Officials’ Information Pack

1 CONTENTS

THE SAINSBURY’S 2013 SCHOOL GAMES ...... 3 OFFICIALS’ OATH...... 4 OFFICIALS’ CODE OF CONDUCT ...... 5 PRE-EVENT PREPARATION...... 7 UNIFORM AND ACCREDITATION ...... 7 TRAVEL ARRANGEMENTS ...... 7 SPORTS VENUES ADDRESS INFORMATION ...... 8 COMPETITION SCHEDULE...... 19 OPENING/CLOSING CEREMONY...... 20 OFFICIAL’S ‘THANK YOU’...... 21 2013 SCHOOL GAMES - OFFICIALS EXPENSE FORM...... 22

2 Welcome from the 2013 School Games Team

Congratulations on your appointment as an Official for the Sainsbury’s 2013 School Games.

The Sainsbury’s 2013 School Games (SG) is a wonderful opportunity for you to be part of a multi-sport event and to have exposure to all that a multi-sport games environment entails. The Youth Sport Trust (YST) recognises the significant role and responsibilities held by Officials at the School Games.

This document aims to provide you with all of the briefing information in advance of the SG including key contacts and venue addresses.

The Sainsbury’s 2013 School Games

The Sainsbury's 2013 School Games is a multi-sport event for the UK's elite young athletes of school age. Building on the success of the inaugural finals held in the Olympic Park in 2012, the Sainsbury's 2013 School Games is being held in the city of from 12th- 15th September.

The Sainsbury's 2013 School Games seeks to create an inspirational and motivational setting which not only provides our elite young sports people with the opportunity to thrive and perform at the highest levels, but encourages more young people to take part and succeed in sport. Responsibility for the development and organisation of the Sainsbury's 2013 School Games lies with the Youth Sport Trust.

Fast facts

• The Sainsbury's 2013 School Games is a multi-sport event that will take place from 12-15th September.

3 • Eight venues will host the event - Abbeydale Sport Ground, English Institute of Sport Sheffield, Ponds Forge, iceSheffield, , Motorpoint Arena, Forge Valley School and Bradfield School,

• The competition aims to mirror the Olympic and Paralympic Games - complete with opening and closing ceremonies.

• Around 1,600 of the nation's finest young sports stars will compete.

• Competition will be held in twelve current and future Olympic and Paralympic sports: fencing, rugby sevens, gymnastics, hockey, badminton, athletics, cycling, judo, swimming, table tennis, volleyball and wheelchair basketball.

• The Sainsbury's 2012 School Games and its predecessor the UK School Games (2006- 2012) have a strong track-record of providing a springboard for athletes who then go on to compete at a national level. Several School Games alumni went on to be part of London 2012 Team GB & Paralympics GB. The Sainsbury's 2013 School Games will give us insight into the make-up of our teams for both the 2016 and 2020 Games.

• There will be disability events in six sports: Athletics, Cycling, Fencing, Swimming, Table Tennis and Wheelchair Basketball.

• Approximately 700 coaches, support staff and volunteers will give round-the-clock support and advice - collectively committing more than 22,000 hours of their time.

Officials’ Oath

In the name of all the judges and officials, I promise that we will carry out our duties with complete impartiality, respecting all of the rules which govern the sports in the true spirit of fair play.

4 Officials’ Code of Conduct

1. I am aware that I am an ambassador for my organisation and I take full responsibility for my actions. I have read this code of conduct, I understand the points set out below and agree to comply fully with them. 2. I will respect the rights of the athletes and officials and promote their welfare and individual needs. 3. I will promote relationships with athletes, officials and others that are based on openness, honesty, trust and respect. 4. I will wear my accreditation (outside my clothing) and wear my official Sainsbury’s 2013 School Games clothing whilst fulfilling my role and responsibilities at the Sainsbury’s 2013 School Games. 5. I will demonstrate proper personal and professional behaviour at all times, providing a positive role model for the athletes and young officials (this includes my use of social networking sites). 6. I will respect the differences between everyone at the Sainsbury’s 2013 School Games in terms of age, gender (including transgender), ethnicity, religious beliefs, sexual orientation or disability. 7. I will respect and adhere to the no alcohol policy of the Sainsbury’s 2013 School Games and will not drink alcohol or smoke in the presence of any young people or whilst I am in official Sainsbury’s 2013 School Games clothing for the duration of my role and responsibilities at the Sainsbury’s 2013 School Games. 8. I will respond to any concerns about a child’s or young person’s welfare, working in partnership with others in the young person’s best interests. 9. If a child or young person shares their concerns with me I will listen, stay calm, not make judgements or false promises and will inform the correct person in line with the Safeguarding Plan 2013. 10. I will fully uphold the policies and regulations of my organisation/National Governing Body in relation to my role at the Sainsbury’s 2013 School Games and understand where these are more stringent than the Sainsbury’s 2013 School Games they will take precedent. 11. I agree to read the Safeguarding Plan 2013 prior to the start of the Sainsbury’s 2013 School Games and abide by its content.

I understand that any breach of this code of conduct could result in my being sent home from the Sainsbury’s 2013 School Games and subject to disciplinary action from my organisation/National Governing Body of Sport which could jeopardise my future participation within the sport, as a volunteer and/or at the Sainsbury’s School Games.

5 Safeguarding

The Sainsbury’s 2013 School Games has integrated safeguarding principles into all aspects of the Event with the emphasis on the underlying principle of ‘the welfare of the child being paramount’. As a minimum requirement of officiating at the Event all officials attend basic safeguarding training (eg sports coach UK Safeguarding and Protecting Children workshop) every 3 years. Officials have a key role to play in the implementation of safeguarding by ensuring that they have read the Safeguarding Plan prior for the Sainsbury’s 2013 School Games, this can be found at www.2013schoolgames.com. Being aware and implementing good safeguarding practice (in line with the Code of Conduct) as role models to other officials, young officials, athletes and young volunteers who are at all the sports venues and in the Officials’ Village at Ranmoor. As an integral part of the Event you are also asked to share any issues/concerns, accidents or incidents no matter how trivial they might appear. This may be through completing an Issue/Concern Reporting Form and passing to a member of the Safeguarding Team wearing purple polo shirts or speaking directly to a member of the Safeguarding Team. Each sport has a minimum of 2 dedicated people a Safeguarding Co-ordinator and a Safeguarding Officer to support all aspects of the Sainsbury’s 2013 School Games.

Safeguarding Co-ordinators (2013) Athletics David Brown 07841 504300 Badminton Sharon Cosgrove 07879 043733 Cycling Simon Thornton 07525 378024 Fencing Aidan Byrne 07748 848837 Gymnastics Hollie Styles 07773 594539 Hockey Martin Wilkes 07702 258504 Judo Keith Eldridge 07788391520 Rugby 7s Judith Phelps 07773 326439

6 Swimming Sam Greasly 07563 750846 Table Tennis Judy Rogers 07977 243327 Volleyball Serena Morten 07810 188470 Wheelchair Matt Gibbs 07961 547046 Basketball

Safeguarding at the Sainsbury’s 2013 School Games is led by the Safeguarding Manager, Helen Murdock, from the NSPCC Child Protection in Sport Unit (CPSU).

Pre-event Preparation

Uniform and Accreditation

You will be provided with event polo shirts, a hooded top and/or a neckerchief and/or tie depending upon the sport you are officiating. Please liaise with your single point of contact to determine which combination is applicable to you. We ask that you wear dark unbranded trousers with the kit provided. All uniform items and School Games accreditation will be available on arrival at your competition venue.

Travel Arrangements

You should by now have been in touch with CiEvents to arrange transportation if required through your registration on the EMS. If you need to get in touch then please do so by email: [email protected]

For anyone travelling individually then please claim back any travelling costs using the expense form as detailed at the end of the document.

7 Sports Venues Address Information

Venue Name: Venue Address: Sport: Sheffield Hallam Hockey Club Abbeydale Sports Abbeydale Club Ltd Abbeydale Road Hockey/Rugby Sevens Sport Ground South Sheffield S17 3LJ Kirk Edge Road Bradfield Worrall Cycling School South S35 0AE Wood Lane Forge Valley Sheffield Road Cycling School South Yorkshire S6 5HG Don Valley Stadium Worksop Road Don Valley Sheffield Athletics Stadium South Yorkshire S9 3TL English Institute of Sport Sheffield Coleridge English Institute Road Badminton/Fencing/ of Sport Sheffield Volleyball Sheffield S9 5DA iceSheffield Coleridge Road iceSheffield Gymnastics/Judo Sheffield S9 5DA Motorpoint Arena Motorpoint Broughton Lane Wheelchair Basketball Arena Sheffield S9 2DF Ponds Forge International Sports Centre, Sheaf Street Swimming/Table Ponds Forge Sheffield Tennis S1 2BP

8 9 Abbeydale Sport Ground

Abbeydale Park, Abbeydale Road South, Dore, Sheffield, S17 3LJ

Abbeydale Sports Ground

Dore & Totley Station

10 Pond's Forge

Sheaf St, Sheffield, West Yorkshire S1 2BP

Ponds Forge

11 iceSheffield

Coleridge Rd, Sheffield, South Yorkshire S9 5DA

iceSheffield

12 English Institute of Sport

Coleridge Rd, Sheffield, South Yorkshire S9 5DA

English Institute of Sport

13 Don Valley Stadium

Worksop Rd, Sheffield S9 3TL

Don Valley Stadium

14 Motorpoint Arena

Broughton Ln, Sheffield, Yorkshire S9 2DF

Motorpoint Arena

15 Bradfield School

Kirk Edge Rd, Worrall, South Yorkshire S35 0AE

Bradfield School

16 Forge Valley School

Wood Ln, Sheffield, South Yorkshire S6 5HG

Forge Valley School

17 Sport Venue Car Parking details

Please speak to you Single Point of contact if you require a School Games Parking Pass. Each sport will have a limited number of these and they will be allocated by the SPC. . Venue Venue Address: Parking: Name: Sheffield Hallam Hockey Abbeydale Club Abbeydale Sports Club Car parking will be in the main Abbeydale car park. Spaces will be on a Sport Ltd Abbeydale Road first come first served basis. Ground South Sheffield, S17 3LJ Kirk Edge Road Bradfield Car parking passes will need to be displayed on arrival to the school. Worrall School You will be directed to the school car park where spaces are reserved. South Yorkshire, S35 0AE Car parking passes will need to be displayed on arrival to the school. Wood Lane You will be directed to the school car park where spaces are reserved. Forge Valley Sheffield The remaining car park spaces will be used by spectators on a first School South Yorkshire, S6 5HG come first served basis. All car park spaces will be managed by the onsite stewards. Don Valley Stadium Car parking is reserved in the main car park in front of the stadium Don Valley Worksop Road throughout the event. A number of bays are specifically reserved for Stadium Sheffield officials. Please ensure you have your car parking pass on arrival to South Yorkshire, S9 3TL the venue. Car parking will be in the main EIS car park. On competition days English Institute of Sport (Thurs-Sun) you will require a car parking pass and stewards will direct Coleridge Road EIS you to specific parking spaces reserved for officials. Sheffield If you have not been allocated a car parking pass you can park in the S9 5DA public car park or at Motorpoint which is a short walk away. All car parking is in the iceSheffield car park. A number of spaces are iceSheffield reserved for officials please ensure you have your car parking pass on iceSheffield Coleridge Road arrival. Sheffield, S9 5DA If you have not been allocated a car parking pass you can park in the public car park or at Motorpoint which is a short walk away. Motorpoint Arena Car Parking will be in the Spectator Car Park and will be on a first Motorpoint Broughton Lane come first serve basis. You will not require a car parking pass, Arena Sheffield, S9 2DF stewards will direct you to the car park on arrival Ponds Forge underground car park with entrance off Commercial Street. Ponds Forge International Please ensure you have your car parking pass on arrival at the venue. Sports Centre, If you have not been allocated a car parking pass, there is a rate with Ponds Forge Sheaf Street Q Park (just before you come into Ponds Forge) this is £1.00 per hour Sheffield, S1 2BP to max charge of £6.00 for a 24 hour period. You will need to collect the voucher from the main reception and put into the payment machine before you put in Q parks ticket to get the deal.

18 Competition Schedule

19 Opening Ceremony

Tickets for Opening Ceremony

To apply for tickets use the below code:

o SG13OFFOC1 – officials to request x1 ticket o Please note it is x1 complimentary ticket allowed per booking but additional tickets may be purchased at the same time if required, as it is allocated seating at Motorpoint Arena o ATS Ticket Hotline: 0114 256 5567

Officials’ Accommodation

This year all the officials will be located in The Ranmoor Village. Please see below details for the Officials’ Village.

Officials’ Village - The Ranmoor Village, Sheffield University

What’s the address?

The Ranmoor Village Shore Lane Ranmoor Sheffield S10 3ED

When can I check in?

Check-in is available from 2pm. Rooms must be vacated by 10.00am on the date of departure. Check-in and check-out should be made at The Ridge, which is located on the Ranmoor Village and offers reception facilities for the site. University staff will be on site 24hrs per day. If you arrive late (after 10.00pm) and the entrance to The Ridge appears to be locked, a telephone number will be clearly displayed for you to call. (This is because duty staff may be carrying out one of their regular checks but will return to reception as soon as you call them.

Between 2pm and 10pm, Games Services staff, and the Duty Manager will be available at Reception to deal with any accommodation queries you may have.

20 Are there any laundry facilities?

From Reception, you can purchase a card to operate the washing and drying machines which are available within The Ridge Laundry. An iron and ironing board are provided in the lounge area of each apartment.

Internet access

Complimentary Wi-Fi access is available in The Ridge building. Cabled internet access is available in bedrooms – you will need to bring your own connection cables for computers.

Where can I park?

Free of charge car parking is extremely limited on the site and is strictly subject to availability. Car parking permits will be issued on a first come, first served basis from The Ridge reception but please note the displaying of a car parking permit does not guarantee availability of a car parking space.

On street car parking is limited on the surrounding roads.

 On street car parking is also limited in the vicinity so Officials are advised to use public transport and car share due to limited car parking available.

 Delegates are recommended to park at the Motorpoint Arena and car share to the Ranmoor village.

Official’s ‘Thank You’ We would like to extend a massive thanks to all officials for their hard work, and formally recognise & celebrate the role that Officials play in making the Sainsbury’s 2013 School Games a success! The dedication and support from all Officials allows the smooth running and professional operation of the Sainsbury’s 2013 School Games. The Sainsbury’s 2013 School Games hope to engage and inspire the next generation of athletes and it’s with great thanks to all the Officials that we will be able to achieve this.

21 Sainsbury’s 2013 School Games - Officials Expense Form

Sainsbury’s 2013 School Games, Sheffield Officials Expense Form

Please complete and return to the Single Point of Contact (SPC) for your sport.

Name: ______PLEASE PRINT CLEARLY IN BLOCK CAPITALS

Address: ______

______

Post Code: ______

Telephone: _ E-mail: ______

Sport: ______

Details of Expenses TO BE COMPLETED IN ACCORDANCE TO THE SAINSBURY’S 2013 SCHOOL GAMES EXPENSE POLICY. PLEASE NOTE THAT EXPENSES WILL NOT BE PAID WITHOUT THE APPROPRIATE RECEIPTS ATTACHED.

Travel Expenses PLEASE ATTACH ALL PURCHASE RECEIPTS Location or Car Mileage Type Details Cost (£) Postcodes From Train To Plane From Bus To Taxi Total Mileage Car Park

(30p per mile) SUBTOTAL (£) SUBTOTAL (£)

Other Expenses PLEASE ATTACH ALL PURCHASE RECEIPTS Item/Reason Cost (£)

SUBTOTAL (£)

TOTAL EXPENSE CLAIM: ______

I DECLARE THAT I HAVE INCURRED THE ABOVE COSTS FOR THE SAINSBURY’S 2013 EVENT

Signed: ______Please return this form to the Single Point of Contact for your sport

All forms should be returned at the th event or by the 30 September 2013 22 SAINSBURY’S 2013 SCHOOL GAMES EXPENSE POLICY

UK Travel Requirement Things the event DOES NOT cover Bus/Train/Tube etc. Receipts/tickets/email booking Taxis will not be covered by the event (Standard/Economy class) confirmation required to make a claim. except in exceptional circumstances that Tickets must be booked in advance to are pre-approved by SPC. In this event a minimise cost. receipt must be provided in order to claim. First Class travel is not covered by the event. Air/Sea (Standard/Economy Receipts/tickets/email booking First or Business Class travel is not class) confirmation required to make a claim. covered by the event. Tickets must be purchased in advance to minimise costs. Mileage Requirement Things the event DOES NOT cover Car Travel If travelling by car to the event the Car repair approved rate in which you will be Fines compensated is 30p per mile. Insurance Premiums If possible where more than one person travelling to the same place, they should try to travel together where practical. The number of miles claimed is the shortest distance from the home address to the event venue.

23 Accommodation Requirement Things the event DOES NOT cover Accommodation during the The event will provide accommodation Any additional accommodation outside event for all nights deemed necessary by the of that deemed necessary by the SPC for SPC for your sport for the Sainsbury’s your sport. 2013 School Games. This accommodation will be booked by the event and advised to the SPC who will inform officials of location.

Subsistence Requirement Things the event DOES NOT cover Food and Drink The event will provide food and drink for Any additional snacks required will not the duration of the event. This will be covered by the event. include breakfast, lunch and dinner where deemed necessary by the SPC for your sport.

FOR ALL EXPENSE CLAIMS (EXCLUDING MILEAGE) A VAT RECIEPT MUST BE ATTACHED TO THE EXPENSE FORM SUBMITTED.

24