are then promoted to FS when the pointed out that the problem in Oregon has Vice-Chairman decides they’re ready.] nothing to do with the certifier; it’s just that races need more motivation to get their courses On the topic of a grading system, David Katz certified. pointed out that RRTC has had a “PR” problem, and although it’s been getting fixed, USATF’s Adjournment desire to institute grading of course measurers had The meeting was adjourned at 11:30. been one of the factors responsible for last year’s proposal to massively restructure RRTC, and still Minutes prepared by needs to be addressed. The Officials Committee is apparently willing to give us our own category of officialdom (e.g., “Road Course Surveyors”), so we Bob Baumel, RRTC Secretary really need to do something to “keep the wolves away.” Carol McLatchie advised taking advantage of the offer from the Officials. She volunteered to form a subcommittee to work on this problem with the Officials Committee and others as necessary, to try devising a system that will be acceptable to RRTC and all relevant USATF officers. Indianapolis, Indiana Š 2006

Minutes of the 28th Annual Meeting

General Competition Division

Indianapolis, Indiana Š 2006 Minutes of the 28th Annual Meeting

Associations would require an association to host a championship in all sport disciplines as a condition Executive Committee that an association receives full accreditation. Currently this is not the case. NOVEMBER 29 The next item is the General Competition Division th Alan called the meeting to order at 11:10 am. meets on the 30 from 8 am to 10 am. During that time Alan announced that since the Youth Small discussion on the new logo. Committee has full elections, the Master’s Committee will be holding an election for the Chair Alan asked Jackie Calendar to discuss his position and the Associations Committee has full proposal for the new grievance procedure. elections but no contending candidates, that we spend the full two-hour session in a forum for the • Explained the process and timeline proposals Chair candidates of Youth and Masters T&F. Alan • Jackie will be meeting this week with Bill Roe, invited the two committees, Youth and Masters Andy Martin, Alan Roth and Scott Irwin to T&F, to this informative session. Between the clarify and amend any changes to be Youth and Master’s committees there are six to presented on the grievance process. seven candidates to address the issues. • Addresses conflict of interest with the grievance committee if the zone reps would It was suggested that two topics of discussion be part of the panel. would be: • Appeal would be to the NABR. 1. Site Selection • Alan added his comments concerning 2. How to bring groups together within an Jackie’s proposal. organization and work within the confines • Discussion of the proposal among the AEC of that organization. committee. Next item was to encourage individuals to join the Moved to Accreditation Report – Harry Simonis three subcommittees: Association Services • 2 of the 3 associations that had been headed by Linda Bommicino, Ethics/Conflict of suspended are now provisional. Interest headed by Clif McKenzie and Workshops • Wyoming is still suspended. headed by Karen Krsak. • The Accreditation subcommittee is making a proposal to move the hosting of association Next topic was review of the remainder of the agenda items for the remainder of the week: championships from the “Other” category to th a required standard. They have drafted a 1. AEC second session on the 29 from 4 – 6 proposal/motion that was presented to the pm. AEC before handing it forward to the USATF 2. Thursday – first 30 minutes devoted to Board of Directors for approval of the change. meeting of zones, approximately 20 minutes The motion is below and a discussion ensued for part of Andy Martin’s report which will among the AEC members. A footnote is to include an update on background checks. be added that criteria need to be built into the 3. Friday – Facilities access and rule change proposal. A straw vote was taken since the #55 allowing cones to be used when rails committee did not have a quorum for a formal are not available. Forum on issues that the vote. associations have identified as major problems. Motion: The Accreditation Subcommittee 4. Saturday – AEC elections to be held at recommends an endorsement to the 10:30 am. Both sessions would include the Organizational Services Committee and AEC that it normal business meeting, completion of propose to the USATF Board of Directors that the Andy’s report and 30 minutes for the zone accreditation category -- “hold Association reps to complete their business and hold Championships in each athletics sport discipline” elections. be moved from a standard that is categorized as “Other” to “Required.” A representative from the Connecticut Association questioned the membership fee increases. A Rational: Encourages associations to broaden discussion ensued concerning the process that their programs so all members have a evolved to the current fee structure. championship to compete in. Additionally, this Indianapolis, Indiana Š 2006

Andy announced that he would like to have a have completed the document the team will training session with the screening agents for the receive a fancy certificate that says they are a background checks sometime in January or certified USATF Be a Champion team. February in Atlanta. There will be more to come on this topic. 3B - Alan is also proposing a service similar to YouTube with videos of athlete performances that Alan recessed the meeting at 12 noon with the could be uploaded to our website by the athletes, meeting to resume at 4 pm. parents, and friends. Criteria would need to be used for saving the video so that other individuals AEC SESSION II can easily find the videos they are looking for. Criteria could be age group, gender, event, Alan resumed the meeting at 4:10 pm. location, date, name of athlete, etc.

Alan came back from the board meeting with Communications Subcommittee needs to be items for update. expanded to improve our communications with each other and across associations. Alan will Andy passed out a flyer on membership provide additional information in a later meeting. restructuring. Alan also asked about the feelings He has a number of ideas for this. on the new logo that appeared on the flyer. This particular logo is going to be marketed with Alan has two survey questionnaires for Facilities merchandise and we will have 18 months to move Access in draft form. Alan is asking that a few from the old logo to this new one. The response individuals review either the managers’ was favorable. questionnaire or the facility user’s questionnaire. Several individuals offered their help to review Karen Krsak brought up the proposal that Tim them. They need to be returned to Alan by the Baker wants all membership fees to go to the end of the annual meeting. sport committees for them to disperse to associations if they felt the associations would use Val Foss and Paul Morency reviewed the informed it appropriately. Alan has spoken with Tim and consent from the “stretch study” and felt that is expressed his doubts that this could ever get was in form for it to fly as is for English at an 8th adopted since it is so negative for grass roots grade level. which has voting power, but Tim feels that he wants to continue with the proposal. It will be our Alan summarized the discussion from this morning job to ensure that we voice our disapproval of this to Scott Erwin on the grievance process that we proposal. want to put before the L & L committee and then the USATF Board of Directors. Before it can be Alan read the list of issues that came out of the handed to the L & L Committee, additional work Jacksonville meeting where associations listed on the language needs to be completed. their biggest problems. Alan is now asking which ones to be included in our Friday meeting. TCQ will be making a formal presentation to the 1. Getting people involved Youth Committee in reference to background 2. Facilities access is currently being surveyed checks. Harry Simonis had brochures on the with a taskforce. company used by the Oregon Association. 3. High School State Senate is currently having meetings in Indianapolis this week. USTCA Alan asked again for help developing questions for (Women’s) has not paid their dues and has the General Competition election forum Thursday been suspended. (See below) morning. We had two from this morning and need 4. Getting clubs and individuals to meetings. additional items: 5. Sponsorships (big or small) 1. How to bring groups together within an organization and work within the confines of 3A - Alan is proposing that all high school and that organization youth teams have their coach provide all the 2. What are you going to do in conjunction names of the team members to a USATF website. with diversity? (Gender, ethnicity, race, age, The team members would go to our website and language, etc.) read through some paragraphs on anti-doping, 3. What would be your plan to increase click through the paragraphs, the last of which is communication with the broad range of the Be A Champion oath, and then click a button associations and outside organizations? that reads “I AM CLEAN”. When all the athletes Minutes of the 28th Annual Meeting

4. How do you view your role in working with explained what the requirements are and these will the Board of Directors? appear on the disk. This will be an 18-month 5. How do you plan to work within the General transition. A question and answer session Competition Division to make it successful? followed the information given. The disk is 6. What actions will the Masters T&F permitted for reproduction for internal use. This Committee take to implement its strategic was designed by Nike with the vision from USATF plan? and the logo does not belong to Nike but to 7. What is your view of the age change USATF and at no cost. Crown Awards Medals has category for masters? a 3-month turnaround with the new logo. Andy 8. How are you going to grow the participation discussed the various signs and banners that can of youth athletes at the association level be used. versus the current focus of the Committee

on the national championships? Alan spoke to the statement of the Code of Ethics 9. How will you find a way for Masters T&F athletes to contribute to the sport as a for the Associations Committee members, which whole? mainly deals with conflict of interest. Alan 10. How do you view the management of proposed we establish an Ethics Subcommittee. regional coordinators and new association The motion was made and seconded and passed chairs and facilitate the transition of new with a unanimous decision. (Document attached). association chairs and coordinators. Clif McKenzie will Chair the new Subcommittee

Alan adjourned the meeting at 6:35 pm. Alan then spoke to the change to L&L with regards to the grievance process. There was a discussion Submitted by: of the handling of the grievances at the local level and the time periods in which they are completed. Karen Krsak This will need to be added to all bylaws within AEC Secretary each association by the Annual Meeting of 2008. Several questions followed.

Associations Martha Harris was introduced as our Sports Medicine and Science Committee liaison. Martha GENERAL SESSION I – Dec. 2 had taken some time off to deal with serious problems she and her family had with Katrina. Alan called the meeting to order at 10:15am Pat Pretty announced that all Coaches Ed schools Elections where held at 10:30 am with the are online now with forms and ability to register for following results: the classes. You must be a USATF member to • Chair – Alan Roth register. The information can be located on the • Vice Chair – Clif McKenzie USATF website under Coaches Education. • Vice Chair – Karen Krsak Notification of the school location is sent to the • Secretary – Linda Bommicino President and Secretary of the association. Pat • Treasurer – Kountez Moore only needs to get notification that you received it. LeAnn Myer and Brian Jones explained the AADP He stressed the importance of informing him that Program and the requirements and benefits of the you received it. program. This program is pointed toward post collegiate athletes to have the experience of a Currently the course is not online but they are still national championship. Soon after this Annual working with that goal and it could be another year Meeting bid forms will be going out to all the out. Video materials that Coaches Education had associations. Bids and elections are handled over been of poor quality and they needed to be the months of January and February each year for upgraded and we no longer have the money in the notification for the athletes. budget to do the work required. However, there is a good opportunity here for sponsorship which Wisconsin was announced as the Most Improved could make it work for us in a shorter timeframe. Association and Val Foss was the winner of the Horace Crow Award.

A disk was handed out to each Association which includes Association-specific logos. Ivan Cropper Indianapolis, Indiana Š 2006

SESSION II Club Council Alan called the meeting to order at 4 pm.

Irene gave a presentation on the insurance SATURDAY, DECEMBER 2 program that officials have requested. This information is for the Officials Committee within Executive Committee Members Present: each association. The same information will also Skip Stolley, Chair (VS Athletic Track Club be presented to the national Officials Committee Coach/AD [email protected]) today. This will be a master policy at $12 per Irene Herman, Secretary (Impalas Racing Team person but must be purchased by the association (San Francisco) Member, [email protected] for all officials. This policy is with Essex Insurance. Absent: To obtain this insurance you must be a member of Tom Derderian Vice Chair (Greater Boston Track USATF. Only those who are members will be Club Coach, [email protected]) covered and that is the number that will be Freddie Carlin, At-Large Rep (Lewisburg Running submitted for coverage. An association needs to Club (PA) Administrator, [email protected]) make a rough estimate of the number of officials since the number changes during the year. In Attendance (23): Alan’s next topic was on the Subcommittees: David Lawhorn, Kentucky Association LDR Rep, 1. Communications: Alan is looking for [email protected] individuals who have experience such as Bill Quinlisk, Genesee Valley Harriers webmasters who are interested in this type Administrator, [email protected] of activity. He would like to have five to six Will Lindgren, Brooks Team Nebraska Coach, people who would be willing to work as [email protected] members of the Subcommittee. Alan has Linda Burnhart, Brooks Team Nebraska had two individuals volunteer who would like Administrator, [email protected] to work on the Subcommittee but still needs Eric Barron, Nike Team Run LA Coach, someone to chair it. [email protected] 2. Association Services: Linda Bommicino Mark Driscoll, Syracuse Chargers Track Club needs individuals to work with her. Administrator, [email protected] 3. Membership: Katherine Branch is also Rob DeFilippis, Mizuno Runners High (NJ) looking for anyone who is interested. Coach/AD, [email protected] 4. Workshop: Karen Krsak is also looking for Mary Rosado, Nike Central Park Track Club individuals to work on that Subcommittee. Athlete Rep, [email protected] Dave Glynn, Terlingua Track Club (Houston) Alan stated that there is an Officials Certification Administrator (email illegible) Clinic program specific to LDR that takes about a Mark Winitz, Pacific Association Men’s LDR Rep, half day. This is an ideal activity for those [email protected] associations that are interested in getting more Andy Martin, Club Council National Office Liaison, involved with LDR. [email protected]

Walt Green, Norfolk Real Deal Track Club A period of time was provided for questions and answers regarding the background screening Coach/AD, [email protected] program. A company, TQLogic, will be charging David Callum, Greater Boston TC about $22 per person because they do all the work Athlete/Coach/AD, [email protected] including administration. ChoicePoint’s plan with Peter Zinno, Executive Track Club (Long Island, us requires the association to do the work but they NY) Coach/AD, [email protected] do have a more expensive service that includes Charlie Helton, Damascus Pacesetters (IL) doing all the administrative work. Athlete/Coach, [email protected] Mike Scott, USATF Cross Country Council Chair, Alan adjourned the meeting at 5:15 pm for [email protected] completion of the zone meetings. Steve Vaitones, Executive Director, New England Association, [email protected] Submitted by Thom Hunt, San Diego Track Club Coach/AD, [email protected] Karen Krsak Paul Greer, San Diego Track Club Coach/AD, AEC Secretary [email protected] David Greifinger, Santa Monica TC (CA), Administrator, [email protected] Minutes of the 28th Annual Meeting

Elliott Denman, Shore AC (NJ) Administrator, On behalf of the Women’s LDR Committee, Will [email protected] Lindgren reported on opportunities for Bill Roe, President, USATF, (Club Northwest (WA) international competition 2007. Those interested Administrator), [email protected] should contact Cathy Nary. The Yokohama and Allan Roth, Chairman, USATF Associations Chiba Ekiden Relays in February 2007 will be Committee, [email protected] looking for the most talented 5K/10K runners available. REPORTS Lee Ann Meyer is the contact for the Association Club Council Chair, Skip Stolley reported that in Athlete Development Program (AADP). This the past year, the number of USATF Elite program is designed to support the development Development Clubs has grown from 26 to 34 and of promising men and women distance runners the USATF Club Council has taken a more active nominated by their local USATF Associations. It is role in guiding and promoting the club movement a cooperative effort between the USATF Men’s & in the United States. Since his election as chair, Women's LDR Committees and many of the he has appointed an executive committee for the Nation’s top road races to provide top-level, local Council and subcommittees to review EDC distance runners with a $150 travel stipend and applicants and the criteria itself for being room & board benefits—all the amenities elite designated an Elite Development Club. We have runners receive except appearance fees. Clubs also created site selection subcommittees to with athletes that may qualify should contact Lee review bids for our Club Cross Country, Track & Ann as soon as possible, preferably before Field, and Marathon Relay Championships. Our January 15, 2007. (A 2006 Report on the AADP is EDC’s communicate with one another on an attached.) ongoing basis through the Club Council list serve and have frequent conference calls to address Newly re-elected USATF Associations Committee specific club issues. (See the attached Chair, Alan Roth, spoke about the Global Crossing “Chairman’s Report”) Conference Call Service that is now available to all

USATF Associations and Committees. The cost of On behalf of the Club Council, Skip was able to conferencing is 5.5 cents per minute/person. This get the Men’s Standards Committee to loosen the is for the benefit of USATF business only and not “B” standards sufficiently to assure full fields at the for personal use. 2007 USA Outdoor Championships. He was also able to shrink the declaration window for the Club Council Secretary Irene Herman, and a Championships almost 36-hours so that member of the LOC for the 2006 National Club provisional qualifiers will have 48-hours notice that Cross Country Championships at Golden Gate they have been accepted into the fields, and thus Park in San Francisco on December 9, reported have time to make travel arrangements necessary that there are currently 1,125 entrants from 85 to arrive in time for events with first rounds on clubs. Prize money is 10-deep for Open Teams, Thursday. 3-deep for 40+ and 50+ Masters Teams, 2- deep

for 60+, and for the first place 70+ teams. An Skip also announced that, in partnership with the Asics-sponsored Distance Running Clinic will be High Performance Committee, he will be hosting held on Thursday, December 7 at Holiday Inn an 8-day/3-meet Southern California Twilight Fisherman’s Warf from 6-8pm. Distance Series to assist athletes in achieving

Olympic Games “A” Qualifying standards. These Bill Quinlisk, Chair of the Joint Club Council/Cross meets will be held on May 27 & 30 at Mt. SAC and Country Council Site Selection Subcommittee, June 3 at Occidental College. announced its recommendation that the 2007

National Club Cross Country Championships be Emerging elite level athletes looking for ideal late awarded to Voice of America Park in Warren season conditions and competition at 800- County, OH (near Cincinnati). The other bidders 10,000m will also be welcome to compete. (See were Greensboro, NC and Pensacola, FL. VOA attached flyer) Entry information will be posted at Park hosted the 2006 NCAA Div-III National Cross www.scausatf.org. A similar HP Series will be held Country Championships and has committed to at Brigham Young University in Provo, UT for the provide $20,000 in prize money for the sprints, hurdles, jumps and throws during the Championships. The Club Cross Country same late May time frame. Championships have never been held in the

Midwest since the meet’s inception in 1998. Indianapolis, Indiana Š 2006

VOTE: The Club Council unanimously voted to not present, we cannot make such a decision approve the subcommittee’s recommendation. without their input. However, he agreed that we need to push for more Club participation and OLD BUSINESS representation at the Annual Meeting.

Site selection for the 2007 National Club Track Walt Green opined that the EDC’s need to step-up & Field Championships: and send a representative to attend the Annual Skip reported that those who attended the Meeting and attend to Club business, just as is Coaches Meeting at the 2006 National Club T&F done by every other USATF Committee and Championships at Mt. SAC last July Council. Bill Roe replied that the 2007 Annual recommended a site rotation of East Coast— Meeting in Hawaii would not be a good year to Midwest—East Coast for the next 3-years. The begin requiring attendance. The Club Council Championships will not be put out on bid as long voted to authorize Skip to advise it members that as it is not financially viable and continues to be all Club Council business will begin taking place at underwritten by the National Office. The Club the Annual Meeting beginning in 2008 at Reno, Council Executive Committee is working with its NV. National Office liaison, Andy Martin, to find a suitable LOC/coalition in the New York, Boston, Mark Driscoll (Syracuse Chargers, Niagara and Buffalo areas to host the Championships in Association) moved that in years 2007, 2009, and July 2007. USATF President Bill Roe, the architect 2011 it be recommended the USATF National and leading advocate of the Club Championships Club Track & Field Championships be held in the Program, gave a history of previous National Club Eastern United States. Elliot Denman (Shore AC, Track & Field Championships, which began in New Jersey Association) seconded. VOTE: 10 in 2001. The Metropolitan Association (New York favor, 1 opposed, 6 abstained. The motion City) hosted it in 2005 at the new Icahn Stadium carried. on Randall’s Island, where it attracted its largest- ever number of athletes and clubs. The meet NEW BUSINESS operated at a $13,000 deficit, however, and most if its Officials came from Long Island, not from the Minimum Entry Standards for the 2007 National Metropolitan Association. A discussion followed Club Track & Field Championships about having the Club T&F Championships in the Skip said that as the Club Championships strives East or Northeast on odd years, and either a to grow in size and stature; many of our EDC’s Midwest or West Coast site on even years. question whether 44’ javelin throws, 28’ shot put marks, and 12:08 4x 800m relay times do not It was announced that a January 15 deadline had sabotage the meet’s credibility to our constituency been set to complete discussions and negotiations of clubs, athletes, and coaches…let alone the with New York, Boston, and Buffalo and announce media. At the Coaches Meeting conducted during a site for the 2007 National Club Track & Field the 2006 National Club Track & Field Championships. Andy Martin added that the Championships at Mt. SAC last summer, it was National Office will provide $10,000 in team prize recommended that we consider establishing a money, and that the Indianapolis LOC that has common IAAF scoring table standard such as 700- hosted the 2006 & 2007 USA Outdoor points. If we were to adopt a minimum qualifying Championships would be interested in hosting the standard for the National Club Championships, it 2008 Club Championships. Elliott Denman said was also recommended that every club be given that, in 2008, the Shore AC and New Jersey one automatic entry per event that would not be Association were also interested in hosting the required to meet an entry standard. Championships. However, a quick look at the Men’s running events Elliott also voiced his disappointment that the revealed that 700-points standards are much too 2007 site would not be decided at this meeting. soft…until you get to Men’s 5000m standard of Peter Zinno said that the Long Island Association 15:36. One has the same impression scrolling would be willing to host the meet. But Andy down the Men’s field events…until you get to the Martin said that Mitchell Field will be under Men’s javelin standard of 169’11” and see that a construction this summer and the LI Association 700-point standard in all the Women’s throws are has said it is not interested because it is hosting probably too stiff. The bottom line is that there is the Regional J.O. Championships this summer. not a “one size fits all” IAAF Point Standard that Skip Stolley said that with 80% of the 34 EDC’s meets our needs. Minutes of the 28th Annual Meeting

Skip Stolley moved that he be directed to appoint The question was raised about accepting hand a Standards Subcommittee to look into the matter times. In events longer than 400 meters, the that would come back to the entire Club Council standard 0.24 seconds could be added. However by February 1, 2007 with a standards Rules Committee members in the audience recommendation which would ensure gender and remarked that this would not be acceptable for geographical representation. (Whatever standards events below 400m. The Standards Subcommittee might be adopted, each club would still be will also be asked to make a recommendation in guaranteed one automatic entry per event.) Walt this regard, and it was noted that there will always Green (Norfolk Real Deal TC, Virginia Association) be an appeal process available. seconded. VOTE: 17 in favor, 1 opposed. The motion carried. Updates to the Elite Development Club page of www.usatf.org: Steve Vaitones (New England) asked that the Skip said that many EDC’s have asked that an Standards Subcommittee review the previous 6- “Open Letter” to collegiate athletes be posted years of results from the National Club T&F about the USATF Club Program, and that there is Championships prior to making its minimum a dire need for a Master schedule of competitions standards recommendations. Skip said he would open to USATF post-collegiate athletes. be sure it was provided with those results. Elliot Denman said that a lot of college coaches Entry Mark Verification for the 2007 National are unaware that NCAA rules allow collegians with Club Track & Field Championships remaining eligibility to compete for clubs during Skip stated that this has been—and continues to the summer, and that we need to emphasize that be—an issue at our Championships. After being fact. Skip said he would see to it that that researched by the National Office and Games information was added to the EDC page of the Committee, many questionable entry marks for the USATF website. 2006 Championships were found to have been recorded 2-4 years ago, or greatly embellished. USATF Club Handbook Project Other marks submitted had not been achieved in This has been a work in progress for some 4-years sanctioned competitions, and numerous sprint now and Skip said he would ask Bill Roe to lateral times were hand times to which a hundredths digit it to him to complete. (Bill later informed Skip that had been added. he had handed it off to Andy Martin in a meeting with him and USATF webmaster, Keith Lively. Bill Skip moved that the following requirements be noted that it belongs in USATF Staff hands and it adopted for the 2007 USATF National Club Track now has benchmarks due by the end of the year— & Field Championships: including web sites where sections within the ƒ Entry marks for the 2007 National Club handbook will be available on-line, along with Championships must have been achieved instructions on how to obtain and complete the during a 12-month window that began with notebook shell and dividers. last year’s Championships—July 15, 2006. Permitting Resident Aliens to Compete in the ƒ Marks submitted in entry to the 2007 National National Club Cross Country Championships Club Championships must have been While this is not permitted in the Men’s and recorded in a USATF, NCAA, or State High Women’s Open Races, the rules currently in place School Federation sanctioned meet. allow resident aliens to compete in the Masters races, but they cannot score or receive USATF ƒ Entry marks submitted for the 2007 National awards. Resident aliens are, however, allowed to Club Championships must be verifiable by compete and score in the National Club Track & their posting on the internet. (Hoping this Field Championships. Discussions on the Club requirement will increase the posting of the Council List Serve seem to indicate most EDC’s results from USATF-sanctioned meets on all want their resident alien members to be able to Association websites.) compete in the Club Cross Country Championships since it is not a USA Team Mark Driscoll (Syracuse Chargers, Niagara selection event. Steve Vaitones pointed out that Association) seconded. VOTE: 17 in favor, 1 there are many different types of “legal resident opposed. The motion carried. aliens” (such as those with student visas) and that we should be specific to which types we want to be included. Regardless, this will require a rules Indianapolis, Indiana Š 2006 change and the next Annual Meeting that will deal particular—in every major metropolitan area with rules changes is 2008, which would then go of the United States. into affect in 2009. ƒ Being an advocate and information resource for creating new Elite Development Clubs and Skip concluded by saying he is concerned that, at improving existing ones through the present, club coaches are not active on the establishment of criteria for evaluating USATF Coaches Advisory Committee, nor do they applicants seeking an EDC designation. attend the important Men’s & Women’s Track & ƒ Creating, selecting, and overseeing events to Field, LDR, and Cross Country meetings held at be USATF National Club Championships in the Annual Meeting. We cannot expect others to every discipline of our sport—with the hope of be club advocates and represent our interests. If eventually adding Association and Regional we don’t get more involved, we will find all the qualifying components to these new seats at the table targeted for coaches in the Championships. ensuing USATF restructuring occupied by NCAA ƒ Taking a leadership role in popularizing the coaches. post-collegiate, open level of our sport by promoting club-oriented events that present The meeting was adjourned at 1:51pm. entertaining, fast-paced competition that attracts spectators, media coverage and Respectfully submitted, sponsors.

Irene Herman 2006 USATF NATIONAL CLUB MARATHON Secretary RELAY CHAMPIONSHIPS The 3rd National Club Marathon Relay Championships was held on May 21 in Denver, CO. Hosted in conjunction with the Post-News Club Council Colorado Colfax Marathon, the Boulder Express Chair’s Report Track Club (CO) won its first men's national championship, while the adidas Raleigh Track In the past year, the number of USATF Elite Club (NC) successfully defended its women's title. Development Clubs has grown from 26 to 34 and Clubs from California, Colorado, Georgia, Illinois, the USATF Club Council has taken a more active Kansas, Kentucky, Massachusetts, Michigan, role in guiding and promoting the club movement Montana, Nebraska, North Carolina, and in the United States. Since my election as chair, I Washington competed in both the men's and have appointed an executive committee for the women's USATF Marathon Relay Championships, Council and subcommittees to review EDC which offered an unprecedented $30,000 in prize applicants and the criteria itself for being money. designated an Elite Development Club. We also created site selection subcommittees to review 2006 USATF NATIONAL CLUB TRACK & FIELD CHAMPIONSHIPS bids for our Club Cross Country, Track & Field, th and Marathon Relay Championships. Our EDC’s The 6 annual USATF National Club communicate with one another on an ongoing Championships were held on July 15-16 at Mt. basis through a Club Council list serve and we San Antonio College in Walnut, CA-- site of the have monthly conference calls to address specific annual Mt. SAC Relays. The meet featured more club issues. than 700 athletes from 30 States representing 47 different clubs. Despite record mid-day MISSION STATEMENT temperatures above 100-degrees, the temperatures had dropped to the high 70’s by the The mission of the Club Council is to enhance and meet’s 6:30pm start. The cool, calm evening expand opportunities for USATF open level, club- conditions helped produce 11 new meet records. based team competition in track & field, cross The Executive Track Club from New York City won country, long distance running, and race walking. the Men’s Club National Title, while the Greater The Council seeks to do this by: Boston Track Club won the Women’s Club title. A total of $10,000 in prize money was awarded to ƒ Supporting and promoting the club system of the top-3 scoring men’s and women’s teams. elite athlete development by fostering the creation of Elite Development Clubs everywhere elite athletes reside and–in Minutes of the 28th Annual Meeting

2005-2006 USATF NATIONAL CLUBS SUNDAY, JUNE 3 CROSS COUNTRY CHAMPIONSHIPS JIM BUSH SOUTHERN CALIFORNIA The 2005 USATF National Club Cross Country USATF CHAMPIONSHIPS Championships was hosted on November 19 in at Occidental College Rochester, NY. See Jane Run (Los Angeles, CA) Men’s & Women’s 800m, 1500m, Steeplechase, successfully defended their open women's team 5000m, and 10,000m title and Hansons-Brooks Distance Project (MI) reclaimed the open men's team title from the 2004 The USATF High Performance Committee will fly Nike Farm Team champions. A total of $20,000 in qualified athletes into Ontario, CA Airport (ONT) prize money was awarded to the top-5 scoring and provide them with room, board, and ground Open Men’s and Women’s teams. transportation at the Kellogg West Lodge & Conference Center on the campus of Cal Poly The meet was held almost 3-weeks earlier than its Pomona—just .75 mile from Mt. SAC. traditional 2nd weekend in December date because of typical weather conditions in Rochester that Respectfully submitted by: time of year, and the fact that the Club Council is engaged in a dispute with the Cross Country Skip Stolley, Chair Council over which council has jurisdiction over selecting and conducting the USATF Club Championships. The Club Council believes this Masters Track & Field should clearly fall under its purview per the recent amendment to Article 16-D of the USATF Bylaws. Executive Committee Currently, the Club Cross Country Championships also includes the USA Masters Men's 10K and November 29 Masters Women's 6K Cross Country Championships—which most EDC’s would prefer Roll Call of Officers was not the case. It is hoped (and expected) that Vice Chair- Suzy Hess these jurisdiction issues will be resolved with the Treasurer – Joy MacDonald latest round of USATF restructuring that is Secretary – Lester Mount currently under way. Active Athlete Representative – Becky Sisley Rex Harvey- Chair Appointee The 2006 USATF National Club Cross Country Championships will be held next week, December Regional Coordinators 9, at Golden Gate Park in San Francisco. More Bob Fine than 40 clubs and 1000 competitors are expected Stan Cohen to compete. Lester Mount

2007 HIGH PERFORMANCE INITIATIVES Comments from Non-Members after the roll call In cooperation with the USATF High Performance Committee, I will be hosting a HP Twilight MTF BUDGET Distance Series in Southern California the last Motion #1: Becky Sisley and seconded by Rex week in May. The Series is specifically designed Harvey – Expenditures we take people from to assist America’s Olympic hopefuls in achieving USATF budget first before using surcharge funds. 2008 Olympic Games “A” Standards with ideal Passed. cool, windless, evening conditions; fast tracks; great competition; and pace setters. Motion #2: Stan Cohen and seconded by Bob Fine – Funds for mailing of regional entry forms SUNDAY, MAY 27 should be under the control of each region. The HP TWILIGHT DISTANCE MEET-I at Mt. San funds allocated to each region should be Antonio College proportional to the Masters membership in that Men’s & Women’s 800m, 1500m, Steeplechase, region. Passed 5000m Motion #3: Joy MacDonald seconded by Stan WEDNESDAY, MAY 30 Cohen: Will work together to develop a “better HP TWILIGHT DISTANCE MEET-II at Mt. San understanding” that will be used when the Antonio College committee needs to pay someone for a task that is Men’s & Women’s 800m and 1500m not part of the normal operating budget, i.e., not Indianapolis, Indiana Š 2006 reimbursement for expenses. There was quite a Motion #10: Bob Fine seconded by Stan Cohen discussion. Pass/Fail Recommends single day fee for Masters T & F with an insurance charge that can be imposed by the Motion #4: Mark Cleary seconded by Stan Cohen meet director. This fee will be discussed with LDR The executive committee recommends entering and brought to the National Office for approval. into a contract with National Masters News to publish a ¼ page ad (entry form) for each Masters Motion #11 to table by Becky Sisley second by Region Championship and a 1-page entry form for Rex Harvey. Tabled each National Championship in exchange for the grant that is provided by the Master’s Committee. Motion #12: Bob Fine seconded by Stan Cohen. Approve agenda for General Meeting. Passed Passed

INTERNATIONAL BIDS Motion #5: Stan Cohen seconded by Jerry WMA – World Championships – Sacramento and Donley – Funds may be distributed in advance. Brazil will bid for the 2011. NCCWMA for 2008, no For expenses regional coordinators may receive an valid bids to date; Florida may submit a bid. advance of their budget, they must verify the expenditures. Passed USATF RESTRUCTURING Rex mentioned that this issue is still hotly debated MTF Budget: by the USATF Board of Directors. He said the We discussed the cost for the USATF Office bottom line is that restructuring must be approved handling the on-line entries for our championships by the General Assembly. this year. The cost, which amounted to 3%, was taken from our surcharge fund generated by the total entries for the meet. This is one of the GENERAL MEETING – NOVEMBER 30 “contracted services” MTF is being charged for. Call to Order by Vice Chair Suzy Hess Motion 6: To accept the 2007 budget of $51,200. Tabled: Until after Saturday: Strategic Plan and Delegates At Large Games Committee Report Christel Donley Mark Cleary Motion #7: To accept budget but was tabled until Carroll DeWeese Saturday Ex Committee meeting. Sandy Pashkin Barbara Kousky REPORT FROM REGIONAL COORDINATORS MEETING Active Athletes 1. Marilyn Mitchell Metropolitan 2. David Friedman New Jersey Motion #8: Team managers to Italy Phil 3. Eric Braschwitz North Carolina Greenwald, Marilyn Mitchell, and Frank Lulich. 4. Dr. Harry O. Brooks New England Passed 5. Mary Trotto Long Island 6. John Head South Texas Motion #9: Rex Harvey seconded by Becky Sisley 7. Stephen Viegas New England for Sandy Pashkin to serve as interpreter to the 8. Jerry Wojcik Oregon Rules Committee. Passed 9. Mo Haneef Southern California 10. John TenBroeck Florida The meeting was interrupted by Alan Roth, Chair 11. Sumi Onodera-Leonard Southern California of the Associations Committee. He stated that the 12. Eric Barron Southern California 2007 budget should be increased. The National 13. Sharon Good Potomac Valley Office stated they would increase the Sports 14. Jerry Bookin-Weiner Potomac Valley Committee budgets after raising membership 15. Tim Edwards ? dues; however, they have just informed us the 16. Rex Harvey Lake Erie 2007 Masters Budget will be the same as 2006 17. Dave Clingan Southern California budget. 18. Bob Weiner Potomac Valley – Recommends USATF have one-day 19. Becky Sisley Oregon membership. In that way potential new 20. Phil Byrne Florida competitors may enter meets without buying Jerry MacDonald ? one-year memberships. Suzy Hess Oregon

Minutes of the 28th Annual Meeting

Suzy Hess announced her resignation as vice media to identify themselves so that it is known chair. they are in attendance. He stated that in terms of more substantive procedures with respect to how Phil Byrne takes over to run the election for Chair USATF Masters Track & Field does it’s business of Masters Track & Field that Roberts Revised suggests that in an annual meeting which this is states that additional rules The rules are that each candidate will speak for beyond the normal might apply to a monthly five 5 minutes. meeting for example such as a Rotary club. Bob Fine Additionally there should be an agenda be Mark Cleary published which has been done. Depending on Gary Snyder the people at the meeting, how long the meeting is and how much business gets done there should There was a brief Q&A period to each of the be limits on how often and how long people can candidates after their five-minute presentation. speak so that other business is done. It is suggested that we do not want to limit anymore After the first ballot there was a run off between than necessary people’s right to be heard. What Mark Cleary and Gary Snyder. After the runoff the has been done in the past is limit speaking no declared winner and new Masters Chair is Gary more that one-minute and no more that than twice Snyder. on the same issue and that seems to have worked well. This procedure does constitute a limit on the Next was the nomination for Vice Chair: right to speak and as a working procedure; it Mark Cleary needed a 2/3 vote by the simple majority to be Joy Margerum approved. Mary Trotto Bob Fine Motion #2: Rex Harvey – To adopt a proposal to Carroll DeWeese adopt the parliamentary procedures as stated by Janet McCarty-Smith Phil Byrne. Passed Max Hamlyn PROPOSED RULE CHANGES On 1st round ballots there was a runoff between Joy Upshaw-Margerum and Janet McCarty-Smith. Graham Shirley – Rules Coordinator: There are The winner and new Vice Chair is Janet McCarty- approximately 108 rule proposals and MTF will Smith. need to deal with approximately 20 of them. Some of them are related while others are more Motion #1: Carroll DeWeese seconded by Bob complicated. He stated that the rulebook is about Fine – To appoint Suzy Hess as an active athlete 200 pages long and that Masters rules are the with voting privileges for the convention. Passed same as the rest of track & field with a small number of exceptions in the back. The first rule we need to discuss in the order of the rule book SESSION 2 are two related items:

Chair of Masters Track & Field, Gary Snyder calls Items #46 and #101 – To add the 44 lb super the afternoon session to order. weight first in the ultra weight pentathlon, and then in the regular ultra weight competition add the Parliamentary Procedures by Phil Byrne – super weight to men 60-69 and then to add it to Discussed parliamentary procedures according to the ultra weight pentathlon as appropriate for Roberts Rules of Order Newly Revised. different age groups.

A couple of housekeeping things that Gary After much discussion the question of a motion mentioned asked that all in attendance with cell was entertained about the specific additions as phones to please turn them off or place on vibrate. part of the WMA. It was determined that the He further asked that any member with a nametag Executive Committee had already gone through please wear them so that they can be displayed. rules, addressed several of these issues and had He asked that any members not officially made recommendations to the committee. When registered and not wearing a nametag are going through these rules it has to be indicated observers, and should not be participating in the whether or not the specific additions are also a meetings. Further he wanted members of the part of WMA and so that we know whether or not Indianapolis, Indiana Š 2006 we are changing anything internationally. It was pentathlon the proposal is to incorporate the 44 lb. explained that the super weight and ultra weights This called for a motion to accept. are not defined as being a national level. At that point it was determined that we are in a sense free Motion #6: Accept item #46 for discussion. to do whatever we want without running afoul of Passed anything international. At that point a motion was again entertained to accept or reject item #101. Motion #7: Becky Sisley seconded by Carroll DeWeese – To adopt the changes in table 203 in Motion #3: Carroll DeWeese seconded by Jerry view of the changes of the super weight for the Bookin-Weiner – Discussion recommended to add distance. The motion is to approve the submission #101 by Becky Sisley. Amend motion to accept that had to do with the 44 lb weight which #101. Passed changed and to make sure it is incorporated with the related changes for women. Passed Motion #4: Carroll DeWeese seconded by Jerry Bookin-Weiner – To accept both items #46 & While on the ultra weights, we skipped to Item #101. #89 because it was closely related. We want to include the ultra weight as a championship event. Discussion: The motion was amended to accept There was a proposed motion on item #89. In that #101 and we still have the discussion and not case the weight for the ultra weight for the women accept item #46. Is there an objection to is about the change for age. #101which is the addition of the 44 lb weight to the super weights for the men 60-69. Question: Is Discussion: Our leaning is to add the ultra weight that for the indoor and outdoor championships? throw to the National Outdoor weight throw. We have to make a distinction between the two. Currently they conduct two events, the weight The definition is in rule 332 (g) and we have a table throw and super weight throw and it would be for super weights. Currently men 30-69 throw a adding a third event, the ultra weight throw. It 56 lb and at age 70 it drops from 56lbs to 35lbs. would not be for the large track meets, but the This takes ages 60-69 and adds smooth set weight throw meets. This would make it a third transition over a decade with the 44 lb super event. At this time there is no definition in the weight. There was an amendment to the rule book as to what the weights are for the ultra bringing about a discussion regarding the weights. weights. They are defined in the pentathlon, but the ultra is three different weights for the ultra Discussion: We decided to start with one item at weights and nowhere do we take out the one a time. We started with the 44 lb weight for the throw in the ultra weight championships. The idea men and 20-25 lb weight for the women and dealt is that if we are wrong, we can fix it so that it will with that separately and asked if there were any be the lightest of those three that we would be objections on the men’s side to incorporate a 44 lb throwing at the weight pentathlon. The ultra weight for 60-69. Currently women from ages 50- weight is not a single weight there are four (4) 79 on the super weight throw a 25 lb weight and at weights combined. You have the weight throw, 80 it becomes 20 lbs. The suggested idea was super weight, but the ultra is a super weight with that at age 70 and up should be 20 lbs. The three additional weights, figured on a point system question was asked if there were any objections to like a pentathlon. That is the ultra weight that change. This is for women 70-79 to change from 25 lbs to 20 lbs, do we need a second. It has Motion #8: Becky Sisley seconded by Tim been second. There is an opposition, stating that Edwards – Make changes in weight tables to it should be more uniform with women going to 20 incorporate item #89 and add ultra weight then to lbs at age 60 instead of 70. National Championship. After much discussion the decision was made to table the motion on item Motion #5: Becky Sisley seconded Carroll #89. DeWeese – Change women’s weight to 20 lb for ages 70-79. Passed Motion #9: Tim Edwards seconded Carroll DeWeese – To table item #89. Passed Discussion: Item #46 to have this change incorporated due to the ultra weight pentathlon. Item 59: This item is more to clarification as it The simplest way to say is that for anyone who relates to the events for which we report as throws a 56 lb weight in the ultra weight records. There was a submission in 2002 to add the 3000 and the mile because the mile is not the Minutes of the 28th Annual Meeting championship event at the event at the outdoors. Motion #15: Carroll DeWeese seconded by Bob It was pointed out that we offer the option of Fine – To table item #86. Passed conducting either the 1500 or the mile in both the indoors and outdoors. The rules committee felt BILL ROE – PRESIDENT USATF that it would be understood that both of these should have records. The submission is really to Welcomed the new Masters Chair with a vote of clarify because it seems that there may have been confidence. He discussed the new National some misunderstanding or a different Masters News owner and stated the magazine is interpretation. The intent was that we will have about to be published with all of the new changes records for the 3000, both indoors and outdoors and stated it was a lot of fun doing it. He the mile and 1500 both indoors and outdoors and suggested it is very good and detailed in terms of we will keep all of these records even though the telling you about how everything had been meets may differ from that somewhat. formulated and gives a bit of history as well. He stated it was a great educational experience for Motion #10: Carroll DeWeese seconded by Ivan him. He stated he really enjoyed putting the book Black – To adopt item #59 for discussion and the together. He offered a question and answer justification is to confirm current practice and to period and there were none. protect the integrity of the race. Pass/Fail ???? Item #87 to take the weight throws and super Item 84: Relates to maintaining separate records weight throws to move into Regional and between soft and hard implements. Is there a Association Meets from the list of optional events motion? Question: Do other divisions keep to mandated events. For example: The following separate records? For example college meets events shall be held hammer throws, weight where the throws metal implements indoors? throws, super weight throws along with all of the Discussion. Opposition to the motion other contested events.

Motion #11: Ray Feick seconded by Rex Harvey Motion #16: Jim Hite seconded by C. – To accept item #84 which is to maintain separate Christopher – Item #87 – Make the ultra and super records for soft and hard implements. Failed weight throws a mandatory part of association and regional championships. Motion #17 to reject – Item #85 is to reduce the number of ribbons and passed so on that we give people, it only goes three deep instead of six people. The reason given is any age Item #90: Scoring of meets not to count team division in Nationals and/or Regional there are not entrants. We want to separate meets. The even six contestants. We reward excellence to the rationale being that scoring is done solely for the top three and not simply for participation. purpose of determining club champions, there is no reason to score athletes who don’t belong to a Motion #12: Carroll DeWeese seconded by Bob club. Fine – To accept item #85 to reduce awards to 3 . from 6. After discussion it was suggested that the Motion #18: Becky Sisley seconded by Jim Hite motion be rejected. The motion was withdrawn. To accept item 90. Failed

Motion #13: Carroll DeWeese seconded by Bob Motion #19: Becky Sisley seconded by Jim Hite Fine – Reject previous motion. Rejection motion To accept item 90 as amended. To accept the passed. second part of item #90 clarifying combined scoring of teams men and women. Passed Item #86 is to remove the indoor and outdoor pentathlons from out of the indoor and outdoor Item #91 for purposes of club scoring no regions and conduct them as separate performances with less 65% age graded championships. performance standard not award points toward club championships, to retain their finished place, Motion #14: Carroll DeWeese seconded by Bob but not be awarded points for their efforts. Fine – Item #86 to conduct pentathlon as separate championship not during the full championships. Motion #20: Carroll DeWeese second by Joy Discussion ensued and it was suggested that we MacDonald -- Scoring 65% age graded table due to more information. The motion was performance not to be counted towards team withdrawn, Recommend to table. scoring at National Championship. Failed Indianapolis, Indiana Š 2006

Item #92 – Residency requirements belong to Item #31 Association. Motion #30 to reject since #99 is another version Motion #21: Bob Fine second by Carroll and that motion passed. Withdrawn DeWeese – to accept item # 92. Failed Item #100 – Withdrawn as it is unnecessary Item #93 – Awards and places for relay teams because we (USATF Masters) are following WMA, given regardless of make up, i.e., club team – Ad this not a rule change. Hoc. Motion #22: Becky Sisley seconded by Rex Item #107 – Motion #31: Carroll DeWeese Harvey – To accept the motion. Rationale: seconded by Mark Cleary. “Anytime where Awards are given for relay team performances at championship patches appear in rules this should National team championships shall be determined be a masters exception.” by time, regardless of type relay defined by the Passed following rules. Rationale: Currently we have club teams and then depending on what happen to Item #53 & #55 - Motion #32: by Dave Clingan another item we have 9 club teams. More people seconded by Jerry Bookin-Weiner to accept. have said let’s run a relay. Right now we score Passed those as two separate sets of teams and give separate awards. We need to address the definition of relay teams first. We are asking that DECEMBER 1 we incorporate them. Failed Budget - Joy MacDonald Recommendation: To separate records and competition shall be maintained in the relays for (1) 2007 – $61,400. The actual budget is same as in club teams and (2) teams of any other 2006. Meeting later today to determine why we composition. To be taken to the Rules did not get this promised increased. Committee. Motion #33: by Carroll DeWeese seconded by Motion #23: Carroll DeWeese seconded by Bob Ivan Black To accept this reported as written. Fine – To accept the change. Passed Passed

Item #94 – Running timed finals in certain races at Combined Events - Jeff Watery championship. Indoor - 3/4/07 Carthage College, no site for 2008. Motion #24: to reject the item. Rejected Outdoor is set for 6/9-10/07.

Item #95 – Relates to relay teams removed name Records: Sandy Pashkin – Heptathlon and “ad Hoc from non-club. decathlon record applications received for the first Motion #25: by Becky Sisley seconded by ??? time. Motion made to accept this item for discussion with a deletion of the note. Passed Motion #34: Rex Harvey seconded by Bob Fine Keep records until National Convention for vote on Item #96 National Championships related 2/3 of delegates for heptathletes and decathlete women. athletes advanced to finals shall be US citizens. Passed Motion #26: Carroll DeWeese seconded by Bob Fine to accept the item for discussion. Passed SITE SELECTION BIDS

Item # 97 – Change “27 hurdles to 30.” The outdoor bid presentations for 2009 are as Motion #27: to reject item for discussion. follows: Rejected 1. Clermont, FL. 2. Southern Cal/Fleet Feet, CA Item # 98 –change hurdle specs Motion #28: To table. Rejected The winner is Florida Withdrawn – There was no indoor bid for 2009. Item #99 –To form rules from WMA Motion #29: Carroll DeWeese seconded by Isaac Black to accept for discussion. Passed Minutes of the 28th Annual Meeting

COMMITTEE REPORTS the criteria for upcoming events. The proposed events for 2007 at the indoor nationals are Championship Games Committee by Carroll DeWeese reverting back to the distance from sprints last This committee asked for ideas of how we should year. We have Jim Sorenson turning 40 in the or could improve or change anything from the spring who ran an equivalent to a 402 and a 403- games committee. We met for the local organizing mile last year as a 39 year old. So his role is to committee for Maine. We have yet to have the make the four-minute barrier. This should appeal normal meeting that we will have with Boston. It is to several 45 year olds that set records in that race expected to deliver better than last year. We as well. At the end of his report there was a brief encouraged input from Masters Track Committee. question and answer from the floor. The committee composition is Jim Hite, Carroll DeWeese, Len Krsak, Becky Sisley, and Rex Site Committee by Tim Edwards for Ken Weinbel Harvey. Our report will consist of the list of where we will be going for next year and the year after. The Masters Invitational Program by Mark Cleary indoor championships will be held in Boston, MA; The meets hosted this year were the National the outdoor will be in Orono, Maine; the indoor Indoor Championships and we had the 200m decathlon will be Kenosha, Wisconsin; the events this year. It was kind of the year of the decathlon and the heptathlon in Birmingham sprints this year. We do have some events that Alabama; the weight and super weight in Seattle are fixtures at other meets that we have adopted. and the weight pentathlon in Spokane. In 2008 The events do not change from year to year, but the outdoor championship will once again be in the high profile event that the indoor, open and Boston, outdoor in Spokane, indoor heptathlon in outdoor open championships, those do get Kenosha, weight and super weight in Seattle, the reshuffled or reselected each year. We can give weight pentathlon is open and the decathlon, input but we cannot push the issue at some of the heptathlon in Kenosha, Wisconsin. After his report meets that now prefer the event and that is what there was a brief QA. they have had and we have adopted and pulled it into the program. There are also other invitational Awards Committee by Phil Byrne events that go on for years like the First of all he thanked the committee members for that are not officially part of the program but there their time. The activities that were undertaken a is an extension of it that precede the program. couple of days ago, just briefly. I would like to The indoor nationals are 200m for men and thank the committee. We would like to thank for women. The Melrose games want to give special the work done on the rankings, which is database kudos to Mary Rosado and Jim Riley, who worked for the awards committee. They have 25,000- on getting the 4x400 for clubs back in and will be 30,000 line items they have interfaced by the time an event for 2007. we are finished the indoor and outdoor season. They boiled that down to a list of about 3500 line The 2006 Outdoor National Championship had items and from this the top athletes are taken from 100m event for men and 400m for women. In the the 10-12 awardees for each age group. There 100m Willie Gault set a very impressive M45 world was a new policy that was enacted by the MTF last record of 10.72, which is right at what the young year that requires that anyone eligible for an award 40-world record. At Mount Sac Relays we had the must a USATF member. The other new policy invitational 800 m in both. For the events we do from last year had to do with only including marks hold we post the criteria online where athletes can that were made in sanctioned meets, which is see the next event that is going to offered, those likely more complicated than it might sound. The are set individual events that come. They can see problem could be that the meet names are stated what the criteria are. At the we had differently. An example is it could be the East a mile for bid, it was difficult to get it back in, we Region Masters Championship or Eastern Region had a new meet director and it took some doing to Masters or Regional, etc. There were a lot of get that back and we have still have not heard permutations and combinations in the rankings from them as to whether we will have it in 2007as database. The awards do not say it exactly the an event. For 2007 the proposed events same way as the USATF website has it, and when submitted at the Indoor Nationals we are still we check whether it is sanctioned we might get a waiting to here from Stephanie Hightower and non-hit. There were about 50 different meets that John Chaplin for approval. We do have a place on were included in the rankings but one of the the National website for Masters Invitational columns asked if a meet was sanctioned or not. Program to see results from past events and see Indianapolis, Indiana Š 2006

Of 50 meets, one did get a sanction that may or The concern has been primarily about the hurdles. may not have changed the rankings. They are difficult to do and some countries have replaced unofficially the sprints for the hurdles, There were age grading standards that were just like they do in Canada and may be even developed in 1994, they were revised and updated Australia. This body approved a motion that there on a normal eight-year schedule in 2002. Those would be an ad Hoc committee specifically for the new standards did not get fully disseminated and purpose of looking at the event in the women’s implemented while others were still not ready until pentathlon. In addition to the future of the hurdles 2003 and 2004. Until we got into the Masters there is an issue of why the women’s indoor and Athlete of the Year award in late September, or outdoor pentathlon is exactly the same and the early October, they were changed again this year. men’s indoor and outdoor different. There is no There are new age-graded standards, which did indication that they have to be different, but why not change a whole lot in this mid cycle revision, do they have to be done exactly the same for but they are different and we suspect some are indoor and outdoor? The appointed committee not the latest numbers. The fourth thing there will will consist of Christel Donley and Joy MacDonald, be no corporate sponsor for the athlete of the year Phil Byrne and Mary Trotto. A survey was award. There will be an award, there will be no developed and given to all of the pent athletes at corporate name attached to it. Finally there is a Boston, Charlotte and other competitions. A vote new logo, which can be used in the certificates was taken as to whether you would you like to see and plaques for our awards. There seems to be the outdoor pent have different events than the problem is dealing with the elite athletes and some indoor pentathlons? There were 7 yes 9 no and 2 them are 30-34 age group who have a mix of open abstentions. The big issue is should the women athletes, Olympians, masters, semi masters or masters be different than open athletes, right now sub-masters. We require that they compete in a the open women have the same as the indoor and Masters meet or a Masters event, such as an all outdoor so that is a technical issue. The second comers meet in order to be eligible for our awards thing was should the shot be the outdoor event to and it is not easy to determine what some of these be changed to a different throwing distance? In meets are. Because of these discrepancies it may other words should it be a longer throw because it be easier to start these awards at age 35. WMA is outdoors? Yes 5, No 11. Would you be in favor says masters’ start at 35 and many cases we do of changing the hurdles to a sprint? 2 Yes 2 and not have a qualified candidate when we get down 16 No. This was deemed most important because to those who really are competing as a master in this was the issue that was brought up at WMA, 30-34 age group. Several years including this year those in favor, 2 yes and 16 no for the indoor pent there is no award for those. There is a suggestion and for the outdoor pent to change. The people that this be discussed at this time. The floor was who would be representing the five events in their opened for comments or questions. order for Women’s Outdoor asked this question. The only event that was listed by more than 3 was Motion #35: Becky Sisley seconded by Suzy the shot put. Hess – To drop 30-34 age-group from awards as athlete of year. Passed A recommendation was made based on the survey and experience of the combined event athletes 1) Report 2007 Outdoors Championship: Report that Masters committee support the condition that given on the 2007outdoor Championship Meet to the high hurdle event should be in the indoor and be held in Orono, Maine. Flyers were handed out outdoor pent. 2) That further discussion be held detailing information on the year’s meet. There regarding the possible substitution of the javelin was also a brief question and answer period from and the substitution of the shot in the outdoor the floor. pent and 3) that the integrity of importance regarding the exact same events of open and Meet Manual by Becky Sisley – Reported the masters athletes be further discussed. After the Meet Manual is on the website and is report there was a brief question and answer downloadable. The cost was approximately $200 period. for everything. Questions were taken from the floor. Report Indoor 2006 and 2007 by John Oleski This report will consist of 2006, 2007 and a bit of Report Women’s Pentathlon Study - The WMA 2008. has an issue of whether the women’s outdoor pentathlon be changed and may even the indoor? Minutes of the 28th Annual Meeting

The 2006 Masters Indoor Championships are held Rico and Guatemala. The purpose is to build up at the Reggie Lewis Track & Athletic Center in the program and it has succeeded very well. The Boston at the Boston Community College at the result has been in the sense that Canada and the end of the month for 2006. This is the 9th time United States are starting to have a reduced since 1997 that the Masters Indoor Championship number of delegates. Be that as it may there is a has been held at the Reggie Lewis Center and the now a very strong feeling that it should be held 10th time overall that it has been held in Boston. It either in Canada or in the United States. Florida was held at MIT in 80s. The co-directors are Steve made this bid back in September. We sent the Vaitones who is the managing director for the New information; we had posted it in the National England Association and Reed Neff who until Master’s News and for any other groups that recently served as our Master’s Chair. There were wanted to sponsor it here in the United States. more than 700 participants; the main hotel was the We are asking that you vote for it in North Boston Westin. Some of the outstanding issues America. I do not know what other bids will be were that we did have the 27-inch hurdles made. Nova Scotia will possibly be making a bid available, WMA standard for the F-60 and the M- and that is the only information we have at this 80 16 meter indoor hurdles. The Masters’ chair time. The other problem is that the bid must be took personal responsibility for modifying some of submitted by January 20, 2008. This is an the hurdles. international championship and the procedure is if that this committee agrees that we must go to all Looking forward to 2007, we have a new Masters board of directors for them to approve and at that chair Carroll Blake, who is a very talented M-55 time we can make the bid. After that it will be long sprinter, 400 and 800 m runner and sometime voted on. 200 m runner. He was not able to make it to this annual meeting. The 2007 meet will be March 23 Motion #35: Stan Cohen second by Jerry –25, 2007 also at the Reggie Lewis Center. There Bookin-Weiner – This committee approves bid will be a welcoming dinner on Thursday at the subject to the approval to be presented to joint Tucci Italian Restaurant as it has been for a track & field and LDR to move forward. Passed number of years. This is an event that attracts about 450 people and still functions as the The National Masters Decathlon/Heptathlon welcoming dinner for those other than the hosts of Championships will be held in Hoover, Alabama on the New England Association but for the pent June 9-10, 2007 at Spain Park High School. athletes who are coming to compete. There has been a suggestion that we have some other social 2007 Budget Report by Gary Snyder event reception and one of the suggestions to see Joy explained why we thought we were getting if there was an interest of a buffet dinner at the $25,000 because of the membership restructuring. Reggie Lewis Center on Saturday night. Another There was a some interaction between our the alternative would be at the hotel. The question USATF treasurer, Ed Koch who explained our was asked of feedback by a show of hands of budget assumptions and what became clear is those interested in something worth exploring that they have a line item of approximately something the athlete would be interested in. $100,000 at the general competition level. They There was some discussion and it was determined do not give at Masters Level. It was determined that this might be worth exploring at other venues that there should be more involvement at our level. as well for those athletes who do not know about We need a further understanding of the $100,000. Thursday night before the meet. Most of the We have approximately 4,000 to pay the vendors information regarding the 2007 championship will and this is included in their overall budgets. That be on the website by mid December. Our website is one item they want to take over. They want to is www.usatfne.org. incorporate this into the IT system. This is considered double funding. The chair was allowed Just a look forward to 2008 we do not have a new to go over the six critical items and submit them. hotel identified yet and that could be problematic The critical items consisted of a TV plan we need because our event just happened to be converging at least $1,500 and don’t have a much in the way on major conventions in Boston on those dates. of a diversity program, such as training, etc. This The dates are set as always in March. item has not been budgeted for.

Report – North American Bid by Bob Fine The rest of the budget descriptions were The North American Region of WMA has had the discussed. We are under funded for these items: last three championships in Latin America, Puerto Indianapolis, Indiana Š 2006

Games Committee - $6,000 legal fees – we Fame. We are going to talk a little bit about the balanced the budget by moving the surplus fees championship then Bob Fine is going to address over for the most part. We are under funded for the championship and then we are going to open team managers to go to WMA there is a $6,000 the meeting to common concerns and probably cost, a pay raise for the committee board who any business from the floor. Since LDR did not have not had a raise in 12 years, so we are giving announce an agenda prior to this meeting, the ourselves a 50% raise that cost is $2,400, for a question was asked by the chair if there questions $1,000 for extension of coverage to a local any additional items they feel they needed to know regional and international event. The real jeopardy about. item is skill assessment and we need $1,000 more for records and of course the diversity issue. GENERAL MEETING – DECEMBER 2 The budget is around $18,000 and we are not anticipating that much to Masters Track & Field. Gary Snyder calls meeting to order at 10:26 am We will likely do the double budgeting for 2007 for both committees. MTF was told that we were The first thing we were to work on this session is entitled to a percentage based on the overall the budget and the election of the WMA delegate increase. We recognize that $100,000 is the line for Italy. There was a discussion on the budget for item for general competition. This has not been Masters and what follows is the fact that MTF & broken down and will require more discussion. LDR will probably work on a double budget.

Motion #36: Rex Harvey seconded by Marilyn Joint Mitchell – That the Exec Board has the authority to award 2009 Indoor Championship. Passed Masters Track & Field And Masters Long Distance Report on 2006 Indoor Championship by Carroll DeWeese There was an unofficial report on Running attendance being up. We have had a number of challenges in Charlotte. The biggest thing that WMA Report – Marilyn Mitchell happened is that we got the competition. We had I went to several regional championships this much larger numbers than in the past. We had summer including Poland, then Guatemala, and numbers up over 25% and various field events and Brazil. Most of the places found the women and across the board than in previous years. Even the men very friendly and particularly in the Spanish running events were good. Because of the speaking countries were not getting any numbers we did not provide enough medical communication back. We would ask them about personnel. We were shut down by direct heat, by the women’s pentathlon and never get an answer. inclement weather and because of some other There was somewhat of a language barrier but we situations we had to shut down the meet for a were able to overcome that. Secondly, WMA time. We were able to make it work and had an officers were very eager to develop better extraordinarily good meet. relationships with the United States. OLD BUSINESS We talked about the doping issues in the United States and many foreign officials and athletes Motion #37: That the games committee, officials found it very difficult to understand why a rich committee and all of those involved with the country as rich as ours was not spending money national Masters championship in 2006, in for drug testing. We explained our structure and particular George Matthews, are given the fact that our government does not support us appreciation for everything that was done. financially. This subject will be discussed as it Passed comes up in the future. Ray Fieck – In 2006 the ultra weight pentathlon Masters LDR – John Boyle (outgoing chair) was approved as a championship event. This has John announced the agenda for Masters LDR and not happened. gave a very brief synopsis. It follows: Marilyn on her report on WMA, Chuck is going to give a At the annual meeting in 2004, in Portland, Ken report on international LDR and then we will have Weinbel presented the Ultra Weight Pentathlon. a report by National Masters News, then Norm is This body approved that as a National Event. The going to come up and do the Masters Hall of minutes were not printed. Yesterday when item Minutes of the 28th Annual Meeting

#89 was presented, it had the ultra weight as a split either way; example, no 50% or 70% feel single event. We do not know how they got that another way. It was determined that we need to terminology, but it was really supposed to be the gather more data. It was also determined that this ultra weight pentathlon championship. We agreed body will be forced to make a decision with the in 2004 to wait the two years and then present it next two years for the upcoming rules year. today for yesterday and then become a national Handouts were given to the body to facilitate in championship in 2007. That did not happen and the education and decision making process. we would like the body to reconsider approving that as an ultra weight pentathlon championship. – Thank all of us for the vote to award After much discussion it was determined that we him as athlete of the year. table this discussion because of the details just presented so that it can come back to the rules Strategic Plan Report by Mike Henley - committee in two years. It was determined that First of all we need a skills survey, which will all us the submission for ultra weight as a “single” event to determine what we are good at. We do not at was a typo and should have been “championship” this time have the funds for the survey, but it is in event. We are asking for a technical correction to the plans for the future. the rules committee. The executive will be discussing this later to come Motion #38: Bob Fine second by Tim Edwards. up with a recommendation. Accept the ultra weight pentathlon as a national championships event. Passed Restructuring of USATF status report – A survey came out that recommended that each of the Elections held for WMA delegates that will also committees make a recommendation in terms of serve as North American delegates. what they would like to see in terms of restructuring. The distribution of information will 1st Awards recognition was not received at the be made available and there will be opportunities Awards Banquet or written on program. for opinions well known.

Nominees: Website Report by Jeff Brower – USATF is Bob Fine 12 managed by multiple web masters. Early last year Christel Donley 8 we pulled some of the Master’s directories. It was Mary Trotto 3 determined that the pages are not being updated. Jerry Donley 7 Therefore www.usatf.org pulled some data Carroll DeWeese 11 enabling some portion to be updated. It is Robert Thomas 3 assumed that this has been done to other portions Marilyn Mitchell 8 of the website. In the future updates will be made Bill Collins 12 by the Masters webmaster. A committee has been Mark Cleary 7 formed to discuss the improvements, Jeff Brower, Jeff Brower Dave Clingan and Andy Hecker. Ivan Black 3 John Oleski 6 CRAIG MASBACK ADDRESSES THE COMMITTEE Dave Clingan 9 We welcomed the CEO of USATF, Craig Masback Sumi Onodero-Leonard to speak. He stated he came to congratulate all of us for the vitality of masters in part represented by Men’s Delegates the fact that we have a lot of people interested in Bob Fine 12 leadership. He stated he realizes it does not Carroll DeWeese 12 always make for a friendly meeting, but it shows a Bill Collins 11 lot of interest, a lot of talent. He stated that we as an organization and a masters group that the Women’s Delegates meetings are positive. Christel Donley 8 Mary Trotto 3 He noted that when he spoke on Wednesday he Sumi Onodera-Leonard alternate had anticipated on a victory in the area of legislation. Because of what transpired in the Hurdles rule change proposal – Jeff Brower discussion regarding the internet he was not in a We did not come to a consensus. Hurdlers are position to try and describe the precise aspect of split on this issue, there is no determination on the that day. He also stated he was aware of the Indianapolis, Indiana Š 2006 timing in wanting to articulate what the ourselves as which is this incredible untapped disagreements and what we think the potential or resource. He told us that the passion we exhibit opportunities are within the internet. He again represent are really what they want to help us gain noted that the interests of points of view have not a better level of communication with a certainty. been voiced before. He said felt we could take an incremental approach in the life plan of the Where is the extra money we are going to need, internet. From an organizational standpoint we are more upon membership fee going up? He stated somewhat inconsistent with his kind of USA track that he would rather that Andy Martin answer the & field. We have seen any number of so-called question and give precise details, but not a single solution providers come to us and we have had dollar of the membership fee increase is going to elite athletes. A 100% of it is going to the grass some tremendous changes in technology. We roots. There was a brief question and answer made the decision early on that we were not going period concerning that issue. to align with any particular solution provider and make our sport and our constituent groups The question was asked about sponsorship on the conform to their model. So we are going to Association level and this is his response: He condense functionally on the basis of what we stated that Associations are separate entities in need. He spoke about events, how we have terms of how they are constituted legally. He was missed some opportunities commercially because not sure why we should think that any agreement people could have given us functionality that could automatically extends to them. He stated we have have served us previously. As it stands now we a couple of issues about finding a sponsor and at may get some cash from some groups that said issue frequently why don’t we have and the they had some cash at the time that have long ago national office has it. “I can tell you that you may gone out of business and taken their technology want to suggest, recommend, negotiate and say with them. What it does mean is that what we do we would appreciate the courtesy of being able to functionally has created work for our community run it by VISA, there is no chance that VISA is ever because they were created for our community by going to be a sponsor of a local association, I can his staff. Some things are slower than we would absolutely, positively guarantee that.” Another like and we are not always as responsive as people scenario would be maybe we can do a blanket would like and there are some limits. We now sponsorship. Maybe we could go to VISA and say have a fundamental base in this particular area and a couple of our associations may have the he felt very confident that in the next few months opportunity to have some local support with some this is going to allow us just leapfrog ahead. He local program initiatives. We would then ask that indicated this would be in addition to not only our on a blanket basis approve this sort of thing and fellow NGBs and others that are listed in the they could even say yes. “He stated that in all Olympic world but a number of professional sports honestly it would never happen.” I think that is an issue we would like to address a little more. as well. We are going to really change the way we utilize the internet to serve our most important The question was asked: What are the chances of public and the larger community. the executive board potentially being restructured out of existence? “I think formally by virtue of Mr. Masback stated that this is a learning process what might be the structure none of us know, let’s for him and it is not what he was trained to do at be honest. I don’t participate in the restructuring USATF from a technical prospective. The short and we have a long, long way to go.” It is story in all of this is that we combined with inconceivable that the grass roots community will masters several years ago to try to market our not be well represented on the board. He stated television aspects and what that has evolved is an maybe not a Masters or an LDR person, but it will attempt to show you that we are focused on our be well represented and held accountable. He internet opportunities. Rather than speaking as a stated that beyond that what we have talked about single sport to the world we want to help enhance briefly and what we have done in this organization it. We have been keeping it frequent and that has does not happen at the board level. An effective a really fundamentally changed the access that we representative for you, your past chair, George have and the kind of people we can speak with. was a very effective board member who was He stated he is optimistic about what we are going respected within the board, chose to speak at to be able to do. He stated there are going to be critical times and did well in that regard. I more resources, more capability, more people that challenge to name somebody at the board level. will either work for us, work on behalf of us, or What gets things done is having a good list that is outside of us and we are going to need you. Part very communicated and firmly advocated for with of the reason people are excited about working Andy, the staff and I. If there is a budgetary with us is that they see us for what we are selling aspect to advocating vis-à-vis the budget process Minutes of the 28th Annual Meeting that is what gets things done. If you feel you are Masters Track & Field getting screwed, if the board is done right and we are following the model of the USOC at least in the Executive Committee perception of what the restructuring committee is trying to do, if they follow that model Gary Snyder stated there was no particular set appropriately, no one will have consistent based agenda. We are waiting for Andy Martin to explain voice. Everyone on the board will be in their budget issues. activities on board acting with the best interest of the organizations not representing their constituent We want to know the maximum number of dollars groups. we can get. We at this time do not have to have a NEW BUSINESS plan as to where we would use the money. We would like to know what is available so that we can Report by Christel Donley properly allocate the funds. This is a request to add the rule women’s decathlon & heptathlon to WMA. If they add the There were additions to minutes of meeting at women’s decathlon, they would have to take the Charlotte. We accepted the minutes of the heptathlon out. I was asked to send the result that previous meeting with additions. The additions USATF request WMA to recognize the women’s are as follows: decathlon as described in the outdoor USATF rules and women’s indoor heptathlon as described 1. Need updated copy of rules. in rules of USATF as an official event. It is further 2. An amendment for operating rules that resolved that the USATF secretary shall note it by address changes in composition of the the WMA secretary of this resolution prior to executive committee. January 1, 2007. 3. Standing committees and the fact that we now have three standing committees and have not We would like to add women’s decathlon and had people in those positions in three or four indoor heptathlon to the WMA. The WMA refuses years and we want to change them. to recognize women’s decathlon and indoor 4. Diversity committee – MTF – L&L committees heptathlon as an official event. need proposals by end of September. 5. Composition of Executive Committee. How Motion #39: Steve Cohen seconded by Mary many active athletes can be voting members Trotto – to present this to WMA. Passed of MTF committee?

5. National Championship results posting Andy Martin arrived to give us the process in Listing for foreign athletes which to distribute funds for committee projects. Motion #40: Mary Trotto second by none. That non-American athlete results be posted below the Here is the brief synopsis of his report: The MTF American athletes in any National Championship executive board appealed the budget and when it event. Withdrawn was discussed, it was explained for example that according to the fee restructuring that it was 6. Jeff Davison – Who is interested in moving in contemplated that our budget would receive a the direction of having a shuttle relay exhibition budget of 25%. We asked him to please give us event at the 2008 outdoor championships? the status at this time. What is expected from MTF? 7. Andrew Cameron – Discussed a concern about info on internet records being secure. We are Andy: First of all I owe everyone on the committee going in the direction of coming up with a method an apology for not communicating coming into the of collecting archive data and protecting annual meeting about this process. I think information such as records, photos, and anything ultimately it is going to be a good process because having to do with Masters track. We need some it takes that money away from the budget process form that will preserve them. and puts it more into a grant process. It is ear marked specifically for the purpose it is supposed End of Meeting be used for, committee projects, specifically committee viable projects. I think this committee is light years ahead of any other committee that I have seen in that you actually have a strategic plan and that is something that creates a viable project. Indianapolis, Indiana Š 2006

So, that is sort of the way this is going to work obviously over the age of 35 they got tagged as with the incremental membership fee. There was MTF. If they only had an LDR membership they $100,000 as part of the final proposal that went to were allocated to LDR, obviously there was a lot of the floor that would be specific to committee cross over and it literally just split that down the projects and basically it is a little bit refined from middle because it became impossible to the original proposal that went out because the determine an individual’s possibly being able to original proposal that went out last year was with a benefit by this. $40.00 membership. So obviously coming back to $30.00 was taken into consideration. What I am Q: The additional $20-25,000 is that just for our happy to announce is that is somewhere between committee or is that to be combined with Masters $20-25,000. I have to fine tune or pencil it a little LDR. bit in the process. Really what I want to do is work with your executive committee on really identifying A: No, Masters LDR is separate. what the line item plans are and what you want to spend that money on so that we can make sure we Motion #41: Jerry Donley seconded by Stan are not duplicating efforts. Cohen – Move to approve the provisional budget until which time we get a final agreement. Then Gary: We are now double budgeted, as we have a we will present a new budget and then vote on the line item and it is in the money that you then budget by conference call, email, etc. and then budgeted. give up the authority to spend the money under specific line items voted on. Passed Andy: There are things for instance marketing. We have a marketing budget through this Restructuring: Gary Snyder reported that what membership fee increase where we are going to Andy said basically was that the proposal by the go out and market task specifically sports specific US Olympic Committee was not going to hurt us. championships. We want to help create brochures He stated that someone from the overall to go out and reach into the Masters community to committee is going to represent all of the interests. where we might be unable get. That is why we A potential proposal was made about a year ago need to work together on this, but yes, there is and this has been discussed with other members between $20-25,000 in the additional revenue for Sandra Patrick Farmer, Ed Koch, and others. He you for next year and I think Joy and yourself and I stated that there seemed to be some general could work together. consensus that the professionals have their own means, they bring money from the Olympics Q: Where did you come up with $100,000? Did it sponsorships and they also have legitimate drop out of the sky? That may not be all of the concerns. In the general proposals the outline was money that is coming in from that particular area, since they already are a corporation, and already in (increase in memberships fees). USATF accept the concept of high performance and others, that they should have whatever Answer: Basically we are projecting that there is structure satisfies them and the USOC. The rest going to approximately $300,000 in incremental of the structure in my opinion should basically revenue and that is earmarked for structure remain the same. We need to have a negotiating improvements and marketing and with $100,000, position and if the youth, associations and the there are four categories, I don’t have them with masters as a group join together, we control what me. Basically if you look at the pamphlets there goes on in this organization. I think there is are four categories. 1) Infrastructure improvement, enough feeling among enough delegates that that 2) Marketing and branding, 3) Members benefits could possibly happen. From a fall back position, improvements, 4) Sports committee budgets and we need start to investigate other potential $100,000 in each of them but one of them is a lot alternatives, not to use them but to indicate that if less. we are going to be pushed out one way or another we have other alternatives. One is to consider Q: What is the percentage of MTF? going on our own, go to AAU, or go to the Senior Games, we are not saying of these things should A: We had 30,000 adult members last year and be done. we have been able to identify that 8,500 in their membership records were MTF athletes. It was a With the chair and the committees permission I long process that systematically went through and would be glad to contact those masters governing if they were specific to MTF or RW and were bodies that are not affiliated as we are but they are Minutes of the 28th Annual Meeting national governing bodies and are English Zealand and Australia to determine what their speaking group, Great Britain, Canada, Australia, structure has been relative to WMA and relative to and New Zealand all of them are basically their national governing body. Passed independent. There is the idea that from a financial standpoint we can do better on our own. Additions continued read by Lester Mount: We do not want to leave USATF because of caring Becky’s addition to the Charlotte minutes. about the sport, but I think we do more for the 1. Skills survey in conjunction to the strategic sport than they are doing for us. They need us plan Dexter McCloud volunteered to develop and I am concerned with the overall position. the survey. 2. Contract a coordinator in addition to the A recollection is that under the acts of congress championship site committee. In view of back in the late 70s saying we will go somewhere problems associated with this and previous else mandated USATF. We can do that but the meets it is felt that there should be a specific masters program will continue whether we are a person on the championship site selection part of USATF or not until congress changes that committee designated to coordinate act. information in services related to housing and transportation. Restructuring is a very difficult area and we cannot 3. Status report ad Hoc committee – A survey be cavalier about this. The consensus is what the has been conducted and the results will be decision that the board will be composed of. presented at the convention, the issues are Keep in mind a portion of which will be non- possibly dropping the hurdles. USATF members. It will be set up like a corporate 4. Regional and National entry forms from board, people from outside of the organization that USATF – The discussion included cost of the help organizations run and they make executive mailings, mailings being received after the decisions. They (USATF) seem to be headed in entry deadline and limited information about that direction. A small board is more in line as a the Charlotte meet on the entry forms. Becky not-for-profit or whatever type organization similar Sisley volunteered to develop a proposal to USATF. Other athletic organizations have regarding marketing our outdoor regional and boards that are not composed of internal people national championships. like we are. I think that is what Craig is more familiar with. What is against that is this urgent Motion #42: Bob Fine seconded by? – Accept need to be directly at the table. This is nowhere the minutes to Charlotte. Passed near in results; it will not happen next year or the year after. I think there is a ground swell of Strategic Plan opposition to it, I think Youth has more leverage Right now the plan itself is complete. than we do, a lot more than we do in this area I 1. Skill survey have not been able to caucus with them and chat 2. Diversity about this. We certainly cannot run out alone and 3. Finances try to oppose this. However, there is no harm in 4. Marketing exploring this. There is some danger if people 5. Grass Roots know who you are. I think it would be a wrong 6. Programs tactical move right now and to start poking around 7. Clubs without essentially any information or white paper 8. Associations or requirement or anything, direction, These are the critical areas and within these areas authorization, call it what you like or being a rebel we have a breakdown to get to what is important. right now. I would categorize any attempt at going We need a better grasp on the whole plan to cut it out of this room and starting to poke around. down to some document that we can implement. Since I was voted in by you and it will come back to me. No one is going to go out on their own and Site selection: We never finished talking about start doing anything. If someone is going to poke site selection has not been finished and I have not around I want to know what they are doing, I want appointed anyone. I have some strong thoughts to know what the schedule is, I want to know who about the site selection process. I am very you are talking to and I want to know what you are interested in site selection. doing. Strategic Plan: Discussion by Becky Sisley: I Motion #42: By Bob Fine and seconded by Stan think there needs to be some clarity about three Cohen: To Contact Great Britain, Canada, New different items. Dexter volunteered to do a skills Indianapolis, Indiana Š 2006 survey. I don’t think he understood, he was not A motion was made to accept the agenda with involved in Strategic Planning meeting at all. I additions. Motion was seconded and approved. don’t think he understood what the rule with developing the skills survey, there may have been Nancy asked for a motion to accept the minutes some confusion between diversity and what he from the 2005 published Annual Meeting minutes. was doing, because he was appointed as the Motion was made, seconded and approved. diversity chair. I think their understanding is really important. The two committees are different, but Lionel invited all new members to stand up and be there still may be part of the strategic plan. We acknowledged. may need a different person to do the skill survey that will be willing to do a prospectus. Lionel mentioned TC Logic Inc. being brought in tomorrow at 1:30 pm. Move to close the Open Meeting Grass Roots Program Manager Report Open Meeting Closed Lionel introduced Liz Turner Suscha to report as the Grass Roots Program Manager. She spoke to Closed meeting of Executive Board. her position of working on the Annual Meeting and telling us that she will be attending our meetings as often as she can get away. She then Youth Committee proceeded to introduce our new Youth Grass Roots assistant McKenze Murphy who will also be in and out of our meetings. Liz said that booklets SESSION 1 - November 29 were printed with reports and she suggested that

we look at them. She touched on the Mark Called To Order at 3:45pm – Quorum Present Springer travel Grant fund. Forty (40) youth clubs

received $1000 from the foundation for 2006. Lionel Leach called the meeting to order and Grants, amounting to over $130,000, have been asked those outside please come in. He awarded to over 55 clubs in the past few years. welcomed everyone as Linda is in an Executive USATF has initiated the Youth Experience project. Board of Director’s meeting and she will be a little Planning for the 2007 World Youth Meet, which is late. in Ostrava in the Czech Republic, is in full swing.

Part of the 2005 group participated in the World He went over protocol regarding cell phones. We Championships. have a microphone in the middle of the floor so please use it when making comments after you are The Rhode Island National CC was a great called upon. success despite the bad weather.

Nancy asked that everyone read the booklet that The Youth meet in June in Greensboro had a good they received regarding the Frank Sevigne and Bill turn out. Hargrove awards as well as Association certificates. Please make sure you hand them in at There were around 6700 athletes in Baltimore for the end of today’s session. the National JO Championships.

Nancy then asked for Agenda additions: Liz thanked all for their help in making the meets 1. Site Selection and forming a Committee: John successful. Wissler 2007 will bring more administrative support for the world Youth, the Zonal meets and of course the 2. Chips for XC: John Wissler 2007 JO season.

3. Mark Springer award status: John Wissler Liz will be out for two months on maternity leave. McKenze, National Office and our Youth Chair will 4. T.C. Logic Inc. regarding background be handling matters. She thanked everyone for screening: Lionel Leach their support. 5. Alternate medals for Regional Teams: Earl Thomas Bid Procedure – Site Visits Lionel asked Nancy to speak about the on sites and mentioned how they came about. Minutes of the 28th Annual Meeting

There were initially twelve bids received when we Representative shall represent the zone. In started out, but Linda felt that we should review the event the Zonal Representative can no them to ensure that bids were viable before we longer serve this position, the alternate conducted the actual on-site visits. Linda, Bob Zonal Representative will succeed to the Kreutz, Liz and I made calls to make sure the office and perform the duties of the Zonal submitters met the requirements stated in the Bid Representative. Document. We were able to narrow it down to eight bids which would have on-site visits. We need to be consistent with all of the zone representatives. John Wissler would like Linda asked me to lead the on-site team. I set up the discussion after the 80% vote. We have a quorum on site-visits and they were done through the month of 43 and we only need 33. Discussion followed. of October and November. Those that did the on-site Question called. The Motion was made by Inez visits were: Shirley Crowe, Lefty Martin, Inez Finch, Finch and Bob Flint to accept the new bylaw. It Bob Flint, Bob Kreutz, Larry Seifert and I. was seconded and carried by a vote of 42 in favor. On Saturday, the Youth Committee will elect the Bid Procedure – Site Visit Reports Alternates by the new procedure for the remaining Bob Kreutz reported on Cross Country. He asked year of the current Zone Representative term. everyone to read the evaluation sheets and listen to the presentation to make their decisions, as we Youth Chair Report have many good bids. Linda Phelps arrived from the USATF Board of Directors meeting. She thanked Lionel for Bob Flint reported on the Junior Olympic Track handling the meeting to this point. Linda asked and Field evaluation in Omaha. They are our only that we be prepared by reading our booklet that bid. They have done a very good job in the past she sent out online; there are also copies available and based on the information we have thus far we for you to pick up here. We will adhere to the time feel that they will continue to do so. limits and schedule.

Lefty Martin made a report on the Youth Athletics She introduced our Youth Executive Committee, Track and Field. He mentioned that we pay close the Zone Representatives, the Legal Advisor (and attention to the evaluation sheets and ask time keeper) and Regional Coordinator questions. Representative. She also introduced the Regional Coordinators. She also introduced the rest of the Proposal - New Youth Operating Procedure working part of the youth committee. Bob Flint and Inez Finch introduced a new bylaw to be included in the Youth Operating Procedures Cross Country: Linda commented on the 2005 regarding the four zone elections. Currently, in our Junior Olympic Cross Country National bylaws, the zone representative can choose a Championship Meet. Ron Boemker and his Rhode person that they want to represent them when Island staff did a tremendous amount of work they can’t make a Youth Executive Committee getting through the snow, sleet, rain, etc to put on meeting. In addition, it was noted that our practice the event. The sun came out for the competition, has been to elect the Alternate Zone but the course had some snow which challenged Representatives; however, in last year’s election it the athletes. was determined that we had used several different methods in the zone breakout elections. Championship Meets - General: Linda described some of the process steps that we are now using Inez presented the proposal. Because this is not a to improve the championship meets. Bylaws year, the committee will need 80% of the voting members this for consideration. She read For site selection, the Youth Executive Committee the new Bylaw, which was in our booklet on page has worked on the bid documents and 25 and presented the reason for the change. The standardized these for each meet. We start out by proposal states: requesting an intent to bid, followed by bid document submission, and then follow up with a A second vote shall be conducted to select review/phone interview of all the other elements an alternate Zonal Representative. In the prior to visiting the sites. event that a Zonal Representative is unable to attend a Youth Executive Committee For meet management, the following tasks have meeting, the elected alternate Zonal been introduced: monthly phone conferences with Indianapolis, Indiana Š 2006 the championship event’s Local Organizing to bring back to the committee recommendations Committee; a checklist to keep everyone on target; for improving the site selection process. Nancy and a walk through the day before the actual meet suggested that John Wissler be made chair. to ensure everything is in order. The end result is Robin feels that we should decide on whom, what having problems resolved before they happen. and why before we select a chair. Nancy said that she suggested John because he has the It has helped immensely this year with both the experience and expertise to be the chair. Bob Greensboro Youth Meet and the JO Meet at Kreutz made a second to the motion based on Morgan State. These activities have blended the what John wants us to do. Linda would like to see National Staff and Local Organizing Committees some people that have done on-sites to give John some feedback and have John present some into a focus group to manage each event. While pointers to the committee. Bob Kreutz, Denise not all challenges are eliminated, most are Smotherman, Earl Thomas, Andrew Reynolds, and identified and targeted for action. Both meets ran Mary Watters will meet after this session to well and it should be noted that for Morgan State discuss some items to present on the Saturday an added challenge was the record number of Session. This is a plan of action. athletes who participated in the meet. Item #2: Chips for Cross Country by John Membership fees: The increase in fees is Wissler: John made a motion that in 2009 that something we are all concerned about. Originally, chip timing being used. There was no second. this was to be tabled until the Annual Meeting, but Motion failed. it was brought back on a phone conference by the Executive Board and passed. There were two Item #3: John Wissler said that at the last abstention votes and Linda was one of them. She meeting we agreed to have a Mark Springer award was advised after the fact, that like a “no” vote, a program. We need to pull this together. Linda and person abstaining also could not bring back the Nancy will look up the minutes and report on this topic for re-address. tomorrow. [Follow-up Note: the youth committee voted to establish this award program in 2005. The Volunteers: To make our meets and our Youth Executive Committee needs to bring a committee happen, we need volunteers. plan/recommendation to the 2007 Annual Meeting Volunteerism has dropped off considerably. We to establish this.] need to get more people involved. Hopefully our Youth Experience project will be helping our Item #4: Earl Thomas said that medals for cause. There are many issues that we need to alternates need to be given out. Linda has been address; please see any committee officer to honoring requests by coaches for medals the past volunteer where you have an interest. two years after the meet. Linda would like to see that all alternates receive these medals at the meet in a formalized process. Cindy Long suggested Values and Integrity: We have about 1% of that it be communicated to the operations trailer coaches out there that try to beat the system. A so that they can make sure it goes to awards. coaches meeting has been instituted at our National Meets by the Youth Chair to go over the Item #5: TC Logic Inc. made a presentation rules. She needs you to take this message back to regarding background checks to the Committee. your coaches and people involved with our Youth. We as administrators and coaches need to set the Linda commented on why we have let this group example for our youth. USATF is under scrutiny come in and make a presentation. Choice Point like every other sport – we must lead our kids to has been approved by USATF. However, some develop the ethics needed for fair competition and Associations can’t use Choice Point as they to work for the elimination of the drugs and doping cannot provide service in some states. As a result, in our sport. some associations are looking for alternative options/services. Linda thanked them for coming NEW BUSINESS in. Linda suggested that we ask them questions either now or possibly later. As we have completed all of the topics for today’s session, it was suggested and approved that we Lionel suggested that we attend the General address the new business items in the time Competition meeting tomorrow morning and ask remaining. Alan Roth about TC Logic Inc. being an alternative for background checks. Item #1: Site selections. John Wissler made the motion to have a committee selected by the chair Session adjourned at 5:50 PM Minutes of the 28th Annual Meeting

SESSION 2 - NOVEMBER 30 Phelps. He went into the details of the surveys that were taken and explained how they went about Called To Order at 1:45 Pm - Quorum Present securing information from the Coaches, Parents, Regional Coordinators and Youth Chairs. Brian Linda welcomed everyone to this session. opened the session to questions and answer. He was asked about a flyer. Dorothy told Linda that Nancy gave out the Frank Sevigne and Bill she will have some out at the next session. Hargrove awards for 2005. Linda said that Brian will have this survey done by She also asked that the ballots be brought up for the end of this year. The information will come to the 2006 Frank Sevigne and Bill Hargrove awards. us based on the data that they have collected. All of the information will go to the foundation and Tanya Rush reported on the 2006 Junior Olympic they will determine what will be given to Youth. meet at Morgan State in Baltimore Maryland. She gave her individual thanks to all those who helped COMMITTEE REPORTS put on a great meet. Linda asked for any reports from chairs that were Update on Upcoming Championships ready to be made. Lawrence, Kansas Cross country 2007…Tim Weaver, Bob Sanders. They went over the Report - Site Selection Recommendation: package that they have for those coming to the John Wissler reported on the results from the meet. Greetings were brought from the Mayor of group that met yesterday regarding site selection Lawrence KA. Their web site is JOXC07.com. committee.

Spokane, WA Cross Country 2006… Abbie Dalton This is what their Mission Statement is for 2007 to gave her report and said that everything is ready to be enacted by 2010. go. She opened up to a question and answer period. 1. Site Selection Committee will review all sites and select site we will go to. Walnut, CA JO 2007… Mo Haneef and Lori Smith- 2. SSC will narrow down site to 2 for presentation Thompson reported that they have been working at the Annual Meeting. on getting everything together. The web site is up. They handed out a flyer with information about the 3. Looking at the possibility of only one bid that meet. They opened up to questions and answers. an additional bid or bidders from another geographic region which had presented a Lisle, IL: 2007 Youth Athletics… Larry Slade, Marc provisional bid in advance would be allowed to Jones, Dave Kunka reported that the meet is well bid and make a presentation at the Annual on its way and everything is falling in place. Meeting. Please pick up flyer and pens and maps at the table. 4. A bidder must put on the Youth National before being eligible to bid for the JO meet. Youth Experience Project Dorothy Dawson spoke about the project and why 5. SSC shall give a rank order of all of the sites the Youth Executive Committee agreed to support visited. the project which was proposed and funded by 6. Establishment of back up sites. the USATF Foundation. She introduced Brian Fields the project specialist. The task force met 7. SSC should have the ability to replace an with Brian at a meeting in Indianapolis to develop awarded site if the site has not complied with the surveys and she felt that they had some very what was agreed to or do not have a plan of good results from those surveys. She asked Brian action in place. to come up and give his report. Linda further explained what was involved with their process. 8. The configuration of the Site Selection Committee shall be eleven members Brian thanked everyone for being here for the appointed by the Youth Executive Chair. presentation. He also thanked the entire task Force, Dorothy Dawson, Mary-Elizabeth Aude, a. Chair Sam Germany, Inez Finch, Nancy Seifert and Linda b. Three past bidders of JO, Youth and CC Indianapolis, Indiana Š 2006

c. Members of Sports Commissions who Rules Review: have bid Kenny Emerick reviewed the process of review. There is a time limit for each event and the d. Members of the Youth Executive timekeeper will be monitoring. The group may vote Committee to extend the time on an item. An individual may e. A coach only speak once about an item until everyone is through; then if time allows they can speak again. f. One person who has served on a site visitation committee for track, field, cross Kenny then presented rules for the committees country and technical. consideration based on the recommendations of Youth Executive Committee. All in favor by paddle count. We had a total of 40 votes. The Youth Executive Committee had requested items to be pulled for discussion. Kenny Linda said we will establish the committee and get additionally asked the committee for additional information regarding the committee establishment items which they would like to have discussed. through emails. These are: #73, #81, #79, #65, #66, #80, #75, and #64. Report – Disabled Athletes: Charlie Shepherd reported regarding Disabled Youth Executive Committee asked for approval of Athletes. They will meet in 2007 in Las Vegas for 16,23,61,62,67,68,70,71,72,76, and 78. Motion able bodied and disabled. There will also be a made to approve. No discussion. Items passed Wheelchair games, and National Wheelchair games. Long Island will have a CC meet for the Youth Executive Committee recommended disabled. Wheelchair sports have come up with rejection of items 30, 31, 55, 63, 74, and 77. guidelines for disabled athletes and able bodied. Moved and seconded. Items passed.

They do have documents. The pulled items were ordered numerically. The summary of each discussion and recommendation Indoor Meets follows: A question was asked about any indoor meets #24: Motion to accept moved and seconded. coming up. The zonal meets are continuing; Discussion. Questioned called. Item however, there are very few general youth indoor rejected. competitions. Linda commented that we have #32 Motion to accept moved and seconded. very few facilities for indoor meets and that they Discussion. Motion to amend to remove have become cost prohibitive. commercial manufacturer substance. Motion to amend carried. Motion to accept Bid Presentations for the 2008 Junior Olympic item passed. Track & Field Meet #35 Motion to accept moved and seconded. Linda explained the presentation rules for the Discussion. Motion to accept item passed bidders. We only have one bidder for the 2008 JO #64 Motion to accept moved and seconded. meet Omaha NE. Discussion. Motion to oppose unanimous. #65 Motion to accept moved and seconded. John Wissler introduced those involved in the Discussion. Motion to accept item passed. meet. The association is completely behind the Effective in 2007 meet. #66 Motion to accept moved and seconded. Discussion. Motion to remove ‘shall’ and A slide presentation was given to show the venue put in ‘May’. Motion to amend passed. and the City Highlights. Motion to accept item passed. #73 Motion to accept moved and seconded. A fifteen minute presentation was given followed Discussion. Motion is opposed. by a fifteen minute question and answer period. #75 Motion to accept moved and seconded. Discussion. Friendly amendment to remove Omaha NE was awarded the Junior Olympic wording and Regional. Motion to amend Track & Field Meet for 2008 by acclimation. passed. Motion to accept item passed. #79 Motion to accept moved and seconded. Discussion. Amendment to replace the Minutes of the 28th Annual Meeting

word relay with combined. Move to table Roll call was done again. the amendment. Seconded--Motion carried. Straw vote to take two failed. Item rejected Lexington, KY was the next Cross Country unanimously. presentation. They were given fifteen minutes #80 Motion to accept moved and seconded. presentation and fifteen minutes question and Discussion. Motion to accept passed. answer. #81 Motion to accept moved and seconded. Discussion. Motion to accept passed. Orlando, Central FL was the next Cross Country #82 Motion to accept moved and seconded. presentation. They were given fifteen minutes Discussion. Motion to amend. Moved and presentation and fifteen minutes question and seconded. Amend to remove item 305.4 answer. and 305.5 and put in… see in Youth Guide #83 Motion to accept moved and seconded. Richmond VA was the next Cross Country Discussion Motion to accept passed. presentation. They were given fifteen minutes #55 Motion to reconsider. There was not 2/3 of presentation and fifteen minutes question and the original vote. Motion failed. answer.

Kenny thanked everyone for their help and will be Roll call was done to distribute ballots. back if he has anything that we need to reconsider. He will present our recommendations Linda announced that Richmond, VA was to the rules committee. awarded the Junior Olympic Cross Country Meet for 2008. Motion to destroy the ballots Session adjourned at 6:00 PM seconded and carried.

REPORT ON YOUTH ELECTIONS SESSION 3 – DECEMBER 1 Linda asked Dorothy to present the Committee Session called to order at 2:15 pm – Quorum with the current nominations for Youth Offices: present Secretary: Nancy Seifert

Vice Chair of Administration: Dorothy Dawson. Linda called the meeting to order and welcomed Alma Jan Price to give us an update from USADA. Vice Chair of Operations: Sam Germany Jan gave us information on the latest drugs and Executive Vice-Chair: Bob Flint supplements that we can take and should stay Youth Chair: Robin Brown Beamon, Lionel away from. Leach and Linda Phelps.

The bid process and voting rules were explained Dorothy asked for any nominations from the floor by Linda. This information was published in the for Secretary, there were none; for Vice chair of Youth packet. Because of the five presentations, Adm., there were none; for Vice Chair of we would establish the voting delegates at the Operations, there were none; for Exec-Vice Chair, beginning. The roll call determined that the total there were none; and Chair, there were none. number of voting delegates present is 77. We The only contested office at this time is that of require a majority vote of 39 for a single ballot Youth Chair. vote. A candidate forum will be held before the next Bid Presentations for the 2008 Junior Olympic session; Lynn Cannon will moderate the Cross Country Meet candidates. Presentations of Cross Country started at 2:45PM with Spartanburg South Carolina. They were given Report on Restructuring fifteen minutes for presentation and fifteen minutes Ken Ferguson reported on the current process for question and answer Long Island New York was restructuring. They have established a task force. the next Cross Country presentation. They were Ken is asking that we think about giving input to given fifteen minutes presentation and fifteen the restructuring committee, as it is very important minutes question and answer. to Youth. We need to know what role we will be playing in the restructuring. This is a serious

process such that we need to ask ourselves We had a fifteen minute break between ‘Where does the Youth want to be?’ Dorothy presentations. asked about suggestions or instructions. Ken said Indianapolis, Indiana Š 2006 he could not be objective because he is on the presentation and a fifteen minute question and committee. Andrew Reynolds (Tennessee) asked answer period. to whom we give this information. We have fifty four delegates that signed in. We will Ken said we can get it to any member of the need a majority of 28 votes. committee. He will get us the list and hand it out to the committee. Inez feels that our name has Roll call was done by Nancy Seifert been stolen as far as the grass roots program is concerned. We need to have a voice. Linda and Linda announced that Charlotte North Carolina Ken had to fight to have him put on the was awarded the Youth Meet for 2008. Motion restructuring task force to represent Youth. Linda made to destroy ballots. Moved and seconded. would like to have someone at the meeting tomorrow. World Youth Team - 2007

FINAL ITEMS OF SESSION 3 Cliff McKenzie reported on the World Youth. He introduced the staff - Brian Dempsey, Patricia Linda acknowledged the President’s Awards that Hanna, Matt Lydum, James Engel, Marc Cizek, were given to Youth committee members: Inez Beverly Sigler, and Lori Smith-Thompson. The Finch and Lawson Van Kuren. Nancy Seifert pool of athletes has been established from our acknowledged Linda Phelps who also received a three Youth Meets this past summer. Please have President’s Award. coaches update their athlete’s qualifications. With additional information, letters will be sent out to Kenny Emerick had item #67 rewritten and he the athletes asking if they can participate. Linda needs a vote to reconsider. Motion passed and said that the budget has been approved, between seconded. Discussion. Inez made an amendment. 30-36 athletes will be going, plus the staff. We are You must be a valid member club prior to the time the only team in USATF that travels together as a of registration. Moved and seconded. Discussion. group thus the need to provide chaperones. The All in favor of the amendment – moved and approved budget is ~$70,000. The team will go in seconded to accept item 67 as amended. early for a clinic.

Linda went over what we will be covering at the The discussion turned to how individuals are next session tomorrow. selected to become Pool Managers. For Youth at this annual meeting, Bob Flint and Jim Murphy Bob Kreutz asked that we all bring copies of the have been placed on the A list of pool managers standards that were handed out back tomorrow. and Marc Cizek and Cliff McKenzie have been Session adjourned at 6:20 PM placed on the B list of pool managers. Additionally, Robin Beamon has been on the pool managers list for the past two years. Linda opened SESSION 4 – DECEMBER 2 up for a question and answer period. Anyone can apply to become a pool manager. This information Session called to order at 9:30 am – Quorum is on the USATF web site. present Standards Bid Presentations for the 2008 Youth Athletics Jim Duncan and Lance Turley reported on the Track & Field Meet standards. Lance commented on what a wonderful Linda went over the rules we have in place job Jim has been doing for the past 15 years. This regarding the bids. Once the bids are done we was acknowledged by the entire committee. will have a roll call to distribute the ballots for the vote. Jim gave his report and made some minor corrections. The corrected version will be put on The first presentation was made by Norfolk, VA for the web site. John moved that the standard report the Youth National Outdoor Championship for as corrected will be accepted. It was accepted 2008. They were given a fifteen minute unanimously. Lance will get to Nancy for presentation and a fifteen minute question and distribution. answer period. Lance would like us to change the word standards The second presentation was made by Charlotte, to guidelines. He would like us to think about this NC for the Youth National Outdoor championship and possibly discuss this at a later time. for 2008. They were give a fifteen minute Minutes of the 28th Annual Meeting

Calendar Coaches Education Glenn Fortune discussed the proposed calendar. Pat Pretty reported on Coaches education. All There was discussion regarding inconsistencies. level one registrations are on line, as well as, Inez asked that the calendar be brought back after material and forms. They would like to have a DVD corrections are made but no funds available. Please let him know when you can put on clinics. The bid form is on the web Session adjourned 12:45PM. site. Level two must be held on its own. It can’t be held in conjunction with a meet as it is too time consuming. SESSION FIVE – DECEMBER 2 YOUTH COMMITTEE ELECTIONS Session was called to order at 2:15 pm. Quorum present Elections were turned over to the members of the Organizational Committee and the Vice Chair of Youth Records Operations, Dorothy Dawson. Dorothy read the Denise Smotherman asked the records be order of voting. approved with the exception of item #6. John made a motion that they be accepted with the Secretary: Previously nominated: Nancy Seifert. exception of item #6. Discussion; Motion was Mona Mascher was nominated from the floor by seconded and carried. Item 6 was the United Stars Mary Aude - accepted, moved and seconded. 2005 relay record. There is missing data from this Inez spoke for Mona Mascher and Nancy Seifert record that the Records Committee requires spoke for herself. before the record can be approved. Denise asked for support of the committee to obtain the Roll call was done by Nancy Seifert and ballots information. were passed out.

Regional Coordinators There was a dispute in the number of ballots as to The report by was given by Larry Seifert. Minutes the number of votes. A motion was made to go will be posted on the web site for everyone to ahead with the election. Moved and seconded. review. The position of Secretary was filled by Mona Youth Coaches Association Mascher. John Wissler gave the report. They had several discussions on how to be a delegate, rules, Vice Chair of Administration: Previously background checks, and coaching issues. Last nominated: Dorothy Dawson. No nominations years coaches of the year were Bill Mongovan, from the floor. Northeast; Andrew Reynolds, South; Darryl Hampton, West; and Ann Mahone, Midwest. The position of Vice Chair of Administration was filled by Dorothy Dawson by acclimation. Election of their officers was held. This information will also be on the web site. Vice Chair of Operations: Previously nominated: Sam Germany. A nomination was made from the Youth Awards floor and then withdrawn. Linda requested Nancy announce the recipients of our First Annual Youth Chair Awards. (See the The position of Vice Chair of Administration was listing of the award winners in Attachment 1.) The filled by Sam Germany by acclimation. Frank Sevigne award went to Inez Finch and Harold “Lefty” Martin and the Bill Hargrove award Executive Vice Chair: Previously nominated: Bob to Greensboro NC for 2006. Flint. Nomination from the floor by Susan Stine- Melgares for Mathias Wickes - accepted, moved The names of the outstanding persons in and seconded. Associations were mentioned. Nancy will get those names to Sherry Quack so that she can Bob Flint spoke for himself. Mathias Wickes spoke send out the Certificates of Appreciation. for himself.

Roll Call was done by Nancy Seifert and ballots were passed out. Indianapolis, Indiana Š 2006

The committee elected Bob Flint for position of VISITOR: WOMEN’S TRACK & FIELD CHAIR Executive vice Chair of Administration. Stephanie Hightower spoke about her involvement Chair: Previously nominated: Robin Brown with the Youth Program. She is 100% behind our Beamon, Lionel Leach and Linda Phelps. There program, but she feels we need qualified people to were no nominations from the floor. do the jobs. That is what her job is -- to make sure we get the right people to do the jobs. She spoke Rod Larson introduced Robin Beamon and she on the managers’ pool that she and Linda spoke for herself. Lionel Leach spoke for himself. established. Forms will be made available to fill Linda Phelps spoke for herself. out if you are interested in being considered as managers or coach. Please hand in your team

staff forms to Rich Torrellas or fax them. Roll Call was done by Nancy Seifert and ballots were passed out. Linda thanked her for taking the time to share the information with the committee. The position of Youth Chair was filled by Lionel Leach VISITORS: USATF PRESIDENT AND USATF CEO

Motions made during the election process: Bill Roe spoke to the Committee about our John Wissler made a motion to have the totals concerns, as did Craig Masback. They will try to announced. Friendly amendment was made that better identify positions in the National Office. the candidates may ask for the count in private. Lionel wanted to know about the membership fees Motion carried. being raised as we were told at last year’s Annual Meeting that it would be held over until this year. Harry Weaver made a motion that nominations Bill Roe and Craig said that the monies made will must be made 24 hours prior to the posting. Jim go back to those that raise the monies. Murphy said that we need to have this put in our Bylaws next year. Motion was been made to table Craig said they do go out and try to sell the Youth until next year. Motion carried. Program. It is not an easy sell.

Election of Delegates At-Large – Zonal Linda thanked them for taking the time to visit with Alternatives: Nominations were taken from the us. floor. The process to elect five would include multiple rounds. Each round those with a majority FINAL BUSINESS ITEMS would be elected and then the number of remaining positions would determine the number Proposed resolution and task forms were made of nominees carried to the next round for available on the back table. Please fill out and get consideration. to Lionel Leach at [email protected].

Roll call was done by Nancy Seifert and ballots Membership Fees: A straw pool was taken were handed out. The process required three regarding the resolution that John Wissler put rounds. together regarding the membership fee increase. He would like to present this on the floor tomorrow Delegates elected for the at-large positions are: at the closing session of the annual meeting if the Booker Woods, Barbara Smith, Rubin Carter, committee can support this. The vote was taken Linda Ellis, and Frosty Anderson. 26 against and 12 for. This resolution will not be presented. Zonal elections were held to vote for the alternate’s in breakout sessions: Linda spoke about the fees. In the discussion on Midwest: John Wissler the conference call, the only change that was South Zone: Toni Nichols approved to help the youth was to allow each Association to set their own discounts for the fees West Zone: Denise Smotherman in their area. North East: John Martin Calendar: The calendar came back to the Linda thanked the team from Organizational committee. The dates still need to be worked on. Services for their time and efforts in conducting At issue is how the Youth Committee needs to the Youth Committee elections. structure the weeks between the Regional and National Meets. This will have to go to the Youth Minutes of the 28th Annual Meeting

Executive Committee to make suggestions before Director for Youth Athletics the bid packets go out. Championships

John Wissler has offered to change his JO meet Roma Poole Ozark Association, Founder and date for 2008. Linda said that we have a non- Coach of the St. Louis Blues, conflict agreement for the National Meets with the Youth Committee Representative AAU, which was in effect prior to her tenure as chair. Before any changes are made we need to Robert W. Smith Georgia Association, Head do a full review. Motion made that calendar go to Coach and Founder of the Youth Executive Committee. Moved, seconded Northside Red Runners and carried. Ray Vandersteen Founding Father of USATF Illinois

Association; Responsible for ALOHA! THIS WAS THE FINAL SESSION OF development of numerous youth THE YOUTH COMMITTEE IN 2006. indoor and outdoor champion- Session adjourned at 6:20 pm. ships.

Respectfully submitted by:

Nancy Seifert Youth National Secretary

Youth Chair Awards – 2006 (First Annual) Erika Baxter North Carolina Association, Regional Coordinator, Member of World Youth Staff, Southern Zone Representative

Larry Colbert, Sr. Potomac Valley Association, Head Coach and Founder of Glen Arden Track Club

Jack Enad Pacific Association, Regional

Coordinator, National Youth

Track Referee, High School

Track Coach

James Duncan Ozark Association since its inception, Regional Coordinator, Founder of Optimist Club in Troy Missouri, Youth Committee Standards Chair Ron Jackson Mid-Atlantic Association, Youth Chair, National Youth Track Referee, Head Coach and Founder of the Flames Al McDaniels Nevada Association, Co-founder and First President - Involved in the youth programs Ginger Mulanax Ozark Association, Regional Coordinator, Founder Missouri Milers Track Club, Co-Meet Indianapolis, Indiana Š 2006 Minutes of the 28th Annual Meeting

Administrative Division Indianapolis, Indiana Š 2006 Minutes of the 28th Annual Meeting

Athletics for the Disabled b. Rules 2007 Competition Rules Changes Eric Zemper - Rules in back of USATF rule NOVEMBER 30 AND DECEMBER 2 book for disabled modifications need DSO modifications sections must be Minutes completed by last week of December. 1. Call to Order and Introductions by Chair, Training of officials – PowerPoint Barbara Chambers presentation has been used the past 2. Chair’s Report - in Conference Book couple of years and is available for use 3. Disabled Sports Organization Reports on local level from Eric. a. Wheelchair Sports, USA - See report c. COAD participation on USATF committees attached • Cross Country - Steve Cuomo, b. Special Olympics, Inc. - Yvonne Grimes update on Disability Championship st Reported 1 National games were held this year and dates for next year. in Iowa, very well run which was good Ambulatory athletes invited to considering the heat. World Games will Boulder Boulder Feb 10, Club Event be held in Shanghai, Oct 2007. Barbara Ohio 2007. Chambers reported on the Clark County • Youth - Charlie Sheppard: School District Unified Track Meet, two Discussion primarily on bids - 2008 day meet first week of May, with schools JOs in Omaha, NE; 2008 XC across the district participating, 1500 Richmond, VA. Rules discussion on developmentally disabled athletes and item 66. Dues increase for youth non-disabled peers. may be issue of discussion. c. Dwarf Athletic Association - Nationals • Coaching Education - Troy Engle: 2006 in Milwaukee, in 2007 in Seattle Trying to help coaches overcome first weekend in July. fear of coaching athletes with d. No Reports from Disabled Sports, USA; disabilities, how can we introduce National Disability Sport Alliance athletes with disabilities into the (Cerebral Palsy); US Association of Blind Coaching Education Curriculum? Athletes; or USA Deaf Track & Field Human Kinetics will be adding e. US Paralympics chapter on disabilities to Youth Review from Thursday’s meeting US coaching book and distance learning Paralympics - collaborative efforts systems. May hold pilot school 2007 underway with US Paralympics, for coaches with disabilities and USATF/COAD and disability sports expand it to include how information organizations (such as WSUSA). Key can be applied to athletes with points expanding opportunities for disabilities. officials, improving level of coaching for • National High School Coaches athletes with disabilities utilizing USATF Senate - Barbara made presentation Coaching education programs. of legal changes with IDEA for 4. COAD Committee Reports inclusion of athletes with disabilities a. Officials - Denise Hutchins: Training and into sports of school and gave out Certification approved the new training handouts of ADA reasonable clinic developed by IPC Athletics as the accommodations developed by process for becoming a “national” level USATF. Many of those coaches certification in Disabled category. have approached Troy in positive 2007 Competition Schedule (Officiating manner in appreciation of receiving opportunities) the information. Exhibition indoor meet - Penn State Jan 20 • Race Walking - AC Linnerud: gave March 31 & April 21 at Penn State. Barbara’s information to committee www.pennstate/sports/disabilityrec for contact of Race Directors. Barb Endeavor Games - Edmond OK June 2007 was approached regarding the National Veterans Games - June 19-23 possibility of developing walking US Paralympics Championships - first races for athletes with disabilities. weekend in July • Development - Dick Moss: USATF National Junior Disability Championships has aligned with Baylor School of July 21-28

Indianapolis, Indiana Š 2006

Medicine for research and • Sandra gave some remarks on how the biomechanical analysis. AAC has evolved in the last 6 years. 5. Old Business ¾ We have more athletes attending the a. 2006 Association Awards – USATF Georgia annual meeting than ever before. c. 2006 Athlete Awards - Jessica Galli ¾ We have more athletes in attendance at 6. New Business committee meetings during the annual a. 2006 USATF/COAD Supported Events meeting than ever before. i. NTO Clinics - see WSUSA report ¾ Prior to 2003 athletes were responsible ii. Cross Country Championships- for paying the registration fee to attend doubled athlete numbers. October the Annual meeting which would cost 7, 2007 next year at Sunken over $100. As of 2003 the registration Meadow, Long Island. Classification fee is waived for all athletes. system for cognitive/ autistic athletes ¾ Now there is great food provided for continues to be refined, Paralympics the athletes at all AAC meetings at the classification system is used for Annual Meeting. physical disabilities ¾ The training times and transportation iii. WSUSA Position Statement on for athletes at the Annual Meeting are Including Athletes with disabilities on well planned allowing athletes to be Track teams - handouts regarding able to train while attending the Annual litigation and guidelines for inclusion Meeting. one from USATF and one from ¾ The AAC and Elite Athlete Division had Wheelchair Track and Field, USA. been very effective in addressing the IDEA-Individuals with Disabilities needs of developing and post- Education Act was reauthorized in collegiate athletes by instituting the Oct. 2006, athletes with disabilities Post Collegiate Athlete Program and must be afforded opportunity for the Rookie Camps. inclusion in intramural and extramural ¾ The PAA has been formed. sports. ¾ Sandra encouraged athletes at all levels 7. Adjourn to stay involved in the AAC. VI. Meeting Protocol Respectfully Submitted: • Parliamentary Procedures: an outline was passed out to review Robert’s Rules for Joanne Mitchell, Secretary parliamentary procedures when conducting a meeting and Sandra reviewed the more important rules to make sure our meetings Athletes Advisory Committee follow procedure and maintain order. • Athlete Committee Appointments: AAC Secretary Erica Wheeler with help from SESSION 1 - NOVEMBER 30 Dexter McCloud and Marsha Horan

explained the issue of Athlete Committee I. Call to Order: AAC Chair Sandra Farmer- Appointments. A spreadsheet was made Patrick called the meeting to order. that included the names of athletes on II. Attendance: Roll sheets were passed every committee and the meeting times around for attendance. and locations of each committee to ensure III. Welcome and Introductions: Sandra we have athletes present at all committee Farmer-Patrick welcomed everybody to the meetings. A list was given to each event meeting. The AAC officers and Event leader and they were the point persons for Leaders introduced themselves. Then making sure athletes attended the athletes broke into their event groups and meetings for their committees. This had to learn something about another method worked very well and athletes were athlete and then introduce them. present at most all committee meetings. IV. Approval of the previous minutes: The Great Job everyone. minutes from the 2005 AAC Annual • Committee Updates/Reports: no one had Meeting in Sacramento were approved. any reports at this time. V. 2006 Overview: The objective of this AAC VII. CEO - USATF: CEO Craig Masback gave meeting is to give athletes an overview of the a report and answered questions. highlights and issues from 2006. Minutes of the 28th Annual Meeting

• Craig congratulated all of the athletes in passed and the individual that was attendance. causing the leeks of information to the • Craig thanked the athletes for bringing press was removed. credibility back to the sport after all of IX. IAAF Update: Sanya Richards and Mike the controversy and negative headlines. Conley will report on this at the next USATF athletes were instrumental in meeting. bringing credibility back to Track and X. Track Meet Appearances: Ian Stewart was Field by their positive and professional the guest addressing this topic. handling of press interviews. • Ian addressed the expectations that • Craig discussed the promotion of our meet directors have for athletes. sport which is always a hot topic. ¾ Athletes need to perform and ¾ Craig addressed that he and the behave like professionals. For marketing department are example do not remove bib #’s on constantly trying to promote our field as these have sponsors names sport but they have been faced with and logos. many challenges with sponsors due ¾ Learn to speak to the press and try to the negative publicity in the to get media training. media about drugs in our sport. ¾ When an athlete receives a ¾ Craig mentioned the creation of the “promotional fee” it is reasonable to United Sports Alliance which is a expect the athlete to come in 1 partnership with Gymnastics, week before the meet and do Swimming and USATF to get promotions. There is a events on TV that results in a responsibility that comes along with broader media package. the fee. • Athletes asked great questions and ¾ Ian wants to see the sport change provided great suggestions to help and in order to do this athletes and Craig better understand the athletes their sense of responsibility to the concerns about PR and marketing our sport has to change. sport. XI. Code of Ethics: Will be addressed at next • Craig mentioned that the Be a meeting. Champion Program has been a XII. Zero Tolerance: Will be addressed at next success and should continue but the meeting. goal needs to be to get a corporate XIII. Relay Alternate – Prize monies. Will be sponsor so that this program becomes addressed at next meeting. self-funded instead of falling under the XIV. First Time Attendees Orientation: budget of zero tolerance. Because this is an election year for the AAC VIII. President USATF: President Bill Roe gave and other positions in USATF, a session has a report and answered questions. been organized for first time attendees to • Bill reported that the Professional explain the election process and procedure Athletes Association (PAA) had been and this will take place at 9:00 pm Westin accepted in concept by the Board of Room. 1531 to answer any questions. Directors and the next step was to XV. Adjournment: Meeting was adjourned at come up with a specific contract and 4:00 pm mission and details to be approved by the Board. SESSION 2 - DECEMBER 1 • Bill announced that Brenda Taylor received the Presidents Award and XVI. Call to Order: AAC Chair Sandra Farmer- congratulated her on all of her great Patrick called the meeting to order. work on committees and her many XVII. Attendance: Roll sheets were passed accomplishments. around for attendance. • Also the AAC group was informed of XVIII. AAC Election Overview: Handouts and a the information leeks by a particular PowerPoint presentation was made individual on the Task Force and that outlining the roles and responsibilities of the AAC Board Members addressed AAC Officers and Event Leader positions this with at motion at the Board of and a brief overview of how the elections Directors meeting to have this will be conducted. individual removed. This motion Indianapolis, Indiana Š 2006

• MOTION: Name an alternate for mentioned that the USTCA has two each Event Leader during the women’s coaching scholarships for election. PASSED. grad students in coaching for $1000 XIX. Committee Updates/Reports: and Also 2 scholarships to cover the • Curt Clausen and Lauren Williams cost of Level 2 coaching education for reported on Budget Committee. It women at $575 each. was brought to the group’s attention • Women’s LDR: Kim Keenan- that the Zero Tolerance Budget was Kirkpatrick reported that Anne cut by $180,000 and that the Be a Timmons won the LDR election. Champion Program falls under this • Athlete Liaisons for 2006 were: budget with a $150,000 budget, so Great job everyone. essentially funding for the Be A o Brenda Taylor World Cup Athens Champion Program would be cut. o Marsha Horan World Junior China • MOTION: Be it resolved that if the o Jenny Crain XC Juniors Japan Be A Champion Program is omitted o Latanya Sheffield World Indoor from the proposed budget Moscow presented to the delegates, the XXV. Guests and Reports: AAC will ask the delegates to • Pete Rhinehart Code of Ethics restore funding to the Be A ¾ Pete was asked to explain the Champion Program. PASSED. new code of ethics. XX. Adjournment: Meeting was adjourned at ¾ The new code of ethics will be 11:30p.m. implemented Jan 1st, 2007. ¾ The issue for athletes who sit on the Board of Directors SESSION 3 - DECEMBER 2 seems to be the issue of receiving honorarium and XXI. Welcome: AAC Chair Sandra Farmer- payments for services. This Patrick called the meeting to order. Ethics Committee is very XXII. Attendance: Roll sheets were passed willing to work with the AAC to around for attendance. make sure that the AAC XXIII. Announcement of the AAC Election members on the Board of outcome: The results of the election of Directors are in compliance AAC Officers and Event Leaders were and that future athletes will not made and a handout was passed out by be excluded from being able Secretary Erica Wheeler. to be on the Board of XXIV. Committee Updates/Reports: Directors. • Budget Committee: Curt Clausen and • 2008 Olympic Trials University of Lauren Williams reported that thanks Oregon LOC presentation by Mike to Motion and action by the AAC and Riley, Barb Kousky and Tom Jordan. ¾ They announced that by June the presence of Curt and Lauren, the th $150,000 for the Be A Champion 10 , the , Program was restored. the track will be resurfaced. • Staff Selection: Sanya Richards ¾ Tickets are on sale now. emphasized how important it was to • IAAF Report: Bob Hersh have athletes in the room during this ¾ The Helsinki Grand Prix won’t meeting and said the meeting went take place this year. well. ¾ The Grand Prix total prize • Rules: Dexter McCloud reported that money had been reduced from all went will with the rules committee $230,000 to $200,000. and that the specific rules that would ¾ The IAAF has approved the affect athletes all went in our favor Olympic qualifying standards. thanks to the attention to detail by ¾ Reminded athletes not to take Dexter. off their bib #’s or cover up the • Records: reported that bib with a flag. all Men’s and Women’s records were • National Teams Report: Sandy Snow ¾ Indoors will be in Boston February ratified except 100M because of a th positive drug test. And Erica 23-25 , 2007. Minutes of the 28th Annual Meeting

¾ Outdoors will be June 20-24th in Zero Tolerance—Bill Roe; USATF President Indianapolis 2006. speaking for the entire USATF body- felt the need ¾ Jan 27 USA vs. GBR in Glasgow to have the Zero Tolerance task force. This task Indoor. If interested email her as there force was not full of coaches, yet they are working is no selection meet for this on a new draft of Zero Tolerance. It needs to be competition. seen by us, and by AAC. So it is close to final ¾ Training Camps: Osaka- Osaka City stages. Beijing- Dalian Coast • Concern: Kip Janvrin raised the issue that The bill proposed a membership; as the coach is there is an inconsistent application of rules listed on an athlete’s form. The coach must be a when getting entry into the Trials and he registered member as a coach to make team wants this to be addressed by Chairs John staffs. Chaplin and Stephanie Hightower. • MOTION: In the case that there are not Bill gave an exploitation of the background check enough A Standard athletes to fill the for coaches within the Zero Tolerance bill. event field, we go down a descending Registered Coach Category is new; this is to help order list to fill an already determined the screening process. field size. PASSED. • Relay alternates and prize money: After Terry spoke of the concerns about the impact it much discussion it was decided to put would have on a coach’s career. together a Relay Task Force to come up with a set policy. Timeline to have this passed is January of 2007. • Anti-Doping Report: Jill Geer and Jill Pilgrim reported on some sanctions taken Further discussion on this was postponed until against coaches. legal counsel was present. • Alan Roth announced that UCLA drug lab wants to give athletes a tour to familiarize Bill spoke of the good sign of the number of athletes with the drug testing procedure coaches at the C.A.C. meeting today. and also there is money for athletes who want to be involved in a long term study Discussion about how to monitor coaches that are that would involve providing a urine not registered coaches took place. sample once a week for several months. • USADA presentation: Terry explained the process of becoming C.A.C. ¾ A Staff member from USADA gave a delegates; we have 40 spots as delegates. PowerPoint presentation and provided handouts. Dave Harris spoke on USTFCCCA, he is the ¾ This lasted about 45 minutes with president. 86% of membership is paid. Spoke many questions from athletes at the about San Antonio convention and over 550 are end. registered. This is a good date for our coaches ¾ Concerns by athletes were to get association—it is the first time separated from the faster notification of a positive test USATF convention. and a faster turn around from the A Fred Bier spoke on the USTFCCCA membership sample testing to the testing of the B fee of $60.00 too much for an individual. sample. XXVI. Adjournment: Meeting was adjourned at Lori Sheppard of Vanderbilt University, reported 4:30 on the IAAF Coaches Academy Terry opened it up to us for a nomination process of future attendees to the IAAF Coaches Academy. Coaches Advisory Lori stated it be pushed to Coaches education. GENERAL MEETING - NOVEMBER 29 Terry continued with creating a committee to 2:05pm: Call to order nominate potential candidates and develop criteria as to be nominated. Terry Crawford explained the Executive board and Broad Events Coordinator position to all present. Indianapolis, Indiana Š 2006

Curtis Frye wants to keep aware of this should not Craig Masback: If we had a clear statement of prevent or eliminate people for other coaches what we want to be or do as a group, it would fast appointments. forward this committee—there would not be a need for a strategic plan. He is very supportive of Sam Seemes spoke on USTFCCCA planning of this group. “If you had a voice, it would be heard.” convention schedule. Looks like the 2007 convention will be sometime between December Zero Tolerance: (Masback) Zero tolerance was 10-18. Details out in January. created in 2003 and was seen as positive. Now we are back down—so it needs to be upgraded. A Budget Review: Terry spoke about asking the pattern seems to have emerged with groups of budget committee to support us as the A.A.C. is athletes and certain coaches that have positive supported. Get our coaches here to do our test. USATF was handicapped on affecting these business. So now with this knowledge she asked groups of coaches at their national “What do we want as coaches from USATF”? championships.

John McNichols spoke about making our coaches What USATF has done is medical staffs and more involved in this convention. Spoke on the agents are now selected and determined by old process of staff selection—was done by the background checks. coaches. This helped coaches feel like they had an impact and investment in the USATF. Basic explanation: coaches to receive benefits of USATF—have to be a registered USATF coach. talked about his involvement in The biggest impact is the issue of the benefit we committees within USATF. get—coaching passes at the USATF national championships. Now it will only be available for spoke about mentor programs for coaches that are registered coaches. coaches, like AAC does. Create this mentor program for coaches as coaches. The system to get these benefits is as follows: You must apply to be a registered coach—this Open discussions on ways to improve our would then allow USATF to ask the questions. Is committees work and involvement followed. this a “clean” coach? USATF would then have the power to keep a “Remie K” from getting a Brooks Johnson stated a lack of clear direction for credential. this group. This is needed to gain progress. Also stated this is tough since we are now at 2 different Much discussion of this process developed. conventions. A review panel is in place to ensure that due He stated we need to have a mission; we should process is followed regarding any certain situation combine USTFCCCA with the High Performance regarding a coach’s history and reputation. Meetings in Las Vegas. Respectfully submitted by More discussions on what the mission is…Curtis Frye stated that we want to have representation Beth Alford for Kathleen Raske, Secretary and access to the committees that make decisions. This would mirror what the AAC has – a 20% representation on all committees. Coaches Advisory

Terry listed all committees that we have slots on – Broad Event Chairs she asked for volunteers. December 1, 2006 Terry concluded from this discussion it is realized we need to develop a strategic plan. She 8:10am Call to order suggested that our Broad Event Coordinators create this plan. Terry Crawford spoke to what are some of the points we want to make regarding what we are all MOTION: to create a strategic planning about as a group and about financial issues. commission. Passed 100%

Minutes of the 28th Annual Meeting

South Carolina had to choose between Broad Event Coordinators: conventions. That CAC is the connection for Sprints: George Williams college coaches here at USATF. Hurdles: John McNichols Jumps: Wayne Pate Discussion on mentoring program lead into Diane Combined: Cliff Rovelto Wholey and the USWTCA. Distance: Beth Alford-Sullivan Walks: Mike Rohl Dennis Mitchell stated that the Broad Event Chairs Throws: Brett Halter/Mike Sargent could be the leaders in the staff selection process for USATF. Create dialog about CAC and why people should become involved. Broad Event Coordinators charged to identify who are the young coaches that do a lot within the Wayne Pate: MOTION to create a travel fund for organization. personal coaches that have athletes qualify for the big 3—that are not in the top 10 in the world. Dennis spoke to CAC having representation on selection committees. George Williams: Seconded -- Passed: 100%

Terry spoke of USTFCCCA and CAC/USATF Dennis Mitchell: MOTION: Mentoring program to partnering to create an Olympic Festival type of shadow national team coaches at the national summer competition. George Williams spoke of championships all the way through team selection. having regional meets, within the same process. Diane Wholey: Seconded -- Passed: 100% Dennis Mitchell spoke of a shadowing program for the mentoring—IE: world champs staff and a Dennis Mitchell: Motion: USATF provide for the trainee with each staff member. CAC and Broad Event Coordinators (BEC) expenses and for the BEC to have $1000.00 to Terry will ask USATF to get 3 passes for USA distribute to others as travel scholarships. championships to accommodate for the trainees. Mike Sargent: Seconded -- Passed: 100% Cliff Rovelto made the point that all that we do benefits the athletes and USATF and we should 9:50am: Meeting adjourned keep this in the forefront of all that is discussed. Also, that the AAC and the CAC should be seen as Respectfully submitted by: partners. Beth Alford for Kathleen Raske Wayne Pate came up with the idea of how we can Secretary service the athletes; i.e., an athlete that makes a team that is not in the top 10 in the world is not financially supported by USATF. We could step up support of the coaches that coach those Officials Executive Board athletes.

NOVEMBER 30 Dennis Mitchell: MOTION to charge the chair

(Terry Crawford) to request that the CAC be given Meeting called to order by Chair Linda Melzer at ability to select the coaching staffs of our USA 8:05 AM. teams in cooperation with Men’s and women’s track and field and Sandy Snow for the NAYAC In attendance were Linda Melzer, Sue Polansky, teams. Gordon Bocock, Rex Harvey, Jim Flanik, George

Kleeman, Len Krsak also present parliamentarian Diane Wholey seconded: Justification these are Don Berry. college kids that college coaches coach -- Passed

100% ORDER OF BUSINESS

Secretary’s Report – Given by Len Krsak

Committee was informed minutes have been

posted on line for the past several months and a Indianapolis, Indiana Š 2006 motion to accept report would be asked for at the Training Report – Presented by Rex Harvey. NOC first General Session December 1, 2006. It Rex explained new training group set up. was also reported all committee reports, meeting Committee has been realigned into five Sub- agenda and copies of past meeting minutes would Groups, chaired by Rob Buzaitis, 1) be available at the first NOC meeting. Secretary Championship/Convention Group Chaired by also informed committee a procedure was in place Shirley Connors, 2) Initial Training Group, Chaired for checking in members for the first NOC by Dave Bowers, 3) Continuing Education Group business meeting. Also briefly discussed was Chaired by Mike Armstrong 4) Advancement tweaking NOC Bylaws to conform to USATF’s. Training Group Chaired by Susan Petrelli and 5) Outreach Training Group Chaired by Michael Treasurer’s Report – Given by Sue Polansky Maryott. It was stated $18,561.04 was the income through November 1, 2006. Majority of the income comes Rex stated the goals and responsibilities for the from the certification of new officials. Current Sub-Groups as follows: expenditures as of November 1, 2006 are $32,015.76, additional expenditures will occur for Championship/Convention Group the conducting of the Annual Meeting. Sue also Clinic set up stated an expected carry over of approximately Set up a data base to evaluate clinics $25,000.00 from year 2006 to 2007. Review and select clinic topics Investigate conducting clinics at other venues Additional expenditures expected for 2007 due to increase Training Programs and Hall of Fame start Initial Training Group up costs. Train Officials before and after certification Develop a survey on initial training programs Sue thanked the NOC Board for all their Evaluate proficiency for skill and level. cooperation during her time on the Board. Sue presented L. Melzer with a gift. Continuing Education Program Develop a case book Awards Report – Given by Gordon Bocock Keep up on advanced technology Gordon stated response to the Association Awards from Certification Chairs improved 2005 Advancement Training Group (82%) vs. 2006 (96%). Forty-nine Associations Specialized training were eligible to receive Awards, two Associations Update training material in all skilled areas did not respond. Study training modules from Associations Work and communicate closely with It was also stated the John Davis, Andy Bakjian, Certification Chairs Hoarce Crow and Charles Ruter awards were prepared for presentation. The Andy Bakjian Outreach Training Group Award received 24 nominations for 2006, highest Exchange program with foreign country’s for number ever, with excellent candidates. working Officials People selected for participation on the Gordon also explained new criteria for achieving exchange program must the above mentioned four Awards. Have long careers ahead of them 2007 exchange program will feature field Certification Report – Given by Jim Flanik event Officials Jim stated the number of officials currently certified at 7300. The new on line certification L. Melzer also stated an exchange program with process was explained, started with one some Caribbean countries is being investigated. Association (Ohio) in September, problems were Discussion took place regarding the cost/expense rectified and five additional Associations are of the exchange program. currently going on line. Goal is to have all Associations using new process by the end of R. Harvey announced topics for the 2006 Annual 2007. Jim also stated he will conduct two clinics Meeting clinics, two sessions person to person regarding the new certification process on training with palm pilot, two one hour sessions Saturday, December 2, 2006. with Laser Lynx plus a session on weights & measurers and safety in throwing events. Also to be conducted are two certification clinics. Minutes of the 28th Annual Meeting

L. Melzer informed group the palm pilot and laser L. Melzer explained Event Heads at future National tech person at future National Championships will Championships will be required to inform their be part of the working crew. Crew before arriving at the Championship of their assignments and rotation. G. Kleeman stated 2006 is a rules year at the Annual Meeting, 108 items are to be considered. Question – Bruce Coleman inquired about the George estimated approximately one half of the insurance program presented at the 2005 Annual items pertain to Youth and Masters, not many Meeting. Response from L. Melzer, due to the cost competition issues, mostly regulation and of the program each Association must obtain their administration type. own insurance.

Equipment/Facilities, two newsletters were issued At 10:05 A M Chair L. Melzer called for a closed in 2006. Also it was stated weight specifications session. were being re-determined. First executive session (meeting) adjourned at G. Kleeman also stated an Electronic Measuring 10:55 AM. Judge (an international title) must be selected for Major Championships. Point of information – 42 guests was in attendance.

2006 Selection Process – L. Melzer stated 410 applications were received for the National EXCUTIVE BOARD - DECEMBER 2, 2006 Championship meets. 217 individuals were selected, 93 applications were returned due to Meeting called to order at 6:15 pm by Chair Linda incorrect addresses, 3 did not sign application, 24 Melzer. did not know the difference between their certification number and/or their USATF In attendance were Linda Melzer, Gordon Bocock, membership number, 4 put certification number in Rex Harvey, Jim Flanik, George Kleeman, and Len both places and 4 missed the deadline. Krsak.

No Selection committee member who applied to Also present Parliamentarian Don Berry. work the Championships recuse themselves. Order Of Business as Follows Selected individuals for all three 2006 Championships will be announced after the first G. Bocock discussed issues with Certification NOC session. Chairs that do not respond regarding nominating individuals for Annual Awards. Conclusion, contact Uniforms/Merchandise – Keith Mitchell Association President(s) and inform them of the Keith explained Officials shirt manufacturing and problem. In addition if a Certification Chair does order process. Discussed new Dry – Wick shirt and not want to be involved with the Awards project, increased cost. It’s unknown at this time when the than have a substitute appointed. new USATF Logo shirts will be available. R. Harvey discussed the NOC buying palm pilots. Executive Board approved Rex to investigate Web Site – L. Melzer acknowledged the excellent brands and prices. Rex also stated that to conduct work Jimmy Stuart did with creating the new future clinics at the Annual Meeting additional time Officials web-site. must be scheduled.

A discussion took place regarding the NOC to get Hall of Fame – Report given by S. Polansky the Annual Meeting schedule to USATF sooner; Sue explained criteria, process and procedures. however it was determined USATF still ultimately First induction to take place at the 2007 Annual decides room allocations, dates and meeting Meeting. times.

L. Krsak motioned, seconded by R. Harvey to have Law & Legislation – L. Melzer all Treasurers material and reports passed on to Linda briefly discussed tabled items from last Ken Taylor ASAP after the first of the year (2007), years Annual Meeting. and have the NOC Committee pay any expenses associated with the transfer of the material.

Indianapolis, Indiana Š 2006

Executive Committee Goals: L. Melzer stated minutes and the 2006 July Executive Board Stan Scott is currently working on goals and is to Meeting minutes. No additions, deletions or report back before the NOC Mid-Year Executive corrections were noted. Motion to accept report Board Meeting. as given was made by Charles Ruter, and seconded by Fred Thomas. Motion passed NOC’s Mid-Year Meeting date discussed -- unanimously. Consensus was to schedule it for July 6-7-8, 2007 in Stow, Ohio. J. Flanik to follow up and make arrangements. Treasurer’s Report -- Presented by Sue Polansky Sue stated 2006 beginning balance at $69,731.40. Since a new Treasurer has been elected it was Income to date (11/1/06) $18,561.04 produced suggested he look into making arrangements for mostly from certifications. Expenses to date the payment of the Mid-Year Meeting hotel (11/1/06) are $32,015.76. Current balance as of expense, so that each member would not have to (11/1/06) is $56,276.68. Projected revenue expense bill to their private credit card. carryover from 2006, is $25,000.00. Anticipated 2007 income is $47,050.00, and projected revenue Discussed NOC conference call, consensus was for 2007, is $72,050.00. to conduct it in the middle of March 2007.

L. Melzer called for a motion to adjourn seconded Sue stated the NOC Committee should anticipate by L. Krsak. Motion passed unanimously, higher expenditures for 2007 from the following Committees, the Training Committee and the Hall Meeting adjourned at 6:37PM. of Fame Committee. There were no questions regarding the report. Sue asked for a motion to Point of information, there were no guest present receive the report. Motion made by Sam Gomer at the December 2, 2006 Executive Board and seconded by Jim Flanik. Motion passed Meeting. unanimously.

Respectfully Submitted, L. Melzer thanked the following host Associations (Boston, Indianapolis and North Carolina) for there Len Krsak hospitality and treatment of Officials during the NOC Secretary 2006 National Championship Meets.

Newsletter – L. Melzer Linda explained due to the expense of printing and Officials’ General Meeting mailing there will be no more paper copies published. Future publications will be available via the website. Last paper copy published was SESSION 1 – DECEMBER 1 October of 2006.

Meeting called to order at 9:30 AM by Chair Linda Selection Committee Activity – L. Melzer stated Melzer 93 (2007) applications were returned due to wrong addresses. Many had certification number or A roll call was dispensed with as a quorum was USATF membership number in the wrong place. present. Four were returned unsigned. 410 applied for the Championship Meets. The selection process was Executive Board members present Linda Melzer, also explained. An example was given of the Sue Polansky, Gordon Bocock, Rex Harvey, Jim number of officials that will be needed for a given Flanik, George Kleeman, Len Krsak, also present event. the parliamentarian Don Berry. Training Committee – Rex Harvey introduced Rob First Order Of Business Buzaitis as the Sub-Group Chair, also thank everyone involved with training for their help. Rex Secretary’s Report – Presented by Len Krsak explained that Training is now set up with five Secretary asked to suspend reading of the Groups responsible for the following: minutes, explained copies of minutes have been posted on the Officials website and also available Championship/Convention Group, Chaired by on the sign in table. Reports discussed were 2005 Shirley Connors Annual Meeting minutes, 2005 Executive Board Clinic set up Meeting minutes, March 2006 Conference Call Setting up a database to evaluate clinics Minutes of the 28th Annual Meeting

Review and select clinic topics that directly effect officiating and gave a brief Investigate conducting clinics at other venues report on other items being discussed in the Rules Committee. G. Kleeman also thanked his Sub- Initial Training Group, Chaired by Dave Bowers Committee for their efforts during 2006 i.e., Train new Officials before and after William Boyd, Virginia – Jack Brisacher, So. certification California – William Buttermore, Ohio – Carroll Develop a survey on initial training programs DeWeese, Michigan – and William Price, Potomac Evaluate proficiency for each skill and level Valley.

Continuing Education Program Group, Chaired by Bob Podkaminer discussed NCAA rules and Mike Armstrong changes for 2007, i.e., runway markings clarified, Develop a casebook design of hammer and discus cages, honest effort Keep record of up dated rules rule eliminated, clarified protest procedures and Keep up on advance technology uniform violation enforcement. Also stated NCAA rulebooks were available as of October 2006. Advancement Training Group, Chaired by Susan Petrelli Awards Report – Gordon Bocock Specialized training Gordon explained new criteria for receiving future Up date training material in a skilled area awards. Information will also be posted on the Study training modules from Associations Officials’ website. First awards presented were Work and communicate with Certification the Chairs Awards by Linda Melzer. Award winners Chairs were Patrick Lavelle, Alma Price, Charles Ruter, Robert Springer, Jimmy Stuart and Tony Wayne. Outreach Training Group, Chaired by Michael Maryott John Davis Award winner Denise Hutchins Exchange program with foreign Officials Charles Ruter Award winner Jim Carlisle Horace Crow Award winner Chester Bradley R. Harvey stated officials selected for the Andy Bakjian Award winner exchange program must be seasoned and have a TBA at the USATF Awards breakfast long career ahead of them. Program started in 2006 with England will continue in 2007, featuring G. Bocock stated 2006 was the 25th year the Andy field event Officials. In coming (2007) England Bakjian Award will be presented. Twenty-four (24) Officials will officiate at the Master’s Meet in nominations were received and the 10 finalist were Orono, Maine, August of 2007. announced, i.e., Fred Adler, Andrew Boyajian, Keith Mitchell, William Mongovan, Kenneth R. Harvey encouraged Officials to attend clinics Morton, Richard Moss, Ginger Mulanax, Robert being conducted at the Annual Meeting and also Podkaminer, Daniel Reynolds and Fred Thomas. stated additional money will be needed from the budget for training programs during 2007. L. Melzer announced that anyone wishing to distribute meet applications for 2007 meets can do Certification Report – Presented by Jim Flanik so at the next session on December 2, 2006. Jim stated 7300 individuals are currently certified for the 2005 – 2008 Olympiad. Objective is to have L. Melzer announced that all candidates running 10,000 certified by the end of this Olympiad (2005- for election will have three minutes for a speech to 2008). Current approximate break out 5300 Males profile themselves. and 2000 Females. All rule reviews (tests) are now on C D’s, mailed to all Certification Chairs during Nomination Report -- Report given by Lil 2006. Jim explained new certification process is Mahoney in place of Andrew Wiley. L. Mahoney now on line and ready for implementation. The stated as of this date only one candidate has been Ohio Association was the first to go on line as a nominated for the Certification Chair position, Jim test. Another 5 Associations are to be added by Flanik. For the treasurers position six candidates year end (2006), with all Associations using new were nominated, one withdrew Robert system by yearend (2007). Podkaminer, the five remaining candidates at this time are Jo Burrows, Alabama – Patrick Lavelle, Rules Committee Report – George Kleeman New England – James McKee, Kentucky – Paul Informed membership 2006 is a rules year at the Morency, Maine – Kenneth Taylor, Mid-Atlantic. Annual Meeting. G. Kleeman discussed 28 items Indianapolis, Indiana Š 2006

L. Mahoney also stated nominations from the floor Point of information 176 individuals attended the will take place prior to the election. NOC’s first General Session.

Hall of Fame Report -- Presented by Sue Polansky. Sue announced members of the Hall of Fame OFFICIALS GENERAL SESSION 2 – Committee i.e., Chester Bradley, Ken Caouette, December 2 Dick Connors, Gene Edmonds, Ken Gibson, Dee Jensen, George Kleeman and Pat Levelle. Linda Melzer resumed the NOC second session at 3:35 PM. S. Polansky stated goal of Committee was to develop criteria, procedures and application form. Executive Board members present were Linda Introduction of the first to be installed will be at the Melzer, Gordon Bocock, Rex Harvey, Jim Flanik, 2007 Annual Meeting. For the first year George Kleeman, Len Krsak nominations due 5/1/07, committee get info 5/15/07, ballots must be returned by 8/21/07. Also present Parliamentarian Don Berry. First few years several individuals will be inducted, there after three or four per year. Slate of candidates will go to the NOC Executive Board for FIRST ORDER OF BUSINESS approval. Voting members will be everyone on the NOC Committee. Additional Selection Committee Report – Joe Gentry, selection committee member explained Criteria for induction i.e., Active Official, Emeritus the selection process. Joe stated 93 applications Official, Deceased Official, 20-years of officiating, were discarded, as they were unreadable. Joe also officiated at all levels of competition, been an explained what the committee looks for on the award winner, acted in a leadership role. The application, basically pertinent information nominator and two seconders must sign the regarding USATF Meet experience. application form. The nomination application was review during the presentation. All information will Nomination/Elections – Chair Andrew Wiley be posted on the Officials website. presented the candidates up for election: one individual for the Certification Chair position and Technology Report -- given by Mark Heckel. five individuals for the Treasurer position. Mark discussed Tech training for Laser Measurement training and Electronic Recording. The first position for election – Vice Chair of Also explained process on how Electronic officials Certification. Nominee Jim Flanik. There were no will be certified. Currently the Tech Committee additional nominations from the floor. Dick consists of Mark Heckel, Jim Hume and Jim Connors made a motion to close nominations McGloin. seconded by Chester Bradley. Motion passed unanimously. Question for vote was called for by Affirmative Development Report -- Report given several individuals, Jim Flanik was re-elected by by Yvonne Grimes. Yvonne detailed committee acclimation. goals i.e., to assist Association with suggestions and information regarding officiating population Nominees for the Treasurer position each had concerns, with a new brochure. three-minutes to state their credentials and resume for the position. The order of speech’s Y. Grimes stated seven subcommittees have been given was alphabetical. The candidates were formed, each being responsible for approximately Joyce Burrows, Alabama – Patrick Lavelle, New eight (8) Associations to follow up on the England – Jim McKee, Kentucky – Paul Morency, affirmative development program. It was also Maine – Kenneth Taylor, Mid-Atlantic. There were mentioned 28 individuals attended the Affirmative no additional nominations from the floor. Majority Development Clinic conducted at the 2006 Annual of the room called for a motion to close Meeting. nominations by George Kleeman. Motion passed unanimously. Due to time constraints L. Melzer called for a recess of the first General Session at 11:50 AM. First round of voting took place. Result no one Meeting to resume at 3:30 PM on Saturday, received a majority of the vote. Don Berry, December 2, 2006. Parliamentarian explained second round voting

Minutes of the 28th Annual Meeting procedure according to USATF Bylaws, namely and Masters Outdoor Championships. Murray the top two votes and ties run-off for the position. stated, the last two years emphasis was to obtain evaluations from Youth Meets. Top two individuals were Patrick Lavelle and Kenneth Taylor. In the run off vote Kenneth Taylor It was noted that since evaluations have been was elected Treasurer. implemented protest at major meets have cut down. After elections results were announced Parliamentarian Don Berry motioned to destroy Chair Murray Sanford will inform individuals of ballots and it was seconded by Dick Connors. their evaluation if they contact him. When event Motion passed unanimously. heads complete evaluations they are not to broadcast the information, it only goes to the While the votes were being counted the following evaluation Chair and the individual. Also the individuals gave presentations on up coming 2007 information is not to be shared. meets in 2007 looking for Officials. Entertainment – Chair L. Melzer arranged for the Don Berry, USATF Masters meet in Orono, Maine Park Family Singers to entertain membership with Dick Connors, NCAA Div I Outdoor Championship Christmas songs. The Park Family Singers delivered an outstanding version of Jingle Bells meet Sacramento, CA with a track theme. The words to the song will be

put on the Officials website. Denise Hutchins, Endeavor Games, Edmond, OK

Bob Marcus, USATF J O’s Walnut, CA Master’s Referee Report – Given by Jim Skelly. Win Eggers, USATF Youth National Lisle, IL Jim announced and thanked his committee i.e.,

Pat Lavelle, New England; Fred Adler, Equipment/Facilities Report – Given by G. Kleeman Metropolitan; Ron Althoff, Ohio; Dee Jensen, George stated 46 people attended E & F meeting Dakotas; Dick Moss, Georgia; Ken Gibson, conducted on Thursday, November 30, 2006. Also Kentucky; Rex Harvey, Iowa and Stanley discussed the weight implement issue. U S A sets Underwood, Tennessee. Jim reported that 23 the standards and specifications for the implement individuals to date have been certified as Master worldwide. Referees. It was also expressed that the application form must be correctly completed, Discussed allowances and tolerances in weighting with emphasis on past referee experience and and measuring equipment. background listed.

G. Kleeman also announced two new NTO’s Pat Web Master/Communications Subcommittee -- Pretty from Wisconsin and Rod Larsen from Report given by Chair Carolee Stephens. Florida both took and passed the review Carolee named her committee i.e., Rob Buzaitis, conducted at the Annual Meeting. George stated Michigan; Mark Heckel, Three Rivers; Jim McKee, the NTO position is an administrative one not an Kentucky; and Jimmy Stuart, Southwestern. officiating one. NTO’s, will be evaluated by Heads Carolee also discussed the new Officials web of Event and Referee. page, designed by Jimmy Stuart. It was stated the web page has general officials’ information and the Appeals/Grievance Report – Given by Chair Ray list server has current news and updated Fitzhugh. Ray stated four letters were received information. The new electronic newsletter will be during year 2006, three regarding selection and sent out every other month and replaces the paper one questioning an evaluation. Ray introduced his copy. committee i.e., Stan Scott, West Texas – Ron Carolee also announced Race Walk Officials have McLean, New Jersey – Delores Murray, Southern – been selected for the 2007 Championships. Dick Connors, Pacific – and Jan Price, Potomac Valley. Ray also explained how the committee Uniform/Merchandise Report – Presented by responds to individual with questions. Keith Mitchell and Win Eggers. Both Win and Keith thank their committee i.e., Gloria Lewis, Southern; Evaluations Subcommittee – Chair Murray Adam Sanford, Metropolitan; and Jim McKee, Sanford informed officials’ evaluations are Kentucky. Keith also thanked the Certification requested from the following meets i.e., Senior Chairs for their quick response when requested Indoor Championships, Senior Indoor Combined information is needed. The new fabric “Dry Wick” Championships, Senior & Junior Outdoor material did not do well when constructed into the Championships, Junior Olympic Championships NOC (red-white-blue) paneled shirt. It gathered at Indianapolis, Indiana Š 2006 the seams. It was also stated that new Dry Wick OLD BUSINESS shirt would not be available until the new logo is available. It was also brought to the attention of John Murray discussed the liability insurance the membership, an individual can not order two program presented at last years Annual Meeting different sizes of shirts, have them embroidered (2005). John suggested the NOC Committee and than send back the one that doesn’t fit. This is obtain the insurance. Response was each unacceptable and will not be tolerated. Association can determine whether they want to purchase insurance for their Officials in their Keith also stated the Uniform Committee is looking Association and purchase it on their own. at a bucket hat, which would become part of the official uniform. Chester Bradley motioned to have the NOC Executive Board investigate insurance programs Men’s Track & Field – No report given seconded by Bruce Coleman, motion passed unanimously. Women’s Track & Field – Report given by Dee Jensen, discussed IAAF Women’s Committee and Irene Herman gave a brief presentation regarding some of their issues and projects. It was also the insurance program presented at last years reported that the Women’s Decathlon and Sprint Annual Meeting (2005). Presentation ended with Hurdles issues have stalled. IAAF goal is to no decision positive or negative. increase the number of Women certified as Officials. Athletics For The Disabled -- Denise Hutchins reported training program for Officials would be Men’s LDR Report – Report given by Harold developed in the future. Leonard, stated the Men’s Olympic Marathon Trials will be held in New York City. Also discussed several rule changes regarding Men’s LDR. NEW BUSINESS

Women’s LDR Report – Report given by Barbara Charles Ruter discussed and informed the Palma. It was stated the Women’s Olympic membership on how to order a History Book on Marathon Trials will be held in Boston, as part of Officials. He also discussed make up of the book. the Boston Marathon. Barbara also discussed the Women’s LDR development program. Chair L. Melzer asked the membership if there was any other business to be conducted or discussed. Master’s LDR Report – No report given Receiving no response Linda asked for a motion to adjourn. Motion by Dick Connors and seconded Race Walk Report – Presented by Gary by Murray Sanford. Motion passed unanimously. Westerfield, Gary recapped 2006 Race Walking activities and 2006 Annual Meeting notes, i.e., rule Meeting adjourned at 6:10 PM. changes, Officials assignments for 2007 and upcoming training programs. Point of information – 161 individuals attended the second session of the General Meeting conducted Cross Country Report -- No report give. on Saturday, December 2, 2006.

L&L Report – Report given by Tom Hott, Tom Respectfully Submitted, stated 2006 was not a L&L year and their meetings were short. Only four items were to be voted on at Len Krsak Sundays last session. Fourteen items were NOC Secretary withdrawn. Tom did state that if you want to serve on a committee you must be a member of USATF. 2007 will be an L&L year at the Annual Meeting primarily dealing with restructuring.

Member Services Report –No report given

Officials Exchange Program – Raymond Pierre discussed the exchange program with England and stated additional information is available on the web-site.

Minutes of the 28th Annual Meeting

Organizational Services Harry Simonis reported for the Accreditation Subcommittee that two Associations were moved from Provisional to Full accreditation status; two SESSION ONE - November 29 Associations were moved from Suspension of

Voting Rights to Provisional Accreditation status; Session one of the Organizational Services and one remained on the Suspension of Voting Committee was called to order at 8:10 a.m. by Rights. A motion was made and seconded to Chair Dr. Walter High. After determining a quorum accept the sub-committee report. present, business proceeded in accordance with the written agenda. Mr. Simonis made a motion for the Organizational

Services Committee to endorse a proposal to the Ms. Win Eggers, representing the Officials USATF Board of Directors that the accreditation Committee, was introduced as a new member of category, “hold association championships in each the Committee. sport discipline” be moved from a standard that is

categorized as “Other” to “Required”, and that this Dr. High asked that all pause to remember Mark proposal be presented to the Associations Springer. Committee. The motion was seconded by Ruth

White and carried unanimously. Minutes of the 2005 meeting were presented in written form and approved as submitted. Bob Langenbach reported that there is only one

contested election for IAAF delegates with two Dr. High announced that he had not received any candidates. President Bill Roe stated that recent membership requests. IAAF changes may affect this election to the

degree that an election may not be necessary. A request was received to move Mono County

California from the Pacific Association to the Ruth White announced that elections are to take Southern California Association. Dr. High reported place in several committees and asked for that he had received emails from both volunteers to monitor the elections. Associations on the matter, and there appeared to Dr. High stated that Item 16 of the L&L package is be no controversy between the two Associations. being brought back to the table for consideration. He made a motion that the committees endorse A motion was made by Ruth White and seconded the proposed changes to committee elections. by Win Eggers to move the Mono County The motion was seconded by Rose Murphy and California from the Pacific Association boundary to carried unanimously. the Southern California Association boundary. The motion carried unanimously. Richard Courtney reminded the committee that all delegation issues must be resolved at the Richard Courtney reported for the Credentials Registration Desk not later than 6:00 P.M. the Subcommittee that five (5) Associations had not night prior to the general elections. submitted delegations for this convention. Another thirteen (13) Associations submitted The meeting was recessed until 12:00 noon on delegations that did not meet the criteria for Saturday, December 2, 2006. number of athletes and coaches in relation to the number of delegates submitted. He recommended that voting rights for the 18 Associations be SESSION TWO - December 2 temporarily suspended. The report was accepted unanimously. Session two was called to order at 12:10 p.m. by Chair Dr. Walter High. After determining a quorum

present, business proceeded. Andy Martin reported that three Organizations had failed to pay membership dues. A motion was Dr. High reported that the Site Selection made by Rose Murphy and seconded by Win Subcommittee recommended St. Louis, MO as Eggers to suspend voting rights for the Jewish the site for the 2011 Annual Meeting. He stated Community Centers Association, the U.S. that the search began with 21 options, and after Women’s Track Coaches Association, and the much study St. Louis, MO was chosen. A motion Special Olympics International for non-payment of was made and seconded to accept the report of dues. the Site Selection Sub-committee and to recommend to the Board that St. Louis be chosen Indianapolis, Indiana Š 2006 as the site for the 2011 Annual Meeting. The motion carried unanimously.

Harry Simonis reported that the proposal to move the “hold association championships in each sport discipline” from the accreditation category “Other” to the category “Required” was endorsed by the Associations Committee.

Mr. Simonis made a motion for the Organizational Services Committee to recommend to the Board of Directors that the accreditation category, “hold association championships in each sport discipline” be moved from a standard that is categorized as “Other” to “Required” and that the requirement for the “Other” category be completion of six of the eight requirements. The motion was seconded and carried unanimously.

Having no further business, the meeting was adjourned.

Respectfully submitted,

Rose Murphy Secretary

Minutes of the 28th Annual Meeting

USATF RULES COMMITTEE SCORECARD – 2006 Annual Meeting Indianapolis, IN Final Committee Actions

Item Action Item Action Item Action Item Action Item Action

1 AA 26 A 51 A 76 A 100 A

2 T 27 AA 52 A 77 R 101 AA

3 A 28 W 53 AA 78 A 102 AA

4 A 29 AA 54 A 79 R 103 AA

5 Ta 30 R 55 AA 80 A 104 AA

6 A 31 W 56 A 81 A 105 A

7 A 32 AA 57 A 82 AA 106 T

8 A 33 A 58 A 83 A 107 AA

9 AA 34 A 59 A 84 R 108 A

10 A 35 AA 60 A 85 R

11 A 36 A 61 A 86 T

12 AA 37 A 62 AA 87 R

13 T 38 A 63 R 88 W

14 A 39 T 64 R 89 T

15 T 40 A 65 A 90 AA

16 A 41 A 66 AA 91 R

17 AA 42 A 67 AA 92 R

18 A 43 A 68 A 93 R

19 W 44 T 69 W 94 R

20 W 45 A 70 A 95 AA

21 AA 46 AA 71 A 96 A

22 A 47 R 72 A 97 R

23 T 48 A 73 R 98 W

24 R 49 Ta 74 R 98a A

25 A 50 R 75 AA 99 A

Final Actions: A=Accepted AA= Accepted As Amended R=Rejected T=Tabled Ta= Tabled as Amended W=Withdrawn Indianapolis, Indiana Š 2006

Item 1 – Amend new Indoor Rules as follows: Rule 212.2: The nominal length of the oval should be preferably be 200m. … Rule 221: Shot Put / Weight Throw Landing Sector NOTE: The movement of the panels in NOTE 1 to Rule 190 should be modified to reflect the specifications of the landing sector.

Item 5 – Replace the submission as follows, consider all underlined: RULE 7 – ((TEAM)) SCORING

1. For meets that have team scoring, the procedure for scoring, including events and calculation methods, shall be included in the entry material. Prior to the start of the event, the team coach or other representative shall declare the team entries eligible for scoring. 2. Regional Championships may be scored on the basis of Association teams instead of club teams at the option of the Games Committee.

Track and Field 3. The team score shall be the total of all points earned by eligible competitors for a given team. Scoring shall be five (5) points for each first place scored, three (3) points for second, two (2) points for third, and one (1) point for fourth. Events not included on the entry blanks, and events (other than novice events) not open to all USATF member athletes shall not count in the scoring for team point trophies. Relay races shall be scored as any other event. In combined events, the team score shall be the sum of the scores of the top three members of each team.

Long Distance Running, Cross Country, and Race Walking 4. Two methods exist: scoring by place and scoring by time.

5. The team Championships in Long Distance Running and Race Walking shall be scored by time. The team Championships for Open, Masters, Junior and Youth Cross Country shall be scored by place.

6. Scoring by place: (a) The team score shall be the total of the finishing positions of the scoring members. The team with the lowest total points is the team winner.

(b) Runners of incomplete teams, team entries not declared eligible for team scoring, and unattached or individual competitors will be eliminated from team scoring. Non-scoring declared members of complete teams shall retain their finishing positions and thereby displace other runners.

(c) When separate competitions are conducted simultaneously, each shall be scored independently. Runners on teams not eligible for a given competition will be eliminated from team scoring in that competition.

(d) In the event of a tie between two or more individual runners, each shall score the number of points determined by dividing the total of the finish places by the number of runners who have tied.

7. Scoring by time: The team score shall be the aggregate time of the scoring members. The team with the lowest aggregate time is the team winner.

8. In team Championships scored by time, if the Games Committee determines that scores for the winning teams cannot be determined because of clock failure or other reasons, team Championships shall be determined by scoring by place.

9. Whether scoring by time or place:

Minutes of the 28th Annual Meeting

(a) If a team fails to finish with a complete scoring team, the team members finishing shall be counted as individuals in the race results and shall be eligible to receive individual awards.

(b) Ties between two or more teams shall be resolved by determining which team’s last scoring member finished nearest to first place. If the tie still exists, the next-to-last scoring members are compared in the same way, etc.

Item 9 – Replace the submission as follows: Amend Rule 4 by adding a new Rule 4.2 and renumber::

2. In Long Distance Running, an athlete who is a non-resident member of an Association is eligible to compete for a team in that Association only if the athlete: (a) resides in an adjoining Association, or (b) neither the Association of residence nor any Association adjoining the Association of residence provides team competition in the relevant category (e.g. age group, distance, discipline). NOTE: An athlete with historical membership (at least 3 continuous USATF membership years) in a club is eligible to compete for that club.

Item 12 – Amend the submission as follows: In Association championships, the maximum number of entries for a team, and the number of members of each team for scoring may be determined by the Games Committee, and shall be stated in the entry material.

Item 17 – Replace the submission with: Add new Rule 131.2: At the completion of each race, lap scoring cards shall be delivered to the Referee.

Item 21 – Replace the submission with: Add a new Rule 341.6 and renumber In Masters LDR championships, to be eligible for individual or team scoring or awards, a bib, supplied by the games committee which identifies gender and age group, shall be worn on the back.

Add a NOTE to 143

Item 27 – Replace the submission with: No foul attempt shall be measured, unless an immediate protest is made per Rule 146.6.

Item 29 – Replace the submission with: Add as a Note after Rule 165.4 Times for races conducted partly or entirely outside the stadium may be published to 1/10 of a second to illustrate time differences between finishers, but only times rounded to the next longer full second shall be official.

Item 32 – Amend the submission as follows: No material or substance may be applied to the baton.

Item 35 – Replace the submission with: ((Delete Rule 185.5(c)))

Indianapolis, Indiana Š 2006

Item 46 – Amend the submission by adding the following: Rule 202.3 Change the women’s 60-79 age groups to 60-69 and the 80+ age group to 70+

Rule 332.3(g): Change the Superweight women’s 50-79 age groups to be 50-69 and the 80+ age group to 70+

Item 49 – Replace the submission with the following: Amend Rule 232.2 as follows: Definition of Race Walking. Race Walking is a progression of steps so taken that the walker makes contact with the ground so that no visible (to the human eye) loss of contact occurs. The advancing leg must be ((straightened (i.e., not bent at the knee))) extended at the knee (not bent) from the moment of first contact with the ground until the leg is in the vertical ((upright)) position.

Item 53 – Replace the submission with the following: After the first sentence of Rule 262.3(a), add: A record may be accepted in a handicap race, provided the mark is set in a race in which: 1) All competitors start from the same line, 2) No one has started before the competitor claiming the record, and 3) Is timed in accordance with Rule 165.4.

Item 55 – Replace the submission with the following: Replace Rule 263.10(a) as follows: Records for 10,000 meters or a shorter distance contested on a track can be set only on a track which either: 1) complies with Rule 160.3(a), or 2) has been measured 20cm from the white line in accordance with Rule 160.2, provided that the curves have been marked with cones or flags complying in size and placement with Rule 160.3.

Item 62 – Amend the submission as follows: … Where possible, the meet should be contested on tracks that comply with Rule 300.2(d). However, tracks without a curb may have cones laid out as described in Rule 160.3 provided the track has been measured 20cm from the white line in accordance with Rule 160.2.

Item 66 – Amend the submission as follows: In Association and regional meets where all rounds are held on one day, and the competitors in the 100, 200, or hurdles advance directly to a final, the final may be run at the time of the scheduled preliminary.

Item 67 – Replace the submission with: Replace Rule 302.3 as follows: (a) The procedure for entering a relay is given in the Youth Guide. Failure to comply with the procedure may result in disqualification.

(b) A Relay team shall consist of four (4) members.

(c) Participation of relays teams shall be limited to those clubs that hold a valid club membership in USATF.

(c) An athlete may drop an individual event to compete on a relay as long as the athlete has not competed in any round of that event. A ‘no show’ does not constitute a drop in that event. A change form must be submitted at registration 1 ½ hours prior to the scheduled start of the event being dropped.

Minutes of the 28th Annual Meeting

Youth Athletics Nationals (e) Any athlete listed in the USATF membership database with the club in the same division/sex is eligible for that relay team.

Junior Olympics (f) To enter a relay in the Junior Olympics a relay roster is required.

(g) The procedure for submitting a relay roster is given in the Youth Guide. The relay roster must be submitted by the entry deadline of the meet, whether the Association championship or preliminary meet, as specified in the entry material but not later than the first (1st) round of competition.

(h) Any athlete listed on the club’s relay roster in the same age division/sex is eligible for that relay team.

(i) All competitors listed on the official roster are eligible to compete if they are entered in the meet in individual events or other relays. If an individual is not entered in the meet by either of the above methods stated above, that individual must complete and submit an entry form placing the word “roster” in the event section. An additional cost equal to the cost of a single event entry may be charged for each member entering by this method.

Item 75 – Amend the submission to read: … is an optional event in the Association Junior Olympics until …

Item 82 – Replace the submission with: Replace Rule 305.4 and 305.5 as follows: The entry information procedure and awards information can found in the Youth Guide.

Item 90 – Remove the following sentence from the submission: Only athletes and relay teams representing USATF sanctioned clubs may score points.

Item 95 – Replace the submission with: Relay teams are defined as follows: Club: In accordance with Regulation 7, all members must be resident in the Association in which the club is registered (or meet the residency exception of Regulation 7). ((Ad Hoc: Any team not meeting the club definition.)) … Non-Club: Any team not meeting the club definition. Non-club relay teams are defined as: i. Association: All members must hold current USATF membership in the same Association, or ii. Region: All members must hold current USATF membership in the same USATF Masters region, or iii. Unrestricted: Any relay team that does not meet one of the three definitions above.

Club and Non-Club relay teams shall be separate divisions. At Association, Regional, and National Track and Field Championships, and all other meets, each relay team must ((be a Club or Ad Hoc team)) meet one of the definitions above, or be a foreign national team as guest competitors in the Non-Club Division. ((For all other meets, a team may meet any of the definitions above.)) A team ((Teams)) meeting any of the above definitions may set a Masters record((s)). Separate records shall be maintained in the relays for (1) Club teams and (2) ((teams meeting any other ((composition)) Non-Club teams.

Item 101 – Amend the submission to add specification for the new implements to Rule 195.8.

Item 102 – Amend the submission as follows: or a passport ((, or a U.S. driver’s license)). Indianapolis, Indiana Š 2006

Item 103 – Amend the submission to read: In Association championships, the maximum number of entries for a team, and the number of members of each team to score may be determined by the Games Committee.

Item 104 – Amend the submission as follows: Teams must ((also be)) represent current member((s)) clubs of USATF, verified through …

Item 107 – Amend the submission to read: Every Championship event, including combined event championships, will use the implement weights, hurdle heights and spacings, and race lengths approved by WMA as of January 1 of the current year.