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Board Agenda FILE COPY NOTICE OF PUBLIC MEETING CLARK COUNTY REGIONAL FLOOD CONTROL DISTRICT BOARD OF DIRECTORS DECEMBER 9, 1999 8:30 A.M. CLARK COUNTY COMMISSION CHAMBERS 500 SOUTH GRAND CENTRAL PARKWAY LAS VEGAS, NEVADA 89155 FOR ADDITIONAL INFORMATION CONTACT: GALE WM. FRASER, II, P.E., GENERAL MANAGER 600 SOUTH GRAND CENTRAL PARKWAY, SUITE 300 LAS VEGAS, NEVADA 89106 455-3 139 This meeting has been properly noticed and posted at the following locations: City of North Las Vegas Clark County Government Center 2200 Civic Center Drive 500 South Grand Central Parkway North Las Vegas, NV 89030 Las Vegas, NV 89155 City of Las Vegas Regional Flood Control District 400 East Stewart 600 South Grand Central Parkway Las Vegas, NV 89101 Las Vegas, Nevada 89106 AGENDA CLARK COUNTY REGIONAL FLOOD CONTROL DISTRICT BOARD OF DIRECTORS DECEMBER 9,1999 8:30 A.M. I Call to Order / Agenda / Minutes 1. Action to call the meeting to order and approve the agenda 2. Action to approve the minutes of the rescheduled meeting of November 10, 1999 II Consent Agenda - Items #3 through #lO are considered by the Regional Flood Control District Board ofDirectors to be routine and may be acted upon in one motion. However, the Board may discuss any consent item individually if requested by a Board member or a citizen when the consent agenda is considered for approval. Items considered for approval include the staff recommendation. - Administration -- 3. Action to accept the project status reports 4. Action to accept the financial reports 5. Action to adopt the amendments to the District’s Operations and Maintenance Manual - 1999 Update - Design and Construction - 6. Action to approve the request to redistribute funding in the interlocal contract for design of the Tropicana Wash, Paradise Road to Koval Lane - Clark County - 7. Receive a report on the award of bid for construction of the Washington Avenue Channel from Veteran’s Memorial Drive to Union Pacific Railroad - City of Las Vegas 8. Action to approve and authorize the Chairman to sign the ninth supplemental interlocal contract for the Tropicana and Flamingo Washes Project - Clark County - 9. Receive a report on the award of bid for construction of the Flamingo Diversion Channel at Decatur, Tropicana and Flamingo Washes Project - Clark County Agenda Clark County Regional Flood Control District Board of Directors Page 2 10. Action to approve the transfer of $1,706,000 from Fund 286 to Fund 443 to be placed in the U.S. Army Corps ofEngineers escrow account for the Tropicana and Flamingo Washes Project III Discussion Items 11. Action to authorize the General Manager/Chief Engineer to develop a scope of work and negotiate a professional services contract to prepare a Master Plan Update for the Muddy River Watershed 12. Action to approve a Master Plan Change for the Windmill Wash Outfall System, Phase II Facilities in Bunkerville - Clark County - THIS IS A PUBLIC HEARING 13. Freeway Channel Project - Alta Drive to Sahara Avenue and Bypass Facility from Wall Street to Sahara Avenue - City of Las Vegas A. Action to accept the project presentation -- B. Action to approve the request to amend the Ten Year Construction program - C. Action to approve and authorize the Chairman to sign the interlocal contract for construction - 14. Receive a report from the consultant on the 1999 Flood Safety Advertising Campaign; results of a Flood Awareness survey; receive and discuss a proposal for the 2000 Flood Safety Advertising Campaign; and take action as deemed appropriate - 15. Citizens Participation No action may be taken upon a matter raised under this item of the agenda until the matter - itself has been specifically included on an agenda as an item upon which action may be taken - Gale Wm. Fraser, II, l?E. General Manager/ChiefEngineer MEMORANDUM BOARD OF DIRECTORS DECEMBER 9,1999 MEETING - Larry Brown Chairman my Of Las Vegas Cresent Hardy TO: BOARD OF DIRECTORS Ike-Chairman City of Mesquite FROM: GALE WM. FRASER, II, P.E., GENERAL MANAGER/CHIEF Dario Herrera Clark county ENGINEER - Mayor Oscar Goodman city of Las Vegas DATE: DECEMBER 3,1999 Btyan A. Nix - City of Boulder Cky John K. Rhodes City of North Las Vegas I Call to Order / Agenda / Minutes Mayor James Gibson - city of Henderson 1. Action to call the meeting to order and approve the agenda Bruce L. Woodbury Clark County The agenda is in order for approval. 2. Action to approve the minutes of the rescheduled meeting of November lo,1999 - i The minutes are in order for approval. II Consent Agenda - Items #3 through #lO are considered by the Regional Flood Control District Board of Directors to be routine and may be acted upon in one motion. However, the Board may discuss any consent item individually if requested by a Board member or a citizen when the consent agenda is consideredfor approval. Items consideredfor approval include the staff recommendation. Administration 3. Action to accept the project status reports The project status reports are in order for approval. 4. Action to accept the financial reports The financial reports are in order for approval. 5. Action to adopt the amendments to the District’s Operations and Maintenance Manual - 1999 Update The District’s Operation and Maintenance Manual was last amended 2 July 13, 1995. It has been necessary since the 1995 revision to clarify \ some definitions, include new policies, revise the Annual Work Plan d 600 S. Grand Central Parkway, Suite 300 l Las Vegas, Nevada 891064511 (702) 455-3139 l FAX: (702) 455-3870 Website: http://www.cctfcd.org Y - Memorandum Clark County Regional Flood Control District Board of Directors Page 2 - submission schedule, and address emergency funding procedures. Changes were made throughout the entire manual to address changes adopted in the Policies and Procedures Manual, Section 16.2 Catastrophic Damage to Flood Control Facilities (Board approved: -. 10/14/99). Staff has updated Forms and Charts to reflect what is currently in use and to standardize the usage of the MWP Facility Number, Facility Name, and Master Plan Facility ID. Sample forms - were added to support the existing requirements of the Annual Maintenance Work Plan submission. Staff has proposed changesto the following sections: - Section 2.50 - Definitions Section 3.20 - Policies ,- Section 4.11 - Purpose Section 4.22 - Annual Work Plans Section 4.25 - Certification of Compliance - Section 4.34 - Scheduling Staffhas also proposed the addition of Chapter 5, Emergency Funding - Procedures and corresponding sections. The changes are included in the backup for review and approval. Staff, TAC and CAC recommend approval. - Design and Construction - 6. Action to approve the request to redistribute funding in the interlocal contract for design of the Tropicana Wash, Paradise - Road to Koval Lane - Clark County Clark County has submitted a request to reallocate funds within the current interlocal contract. No additional funds are being requested. - Staff, TAC and CAC recommend approval. 7. Receive a report on the award of bid for construction of the Washington Avenue Channel from Veteran’s Memorial Drive to Union Pacific Railroad - City of Las Vegas On October 12, 1999, the City of Las Vegas opened bids for - L Memorandum Clark County Regional Flood Control District Board of Directors Page 3 construction of the Washington Avenue Channel from Veteran’s Memorial Drive to UPRR. Three bids were received, ranging from an - apparent low bid of $5,590,92 1 to $7,13 1,000. The City evaluated bids, and awarded a contract to Wells Cargo in the amount of $5,590,921. Sufficient fimds are identified in the interlocal contract for the project. - Bid tabulations are included in the backup. Staff, TAC and CAC recommend approval. - 8. Action to approve and authorize the Chairman to sign the ninth supplemental interlocal contract for the Tropicana and Flamingo Washes Project - Clark County .- Clark County has submitted a request for a ninth supplemental interlocal contract to reallocate funds for betterments to the Tropicana and Flamingo Washes Project. At this time the County would like to -- i reallocate and make additional funds available for utility relocations in Decatur Boulevard to match the best bid for the work. Other project costs were reduced to accommodate these increases. No additional funds are being requested at this time. The District Attorney has reviewed the contract. Staff, TAC and CAC recommend approval. 9. Receive a report on the award of bid for construction of the Flamingo Diversion Channel at Decatur, Tropicana and Flamingo Washes Project - Clark County -- On November 4, 1999, Clark County opened bids for relocation of a 42-inch waterline at Decatur Boulevard associated with the Flamingo - Diversion Channel. This project is a part of the Tropicana and Flamingo Washes project. Six bids were received, ranging from $749,409.12 to $1,15 1,500.21. The County evaluated bids, and - awarded a contract to Darby Neagle Enterprises in the amount of $749,409.12. Sufficient funds are identified in the interlocal contract for this project. Bid tabulations are included in the backup. Staff, TAC and CAC recommend approval. 10. Action to approve the transfer of $1,706,000 from Fund 286 to Fund 443 to be placed in the U.S. Army Corps of Engineers escrow account for the Tropicana and Flamingo Washes Project Memorandum Clark County Regional Flood Control District Board of Directors Page 4 On January 12, 1995, the Board authorized the Chairman to sign a Project Cooperation Agreement (PCA) with Clark County and the U.S. Corps of Engineers for the Tropicana and Flamingo Washes Project. The PCA identifies the District as the agency responsible for the non- federal share of funding for the project, and Clark County as the agency responsible for the acquisition of project rights-of-way.
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