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Annual Report for 2018/2019 Financial Year - Mcgregor Museum Public Entity

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Annual Report for 2018/2019 Financial Year - Mcgregor Museum Public Entity Annual Report for 2018/2019 Financial Year - McGregor Museum Public Entity reportannual 2018-2019 McGregor Museum Provincial Public Entity Annual Report 2018 - 2019 Published in the Republic of South Africa by McGregor Museum (Display Section) 7 Atlas Rd Belgravia Kimberley 8301 PO Box 316 Kimberley 8300 South Africa 1 Annual Report for 2018/2019 Financial Year - McGregor Museum Public Entity Content Index PART A: GENERAL INFORMATION 3 Foreword by the Chairperson 6 Chief Executive Offi cer’s overview 7 Statement of Responsibility and Confi rmation 8 of Accuracy for the Annual Report PART B: PERFORMANCE INFORMATION 11 PART C: GOVERNANCE 21 PART D: HUMAN RESOURCE MANAGEMENT 26 PART E: FINANCIAL INFORMATION 29 Report of the External Auditor 30 Annexures to Financial Statements 37 2 Annual Report for 2018/2019 Financial Year - McGregor Museum Public Entity Part:A general Information Public Entity’s General Information 4 List Of Abbreviations/Acronyms 5 Strategic Overview 9 Legislative And Other Mandates 9 Organisational Structure 10 3 Annual Report for 2018/2019 Financial Year - McGregor Museum Public Entity PUBLIC ENTITY’S GENERAL INFORMATION REGISTERED NAME: McGregor Museum REGISTRATION NUMBER: N/A PHYSICAL ADDRESS: 7 Atlas Street Belgravia Kimberley 8301 POSTAL ADDRESS: PO Box 316 Kimberley 8300 TELEPHONE NUMBER: 053 839 2700 FAX NUMBER: 053 842 1433 EMAIL ADDRESS: [email protected] WEBSITE ADDRESS: www.museumsnc.co.za EXTERNAL AUDITORS: Auditor-General BANKERS: Standard Bank COMPANY/BOARD SECRETARY: Not applicable 4 Annual Report for 2018/2019 Financial Year - McGregor Museum Public Entity LIST OF ABBREVIATIONS/ACRONYMS AGSA Auditor-General of South Africa MEC Member of Executive Council BBBEE Broad-Based Black Economic Empowerment CEO Chief Executive Offi cer CFO Chief Financial Offi cer DEDAT Department of Economic Development and Tourism DSAC Department of Sport, Arts and Culture EPMDS Employee Performance Management Development System GRAP Generally Recognised Accounting Practice NDP National Development Plan PDP Performance Development Plan PFMA Public Finance Management Act TR Treasury Regulations MTEF Medium Term Expenditure Framework SMME Small Medium and Micro-Sized Enterprises SCM Supply Chain Management 5 Annual Report for 2018/2019 Financial Year - McGregor Museum Public Entity FOREWORD BY THE CHAIRPERSON This submission is done in accordance with the provisions of the Public Finance Management Act, 1999 (Act 1 of 1999). It is our pleasure to present the Annual Report of the McGregor Museum to the Provincial Legislature for the financial year that ended on 31 March 2019. Museum activities in South Africa are aligned to the National Development Plan (NDP), as prescribed, within the fourteen outcomes. We are expected specifically to help fulfil Government Outcome 14 - “transforming society and uniting the country” by the achievement of equal opportunities, of inclusion and redress; and the promotion of social cohesion. We want to “honour and celebrate our collective heritage by promoting our diverse cultural identities” but also “promote our new museums and monuments and preserve existing ones to depict and preserve the heritage of our people”. The McGregor Museum is a schedule 3C public entity, accountable to the Northern Cape Department of Sport, Arts and Culture (DSAC). The Board has a fiduciary responsibility towards the museum and is accountable for strategy development. It is further responsible for ensuring that management implements the approved Strategic Plan as well as the Annual Performance Plan. The McGregor Museum serves the whole of the greater Kimberley and Frances Baard communities as well as the rest of the Northern Cape. It caters for all segments of local society, across different ages, interests and linguistic groups. It manages and administers large and very significant collections that constitute part of South Africa’s national heritage. It is the intention of the museum to ensure that these collections are properly conserved so that future generations can access them for research as well as aesthetic reasons. A specific focus has always been to make the McGregor Museum and its satellites accessible to communities, especially learners. Although the museum was already listed as a Provincial Public Entity in May 2014, no additional funding was received to implement the legislative requirements of a listed entity meaning that the McGregor Museum has not yet become a fully operational entity and still receives support from its parent department in all Human Resource-related functions. The Board continues to be concerned about the loss of skilled and specialist staff that has reached high levels at the Museum. This hampers the work of the Board as the Museum cannot operate according to its mandate if it lacks both financial and human capital. The McGregor Museum needs serious financial support not only to comply with the legislative requirements bestowed on a public entity but also to acquire staff with the skills and expertise needed to drive its strategic plan namely to conserve and promote our country’s heritage. It is incumbent on this Board and the museum management to ensure our museums preserve our nation’s powerful memories and diverse histories, whilst also providing a welcoming medium for healthy dialogue, expression, knowledge generation and creative thinking. The Board, management and staff of the McGregor Museum remain committed, and continue to work creatively, despite minimal resources, to ensuring that our museums are relevant and accessible to all South Africans. Adequate funding is, however, essential in order to realise the significant potential of this institution and its substantial provincial and national assets I would like to acknowledge the support given to this institution by the MEC of Sport, Arts and Culture and its parent department, the Department of Sport, Arts and Culture. The support of the Board members and museum staff is greatly appreciated. A word of thanks must also go to our external audit committee as well as numerous institutions, sponsors and donors who supported us over the past year. _________________ Mr K. Mathews Chairperson McGregor Museum Board Date: 31 May 2019 6 Annual Report for 2018/2019 Financial Year - McGregor Museum Public Entity CHIEF EXECUTIVE OFFICER’S OVERVIEW It is an honour to present the 2018/2019 annual report of the McGregor Museum. Our achievements during this financial year are indicative of the transformation that has taken place over the past number of years. The Entity’s expenditure for the year under review amounted to R5 609 516 (R4 161 993 in 2017/18) which is 120.3% (91.3% in 2017/18) of the allocated expenditure budget of R4 664 773. During the financial year, the entity received a much needed R1 146 000 conditional grant from the Department of Economic Development and Tourism (DEDAT) for upgrades to some of its important tourist/heritage sites, including the Wildebeest Kuil Rock Art Centre; the McGregor Museum Sanatorium building and the Magersfontein Battlefield Museum. As a museum we are tasked to conserve and preserve the national estate for posterity and to share the knowledge gleaned from our various collections with those we serve. Our numerous collections are not only valuable to the Northern Cape but also to the rest of the country and the world. This can be attested to by the many national and international researchers that visited the museum in this fiscal year. Through partnerships with various national and international institutions the museum continued with a number of important research projects. Our archaeology and zoology departments have some longstanding collaborative research agreements with overseas partners including work revolving around the archaeological sites of Kathu and Wonderwerk Cave, co-ordinated by Michael Chazan from Toronto University in Canada and research into the Black-footed Cat, in collaboration with Wuppertal Zoo and Cologne Zoo in Germany. The continuation of the Black-footed Cat project has been made possible through the generous grants received from the International Society for Endangered Cats (ISEC), Canada and San Diego Zoo, USA. Our history department has consistently been involved with community outreach programmes, including a collaborative project with the Northern Cape Department of Economic Development and Tourism that will result in the development and publishing of tourist brochures for towns in the Karoo Hoogland region. The history department researched important historical events which resulted in four excellent temporary exhibitions opened this year. In all our exhibitions and publications, we have been well-supported by a willing and highly skilled art department Audience development and education is one of the cornerstones of the museum’s mandate. Our delivery in this area is critical to ensuring audience development and providing access for our public to our educational resources across various platforms. To ensure access, specifically for those who lack the means to afford entrance fees, the museum implemented free entry to its main museum on Mondays. The museum currently has 48 permanent staff members (including officials at district museums and excluding 6 current vacancies) as compared to the 74 approved posts in 2008. The current budget and the numerous vacant defunded posts make it difficult for the museum to comply with various Public Finance Management and Treasury Regulation prescripts and hamper the institution in fully achieving its strategic
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