r 49 I I
199 3
OFFICERS
President Thomas S. Davidson
President Elect George D. Hopkins, Jr.
Vice President Charles A. Snyder
secretary J. Gordon Reische
Treasurer Sidney Carruth
Executive Director Beau L. Bassich
General Manager Charles R. Spears
Director of Fiscal Services Joe Buscher .' ~ s1?3
J I 1 9 9 3
COMMITTEES CHAIRPERSON STANDING COMMITTEES:
< Architecture and Engineering Peter M. Smith
,Concessions Gary N. Solomon
Executive Thomas S. Davidson
" Finance J. Gordon Reische
l Development Malcolm H. McLetchie
,polf Nolan A. Marshall
J Horticulture and Grounds C. Allen Favrot I )Legal Charles A. Snyder / Public Relations Billy R. Vehnekamp
/Tennis R. Richardson King
/ Stadia Management Earl A. Bridges, Jr.
/Friends of City Park Claire Stahel APPOINTED COMMITTEES:
Long Range Planning George D. Hopkins, Jr.
NOMA - Representative George D. Hopkins, Jr. ELECTED COMMITTEE:
Nominating committee I NAMES JAN. FEB. MAR. APRIL MAY JUNE JULY AUG. SEPT. OC~. NOV. D~ Renee' Bagneris Earl A. Bridges £ P P f f r:. [ ~ fJ fI fI Paul D. Buckley II II A EARIII I A /-/ II- I Sidney Carruth Ann Conroy i? f (J k ~ (J tI f 11 P (J S ;;- {J Thomas Davidson lJ P (J i ["'if 1'_ P P fA P fA Jack Eumont ~/ p. 1/ t:. r piP r P f-J f F f' C. Allen Favrot V t A ~ piPiA f' / f P P E- Milton Hilbert, Jr. ---"vlV-j--l-f--t---.JP'::-t-fS-f-J-P:=1+:fJdfif~£'=:~:-+--Lf-=-+-I---f------.::£n----+---.J/~(J-j--'-:.- t-+-J;fJ;.,- Jeanne Hines V IJ P t ((I'E f ~ f E fl f George Hopkins Jr. -f {J (J P [If B (/ fJ :p r p f' Malcolm Hurstell t ~ f P p. P f 1I.p p f If f R. Richardson King f' fJ 'f (J (J (J I £" P fJ £' f' .p Janet Larue JV II P rJ (J II jJ I;::: P P ~ 'jJ AI f red L i g g a n s, Jr. -"7;-()-t---7rP-t--+;P,,---t7rl-f'-;;-t,;;+,:f:::t--.!:::E::-t--"=:~:-+-+-t--,-f.--t-_'I:-".-t-,P,-;;-++f':;;--(I NolanA. Marshall j fi P f f} £;J £" I /:: flA Betsey McFarland E i) F [: r: (' E '!I PI, E I P Malcolm McLetchie t P E £ P {/ & E P P f/ "} ~ Conrad Meyer IV f P P t: PI'A £ P P P P p I Ronald J. Radelat J. Gordon Reische r P P f! I) E t P P P P Gerald E. Siefken A-£ 6#1... ,I.." IJ.~/ L6 d d." 77, p./. tJ c £" Jim Singleton r::" f P vi rJ ff[ P A' IJ. II f! v Peter M. Smith Charles A. Snyder p P fJP P E. r f P P F P P Gary N. Solomon t p 1+ C PIA- A P fJ jJ p/J P tJ Claire Stahel jJ ,v p p 111 P p f' P P r Ff Lou Syracuse R A f ( A iP 0 If 11 II!+ f- II
(a) absent - (e) excused - (p) present - (l.a.) leave of absence 1993 COMMITTEES NEW ORLEANS CITY PARK BOARD OF COMMISSIONERS 6/9/93 STANDING COMMfITEES:
CHITECTURE AND ENGINEERING HORTICULTURE AND GROUNDS eter M. Smith, Chairman C. Allen Favrot, Chairman eorge D. Hopkins, Jr. Jeanne Hines t alcolm L. Hurstell Betty Bagert, Friends' Liaison Ronald J. Radelat Gen Trimble, Friends' Liaison Tom campbell, Urban Forester CONCESSIONS Dan Gill, Advisor Gary N. Solomon, Chairman Jack Eumont LEGAL Malcolm L. Hurstell Charles A. Snyder, Chairman Janet Larue Earl A. Bridges Betsey McFarland R. Richardson King Digges Morgan, Friends' Liaison Conrad Meyer IV Horace A. Thompson, III EXECUTIVE Frank J. Stich, Jr., Advisor Thomas S. Davidson, Pres., Ch. Roger Larue, Friends' Liaison George D. Hopkins, Jr. Pres. Elect Charles A. Snyder, Vice-Pres. & Legal PUBLIC RELATIONS J. Gordon Reische, Secretary Billy R. Vehnekamp, Chairman Sidney Carruth, Treasurer Alfred Liggans Claire Stahel, Friends' President Betsey McFarland Peggy Wilson FINANCE Margee Farris, Friends' Liaison J. Gordon Reische, Chairman enee Bagneris TENNIS idney Carruth R. Richardson King, Chairman alcolm H. McLetchie Earl A. Bridges, Jr. onald J. Radelat Ann Conroy l Jim Singleton DEVELOPMENT Horace A. Thompson III Malcolm H. McLetchie, Chairman Charles Turner, Advisor Ronald V. Burns Sidney Carruth APPOINTED COMMI1TEES: Ann Conroy Alfred Liggans, Jr. LONG RANGE PLANNING J. Gordon Reische George D. Hopkins, Jr., Chairman Claire Stahel Milton F. Hilbert, Jr. Charles E. Young Janet Larue Digges Morgan, Friends' Liaison Peter M. Smith Claire Stahel STADIA MANAGEMENT Earl A. Bridges, Jr., Chairman NOMA - REPRESENTATIVE Ronald V. Burns George D. Hopkins, Jr. Nolan A. Marshall Charles A. Snyder C. Hearn Taylor ELECTED COMMI1TEE: GOLF NOMINATING COMMITTEE Nolan A. Marshall, Chairman J. Gordon Reische aul D. Buckley Earl A. Bridges, Jr. eanne Hines George D. Hopkins, Jr. onald J. Radelat Horace A. Thompson III ary N. Solomon Billy R. Vehnekamp tLou Syracuse Charles E. Young Mike Rodrigue, Friends' Liaison October 21, 1993
NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION BOARD OF COMMISSIONERS 1993 I AS OF 12/31/93 YEAR YEARS FIRST ELECTED NAME TERM SERVED TERM ENDS
1993 Ronald V. Burns 1st term 1 Dec. 1996 1993 C. Hearn Taylor 1st term 1 Dec. 1996
1992 Paul D. Buckley 1st term 2 Dec. 1995 1992 Jack V. Eumont 1st term 2 Dec. 1995
1991 Alfred Liggans, Jr. 1st term 3 Dec. 1994 1991 Nolan A. Marshall 1st term 3 Dec. 1994 1991 Malcolm H. McLetchie 1st term 3 Dec. 1994 1991 Peter M. smith 1st term 3 Dec. 1994 1991 Charles A. Snyder 1st term 3 Dec. 1994 1991 Horace A. Thompson III 1st term 3 Dec. 1994 1991 Billy Vehnekamp 1st term 3 Dec. 1994
1990 C. Allen Favrot 1st term 4 Dec. 1993 1990 J. Gordon Reische 1st term 4 Dec. 1993 Gary N. Solomon 1st term 4 Dec. 1993 tOO" SECOND TERM ENDS
1989 George D. Hopkins, Jr. 2nd term 5 Dec. 1996 1989 Janet Larue 2nd term (4F-ICP) 5 Dec. 1996 1989 Ronald J. Radelat 2nd term 5 Dec. 1996
1988 Earl A. Bridges, Jr. 2nd term 6 Dec. 1995 1988 Malcolm Hurstell 2nd term 6 Dec. 1995
1987 Sidney Carruth 2nd term(3F-4CP) 7 Dec. 1994 1987 R. Richardson King 2nd term 7 Dec. 1994
1986 Thomas S. Davidson 2nd term 8 Dec. 1993
APPOINTEES AS OF 12/31/93 YEAR YEARS ELECTED NAME AFFILIATION TERM SERVED
1990 Claire Stahel Annual-Friends 4th term (4 ) 1992 Betsey McFarland Annual-Friends 2nd term (2) 1993 Ann Conroy Annual-Friends 1st term (1) Denise Jackson Mayor's Term 1st term (1) 1992 Lou Syracuse Governor's Term 2nd term (2) 1992 Renee Bagneris Annual-Senate 2nd term (2) 1""1989 Jeanne Hines Annual-Jeff.par. Cn. 5th term (5) 1990 Cnclm. Jim Singleton Annual-N.O. city Cn. 4th term (4) 1987 Cnclm. Peggy Wilson Annual-N.O. City Cn. 7th term (7) 1993 Charles E. Young Annual-House Speaker 1st term ( 1) 1993 Conrad Meyer IV Annual-The Chamber 1st term (1) 1985 Milton F. Hilbert, Jr. Annual-Ex Officio 9th term (9) 11/16/93 NEW ORLEANS CITY PARK BOARD OF COMMISSIONERS 1993
Mrs. Renee Bagneris 4298 Elysian Fields, N.D. (70122) 589-2471 (Senate) 4415 Franklin Avenue, N.O. (70126) 288-8916
Earl A. Bridges, Jr. 365 canal Street, Ste.2800, N.O. (70130) 533-6000 8240 Aberdeen Road, N.O. (70126) 242-0384
Paul D. Buckley New orleans Hilton Hotel #2 Poydras street, N.O. (70140) 584-3804 I Ronald V. Burns 650 s. Pierce st., Ste. 300, N.O. (70119) 486-6262 6846 Lake Willow, N.O. (70126) 246-8783
Mrs. Sidney Carruth 4540 Bancroft Drive, N.O. (70122) 282-1340 (Treasurer)
Mrs. Ann Conroy 1 Palm Drive, N.O. (70124) 483-9376 (Friends of city park) 437 Dorrington Drive, Met. (70005) 835-6872
Thomas S. Davidson 2542 Williams Blvd., Kenner (70062) 466-5363 (President) 1333 state ,street, N.D. (70118) 891-3388
Jack V. Eurnont 733 Fairfield ~ve., Gretna (70056) 393-0764
C. Allen Favrot 620 lona, Metairie (70005) 831-1253
Milton F. Hilbert, Jr. #1 west Imperial Dr., Harahan (70123) 738-6773 (Ex Officio)
Mrs. Jeanne Hines 23 Nassau Drive, Metairie (70005) 833-7992 (Jefferson Parish Council)
George D. Hopkins, Jr. 3748 N. Causeway Blvd., Met. (70002 ) 838-8700 (President Elect)
Malcolm L. Hurstell 6536 Marigny street, N.O. (70122 ) 288-2325
Mrs. Denise Jackson 1734 S. Carrollton Ave., N.O. (70118) 865-1743 (Mayor)
R. Richardson King 433 Metairie Rd., ste. 204, Met. (70005) 831-9616 I 523 Hector Ave., Metairie (70005) 831-3364 Mrs. Janet Larue 4016 Metairie Court, Metairie (70002) 831-4368
Alfred Liggans, Jr. Trust Division P.O. Box 61540, N.O. (70161) 586-2595 6859 Glengary Road, N.O. (70126) 242-4979
Nolan A. Marshall 3615 D'Hemecourt, N.O. (70119) 486-7681 1604 Mirabeau, N.O. (70122) 283-4312
Mrs. Betsey McFarland 422 Joseph, N.O. (70115) 899-5562 (Friends of city park)
Malcolm H. McLetchie P.O. Box 60340, N.O. (70160) 569-4194 21 Glacier Court, N.O. (70131) 393-6946
conrad Meyer IV 1100 Poydras St., N.O. (70163) 585-7711 (The Chamber) #6 oak Alley, Met. (70002) 885-1711
Ronald J. Radelat 833 Baronne Street, N.O. (70113) 561-0020 5912 Cleveland Place, Met. (70003) 885-8470
J. Gordon Reische 5245 Cleveland Place, Met. (70003) 887-9509 (Secretary)
Cnclm. Jim Singleton Room 2E09, City Hall, N.O. (70112) 565-6320 (N.O. City Council) 3816 Gen. Taylor, N.O. (70125) 821-3429
Peter M. Smith 1200 St. Charles Avenue, N.O. (70130) 523-5281 103 East Park Place, N.O. (70124) 488-8947
I Charles A. Snyder 909 Poydras st., suite 2300, N.O. (70112) 569-7230 (Vice President) 1659 Burbank Drive, N.O. (70122) 283-5946
Gary N. Solomon 510 O'Keefe Avenue, N.O. (70113) 525-4381 6300 Bertha Drive, N.O. (70122) 283-3831 .. 1993 BOARD OF COMMISSIONERS - CONTINUED -. Mrs. Claire Stahel 1 Palm Drive, N.O. (70124) 483-9376 (Friends of city park) 1424 Jetterson Avenue, N.O. (70115) 899-1510
Lou syracuse 101 Country Club Drive, N.O. (70124) 482-2823 (Governor)
Judge C. Hearn Taylor 421 Loyola Ave. Juvenile ct., section B, N.O. (70112) 565-7315 435 S. Pierce St. (70119) 482-7970
I Horace A. Thompson III Suite 2800 650 Poydras Street, N.O. (70130) 524-2499 5339 Coliseum street, N.O. (70115) 899-2467
Billy R. Vehnekamp One Shell Square P.O. BoX 61933, N.O. (70161) 588-4604 946 Colewa Court, Mandeville (70448) 845-7068
Cnclm. Peggy Wilson Room 2E08, city Hall, N.O. (70112) 565-6345 (N.O. city Council) 911 State Street, N.D. (70118) 891-2953
Charles E. Young Baptist Hospital Foundation (Speaker of House) 2700 Napoleon Ave., N.D. (70115) 897-5873 6101 Louisville Street, N.O. (70124) 486-6941
EXECUTIVE STAFF
Beau L. Bassich 1 Palm Drive, N.D. (70124) 483-9370 (Executive Director) 1640 Arabella, N.O. (70115) 895-3672
Charles R. Spears 1 Palm Drive, N.D. (70124 ) 483-9367 (General Manager) 6321 west End Blvd., N.O. (70124 ) 482-2693
Mitch Tanner 1 Palm Drive, N.D. (70124 ) 483-9363 (Dir. Human Resources) 6201 Ackel st., #43-D., Met. (70003 ) 454-3292
Mrs. Dottie Ziegler 1 Palm Drive, N.O. {70124} 483-9364 (Executive Secretary) 809 Pontalba Street, N.O. (70124) 482-3732
Mrs. Jo Ann Geraci 1 Palm Drive, N.O. (70124 ) 482-4888 I (Admin. Receptionist) 2003 Gallier Street, N.O. (70117) 949-2021 Mrs. Jane Margavio 1 Palm Drive, N.O. (70124 ) 483-9365 (Secretary) 1005 Maryland Ave., Kenner (70062) 466-2010
Mrs. Ann Spicer 1 Palm Drive, N.O. (70124) 483-9366 (Dir. Public Relations) 312 East Livingston Place, Met. (70005) 835-7705
Don watson 1 Palm Drive, N.O. (70124 ) 483-9380 (Accountant) 4169 Montrachet Dr., Kenner (70065) 466-0771
Mrs. Mary Alice McCormack 1 Palm Drive, N.O. (70124) 483-9355 (Accountant) 53 Oaklawn Drive, Metairie (70005) 833-5089
Mrs. Rhonda De La Cerda 1 Palm Drive, N.O. (70124) 483-9375 (Auditor) 1112 Mississippi Ave., Met. {70003} 46~-1251
Mrs. Lori Crouch 1 Palm Drive, N.D. {70124} 483-9368 (Accountant) 1111 Lake Ave., Apt. 207, Met. (70005) 838-6848
Mrs. Nan cummins 1 Palm Drive, N.O. (70124) 483-9413 (Dir. Development) 524 Soniat Street, N.O. (70115) 891-4773
Russell Doussan Jr. 1 Palm Drive, N.D. {70124} 483-9359 (Stadia Manager) 6357-1/2 Gen. Diaz, N.O. (70124) 488-4762 Mrs. Beth McFarland 1 Palm Drive, N.O. (70124) 483-9413 (Public Relations Asst.) 634 Fern street, N.D. (70118) 861-4622
Don Gauthreaux 1 Palm Drive., N.D. (70124) 483-9422 I (Bayou Oaks Softball Mgr.) 226 Cherry st., Apt. D., Met. (70005) 837-0482 Mrs. Toni Moliere 1 Palm Drive., N.D. (70124) 483-9388 (Asst. Human Resources) 543 Turtlecreek, st. Rose, LA (70087) 764-0409
Larry Rivarde 1 Palm Drive., N.D. (70124) 483-9374 (Fiscal Officer) 13041 N. Lake Carmel Dr., N.O. {70128} 244-9260 BOARD OF COMMISSIONERS
993 CITY PARK 1 9 9 3
lNORARY
erald L. Andrus Middle South Services, P. O. Box 61000 (70161) 529-5262 " Ernest A. Carrere, Jr. 48th Floor,201 St. Charles Ave. (70170) 582-8104 401 Metairie Road, Met. (70005)
Fred D. Ketchum 814 Rue Decatur, Met. , LA (70005)
Harold C. Mauney 1129 Eleanore (70115 ) 891-7004
G. Frank Purvis, Jr. 5501 Dayna Court (70124) 488-1027
Cha r1es L. Rivet 401 Civil Courts Bldg. 421 Loyola (70112) 586-0321
EMERITUS
Warren H. A. Backer 722 Martin Behrman - Met., LA (70005) 837-8844 7441 Canal Blvd. (70124) 288-3693
nest A. Carrere, Jr. 48th F1oor,201 St. Charles Ave.(70170) 482-8104 401 Metairie Road, Met. (70005) I Randolph Gregson 2601 Camp Street (70130) 899-8619 Herbert Jahncke Rt. 8, Box 257, Covington (70433)
James S. Janssen 225 Bellaire Drive (70124) 482-5392
Fred D. Ketchum 814 Rue Decatur, Met., LA (70005)
Harold C. Mauney 1129 Eleanore St. (70115) 891-7004
Francis A. Plough 5829 Sylvia Drive (70124) 486-4742
Charles L. Rivet 401 Civil Courts Bldg. 421 Loyola (70112) 586-0321
Edgar V. Schafer, Jr. 201 Place du Vert, Mandeville (70448)
J. Ga ric Schoen 3827 Canal Street (70119) 482-2111 7331 Beryl (70124) 282-7294
Frank J. Stich, Jr. Suite 3500 201 St. Charles Avenue (70170) 582-1505 I 46 Versailles Blvd. (70125) 866-1331 I 1993 BOARD OF COMMISSIONERS OF NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
NOMINATING COMMITTEE (ELECTED FEBRUARY MEETING)
HORACE A. THOMPSON III 2nd TERM
BILLY R. VEHNEKAMP 2nd TERM I EARL A. BRIDGES, JR. 1st TERM GEORGE D. HOPKINS, JR. 1st TERM
J. GORDON REISCHE 1st TERM
I l~/O I
,CITY PARK BOARD MEMBER
OF THE BOARD OF TRUSTEES OF THE
NEW ORLEANS MUSEUM OF ART
,DATE DATE OF OF ELECTION EXPIRATION
GEORGE D. HOPKINS, JR. 1/1/92 12/31/93 I (eep1aced Robeet Steeg's teem)
, I NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
PAST PRESIDENTS
YEAR PRESIDENT
1891-96 A. L. Tissot 1896-1922 Paul Capdevie11e 1922-24 E. W. Smith 1924-34 C. f. Claiborne 1936 F. J. Dreyfous 1947 Geo rge Grundman n 1948-49 H. Dabezies 1950 Frank J. Stich 1951 Joseph La11ande 1952 Allen H. Generes 1953 Fred D. Ketchum 1954 Edward J. deVerges 1955 H. Edward Heiny 1956 Charles E. Whitmore 1957 R. M. Sa1vant I 1958 E. L. Zander 1959 Herbert Jahncke 1960 Albert F. Backer, Sr. 1961 Earl R. LeCorgne, Sr. 1962-63 George J. Riehl 1964-65 Ernest A. Carrere, Jr. 1966-67 Percy H. Sitges 1968-69 James S. Janssen 1970-71 Richard A. Peneguy 1972-73 J. Garic Schoen 1974-75 Ha ro1d C. Mauney 1976-77 Paul R. Kalman, Jr. 1978-79 Waldemar S. Nelson 1980-81 J. Barbee Winston 1982-83 Frank J. Stich, Jr. 1984-85 Robert A. Peyroux 1986-87 William R. LeCorgne 1988 Fred M. Smi th 1989-90 Margaret R. Read 1991-92 Milton F. Hilbert, Jr. 1993 Thomas S. Davidson I I
January 11, 1993
CITY PARK OPERATING REVENUES AND EXPENSES
Total Total Government Self-Gen. Self-Gen. Municipal % of Total Total Revenues Revenues Appropriations Operating Operating Year CPIA CPFB City state Revenues Budget
1966 $ 337,165 $ $260,000 $ 43% $ 599,877 1967 385,953 305,350 44 687,839 1968 389,593 285,000 42 668,589 1969 425,220 234,174 35 651,276 1970 463,583 234,900 33 731,456 1971 594,376 236,750 28 832,198 1972 624,531 240,000 27 881,951 661,839 240,000 26 929,049 777,590 285,000 26 1,059,730 849,685 293,978 26 1,133,906 911,951 251,248 21 1,240,996 I'~ j 1,136,261 345,298 23 1,434,482 1978 1,164,529 382,000 24 1,521,144 1979 1,131,266 425,624 27 1,563,605 1980 1,318,331 372,000 22 1,674,020 1981 1,348,700 372,000 500,000 39 2,220,700 1982 1,534,700 372,000 300,000 30 2,206,700 1983 1,829,100 350,000 282,000 25 2,451,100 1984 2,080,500 600,000 250,000 29 2,930,500 1985 2,377,800 350,000 254,000 20 2,981,800 1986 2,705,700 331,900 206,000 17 3,257,300 1987 3,126,800 200,000 160,000 10 3,486,800 1988 3,093,800 112,500 -0- 4 3,243,800 1989 3,305,900 2,557,162 -0- -0- 0 5,863,062 1990 3,899,610 2,693,099 -0- -0- 0 6,592,709 1991 3,157,305 2,686,380 -0- -0- 0 5,843,685 , 13 I 1993 BUDGET
1993 1992 1991 PROPOSED ESTIMATED ACTUAL TOTAL REVENUE 7,187,751 6,910,500 5,843,505 COG S 753,615 773,000 729,796 NET REVENUE 6,434,136 6,137,500 5,113,709 EXPENSE
PAYROLL 3,402,177 3,040,000 2,823,620 PAYROLL BENEF 397,156 335,000 313,927 CONTRACT SERVICE 116,980 114,500 85,787 UNIFORMS 6,550 6,000 REPAIR & MAINT 487,433 435,100 308,515 SUPPLIES 84,495 100,000 15,793 UTILITIES 249,075 238,000 200,632 TELEPHONE 50,814 49,900 45,651 60,496 50,000 44,772 (Et~NSURANCE 196,271 124,000 139,626 ;OMMUNICATIONS 23,350 28,600 21,185 DMINISTRATION 118,492 130,000 147,755 OTHER 173,088 246,600 162,580 ADVERTISING 73,708 46,000 110,647 DEPRECIATION 248,288 180,000 92,287 EQUIP LEASE 154,800 154,800 253,156 LOAN REPAYMENT 166,113 INTEREST EXPENSE 63,476° 45,000 EMPLOYEE MEALS 8,000 12,000 9,034 COMPLIMENT MEAL 7,000 10,000 9,327 GARDEN GRANT EXP 1,500 GARDEN-CHRISTMAS 227,500 200,000 168,629 GARDEN GREENHOUSE 1,000 2,061 AMUSE-SPEC EVTS 7,500 150 TOTAL EXPENSE 6,159,149 5,545,500 5,121,247
NET INC/LOSS $ 274,987 $ 592,000 $ <7,538> I I Schedule 1 Proposed Budget 1993 Net Operating Profit For the Year Ending December 31, 1993
Proposed Est. 1992 Actual 1991 ------Golf Course 352,100.00 471,000.00 351,408.00 Golf Carts 404,440.00 418,000.00 323,252.00 Driving Range 168,460.00 143,000.00 185,730.00 Tennis 28,491.00 94,000.00 51 ,861 .00 Tennis Pro Shop 11 ,534.00 8,000.00 11,566.00 Boating & Fishing 55,906.00 48,000.00 40,988.00 Stadium 5,215.00 (120,000.00) 1,664.00 Miscellaneous 131 ,1 60.00 270,000.00 122,481. 00 Admi n i st rat ion (537,726.00) (548,000.00) (474,400.00) Park Maintenance (602,745.00) (562,000.00) (514,312.00) Park Police (287,060.00) (260,000.00) (220,412.00) Advertising (110,654.00) (87,000.00) (158,284.00) Quadraplex 47,555.00 0.00 (16,837.00) summer Sports Camp 8,736.00 11,000.00 0.00 Casino 31,427.00 37,000.00 ( 1 ,649.00) Clubhouse Rest 61 ,188.00 75,000.00 41,980.00 Vending 42,437.00 37,000.00 29,717.00 I Carousel Concessions 16,354.00 14,000.00 ( 1 5 , 467 . 00 ) Gift Shop 49,598.00 65,000.00 36,776.00 C T Parker 1,577.00 (8,000.00) (24,068.00) Stadium F & B 35,366.00 62,000.00 89.00 Special Events 29,474.00 24,000.00 0.00 Catering 83,157.00 82,000.00 (68,095.00) Storyland 21 ,041 .00 22,000.00 2,878.00 Amusements 147,346.00 174,000.00 167,906.00 Bot an i ca 1 Garden 79,498.00 135,000.00 117,688.00 Children's Education 1 , 11 2 . 00 (13,000.00) 0.00 ------$274,987.00 $592,000.00 ($7,540.00) ======
I 15 I Schedule 2 Proposed Budget 1993 Gross Revenue For the Year Ending December 31, 1993
Proposed Est. 1992 Actual 1991 ------Golf Course 1,822,200.00 1,665,000.00 1,476,621.00 Golf Carts 856,000.00 810,000.00 719,951.00 Driving Range 450,000.0.0 387,000.00 415,498.00 Tennis 217,450.00. 260,000.00 181,919.00 Tennis Pro Shop 63,200.00 48,000.00 53,966.00 Boating & Fishing 108,550.00 100,000.00 99,079.00 Stadium 136,695.00 74,000.00 36,174.00 Miscellaneous 156,660.00 310,000.00 171,562.00. Administration 0.00 0.00. 0.0.0 Park Maintenance 0..00 0.0.0 0..00 Park Pol ice 5,450.0.0 9,000.0.0 2,385.0.0 Advertising 9,756.00 5,000.0.0 0..0.0 QuadraPlex 159,520.0.0 0.00 0.00. Summer Sports Camp 50,900.00 38,500.0.0 0..0.0 Casino 382,550.00 356,000.00. 320,856.00 Clubhouse Rest 347,525.00 351,00.0..0.0. 293,758.0.0 I Vending 69,900..00. 62,000..00 56,158.00 Carousel Concessions 83,915.00 80.,000.0.0. 76,875.00 Gift Shop 187,330.00 218,000.0.0 194,569.0.0 C T Parker 72,700..00 56,000.00 69,632.00 Stadium F & B 159,000..00 347,0.00.00 27,885.00. Special Events 86,000.00 70,000.00 0.00 Catering 545,500.0.0 535,00.0.00 570.,168.00 Storyland 119,850.00 114, 000. 00 102,479.00 Amusements 616,600.00 560,000.00 535,990.00 Botanical Garden 442,500.00 441,0.00.00 437,980.00 Children's Education 38,000.0.0 14,0.00.00 0..0.0 ------$7,187,751.00 $6,910,50.0.00 $5,843,505.00 ======
I I Proposed Budget 1993 Sch. 3 Operating Expenses For the Year Ending December 31, 1993
Proposed Est. 1992 Actual 1991
Golf Course 1 ,470, 1 00 . 00 1,194,000.00 1 , 1 25 , 21 2 . 00 Golf Carts 451,560.00 392,000.00 396,699.00 Driving Range 281,540.00 244,000.00 229,768.00 Tennis 188,959.00 166,000.00 130,058.00 Tennis Pro Shop 14,373.00 13,000.00 13,695.00 Boating & Fishing 52,644.00 52,000.00 58,091.00 St adi um 131,480.00 194,000.00 34,509.00 Miscellaneous 25,500.00 40,000.00 44,934.00 Administration 537,726.00 548,000.00 474,400.00 Park Maintenance 602,745.00 562,000.00 514,312.00 Park Police 292,510.00 269,000.00 222,797.00 Advert i si ng 120,410.00 92,000.00 158,284.00 Quadraplex 1 11 ,965.00 0.00 20,982.00 Summer Sports Camp 42,164.00 27,500.00 0.00 208,968.00 189,000.00 184,996.00 ~~~~~~use Rest 149,551.00 146,000.00 141,965.00 Vending 12,163.00 11 ,000.00 1 1 , 411 . 00 , Carousel Concessions 39,030.00 37,000.00 69,030.00 Gift Shop 36,532.00 29,000.00 35,290.00 C T Parker 42,248.00 38,000.00 65,118.00 Stadium F & B 66,394.00 169,000.00 10,319.00 Special Events 25,566.00 24,000.00 0.00 Catering 287,068.00 298,000.00 391,396.00 Storyland 98,809.00 92,000.00 99,601.00 Amusements 469,254.00 386,000.00 368,084.00 Botanical Garden 363,002.00 306,000.00 320,296.00 Children's Education 36,888.00 27,000.00 0.00
$6,159,149.00 $5,545,500.00 $5,121,247.00 ------======
I ------_... _-- 17
I Schedule 4 Proposed Budget 1993 Cost of Goods Sold For the Year Ending December 31, 1993
Proposed Est. 1992 Actual 1991
Gol f Course 0.00 0.00 0.00 Golf Carts 0.00 0.00 0.00 Driving Range 0.00 0.00 0.00 Tennis 0.00 0.00 0.00 Tennis Pro Shop 37,293.00 27,000.00 28,705.00 Boating & Fishing 0.00 0.00 0.00 Stadium 0.00 0.00 0.00 Miscellaneous 0.00 0.00 0.00 Administration 0.00 0.00 0.00 Park Maintenance 0.00 0.00 0.00 Park Police 0.00 0.00 0.00 Advert i sing 0.00 0.00 0.00 Quadraplex 0.00 0.00 0.00 ~~:~~~ Sports Camp 0.00 0.00 0.00 142,155.00 130,000.00 137,508.00 Clubhouse Rest 136,786.00 130,000.00 109.812.00 , Vending 15,300.00 14,000.00 15,030.00 Carousel Concessions 28,531.00 29,000.00 23,311.00 Gift Shop 101,200.00 124,000.00 122,503.00 C T Parker 28,875.00 26,000.00 28,586.00 Stadium F & B 57,240.00 116,000.00 17,477.00 Special Events 30,960.00 22,000.00 0.00 Catering 175,275.00 155,000.00 246,864.00 Storyland 0.00 0.00 0.00 Amusements 0.00 0.00 0.00 Botanical Garden 0.00 0.00 0.00 Children's Education 0.00 0.00 0.00
$753,615.00 $773,000.00 $729,796.00 ======
I /8 I January 20, 1993
MEETING NOTICE AND AGENDA FOR JANUARY 26, 1993
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call.
2. Introduction of Guests.
3. Approval of December 15, 1992 Minutes.
4. Management Report. I 5. Communications. 6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of city Park.
10. Unfinished Business.
11. New Business.
12. Adjournment.
I
1 Palm Drive'" )lew Orleans, Louisiana 70124. 504-482-4888'" FAX 504-483-9412 IC, I January 20, 1993
Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners:
The Botanical Garden Education Building was advertised for bids. Bids are due on February 16 at 2:00 p.m. Much credit is due Gen Trimble and Allen Favrot for spearheading this project.
The Christmas Party in the newly refurbished Casino Room was a huge success which gave everyone an opportunity to see the possible use of this facility. I Trip to Baton Rouge was to appear before the Joint Legislature committee on the Budget to testify on the Park rece~v~ng $500,000.00 from interest earnings to apply against the Tad Gormley def iciencies. This was passed and we expect the monies to be received prior to February 1st.
We also appeared before and talked to many groups or individuals to help raise funds for the Bayou Metairie Lagoon Project.
The Bayou Oaks Softball Center (Quadraplex) is now booked solid for all fields Monday through Friday from March 1st until early June. Eleven weekend tournaments have been booked during the year and 13 Girls High School games have been scheduled. The contractor is still fighting the weather to finish the project. Another theft of funds was discovered, investigated and guilty party arrested. Mack Marse, Jr., a Park patrolman did not deposit funds on five occasions. The total funds involved was $15,154.67 of which $513.00 was recovered. Procedures are being strengthened to make sure a reoccurrence does not happen. I
1 Palm Drive\i!' New Orleans, Louisiana 70124 'il' 504-482-4888\i!' FAX 504-483-9412
All Ell""] 0Prurlunm Er.:;:'lo~cr dJ..D I Page 2 The amusement area is in the process of a major refurbishing. The bumper car building is being painted; the flooring in the Carousel is being repaired and refinished; the Ferris Wheel has been completely disassembled, is being painted and will be reassembled before our March opening.
Financial statements for December and year-end will be distributed at the Board meeting. Respectfully submitted,
/~4a/ l£2~,,¢-<.;( L.J3eau L. Bass~ch Charles R. Spea Executive Director General Manager I BLB/CRS/dz
I ~I
PARK STATISTICS - 1992 I AS OF 12/31/92 CURRENT LAST YEAR CURRENT LAST YEAR MONTHLY MONTHLY Y.T.D. Y.T.D.
DAILY GREENS FEES - NORTH 1755 2350 29691 24805 SOUTH 1806 2882 40486 31624 EAST 2009 2415 32586 28346 WEST 2437 3016 38085 36329
MONTHLY GOLF TICKETS 85 107 1979 1296 ANNUAL GOLF TICKETS 0 0 286 207 GOLF CART RENT - 18 HOLE 2616 3734 52838 48060 9 HOLE 491 461 7712 7226
DRIVING RANGE BUCKETS 5679 6415 113340 127411
TENNIS CTS - RENTAL HOURS 1087 1012 20325 21546
SOFTBALL GAMES - DAY 7 12 104 232 NIGHT 0 0 1 20
PEDAL BOAT - 1/2 HOUR 46 161 5782 4798 I - 1 HOUR 20 105 4819 4319 CANOES - 1 HOUR 27 97 3225 3036
FISHING TICKET- DAILY ADULT 51 165 4521 5741 DAlL Y YOUTH 22 61 1760 1980 ANNUAL PASS 0 3 17 28
FISHING RODEO 0 0 1459 1295
RAINFALL - INCHES 6.73 3.4 87.10 95.37
TOUR BUSES 391 316 7867 7301 VANS 68 35 1144 924
STORYLAND ADMISSIONS 1892 3573 75209 69234 BIRTHDAY PARTIES STORYLAND 5 10 224 241 CAROUSEL 16 5 198 151
AMUSEMENT RIDES ANTIOUE CARS 11683 9159 95245 67489 BUMPER CARS 12352 4940 56565 35195 CAROUSEL 50837 52819 155720 144866 FERRIS WHEEL 2687 1710 22208 25697 ROLLER COASTER 21481 16218 138005 97016 I TILT-A-WHIRL 12992 11551 80973 64916 TRAIN 38485 31926 141942 118254 UMBRELLA CARS 5448 5052 42213 30961 MOTORCYCLES 4640 5300 5369 5300 SLIDE 1337 11104 54801 11104 CASTLE 14501 14501 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, January 26, 1993 at 4:07 p.m. by the President, noting a quorum was present.
PRESENT: Thomas Davidson, President; commissioners Carruth, Conroy, Eumont, Favrot, Hilbert, Hines, Hopkins, King, Larue, Liggans, Meyer, Reische, Siefken, Snyder, Stahel and Vehnekamp.
EXCUSED: Commissioners Bridges, Hurstell, McFarland, McLetchie, Smith, Solomon and Thompson. ABSENT: Commissioners Bagneris, Buckley, Marshall, Radelat, singleton, Syracuse and Wilson. STAFF: Beau Bassich, Charles Spears and Ann Spicer. GUESTS: Mrs. Carroll Summerour, Lark Co-chairman and Mrs. Barbara Hammett, Celebration in the Oaks Co-chairman.
Mr. Davidson welcomed and introduced the guests present. He read and presented Proclamations to Lark Co-chairmen Mrs. Carroll Summerour and Mrs. Elizabeth Rodriguez, who was unable to attend; Celebration in the Oaks Co-chairmen Mrs. Barbara Hammett, Mrs. Janet Larue and Mr. Roger Larue, who was unable to attend and complimented everyone for their excellent work in their highly I successful fundraising events. Everyone applauded. The President introduced the new Board member Mr. Conrad Meyer IV who was appointed by The Chamber.
Mr. Davidson asked for any corrections to the December minutes; none were made. Mrs. Carruth moved to accept the minutes, seconded by Mr. Favrot and unanimously approved.
REPORT OF OFFICERS: No Report.
REPORT OF STANDING COMMITTEES:
ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Hopkins reported that Peter Trapolin and Mack Buddington gave a presentation on the Botanical Garden Education Building and the design plans are essentially complete. Two construction cost estimates were received of over $1 million and about $1.5 million. Mr. Trapolin believes that the actual bids for the total package will come in about $1.25 million. The total money on-hand for the project at present is $1. 009 million. Mr. Trapolin thinks we need to advertise the project with deduct packages in the bid totaling approximately $250,000. The committee voted to authorize the staff to bid for this project. Mrs. Stahel moved to accept this authorization for the staff to bid for the Botanical Garden I Educational Pavilion, seconded by Mr. Hilbert and unanimously -2-
approved.
It was suggested to ask Mack Ball, architect working on the Casino building, to do a code review on the building. Mr. Spears will request Mr. Ball to do so. I The committee has decided upon recommendation of the Golf committee that the general location for the Miniature Gnlf course by the golf complex was in order, however, specifics are still in the discussion stages. Mr. Spears stated that Jim Fondren, landscape architect, has prepared conceptual plans for landscaping the Administration Building which will be reviewed at the February meeting.
A report was filed. CONCESSIONS COMMITTEE - Mr. Spears reported that the committee met and recommended the 1993 admission and ticket prices for the Carousel Gardens as follows:
General Admission $ 1.00 Individual tickets $ .75 16 tickets for $10.00 Unlimited Rides Band $ 5.00 School day camp discounts: Free admission and 3 individual tickets for $1.50 Children under 2 years free Friends of city Park admission free and 10% discount on individual tickets only. I Mrs. Carruth moved to accept the recommendation of price changes in the Carousel Gardens, seconded by Mrs. Hines and unanimously approved.
The committee reviewed the preliminary Master Planning presented by Mr. Spears for the amusement area and the next Concessions meeting will be in the Carousel Gardens for their recommendations.
FINANCE COMMITTEE - Mr. Reische reported that a theft involving six (6) deposits totaling approximately $16,000.00 has occurred and was discovered by our accounting controls. A City Park Policeman responsible for making deposits in the night depository has confessed and has returned $513.00. Two other Park patrolmen have been suspended as a result of their not following Park procedures. Our controls are adequate but will be tightened. Mr. Spears explained in detail how the theft occurred.
Mr. Reische stated that the financial statements were not ready yet but will be mailed as soon as completed. with the reversal of the $42,500 tennis settlement included in revenue in November which was deducted from revenue in December and reflected as a reduction in the tennis court fixed asset account, I -3-
the December financials reflected a net loss of $56,184. Actual net income for 1992 was $432,211 compared to a budgeted net income of $198,801 versus a loss of $14,399 in 1991. In spite of the 6.7 inches of rain Celebration in the Oaks was a major success and its I results exceeded the 1991 Celebration. Mr. Reische stated that the Park has self-generated over $1 million more in revenue than last year. In 1991 we self-generated $5.8 million and $6.9 million in 1992. He also said that the Park has reduced their debts during the year by $362,000; $200,000 from city Bond Funds and $162,000 from operations.
As a result of Mr. Bassich's untiring efforts and recent trips to Baton Rouge regarding Tad Gormley financing, the state informed that the $500,000 check will be ready on Thursday. Mr. Bassich was given an overwhelming applause.
Because of the Park's reasonable cash position, the committee voted to payoff the remaining debt of approximately $49,000 resulting from the acquisition of the slide and bumper cars. It was suggested to write and thank Gary Solomon for his assistance in financing. .
After discussion, Mr. Davidson stated that all City Park Improvement Association's obligations for the Tad Gormley project will be paid with the $500,000 received from the state; $150,000 the Park paid in December; and, the remaining $15,000 the Park will disburse. I Mr. Snyder stated that in addition to City Park's obligations, Tad Gormley Inc. still owes contractors $600,000. Although he feels we may not have any legal obligation to pay Tad Gormley Inc.'s debts, we should help them liquidate their indebtedness because of Gormley's improvements and to help the Governor fulfill his promises of his recognition of the state's obligation. Mr. Snyder stated that Doug Thornton has tried hard to get this matter resolved and that we should try to help get his cohorts to focus back to this project to settle it.
A report was filed.
DEVELOPMENT COMMITTEE - No Report.
GOLF COMMITTEE - Since Frank Mackel's sister died, the meeting was cancelled.
HORTICULTURE AND GROUNDS COMMITTEE - Mr. Favrot stated that the following items were reported at the meeting. The cable on the Almighty Oak snapped and was repaired; the Bayou Tree Service is pruning the grove of Cherry trees being maintained by the Tarnai Family; Tom Campbell will purchase equipment to inventory the trees in city Park with the grant of $5,000 from the Office of Forestry America the Beautiful program; Chris Fredericks will supervise I planting 140 trees on Bayou st. John from Mirabeau to Filmore from -4- the Small Business Administration's grant of $16,000; and, Tom Campbell will submit a policy on tree protection.
The committee will meet at the Peristyle and Casino for the next meeting for inspection to improve the area. I "Footprints in the Garden" is an exciting new program designed for persons who contribute $1,000 to place his permanent footprint in the Botanical Garden adjacent to the Educational Pavilion. Invitations will be sent to attend their inaugural of this event for February 14. Mr. Favrot complimented Mrs. Gen Trimble for her hard work.
A report was filed.
LEGAL COMMITTEE - No Report.
PUBLIC RELATIONS COMMITTEE - Mr. vehnekamp reported that both Loyola and Tulane Universities were contacted to do a Pro Bono Marketing Study of city Park. Ann Frazier, instructor from Loyola, responded and is anxious to do this project. Her 17 senior students will meet for an orientation and tour the Park tomorrow to start this program.
TENNIS COMMITTEE - Mr. King reported that the financial statements reflected a profit above budget of $13,615.77 for the Tennis Facility for the year-end of December 1992. The Tennis Pro Shop reflected a net profit of $8,114, which is $5,291 below budget for year-end. Since funds are now available, Trevor Abernathy will increase more attractive inventory of tennis clothes and racquets I for the Pro Shop and will attempt to negotiate a contract with Prince Manufacturing.
No Fault has completed work on courts 24-29 in a satisfactory manner and resurfacing courts 30-39 will begin shortly.
An impressive Schedule of Tennis Special Events and Goals for 1993 were given to committee members from the Tennis Director.
Wade Herrin, an expert in proper maintenance of rubico courts, will be contacted to inspect our courts and give his recommendations for a new sprinkler system for rubico courts as well as maintenance.
The committee disapproved a proposal for a tennis academy at the Wisner Tennis Center made by Jerry Simmons, Tennis Coach at LSU in Baton Rouge.
A report was filed. STADIUM COMMITTEE - Mr. Snyder reported that discussions were made I with respect to the progress for negotiations of the School Board on the Pan American Stadium. The School Board must now present a specific list and time schedule of improvements to Pan American which could delay the lease. -5-
Also the committee discussed Tad Gormley stating that under the E. C. Durr contract it was noted that 12 areas around the track were not satisfactory and Martin Surfacing will make corrections. I Mr. Snyder stated that the committee is considering an event called "Summer Hump" possibly sponsored by Camel Cigarettes featuring Jimmy Buffet with other festivities for July 3rd. Mr. King stated that he was of the opinion that it would be counterproductive to authorize sponsorship by any tobacco company of any event in city Park because of the anti-smoking campaign that is prevalent in our society today.
Mr. Snyder related that the committee feels that the arrangements between the Sports Foundation and city Park on the Cooperative Endeavor Agreement should be modified since the Sports Foundation will not live up to their commitment.
Mr. Spears stated that one of the three free Sports Foundation events this year will be the NCAA Track in June organized by Tulane University.
Mr. Snyder remarked that a number of persons on the Tad Gormley Inc. committee have brought a lot of knowledge and experience on stadiums and events which we can benefit from their input.
FRIENDS OF CITY PARK - Mrs. Stahel reported that their Board approved $6,000 to purchase a gazebo to be used as a ticket booth in the Carousel Gardens. I She stated that in 1992 there were 78,634 hours volunteered which is equivalent to 39 full-time positions.
The Landscape Gardening Class held in the new Garden Study Center has been a huge success.
Mrs. Stahel stated that the cost of a lobbyist was included in the approved new budget.
Festivities are planned for Arbor Day on sunday, February 7, as well as a tree planting ceremony on Tuesday, February 9 along Bayou st. John between Mirabeau and Filmore to dedicate the $16,000 grant from the Office of Forestry and the Small Business Administration. Over the last 2 years, the Urban Forestry Office has granted $27,000 to City Park.
A report was filed.
EXECUTIVE COMMITTEE - Mr. Davidson explained that since the Charter has been changed to allow up to 23 Board members, the committee recommends to set the number at 21 Board members. Mr. Snyder motioned to accept this recommendation, seconded by Mr. Reische and unanimously approved. I Mr. Davidson stated at the February Board meeting the Nominating -6-
Committee will be elected. The Executive Committee recommends for election Horace Thompson, Earl Bridges, Billy Vehnekamp, George Hopkins and Gordon Reische for consideration.
MUSEUM REPRESENTATIVE - Mr. Bassich said that Mr. Hopkins received a letter from NOMA's representative Mr. Tom Keller stating that the I Museum has accepted the approved changes of the street between the Collins Diboll Circle and Dreyfous and will begin construction.
NOMINATING COMMITTEE Mr. Favrot stated that the committee recommends Judge C. Hearn Taylor, Juvenile Court Judge, to fill the opening for an additional Commissioner. Mrs. Carruth moved to accept this nomination, seconded by Mr. Reische and unanimously approved.
In addition to the manager's report, Mr. Bassich commented that in 1992 for the first time Golf's contribution of revenues was 46.7% and all other departments were 53.3%. By adding additional features, the Park has become more favorably independent, not relying on one area.
Mr. Bassich expressed that State Representative John Alario and Senator Dennis Bagneris were so helpful in obtaining the $500,000 for the Gormley project that he will approach them again for the remaining $500,000.
Mr. Bassich stated that Boh Brothers and T.L. James have agreed to do some in-kind services which will be part of the match for the I Wallop-Breaux Funds from the wildlife and Fisheries. After work is completed and we receive our matching funds, we will start the dredging project. The wildlife and Fisheries will then put in some bass and other fish to make this an urban fishing area.
Mr. Bassich went to Baton Rouge to request capital funding of Greenspace projects for the Casino Building and Pan American Stadium Parking area. The Committee was most supportive but the State is financially unable to make a commitment at this time.
Mr. Spears stated that the bids for the Botanical Garden Education Building will be opened on February 16.
Regarding the Softball Complex, Mr. Spears said that it is already booked from March till June, 11 tournaments scheduled and more requests.
Mr. Spears stated that since his arrival at the Park, he feels excellent now that all the committees have projects and are goal oriented. He said he appreciated and thanked everyone for their splendid leadership and donating their time. Mr. Bassich added that the Commissioners have been most cooperative I and explained how Mr. Snyder provided his legal services by giving his approval of the letter faxed from the State for the $500,000. This enabled Mr. Bassich to leave for Baton Rouge immediately to -7-
sign for the funds.
Mr. Davidson reminded the Commissioners if they are not Life members, then renew their Annual membership in the New Orleans City I Park Improvement Association. There being no further business, the meeting was adjourned by the President at 5:23 p.m.
" /
Dottie Ziegl , Executive/Recording Secretary
Thomas S. Davidson President I
I RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
WHEREAS, the Friends of City Park have been staging a -Lark in the Park" for eleven years; and
WHEREAS, the "Lark in the Park- has generated much needed additional funds to augment the Board's budget; and
WHEREAS, these funds have been used in various departments of the Park to make it a better place to work; and
WHEREAS, the "Lark in the Park" held on October 2, 1992 has continued to generate more funds and increase attendance and that the 1992 "Lark in the Park" took its place as one of the City's premier Fund-raisers and brought outstanding recognition to the Park;
NOW, THEREFORE, the BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION extends special thanks to
ELIZABETH RODRIGUEZ
for her untiring efforts and fortitude in making the "Lark in overwhelming success. /Zk? 1111 ton F. President
Charles~$j~ R. p rs Executive Director RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENf ASSOCIATION
WHEREAS, the Friends of City Park have been staging a -Lark in the Park- for eleven years; and WHEREAS, the -Lark in the Park- has generated much needed additional funds to augment the Board's budget; and WHEREAS, these funds have been used in various departments of the Park to make it a better place to work; and
WHEREAS, the "Lark in the Park- held on October 2, 1992 has continued to generate more funds and increase attendance and that the 1992 -Lark in the Park" took its place as one of the City's premier Fund-raisers and brought outstanding recognition to the Park; NOW, THEREFORE, the BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION extends special thanks to CARROLL SUMMEROUR for her untiring efforts and fortitude in making the -Lark in the Park" an overwhelming success. ~J A~OPT'D ""(c/~d DAY OF At I!~J Iff-h. / &C/n 0#~ V_+----- Milton F. Hilbert, Jr. ~ President
~<~(£)a#dBeau L. BaSS1ch Charles~~~./ R. e ~ Executive Director Executive Director RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
WHEREAS, city Park has been staging Celebration in the Oaks for six years; and
WHEREAS, Celebration in the Oaks has generated much needed additional funds to sustain the operations of this treasured greenspace; and
WHEREAS, the 1992 Celebration in the Oaks generated more funds than in any previous year becoming one of the city's premier fundraisers and brought outstanding recognition to the Park,
NOW, THEREFORE, BE IT RESOLVED, that the Board of commissioners of the New Orleans city Park Improvement Association hereby commends Barbara Hammett, 1992 co-chairman of Celebration in the Oaks, for her excellence of service and dedication to the public good in her untiring efforts and fortitude in making the 1992 Celebration in the Oaks an overwhelming success.
BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of commissioners for posterity and that a copy of this resolution be sent to: BARBARA HAMMETT
ADOPTED THIS DAY OF ~7 Z/ RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
WHEREAS, city Park has been staging Celebration in the Oaks for six years; and
WHEREAS, Celebration in the Oaks has generated much needed additional funds to sustain the operations of this treasured greenspace; and
WHEREAS, the 1992 Celebration in the Oaks generated more funds than in any previous year becoming one of the city's premier fundraisers and brought outstanding recognition to the Park,
NOW, THEREFORE, BE IT RESOLVED, that the Board of commissioners of the New Orleans city Park Improvement Association hereby commends Janet Larue, 1992 Co Chairman of Celebration in the Oaks, for her excellence of service and dedication to the public good in her untiring efforts and fortitude in making the 1992 Celebration in the Oaks an overwhelming success.
BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of commissioners for posterity and that a copy of this resolution be sent to:
ADOPTED THIS DAY OF
Thomas S. Davidson, President
~eJ-UU L. BasSJ:11; ~~ Executive Director RESOLUTION BOARD OF COMl\fiSSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
WHEREAS, city Park has been staging Celebration in the Oaks for six years; and
WHEREAS, Celebration in the Oaks has generated much needed additional funds to sustain the operations of this treasured greenspace; and
WHEREAS, the 1992 Celebration in the Oaks generated more funds than in any previous year becoming one of the city's premier fundraisers and brought outstanding recognition to the Park, NOW, THEREFORE, BE IT RESOLVED, that the Board of commissioners of the New Orleans City Park Improvement Association hereby commends Roger Larue, 1992 Co chairman of celebration in the Oaks, for his excellence of service and dedication to the public good in his untiring efforts and fortitude in making the 1992 Celebration in the Oaks an overwhelming success.
BE IT FURTHER RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity and that a copy of this resolution be sent to: ROGER LARUE ADOPTED THIS DAYOF~
Thomas s. Davidson, President
~~cu~k~Bas~Executive Director I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF JANUARY 1993
Cash on Hand December 31, 1993 $ 310,072.13
Sources of Cash:
Operations $456,764.77
Total Available Cash 766,836.90
Uses of Cash: Operations 738,496.84 Debt Service 3.328.48
Total Cash Used in January 741.825.32 lIteaSh on Hand January", "" $ 25, OIl. 58 ======
INVESTMENTS
Golf Improvement Fund Investments
Cash - FNBC $ 22,828.95
Restricted Investments
Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - U.S. Treasury Bill (due 3/11/93) 124,391.88 Garden Bldg. - u.S. Treasury Bill (due 4/29/93) 99.320.03
Total Restricted Investments $248,105.17 ======,
; 1 Palm Drive ... 'kw Orleans. Louisiana 70124 .... ')()4-'lS2 ·iSSS"· F.~X ')04-4S.'1-')!112
-\rLfq."j'·'I'I',)rl'IIlII,I:-,·I,,,·'[ -2-
~hor 'nveetment. U.S. Treasury Bill - (due 4/1/93) - Whitney $ 74,431.60 U.S. Treasury Bill - (due 2/25/93) - Whitney 99,569.33 U.S. Treasury Bill - (due 2/11/93) - FNBC 74,804.58
Total Other Investments $ 248,805.51 ======
The Park's current liabilities as of January 31 are as follows:
Vendor Accounts Payable $155,233.53 Accrued Expenses 56,489.53 Accrued Payroll 54,277.00 Accrued Bonuses 117,823.23 Sales Taxes 28,928.06 Payroll withholdings 11.523.37
Total $424,274,72 ======
In addition the Park had long-term liabilities as listed below:
Notes Payable:
Rides $ 86,737.55 I Golf 40,034.92 Catering 67,141. 99
Leases Payable:
Royal Investment 16,836.34 Ford Motor Credit 5,594.51 John Deere 16,817.01 Textron 53,050.95 J. 1. Case 14,420.48 1st Interstate Bank 11,740.13 Dearborn 27,352.27 GMAC 7,284.26
Total $347,010.41 ======• I February 17, 1993
MEETING NOTICE AND AGENDA FOR THURSDAY, FEBRUARY 25,1993
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call.
2. Introduction of Guests. 3. Approval of January 26, 1993 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of city Park.
10. Unfinished Business.
11. New Business. 12. Election of Nominating Committee.
13. Adjournment. I
; 1 Palm Drive ,,' \lew Orleans, Louisiana 701}'i,,' ~(\4-4S2-4sKS ,,' FAX S04-4K)-')412 I February 17, 1993
Board of Commissioners New Orleans City Park Improvement Association New orleans, Louisiana 70124
Monthly Report
Dear Commissioners:
Opened bids for a new diesel tractor with three flail mowers. The cutting width of 18-1/2 feet will allow one person to cut what it took three persons in the past. The low bid was submitted by Lee Tractor.
Met with Lum Ellis, Vice President of Delgado, to continue talks concerning a shared parking facility in front of Tad Gormley Stadium. Talks are progressing.
Opened bids for a new chipper to replace a worn out unsafe I model. The low bid of $11,882 was submitted by Vermeer. Continued to meet on the leasing of Pan American Stadium to the Orleans Parish School Board. Earl Bridges has moved the negotiations toward a contract proposal to be presented to both Boards.
A pre-bid conference was held for all interested bidders for the construction of the Botanical Garden Education Building. The previously announced bid opening date has been changed to February 25, 1993 at 10:00 a.m.
The new picnic shelter in Marconi Meadow was dedicated on February 7, 1993 in honor of Kermit LaGrange by his son Bill LaGrange and his brothers, sisters and friends. Bill LaGrange furnished the funds to construct the shelter.
Met with the Public Relations Committee and Loyola Marketing Students who will do an in-depth study of city Park. We gave them a tour of the Park.
Had a meeting with three gentlemen who are interested in helping us study the possible conversion of our diesel and gas I vehicles to natural gas.
"1 Palm Drive ,,' New Orleans, Louisiana 7il124i!' S()+'l1l2 '\111111 .. FAX 504-483-9412 35 I Page 2 Met with Senator Breaux and his staff relative to Wallop Breaux project. Boh Brothers has already started their in-kind service on this project.
Respectfully submitted,
Q.~Bas~ Executive Director
BLB/CRS/dz I
I PARK STATISTICS - 1992 I AS OF 1/31/93 CURRENT LAST YEAR CURRENT LAST YEAR MONTHLY MONTHLY Y.T.D. Y.T.D.
DAILY GREENS FEES - NORTH 1408 1602 1408 1602 SOUTH 1407 1908 1407 1908 EAST 1612 1523 1612 1523 WEST 2829 2201 2829 2201
MONTHLY GOLF TICKETS 106 1 1 5 106 115 ANNUAL GOLF TICKETS 290 272 290 272 GOLF CART RENT - 18 HOLE 1842 2271 1842 2271 9 HOLE 491 326 491 326
DRIVING RANGE BUCKETS 7282 5966 7282 5966
TENNIS CTS - RENTAL HOURS 1698 1095 1698 1095
SOFTBALL GAMES - DAY 0 8 0 8 NIGHT 0 0 0 0
PEDAL BOAT - 1/2 HOUR 186 169 186 169 I - 1 HOUR 140 103 140 103 CANOES - 1 HOUR 133 63 133 63
FISHING TICKET- DAILY ADULT 1 1 9 198 119 198 DAILY YOUTH 54 41 54 41 ANNUAL PASS 0 0 0 0
FISHING RODEO
RAINFALL - INCHES 8.31 10.29 8.31 10.29
TOUR BUSES 317 341 31 7 341 VANS 93 59 93 59
STORY LAND ADMISSIONS 3264 1964 3264 1964 BIRTHDAY PARTIES STORY LAND 1 4 1 4 CAROUSEL 22 20 22 20
AMUSEMENT RIDES ANTIQUE CARS 1985 697 1985 697 BUMPER CARS 1439 1139 1439 1139 CAROUSEL 5795 9364 5795 9364 FERRIS WHEEL ROLLER COASTER 2822 2569 2822 2569 I TILT-A-WHIRL 1937 1415 1937 141 5 TRAIN 6453 2656 6453 2656 UMBRELLA CARS 719 670 71 9 670 MOTORCYCLES 708 729 708 729 SLIDE 1370 989 1370 989 CASTLE 2215 2215 40
MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. I The regular meeting of the Board of Commissioners was called to order on Thursday, February 25, 1993 at 4:04 p.m. by the President, noting a quorum was present.
PRESENT: Thomas Davidson, president; commissioners Bridges, Carruth, Conroy, Eumont, Hilbert, Hopkins, King, Liggans, McFarland, McLetchie, Meyer, Reische, Smith, Snyder, Solomon, Stahel, Taylor, Vehnekamp and Young.
EXCUSED: Commissioners Favrot, Hurstell, Singleton and Thompson.
ABSENT: Commissioners Bagneris, Buckley, Hines, Larue, Marshall, Radelat, Syracuse and Wilson. STAFF: Beau Bassich and Charles Spears.
GUESTS: Representatives of the Orleans Parish School Board, Acting superintendent Barbara Ferguson, Frank Fudesco, Cynthia Calist, Patrick Callahan, Danny Lombard, Roy Glapion, Kenny Martin and John Brown.
Mr. Davidson introduced two new Board members, Judge C. Hearn Taylor and Mr. Charles E. Young, whom were given a warm welcome.
The President read a resolution for Mr. Gerald Siefken, who is I retiring from the Board of Commissioners, thanking him for his contributions and dedication to the Park throughout his 10 years of service.
Mr. Davidson asked for any corrections to the January minutes. Mr. King wanted to include on page 5, second paragraph, "Mr. King stated that he was of the opinion that it would be counter productive to authorize sponsorship by any tobacco company of any event in City Park because of the anti-smoking campaign that is prevalent in our society today." He also suggested a minor change on page 6. Mrs. Carruth moved to accept the corrected minutes, seconded by Mr. snyder and unanimously approved.
REPORT OF OFFICERS: No Report.
REPORT OF STANDING COMMITTEES:
ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Smith reported that the committee reviewed the conceptual drawings for the landscaping proj ect for the Administration Building presented by Mr. Jim Fondren. His design includes to blend in plantings with Celebration in the Oaks highlighted with planting three Leylend cypress trees on the east side of the building. His plan also includes flowering plants to show colors year-round, low maintenance and freeze resistant. He will try to get the majority I of plants donated. Mr. Fondren is doing this "gratis" in memory of l--\\ -2-
Mr. Robert Reisfeld, former Board member. The committee recommended to proceed with this proj ect predicated with the approval of the Horticulture and Grounds committee. I The committee also asked to initiate a "Master Plan" (Space Plan) for the amusement area which would include the location and routing of new walkways, new amusement rides, segregating various attractions by age groups, etc. The committee requested Mr. Spears to discuss with Davis Jahncke, architect for the restroom renovation in amusements, to provide some insight and advice.
A report was filed.
CONCESSIONS COMMITTEE - Mr. Solomon reported that the committee met and walked through to analyze the area in amusements. It was the committee's opinion that in order to attract more visitors, it would be advantageous to add two additional rides this summer. Two suggestions were the "Castle" ($125,000) for older children and another similar "Umbrella Ride" attraction ($9,000) for toddlers. Mr. Solomon stated that in conjunction with the A & E Committee's "Space Plan" for upgrading the amusements, the total expenditure for implementation this summer would be approximately $165,000.00.
At this time representatives of the School Board entered the meeting.
FINANCE COMMITTEE Mr. Reische reported that after full discussion the committee approved paying the remaining amounts owed under City Park Improvement Association signed contracts in lieu of last month's discussion to payoff the remaining debt resulting I from the 1992 acquisition of the slide and bumper cars.
Mr. Reische stated that January 1993 financial statements reflected a net loss of $24,146 compared to a budgeted net loss of $18,587 versus a net loss of $4,957 in 1992. Rain during January was 8.31 inches versus 10.29 inches in January 1992. He said that January was good in Golf and Tennis. The 1992 financial statements were mailed to all Commissioners.
PAN AMERICAN STADIUM - Mr. Davidson stated that the Executive Committee has received the Proposed Lease for the Orleans Parish Schools without exhibits but no action has been taken. Mr. Bridges explained that his committee has been negotiating with representatives of the Orleans Parish School Board in terms of a Lease Agreement whereby the Park would transfer management operational responsibility of Pan American Stadium to the Orleans Parish School Board. The Park would maintain ownership of the facility with a Lease Agreement to the School Board. The primary Lease Agreement is for 10 years beginning January I, 1993 with options for additional 10 years and a yearly rental of One and No/IOO ($1.00) Dollar.
In addition to the rental fee, the School Board would be obligated to make specific physical improvements within the terms of the I -3-
Lease Agreement over a three year period. Mr. Fedusco, negotiator for the School Board, gave Mr. Bridges the schedule of improvements to be structured over a five year period. Mr. Bridges stated the schedule indicated the year in which the improvements would be I accomplished and that he would change the summary. The premises would be used for athletic activities; however, if the School Board wishes to use the leased premises for any purpose other than athletic activities, the School Board will have to receive written approval from the Park thirty (30) days prior to the occurrence of said activity. The School Board would maintain the facility and pay all utilities.
The Park would have the right to enter the Stadium, subject to prior approval of the School Board.
The School Board would have the right to display any permanent sign or declaration on the leased premises with the approval of the Park. The School Board would maintain, at its expense, the insurance required by the Park.
There is a default provision which would automatically terminate the Lease if the School Board would fail to comply with the terms and obligations of the Lease Agreement.
The School Board would have the right to sublease the premises to any person, with prior approval from the Board, for a rental rate equal to the fair market value. All income derived from concessions will be owned by the School Board. The School Board I Security Department and Sheriff Charles Foti will coordinate and provide a mutually agreeable program for security and crowd control.
The Park and/or the Friends of City Park would have the right to sublease the facility for specific events with a written request to the School Board thirty (30) days prior to the requested date.
Mr. Bridges said this is the basic summary of the Lease Agreement and asked for any comments or questions.
Mr. Eumont asked what is the purpose of giving the School Board the right to sublease the facility? Mr. Bridges replied the School Board has the right, if they so desire, to enter into a lease agreement with other persons to use the facility for a specific event. Mr. Fedusco answered that the primary purpose was to honor our current relations with the parochial schools, soccer and other events. Mr. Eumont questioned if this would be for specific events and not sublease the entire lease? Mr. Bridges agreed this was the intention but would comply with Mr. Eumont's request.
Mr. Hopkins commented with the $1.00 rental fee to the School Board, that some consideration should be given for subleasing to the Park at a fair market value rental rate. Mr. Bridges stated I that in the lease was language regarding this rate. Mr. Snyder -4- felt that we should have a discount rate if we sublease since we I are receiving only $1.00 per year. Mr. Bridges reminded that the ' physical improvements are the real reason for the $1.00 per year rental fee but the discount rate for the Park could be negotiated.
Mr. King remarked that the Park should have the right to enter into the premises, at no notice inspection, to be sure that it is being maintained in accordance with the agreement. He suggested to tighten the language on page 3 of the Lease Agreement. Mr. Bridges agreed to do so.
Mr. Reische asked if any dollar amount been ascribed to the value of the improvements listed on the exhibit to the Lease? Mr. Bridges stated there was some discussion but no specific dollar amounts were committed. Mr. Reische said, if questioned why did we do this, then we could reply if dollar amounts were substantiated.
Both Mr. Davidson and Mr. Solomon expressed that this was the first time the committee has seen Mr. Fedusco's proposal of the schedule of improvements. Mr. Solomon stated that for safety standpoint the grandstand upgrade must be included in year one. Mr. Bridges stated in all fairness to the School Board, the committee has seen and reviewed this document but not a yearly breakdown. Mr. Eumont asked if these are priorities or an obligation to complete within these years? Mr. Bridges stated that this is an obligation and will be completed at that year if the committee agrees and finalizes this schedule which is for five years as opposed to the I original three years. He explained that this was the first time he had seen the schedule broken down by years and he would have included this in the Agreement if he had seen it.
Mr. King suggested on page 2, list of improvements, that the Lease Agreement include, subject to the approval of the Architecture and Engineering committee as well as the Horticulture and Grounds committee, to make absolutely certain that these improvements be in accordance with the Board. Mr. Bridges expressed that the Lease states these must be submitted for prior approval.
Mr. Hilbert asked if most improvements would be accomplished by voluntary labor rather than contract? He feels this would be difficult to evaluate. Mr. Fedusco replied that he could guarantee a dollar value based on labor and cost of today's market. He said that the compensation for the 10 year Lease is not $1. 00 but several hundred thousand dollars by their estimation of improving the facility that is currently substandard for the children. He said there is no problem to meet permits, codes or subject through the scrutiny of any committee of the Board. He remarked that they will be happy for the Park to inspect the facility at any time because they will be proud of their work. He feels that a nominal fee for the Park would be negotiable. He said the entire sales pitch is the Park owns the property, the School Board has total I control of it, in exchange the School Board improves it and gives ' it back to the Park. -5- 4'-/
Mr. Davidson questioned the reason of the five years instead of three years? Mr. Fedusco stated that they created a list of thirteen improvements, then had their architects prioritize them; but, because of the default language, he stretched it to five I years. He acknowledged the fact that five years was a surprise today; nevertheless, by being cautious and protecting the School Board, he felt this was necessary. There will be several sources of labor.
Judge Taylor questioned why was improvement #5 listed in year two as opposed to year one since the American Disabilities Act requires upgrading now? Mr. Fedusco agreed and explained the scale for each improvement but he will re-prioritize this particular one. Judge Taylor reminded there could be lawsuits if construction on a public facility after 1990 without dealing with that issue first. He appreciated Judge Taylor's remarks and stated he will not jeopardize this project by assuring that #4 and #5 will be re prioritized. Mr. Bridges advised the Commissioners to send him before March 8 any comments or suggestions before he finalizes the document which will be sent to the Executive Committee and then to the Board for approval at the next meeting.
Mr. smith asked how the School Board selects its architects? Mr. Fedusco replied that there are internal and outside private services. Mr. smith questioned who would be doing the Master Plan and are they licensed? Mr. Fedusco stated probably a combination I of both as a joint venture but assured are fully licensed. Mr. Fedusco thanked the Board for allowing them to speak and looked forward to a posi ti ve vote on March 26. Ms. Ferguson also appreciated the opportunity to be here.
Mr. Davidson thanked the representatives for coming and allowed them to depart from the meeting.
FINANCE COMMITTEE (CONTINUED) - Mr. Reische continued his report by explaining that the January net loss of $24,146 included the $16,225 theft of bank deposits by a city Park Policeman. Mr. King questioned if we will recover any of the loss. Mr. Reische stated that we are in the process of sending our emissary to Baton Rouge for a determination to see if it would have any negative affect on our insurance cost.
A report was filed.
Pertaining to the School Board, Mr. Liggans asked if we charged the schools for playing in Pan American. Mr. Bassich explained that the income from football was approximately $12,000 which scarcely pays for equipment, maintenance and security.
Since there is no meeting scheduled with the School Board, Mr. I Solomon inquired if Mr. Bridges would contact Mr. Fedusco about -6- changing the priorities of the improvements. Mr. Bridges suggested , for his committee (Mr. Davidson and Mr. Solomon) to schedule a meeting with the School Board representatives to conclude this matter.
Mrs. Carruth objected to 20 years term of the Lease without both the School Board and the Park having the same right to reevaluate and negotiate for renewal after 10 years. Mr. Bridges remarked that the School Board agreed to 10 years but upon rewriting the Lease, he included 10 optional years.
In order to continue our favorable relations with the neighborhood, Mr. Hilbert asked to define "event". Mr. Bridges stated that events would definitely be in accordance with our approval.
Mrs. Stahel recommends to limit the amount of persons attending the event. Mr. Snyder stated to include that we would negate the lease for purposes that we wouldn't lease Tad Gormley for.
Mr. Bridges stated if the School Board fails to implement the improvements, then it would be a default.
Mrs. Carruth suggested for the School Board furnish the Park with a copy of a current insurance policy on yearly basis and be valid with a receipt.
Mr. Davidson appreciated all comments and said to send any more to Mr. Bridges. DEVELOPMENT COMMITTEE - Mr. McLetchie reported that Sharon Leader I and Patrick Judge, our Advocates for the Legislator, met with the committee and reviewed the legislative situation that exists in Baton Rouge relating to the two capital projects, the Casino Building and Pan American Stadium. Money is very tight and the tone is very negative in Baton Rouge.
Since we are required to obtain our insurance through the Office of Risk Management, the committee discussed whether it is realistic to obtain operating funds from the State and whether obtaining such funds would waive our obligation to acquire and pay for liability insurance. It was decided to first check with Office of Risk Management before proceeding further.
Mr. McLetchie stated that Mr. Bassich will schedule a meeting with Dennis Bagneris and John Alario to pursue obtaining State funding for the second $500,000 for Tad Gormley which is top priority.
The committee approved to continue to engage the firm of Leader, et. al by the Friends of City Park for a fee of $8,000 to act as the Park's advocate before the State Legislative Session.
The Greater New Orleans Foundation turned down our request for a $17,000 grant for the Children's Education Program. I -7-
Nan Cummins will have materials available for the Annual Report by March 1, 1993 for the committee to review. 1 A report was filed. GOLF COMMITTEE - Mr. Solomon reported that Frank Mackel contacted numerous companies for information on a Putt/Putt course. Only one company, Cost Inc. responded favorably. We have sent them a video tape of the area and asked them to submit a design for a course between $150,000 to $250,000.
The lease with EZ Go Cart will end in August and will be rebid for all cart companies.
The goal for the $200,000 from Freeport McMoRan this year is to add golf cart paths to the West Course.
Questions arose if there was enough traffic in the vicinity for the location of the proposed Putt/Putt area. Mr. Solomon stated that this was being considered. Mr. Spears said the only other area contemplated was the amusement area. He said the age group that would be predominant was between six and twenty-six.
Mr. Davidson stated that he has received a letter from Frank Mackel whereby he is exercising his option to extend his contract to June 30, 1996. Mr. Mackel asked if the Board would possibly extend his contract beyond that date. Mr. Thompson has drafted a contract for review to Mr. Marshall, Golf Committee Chairman. Mr. Davidson recommended to include the chairmen of the Finance Committee and I Legal Committee as a threesome for negotiations. A report was filed.
HORTICULTURE AND GROUNDS COMMITTEE - Mr. Spears reported that the committee met at the Peristyle to discuss improvements to that area. One suggestion was using wood chips for ground cover; however, further discussion will be held.
Mr. Spears reported a new chipper costing $11,000.00 was purchased; 106 trees were planted on Bayou st. John; the Department of Agriculture and Forestry gave a gift of $5,000.00 matched by Davey Tree Company for pruning trees; and, Tom Campbell, Allen Favrot and Charles Spears will look at the new tubgrinding machine in Jefferson Parish on recycling.
Mr. Spears stated that the Park will receive in excess of $100,000.00 of Hurricane Andrew relief fund to be used for trimming trees; plus employing a temporary person paid by the Department of Agriculture to do a tree inventory of every tree in the Park; and, purchase some additional software for the computer program.
Mr. Hilbert asked if we are still losing Magnolia trees. Mr. Spears explained that this is still happening but no one can I ascertain what is the problem. -8-
A report was filed. LEGAL COMMITTEE - Mr. Snyder reported that Mr. King will undertake the project of an overall look at the Articles of Incorporation and By-Laws to determine a fixed date for the Annual Meeting of the f Association. Mr. Snyder moved for the following resolution be approved:
"Resolved that the delegation by the President of the Board of Commissioners of appointing authority for the issuing of disciplinary actions, up to and including dismissals, for all employees of New Orleans City Park Improvement Association to Charles R. Spears, General Manager, and Mitch R. Tanner, Human Resources Director, and to their successors pursuant to the laws and regulations of the State of Louisiana, including but not limited to civil Service Rule 12.2, Chapter 12 of the civil Service Rules and Article X, section 8 of the State Constitution, is hereby ratified, confirmed and approved."
Mr. Hilbert seconded the motion, and it was unanimously approved.
Mr. Davidson reminded that the Annual Meeting of the New Orleans city Park Improvement Association will be held on March 16, 1993, at 4:00 p.m. and would appreciate everyone attending.
PUBLIC RELATIONS COMMITTEE - Mr. Vehnekamp updated the Marketing Study being prepared by the Loyola University Students. He said they are researching and taking surveys for the first stage. The second stage will be the potential for marketing. Mrs. Stahel I suggested the possibility of having a picture of City Park on the telephone books.
TENNIS COMMITTEE - Mr. King reported that January reflected a profit of $6,623.74 resulting from increased use in rubico courts and tennis lessons. He said that Elizabeth Brinson, tennis instructor, was a very enthusiastic and pleasant young lady who is doing an outstanding job.
The Tennis Pro Shop reflected a loss of $495.97 which is approximately $152.00 less than the loss incurred for the same period in 1992.
Mr. King stated that Mr. Bassich received a request to move the sundial to the tennis facility. The committee approved the removal subject to the approval of the Architecture and Engineering Committee.
Trevor Abernathy, tennis director, signed a contract with The Prince Company which will increase our inventory at the Pro Shop and hopefully increase our sales.
The Louisiana State Hard Court Championships will be held here on March 4-7, 1993. I -9- 48
The archway located between Irby and Anseman streets will be available for advertising various Park events, including tennis tournaments. I Mr. Wade Herrin, expert on rubico maintenance, inspected our rubico courts. He has made an extensive examination and will return in approximately three weeks with recommendations for these courts.
Mr. Bassich will ask Ron cressy to recommend someone to make an analysis of the tennis court sprinkler system.
"No Fault" had completed the remaining hard surface courts. Courts 19-23 are scheduled to be resurfaced in 1994.
The tennis personnel will paint the exterior of the rubico shelter.
A report was filed.
STADIUM COMMITTEE - Mr. Bridges reported that the committee met in the Tad Gormley/Alerion Field Press Box to discuss the upcoming NCAA Track and Field event and also the Tad Gormley debt.
He stated that Mike Millay said there is a possibility of moving the Crescent City Classic to city Park instead of Audubon Park.
FRIENDS OF CITY PARK - Mrs. Stahel reported that the Friends purchased four banners, one in each field of the Quadraplex.
Beth McFarland has been hired part-time as a Special Events I Coordinator. The 1993 Lark monies have been designated for Matching Funds.
Betty Bagert's Arbor Day program was attended by Commissioner Bob Odom, Sheriff Charles Foti and Councilman Peggy Wilson joined by many others. Monies donated by the Office of Forestry and the Small Business Administration were used to plant 106 trees in accordance with the master plan designed by Chris Friedrichs. Mr. Friedrichs's plan is replanting of the Bayou with native materials that were found during Bienville's time.
The Friends will pursue the idea to develop a signature poster. They may conduct an art contest and invite local artist to compete.
Ken Mentel, head of Artistic's Company Theatre, approached the Friends to explore the opportunity of bringing Shakespeare to the Park. Through the efforts of Carolyn Sonnier, Nan Cummins and Beau Bassich request for a grant to The Greater New Orleans Foundation, the request was granted for $1,000 for this project. Everyone has been excited and Peggy Conley has received very positive responses from everyone attending a professional women's breakfast. A modern day version of "Taming of the Shrew" will be presented at Popp's I Bandstand. -10- storyland Artfest, a new special event, will be held on Sunday, April 4, in conjunction with Celebration of the Young Child. Boy Scouts and Girl Scouts will show little children art projects that f can be done at home. The Friends will raise monies through sponsorship opportunities. Sponsorship packages will be for sale for $250.00 or $500.00 each. Storyland will continue one Sunday each month a "show and tell" project giving more pUblicity for the sponsors. Waldemar Nelson is the first benefactor for $1,000.00.
A report was filed.
MUSEUM REPRESENTATIVE - Mr. Hopkins reported that the Museum is scheduled to open on April 14. The roadway improvements on Lelong Avenue is progressing nicely. He said that the Museum Board is very appreciative for the Board's efforts in accommodating on the modifications to the roadway and parking along Dreyfous.
Mr. Hopkins is now participating in the Long Range Planning of the Museum also and hopefully will have joint meetings to benefit both.
EXECUTIVE COMMITTEE - Mr. Davidson stated that the committee has recommended for the Nominating Committee the following: Horace Thompson and Billy Vehnekamp for second terms; Earl Bridges, George Hopkins and Gordon Reische for first terms. Mr. King motioned to approved the recommendation, seconded by Mrs. Carruth and unanimously approved.
Regarding the manager's report, Mr. Spears stated that the bids on the Botanical Garden Education Building were opened today. The low bid was $1,041,000 with no deducts completed in 210 days from I Benchmark Construct ion company. The architect is now ver ify ing the bid. Total funding available was $1,009,000; however, in addition Mrs. Trimble has sold 12 footprints at $1,000 each plus other funds and interest. Mrs. Carruth moved that Mr. Davidson be authorized to sign the contract. Mr. Snyder added, "subj ect to the Architect's approval of the contractor with available funds of $1,020,000." Mr. King seconded the motion and it was unanimously approved.
Mr. Spears distributed a status report to everyone and will continue on a quarterly basis. He invited the new Board members to make an appointment so he could give them a tour of the Park.
Mr. Spears stated that the Quadraplex has too much sand in the infield mix but the controversy will be settled soon. The open date is scheduled for April 1st. Mr. Spears suggested that the Quadraplex be under the Concessions Committee.
Mr. Bassich stated that the Gazebo is up in the Amusement area and is very attractive.
He said that Bill Finkenstein has completed the yearly maintenance of the Carousel and the donation from Bargain Bound will be used to offset the expenses. Mr. Bassich stated that Bill Finkenstein I 6D -11-
would like for us to build a Carousel museum and he would bring his endangered species Carousel here but continue restoration and renovation of Carousels. Mr. Bassich feels this would be an asset I and a tourist destination. Mr. Bassich stated that the fencing around Popp's Fountain was approved funds are being raised for its construction.
Mr. Spears stated that the fence around the Practice Track is near completion.
Mr. Reische mentioned two articles in the Times-Picayune.
There being no further business, the meeting was adjourned by the President at 5:55 p.m.
Dottie Zieg er1 Executive/Recording Secretary
Thomas S. Dav~dson I President
I RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION
WHEREAS, ~r.(;eraldE. Siefken is retiring from active service with the Board of Commissioners of the New Orleans City Park Improvement Association; and
WHEREAS, he has served unselfishly for over 10 years with great dedication and distinction; and
WHEREAS, his service has contributed immeasurably to the growth and progress of City Park and helped the Park achieve the national recognition it now enjoys; and
WHEREAS, ~r. Siefken has given to all areas of the Park but has excelled in his endeavors as a member of various committees involving almost every facet of the Park's operation but mostly Architecture and Engineering and Horticulture and Grounds Committees.
NOW, THEREFORE, BE IT RESOLVED, that the Board of commissioners of the New Orleans City Park Improvement Association hereby commends the aforementioned Commissioner for his excellence of service and dedication to the public good.
BE IT FURTHER RESOLVED, that this commendation conveys unto the aforementioned commissioner the gratitude and appreciation of the Board of commissioners of the New Orleans City Park Improvement Association. r I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF FEBRUARY 1993
Cash on Hand January 31, 1993 $ 25,01l.58
Sources of Cash:
operations $352,346.98
Total Available Cash 377,358.56
Uses of Cash: Operations 234,163.94
Total Cash Used in February 234.163.94
Cash on Hand February 28, 1993 $143,194.62 ======
I INVESTMENTS
Golf Improvement Fund Investments
Cash - FNBC $ 21,448.70
Restricted Investments
Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - U.S. Treasury Bill (due 3/11/93) 124,391. 88 Garden Bldg. - U.S. Treasury Bill (due 4/29/93) 99,320.03
Total Restricted Investments $248,105,17 ======I
; I Palm Drive ",' 'kw Orleans. Louisiana '0 12'1i;> 'i(H~C\!.-'IC\C\S"" FAX S()4-4H~-9412 53 I -2-
The Park's current liabilities as of February 28 are as follows:
Vendor Accounts Payable $149,629.73 Accrued Expenses 52,753.29 Accrued Payroll 53,512.00 Accrued Bonuses 126,823.23 Sales Taxes 23,489.21 Payroll withholdings 10.032.04
Total $289,416.27 ======
In addition the Park had long-term liabilities as listed below:
Notes Payable:
Rides $ 86,737.55 Golf 40,034.92 catering 67,141. 99 I Leases Payable: Royal Investment 16,164.95 Ford Motor Credit 5,122.13 John Deere 15,799.94 Textron 50,428.01 J. I. Case 12,913.86 1st Interstate Bank 11,270.73 Dearborn 26,914.72 GMAC 7,284.26
Total $339,813.06 ======
I r March 17, 1993
MEETING NOTICE AND AGENDA FOR TUESDAY, MARCH 23, 1993 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m.
PLACE: Administration Building, 1 Palm Drive
1. Roll Call. 2. Introduction of Guests.
3. Approval of February 25, 1993 Minutes. I 4. Management Report. 5. Communications.
6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of City Park.
10. Unfinished Business.
11. New Business.
12. Adjournment.
I
; 1 Palm Drive Iii New Orleans, Louisiana '0124.' S(Vt '182-cfSSS.' FAX 5(V! 18'\-')412 55 r March 17, 1993
Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners: Hosted a breakfast for Representative John Alario, Senator Dennis Bagneris and contractors on the Tad Gormley project to thank them for their efforts in obtaining the $500,000.00 to pay the contractors. We still are short about $550,000 to payoff all of the debts associated with the Tad Gormley project.
Met with representatives of a hospital to talk about their being a major sponsor on the dredging project.
Discussed with Reagan Equipment the feasibility of the Park I switching to natural gas for some uses. Met with representatives of Odyssey House for the use of some area in the Park for a fundraiser.
Advertised for bids for the right to operate a pony ring in City Park. Two proposals were received. The Concessions Committee upon the recommendation of staff and evaluating proposals selected the proposal submitted by Pony Tales of st. Rose, Louisiana. A contract will be drawn and processed.
Two more Service Effectiveness Training classes were conducted. 120 employees have now been trained to properly serve our guests. The remainder of the staff will be trained before summer.
Much time has been spent attempting to have the Bayou Oaks Quadraplex finished. Everything is ready except the infields. There is a problem with the infield mix. It is too sandy and therefore soft. The contractor claims the architect approved the material and the architect disagrees. The contractor has added I
; I Palm Drive.' I\cw Orleans. Louisiana 7Ill2'!",' Sill ·1f\.!-'If\XS.' FAX S04-4in-l)412 51p r Page 2
clay and we are evaluating the mix. If no reasonable outcome is obtained, we may be in the position of finishing the project and back charging the contractor. We would then be in litigation between the architect and contractor. We must finish the project. We have leagues and tournaments waiting.
Respectfully submitted,
charlesR:SPeY General Manager I BLB/CRS/dz
I 51
PARK STAllSTICS - 1992 r ,~S OF 2/28/93 CURRErH LAST YEAR CURRENl LAST YE.AR MONfHL.Y MONTHLY Y.LD. Y.LO.
DAILY GREENS FEES - NORTH 1614 1886 3022 3488 SOUTH 1522 2179 2929 4087 E,,(\ST 1879 2101 3491 3624 WEST 3425 2751 6254 4952
MONTHLY GOLF TI(;KETS 95 154 163 269 ANNUAL GOLF TICKETS 7 7 297 279 GOLF CART RENT - 18 HOLE 2700 2962 4542 5233 9 HOLE 447 455 938 781
DRIVING RANGE BUCKETS 6252 8813 LCS534 14T19
TENNIS CTS - RENTAL HOURS 1384 1515 3082 2610
SOFTBALL GAMES - OAY 9 16 9 24 NIGHT 0 1 0 1
PEDAL BOAT - 1/2 HOUR 221 391 407 560 I - 1 HOUR 146 321 286 424 CANOES .. 1 HOUR 102 203 235 266
FISHING TICKET- DAILY ADULT 92 183 211 381 DAILY YOUTH 22 60 76 101. ANNUAL PASS 2 0 2 ?
FISHING RODEO
RAINFALL - INCHES 2M07 11.15 1.0_38 21_44
TOUF! BUSES 642 722 959 .1063 VANS 1.01. 93 194 152
STORYLAND ADMISSIONS 1682 4662 4946 6626 BIRTHDAY PARTIES 3TORYl_AND 4 11 5 15 CAROUSEL 1.4 15 36 3E)
AMUSEMENT RIDES !-'.NTI QUro CARS 1985 697 BUMPER CARS 14:~9 1139 CAROUSEL 5795 9364 fERRIS WHroEL () 0 h~OLLER COASTER 2822 2569 I TIL T--r.\'·WHIRL 1937 141 '; TRAIN 6453 2656 UMBRELLA CARS 719 6'10 f10TORCYCI_ES 708 729 Sl. IDE 1370 989 CASTLE 0 () 56
MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, March 23, 1993 at 4:02 p.m. by the President, noting a quorum was present. PRESENT: Thomas Davidson, President; Commissioners Bagneris, Bridges, Carruth, Conroy, Eumont, Hilbert, Hines, Hopkins, Hurstell, King, Larue, Liggans, Marshall, Meyer, Reische, Smith, Snyder, Stahel, Taylor, Vehnekamp and Young. EXCUSED: Commissioners McFarland, McLetchie, Thompson and Wilson. ABSENT: commissioners Buckley, Favrot, Radelat, Singleton, Solomon and Syracuse. STAFF: Beau Bassich, Charles Spears, Ann spicer and Paul Soniat. GUESTS: 1992-93 Celebration in the Oaks Co-Chairman Mrs. Barbara Hammett, Celebration in the Oaks Consultant Clarence Eckelmann, and Orleans Parish School Board Representatives, Acting Superintendent Barbara Ferguson, Frank Fudesco, Cynthia Caliste, Roy Glapion, Kenny Martin, John Brown, Raynard Sanders and Sheriff Charles Foti. Mr. Davidson asked for any corrections to the February minutes; none were made. Mrs. Carruth moved to accept the minutes, seconded I by Mr. Hilbert and unanimously approved. PAN AMERICAN STADIUM - Mr. Davidson asked Mr. Bridges to report on the status of the Pan American Stadium. Mr. Bridges stated that the committee recommends to defer to vote until the next Board meeting. He said that after the last Board meeting, he received various comments from Board members. The committee incorporated these suggestions into the Lease Agreement and forwarded them to Orleans Parish School Board Representative Frank Fedusco. Mr. Bridges stated that today he heard from Mr. Fedusco around 2:00 p.m. and that some changes were unacceptable and also questionable. Mr. Bridges said that at 2:45 p.m. he heard from Mr. Robert Rosenburg, School Board's Attorney, that he had problems with the Indemnification and Default provisions and could not recommend to his clients that they sign the Lease Agreement in its present form. Mr. Bridges told him that it was not feasible to incorporate these changes and then meet with the Executive Committee to finalize the Agreement before today's Board meeting. Mr. Bridges said hopefully, by next Board meeting negotiations will be completed. Mr. Hurstell wanted assurance that this Lease Agreement would be voted on by the Orleans Parish school Board. Mr. Bridges stated that there will be a provision that the Lease Agreement will be executed and adopted by the Board. Mr. King questioned if the School Board wanted to remove the Hold I Harmless and Indemnification provision? Mr. Bridges said no, but -2-
basically, there are three (3) changes. Mr. Bridges stated that I the Hold Harmless and Indemnification provision has always been the same since the first draft. Last Friday, Mr. Rosenburg received the draft but never had the opportunity to review until today. Mr. Bridges told Mr. Rosenburg that it was not feasible to finalize the Lease Agreement today. Mr. Hopkins questioned if we were required by state law to advertise to allow equal opportunity to any other interested parties to bid for Pan American Stadium Lease? He asked for the Legal committee to review this issue since we are possibly making a commitment for a public facility in the Park to be redesignate for a different use for a significant period of time. Mr. Bridges agreed. At this time, representatives from the Orleans Parish School Board entered the meeting. Mr. Eumont asked Mr. Bridges for his comments on the lease. Mr. Bridges stated he plans to meet and negotiate with Mr. Rosenburg and the committee to review and incorporate the changes as agreed upon for final agreement. He will then present the revised final agreement to the Executive committee before returning to the Board for approval. Mr. Eumont suggested that after negotiations have been made, a copy 1 should be sent to the Board for review prior to the next Board meeting. Mr. Bridges agreed. Mr. Bridges said that on the latest draft, which was distributed today, has the italicized suggestions made by Board members at the last meeting and incorporated into the lease. He stated that also attached is the School Board's renovation plan with cost estimates. Mr. Eumont stated that the School Board's renovation plan was very general and not specific. Mr. Bridges stated that there is a provision in the lease that all specifications on renovations must be approved by the Architecture & Engineering committee (A&E) and then the Board of Commissioners. Mr. Eumont questioned what would happen if we do not agree on a specific plan? Mr. Bridges felt that both parties are trying in good faith; however, we would have to negotiate further. Mr. King felt confident if the A&E Committee approved the renovations first; so would the Board. Mr. Eumont agreed since the plans were general and not very specific. Mr. King asked for renovations to be more specific when approved by the A&E Committee. Mr. Snyder stated that the School Board must have had some specifics in order to determine the cost estimates. Mrs. Carruth questioned why Exhibit A was not attached? Mr. Bridges explained that this was one of the matters to be resolved. Mr. Davidson questioned if a meeting was held early, could a final I draft be sent to the Commissioners shortly? Mr. Bridges replied absolutely and will be sent approximately a week before the next -3-
Board meeting. Mr. Davidson stated that with this consensus, the Lease Agreement will be deferred to the next Board meeting. I Mr. Bassich stated that the SPCA representatives were outside the meeting with a gift for the Park.
Mr. Fedusco interrupted and asked if he could speak?
Mr. Davidson replied certainly but the matter was definitely deferred because certain details still had to be determined.
Mr. Fedusco expressed his disappointment and hoped to get a positive vote today, at least a vote in concept. He said they had been negotiating for months and every time language is added, they had agreed to it basically. He feels there is no risk to the Park, the School Board has their own insurance and everything must be approved prior. He would like a posi ti ve vote to give some indication to favor leasing the facility.
Mr. Hopkins questioned if the attorneys for the School Board asked for more time to review the contract? Mr. Bridges replied that this was not correct. He said the attorney called this afternoon and that his suggested changes in the Indemnification and Hold Harmless provisions were all not in agreement and he could not recommend the Lease be finalized today. Mr. Hopkins appreciated his remarks and also the opportunity to read the revised draft of this long term commitment. I Mr. Eumont stated that there is a possible risk that we could sign this Lease for 10 years and within a year get the stadium back in poor shape with no revenue. Secondly, a Rock Concert could be held and we could not reasonably withhold consent because "reasonable" is not defined in the contract. Mr. Fedusco stated that this is the Park's language. Mr. Fedusco said he understood that the Lease could not be agreed upon today because portions are still pending. He felt, however, that it was not unreasonable to ask for some positive indication that this Lease will be a successful event. Mr. King stated that the concept has already been approved in general at previous meetings but the details must be discussed.
Mr. Davidson stated that we are prudent if we take our time and disclose all changes and terms in the appropriate manner to all commissioners because of this important situation. He said we have worked diligently to incorporate everyone's ideas to get a consensus of the Board. Mr. Snyder added that from all negotiations, he saw no reason why the Lease won't ultimately be signed. He felt that both sides were earnestly working to get this accomplished. Mr. Davidson stated that this is important from all standpoints to do it right the first time and get the consensus.
Mr. Fedusco questioned if there was a time period for an answer? Mr. Bridges stated that he felt the time deadline to have the Agreement finalized is the next Board meeting. He will meet with I the Executive Committee and also with Mr. Fedusco to review the -4- modifications before presenting to the Board.
Mr. Hopkins suggested to have the A&E Committee review the Lease and make recommendations to the Executive Committee and Mr. Bridges. Mr. Smith, Chairman of the A&E committee, agreed. The I meetings will be held within the next two weeks.
Mr. Bridges stated that the A&E Committee's involvement will not change the provisions but only make it more specific. He said the committee could begin reviewing the latest version that was distributed today. Mr. Hilbert asked if the A&E committee could review the architect drawings. Mr. smith stated that the committee thoroughly reviews plans; however, the details were probably not available yet but the committee will get involved in their Master Plan. Ms. Ferguson thank the Board for allowing them to enter the meeting. She said that the Lake vista Property Association asked them to abolish their plans of constructing a stadium by Kennedy High School but would give full support on leasing Pan American. Ms. Ferguson stated that the athletic program is in jeopardy and needs our assistance to lease this facility to improve the quality of life for these students. She fUrther explained in detail the situation of the disadvantaged children in Orleans Parish. The School Board representatives departed the meeting.
Mr. Hilbert explained, so not to judge too harshly the situation, the background of Pan American Stadium which has always been a I break-even facility. He said the Park has always tried to keep the field in good condition, although, it's puzzling that they think they can do a better job with insufficient funds. He said last year, in order to help them, we offered the Pan American Stadium concessions to the School Board for football games, but they did not respond. He said for them to make City Park the scapegoat and try to intimidate us, is the reason we feel very uneasy and cannot understand what they really want. Mr. Hurstell remarked we should have reminded the School Board of this offer and question their reason for not responding.
Mr. Snyder stated that he sympathized with Ms. Ferguson's frustrations and predicament but they are trying to lay off on City Park Board the responsibility of the School Board. Mr. Snyder said that Ms. Ferguson has stated many times that each high school in other cities and parishes have their own stadium. He explained that the Park receives no operating funds from the city or state but is furnishing the School Board with a stadium. He feels that even though the Park is furnishing this facility at a reasonable rate of $1.00, Ms. Ferguson is criticizing the Park which is very unfair. Mr. Snyder stated that it is the School Board's responsibility for not furnishing a stadium. He said notwithstanding we still should move forward and negotiate. Mr. Reische agreed to get this lease resolved but feels it was unreasonable to submit changes to the lease this afternoon and I -5-
expect to finalize it today.
Judge Taylor, a new Board member, asked to address the Board. He I stated he appreciated the additional background but was aware of the situation beforehand. He said any negotiations that this Board may enter into a public body of Orleans Parish are going to be lopped sided and be looked upon condescending on our part. He said that he admired the integrity of the Park Board and was pleased with their high standards of not allowing anyone to influence their judgment. Judge Taylor remarked that he has a deep commitment to all children, not just disadvantaged ones, in the entire community but this was positive for the entire community. He expressed it would be anything other than foolish to think that the Board who has operated the School System up to now has been less than mismanaged. He said he was very comfortable with what the Park Board is doing now. Mr. Davidson thanked him for his comments.
Mr. Hurstell stated to correct our February minutes and state that Mr. Fedusco is not an attorney but a negotiator.
Mr. Bassich stated that the SPCA will donate to the Park an old share of City Park Amusements Stock that was found, which Bartholomew Murphy had issued for a capital investment of $30,000 to build the Carousel and Building. He said three representatives came but, because of time taken for the previous discussion, will return to present the Certificate at the next meeting. Mr. Bassich asked that the SPCA be first on the April agenda to make this I presentation. REPORT OF OFFICERS: No Report.
CELEBRATION IN THE OAKS - Mr. Bassich introduced "Celebration in the Oaks" Executives Paul Soniat, Janet Larue, Barbara Hammett and Clarence Eckelmann.
Mr. Soniat, Botanical Garden and "Celebration in the Oaks" Director, made a presentation of this event. He stated that Clarence Eckelmann worked "Celebration" first as a NOPSI employee, retired, and is now a Park consultant. Mr. Soniat stated that both Janet Larue and Barbara Hammett have agreed to remain as Co Chairmen for 1993.
Mr. Soniat explained that he became involved when Mrs. Mary Rogers, a Board member in 1985, originally presented a concept of a Christmas display to the Board of Commissioners. The Board asked Mr. Soniat to undertake the project with only $2,500. He agreed and called it "Holiday Celebration" but it was not very successful for the first two years.
Mr. Soniat remarked that in 1987 when WWL and NOPSI became major sponsors, the event expanded and now has grown from 17 days to 37 days in 1992. He stated that NOPSI paid all expenses, direct costs and in-kind donations of infrastructures in 1987. Through the I years both WWL and NOPSI have been very generous major sponsors. -6-
Mr. Soniat stated that this past year for "Celebration in the I Oaks", Clarence Eckelmann was responsible for the RTA donating a Caboose to house a generator for music and lights on the train. Mr. Soniat explained the 1987-92 Revenue Summary which was distributed for Walk-thru, Drive-thru, Preview Parties and fundraising. He stated that Botanical Garden, Amusements, Storyland and Food & Beverage Departments have benefitted from this event. In order to increase the spectacular Drive-thru, Mr. Soniat stated that the committee will request $50,000 for improvements to infrastructures and decorations. If these funds are approved, the Drive-thru rates will increase from $3.00 to $5.00.
Mr. Bassich stated that this event has generated revenue for the Park and unless we increase the Drive-thru and make it more appealing, we could lose visitors. NOPSI's contributions will be considerably less this year and the Park needs to compensate, especially for the electrical installation requirements for expansion. ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Smith reported that the committee discussed the proposed renovations to restroom facilities in Amusements. The estimated budget cost of Mr. Davis Jahncke's proposed scheme, which includes ADA standards, would be approximately $30,000. Since funds are not available, this project will be considered for the future. Mr. Smith stated that Mr. Davis Jahncke submitted a proposal for a I 5-year plan for additional attractions, walkways, etc in the Amusement Area. His proposed cost for this stUdy is $1,600. The committee recommends to the Board to retain Mr. Jahncke for this study and that he works closely with the Park staff and Concessions Committee to determine which attractions should be scheduled and their locations. Mr. Hopkins moved to accept this recommendation, seconded by Mrs. Conroy and unanimously approved.
Mr. Smith stated that Mr. Spears will be meeting with Mr. David Waggonner of Waggonner & Ball Architects to request a Code Review of the Casino Building.
Mr. Smith stated that the committee requested any proposed improvements by the Orleans Parish School Board in Pan American stadium be reviewed in the early planning stages by the A&E Committee. If this agreement is consummated, the committee will work closely with them and approve all improvements.
A report was filed.
CONCESSIONS COMMITTEE - Mrs. Larue stated that the committee approved a rate increase from $3.00 to $5.00 per passenger vehicle for Drive-thru of "Celebration in the Oaks" contingent on the Board's approval of $50,000 for improvements.
Mr. Hurstell said the committee recommended to enter into a contract with Pony Tales for one (1) calendar year. The rental I -7-
rate will be $200.00 per month. I A report was filed. FINANCE COMMITTEE Mr. Reische reported that 1993 February financials reflected a net loss of $116,695 compared to a budgeted net loss of $98,673 versus a net loss of $53,486 in 1992. There were substantial purchases, repairs and maintenance which caused this significant loss.
A claim was filed to the Office of Risk Management for the theft loss of $16,225 by a city Park Policeman.
Mr. Reische stated that Mr. Spears reported on his request to the Executive Committee of the Friends for matching funds up to $100,000 for the construction and furnishings of the Botanical Garden Education Building.· These funds are needed to ensure the commencement of construction of this building. The Committee recommends to the Board that they make a formal request of the Friends for these matching funds. Mr. Reische moved to accept this recommendation, seconded by Mr. Hilbert and unanimously approved.
Mr. Reische reported that because of the lack of success in obtaining grant money for the Children's Education Program, Mr. Spears will make a formal request to the committee in April.
Mr. Davidson questioned Mr. Reische if the committee needed a firm proposal and budget for the request of $50,000 for "Celebration in I the Oaks"? Mr. Reische replied it would be very helpful to have some indication on how the money will be spent.
A report was filed.
DEVELOPMENT COMMITTEE - No Report.
GOLF COMMITTEE - Mr. Davidson congratulated Mr. Marshall on being named one of the five outstanding businessmen by Junior Achievement. Everyone applauded.
Mr. Marshall reported that the committee met with a representative of Cost Inc. to look over the areas by the Driving Range on Filmore Avenue and Wisner Blvd. and the Amusements to determine the best location for a Putt Putt Course. He was astounded that both locations were ideal with good exposure. The representative will send some schematic drawings and income projections for each location.
Mr. Marshall stated that the representative explained the different types of Putt Putt Courses for the locations in Amusement and Golf areas. He suggested for a 36-hole first-class facility costing between $300,000-$400,000 for more serious players in the golf area. The one in amusements would cost between $50,000-$60,000 but would accommodate younger groups. Mr. Marshall stated that this I could produce excellent revenue. He also said that a Committee -8- member indicated that his bank would be willing to fund the project. Mrs. Hines stated that the area by the Driving Range is well I lighted and safe to bring children.
Mr. Reische questioned if there was any financial arrangement? Mr. Marshall stated that there wasn't any yet but they are willing to be paid from the proceeds. He said the engineer indicated that on the smaller course, the $50,000 debt could probably be paid off in one year; however, the $350,000 course would take longer.
Mr. Marshall stated that security will be needed but the materials used for the courses are synthetic and almost maintenance free. He said once the obligation is paid, the facility will be owned by City Park.
Mr. Snyder stated that we will need more neighborhood input and secondly, adopt the changes to the Master Plan. Mr. Hopkins suggested that if this proposal on specific areas become developed, then the information should be available to the Long Range Planning Committee. He suggested to include this proposal on the agenda of the next meeting of the Long Range Planning Committee and asked if Mr. Marshall would join. Mr. Marshall agreed. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Bassich stated that the I Park will receive approximately $180,000 from the Hurricane Andrew Relief Program to help with our damaged trees. The Park will contract with tree trimmers to repair our trees. Mr. Spears stated that by the authority of the Agriculture Department the Park will hire one or two persons to do a complete tree inventory. The Agriculture Department will reimburse the Park on a monthly basis. Mrs. Stahel stated that Torn Campbell and Betty Bagert have been pursuing these funds.
LEGAL COMMITTEE Mr. Snyder said that everything had been reported. Mr. King stated that he will have the By-Laws updated in two months.
PUBLIC RELATIONS COMMITTEE Mr. Vehnekamp reported that the committee will continue to inquire about putting City Park on telephone book covers; however, the Phone Company has said they no longer do this.
He stated that the committee is pursuing some ideas, such as a feature program on the Angela Hill show; creating a weather station in City Park; landing a weekly spot on a local TV newscast program and working more closely with the Tourist commission.
Mr. Vehnekamp said the next step that the 19 Loyola students will conduct is a face to face survey in Orleans, Jefferson and St. I Tammany Parishes. A report on the survey will be reviewed in early May with all department heads. The students will then present specific recommendations and plans to the Board of Commissioners. -9-
TENNIS COMMITTEE - Mr. King reported that the financial statements reflected a Tennis profit of $3,992.87 and Tennis Pro Shop profit of $210.89 for February.
I Mr. King stated that Trevor Abernathy reported that the State Hard Court Championships was a great success. The Crescent city Junior Opens is SCheduled for April 2-5 and the Annual Oilmen's Tournament is scheduled for April 16-18.
He said the recently received new maintenance equipment is helping tremendously for court maintenance.
Mr. King stated that No Fault will give us a discount on bags of rubico. He said that the committee is also pursuing the feasibility of purchasing new windscreens and that Mr. Abernathy will inspect the ones at New Orleans Lawn Tennis Club. Because of inclement weather, Mr. Wade Herrin was unable to inspect the area around court 10 for elevation readings but will return.
Mr. King stated that Mr. Turner reported that Amos Fogleman and several other volunteers did an excellent job of cleaning the men's restroom in the Rubico Shelter Building. An ex-president of the Contractor's Association will possibly get some apprentices to help renovate the Rubico Shelter Building with the Park furnishing the materials.
Mr. Bassich reported that Ron Cressy will evaluate the sprinkler I system and will give his recommendations. Mr. King stated that computer software will be purchased for $400.00 to use for tournaments. Each tournament will be billed for $100.00 for the use of the software which will be a more efficiently run tournament.
A report was filed.
STADIUM COMMITTEE - Mr. Bridges reported that Mr. Reische, Chairman of the Finance Committee, attended the meeting to make a presentation and suggested to the committee to curve spending. Mr. Bridges stated that Mr. Spears suggested that ~ is important to see if the opportunity exists to lure the Crescent City Classic to city Park. Mr. Bridges will contact someone and will report back to the committee.
Mr. Bridges stated that Russell Doussan was contacted by a promoter who is interested in having a Musical Festival at Tad Gormley Stadium/Alerion Field instead of UNO where it was held last year. The promoters would compensate the Park $20,000, pay all expenses and we would assume no obligations or responsibilities. ,- Mr. Spears reported that 91 high schools will participate in the WGNO Invitational Track Meet this Saturday in Gormley Stadium. -10-
Hopefully, concessions revenue will be profitable.
Mr. Snyder stated that he reviewed a letter of intent for the 1st Annual Jimmy Buffet Parrothead Festival to be held at the Tad I Gormley Stadium/ Alerion Field and gave his recommendations to Russell Doussan. The formal contract is being processed.
FRIENDS OF CITY PARK - Mrs. Stahel reported that the Louisiana Urban Forestry Council's 1993 Award for Urban Forestry Management was presented to the Friends of City Park.
She stated that the Friends' Board was delighted to honor the request of Mr. Spears of $100,000 to the Botanical Garden Education Building to give the Park the assurance they needed to sign the contract and the guarantee of available funds. Also, the Friends donated $25,000 in 1990 and 1991, as well as, "Celebration in the Oaks" Preview Parties 1991 and 1992 funds of $24,000 to the campaign.
The Louisiana Office of Tourism's 1993 "Louisiana" magaz ine carried a full page ad promoting Historic New Orleans Trace. Peggy Conley and Ann Spicer are working with NOMA and Longue Vue to develop this new venture.
Story land Artfest is scheduled for April 4th; Shakespeare is May 1st, 2nd, 8th, 9th and 15th; Kids' Day is May 16th; and Tennis Tournament on May 18th and 19th. A report was filed. I LONG RANGE PLANNING COMMITTEE - Mr. Hopkins reported that the update of the Master Plan was presented at the Annual Meeting of the New Orleans city Park Improvement Association meeting on March 16. The new Parking lots were discussed. He thanked the Commissioners for attending because this is very important for future development of the Park. He said all in attendance were inclined toward the recommendation of the Master Plan changes with the exception of Mr. Val Dansereau, restaurateur, who feels it is a disadvantage to his business.
Mr. Hopkins happily announced that Mr. Hilbert has agreed to be Co Chairman of the Long Range Planning Committee.
Mr. Hopkins stated that the New Orleans Museum of Art (NOMA) has received a proposal from our engineering consultant, Burk Kleinpeter to further develop the planning of the parking lot in the meadow. He said all plans generated by the consultant would be subject to review by the A&E Committee and all expenses paid by NOMA. Mr. Hopkins moved that the Board of Commissioners of City Park acknowledges and approves the engagement of Burk-Kleinpeter by NOMA to prepare plans and specifications for the new parking lot in the Meadow next to Lelong. Mr. Snyder questioned if the Park would receive any consideration I -11-
for the use of this land that belongs to the Park and not to NOMA? Mr. Hopkins replied "yes" and suggested that the details for the use of the land be review and an agreement convected between the Park and NOMA. Mr. Hopkins stated when Burk-Kleinpeter returned I the preliminary estimate for the cost of the parking lot of $250,000 including landscaping and lighting, the cost of the drainage was $110,000. He said this will directly benefit the Park. Mr. Snyder seconded Mr. Hopkins' motion and it was unanimously approved.
Mr. Davidson asked the Nominating committee to meet before the next Board meeting. He asked Board members to submit to the committee their recommendations.
Mr. Snyder moved that a formal policy be established stating that before we approve any capital projects or acceptance of donations of in-kind, that it is accompanied by a statement of the impact on the operating budget. Mr. Eumont seconded the motion and it was unanimously approved.
Mr. Bassich remarked that the dredge is removing the water hyacinths between Harrison Avenue and will go all away to Robert E. Lee Blvd. In time they will disintegrate, become nutrients and will be used in our planting areas.
There being no further business, the meeting was adjourned by the I President at 6:00 p.m.
/ ' ~dZL2 :;&v Dottie Ziegl~ Executive/Recording Secretary
----j av',{"--" Thomas S. Davidson President
I I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF MARCH 1993
Cash on Hand February 28, 1993 $ 143,194.62
Sources of Cash:
Operations $502,403.86
Total Available Cash 645,598.48
Uses of Cash: Operations 547,597.82 Debt Service 6/697.57
Total Cash Used in March 554/295.39
Cash on Hand March 31, 1993 $ 91,303.09 ======
I INVESTMENTS
Golf Improvement Fund Investments
Cash - FNBC $ 21,448.70
Restricted Investments
Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - U.S. Treasury Bill (due 6/10/93) 124,159.51 Garden Bldg. - U.S. Treasury Bill (due 4/29/93) 99/320.03
Total Restricted Investments $247,872.80 ======I
; 1 Palm Drive ,,' '.Jew Orleans, Louisiana 70124 '.' )04-4K2 '1888.' FAX 504483-9412 70 I -2-
The Park's current liabilities as of March 31 are as follows:
Vendor Accounts Payable $270,086.98 Accrued Expenses 56,079.74 Accrued Payroll 61,584.07 Accrued Bonuses 115,823.23 Sales Taxes 34,388.69 Payroll Withholdings 10.758.53
Total $548,721. 24 ======
In addition the Park had long-term liabilities as listed below:
Notes Payable:
Rides $ 85,301. 55 Golf 38,120.62 catering 65,460.29 I Leases Payable: Royal Investment 15,486.51 Ford Motor Credit 4,646.01 John Deere 14,774.84 Textron 47,786.99 J. I. Case 11,407.24 1st Interstate Bank 10,797.62 Dearborn 26,473.16 GMAC 6,905.92
Total $327,160.75 ======
I 11 I April 21, 1993
MEETING NOTICE AND AGENDA FOR TUESDAY, APRIL 27, 1993
MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK
TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive
1. Roll Call.
2. Introduction of Guests.
3. Approval of March 23, 1993 Minutes.
4. Management Report. I 5. Communications. 6. Report of Officers.
7. Report of Committees.
8. Report of Museum Representative.
9. Report of Friends of City Park.
10. Unfinished Business.
11. New Business.
12. Adjournment.
I
; 1 Palm Drive .... New Orleans. Louisi'lI1a 70124 ..' S()4-4~2i8~~"· FAX 501-4~3-')412 ~~~-~~ -~~---~------, 7;;;' I April 21, 1993
Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124
Monthly Report
Dear Commissioners:
The 48th Big Bass Rodeo was conducted on Saturday, March 27. There were 1701 registered. This was the third largest registration ever and everyone had a great time. This is the oldest freshwater fishing tournament in the United States.
Attended an Americans Disabilities Act conference at Baton Rouge sponsored by State Government. City Park has submitted all requested data and is busy complying with the new Federal Law.
The Quadraplex is now fully open. 12 games are being played each night, Monday through Friday, with tournaments every weekend. I Only one weekend is open through August. The facility is 80% booked through October.
Spoke to city Park Avenue Neighborhood Association, Faubourg - st. John Neighborhood Association, Lake vista Women's Club and the Louisiana Restaurant Association.
Much time, effort and research has been spent this past month with meetings and deliberations concerning the Botanical Garden Education Building and the Pan American Stadium lease.
Worked with the Urban Forester in preparing an application to the state Department of Forestry in the amount of $172,050 to conduct a tree inventory, prune 200 trees, relieve soil compaction and plant 180 trees. The funds will be provided by the Hurricane Andrew Federal Assistance Program.
Met with Ann Frazier of Loyola School of Marketing to be updated on the Student city Park Marketing study. Final reports are due in May.
Many members of the staff joined a few Board members in taking advantage of the invitation to tour NOMA's renovated and expanded I facilities.
; 1 Palm Drive ·ii t'iew Orleans, Louisiana 701241;,' so4 4~24~~~ii FAX S044~3 9412 73
Page 2
I "In-kind" services of the Mosquito Control Board is almost finished. They have been removing the water hyacinths prior to beginning the dredging project. This donation of services is most helpful as matching funds for the Wallop-Breaux funds grant.
As requested at the special board meeting a copy of the letter sent to the various caterers and the present catering policy is attached.
Respectfully submitted,
/7y<'L(Y l{j (l44~ L.j'.;au L. Bassich Executive Director GeneralCh~~ Manager
BLB/CRS/dz I
I PAF?K STATISTiCS "' 1992 I AS OF 5/51/95 CURRENT LAST YEAR CURRENT LAST Yf'CAR MONTHLY M() NTi-IL" Y Y.LO. Y.LD.
DAIL_Y GREENS FEES -" NORTH 1623 2431 4645 5919 SOUTH 1862 3222 4""191 ""1309 I,,:AST 1905 2""129 5~-)94 6555 WEST 2948 35""12 9202 8524
1-10NTHL Y GOLF TICKETS 175 217 558 486 ANNUAL GOLF TICKETS 2 2 299 28J, GOLF" CAfn RENT --, :1.8 HOLE 2795 4245 7337 947H 9 HOLE 451 (,15 1389 .139(,
DRIVING FlANGE BUCKETS 8')54 1.1221 22088 26000
TENNIS CTS ,- RENTAL HOURS 1.8~50 1645 4912 425~5
~30F TBALL GAMES - DfW 32 7 41 31 NIGHT 0 0 0 1.
EOAC BOAT - 1/2 HOUrl 559 564 766 1124 - 1 HOUR 400 495 686 919 t - 342 456 608 CANOES 1 HOurl 221.
FISHING TICKEl'- DAILY ADULT 244 577 455 95B
DAILY YOUTH 78 J,.<.....4, '?" 154 223 ANNUAL PASS 2 ,12 4 14
FISHING RODEO 1701 1459 1701 1459
RAINFALL -- INCHES 7.22 7.44 17.60 :?s .. se
TOUR BUSES 793 868 1752 ,1931 VANS ,Ul a5 305 257
:,nORYL.AND ADM I SS IONS 5596 6199 10542 .12825 aIRTHDAY PARTIES STORYLAND 23 35 28 50 CAROUSEL 14 19 50 54
AMUSEMENT RIDES !)NTI (JUE CARS 8417 5747 10402 6444 BUMPER CARS 1382 22~~0 8821 3369 CAROUSEL 8983 8313 14778 17611 FEr-mIS WHE,EL 0 2069 0 2069 FWLU,R COASTER 118I3 6914 14695 9543 I T1 LT -A---WH1 RL_ 6705 2706 8642 412,1 TRAni I918 6112 14311 8828 UMBRE:LI __ A CARS 318.1 5372 4500 4042 MOTOf-!CYCL_E:S I08 129 SLIDE 8544 2209 9114 519B 75
April 8, 1991
Dear Sir/Madam,
We would like to take this opportunity to correct some misconceptions about City Park's structure and operation. City Park in New Orleans is a state of Louisiana agency under the division of Culture, Recreation and Tourism. Since 1891, the Park has been managed by a board of 31 members, 21 elected and 10 appointed. City Park receives no operating funds from the City or State, but both have helped us with Capital Funds Projects. The Park relies on self generatged funds for its day to day operation. Revenue from golf, amusements, tennis and food and beverage are some of the ways we generate our operating fund of 6 million dollars.
City Park Food and Beverage Services and City Park Catering, (i divisions of Friends of City Park, have had an exclusive contract with I City Park Improvement Association for food and beverage service within the Park. These operations submit 1001. of their net revenue to City Park Improvement Association to help fund the operating budget. Eventhough these businesses have rights to service in the Park, we would like to welcome other food service companies to OUr scenic 1500 acres.
Please refer to the enclosed fee sChedule for rates that apply to other food service companies. To thank planners an caterers who sell City Park's facilities to their clients, we are offering a 151. discount on the rental fees listed. City Park has some of the most beautiful and unique sites for special events in the New Orleans area. Arrangements to bring your clients for site inspections can be made through the Catering Sales Manager, Elaine Boos, at 488-2896.
I 'lip
We would like to invite you to an informal meeting to answer your questions and hear your suggestions. Please Join us at the Casino on Thursday, April 25, 1991 at 5:00 p.m. R.S.V.P. 488-2896. We look forward to meeting you on the 25th.
Sincerely,
Beau Bassich Charles Spears EJ David Swafford Food & Beverage Director Enclosures (I (. 11 CATERING REGULATIONS Caterer must provide a current occupational license and Board of Health certificate. Caterer will provide, at its own expense, general liability insurance providing bodily injury, death and property damage insurance not for less than one million dollars per occurrence; one million dollars aggregate. The required insurance must be issued by a company authorized to do business in the state of Louisiana with a policy holder's rate of at least "A". The policy must be the standard form, issued with Friends of City Park and City Park Improvement Association as additional insureds. Caterer must be self contained. All serving utensils, cooking and kitchen equipment, china, flatware, linens, tables, chairs, etc. are to be provided by the Caterer. City Park provides no equipment unless it ( is rented to the Caterer through City Park Catering. . Caterer is responsible for any refuse created by its operation. All I refuse must be bagged and placed in recepticals provided by City Park. The Caterer and City Park Supervisors together will inspect the area for cleanliness. ALL accidents are to be immediately reported to City Park Police. 18 Fees for Private Events Location Rent Catering Permit Clean Up/ Fee r Damage Deposit (per person) Marconi Meadow $500.00 $2.00 $200.00 Casino $400.00 3 hours $2.00 $200.00 Botanical Garden $500.00 3 hours $2.00 $200.00 Carousel $500.00 3 hours $2.00 $200.00 Peristyle Day $150.00 9am-5pm $2.00 $ 50.00 Peristyle Night $250.00 9am-l0pm $2.00 $ 50.00 Picnic Shelter Day $ 75.00 9am-5pm $2.00 $ 25.00 Picnic Shelter Night $ 85.00 9am-l0pm $2.00 $ 25.00 Golf $2.00 $ * Tennis * $2.00 $ Tad Gormley Day $700.00* $2.00 $300.00* Tad Gormley Night $1000.00 $2.00 $300.00 Pan Am Day $450.00 $2.00 $300.00 Pan Am Night $600.00 $2.00 $300.00 Free Space $1.00/per _I 2. * * person (. Catering fee with City Park retaining beverage rights 2 With a $25.00 minimum. Planners and Caterers call in advance. As soon as Food ~ Beverage is advised by caterer and paid deposit, City Park will make sure that area is made presentable for party. Deposit is refundable if the area is left clean. Security Officers and City Park Supervisor an site (when required) are at the planner or caterer's expense. (. MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, April 27, 1993 at 4: 03 p.m. by the Vice- President, noting a quorum was present. PRESENT: Charles Snyder, Vice-President; commissioners Bagneris, Bridges, Carruth, conroy, Eumont, Favrot, Hilbert, Hurstell, King, Larue, McLetchie, Meyer, Reische, Singleton, Smith, Solomon, Stahel, Vehnekamp, Wilson and Young. EXCUSED: Commissioners Davidson, Hines, Hopkins, McFarland and Thompson. ABSENT: Commissioners Buckley, Liggans, Marshall, Radelat, Syracuse and Taylor. STAFF: Beau Bassich, Charles Spears and Ann Spicer. GUESTS: Joel Warner, Executive Director of the SPCA, Katherine Olivier, representative of the SPCA; School Board representatives Acting Superintendent Barbara Ferguson, Attorney Robert Rosenburg, Frank Fedusco, Roy Glapion, Paul sens, J. Berengher Brechtel, Ed.D., Gena Lenfant, Kenny Martin; Mrs. Stewart Farnet, a concerned citizen and Mr. Edgar Veillon from Louisiana wildlife Federation. Mr. Snyder explained that he was presiding because President I Davidson was out of town and President Elect Hopkins had an operation on an achilles tendon. Mr. Snyder welcomed the SPCA representatives. Mr. Warner presented the Park, for its history, a City Park Amusements Stock Certificate No. 21 dated 1906 for one share. A corporation was formed by Bartholomew Murphy to sell stock to build the Carousel for $30,000. Mr. Snyder thanked him for his interest and for being a friend to City Park. Everyone applauded. At this time the SPCA representatives departed and the School Board representatives came in. Mr. Snyder asked the School Board representatives to introduce themselves. He thanked them for coming and the interest shown for working and putting together something for the whole community. Mr. Snyder asked for any corrections to the March minutes. Mr. Hurstell wanted to change on page 1, under Pan American Stadium, 2nd paragraph "voted on by the Board of Commissioners" to "voted on by the Orleans Parish School Board". No other changes were made, Mr. King moved to approve the amended minutes, seconded by Mrs. Stahel and unanimously approved. Regarding the management's report, Mr. Spears added that I tentatively May 15 will be the dedication date of the Softball -2- Complex. He said we are waiting on the availability of Mayor Barthelemy. Mr. Hurstell, chairman of the committee who originally represented the project, has agreed to catch the first ball. Mr. Bassich thanked Councilman Singleton for setting up the meeting I with Ms. Cheryl Cramer with the School Board to settle the indifferences on the Pan American Lease. PAN AMERICAN STADIUM - Mr. Bridges stated after negotiations with Ms. Cramer and the School Board, it was agreed to change the indemnity provision to read that the School Board will indemnify the Park for their acts or omissions of the Lessee that leads to the indemnification obligation. This indemnification obligation is not limited to the extent of available insurance proceeds. If it is the Park's negligence then there is no indemnification obligation. The Office of Risk Management was consulted and approved the wording of the indemnification provision. Mr. Bridges asked for a motion that the Board approve President Davidson be authorized to execute the Lease Agreement for Pan American Stadium on behalf of City Park Improvement Association with the Orleans Parish School Board. Mr. Hurstell moved to accept this request, seconded by Mrs. Bagneris. Mr. King asked for an amendment to the motion that .in the absence of Mr. Davidson, who was out of town, since time was in the essence, that the next in line be authorized and have power to sign on behalf of the Board of I Commissioners. Both Mr. Hurstell and Mrs. Bagneris agreed to accept the amended motion. The motion was unanimously approved with the exception of Mr. Eumont and Mr. Solomon who opposed. Mr. Snyder said this was a big day for all concerned and thanked everyone. He expressed his appreciation for the Board of commissioners for their cooperation including Councilman Singleton's in helping to complete the lease. He hoped that all the children and the community are the real beneficiaries for the improvements planned for the stadium. Councilman Singleton thanked the commissioners. He said a lesson should be learned from this that when the right people are together, problems can be solved. Mr. Hurstell appreciated Mr. Bridges' hard work and outstanding job for completing this lease with the representatives of the Orleans Parish school Board. Mr. Bridges was given an overwhelming applause. Ms. Ferguson expressed her thanks and appreciation on behalf of the School Board for Mr. Bridges and the Board of commissioners for their cooperation and assured that the Park could depend on the School Board to continue to renovate the Pan American Stadium Which will enhance the entire community. Mr. Sens stated that he appreciated the faith shown to the School Board by the Board of Commissioners and that this was a great day I 81 -3- for the children in the community. He said, as a School Board member who represents this district, he expects all obligations will be fulfilled and will volunteer his services for any concerns. I Everyone applauded. At this time the School Board representatives left the meeting. Mr. Snyder welcomed Mrs. Stewart Farnet who just entered. ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. Smith recapped the last two weeks of meetings on the Botanical Garden Education Building. He said at the April 13 public hearing meeting, the Park received opposition from six groups and five individuals who requested a delay of the project until further information was received. The six groups were Environmental Corps Committee of the Louisiana Wildlife Federation, League of Women Voters, Save Our city's Parks, City Park Neighborhood Association, Faubourg Marigny Association, and the Mid city Neighborhood Association. At the April 14 special Board meeting it was decided to delay the construction of the contract for a maximum period of 30 days. It was also decided at that meeting to hold a public information meeting at the Botanical Garden site. On April 26 the public information meeting was held hosted by Dr. Smith and a tour conducted by Mrs. Gen Trimble. Dr. Smith said that Mr. Spears received confirmation of Benchmark's I bid until May 15. Dr. Smith stated that at the spirited meeting on April 26, three neighborhood groups asked for a 30 day moratorium; however, they seemed to be swayed towards removing their objection. He said that Luke Fontana on behalf of Save our Wetlands voiced opposition. He feels that the neighborhood association will approve the project. Dr. Smith moved that the Board officially approve the project at the meeting today, vote on it and make it an appropriate provision to the Master Plan with this vote and allow the staff to execute the contract with the lowest qualified contractor on or before May 15, 1993. The Board shall further grant the Executive Committee of the Park the authorization to defer the project past that date based upon polling of those groups which objected to the project. Mr. Hurstell seconded the motion. Mr. Reische asked if polling included just three neighborhood groups? Dr. Smith stated that all official groups will be polled. Mr. snyder clarified the motion that it was not mandatory, but if there was strong opposition, then it can be deferred but it would be the Executive Committee's decision. Councilman Singleton strongly objected to this motion and said we would get lots of criticism if we made this decision. He said the groups were not necessarily against the project but against the I process. He explained that we said we would defer for 30 days and -4- if the groups returned and found out that the Board took action before that time, then we were asking for another criticism. He felt no vote should be taken until after 30 days. Dr. Smi th stated in order to solve the procedures of further I projects, the A&E and Long Range Planning committees have agreed to invite neighborhood groups to attend quarterly meetings to give them opportunity to participate in the early stages. Regarding his motion, Dr. Smith stated that it was agreed to defer the contract for 30 days and the motion says the contract be signed around May 15. He said to give the Executive Committee the authorization to weigh the responses, call all the organization presidents for their input and if all agree then go ahead with the project. councilman singleton stated we promised to give 30 days and this is the procedure we should take. Ms. conroy agreed and said we would be criticized if it was any different. Mr. King also disapproved and agreed that under the circumstances, it should be voted on as a full Board in 30 days from April 13. Mr. Vehnekamp opposed the motion and felt that it would put our trust in jeopardy with the neighborhood organizations. councilman Singleton felt that deferring 30 days was the right thing to do. After these comments, Mr. Hurstell withdrew his seconded motion. Mr. Snyder introduced Mrs. Farnet who respectively requested to express her viewpoint on behalf of her husband and as a resident of I the neighborhood. She stated that Ms. Erminia Wadsworth is the President of the Azby Foundation and her husband, Stewart Farnet is the vice-President. Mrs. Farnet said that Ms. Wadsworth was very upset. She said Ms. Wadsworth was asked personally to make a donation to this project which she did of $400,000 over three years. Mrs. Farnet said that despite the opposition, if Mrs. Wadsworth, who is in a wheelchair, had been able to attend the conducted tour yesterday, she would have expressed her approval with a strong perspective. Mr. Snyder explained that no one is expressing anything but the greatest appreciation to Mrs. Wadsworth and the Azby Foundation for their generosity for this project; nevertheless, certain procedures must be followed according to law. Mr. Snyder said that a small number of objections are not to the project but to the process and with this delay we are attempting to ratify the process. Mrs. Farnet stated that Mrs. Wadsworth wants this project to go forward and wants to be alive to see it. Mrs. Wadsworth wants to be at the dedication. Mr. Snyder stated that the Park recognizes her frailty but it is to I her benefit as well as the Park's to amend past errors so when it goes forward, it goes with the proper glory that it should have for her and the Park as a whole. Mrs. Farnet thanked everyone. Mrs. -5- 83 Stahel stated that everyone who participated in the campaign was very surprised and always thought it was in proper order. Dr. smith withdrew his motion. Dr. Smith made a new motion that a I special meeting be held on Thursday, May 13 at 4:00 p.m. Councilman singleton seconded the motion. Mr. Snyder stated that the law requires that the meeting notice be posted on the front area and suggested to invite the attendees at the public hearing. Mr. Hurstell stated that this will be a special Board meeting and the guests can witness the deliberation but cannot speak. Mr. Snyder said this was correct. councilman Singleton felt that the guests should be allowed to comment. Mr. Snyder stated that no one can speak unless this Board allows it. councilman Singleton suggested that the chairman or president of each organization be allowed three minutes for comments, which is a common courtesy, before the Board votes. Mr. Reische stated he didn't mind having comments unless it did not pertain to the project. councilman Singleton stated some people have a one-track-mind and if you don't let them speak, they could get angry and keep hounding. Mr. Young agreed and suggested to allow a total of twenty minutes. councilman wilson supported councilman Singleton's comment and said it could be worse if they are not given a chance to speak. She said they should be permitted to give a statement. She felt it should be a policy of the Board to allow this because it deflects so many problems. councilman wilson said that the statement made "to ratify the process" really means "to rectify the process". She said Councilman Singleton is I speaking from his wisdom of experience. Mr. Snyder thanked councilman wilson for her help yesterday for her input and appreciated her efforts. Mr. Bassich stated that for a closer liaison with the neighborhood associations, the Board and staff have suggested that meetings be held quarterly on the second Wednesday of the month starting at 4:00 p.m. Mr. Snyder stated that a motion has been made for a special meeting on May 13 which was seconded. He said there has been in effect an amendment to that motion to incorporate that at that meeting twenty minutes be allowed for public presentation, ten minutes from each side and that the presiding officer have the ability to determine who will represent each of the groups in speaking. Mr. King felt that there would be more in support than in opposition. He said that instead of limiting the opposing and supporting for ten minutes each, that perhaps a reasonable compromise for three minutes from each group should be allowed to address the Board. Mr. snyder commented that the supportive people will not be unhappy at the end of the day but the people who are against will be unhappy. He said those are the ones you want to I deflate any ability that they have to use to process as an excuse. -6- Mr. Hilbert suggested to limit three minutes to anyone individual but not open the doors to ten minutes. Mr. snyder said ten minutes I would be the total. Mrs. Bagneris agreed to a three minute limit address. Mrs. Conroy stated it should be three minutes to speak but not polarize the situation. Mr. snyder said we could take the persons in the order which they sign but a time limit should be imposed. Councilman Singleton stated if it is stated at the beginning that three minutes will be allowed for each group to speak, then the groups will decide who will represent. Mr. Snyder restated the motion - special meeting May 13 at 4:00 p.m.; single agenda item for voting on the Botanical Garden Education Pavilion; public comments will be received for a maximum of thirty minutes; no speaker to speak more than three minutes per person and no more than one representative from an organization to speak; they will speak in the order in which they sign in. The motion unanimously passed. Mr. Reische moved that City Park Improvement Association conduct quarterly meetings with the neighborhood associations on the second Wednesday of the month starting at 4:00 p.m. as follows: Wednesday, May 12, 1993, Wednesday, August 11, 1993, Wednesday, November 10, 1993 and February 9, 1994. Councilman Singleton seconded the motion. Mr. Snyder asked for a clarification on what neighborhood groups. Mr. Bassich stated that the groups immediately surrounding the J Park. Mrs. Bagneris stated that one of the suggestions at the public hearing was that all neighborhood groups in the city should be invited and she feels we should honor this request. councilman Wilson stated that there are 47 neighborhood organizations listed and we should publicly announce to all of them that there will be quarterly meetings. Mr. Snyder stated that the amendment to the motion is to expand the definition of the neighborhood groups to make this a public meeting. Both Mr. Reische and Councilman Singleton accepted the amended motion. The motion was unanimously carried. Mr. Snyder thanked and said he appreciated Dr. Smith, Councilman Wilson, Mrs. Trimble and everyone for attending yesterday's tour. Councilman wilson stated that at yesterday's meeting she was asked a question on minority participation in contracts. She would like this question referred to the appropriate committee and provide an answer to that person. Mr. Snyder referred this inquiry to the A&E Committee. Mr. Bridges stated that Audubon Park has a policy that 20% of all contracts are minority and this could be used as a guideline. CONCESSIONS COMMITTEE - Mr. Solomon stated that the committee had I no report but that Janet Larue met with her staff and would like to address the Board. ,,1"', __." r f·. -7- 0' 0-,'.1 Mrs. Larue stated that in March, Paul soniat gave a presentation to the Board with some financial statistics on "Celebration in the Oaks". She said the committee thought they would like to expand the exhibit to include an archway at the beginning, have a fountain I in the lagoon, possibly a bonfire and ask that the Park allocate $50,000 for this expansion. After considering the financial strain the Park is now experiencing, the committee is not too optimistic upon obtaining this allocation at this time. Now is the time of year brochures and fact sheets are distributed to the community and other states with pertinent information. Mrs. Larue moved to increase the drive- through from $3.00 to $4.00 per automobile, walk-through, bus rates and everything else remain the same. She said with 45,000 automobiles driving through, the increase of $1.00 could be recouped for this expansion and not ask the Park for the money. Mrs. Larue explained without expanding the exhibit, the community will become less supportive and lose interest. Mr. King seconded the motion. Mrs. Conroy amended the motion to increase the fee to $5.00 which was seconded by Mrs. Larue. councilman Singleton questioned if the motion also included to expend the additional income from the increase? Mr. Reische stated that as far as spending the additional income, that should go before the Finance Committee. Mr. Snyder felt that Mrs. Larue was trying to justify spending the additional income. Mr. Solomon opposed the raise of $5.00. Mr. Spears recommended $4.00 which he believed would create less problems. Ann Spicer supported Mr. Spears' recommendation from a public relations standpoint. Mr. Snyder stated that the amended motion was to increase the I drive-through to $5.00. The motion failed. Mrs. Larue motioned to increase the drive-through of "Celebration in the Oaks" to $4.00, seconded by Mr. King and unanimously approved. FRIENDS OF CITY PARK - Mrs. Stahel reported that the Friends won first prize for best group at the Opera Guild's March Mad Hatter Luncheon. She stated that Shakespeare in the Park's performance of "Taming of the Shrew" will open May 1st and will continue 2nd, 8th, 9th and 15th on Popp's Bandstand. Kids' Day is Sunday, May 16th from 11:00 a.m. - 5:00 p.m. The cost is $6.00 for the general public and $5.00 for Friends. Channel 38 and Barq's Root Beer are the major sponsors. Ladies' doubles tennis tournament will be held on May 18th and 19th and the entry fee is $15 per person/$30 per team. Friends are selling raffle tickets $5.00 for six tickets. Storyland's Artfest was rained out April 4th, however, the sponsors will be featured for an art project in Storyland on the first I Sunday of each month. t'.I~,I..f"-. \ ./ V -8- The "Lark in the Park" will be on Friday, october 1st, the theme is "Islands of the World" and will honor special guest "Beau Bassich". I Everyone was delighted and applauded. The co-chairmen are stacy Pellerin and Begona Landry. A report was filed. GOLF COMMITTEE - Mr. Snyder stated that the extension of Frank Mackel's contract is almost completed. There will be a three year extension of the contract, basically, on the same terms and conditions except that the rent on the Pro Shop would be escalated by CPI and the maximum bonus he could earn would also be escalated by CPl. Mr. Mackel would have rights to extend the contract for additional periods of two three year period provided he has met certain performance standards during the prior time. Also, Mr. Snyder stated that Frank Mackel has agreed to furnish the Board with more Pro Shop information on a periodic basis so that the Board will be more apprised. This will enable the Board to evaluate the Pro Shop for future contracts as well as answer questions more accurately. FINANCE COMMITTEE - Mr. Reische reported that the financials were not very good. This has put a strain on our cash position and our ability to pay bills. Only authorized essential spending has been suggested. He said that the year-to-date net loss was $235,295 compared to a budgeted net loss of $136,746 and last year's net loss of $39,439. Mr. Reische stated that after discussing the cash situation, the J committee voted to borrow from our restricted investments for operating purposes rather than to authorize bank borrowing at this time. He said $240,000 in restricted investments has been set aside from the state and our own commitment to the Botanical Garden Education Building. Mr. Reische stated that this was with the understanding we would record the liability to the restricted account and report the action to the Board. Mr. Reische stated that since this was the end of the first quarter, it is time to look at the budget to determine if budget adjustments should be recommended. Due to poor operating results and updated cash flow projection, the committee asked the Park administration to make a comprehensive review of the budget with the view of discussing needed budget adjustments at the May Finance Committee meeting. The audit has been completed and the draft of the 1992 Audit Reports are expected in the next two weeks. In this connection it was explained that the Park's payment to Tad Gormley contractors of approximately $205,000 ($150,000 paid in December and $55,000 accrued but not covered by the State's $500,000 received in 1993) would be expensed rather than capitalized in the 1992 financial statements. I -9- 87 Mr. Reische announced that Joe Buscher has resigned effective May 7, 1993. Mr. Buscher was employed by the Park for over nine years in different capacities, has served as General Manager a few years I ago, but more recently became Director of Fiscal Services. Mr. Buscher has taken a position as General Manager of Oak Knoll Country Club in Hammond. Mr. Reische read and motioned to pass a "Resolution" for Joe Buscher. The motion passed unanimously. A report was filed. NOMINATING COMMITTEE - Mr. Reische motioned to add one additional elected commissioner to the Board in connection with the recent change in the Articles of Incorporation. Mr. Bridges seconded the motion, and it was unanimously approved. Mr. Reische motioned to elect Ronald V. Burns, owner of Quick courier Company, as a commissioner. Mr. Reische read Mr. Burns' resume which was very impressive. Mr. King moved all nominations be closed. Councilman Singleton seconded the motion, which was unanimously approved. Mr. Reische will notify Mr. Burns of his election. DEVELOPMENT COMMITTEE - No Report. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Favrot reported that the $180,000 Hurricane Andrew Relief Funds will be used to prune trees. He said a number of Magnolia trees are dying. I Mr. Favrot stated that Betty Bagert announced that the Friends received the Louisiana Urban Forestry Council's "Tree Management" Award. He said that Bill Roundtree has been hired as a full-time horticulture assistant. James Fondren, landscape architect, has donated his services and drawn plans to landscape the Administration Building. A report was filed. LEGAL COMMITTEE - Mr. Snyder reported that the $500,000 received from the state plus the $200,000 from our general funds took care of the contractors signed by City Park Improvement Association. There are still approximately $600,000 in unpaid debts on the Tad Gormley Inc. contracts. Mr. Snyder said although $500,000 has been promised from the state for over a year toward the liquidation of these amounts, Tad Gormley Inc. still has not received them in spite of efforts of our friends in the legislature. The state has had problems and the situation is not promising. He said we are receiving pressure from the contractors even though our name is not on the contract; but, they feel we have the renovated facility and are the beneficiary of the work and should be forthcoming with the money. I The main unpaid contractors for Tad Gormley Inc. are Martin -10- Surfacing for $400,000, E. C. Durr for $100,000, Boh Brothers for $50,000 and others. Mr. snyder stated that the contractors have I asked the Board to strongly consider doing something. Mr. Doug Thornton from Tad Gormley Inc. is trying to remedy the situation and get the funds. Mr. Snyder stated if we don't try to establish a plan, then things could get very unpleasant. He said that although Dr. Trail has not been available but is responsible, he has indicated he will try to help resolve this issue. Mr. snyder said if the state would send the $500,000 and other funds that Tad Gormley Inc. has, this would be a manageable situation. Mr. Snyder will be meeting with the Executive Committee, the contractors' attorneys and try to formulate a plan. He said that these contractors deserve to be paid and this is a moral situation as well as a legal one. He said we want to act morally with full conviction to see that this problem is resolved. We had a fantastic event here last June and the Park, the city and the state received very favorable pUblicity. Mr. Snyder said with the NCAA event coming, this could become an adverse publicity. Mr. Solomon asked if the emergency fund from the state was depleted? Mr. Bassich stated that it was not depleted. Mr. Solomon will relay this information to Representative John Alario. Mr. Snyder said he has tried very hard to let the contractors know that we want to support them. He said even though we are not signatures on the contracts but legally they can claim under a I theory called "unjust enrichment" which means that we had improvements made to our property which we knew about and under that theory the amount of the obligation would be the increase value due to the work they performed. Mr. Snyder explained that we want to avoid a lawsuit and try to solve the problem. Mr. Snyder stated that a contract proposal was received yesterday from the Japanese Garden group but has asked for a 45 day response. It has not been reviewed yet. Mr. Snyder stated the committee has received a letter from the second low bidder on the Education Pavilion contesting granting the contract to the low bidder because of perceived deficiencies in the bond. This is being handled by the Attorney General's Off ice; however, there seems to be no problem. PUBLIC RELATIONS - No Report. TENNIS - No Report. STADIUM MANAGEMENT COMMITTEE - Mr. Bridges reported that he will shortly be reviewing a contract with Pace Promotion Company for the Jimmy Buffet Parrothead Concert in Tad Gormley. Mr. Snyder stated a letter of intent has been signed but not the contract. He said Russell Doussan has asked to engage an attorney who is experienced I in drafting concerts or events of this type so that we can use this as a form for all concerts. -11- Mr. Bridges stated that the all day concert will be held on June 12, 1993. The park is guaranteed $20,000 and at a particular break-even point approximately 25,000 we would receive $.75 per ticket, plus 5% of beverage sales. The plan is for a three year I contract. Mr. Bridges stated that Mr. Doussan was contacted by Quint Davis, Jazz Fest producer, who requested to have a two day "Grateful Dead" Music Festival between July 12 and August 12. Mr. Bridges said that "Grateful Dead" followers, who are loyal and numerous, are a cultural and environmental experience. The supporters come from allover the country which could cause closing Roosevelt Mall plus camping and parking overnight at scout Island or Marconi Meadow. Mr. Doussan will meet and negotiate with the managers of the "Grateful Dead". Mr. Snyder reminded it was agreed that the Stadium Management group would undertake with the neighborhood groups not to have more than six concert days a year. Mr. Bridges stated that was correct and if there was more than six a year, the neighborhood groups would be consulted for their input. Dr. Smith said parking and the hours are problems for neighborhoods. He feels some type of provision to block parking in the neighborhoods will be made. Mr. Solomon stated that Mr. Doussan should contact UNO before negotiations with the managers of "Grateful Dead". He said UNO had a concert with these people who were very nice but had problems , because so many followers came a week ahead of time. councilman wilson received a phone call just recently about the noise from an event in Marconi Meadow. For the future, she wanted to know who to contact when this happens and this should be addressed at the quarterly meetings with the neighborhood associations. Regarding the "Grateful Dead" concert, Councilman Wilson said they are controversial and we should give the neighborhoods an opportunity for input. Mr. Spears stated he will put this matter on the agenda for May 5 and May 12 meetings. Mr. Snyder said the expectation is the Park will net approximately $75,000, and to put this in perspective of what is anticipated from this event. Councilman Wilson stated that it is well worth investing some time to try and figure out how to do this with the least amount of problems. Mr. Spears said he will form a committee with the area neighbors, who are directly involved, to help with arrangements. Mr. Bassich reported that he received a phone call from Sharon Leader concerning State Representative Arthur Morrell's bill in Baton Rouge. She said that Representative Morrell did not have correct information on the Park and that she has now properly informed him. Also, she suggested Mrs. Renee Bagneris to speak to I Representative Morrell and give him some background. qD -12- There being no further business, the meeting was adjourned by the Vice President at 6:06 p.m. I Executive/Recording Secretary Char es A. Snyder Vice President J I RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, JOSEPH BUSCHER has been employed by the city Park Improvement Association for over nine years; and WHEREAS, he has served in many capacities during his tenure with city Park; and WHEREAS, at times he has served as both General Manager and Director of Fiscal services; and WHEREAS, his expertise in the field of carving has been displayed in the Park especially in the small horses around the Carousel; and WHEREAS, his leadership in the Big Bass Tournament has always been one of the highlights in this yearly Park event NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners and staff of city Park Improvement Association wish JOSEPH BUSCHER AND HIS FAMILY unparalleled success in his new venture. ADOPTED THIS d 7~ DAY OF o/M/ ~n~~/ Vice-President I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF APRIL 1993 Cash on Hand March 31, 1993 $ 91,303.09 Sources of Cash: Operations $754,934.42 Total Available Cash 846,237.51 Uses of Cash: Operations 682,692.70 Debt Service 5,884.20 Total Cash Used in April 688,576.90 Cash on Hand April 30, 1993 $157,660.61 ====== I INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 18,670.10 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - U.S. Treasury Bill (due 6/10/93) 124,159.51 Garden Bldg. - U.S. Treasury Bill (due 10/28/93) 98.660.28 Total Restricted Investments $247,213.05 ======I ,I Palm Drivei!' New Orleans, Louisiana ill I 24i!' S04-4Kc 'jKK~i!' FAX s04-4K3-9412 I -2- The Park's current liabilities as of April 30 are as follows: Vendor Accounts Payable $253,658.25 Accrued Expenses 8,036.88 Accrued Payroll 88,180.00 Accrued Bonuses 36,553.18 Sales Taxes 53,374.51 Payroll Withholdings 9.682.38 Total $449,485.20 ====== In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 83,865.55 Golf 36,206.32 Catering 63,778.59 Leases Payable: I Royal Investment 14,800.95 Ford Motor Credit 4,166.12 John Deere 14,096.10 Textron 45,127.77 J. 1. Case 9,900.62 1st Interstate Bank 10,320.76 Dearborn 26,027.55 GMAC 6.524.90 Total $314,815.23 ====== I I May 19, 1993 MEETING NOTICE AND AGENDA FOR TUESDAY, MAY 25, 1993 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of Special Meeting April 14, 1993 Minutes. 4. Approval of April 27, 1993 Minutes. I 5. Management Report. 6. communications. 7. Report of Officers. 8. Report of Committees. 9. Report of Museum Representative. 10. Report of Friends of city Park. 11. Unfinished Business. 12. New Business. 13. Adjournment. I ; 1 Palm Drive i!' I\ew Orlealls, l.ouisiana co 124,,' S()IllS24SSS" ,'AX 504 4S."')i! 12 .\: f:"Ij,L 'il':.,"1 1111'. flllpl",,- I May 20, 1993 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: Save Our city's Parks filed a Petition for Declaratory Judgment and Injunction Relief on May 19, 1993 versus New Orleans City Park Improvement Association and Friends of city Park, and Benchmark contractors, Inc. Affidavits must be filed on our behalf 24 hours prior to May 27, 1993. The Executive Committee will take proper action at their meeting on Friday, May 20. Appeared before the Faubourg/St. John Neighborhood group to being them up to date on city Park activities. I Met with representatives of the Louisiana Restaurant Association to work on the Park's outside catering Policies. The resulting agreement has been presented to the Concessions committee. Opened bids for the providing of electric golf carts at Bayou Oaks North East and west Golf Courses. The Golf Committee and staff are analyzing the bids. Hired an electrician and helper to fill vacant positions. These are key positions in maintaining the Park. Hosted the final marketing project presentation of Loyola Students. Five studies were presented to the Public Relations committee. Conducted the first Quarterly meeting of Neighborhood Associations. Forty-six Associations were invited. six attended. Three other individuals representing action groups also attended. This meeting was a good start in having active dialogue with neighborhoods. The next meeting will be at 4: 00 p. m., November 11, I 1993. All Commissioners are invited. ; 1 Palm Drive.' 1'.'ew Orleano, Louisiana 7012·'\,,' 504A82-4888.' FAX 504A85-9412 Page 2 The Bayou Oaks Softball center was officially dedicated on I Saturday, May 15. Mayor Barthelemy three the f irst pitch to commissioner Malcolm Hurstell. Senator Marc Morial also attended and took part in the dedication. Channels 4, 6 and 8 as well as the Times-picayune covered the event. The Mosquito Control has almost completed the removal of the water Hyacinths from Harrison to Robert E. Lee. They have also used a bulldozer to level most of the Hyacinths that were on the side. We are making preparations to start on the work of dredging on Bayou Metairie. Many trips were made to Baton Rouge. At the present time we have been approved of the $500,000 to help payoff some of the debts of Tad Gormley. A trip was also made with Gordon Reische regarding the Arthur Morrell bill. with quite a bit of persuasion by Representative "Peppi" Bruneau, Representative Morrell has decided not to go forward with House Bill 1979. Another trip was made to discuss a visit by Senator John Breaux regarding the dredging of the lagoons utilizing Wallop I Breaux Funds and other Wallop-Breaux Projects. We are still receiving request from Val Dansereau and his cohorts for Park information dealing with the Botanical Garden Education Building and the Park in general. Respectfully submitted, ~~t:BaSSiCh Executive Director BLB/CRS/dz I PARK 3TA'IISTIC3 - 1992 I ns ur: 4/~'30/~)?i CIJRr~ENl LAST YCr,Fl CUF,:r,[:r{T LA:3T Yb'lR MONTHl_Y 110NTHl, Y Y.LO, Y.T"D. DAILY GREENS FEES - NORTH 2709 3~'510 7::),1)4 9229 SOUTH 36:~)6 4E~42 B427 12151 E(:~ST 287'Z :-')~5()6 8~:~()6 96,')9 WEST ',005 4043 14207 .1'.2:56/ MONTHLY GOLF TICKETS 137 1,')·:5 475 ANNUAL GOLF TICKETS 28.1 GOLF CARl RENT 18 HOLE 4424 56?4 11/61 1510'2 9 HOLl~ l;) 5 ,~5 189 2044 218~::, DRIVING RANGE BUCKETS 11042 144.':);>3 4045f3 IENHIS Cl3 1632 1.6~34 65.:l4 .~)93I P[DAl_ f30lYf 1./2 HOLm 114 lOS 1.540 U,1?9 1 H()UH 84.5 71,1, 1551 1630 Cf'lNOE3 "' 1. HOlHl 485 42:0 941 1()2H I FI3HING TICKEI- DAILY ADULT 911 1097 1·:-'566 DAILY YOUTH 316 ~:'66 4/0 (iNNU!lL PA3S (, 3 10 1/ 1/01 14_~::19 RAINFALL - INCHES 1_8.5 21./9 TOUR lOUS[S :S68 8Ll 2620 2194 VAr{S 116 89 42.1 Tn STORYI_AND ADMI33IDN3 7516 7870 lS05i:1 2069S lOlRTHDAY PARTIES STORYLAND 27 51 55 81 C()ROUS[L 14 17 64 7.1 AMUS[M[NT I'd DES riNTI (;I11[c CAl'''', 1.4014 ~3"?44 :24t.U6 1::,188 BlJMP[R C:AR~'; 6:;::::2 ..L .5462 ,[5042 6f5·::S.l CAROUS;[l. 12992 9484 xrno 27161 FTRRIS WHE:E:L 6804 2863 6804 49:52 FWL.LFR COASTCH 16381 97TO :5JJ) II> TILT-P'-'WHlr;'L 1~:39:? 79:::'1 2l0:5.:1 12072 TF!AI N 791:5 6960 lS7bg UMf3FlFLLA U,RS H065 500<1 12565 904(, I 70S 729 i10TOPCYCl.[S SLIDE'. :1.05(39 51084 2030:5 70H? MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, May 25, 1993 at 4:05 p.m. by the President, noting a quorum was present. PRESENT: Thomas Davidson, President; commissioners Carruth, Conroy, Eumont, Hilbert, Hurstell, King, Larue, Liggans, Radelat, Reische, Smith, Snyder, Stahel, Syracuse, Thompson, Vehnekamp and Young. EXCUSED: commissioners Bagneris, Bridges, Burns, Hines, Hopkins, Marshall, McFarland, McLetchie and Singleton. ABSENT: Commissioners Buckley, Favrot, Meyer, Solomon, Taylor and Wilson. STAFF: Beau Bassich, Charles Spears and Ann Spicer. GUEST: Ms. Ann Frazier, Loyola University Instructor. Mr. Vehnekamp introduced his guest Ms. Ann Frazier. He stated that earlier this year the Public Relations Committee contacted Loyola University Instructor Ms. Ann Frazier to engage her class to conduct a Marketing Study of city Park. On March 11th Ms. Frazier and her 19 students presented their findings and recommendations to department heads and staff followed by a luncheon in the Botanical I Garden. Ms. Frazier presented an executive summary of the results of the Marketing Study. Her students conducted a survey and handed out flyers with questions pertaining to people's perception of parks including City Park. Most important answers were safety, security and cleanliness. The students suggested several promotions to utilize existing areas of the Park and more family oriented activities. The whole report points out the necessity for the Park to hire a marketing person. The students also made the following general recommendations - 1. More flowers in all entrances to enhance the aesthetics. 2 • Have elementary and high school students paint trash cans with bright colors. 3. Have bike lanes painted on streets to encourage street biking. 4. Install emergency phones and extra patrol for security. 5. Evaluate the programs. Ms. Frazier said that the study encourages students, seniors and families to become more involved in city Park. Mr. Davidson I thanked her for such an in-depth report. Mr. Vehnekamp stated that -2- the report was voluminous and a more detailed copy of the study will be sent to each commissioner and senior staff for review. Ms. Frazier departed the meeting. Mr. Davidson asked for any corrections to the April 14 special I meeting minutes and also the April 27 minutes. Mr. Hurstell commended Ann Spicer for her excellent public relations for the dedication of the Bayou Oaks Softball Center; but, jokingly remarked that in the April 27 minutes, it should state that he stood behind home plate - not catch the ball. A minor correction was made by Mr. King. Mr. Hurstell motioned to approve April 14 minutes, seconded by Mrs. Stahel and unanimously approved. Mr. Hurstell motioned to approve the April 27 minutes, seconded by Mr. Hilbert and unanimously approved. REPORT OF OFFICERS - No Report. STADIUM COMMITTEE - It was discussed also at the meeting to terminate the existing management agreement with the New Orleans Sports Foundation. Mr. Snyder moved that we consider the management agreement terminated by joint consent. Mr. Eumont seconded the motion. After discussion, the motion was unanimously approved. Mr. King expressed that we had a moral, if not a legal, obligation to protect the interest of the subcontractors who made all the I improvements which the Park has benefitted. He suggested for the committee to look into a feasibility of donating as a reduction of debt any monies we generate from the stadium to pay these subcontractors. Mr. Snyder stated that the committee also discussed the "Grateful Dead" concert. Mr. Young was very concerned about the neighborhood groups being consulted since the concert would be in a residential area. Mr. Bassich replied that the neighborhood groups would definitely be contacted. He said that Mr. Solomon suggested to speak to UNO for their experiences they had with the "Grateful Dead" concert held there last year. Mr. Bassich said that UNO thoroughly enjoyed the concert, had no problems, but was disappointed that they were not returning to them. UNO suggested to have a designated area for these people to stay. Mr. Spears stated that he had spoken to three neighborhood gruups concerning concerts and they have no problem with the Jimmy Buffet concert. He said that a restricted parking plan blocking all streets in the neighborhoods will be administered and other locations made available for parking. Mr. Spears stated that in order to support the stadium we must have events; however, control them so they are not detrimental to the community. He said we could check with other cities where the "Grateful Dead" concerts I were held to see if any problems occurred. Mr. Spears stated that we could possibly profit between $75,000 - $100 ,000 from the "Grateful Dead" concert. He said that negotiations are not complete with Quint Davis; nevertheless, we will communicate with -3- foD the neighborhood groups. Dr. Smith suggested to speak to the neighborhood groups before signing any contract to advise them the name of the concert anticipated and if agreed upon, possibly have it on a trial basis. Mr. King stated he certainly wanted to I satisfy the neighbors; however, we must realize in order to produce revenue for this operation our attitude should be to go forward with additional concerts. Regarding the stadium debt, Mr. Snyder stated that Tad Gormley is still in the Capital Outlay Budget for $500,000. Mr. Bassich stated that Senator Bankston tried to oust all city projects funding but Senators Johnson, Bagneris and Morial feel that the $500,000 will not be removed. Mr. Snyder stated that he met with Doug Thornton and Martin surfacing to pledge our full efforts to see that this money is paid without assuming any legal obligation. He said it is imperative that everyone should use all their influence to seek the funds from the state. Mr. Bassich stated that an ad to purchase stadium seat nameplates for Father's Day will be in the Times-Picayune. At a later date, another ad will be featured for ladies. These funds will be dedicated to the retirement of the stadium debt. Mr. Bassich stated if we are successful in receiving the monies from the state, it will hopefully be in September. Mr. Snyder stated that Tad Gormley Inc. will receive some funds but very little in June and July to apply to this debt. He said when we receive the $71,000 from the EDA grant, this money is owed to the city. If it is at all possible, the city may allow us to I continue this loan and use the $71,000 to paid a percentage of the loans prior to receiving the $500,000. Mr. Spears said that we should receive this money in approximately two weeks. Mr. Bassich stated that he spoke to the city about the loan possibility but has received no response. ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. smith reported that the committee discussed the provision of electrical service to the tennis courts. He said during heavy rains the lights go out and NOPSI has refused to continue to make corrections anymore. Mr. Smith said it was decided to provide an alternate line to alleviate this problem. He said it would involve some work by the Park staff in putting in the conduit and NOPSI will pull the cables through. Mr. smith reported that the City Park Neighborhood Association has raised approximately $2,000 for renovation of the Owen Fountain. A bid was received for $22,500 to repair the fountain from Architectural castings Limited. It is contemplated to use fiberglass molds made from the existing sidewalls as opposed to re casting these sidewalls for the eighty year old fountain. Mr. smith stated that Sheriff Foti has requested permission to construct a small stable for 6 to 10 horses in the back of the couturie Forest area. Mr. Bassich stated some of the residuals , received would be the couturie Forest cleaned, kept cleaned, -4- patrolled to keep people out, and in addition, the Sheriff would I start to work a compost pile which he would supply to the Park. This would not be seen from the outside. Mr. Snyder stated that the Couturie Forest has fallen into disrepair and anything to restore it where the public would enjoy it at its original intent would be advantageous. Mrs. Stahel said Severn Doughty's original plan was to restore the Couturie Forest to an Arboretum. Mr. smith said this could be retained for future options. A report was filed. LEGAL COMMITTEE - Mr. Snyder reported that Save Our City's Parks has filed a suit against City Park Improvement Association, the Friends of city Park and Benchmark Contractors on the Botanical Garden Education Building. He said they asked for a Preliminary Injunction and not for a Temporary Restraining Order. Mr. Snyder said they originally attempted to enjoin to cutting down of any trees, clearing of any land for the Education Pavilion prior to the time that a building permit was issued. When they thought a permit was about to be issued, they filed on Friday a motion for a Temporary Restraining Order. There was a hearing in chambers on Friday at which time their attorney withdrew his motion for a Temporary Restraining Order because he found out that the building permit would not be issued without a traffic study. Another hearing was held yesterday at which time the attorney amended his complaint. This lawsuit has stirred up city government as to I whether the Park has to go to the City Planning Commission before a building permit is issued. Historically, this has never been done, we are a state agency and state agencies are not supposed to have to go before the City Planning commission. Mr. Bassich has contacted Mr. Bill Aarons, former city Attorney, to help resolve this issue. Mr. Spears assured that Benchmark will continue to hold the contract for the date and original price. Mr. Bassich stated their attorney claims that Save Our city's Parks' membership is 1,000 members who have stated that they enjoy and utilize this area every weekend. Mr. Roger Larue asked that this list be presented by yesterday. Mr. Bassich said that pictures were taken in the area this past weekend and no one was there. Also, Mr. Luke Fontana gave a letter stating that all of the members of Save Our Wetlands had gone on record stating they were against the project. Mr. Spears commented that Roger Larue and representatives of the Attorney General's office David Dalia and Dale Wilkes have worked diligently to well represent the Park. Mr. Bassich stated that the city Planning Commission does not want this to happen and we are getting cooperation from them. Mr. King questioned what was the time frame? Mr. Snyder stated that the time frame was open now and no pending motion for Temporary Restraining Order or Preliminary Injunction. Mr. Snyder , -5- said that they do have a suit still pending for Declaratory Judgment asking the court to rule that there was no proper public hearing, selection of the architect and others. Mr. Snyder said that the primary goal is to get the building permit now which mutes I everything else. He spoke to Messrs. David Dalia and Dale Wilkes of the Attorney General's office this morning and they are getting the statutes together to deliver to the City Attorney's office to demonstrate that city Park Improvement Association is a state agency that manages the Park. CONCESSIONS COMMITTEE - Mr. Hurstell reported that the committee discussed the outside catering policy as recommended by staff. Mr. Spears stated that he and Mr. Bassich met with Mr. Thompson and the Restaurant Association after Mr. Dansereau went to the Restaurant Association asking them to oppose City Park on the Botanical Garden Education Building. Mr. Thompson stated that the Restaurant Association had no problem with the new proposed building, although they did feel that some changes to the outside Catering Policy could be arranged. After discussion, it was determined that if we modify the policy with changes it would be beneficial to the Park and Pat o'shaughnessy, Director of Special Services, who works endlessly. Mr. Hurstell moved to revise the Outside Caterers Policy to permit outside caterers to bring in their own alcoholic beverages and to revise the fee schedule of $2.00 per person for the first 100 persons; $1.50 per person for the second 100 persons; and, $1.00 per person thereafter. Mr. Radelat seconded the motion. Mr. King questioned if all outside caterers have liquor licenses. Mr. Hurstell assured that the I policy states that all outside caterers must be self contained and most definitely have liquor licenses. The motion was unanimously approved. Another matter the committee noted was that there was no rental fee established for Shelter No. 3 in the amusement area. Mr. Hurstell moved to adopt a rental fee of $50.00 for Shelter No. 3 available during regular amusement operating hours only and also no alcoholic beverages be allowed during that time. If it is rented on special occasions with the amusement area closed, then alcoholic beverages would be considered. Mr. Reische seconded the motion, and it was unanimously approved. Mrs. Stahel praised Pat 0' Shaughnessy and stated that he works every year at the Jazz Festival selling jambalaya and this year he sold $40,000 for the Park. A report was filed. FINANCE COMMITTEE - Mr. Reische reported because of the poor performance of the first quarter, the committee was presented with a request for changes in the 1993 budget for the Bayou Oaks Softball Center, the Human Resources Department and the Tennis Center. As a result of discussions, he said the Tennis Center , increased their income by $34,650 but also increased their expenses -6- by $34,650 which will have no affect on the overall income. The Human Resources Department has asked for an increase of $9,015, I mostly for upgrading a position from lower level to a higher level. Most significant was the Bayou Oaks Softball Center, a new facility, that was budgeted for 1993 for $49,505 based on a previous study made which was too optimistic. It is most likely this facility will lose approximately $13,000 this year; however, the Softball Complex concessions was not budgeted and will possibly net a profit $26,000 which will offset the loss. Mr. Reische motioned that the 1993 budget be reduced net income wise from $274,987 to $230,107 which is a $44,000 decrease of net profit. Mr. Hilbert seconded the motion and it was unanimously approved. Mr. Reische stated that April was a good month; however, the year to-date net loss was $93,071 versus a budgeted net income of $16,334 and last year's net income of $75,779. The committee again requested that Park administration monitor department spending, particularly repairs and maintenance and supplies. Mr. Reische stated that Don watson will head the accounting area and Rhonda De La Cerda would report directly to Mr. Spears while interviews were conducted for the position vacated by Joe Buscher. Mr. Reische reported that due to good results in April, it had been unnecessary to borrow from our restricted investments to fund current operations. Mr. Reische stated that the 1992 Audit Reports will be available next month with no unusual items reported. I A report was filed. DEVELOPMENT COMMITTEE - No Report. GOLF COMMITTEE - Mr. Spears reported that the $5,000.00 proposal from Cost Inc. would only cover preliminary plans. Mr. Spears stated before going forward on this project, there would have to be a change in the Master Plan and a proper community involvement process conducted. Mr. Smith stated that more details would be needed for the area anticipated. Mr. Radelat stated that the committee decided that the area by the Driving Range was selected because of various reasons. Mr. Spears stated there could be a possibility of a second site by the tennis court parking area. After discussion, Mr. Spears stated that someone from the outside, other than a vendor such as Cost Inc., should study this proposal of the two totally different types of miniature golf. Mrs. Stahel suggested to concentrate on more golf and other Park activities instead of adding new projects which was recommended by the Loyola students. Mr. Bassich stated that the Loyola students had splendid ideas that can work. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Spears reported that a grant application of the Hurricane Andrew Funds for a tree program I -7- /01 was requested for $173,050. He said we received notice of approval of $85,000. TENNIS COMMITTEE - Mr. King reported that some of the funds used I are from capital improvements and that financially tennis is showing a profit through April 30. At the end of March a net loss of $1,105.57 resulted from a contractual bonus paid to the Tennis Director and the Head Pro for the completion of their first year of operation, which bonus was not budgeted. These items are now budgeted. Mr. King stated that Peter Borne, new Maintenance Supervisor, has been hired and is self-motivated and shows excellent leadership qualities. He has attended a maintenance seminar at New Orleans Lawn Tennis Club and Trevor Abernathy has been very impressed with his work. Elizabeth Brinson, Head Pro, has returned from maternity leave and is finalizing registration for summer clinics and is preparing proposals for new programs to add to our facility. Several inquiries about summer junior programs have been received and one clinic for exclusive instruction to teach pupils up to age 10 has been booked. The new "Prince" line of merchandise and racquet stringing have proven very successful in the Pro Shop. Recent tournaments held were the U.S. Trademark Association for a I special convention, New Orleans Oilmen's Tennis Tournament and the Friends of City Park benefit tournament. Future tournaments are the Louisiana state Doubles Championship scheduled for June 3-6 and U.S.T.A. Adult League State Championship scheduled for June 23-29. New sprinkler heads are being installed on the rubico courts for more efficiency. We are waiting for a final report from Wade Herrin for his recommendations for courts 10 and 11 to make them more functional. A report was filed. FRIENDS OF CITY PARK - Mrs. Stahel reported that Ann Abbrecht, chairman of Kids' Day decided to have hands-on activities such as craft tables for children besides the rides, music, Mother Goose, puppet and magic shows, but no major star. It proved to be a huge success with approximately 2,500 people paying $6.00 each and the event netted possibly $10,000. Our sponsor, Barq's, increased their donation to $3,500 and Channel 38 was our media sponsor. Mrs. Stahel stated that Celeste Judell and Bess Roos did an outstanding job in obtaining donated prizes, samples, food and beverage for the tennis tournament. There were 87 ladies doubles teams signed up and this was the most successful tennis benefit the I Friends ever had. / \D~) -8- Mrs. Stahel stated that Mary Sue Roniger and Lisa Sinders developed a new special event, Story land Artfest, which was rained out but is the hands-on arts project sCheduled the first Sunday of every month in storyland. They participated in Kids' Day and are available for special events to help give their sponsors publicity. I The Shakespeare in the Park performed twice and about 100-150 people attended and enjoyed the performances. Mrs. Stahel said that Mr. Bassich gave her a check for $3,000 today from Exxon for tree pruning. A report was filed. LONG RANGE PLANNING COMMITTEE - No Report. NEW BUSINESS - Mr. Snyder reported that a presentation was made to the Executive Committee by Mrs. Gen Trimble who has been working with the Federated Council of the New Orleans Garden Clubs. The Federated Council has asked for approval of establishing a library in the Education Pavilion. The library proposed is 16 feet x 18 feet and a storage area of 6 feet x 7 feet. The Federated Council will make a donation of $25,000 for the library and educational equipment as well as staffing it and keeping it. In return they want a plaque recognizing their contribution, allowed to use the Garden Center for its monthly meeting at no expense, free use of I the Education Pavilion for its annual meeting and use of some storage area in the kitchen for its equipment and utensils and this would continue for 20 years. Mr. Snyder stated that the Executive Committee has recommended this agreement and motioned for approval. Mrs. Carruth stated that at the Advisory Committee meeting some changes to this agreement was made. They will not staff the library and the agreement is for 10 years only. At this time Mr. Snyder withdrew his motion until this agreement has been settled. Mr. Davidson read a "Resolution" - That the Board of Commissioners perpetually approve limited "Delegated Appointing Authority" for the following names Division Heads and/or Supervisors, and to the successors of their offices: etc...... •••.• This "Resolution" is attached to these minutes. Mr. Snyder moved to accept this "Resolution", seconded by Mr. Hilbert and it was unanimously approved. Regarding the manager's report, Mr. Spears reported that continuing to upgrade the maintenance in the Park, Shelter No. 1 is almost finished being painted. All of the other shelters have been painted with the exception of .Shelter No.3. Mr. Spears stated that he was proud of the staff for completing this assignment. Regarding the motion that Mr. Snyder withdrew on the Federated I Council establishing a library, Mrs. Carruth was concerned about tapering the request. The Federated Council does not have enough members to staff the library all the time and the Advisory -9- committee wanted to accept this request for 10 years. These are the only two changes. Mr. Spears stated that we will have a library but the $25,000 will certainly help. Mrs. Carruth suggested to amend the motion to delete the staffing and to limit the agreement for 10 years. Mr. Reische moved to accept the amended motion, seconded by Mr. King and it was unanimously approved. Mr. King read a humorous article from Kiplinger in Washington. There being no further business, the meeting was adjourned by the President at 6:08 p.m. Dottie z~ Executive/Recording Secretary Thomas S. Dav1dson President I I r r' I ! ! I tv' i I RESOLUTION That the Board of commissioners perpetually approve limited "Delegated Appointing Authority" for the following named Division Heads and/or Supervisors, and to the successors of their offices: Official Tile/Location Functional Title George Parker Director, Amusements Director Frank Mackel (Contracted) Bayou Oaks Golf Golf Director Ron Lutze (Golf) Supervisor, Golf Maint Golf Supt. Bill Hudson Rec Fac Supv/Golf, Golf-Carts Golf supv. Gary Schultz Rec Fac Supv/Golf, Golf-Admin Golf Supv. Don Gauthreaux Manager, Bayou Oaks Softball Center Manager Paul Soniat Director, Botanical Gardens Director Pat O'Shaughnessy Director, Special Services Director Russell Doussan Manager, Stadia Manager Bill Cangemi Office Manager, story land Director Trevor Abernathy (Contracted) Tennis Director I support Divisions: Mitch Tanner Human Resources Director Director, Hum Res Ann Spicer Communications Director, P/R Director, Pub Rel Billy Bayle Police Chief, Park Police Police Chief Mary Sawyer Park Patrol Police Supervisor Police Sergeant Ernest Greve Maint. Supt. 1, Maint/Grounds Maint. Supt. Michael Mariani Carpenter Master, Maint/Bldgs Maint. supervisor That delegated appointing authority be specifically limited to the following authority: 1. To issue letters of counseling, warning and/or reprimand to their subordinates pursuant to Civil Service Rule 12.9 and section XXII of the Employee Guidebook; 2. To order and confirm emergency suspensions to their subordinates in the event that their subordinates continued presence at work would pose a significant hazard to health or safety, pursuant to Civil service Rule 12.4; 3. To accept their employees' resignations and conduct exit interviews pursuant to Civil Service Rule 12.11; and 4. To approve or deny their employees' requests for annual I leave pursuant to Civil Service Rule 11.7. ; 1 Palm Drive~' New Orleans, Louisiana 7()124 .~. S04-4S2-4SSS.' FAX S04-4S3 9412 I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF MAY 1993 Cash on Hand April 30, 1993 $ 157,660.61 Sources of Cash: Operations $754,248.60 Total Available Cash 911,909.21 Uses of Cash: Operations 641,825.34 Capital Items 20,303.45 Debt Service 5.829.47 Total Cash Used in May 667.958.26 Cash on Hand May 31, 1993 $243,950.95 I ======INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 18,670.10 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - U.S. Treasury Bill (due 6/10/93) 124,159.51 Garden Bldg. - U.S. Treasury Bill (due 10/28/93) 98,660.28 Total Restricted Investments $247,213.05 ======I • I Palm Drive 'ii!' New Orleans, Louisiana 7012/1.' S04-4S2-4S88i!' FAX 504-483-9412 IDCJ I -2- The Park's current liabilities as of May 31 are as follows: Vendor Accounts Payable $183,837.01 Accrued Expenses 5,633.20 Accrued Payroll 90,253.70 Accrued Bonuses 45,553.18 Sales Taxes 53,099.15 Payroll withholdings 28,584.71 Total $406,960.95 ====== In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 71,789.55 Golf 34,292.02 Catering 62,096.89 Leases Payable: 1 Royal Investment 14,108.19 Ford Motor Credit 3,682.43 John Deere 13,054.70 Textron 42,450.23 J. 1. Case 8,394.00 1st Interstate Bank 9,840.13 Dearborn 25,577.86 GMAC 6.141.18 Total $291.427.18 ====== I I June 16, 1993 MEETING NOTICE AND AGENDA FOR TUESDAY, JUNE 22, 1993 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of Special Meeting May 13, 1993 Minutes. , 4. Approval of May 25, 1993 Minutes. 5. Management Report. 6. Communications. 7. Report of Officers. 8. Report of Committees. 9. Report of Museum Representative. 10. Report of Friends of city Park. 11. Unfinished Business. 12. New Business. 13. Adjournment. I ; I Palm Drive ~. "lew Orleans. LOllisiana 7()124 .~. S1l4-4k2 ·j88k~· FAX 504A83-9412 .Ill fq .. '1 ::'I'P"filllll1\ I." :·I",,'r IiI I June 16, 1993 Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: The NCAA Mens and Womens Track Championships were conducted in Tad Gormley Stadium from June 2 through June 5. Everything went smooth and without incident. The Jimmy Buffet Concert conducted at Tad Gormley Stadium on June 12 was attended by 27,000 persons. There were no arrests and no telephone calls of complaint from the neighbors. A meeting will be held on June 16 with the Faubourg-St. John, city Park Avenue, Lakeview and Mid-City Neighborhood Associations' Presidents to I critique the event and discuss future concert events. Much time was spent this past month dealing with the Botanical Garden Education Building legal proceeding as a consequence of actions filed by the Save Our City's Parks group. They have been denied requests by three judges. At the present time there is no action pending. The contractor is on the site and work is progressing. On June 21 from 4:00 p.m. until 8:00 p.m. the First Annual Company Picnic for all city Park employees and their families will take place at Marconi Meadow. All Board members and their families are invited as special guests. The Faubourg-St. John Neighborhood Association held a Bayou st. John clean-up Saturday, June 12. They had 75 to 100 participate. Saturday, June 19 Kentwood Spring water is sponsoring a clean-up day in City Park and they are expecting 300 persons to participate. Three projects will be attempted - 1. Removal of trash in portions of Bayou st. John; 2. Removal of trash in Bayou Metairie; and 3. Removal of tree suckers along Marconi Drive. I , 1 Palm Driveii!' ;.Jew Orleans, Louisiana 70 124 .~, S04-4B2-4I'BSii!' FAX 504-41'3-9412 lid. I Page 2 We have participated in many meetings on the upcoming visit by Senator John Breaux to inspect some projects in the state that have used Wallop-Breaux funds. We will be second on his visit. He is scheduled to be in the Park on Saturday, June 19th from 9:45 a.m. - 10:45 a.m. We will have fishing clinics for youngsters by the Casino and by the big lake (Pontchartrain) by New Orleans Museum of Art. The dredging for the project will be in operation. Attended a hearing on the City Capital Budget Outlay. If the city has a bond issue we are in it for $1,200,000.00. Respectfully submitted, '-Beau L. Bassich Executive Director I BLB/CRS/dz I ,'7 / j ...... J PARK STATISTICS - 1993 I AS OF 5/31/93 CURRENT LAST YEAR CURRENT LAST YEAR MONTHLY MONTHLY Y.T.O. Y. T.O. DAILY GREENS FEES - NORTH 2655 3665 10009 12894 SOUTH 3615 5180 12042 17331 EAST 2942 3955 11208 13614 WEST 4969 4414 19176 1 6781 MONTHLY GOLF TICKETS 1 51 178 626 817 ANNUAL GOLF TICKETS 1 299 282 GOLF CART RENT - 18 HOLE 4895 5951 16656 21053 9 HOLE 818 810 2862 2995 DRIVING RANGE BUCKETS 11949 11818 45079 52276 TENNIS CTS - RENTAL HOURS 1921 1915 8465 7852 PEDAL BOAT - 1/2 HOUR 737 901 2277 2730 - 1 HOUR 785 871 2316 2501 CANOES - 1 HOUR 442 583 1383 1 61 1 FISHING TICKET- DAILY ADULT 587 726 1953 2781 I 692 843 DAILY YOUTH 222 254 ANNUAL PASS 2 o 12 1 7 FISHING RODEO 1 701 1459 RAINFALL - INCHES 5.34 0.4 27.13 31. 13 TOUR BUSES 754 800 3374 3594 VANS 101 100 522 431 STORYLAND ADMISSIONS 8201 10618 26259 31313 BIRTHDAY PARTIES STORY LAND 38 33 93 1 1 4 CAROUSEL 1 5 22 79 93 AMUSEMENT RIDES ANTIQUE CARS 13255 15065 37671 30253 BUMPER CARS 12298 1323 27340 8154 CAROUSEL 19180 17040 46950 44201 FERRIS WHEEL 4555 1003 11359 5935 ROLLER COASTER 33816 18566 64892 37819 TILT-A-WHIRL 21752 15393 42786 27465 TRAIN 20580 17702 42866 33490 UMBRELLA CARS 7352 5531 1991 7 14577 I MOTORCYCLES 708 729 SLIDE 16767 10853 37070 17935 IF! About the New Orleans Environment Come &: Join Us at Our Kentwood Cares/WUUE-TU CITY PARK CLEAN-UP DAY Saturday. June 19 WHEREw Check in at the New Orleans Museum of Art (Enter the Park at Esplanade Avenue Extension) WHENw Saturday, June 19 9:00 a.m.-2 :00 p.m. (Raindate: Saturday, June 26) WHAT ELSE S" a "Thanks for Caring Lunch" from SUBWAY Lots of Kentwood Spring Water and 1O-K Thirst Quencher Brought to YOU By: WVUE NEW ORLEANS SPRING WATER //5 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on TUesday, June 22, 1993 at 4:12 p.m. by the President. A quorum was not present at the beginning of the meeting; however, shortly after the meeting began, the President reported a quorum was present. PRESENT: Thomas Davidson, President; Commissioners Conroy, Eumont, Favrot, Hines, Hopkins, Larue, Marshall, Singleton, Snyder, Solomon, Stahel, Thompson, Vehnekamp, Wilson and Young. EXCUSED: Commissioners Bagneris, Burns, Carruth, Hilbert, King, Liggans, McLetchie, Meyer, Reische, Smith and Taylor. ABSENT: Commissioners Bridges, Buckley, Hurstell, McFarland, Radelat and Syracuse. STAFF: Beau Bassich and Ann Spicer. Mr. Davidson stated that since a quorum was not present, he would appreciate if all members would review the minutes of the special May 13 meeting and regular May 25 meeting and give Dottie Ziegler the changes or corrections. Ms. Conroy gave some changes for the May 13 meeting. Mrs. Stahel said that she was at the May 13 meeting but not Mr. Snyder. The minutes of both meetings will be I approved at the next meeting. Regarding the manager's report, Mr. Bassich added that Senator John Breaux visited the Park on Saturday observing the Wallop-Breaux Funds dredging project and the children fishing in the lagoons. Mr. Bassich complimented Ann Spicer and Beth McFarland for a fantastic job of getting all three TV stations to appear as well as giving Senator Breaux a "Proclamation". Mr. Bassich stated that Mr. Spears had a death in his family and left to attend the funeral out of town. Since Mr. Spears' vacation starts this Thursday, he will not be back until July 6th. Mr. Bassich reported that Boh Brothers has recreated two original 1902 islands that had silted in and has now cut them out. One is located at the end of Irby by the tennis courts and the other is located opposite the Peristyle. He said that both are very pretty areas, can be used for decorations for "Celebration in the Oaks" and anticipates will be in demand. There are two granite stone bridges that cross over to the islands. The soil that was removed is now being filled in a low area by the Peristyle. Work is being performed on the dredge now but will be back in operation in two weeks and the project completed in approximately two months. Mr. Bassich stated that he and Mr. Spears have suggested to name one of the islands "Boh Island" because of the all the contri I butions Boh Brothers has made to the Park. He said that this is -2- not to eliminate them getting paid but a thanks for their extra- I ordinary contributions. Mr. Snyder motioned to name one of the islands "Boh Island", seconded by Mr. Eumont. Mr. Snyder stated that this item was discussed at the Executive committee and the concensus was to delay the vote until the July meeting to give the members an opportunity to review and discuss whether we had or need a procedure for determing naming parts of the Park for individuals or families. Councilman Singleton asked if any legal problem existed in naming a street or a building? Mr. Bassich stated that the only restriction is no elected official can be named. Mrs. Stahel thought this was a wonderful idea but suggested to defer and consider at a later date because of public perception since we still owe Boh Brothers and this could be misconstrued. After discussion, Mrs. Stahel moved to table the motion to the next meeting, seconded by Mrs. conroy and unanimously approved. During the discussion it was noted a quorum was present. ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Bassich reported for Dr. Smith that Mr. Davis Jahncke, architect, presented a master plan showing additional walkways behind the bumper car building in the Amusement area leading towards the front of Shelter No.3. The proposed cost is $11,000. The committee will make a recommendation to the Friends with the approval of the A&E and Concessions Committees for funding. Mr. Bassich stated that the two projects, a request from Sheriff Foti to put a stable in the couturie Forest and a Putt Putt Golf attraction within the Park, were discussed and it was decided to meet with the Long Range Planning Committee. I councilman singleton questioned the status of the Botanical Garden Education Building? Mr. Bassich replied that a permit was issued and the building is now under construction. Councilman Singleton inquired how this decision was derived. Mr. Snyder answered that Roger Larue representing the Friends, David Dalia from the Attorney General's office and Bill Aaron who was hired to help with the permitting process have done an excellent job for the Park and Friends. Mr. Snyder explained that the status of the Education pavilion is that the lawsuit is still pending; however, Save Our City's parks and their attorney Mike Giambelluca have withdrawn all requests for a Temporary Restraining Order and Preliminary Injunctions. Mr. Snyder said discussions are underway where they may drop the lawsuit and write a letter of apology published in the Times-Picayune "Letter to the Editor". Mr. Snyder said this could happen this week; however, if this does not happen then he will speak to David Dalia of the Attorney's General office to take a more aggressive position with regard to some of the allegations which they have made. councilman Wilson questioned the minority participation. Mr. Bassich said we have not received this information from the contractor yet. Mr. Bassich said whenever there is construction in I -3- 117 the Park, we try to make sure minority contracts or subcontracts are involved. Mrs. Stahel stated that the roofer for the building is minority. I A report was filed. CONCESSIONS COMMITTEE - Mr. Solomon reported that the financial statements were reviewed and noted it was 8% down because of the weather. He said the Summer Sports Camp has been very successful and has a waiting list of 155. Mr. Bassich mentioned that a meeting was held with four neighborhood groups to determine their opinions of the Jimmy Buffet show. The groups were well satisfied and had no problems. Mr. Bassich said he spoke about the possibility of not having more than six concert events a year. The neighborhood groups responded that if the concerts were like the Jimmy Buffet show, then no limit would be needed. Mr. Bassich stated that the Jimmy Buffet show at Tad Gormley would be estimated about fourth in the national listing of amusements business in box office gates with 27,000 people attending. Mr. Bassich feels that this will create interest from other promoters for Tad Gormley. Our share of the parking and gate receipts will be approximately $30,000. Mr. Hopkins questioned if the areas that were proposed for parking in the stadium area validate the consumption for parking? Mr. Bassich answered that it did and the two paid parking areas by the stadium went smoothly and were very I popular. Parking was not available in the Marconi Meadow because of the Reggae Festival. Some people paid $7.00 to park by the Administration Building area, barbecued outside and listened to the music. If it rained, then this area could not be used for parking. The city Police had roving police cars because they did not barricade the neighborhoods. Mr. Bassich said only one complaint was received because of noise. Mr. Bassich said the NCAA Trials had problems with parking because we did not have control of it. They sent a letter to the volunteers and coaches telling them to park on Marconi or in the neighborhoods which created problems. Mr. Hopkins questioned if the neighborhood presidents were approached to consider the recommended designated parking areas, would they support the proposed Parking Study Project? Mr. Bassich felt that another peaceful event would probably help, but not at this time. Mrs. Stahel suggested for the future to include a ruling that in all events we have control on parking. Mr. Snyder stated that we have had considerable opposition to having the "Grateful Dead" concert. Mr. Davidson said that we would not pursue the "Grateful Dead" any further. FINANCE COMMITTEE - Mr. Bassich reported that Mr. Joey Richard from I Peat, Marwick, Main attended the meeting to review the annual 1992 -4- audit report. Mr. Richard distributed the Tentative and I Preliminary Report draft and commented that there would possibly be some modifications inasmuch as the staff did not have the opportunity to review it. He said that their obligations to the state are to provide statements by June 30 so changes must be made promptly. Mr. Bassich said something was brought up this afternoon that must be worked out concerning some of the federal monies received and incorporated within the scheduled time frame. Mr. Richard highlighted some of the differences in the 1991 Fund Equity section. Also, in 1992 the $500,000 large receivable from the state has now been collected. The liabilities for the Tad Gormley Stadium which may be payable by the Park should be disclosed as a note to the Auditor's Report. The working capital situation has improved from last year's negative $400,000 to a negative $77,000. The net earnings for the year 1992 are $297,466. Food and Beverage operation was transferred from the Friends to the Park in 1992, therefore, do not appear on previous statements and should be noted. Regarding the Single Audit Report which is sent to the federal agencies, Mr. Richard will meet with a person from Austin next week for clarification. One exception was the location of the bonds submitted by the contractors when the bids were submitted. Mr. spears will obtain copies from the contractors in order to eliminate this exception. The month of May had a net income of $150,872.99 which was a little more than budget. Repairs and Maintenance and Supplies have I exceeded budget and will be monitored. Golf was down about $30,000 resulting from other go.lf courses running specials and holding many tournaments. There is a need to market golf. Mr. Bassich stated that the Audit Report will be distributed at the next Board meeting. A report was filed. DEVELOPMENT COMMITTEE - Mrs. Stahel reported that the Annual Report is now with the designer. The Park's second solicitation for 1993 is a pledge envelope to be enclosed with the Annual Report. Mrs. Stahel stated that a proposal was received for a Specialized Gift Accounting and Donor Tracking Software Package to be used by Friends and the Park, which was recommended by Nan Cummins, Development Consultant. After comparison with similar programs, this is hoped to be included in the fundraising software in the 1994 budget. There were discussions of ways to encourage special interest or support groups to develop plans and programs to benefit the Park. Hiring a marketing director/sales person has been anticipated I ------ -5- / /q through the recommendation of the Public Relations Committee concurrence with the recently Loyola Students' Marketing study. This person would report to the Public Relations Director and would package various Park attractions to sell to convention Planners, I Destination Managers, Hotels, Travel Groups, etc. The Friends have indicated they would consider a proposal for funding the position for its first 12-18 months. The Development and Public Relations Committees will work together to formulate a recommendation. Mrs. Stahel stated that Ms. Pamela Marquis, currently with the Contemporary Arts center, is preparing a proposal for consideration to develop and run an educational program for appropriate areas in the Park. A report was filed. GOLF COMMITTEE - Mr. Marshall distributed a pamphlet showing the results of the first five months of golf in 1993. He explained that golf is down because of several reasons. He said that most importantly more golf courses are opened and are advertising to bring in more players by reducing their prices, in addition to the impact of the Gulf Coast Casinos. Mr. Marshall said the committee feels that we need to take a proactive approach to bring golf back to its level. Mr. Marshall stated that we have a location which is premiere land by the driving range for developing a Putt Putt Course. The committee requests that we should take action and make decisions I expediously to proceed with this proposal to encourage more golfers participation and not wait too long. Mr. Hopkins stated that Dr. Smith has requested a meeting of the Long Range Planning Committee to specifically address the planning of this area. Mr. Marshall stated that he welcomed this participation and also knows a public hearing must be held if a decision is made. Mrs. Stahel questioned if the golf department is doing any specials? Mr. Solomon replied that with the assistance of Freeport McMoRan, the quality of play and the facility have been improved. He said the West Course fee was increased this year and has the most participation. He does not want to discount prices but continue to improve the quality of the courses. He said discussions have been made to offer specials. councilman wilson suggested to advertise. After discussion, Mr. Marshall recommended hiring a sales person to advertise golf by distributing pertinent information to tourist, hotels, etc. Mrs. Conroy stated that the marketing position being contemplated for different facilities in the entire Park would accomplish this. Mr. Bassich stated that this is what the Marketing Study suggested by the Loyola students. Mrs. Stahel said that a grant from the Friends will be requested for this person. Mrs. Spicer assured that there is a definite need to sell to the Hotels, Tourist Commission, Tour Operators, Conventions, etc. and I this is the purpose of this position - to promote all departments. -6- A report was filed. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Favrot reported that the Park will receive a grant of $85,000 from the Department of Agriculture and Forestry to be used for pruning and maintenance of I trees. Mr. Snyder moved to adopt a "Resolution" which is attached to these minutes and send to the Department of Agriculture and Forestry, seconded by Mr. Hopkins and unanimously approved. Mr. Favrot stated that efforts are being made to determine the reason that some of the Magnolia trees are dying. There were 108 trees that were planted including Cypress, Willow, Live Oak, Cedar and Sweet Bay Magnolias. A computer is being install to inventory all of City Park trees. A report was filed. LEGAL COMMITTEE - Mr. Snyder stated that a project was given to the Legal Committee to compose procedures for hiring architects with regard to the public bid law, especially in relationship with some projects that are funded by private funds, the Friends, etc. to have written guidelines on what our perimeters are. Mr. Snyder said he will be asking one of the City Park Counselor to undertake this project. Mr. Snyder stated that the Executive Committee plus Chairmen of the Horticulture and Grounds and Architecture and Engineering Committees met with representatives of the Japanese Garden Society I in connection with their proposed Japanese Garden on Nursery Island. They previously furnished a design which was approved in concept by committees and the Board. They furnished a proposed Contract for Design, Building and operation of a Japanese Garden which contained a lot of provisions that caused concern. Their coordinator wanted some type of commitment from the Park to bring to a meeting with representatives from Japan whom they hoped will help to bring it together. Mr. Snyder said that the committee prepared a letter stating that the design was approved in concept but there were a lot of details that had to be worked out. President Davidson formed a special Japanese Garden Committee which included Mr. snyder, Dr. Smith, Mr. Favrot, Mrs. Stahel and Mrs. Carruth. The committee met today and outlined the areas of concern and possible solutions which will be presented to the Japanese Garden Society. The committee thinks it will be very difficult to raise the amount of money, possibly between $5 and $9 million, necessary for this area addition project; however, the Japanese Society feel this can be done in stages. Mr. Snyder said the overall concern is will this hurt the Park if they try and fail or become another Tad Gormley Stadium renovation. PUBLIC RELATIONS COMMITTEE - Mr. Vehnekamp stated Ms. Frazier had some problems the computer and the Marketing Study will be distributed in the near future. I -7- TENNIS COMMITTEE - Mrs. Conroy reported that Tennis is doing very well and the year-to-date net profit was $31,270.54 compared to a budgeted net profit of $15,664. The Pro Shop is still struggling I but it is advertising and hopes to get a buyer manager. The U.S.T.A. Adult League State Championship is scheduled for June 22 and will utilize all hard courts and some rubicos. About 700 people are expected per day and we will get a percentage of the sales of souvenirs sold. The Louisiana State Doubles Championship was down about twenty teams because of competition from Southern Camp in Savannah, Georgia. We will try to better coordinate future tournaments. Because of hot weather, another application of calcium chloride has been applied to the rubico courts and the back flush for the sprinkler system will be removed to build up pressure. Mr. Wade Herrin has submitted recommendations for improved drainage for rubico courts. He will meet in July with the staff and Mr. King for the purpose of proceeding forward with his suggestions. Mrs. Conroy stated that our share of the Frischhertz Electric bill for electrical wiring to the Tennis Facility was $540. New fixtures have been installed in both the mens and ladies restrooms. I Mr. Bassich stated that Mrs. Peggy Bolton, city Park Avenue neighbor, complimented the Tennis Facility and suggested we explore evening play on weekends. A report was filed. STADIUM COMMITTEE - Mr. Snyder stated that the Tad Gormley stadium is still in the Capital Outlay Budget for $500,000 and it is estimated this could be received in the Fall. FRIENDS OF CITY PARK - Mrs. Stahel stated that Kids' Day netted over $14,000 and Tennis Ladies Doubles over $3,000. Mrs. stahel stated that everyone should have received their patron letter for "Lark in the Park" and hopes all Board members participate. The Co-Chairmen, Begona Landry and stacy Pellerin were able to procure the printing donated and the printing deadline is June 28, 1993. The Friends are working on developing a signature poster for city Park. A report was filed. LONG RANGE PLANNING COMMITTEE - Mr. Hopkins stated that the I committee will be scheduling a meeting with the Golf Committee. -8- NOMINATING COMMITTEE - No Report. UNFINISHED BUSINESS - Mr. Solomon stated that as chairman of the Concessions Committee and member of the Golf Committee, the committees' concern is to be represented or included in the I Executive and Budget Committees early enough to get more input especially when there is a crisis. Mr. Davidson replied that the Executive Committee is basically the officers of the Board; however, any chairman is welcomed to the Executive Committee meetings. Mr. Solomon stated that there was an 8% increase in golf fees and the budget developed by Frank Mackel and Ronnie Benandi reflected an increase of 8% in revenue. He said whenever there is an increase we lose some attendance and revenue loss. Mr. Solomon feels that early input could have made these adjustments. Mr. Hopkins suggested that all committee chairmen be notified when the Executive Committee meetings are scheduled so that the item can be placed on the agenda. Mr. Solomon felt that the committees should be invited to the Executive Committee meeting when something is happening and effects their committee rather than every meeting. Mr. Davidson agreed that this could be both ways. He said that the budgeting process should include the chairmen input then ultimately approved by the Board and quarterly updated. Mrs. Spicer stated that at the supervisor's meeting, Mr. Spears specifically said that before July each department was supposed to I make budget recommendations for increases or adjustments and to work with their committee chairman. She suggested to discuss this with Frank Mackel. There being no further business, the meeting was adjourned by the President at 5:35 p.m. Dott1e Z10g Executive/R Secretary Thomas S. Davidson President I ------ I r"\ ' .. ' /1 ,',:.-;1,.-" I RESOLUTION Please be informed of action taken at the June 1993 meeting of the City Park Improvement Association Board of Commissioners. The Board hereby approves a contractual agreement by and between the Louisiana Department of Agriculture and Forestry and City Park Improvement Association to hire an urban forestry consultant to do a complete tree inventory of City Park and shall complete as much I tree maintenance, soil compaction work and tree planting as allowed for the sum of Eighty-five thousand and No/100 dollars ($85,000.00) supplied by the Louisiana Department of Agriculture and Forestry from a Federal Grant. Signed Thomas S. Davidson President I ; 1 Palm Drive •. 'lew Orleans, Louisiana 7012/j '.' 504-482-4888.' FAX 504-483-9412 I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF JUNE 1993 Cash on Hand May 31, 1993 $ 243,950.95 Sources of Cash: Operations $818,858.25 Total Available Cash 1,062,809.20 Uses of Cash: Operations 801,630.87 capital Items 87,804.76 Debt Service 10.065.90 Total Cash Used in June 899.501. 53 Cash on Hand June 30, 1993 $163,307.67 I ======INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 16,424.49 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - U.S. Treasury Bill (due 9/9/93) 89,385.75 Garden Bldg. - U.S. Treasury Bill (due 10/28/93) 98,660.28 Total Restricted Investments $212,439.29 ======I ; 1 Palm Drivei'!' New Orleans, LOLlisiana 70l24i'!' 504-4S2-4SSSi'!' FAX 504 4iH (}i12 I -2- The Park's current liabilities as of June 30 are as follows: Vendor Accounts Payable $176,262.79 Accrued Expenses 4,967.08 Accrued Payroll 53,396.76 Accrued Bonuses 54,553.18 Sales Taxes 51,572.95 Payroll Withholdings 24,991.30 Total $306,744.06 ====== In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 46,352.55 Golf 30,979.18 catering 57,575.73 Leases Payable: I Royal Investment 13,408.16 Ford Motor Credit 3,194.91 John Deere 25,558.39 Textron 39,754.24 J. 1. Case 6,887,38 1st Interstate Bank 9,335,70 Dearborn 25,124,04 GMAC 5,754,74 Total $263,925,66 ------ I I,! ' j(7\(P I July 21, 1993 MEETING NOTICE AND AGENDA FOR TUESDAY, JULY 27, 1993 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of Special May 13, 1993 Minutes. 4. Approval of May 25, 1993 Minutes. I 5. Approval of June 22, 1993 Minutes. 6. Management Report. 7. Communications. 8. Report of Officers. 9. Report of Committees. 10. Report of Museum Representative. 11. Report of Friends of city Park. 12. Unfinished Business. 13. New Business. 14. Adjournment. I ; 1 Palm Drive" New Orleans, LOllisiana 7(112/1 ',,' ~()+4k2-4SSk ,,' FAX S04-4S:>-l)412 July 21, 1993 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: The most significant happening of the month was a drowning of an adult male and the hospitalization of a young 10 year old girl who is still in a coma as the result of the overturning of a pedal boat in the Bayou next to Marconi Meadow. The victims were participants in the Benson company picnic. The autopsy report has not been received and the investigation is ongoing. There was an armed robbery of the Casino Restaurant on Saturday, July 3. The loss amounted to $3,006.17. We were fortunate one of the three employees encountered with a pistol was • not shot. City Police have taken the case. Davis Lee Jahncke, Architect, presented a revised site plan for the amusement area to both the Architect and Engineering Committee and the Concessions Committee. This site plan once approved by the Board will serve the orderly expansion of the amusement area for years to come. Work is progressing on the Botanical Garden Education Center. The foundation and slab is being formed and filled with concrete to be poured within two weeks. The official ground breaking ceremony will be on July 28 at 10:00 a.m. We have received letters of thanks and congratulations from Senator Breaux's office for our part in Operation Flare showcasing our Dredging Project. We have been contacted by John Reidy of the Philharmonic Symphony about having a free concert in the Park next May 15. The orchestra is applying for a grant to produce a musical tribute to Enrique Alferez. We will keep you advised. I ; 1 Palm Drive ,,' 'icw Orleans, Louisiana 7012/i,,' S()4-4k2-4kSk,,' FAX S()4-4k~-l)412 fJ, Cd Page 2 Met with Mary Sue Roniger and Bill Cangemi concerning some of their plans re Storyland. Received a visit from Ms. Jo McLain from the Health Department re our plans for sewerage in the center of the Park in the area bounded by Zachary Taylor, Robert E. Lee, Wisner and Marconi Drive. This problem will not go away. Also received a visit from NOPD officers re the same problem at the Police Stables. Appeared before the State Bond Commission concerning the $500,000 to help payoff most of the remaining outstanding indebtedness on Tad Gormley. We were successful. The State hopes to sell bonds in September. We were shocked by the headline in the Times-Picayune on Monday re the Larrieu matter. We will draft a reply. Respectfully submitted, I ~~a~~~i~c~h~--~~------~ Executive Director BLB/CRS/dz I ------IJq PARK STATISTICS - 1993 AS OF 6/30/93 CURRENT LAST YEAR CURRENT LAST YEAR MONTHLY MONTHLY Y.T.D. Y.T.D. DAILY GREENS FEES - NORTH 1978 2600 11987 15494 SOUTH 331 1 _ 4067 15353 21398 EAST 2596 2797 13804 16411 WEST 4316 3247 23492 20028 MONTHLY GOLF TICKETS 162 211 788 1028 ANNUAL GOLF TICKETS 4 299 286 GOLF CART RENT - 18 HOLE 4751 5415 21407 26468 9 HOLE 597 706 3459 3701 DRIVING RANGE BUCKETS 11805 11280 56884 63556 TENNIS CTS - RENTAL HOURS 1771 1685 10236 9537 PEDAL BOAT - 1/2 HOUR 354 624 2631 3354 - 1 HOUR 360 455 2676 2956 CANOES - 1 HOUR 185 293 1568 1904 FISHING TICKET- DAILY ADULT 314 387 2267 3168 I DAILY YOUTH 445 210 1137 1053 ANNUAL PASS o 12 1 7 FISHING RODEO 1 701 1459 RAINFALL - INCHES 8.67 10.26 35.80 41.39 TOUR BUSES 509 609 3883 4203 VANS 80 107 602 538 STORY LAND ADMISSIONS 7226 8628 33485 39941 BIRTHDAY PARTIES STORY LAND 19 2 112 116 CAROUSEL 13 14 92 107 AMUSEMENT RIDES ANTIQUE CARS 11985 8227 49656 38480 BUMPER CARS 10589 3779 37929 11933 CAROUSEL 17171 8265 64121 52466 FERRIS WHEEL 5746 1082 17105 7017 ROLLER COASTER 33383 10752 98275 48571 TILT-A-WHIRL 15409 9075 58195 36540 TRAIN 14273 91 21 57139 42611 UMBRELLA CARS 4927 3176 24844 17753 I MOTORCYCLES 708 729 SLIDE 14539 3786 51609 21721 /30 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. , The regular meeting of the Board of Commissioners was called to order on Tuesday, July 27, 1993 at 4:10 p.m. by the President, noting a quorum was present. PRESENT: Thomas Davidson, President; commissioners Bridges, Burns, Carruth, Conroy, Eumont, Hilbert, Hopkins, Hurstell, King, McFarland, McLetchie, Meyer, Reische, Smith, Snyder, Solomon, Stahel, Thompson, Vehnekemp and Young. EXCUSED: Commissioners Hines, Larue, Liggans, Marshall and Taylor. ABSENT: Commissioners Bagneris, Buckley, Favrot, Radelat, Singleton, Syracuse, and Wilson. STAFF: Beau Bassich, Executive Director; Charles Spears, General Manager; Ann Spicer, Public Relations Director; and, Ronald Lutze, Golf Maintenance Supervisor. GUESTS: "Lark in the Park" Co-Chairmen Begofia Landry and Stacy Pellerin, and "Lark" Committee member Cindy Kehoe. Mr. Davidson introduced and welcomed new Board member Ronald Burns. Mr. Spears read a letter that was received from the Golf Course Superintendents Association of America congratulating Ronald Lutze who recently completed and passed a comprehensive six-hour written I examination of GCSAA's Certification Program, and has consequently earned the right to use the title, certified Golf Course Superintendent. Mr. Spears commended Mr. Lutze for the improvement and upgrading on all golf courses. Everyone applauded. Mrs. Stahel presented the 1993 "Lark" Co-Chairmen Mrs. Begofia Landry and Mrs. Stacy Pellerin. Mrs. Pellerin was very enthusiastic explaining the 1993 "Lark" theme of "Islands of the World". The "Lark" Party will feature South Pacific and Bermuda decorations and the Patron Party's at the Peristyle will be a Greek theme. The dress attire will be island oriented, togas, bermudas, sarongs or the traditional black tie. Mrs. Landry stated that benefactor priVate tiki huts, a working waterfall, a volcano, the Bermuda's Governor's mansion, the Bermuda Triangle and many more accents will be characterized to depict a more island atmosphere. The 1993 "Lark" will be an exciting, spectacular event. The Co Chairmen asked the Board to submit any name or company that would possibly want to become a benefactor or guests. Mrs. Landry reported that they have already received $45,000. Mrs. Pellerin expressed that their desired goal is to net $100,000. This year the "Lark" will honor Mr. Beau Bassich, city Park's Executive Director, who has a bubbling personality and is an exceptionally dedicated, inspiring, fantastic person who works I endless hours with no monetary compensation. Everyone applauded -2- Mr. Bassich and the Co-Chairmen. Mr. Davidson stated because a quorum was not present at the , beginning of the last Board meeting, approval was needed for three sets of minutes; the special May 13th meeting, the May 25th meeting and the June 22nd meeting. Mr. Hopkins moved for acceptance of all three sets of minutes, seconded by Mr. Bridges and all minutes were unanimously approved. Regarding the manager's report, Mr. Bassich added that sewage has been a serious problem. TWo weeks ago he received a phone call from the Department of Health asking what we were going to do about sewage in the center of the Park. Mr. Bassich met with Boh Brothers to contemplate the cost of connecting sewage to the middle of the Park. He hopes that we may get some outside help when the cost is determined because this is very necessary and will have to be accomplished. Mr. Spears reminded all Board members to attend the Groundbreaking of the Botanical Garden Education Building tomorrow at 10:00 a.m. Mr. Spears stated that we have had a tremendous amount of use from schools and large individual groups picnicking in the Park which also brings misuse and abuse. Without permission, some groups have had port-a-lets delivered, disc jockeys playing loud music disturbing neighbors and leaving a tremendous amount of refuse mostly by the front section of city Park Avenue. Mr. Spears recommended that the President appoint an Ad-Hoc Committee, with an advisor from each of the four closest neighborhood associations, to set some policies to determine I special rules for large groups coming into the Park. He said hopefully by next spring to have these policies established. Mr. Davidson stated that Conrad Meyer has agreed to chair this committee with Dr. Smith, Mr. Liggans, Mrs. conroy, and Mr. Favrot as committee members. Mr. Spears said this will be discussed at the next neighborhood association meeting on August 11 and will ask them to appoint one member each. Upon completion, notification of these rules will be posted and hopefully an article written in the newspaper. Mr. King suggested to expedite formulating these guidelines. Mr. Snyder advised that we also give the user groups an opportunity to express their views for their input. After discussion, Mr. Meyer stated that the committee will meet in a couple of weeks. REPORT OF OFFICERS - No Report. ARCHITECTURE AND ENGINEERING COMMITTEE - Dr. Smith reported that the committee met with Mr. Davis Jahncke, Architect, who presented a conceptual sketch of a site plan for the Amusement Area for I future development. Dr. Smith illustrated the plan which included a new walkway, similar in color with the existing walkway, coming behind the bumper car building leading in front of Shelter #3 with 13;;;. -3- lighting and benches. An iron fence with iron gates on both sides would be built surrounding the Shelter #3 area and eight designated spaces for future attractions in the amusement area. The base cost , for the overall plan for the walkways, benches and lighting is $18,600. The development cost to set up an individual area to house an attraction ranges from $3,750 to $4,650. Mr. Hurstell stated that the Concessions Committee has already approved the plan but he personally would prefer to give everyone an opportunity to view this concept and approve it at the next meeting. Dr. Smith stated that the area has been designated on the Master Plan but this is just the planning for the additional walkways, fence and future attractions. Mr. Solomon questioned about Shelter #3 since it is used during "Celebration in the Oaks". Mr. Spears explained that the iron gates could be opened at both story land or the Amusement area for joint use or closed for a private small company picnic for a more controlled area. Dr. smith asked for Board's approval of the conceptual plan which included the walkway, fence, gates, benches, lighting and electrical work when funds became available. He said attractions could be decided later. Mr. Hurstell said that part of the plan is to improve the existing restroom facility. Mr. Snyder questioned if a new structure was included in the plan? Dr. Smith stated that a new structure was contemplated to sell souvenirs at "Celebration in the Oaks". Mr. Spears said that there is another new structure in the plan that would be used for new offices for amusements. Mr. I Snyder clarified that the conceptual plan or walkway does not require a public hearing because it is within the concept of the Master Plan that has already been approved, but only the new structures not the rides will need a public hearing. Mr. Hopkins questioned the timetable for implementation of the project? Mr. Spears stated he would like to see the walkway completed for "Celebration in the Oaks" so we could lease some rides from private entrepreneurs. Mr. Hopkins stated that this plan has already been approved by the Architecture & Engineering and Concessions Committees in which Mr. Hurstell agreed. Mr. Hurstell stated that the Concessions Committee officially recommended that the Board approve and adopt this plan and proceed along these lines. This plan will be shown to the neighborhood groups at the August 11 meeting. Mr. Hopkins motioned to approve the sidewalk which is desperately needed for circulation and that the other aspects of the plan be taken under advisement for review and action later. Mr. Solomon seconded the motion. After discussion, Mr. Hopkins amended his motion to approve the conceptual plan for the amusement area and authorize the staff to proceed with construction of the sidewalk and related ancillary when funds are available. Mr. Snyder seconded the motion. After further discussion, the motion was I approved unanimously with the exception of Mr. Young who opposed. )73 -4- Dr. smith stated that he was approached by Mr. Robert Tannen with a proposal to initiate renovation efforts for the Popp's Fountain , area and would like to participate in the recent activities spearheaded by Ms. Shannon Prince of the neighborhood garden clubs. Mr. Tannen's concept is to initiate these renovation activities with a birthday party for his wife and fundraising party to be held August 27 at the Fountain. He is asking the Park to participate with his group to general clean-up the area prior to that time. The group's concept is to restore the Fountain, including full mechanical and lighting systems to their original 1936 condition estimated to be approximately a half million dollars. Also proposed is a Sculpture Garden located inside a new iron fence, which has already been discussed at previous Board meetings, constructed around the perimeter of the Garden tying into the back of Marconi Meadow. The sculptures would be either long-term loans or donations to the area. Dr. Smith said this area would be opened for public use, security must be provided and locked gates at nighttime to prevent vandalism. Fundraising efforts would be coordinated with the Friends to avoid duplications and various interested garden clubs and the donated funds would be earmarked for the renovation. Dr. Smith motioned to approve in concept the proposal to commence fundraising efforts at the fundraising and birthday party on August 27, working with the Development committee and Friends of city Park. Mr. Hopkins expressed that the garden clubs are very interested and this would be another level of fundraising with Mr. Tannen's I efforts. Mrs. Stahel recommended to put this proposal through the project development process procedure as established in 1992. Mr. Davidson questioned the Park's commitment for the ongoing cost of maintenance and security. Dr. Smith replied that we would have more to maintain and secure. Mr. Reische remarked that the idea sounded good but wanted to be assured that the Park would have no responsibility. Dr. Smith said that Mr. Tannen was willing to work with the Development Committee and the Friends. Mrs. McFarland was concerned that the Friends would be responsible for their funds and if there was a discrepancy, what would be the outcome. Mr. snyder stated that we will need to form an agreement so everyone knows their obligations and responsibilities. He said we also need to know what money would be raised on an ongoing basis for maintenance. Mr. Snyder feels that this is an excellent opportunity but these are practical issues that must be resolved and incorporated into this agreement. Mr. Young suggested that Mr. Tannen meet with the Development Committee and look at the total scope of his plan to be sure there is no cross solicitation. Also, he feels that there is an opportunity for him to develop a case of the entire project built in with an endowment of maintenance, so that we would not be in a position to increase our operating budget. Dr. Smith agreed to refer this proposal to the Development Committee. Mr. Snyder felt that we should help to clean the area and permit I -5- ;;:YI Mr. Tannen to have his wife's birthday party but any fundraising activities should be coordinated with the Development Committee. Everyone agreed. Dr. Smith will relate this decision to Mr. , Tannen. A report was filed. CONCESSIONS COMMITTEE - No Report. FINANCE COMMITTEE - Mr. Reische distributed the two 1992 Audit Reports from KPMG Peat Marwick. He explained that the increase in retained earnings for 1992 were $297,466 in the regular audit. The single Audit Report was necessary because Federal Funds were involved. Mr. Reische reported that the month of June was the best month we have had in recent history as it reflected net income of $99,477 versus a budgeted net income of $91,846 and last year's $16,955. He said that the year-to-date net income was $157,279 versus a budgeted net income of $254,366 and last year's net income of $288,903. Mr. Reische stated that since we have completed the second quarter of the year, the budget will be discussed with each department and budget adjustments will be brought to the next meeting. Mr. Reische said the committee approved installing electronic control systems in cash intensive areas of the Park which will I probably be installed in the thirty days. Mr. Reische stated that they are soliciting candidates for Joe Buscher's position through August and asked for any recommendations. A report was filed. DEVELOPMENT COMMITTEE - Mr. McLetchie reported that the committee recommends that the Board request of the Friends funding of a $50,000 package for engaging a sales coordinator and also a clerical secretary to support that position, including both annual salaries, benefits and other estimated materials. This funding would be for a one-time request for a twelve month period. It is anticipated that once this position is engaged, it would be a self funding position. Mr. McLetchie motioned for approval for this $50,000 package request of the Friends, seconded by Mr. Reische and unanimously approved. Mr. McLetchie motioned for the Board to request of the Friends a $10,000 grant to fund the projected cost for an education coordinator for the remainder of 1993. This position will be included in the 1994 budget. Because of ill health, the previous employee had to retire. This is a very important educational program with teachers and will never be a net revenue producer. I Mr. Snyder seconded the motion. -6- Mrs. Stahel stated that this person would be involved with other educational programs as well as the "Nature Trail". Mr. Vehnekamp , felt that it is very useful to have a person in this category as we have a community obligation. Mrs. Conroy stated that the person considered is hoping to get a grant. Mr. Spears stated that this person would also be involved in the new Botanical Garden Education program. The motion was unanimously approved. Mr. McLetchie stated that Nan CUmmins presented three different proposals for computer software that would enable us to be more efficient and effective in the Park and also the Park in conjunction with the Friends fundraising and developmental efforts. Mrs. CUmmins and the committee recommends the "Fund Master User Network Solution" software at a cost of $13,000 to include training. Mr. McLetchie motioned that the committee recommends that the Board request the Friends for one half of the cost for $6,500 and the Park to pay the remainder $6,500; however, in both cases when funds became available. Mrs. Carruth felt that this is too premature and should be postponed for another year. Mr. Thompson moved to table the motion, seconded by Mr. King and unanimously approved. GOLF COMMITTEE - In Mr. Marshall's absence, Mr. Snyder reported that a presentation was made to the Executive committee of what golf has done for the Park; the strength that has been added to the golf program by Frank Mackel; and, the certification of Mr. Lutze. Mr. snyder felt that this was a prelude to the fact that the Golf Committee does not feel golf cannot rest on its laurels as in the I past, since it has had increasing competitive pressures and affecting its revenue. He said a report was given on the Freeport McMoRan monies. Mr. Snyder indicated that the Golf Committee is very anxious to pursue the Putt Putt Course. There is no specific proposal but the committee is considering several ideas. The Executive Committee suggested that the Golf Committee prepare a specific proposal to be considered by the Long Range Planning Committee. Mr. King questioned if there was any research done on a more sophisticated type course. Mr. Solomon said that it was very discouraging that fifteen manufacturers were contacted and only one responded. Manufacturers are very busy building miniature courses allover the United States; however, out of courtesy, Cost Inc. came down at our expense. The committee is now working on a report. Mr. Snyder asked for approval to sign Frank Mackel's contract. He said that basically, it is the same contract that Mr. Mackel's has had with a couple of modifications; 1) performance standards for his extension of the contract, and 2) he is required to furnish us I information with respect to the operation of the Pro Shop. Mr. Mackel's original contract last option extends to 1996. This amendment extends the contract for 2 additional 3 year terms to the year 2002. Mr. Hopkins moved to approve this contract, seconded by /3(,., -7- Mrs. Stahel and unanimously approved. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Bassich stated that the , oak tree next to the entrance by the Botanical Garden Education Building was hit by lightning and may not survive. Mr. Spears stated that after the Mosquito Control lifted the water Hyacinths out of the back lagoons, it was noted that one plant could produce 3,000 seeds and is now multiplying again. Mr. Spears then contacted the wildlife and Fisheries Department for their input. The wildlife and Fisheries Department said they would be happy to spray and take this as a responsibility on a continual process to keep the lagoons clean; however, would like to have Board action because in previous years they were asked not to do this. They would use 2-4-0, the same chemical used throughout the State, and would do strips at different times to prevent fish kill. Mr. Snyder motioned to authorize the wildlife and Fisheries Department to spray the lagoons, seconded by Dr. smith and unanimously approved. LEGAL COMMITTEE - Mr. Snyder moved to take off the table from last meeting and name one of the reclaimed islands as "Boh Island", seconded by Mr. Thompson. Mrs. Stahel said she was not opposed but would feel more comfortable if action was taken after our debts were cleared. Mr. Snyder stated that we were not making this a condition. After much discussion, the motion was unanimously approved with the exception of Mrs. Stahel who abstained. Mr. Snyder reported that after the special Japanese Garden I Committee developed and refined issues, they met jointly with representatives of the Japanese Garden Society to discuss these issues. The committee reviewed areas in the proposed contract that were objectionable or needed treated and suggested revisions. Mr. Snyder stated that it appeared that we made progress in resolving these issues and the target date is October 1st for signing the agreement. This is will brought before the Board at the September meeting. Mr. Snyder said the general concept was that the Japanese Garden Society will raise all the money; there will be safeguards with respect to how they raise the money and prior to the time it is expended; the money will not be expended until it is determined that we have an economical viable project and 100% of the money to carry that stage of the project to completion; they will have control of the horticultural aspect of the design; we will have control of approval of all items that go through the A&E; they will bear all the costs of the construction of the garden including the bridge, parking lot, any roadways required; there will be a committee formed to develop a garden and to take care of its maintenance; the revenues of the garden will be dedicated to its maintenance; they will have control of the committee numerically as long as they are performing in accordance with the standards of the contract that will automatically change if they fail to perform; I and, expenditures of the funds would require two signatures - one -8- from the Park. Mr. Reische asked if a copy of the proposed contract would be sent , to the Board before the September meeting, in which Mr. Snyder anticipates that it will be. Mr. Snyder said there will be three Board members on the committee and one of the requirements is that they must have a feasibility study. He said that many of these gardens are very successful; nevertheless, some are still skeptical if the $6 million can be raised for this project. He feels that this concept is a viable one and would be a tremendous addition to the Park. There will be time constraints in the contract. Mr. Snyder stated that Roger Larue, voluntary lawyer for the Friends, received a motion to dismiss the lawsuit brought by Save Our City's Parks Inc. with prejudice. This means they cannot bring a lawsuit on the same issue and would put an end this litigation; however, another issue could be raised. PUBLIC RELATIONS COMMITTEE - Mr. Vehnekamp reported that the Loyola students have completed all sections of the Marketing Study and it is available to all Board members today. TENNIS COMMITTEE - Mr. King reported that the committee reviewed the financial statements which reflected a net profit of $5,480.77 below budget for the month; however, the year-to-date net profit is $10,125.77 above budget. The Pro Shop's year-to-date net profit is $1,821.25 below budget. Mr. King said the Pro Shop is still without a manager although every effort is being made to hire one. Several items were placed I on sale at a discount in an attempt to increase the volume of sales. Mr. King stated that they will meet with Wade Herrin concerning the drainage problems on the rubico courts. Mr. King said that Mr. Spears and Mr. Charles Turner are looking into proposed plans to alleviate some underground drainage problems on the laykold courts. A National League Championship of the U.S.T.A. covering categories 2.5 - 5.0 will be conducted at City Park the last week of September and the first week of October. Mr. King stated that the Tennis Director reported that the United States Tennis Association had commended City Park on the condition of its courts and the overall cleanliness of the entire facility. Mr. King said that we will update and renew the lease for the City Park Tennis Club based on the number of courts requested. A report was filed. STADIUM COMMITTEE - Mr. Bridges reported that the financials reflect that the stadium is not in deficit due to the Jimmy Buffet Concert. He said that the stadium manager reported that the I -9- attendance was over 27,000 people with our estimated share profit of approximately $30,000. The promoter did very well financially and we will renegotiate next year. The concert was a huge success , and created no problems with neighborhood groups. In fact, the neighborhood groups felt it was not necessary to limit the amount of concerts. Mr. Bridges mentioned that the committee is contemplating to form a subcommittee for a plan to develop marketing the facility as a concert venue. He asked if anyone had any expertise in this field to please contact him. Mr. Bridges stated that the NCAA Track & Field National Championships, Co-Sponsored by Tulane University and New Orleans Sports Foundation, was not an economic financial success and the loss was approximately $23,000; nevertheless, the Park netted approximately $7,000. The maintenance contract from American Sign & Indicator (AS&I) on the Tad Gormley scoreboard expired on July 1st. Mr. Bridges stated that the committee voted to approach the AS&I company with a proposition as follows. The scoreboard is being paid for by advertising revenues with panels on the board. When all advertising contracts for the panels are paid, it will be in excess of $100,000 more than the cost of the scoreboard. The proposition is that AS&I can keep the extra $100,000 if they agree to service the scoreboard for 10 years. Mr. Bridges stated that $500,000 approved in the Capital Outlay I Budget is'anticipated to be available to the Park in September to pay Tad Gormley debts. Mr. Reische expressed that he thought that the $100,000 overage received from the advertising panels was going to be the additional source to pay the remainder of the Tad Gormley debts. Mr. Bridges said that the committee felt that since we would incur a significant amount of expenses maintaining the scoreboard, they felt that this was the best solution but this is only a proposal and not a decision. A question was asked how the $100,000 overage determined? Mr. Bridges replied that if all of the revenue was collected from the advertising contracts, which have different extending dates, the longest contract extends to 7 years; then all the revenue collected after 7 years would be in excess of $100,000 more than the cost of the scoreboard. Mr. Snyder suggested to meet with Doug Thornton and Mr. Reische, Chairman of the Finance Committee, with other possibilities, such as to get some up front cash and some maintenance years and possibly be able to buyout the contract. Mr. Spears stated that the committee was told we would be required to $700.00 a month for maintenance on the scoreboard and if we had the schematics, we could get someone at the Superdome to maintain I it. He said if there is any agreement made, then it must stipulate -10- that we get the schematics. Mr. Bridges said that a hammercage used for the Olympic Trials is not needed. Tulane University has offered to purchase it and the , agreement with the Park is $3,000. FRIENDS OF CITY PARK - Mrs. Stahel reported that the signature poster is coming along nicely and the Friends will send out a prospectus to over 100 artists this week. She said that Harvey Press has donated the printing; Hanson Graphics the color separations and Marks Paper Company the paper. The panel of judges will be John Bullard, Shirley Trusty Corey, Mick Zatarain, Martin Laborde and Claire Stahel. A report was filed. UNFINISHED BUSINESS - Mr. spears stated that tonight he will be attending a Junior Golf Banquet for approximately 300-400 Junior Golfers and their parents, sponsored by Paul Buckley, our Board member. He said he will represent the Board in thanking Mr. Buckley for this outstanding fete. Mr. Hopkins stated that pertaining to the subject of "Boh Island" and the honor that will be bestowed upon the family, he suggests that we contact, coordinate any publicity and get approval in advance from the family so that this occurs in a proper way. Mr. Reische advised that the Executive Committee should propose some type of policy for naming anything in the Park. Mr. Davidson agreed and asked that the chairmen of each committee submit to him I any formal action that would be helpful possibly before the next meeting. Mr. Vehnekamp said that we need some rationale for saying "no" if it is necessary. Mrs. spicer thanked Mr. Vehnekamp and Shell Oil for all of the time and money spent on producing the Marketing study. Everyone applauded. Mr. Davidson stated that there would be no Board meeting in August. There being no further business, the meeting was adjourned by the president at 6:10 p.m. Dd:a~~Executive/Recording Secretary Thomas S. Dav~dson President I /zjO I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF JULY 1993 Cash on Hand June 30, 1993 $ 163,307.67 Sources of Cash: Operations $785,804.29 Total Available Cash 949,111. 96 Uses of Cash: Operations 643,981.16 Capital Items 25,113.11 Debt Service 10,003.39 Total Cash Used in July 679,097.66 Cash on Hand July 31, 1993 $270,014.30 I ======INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 22,758.47 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - U.S. Treasury Bill (due 9/9/93) 89,385.75 Garden Bldg. - U.S. Treasury Bill (due 10/28/93) 98,660.28 Total Restricted Investments $212,439.29 ======I ; 1 Palm Drive,;; New Orleans, Louisiana 70124 ',,' SO+4k2 /Iililil,,' FAX S04-4k3-')i!12 '.:1 I 'I',. II ' ~1'1" "hLIl]1I F"" ILl~ ," ILlJ I -2- The Park's current liabilities as of July 31 are as follows: Vendor Accounts Payable $120,531. 81 Accrued Expenses 2,001.84 Accrued Payroll 66,913.00 Accrued Bonuses 63,553.18 Sales Taxes 47,800.95 Payroll withholdings 23.046.30 Total $323,847.08 ====== In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 44,916.55 Golf 27,666.34 catering 53,054.57 Leases Payable: I 9,090.76 Royal Investment Ford Motor Credit 1,497.93 John Deere 24,160.33 Textron 37,039.67 J. 1. Case 4,415.64 1st Interstate Bank 9,480.10 Dearborn 24,666.06 GMAC 5.801.26 Total $241,789.21 ====== I 148 I August 18, 1993 NO BOARD MEETING IN AUGUST. I I ; 1 Palm Drive ii! Clew Orleans, Louisiana 7()124.' s(l4 'IK24KHH.' FAX 5044H3 ')iJ12 /L/3 I August 18, 1993 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: The official ground breaking for the Botanical Garden Education Building was conducted on July 28. Work is progressing well. The foundation for the entire building will be poured this Friday. The walls are going up on the restroom and gift shop portion. The second quarterly meeting with Neighborhood Associations was held on August 11. Items discussed were: 1) Amusement area I development plan; 2) Popp's Fountain renovation proposal; and, 3) The formation of a park use committee. The six associations were requested to appoint one member to serve on the committee. The meeting was very productive. Many meetings were held between the "Lark in the Park" Co Chairs and staff. Everyone is most excited about this coming event. Spoke to Executive Women's breakfast to update the group on happenings in the Park. The wildlife and Fisheries Department began spraying the water hyacinths on August 18. Getting rid of this problem will be greatly appreciated. Many meetings have been held to establish a recommended rental policy for the new Botanical Garden Education Building and the Garden Study Center. Tree Protection and Sensitivity training was conducted for all maintenance employees. Tom Campbell, the State Forester, and Dan I Gill, the Horticulture Area Agent, conducted the session. ; 1 Palm Drive" I\ew Orleans, Louisiana 7() j 24ii!' 'jo4 'lS2-4SSSii!' FAX S04-4S3-9412 I Page 2 Met with representatives from Boh Brothers to try to get some idea on the cost of running sewage to north of the interstate of the Park as per visit reported last month from Office of Public Health. Had many visits with those interested in fencing, raising funds and restoring Popp's Fountain. Finalized a donation of a 7-1/2 foot tall "Greet in Gator" for Storyland. You will hear more about this shortly. Responded to contacts and letter from the Attorney General's office in Baton Rouge involving the Architect Selection committee on projects. We have a wonderful tale to tell about our Police force at our next Board meeting. I Respectfully submitted, ~ vf2Ja~ '-B"ifaUL:BaSsich Executive Director BLB/CRS/dz I /'-/ !J PARK STATISTICS - 1993 AS OF 7/31/93 I CURRENT LAST YEAR CURRENT LAST YEAR MONTHLY MONTHLY Y.T.D. Y.T.D. DAILY GREENS FEES - NORTH 2282 2791 14269 18285 SOUTH 3432 4840 18785 26238 EAST 2479 2952 16283 19363 WEST 4248 3321 27740 23349 MONTHLY GOLF TICKETS 126 180 914 1208 ANNUAL GOLF TICKETS o 299 286 GOLF CART RENT - 18 HOLE 5423 6221 26830 32689 9 HOLE 663 777 4122 4478 DRIVING RANGE BUCKETS 11326 10867 68210 74423 TENNIS CTS - RENTAL HOURS 1855 2027 12091 11564 PEDAL BOAT - 1/2 HOUR 303 896 2934 4250 - 1 HOUR 234 600 2910 3556 CANOES - 1 HOUR 127 310 1695 2214 DAILY ADULT 182 306 2449 3474 III'!"!'G T!C'ET- DAILY YOUTH 120 270 1257 1323 ANNUAL PASS o o 12 17 FISHING RODEO 1701 1459 RAINFALL - INCHES 4.51 4.73 40.31 46.12 TOUR BUSES 473 620 4356 4823 VANS 103 11 7 705 655 STORYLAND ADMISSIONS 7123 10528 40608 50469 BIRTHDAY PARTIES STORY LAND 16 12 128 128 CAROUSEL 10 14 102 121 AMUSEMENT RIDES ANTIQUE CARS 16167 11519 65823 49999 BUMPER CARS 16148 9372 54077 21305 CAROUSEL 19249 13014 83370 65480 FERRIS WHEEL 6922 312 24027 7329 ROLLER COASTER 34004 13672 132279 62243 TILT-A-WHIRL 19050 10918 77245 47458 TRAIN 18740 12658 75879 55269 UMBRELLA CARS 6812 3044 31656 20797 MOTORCYCLES 708 729 I SLIDE 15869 4556 67478 26277 I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF AUGUST 1993 Cash on Hand July 31, 1993 $ 270,014.30 Sources of Cash: operations $632,648.10 Total Available Cash 902,662.40 Uses of Cash: Operations 632,401. 23 capital Items 72,652.92 Debt Service 13,757.71 Total Cash Used in August 718,811.86 ~ Cash on Hand August 31, 1993 $183,850.54 ====== INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 22,771.95 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - U.S. Treasury Bill (due 9/9/93) 89,385.75 Garden Bldg. - U.S. Treasury Bill (due 10/28/93) 98,660.28 Total Restricted Investments $212,439.29 ======I I Palm Drive .~ t\ew Orleans, Louisiana 70124'1 504-4R2-4RRRi! FAX 504-4R3-9412 ',:1 ::qUJII]!':'",!. Illi\ r"'I"'".LT Itf1 I -2- The Park's current liabilities as of August 31 are as follows: Vendor Accounts Payable $301,847.17 Accrued Expenses 6,534.74 Accrued Payroll 57,870.90 Accrued Bonuses 72,553.18 Sales Taxes 44,453.54 Payroll withholdings 17,029.10 Total $500,288.63 ------In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 44,916.75 Golf 23,212.66 Catering 44,012.25 I Leases Payable: Royal Investment 8,375.95 Ford Motor Credit 1,002.66 John Deere 22,751.36 Textron 34,306.39 J. 1. Case 2,909.02 1st Interstate Bank 8,987.97 Dearborn 24,203.89 GMAC 5,409.33 Total $220,088.23 ====== I F/8 I September 22, 1993 MEETING NOTICE AND AGENDA FOR TUESDAY, SEPTEMBER 28, 1993 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive l. Roll Call. 2. Introduction of Guests. 3. Approval of July 27, 1993 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Reports and Actions Requested by Committees. See attached Actions Requested and Backgrounds: Architecture and Engineering Committee Concessions Committee Executive Committee Horticulture and Grounds Committee 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I 1 Palm Drive. New Orleans, Louisiana 7() 12'1. 5()4 4k2 4ililil'. FAX 504-4il3-9412 , )' ~ ." G{. J l I September 22, 1993 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: Please notice a change in the agenda this month. Actions being requested by various committees are being placed on the agenda with a brief summary and background. This will give each Board Member the opportunity to call management or committee chairpersons to ask questions before being asked to vote on an item with no notice. The Botanical Garden Education Building is progressing on schedule. Enough of the building is now completed to give a good I idea of what the final product will be. A Public Hearing was conducted by Dr. Peter smith concerning our two projects; the enlarging of the fenced-in area around the proposed Popp's Fountain Restoration and the addition of two small buildings in the amusement area. No opposition was received at this Hearing. We are still discussing the recommendation for rentals in the Botanical Garden. We have received a very good price for the possibility of finally getting sewerage to the middle of the Park between 1-610 and Harrison Avenue. The party given for people interested in helping restore Popp's Fountain on August 27 was a great success. About 400 people attended. Our new exhibit in Storyland the "Greet in Gator" was dedicated on Sunday, September 12, 1993. The donor Mr. Lance Ostendorf was I present and so were a lot of his friends. I Palm Drive~' :-.lew Orleans, Louisiana 70124 .., 504-4824888~' FAX 504A839412 /5U I Page 2 continued discussions with the Regional Planning Commission and the Mayor's office concerning the possibility of reestablishing a street car line on Carrollton Avenue from Canal street to the Park. Hosted a small "going away" breakfast for Jim Cain on his last day as President of N.O.P.S.!. He was given an appropriate Resolution of thanks for his efforts for "Celebration in the Oaks" and City Park itself. Met with the President of Delgado Dr. lone Elioff and her assistants, Lum Ellis and Joe Toomy. It was a very posi tive meeting and we found many areas of mutual interest. Attended a breakfast of the Greater New Orleans Foundation on some of the new problems that organizations such as ours will face with the new "giving" guidelines. This information was passed on the Friends of City Park. Budget meetings were held with all department heads for 1994. These requests will be distributed to all committees in October. Attended the "Role Model Luncheon" given by the Y.W.C.A. honoring Janet Larue and past Co-Chairman Donna contois on Friday, I september 17. A well deserved honor. We are pleased to welcome Larry Rivarde to our staff as Fiscal Director. Larry has already made a great impression on staff with his knowledge and commitment. We have attended many meetings with the "Lark in the Park" chairpersons and are really excited about this upcoming event. Respectfully submitted, ~sff3~ C£~~ Executive Director General Manager BLB/CRS/dz I /5/ PARK STATISTICS - 1993 AS OF 8/31/93 I CURRENT LAST YEAR CURRENT LAST YEAR MONTHLY MONTHLY Y.T.D. Y.T.D. DAILY GREENS FEES - NORTH 2316 2774 16585 21059 SOUTH 3509 4143 22294 30381 EAST 2361 3093 18644 22456 WEST 4527 2872 32267 26221 MONTHLY GOLF TICKETS 141 190 1055 1398 ANNUAL GOLF TICKETS 0 0 299 286 GOLF CART RENT - 18 HOLE 5274 5595 32104 38284 9 HOLE 807 605 4929 5083 DRIVING RANGE BUCKETS 10224 9550 78434 83973 TENNIS CTS - RENTAL HOURS 1920 1641 14011 13205 PEDAL BOAT - 1/2 HOUR 268 728 3202 4978 - 1 HOUR 212 603 3122 4159 CANOES - 1 HOUR 209 401 1904 2615 FISHING TICKET- DAILY ADULT 206 294 2655 3768 DAILY YOUTH 115 161 1372 1484 I ANNUAL PASS 0 0 12 17 FISHING RODEO 1701 1459 RAINFALL - INCHES 3.34 8.12 43.65 54.24 TOUR BUSES 486 633 4842 5456 VANS 102 117 807 772 STORY LAND ADMISSIONS 5254 9054 45862 59523 BIRTHDAY PARTI ES STORY LAND 9 12 137 140 CAROUSEL 1 1 15 113 136 AMUSEMENT RIDES ANTIQUE CARS 11390 11364 77213 61363 BUMPER CARS 13310 7689 67387 28994 CAROUSEL 13482 11823 96852 77303 FERRIS WHEEL 2651 2280 26678 9609 ROLLER COASTER 25939 13955 158218 76198 TILT-A-WHIRL 12450 4378 89695 51836 TRAIN 13021 10825 88900 66094 UMBRELLA CARS 4475 4685 36131 25482 MOTORCYCLES 708 729 I SLIDE 10386 3043 77864 29320 /6~ MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, September 28, 1993 at 4:03 p.m. by the President noting a quorum was present. PRESENT: Thomas Davidson, President; Commissioners Bagneris, Burns, Carruth, Conroy, Eumont, Favrot, Hines, Hopkins, Hurstell, King, Larue, Liggans, McLetchie, Meyer, Reische, Smith, Snyder, Solomon, Stahel, Taylor and Vehnekamp. EXCUSED: Commissioners Hilbert, Thompson and Young. ABSENT: commissioners Bridges, Buckley, Marshall, McFarland, Radelat, Singleton, syracuse and Wilson. STAFF: Beau Bassich, Executive Director; Charles Spears, General Manager; Ann Spicer, Public Relations Director; Mitch Tanner, Human Resources Director; and, Larry Rivarde, Fiscal Officer. GUESTS: Mrs. Margee Farris, Friends of city Park President Elect. Mr. Davidson asked for any corrections to the July minutes; none were made. Mr. Hopkins moved to accept the minutes, seconded by Mrs. Stahel and unanimously approved. Regarding the manager's report, Mr. Bassich added that he received a letter of commendation from Mrs. Yvette Semmes for five of our I employees; namely, Jo Ann Geraci, Vernon simmons, catrice Toussaint, James Murphy, and Thomas Williams for their honesty and integrity in teaming together to find her purse she left on the Carousel and return it with all her belongings and $348 in cash. Mr. Spears introduced Larry Rivarde, our new Fiscal Officer who has made quite an impression and his harmony with everyone. Mr. Spears announced that there would be a Craft Show Sunday from 10:00 a.m. to 6:00 p.m. in Tad Gormley Stadium - $1.00 admission. Mr. Spears presented Mr. Hurstell with pictures taken at the Grand Opening of the Bayou Oaks Softball Center. REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. Smith reported that Messrs. Soniat and Eckelmann presented a proposed proj ect that would supply electrical service into the Park to provide additional lighting attractions in areas along the "Celebration in the Oaks" auto route. Estimates received ranged between $15,000 and over $33,000 with the lower estimate to include the Park providing some of the labor and doing the trenching for underground lines. The I committee suggested that the staff attempt to go underground with these lines in areas where they would cross the roadways around 153 -2- Christian Brothers School and the Beau Bassich Circle and the overhead lines would be appropriate at other places. The committee I recommends and feels that the Park could save monies if they would acquire trenching equipment which could be used for this project as well as other Park projects. Mr. smith stated that the committee discussed the provision of sewerage service to the areas north of 1-610. Boh Brothers will submit estimates for this project. Mr. smith said that Mr. Spears presented a funding plan which would provide adequate funds together with borrowed money to allow construction of the Quadraplex building. The committee authorized the staff to communicate with the architect, Stewart Farnet, and request his assistance in exploring potential uses of the second floor. Mr. smith chaired a Public Hearing held on September 8 for changes in the Master Plan to allow the construction of two small buildings within the Amusement Area; 1) A new office building (size 12' x 30'); and, 2) A gift shop/game room (16' x 20'); in addition, changes in fence alignment and inclusion of a sculpture garden area in the Popp's Fountain Area. Mr. smith said that no opposition was made and the committee recommends approval of these changes. Mr. King moved to accept this recommendation, seconded by Mr. Hopkins and unanimously approved. A report was filed. CONCESSIONS COMMITTEE - Mr. Solomon stated that the committee I requested update reports from department heads. Mr. Solomon said that Don Gauthreaux, Bayou Oaks (Quadraplex) Softball Manager, reported that the Softball Center is a huge success; however, the lack of proper rest rooms and concession facilities are creating problems. Mr. Solomon stated that George Parker reported a spectacular summer in the amusement area with a profit through July of $109,000 versus a budgeted $69,000. Mr. Parker stated that the summer camp program was also successful with 58 campers attending at each of the four two-week sessions netting a profit of $14,000. We will contact Delgado Community College to explore using their facilities during the summer to expand the number of campers. Mr. Solomon related that Bill Cangemi reported Storyland had a bleak summer with attendance down producing a small deficit. An additional entrance is being contemplated nearer the amusement area. Mr. Solomon said that Pat O'Shaughnessy reported on concessions and I catering noting that each or all of his departments are close to or ahead of budget through August. There was some concern with the vending operation but this is currently being reviewed. Mr. O'Shaughnessy suggested to renovate and improve the boating -3- operation since there has been a decline this year. He feels this is directly related to poor quality of our docking facilities as well as water conditions in our lagoons. I Mr. Solomon stated that the committee requests approval to finance the Quadraplex building, which would house concessions and rest room facilities. The First National Bank of Commerce (1st NBC Bank) has agreed to loan $300,000 over five years at 6-1/4% interest. He also request the Friends of City Park provide $60,000 in matching funds in January 1994. The payments would be made from receivables from Coca Cola ($40,000/yr.), Coors ($lO,OOO/yr.) and $10,000 annually from the operating receipts of food and beverage. Mr. Solomon explained that the concession stand building would serve people at ground level with the second floor being a lounge to allow spectators to get out of the sun. This would generate excellent revenue. Mr. Hopkins motioned for approval of this request, seconded by Mrs. Carruth. Mrs. Stahel asked if this would be predicated on the Friends' action? Mr. Reische replied that this was one of the conditions; however, he explained that the Finance Committee requested information regarding revenue coverage and building operating costs. Mr. Spears stated that without this building, we have budgeted a $23,000 net profit next year and this loan would be no problem. Mr. Solomon said that the President of the 1st NBC Bank is an avid softball player; is delighted with the complex; and, has expressed his endorsement of the loan. Mr. Snyder questioned if the building was on the Master Plan? Mr. I Bassich stated that the 1982 Master Plan showed a Quadraplex without any details. Mr. Snyder suggested to have a Public Hearing and a change to the Master Plan in which all agreed. After discussion, the motion was changed for approval of borrowing of $300,000 subject to: 1) $60,000 from the Friends, 2) a Public Hearing on the change of the Master Plan and the revenue projections. Mr. Hopkins motioned for approval of the changed motion, seconded by Mrs. Carruth. Mr. Spears stated that this subject will be brought to the attention of the six neighborhood associations meeting this Thursday and also have a Public Hearing in two weeks. Mr. Reische asked if the Friends could respond at this time regarding this request? Mrs. Stahel answered that she would like to consult with her Executive Committee, the Friends' Board, the new President Elect, Mrs. Margee Farris, and the person filling the new position, Friends' Executive Director, to further review this request for their November meeting before a decision is made. Mrs. Stahel then introduced Mrs. Margee Farris. Mr. Hopkins stated that since we were working very hard to expedite the timing of construction, he asked how this schedule would fit in? Mr. Spears responded that he would like to have the building I built before next season which could take approximately five months J55 -4- and would like to start construction January 1st. Mr. Hopkins asked if the lack of response from the Friends' prohibit from bidding the contract? Mr. Spears replied that normally he would like to have the money in hand when bids are I proposed. Mr. Spears said he spoke to members of the Friends Executive Committee and had no opposition, so he felt that the Friends would approve since Lark revenues are used for capital funds on the request of the Park Board. Mr. Hopkins added that he was impressed with the statistics and usage on the Quadraplex despite the lack of rest room facilities. He said that he would like to follow up with the building since there has been so much enthusiasm and significant support. Mr. Spears stated that when the Quadraplex was opened last April, most of the tournaments had already been scheduled. We already have booked large tournaments for the 1994 summer season with only five dates still available. We are advertising in the "sandbagger" magazine to all Softball Leagues in the country. Mr. Spears stated that although he thought this would be the slow season, the fields are being used every day and all nights are reserved except Saturdays. Mr. Solomon stated that originally the loan with the 1st NBC Bank was approved for $400,000. He said that he was asked to scale down the loan amount since requesting funds from the Friends. He I mentioned two important points: 1) players have abided by not bringing in beer or drinks; and, 2) the port-a-lets are not cleaned daily creating an unsatisfactory condition which proves that this facility must be built to accommodate our players. Mr. Solomon feels financially we should go forward with this project even without the Friends' approval. Mr. Snyder stated he felt that we should not be obligated to have all the funds committed before commencing this project. Mr. Davidson agreed and said after the Public Hearing, bid for the proj ect, and after the bids are received, we should be able to proceed. The motion was then approved unanimously with the exception of Mrs. Stahel who abstained. A report was filed. FINANCE COMMITTEE - Mr. Reische stated that the Park was extremely happy to have Larry Rivarde as our new Fiscal Officer. Mr. Rivarde attended Xavier University and was employed with Freeport McMoRan for seventeen years. Mr. Reische reported that Paul Soniat and Clarence Eckelmann presented plans to spend $40,000 on new electrical supply and exhibits relating to the 1993 "Celebration in the Oaks". He said the committee approved this expenditure up to the $40,000 and that I the Board had already approved the additional $1.00 to automobile . admissions which should cover this expense. Mr. Reische reported that August reflected a loss of $25,522 versus -5- a budgeted net loss of $25,498 compared to a net profit of $25,098 for 1992. He said year-to-date reflected a net profit of $203,581 versus a budgeted net profit of $281,143 and compared to last year's net income of $273,450 for the eight months. The committee I has asked Mr. Spears to review the 1993 budget with departmental managers and present budget adjustments at the October Finance committee meeting. Mr. Reische stated that we are in the process of purchasing and installing an electronic control system for cash in certain areas of the Park. He said that KPMG is preparing a draft response on behalf of the Park to the Single Audit Report exceptions. Mr. Reische stated that we still owe $112,000 to the First National Bank of Commerce on old debts and hopes will be paid out in the near future. Mr. Reische stated that the $12,000 received from the City Park Stables lessee appears to be an overpayment. A report was filed. DEVELOPMENT COMMITTEE - No Report. GOLF COMMITTEE - Mr. Solomon reported that the committee is involved with the budget process and are very cautious because of I competition. Mr. Spears added that all budgets will be presented to the various committees in October for their action; afterwards, the full budget will be presented to the Finance Committee in November. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Favrot stated that Tom Campbell reported that an inventory is underway and every tree in the Park is being identified. Mr. Favrot stated that the Federated Council of New Orleans Garden Clubs, Inc. will make a donation of $25,000 to establish the Library and to provide a meeting place for the Council for a period of twenty-five (25) years after which the Council will have an option to renew with no further major donations to the Pavilion expected by City Park. Mr. Favrot motioned for Board's approval of this action, seconded by Mr. King. Mr. Snyder felt that twenty-five years is SUfficient but to extend indefinitely would be a perpetuity and create problems. Mrs. Stahel questioned how the twenty-five years was determined? Mr. Favrot stated that it was originally for 50 years. Mr. Bassich explained that it took 47 years to raise $23,500 and that was their rationale. Mrs. Carruth felt that the Park should have the same option of not renewing after twenty-five years. Mr. Snyder I suggested to approve the action but strike out the option. Mr. -6- Spears said that Mrs. Trimble brought this option and proposal from the organization to the committee. Mr. King stated that if Mrs. I Trimble agreed to the proposal, then he accepts her decision. After much discussion, it was suggested to table the motion until next meeting which would allow Mr. Favrot to renegotiate, discuss with the Executive committee and return with a new recommendation. LEGAL COMMITTEE - Mr. snyder summarized the Tad Gormley Inc. settlement. Further negotiations will be required. Mr. Eumont asked how much more does Tad Gormley Inc. owe beyond $500,000. Mr. Snyder said approximately $100,000; nevertheless, we will continue to work with them but are not legally required to do so. Mr. Snyder said that Tad Gormley Inc. still has some value in the scoreboard and could possibly raise more funds. He said that we will probably pay more money but we are not legally obligating ourselves. A determination from the Attorney General's office could be reached by Thursday and Mr. Bassich hopes we will be successful. Mr. McLetchie motioned to give the Executive committee the right to approve execution of the settlement agreement, seconded by Dr. smith and unanimously approved. Mr. Snyder stated that we received a proposal from the Japanese Garden Society this past spring. A subcommittee was appointed and I meetings were held with the Japanese Garden Society to address issues with regard to their contract. Following all meetings, Mr. Snyder prepared a revision of their contract from the results of discussions. A month ago, Charles Mayer, the Society's new attorney, contacted Mr. Snyder and told him he would review the revisions. Mr. Snyder stated he received a revised draft a week ago from Mr. Mayer. Not many changes were made; however, three of the major revisions are 1) public fundraising before we approve a feasibility stUdy, 2) who has control of the funds and how they get dispersed, and 3) financial responsibility of the Park of bringing utilities to the site and other site preparation costs. Mr. Snyder stated that he is requesting approval of the draft as prepared by the Executive committee with such changes as may be agreed to by the Executive committee. Mr. King motioned for approval of this request, seconded by Mr. Reische and unanimously passed. Mr. Snyder said that Mr. King is working on the review of the Articles and By-Laws to see if they need any better coordination. Mr. King remarked that he would have this available for approval at the November meeting. EXECUTIVE COMMITTEE - Mr. Davidson stated that the Affirmative I Action Plan from staff had been distributed to the Board for 158 -7- approval and their submittal to the state civil Service commission. Mr. King suggested a small change on page 66 to add "qualified minori ties" instead of "minorities". Mr. Spears complimented Mitch Tanner and Toni Moliere on the tremendous work spent on its I preparation. Mr. Snyder moved for adoption, seconded by Mr. McLetchie and unanimously approved. A report was filed. PUBLIC RELATIONS COMMITTEE - Mr. Vehnekamp invited the committees mentioned in the Marketing study to review suggestions made and discuss their ideas with the Public Relations Committee. Mr. Bassich stated that he was upset that television Channel 49, the Community Access Channel, is still showing the interview between Val Dansereau and Mr. Julian which is seven months old. Mrs. Moore from Cox Cable suggested to give them about 30 minutes of information on City Park so they can run it. Mr. Bassich feels this is worthwhile. TENNIS COMMITTEE - Mr. King reported the committee discussed the drain lines running parallel to Victory Avenue because of the many problems of flooding in the area after heavy rainfall. Mr. Spears is to obtain an estimate of the cost of T.V. scanners to determine where the blockage in the drain lines is located. Mr. King said that he reviewed the gutters and downspouts on the Rubico Shelter Building adjacent to the rubico courts and found them in disrepair. Mr. Spears will get estimates for repairs. Mr. I King feels this will alleviate the drainage problems on those courts once the gutters and downspouts are repaired. Mr. Spears said he has received the bids and the work will probably be performed for about $1,100. Mr. Spears stated that every drain except one was completely stopped up. Our plumbers opened every drain this week and also found that the drains do not go to the courts but flow to the drains on Dreyfous Avenue. Mr. King reported a review of the financial statements ending August reflects a loss of $3,418.90, which is $9,838.90 below budget. This loss is a result of the summer program conducted for the youths of the area and the expenses relating thereto which were just charged to the account in August. The balance for the year to-date ending 8/31/93 reflects a net profit of $44,504.05, which is $10,546.05 above budget. Mr. King stated that when the weather becomes a little cooler, Mr. Bassich and Mr. Spears will conduct a survey of the elevation of the rubico courts. Mr. spears said they are not doing an actual survey but using an instrument to find out what the difference in inches is between several points. Mr. King volunteered to be a rod I man. A report was filed. -8- STADIUM COMMITTEE - No Report. FRIENDS OF CITY PARK - Mrs. Stahel thanked the staff for sending the proposed actions before the meeting. Mr. Spears said this is the policy now. I Mrs. Stahel stated that the "Lark in the Park" is this Friday. Everyone is busily working hard, anything goes for the island attire to black tie, and Beau Bassich will be honored at the event. Mrs. Stahel said there will be a "Frisbee" contest and if you can toss a frisbee into a car at 100 feet, you could win the car. Mrs. Stahel stated that Margee Farris is the Friends President Elect for 1994, who was a former Co-chairman for "Celebration in the Oaks" and is well prepared for the office. She said they have their poster finalists and the final art work is due this week. Mrs. Stahel stated monies were allocated for the Friends to hire an Executi ve Director, Beverly Mccrory who starts Monday. She is experienced in Development with EENT, PRC and united Cerebral Palsy. The Friends voted a grant to City Park for $40,000 for the positions of Education Director and Sales Director. The Friends also allocated $7,000 to upgrade their computer hardware system. They allocated $10,000 start-up money for salaries, products and operations for the Celebration Gift Shop. I They also allocated $6,500 to the Park for the repairs to the Carousel Wurlitzer Organ. Mrs. Stahel stated that recent contributions to the Friends were: $5,000 from Louisiana Department of Agriculture & Forestry Grant submitted by Betty Bagert; $2,000 grant from the Arts Council submitted by Nan Cummins and Pam Marquis; $1,000 from the Woldenberg Foundation annual gift in place since the Carousel Campaign; $20,000 from the Lupin Foundation for the Botanical Garden Capital Campaign submitted by Claire Stahel. A report was filed. LONG RANGE PLANNING COMMITTEE - Mr. Hopkins said that New Orleans Museum of Art has established a new policy for the use of their facility and a new fee schedule. UNFINISHED BUSINESS - Mr. Bassich displayed a fiberglass casting for the Owens Fountain by city Park Avenue. The neighbors have raised about $4,000 for repair. To redo the fountain in fiberglass I will cost approximately $7,000 and will be a working fountain which will be an asset to the front of the Park. Mr. Spears said we have already dismantled the old fountain because it was dangerous. -9- /&0 Mr. Bassich stated that NOMA and the Park have met with the Regional Planning Commission on the possibility of putting the streetcar line back in service on Canal street to the cemeteries. They are also working on the possibility of adding a Carrollton I line that would reach the Park at City Park Avenue. The RTA is in agreement but will need a feasibility study. This would bring in more tourist and accommodate the public. The Canal street line is costing about $80,000,000.00 and could begin around 1994-95. Mr. Davidson asked for comments to the "Letter to the Editor" in the newspaper concerning the automobile break-ins. Mr. Bassich said that he received a call from a reporter yesterday and asked Ann Spicer to handle it. She did an excellent job. Mr. Bassich stated there were no break-ins in July, three break-ins in August, and ten break-ins in September. Six of the break-ins were from Delgado students and four. from the Park. Mr. Bassich said that our police force is fully staffed and trying very hard. We have a good relationship with the Third District city Police who drive through quite often. One of the problems is that three teenagers were caught, went to jail and came out the next day. They work City Park and Canal Blvd. area. One of our police went to see the father of one of the teenagers and the father said he couldn't do anything with him. Legally, we can't keep them out of the Park. Mr. Spears said we actually had stakeouts - Park Police and Third District Officers - at certain times of the day. This is happening during the day between 9:00 a.m. and 3:00 p.m. He said superintendent Bayle thinks it is one group because when they are in jail, this stops. This also has to do with Delgado back into I session and football games. Although it is not happening at night, we do not have lights on Roosevelt Mall because of some breaks in old circuits underground. Mr. Spears said he hopes to rectify this next month at a cost of $4,000 to reconnect with some lines and eliminate old ones. We are trying everything we can. Mr. Bassich said that he and Mr. Spears met with the president and two assistants from Delgado to work out a closer relationship with them for our security forces and their security forces. They realize between 275 and 300 of their cars are parked in the Park daily. Mr. Bassich said they spoke about the possibility of Delgado Security force patrolling an area of the Park. If there was a break-in in that area, Delgado Security could come over and take the report. This would eliminate our security force from taking the report, going to court and also out of our insurance. Delgado is working with us toward a solution. Mr. Davidson said do not hesitate to send actions or suggestions to the Board before the meeting so everyone can be more prepared. Mr. Snyder stated that we were strongly requested to adopt a resolution in connection with our selection of architects and engineers to make sure we did it in accordance with the statutory I procedure. -10- Mr. Snyder prepared a resolution as follows: "RESOLVED that this Board of Commissioners will follow the architect and engineer selection process prescribed by the Louisiana Revised statutes· (the "Statutes") when the Board of I Commissioners enters into a contract for such services." Mr. Snyder moved for adoption of the resolution, seconded by Mr. Reische and unanimously approved. There being no further business, the meeting was adjourned by the President at 5:43 p.m. Thomas S. Davidson President I I I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF SEPTEMBER 1993 Cash on Hand August 31, 1993 $ 183,850.54 Sources of Cash: operations $826,842.39 Total Available Cash 1,010,692.39 Uses of Cash: Operations 656,657.41 Capital Items 3,401.28 Debt Service 14.583.55 Total Cash Used in September 674.642.24 Cash on Hand September 30, 1993 $336,050.15 I ======INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 22,031.51 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - C.D. - F.N.B.C. (due 10/12/93) 60,000.00 Garden Bldg. - U.S. Treasury Bill (due 10/28/93) 98.660.28 Total Restricted Investments $183,053.54 ======I 1 Palm Drive,,' I\ew Orleans, Louisiana 70124,,' 504-482-4888'~ FAX 504-483-9412 ~n Equal OppnnUTlII\' Emrlover /l.p3 I -2- The Park's current liabilities as of September 30 are as follows: Vendor Accounts Payable $220,230.98 Accrued Expenses 3,765.30 Accrued Payroll 79,555.07 Accrued Bonuses 81,000.00 Sales Taxes 48,472.43 Payroll Withholdings 16.072.47 Total $449,105.25 ====== In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 40,608.55 Golf 17,727.82 Catering 39,491.09 Leases Payable: I Royal Investment 7,653.64 Ford Motor Credit 503.47 John Deere 21,331.39 Textron 31,554.27 J. 1. Case 2,282.87 1st Interstate Bank 8,491.94 Dearborn 23,737.48 GMAC 5,014.63 Total $198,397.15 ====== I ~ ------~~~ ------ I October 20, 1993 MEETING NOTICE AND AGENDA FOR TUESDAY, OCTOBER 26, 1993 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive l. Roll Call. 2. Introduction of Guests. 3 . Approval of September 28, 1993 Minutes. 4. Management Report. I 5. communications. 6. Report of Officers. 7. Reports and Actions Requested by Committees. See attached Actions Requested and Backgrounds: Executive Committee Finance Committee Stadium committee 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I 1 Palm Drive 'ii!' New Orleans, LOLlisiana 70124.' 504-482-4888 '., FAX 504-483-9412 I october 20, 1993 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: Mr. Lenny Simmons, city of New Orleans Chief Executive Officer reported agreement to provide funds to assist running sewerage lines to the Northern portion of the Park in order to have the New Orleans Police Stables included in the plans. The city share is $72,000. Other facilities to be served are the catering complex, snowball stand and restrooms, and the Bayou Oaks Softball Center. A mole (hydraulic jack) was ordered and delivered to allow I tunneling under streets and sidewalks for electrical and construction projects. One project has already been accomplished. The cost of the mole was approximately $4,000. This will save funds and facilities in the future. Much of the past month was spent on the preparation of the 1994 city Park operating budget. All budgets will be presented to committees this month with final presentation to the Finance committee in November. The first meeting of the Park Grounds Use Committee chaired by Conrad Meyer IV was held on September 30. There was good attendance and discussion. The next meeting will be October 28. The Popp's Fountain Restoration Committee presented a check in the amount of $7,190 to the Friends of city Park from their first fund-raising event. The committee is working diligently to make the project a reality. There has been good press coverage. Attended a meeting called by Councilwoman Dorothy Mae Taylor to all law enforcement agencies concerning the enforcement of truancy and curfew laws. City Park Police was already using I correct forms and procedures. 1 Palm Drive.,' New Orleans, Louisiana 70124 '.,' 504-4S2-4mm. FAX 504-483-9412'" I Page 2 A Public Hearing was conducted on October 18 for the purpose of inserting the central building in the Bayou Oaks Softball Center into the Master Plan. Eleven persons including four Board members were in attendance. There was no opposition expressed. Only questions requesting information was forthcoming. The Hearing was conducted by Dr. Peter M. Smith, chairman of the Architecture and Engineering Committee. The foundation is being prepared in amusements for the recently approved gift shop/games building. A completion date of November 15 is our goal. Respectfully submitted, Beau L. Bassich I Executive Director .~ J.~_ BLB/CRS/dz I PARK STATISTICS - 1993 I AS OF 9/30/93 CURRENT LAST YEAR CURRENT LAST YEAR MONTHLY MONTHLY Y.T.D. Y.T.D. DAILY GREENS FEES - NORTH 1981 2003 18566 23062 SOUTH 3131 2428 25425 32809 EAST 1970 2414 20614 24870 WEST 3239 2045 35506 28266 MONTHLY GOLF TICKETS 178 212 1233 1610 ANNUAL GOLF TICKETS 0 0 299 286 GOLF CART RENT - 18 HOLE 4960 3723 37064 42007 9 HOLE 711 741 5640 5824 DRIVING RANGE BUCKETS 9382 8743 87816 92716 TENNIS CTS - RENTAL HOURS 1976 1965 15987 15170 PEDAL 80AT - 1/2 HOUR 201 317 3403 5295 - 1 HOUR 190 259 3312 4418 CANOES - 1 HOUR 147 220 2051 2835 I FISHING TICKET- DAILY ADULT 120 205 2775 3973 DAILY YOUTH 79 66 1451 1550 ANNUAL PASS 0 0 12 17 FISHING RODEO 1701 1459 RAINFALL - INCHES 2.16 9.39 45.81 63.63 TOUR BUSES 508 662 5350 6118 VANS 110 108 917 880 STORYLAND ADMISSIONS 3664 3156 49526 62679 BIRTHDAY PARTIES STORY LAND 21 22 158 162 CAROUSEL 18 10 131 146 AMUSEMENT RIDES ANTIQUE CARS 8076 7042 85289 68405 BUMPER CARS 7113 4344 74500 33338 CAROUSEL 10090 6805 106942 84108 FERRIS WHEEL 2593 2625 29271 12234 ROLLER COASTER 17682 10321 175900 86519 TILT-A-WHIRL 8219 3182 97914 55018 TRAIN 9065 5050 97965 71144 UMBRELLA CARS 4274 2603 40405 28085 I MOTORCYCLES 708 729 SLIDE 6199 4221 84063 33541 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of Commissioners was called to I order on Tuesday, October 26, 1993 at 4:02 p.m. by the President, noting a quorum was present. PRESENT: Thomas Davidson, President; Commissioners Bagneris, Carruth, Eumont, Favrot, Hilbert, Hopkins, Hurstell, Jackson, Larue, McLetchie, Meyer, Radelat, Reische, Smith, Snyder, Solomon, Stahel and Taylor. EXCUSED: Commissioners Burns, Conroy, Hines, King, Liggans, Marshall, McFarland, Thompson, Vehnekamp and Young. ABSENT: commissioners Bridges, Buckley, Singleton, Syracuse and Wilson. STAFF: Beau Bassich, Executive Director; Charles Spears, General Manager; Ann Spicer, Public Relations Director; Beverly McCrory, Friends Executive Director; Louise Jardell, Sales Coordinator; and Dottie Ziegler, Executive Secretary. GUESTS: Stacy Pellerin and Begofia Landry, Lark in the Park Co Chairmen. Mr. Davidson asked for any corrections to the September minutes; none were made. Mrs. Stahel moved to accept the minutes, seconded I by Mr. Hurstell and unanimously approved. Mr. Davidson read the Lark in the Park "Resolutions" and presented them to the Co-Chairmen, Stacy Pellerin and Begofia Landry. Everyone applauded. Mrs. Landry thanked the Board and stated that the figures look good and hopes it will net $100,000 this year. Mrs. Pellerin thanked everyone. She stated that they appreciated the Park's support and couldn't have done it without everyone's help. Mrs. Pellerin graciously assured that next year's Lark will also be successful with Cynthia Bassich and Kim Shackelton as Co Chairmen. At this time, they departed the meeting. Mr. Davidson introduced Mrs. Beverly McCrory, the Friends new Executive Director. Mr. Davidson welcomed new Board member, Mrs. Denise Jackson who is the Mayor's appointee. Mr. Davidson stated that Mrs. Janet Larue would update "Celebration in the Oaks". Mrs. Larue enthusiastically explained that "Celebration" opens in four (4) weeks - daily from 5:00 - 10:30 p.m. - $4.00 per car Driving Tour and $2.00 per person Walking Tour. She reported that so far they had received $70,000.00 in cash donations; however, there are so many in-kind donors in which the community has been incredibly supportive. She cheerfully I mentioned a few such as Mercy Hospital providing a first-aid -2- station for 38 days; Cytec donated acrylic sheets for new ornaments valued at $5,000; Bell South Mobility giving free phones - 600 I minutes for four months; Fabrics donating any type of fabric needed; Freeman, Rohm's, Lakeside Shopping Center and other decorators volunteer their time; and, Outdoor Systems providing Billboards valued at $10,000 to be displayed November 1st. She said that when a sponsor actively promotes their product, we receive 20% of the donor's investment. She remarked that this year Martin's Wine Cellar is sponsoring the Peristyle. Mrs. Larue stated that many other donors such as corporations, volunteers and schools have provided financial as well as in-kind donations. Mrs. Larue revealed that Paul Prudhomme's Catering company will be cooking jambalaya, andouille on a stick, butter beans and pralines in the CDM Tent and we will receive 50% after all costs. Along the driving route, they will be cooking cracklins, selling pralines and cokes. The area will be decorated like a cajun village. This will be announced at the November 9 Press Conference. Also "Celebration in the Oaks" neon sign will be at the beginning of the drive through. Mrs. Larue stated some new features are fiber optic trees outlined that will change colors; a spaceship with strobe lights that Gary and Martha Solomon have graciously underwritten; flying geese with a motor installed to fly up and down in the trees by the Peristyle; and lots of new ornaments. She said the Preview Party - $35.00 per person - on November 19 I will include six additional restaurants and ten more bars. Domino's pizza will be the exclusive pizza provider at the Children's Party - $10.00 per person - on November 21. Other events are the New Orleans Track Club Run/Walk on December 11, Snowland on December 18 from 9a.m. - 12noon, and an Arts and Crafts Exhibit in Tad Gormley Stadium on December 2, 3 and 4. Ann Spicer remarked that Martin Wine Cellar called today and wants "Celebration in the Oaks" on their magazine cover next year. Regarding the managers report, Mr. Bassich added that the landscape architect was arriving from Tokyo, Japan today. He will look at Nursery Island to evaluate the site. Mr. Spears stated that he hopes by the end of the month all of the street lighting will be repaired on Roosevelt Mall. He said that the gift shop in amusements will be roofed within the next few days. Mr. Spears introduced the new sales director, Mrs. Louise Jardell. Ann Spicer stated that this was Louise's first day. She explained since 1988 Mrs. Jardell has had extensive hands-on marketing and I sales experience in the hospitality industry and in the corporate community. Mrs. spicer described the' many facets Mrs. Jardell accomplished. , -3- /1() Mrs. Jardell delightfully stated that she was happy to be here. She amusingly asked the Board to give her five leads by the end of the week for her to follow up. She said that January and February are cold months but wanted the entire year to be "hot"! Everyone I cheered and enjoyed her speech. Mr. Bassich stated that a Mole was purchased for $3,700. This enabled us to dig a trench under the streets to run electricity and plumbing. This machine will be most helpful in the future. Mr. Solomon questioned what was the City's share of the sewerage? Mr. Bassich replied that we had $72,000.00 from the EDA that was the city's money. He said that the actual part to run the sewerage back to the Police Stables will be $73,000.00, with a stop at the Snowball Stand and the Marconi Meadow. In addition, there will be a charge of $22,000.00 for the line to extend to the Quadraplex. REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - No Report. CONCESSIONS COMMITTEE Mr. Solomon distributed a proposed projected 1994 budget for four departments, Amusements, Storyland, Quadraplex and catering that will be sent to the Finance Committee for approval. He said all four department heads are remarkable and they understand which areas need improvement. He commented that the C.T. Parker Cafe will be closed allowing for Birthday Parties and used for the Cultural Arts Camp in summer. Mr. Spears said I there will be a series of educational programs on Saturdays in this building. FINANCE COMMITTEE - Mr. Reische reported that the committee met and recommends that the 1993 budget be revised to reflect budgeted net income of $190,349 rather than the $229,739 previously approved. Mr. Reische motioned for approval, seconded by Mr. Hilbert and unanimously passed. Mr. Reische stated that the year-to-date results reflected net income of $230,039 versus a budgeted net income of $264,393 and last year's net income of $452,812 (included the recognition of $125,000 from the Levee Board). Mr. Reische said the committee discussed the electronic cash control system installation, the Park's response to the 1992 Single Audit, and the Public Hearing on the Quadraplex. Also discussed was the status on the $500,000 in bond funds from the State, the approval by the city of $72,000 in funds for the sewerage project, and Mr. Snyder's letter interpreting the City Park Stable lease payments. Mr. Reische stated that the committee was furnished a schedule of loans payable to FNBC with a projected payoff date based on the I current payment schedule which will be renewed in November. -4- A report was filed. DEVELOPMENT COMMITTEE - Mr. Reische reported that the 1992 Annual Report will be finalized November 15, 1993. I Mr. Reische stated that the annual operating fundraising letter will be mailed around December 1st. This letter will highlight the historical importance of the lagoons and the need to improve their maintenance. The committee suggested to have regular meetings with the Popp's Fountain and Japanese Garden Society fundraisers in an effort to stay current and develop better coordination. Mr. Reische stated that Nan Cummins has developed a memorial gift acknowledgment process and is available to everyone. Mr. Reische remarked that city Park would share a table with the Friends at the National Philanthropy Day luncheon on November 18 at the Sheraton Hotel. Mr. Reische complimented Mr. & Mrs. Gary Solomon for their generosity in sponsoring the Cocktail Party prior to this year's fundraising Golf Tournament. He said Mr. Solomon provided tickets to the Board encouraging anyone to bring donors or interested parties to this event. Mr. Reische stated that it would be an excellent time to invite major donors or potential donors to the Board of commissioners I annual Christmas Party on December 14. It was requested that the Board's Finance Committee consider agreeing to split the cost ($6,500 each) with the Friends for the purchase of the "Fund Master User Network Solution" software. Mrs. Stahel stated that the annual operating fundraising letter is another dimension of people supporting the Park. A report was filed. GOLF COMMITTEE - Mr. Solomon reported that the committee reviewed the budget. He said he played golf with three men who were amazed wi th the excellent condition of the greens. Mr. Solomon attributed this to Frank Mackel and his staff who have been upgrading the courses for the last few years. Mr. Spears stated that Nolan Marshall, who recently had a heart attack, was here but the Doctor insisted that he go home. HORTICULTURE AND GROUNDS - No Report. LEGAL COMMITTEE - Mr. Snyder reported that the committee has met I constantly. Although he has not heard from the Japanese Garden Society concerning the revised contract, he understood it had been /7;) -5- pre-approved and felt would not present any difficulties. Mr. Snyder stated that we are still in the process of getting the $500,000 for the Gormley project in Baton Rouge. He remarked that I even with many obstacles, the administration and the Attorney General's office are trying very hard to help us. with regard to the Federated Council of New Orleans Garden Clubs discussed at the last meeting, Mr. Snyder said he spoke with Gen Trimble to change the language on the option. Mr. Snyder stated that it was modified and read that the Federated Council of New Orleans Garden Club will make a donation of $25,000 to establish the Library and to provide a meeting place for the Council for a period of twenty-five (25) years after which, both parties, the Council and city Park, will have an option to renew with no further major donations to the Pavilion expected by City Park. Mr. Hopkins moved to accept the verbiage which Mr. Snyder read, seconded by Mr. Favrot and unanimously approved. PUBLIC RELATIONS COMMITTEE - No Report. TENNIS COMMITTEE - Mr. Spears reported that Audubon Gutters has repaired all the gutters on the tennis building so water is not pouring onto the courts any longer. It cost $850.00 but since Audubon Gutters was Janet Larue's neighbor, he donated $100.00 to the Park. STADIUM COMMITTEE Mr. Snyder reported that the committee I recommends increasing rental fees for High School football games to $1,200.00 for night games and $850.00 for day games effective 1994. Representatives of some schools have expressed no objections. Mr. Snyder stated that even with these increases, it may not meet operating expenses. Mr. Snyder moved for adoption of these increases. Mr. Spears stated that because there are no sprinklers under the stands, we will have to hire a Fireman at $15.00 per hour for every activity. Mr. Spears said we do not make very much on football games. Mr. Hurstell questioned if this increase would be worth it? Mr. Spears replied that this is a way to keep youth busy; however, we do sell concessions which generates revenue. Mr. Spears said when the Gormley renovation began, the schools were told there would be no increases for two years. Mr. Spears stated that next year would be the third season and this small increase is very much needed. After much discussion, Judge Taylor seconded the motion. Mr. Meyer questioned what is break even for expenses? Mr. Spears stated that the concessions generates revenue but the rental fees for operating expenses are very marginal. He said attendance is variable on games. Mr. Meyer felt that we lose on five or ten games but gain on the rest. Mr. Spears stated that we allow the schools to furnish food and drink sales people and they receive 10% of the I gross which helps both parties. -6- Mr. Hopkins stated that it has been five years since there was an increase and we have improved the stadium significantly. He I supported the motion and the second. Mr. Davidson asked for all in favor of the motion and second. It passed unanimously with the exception of Mr. Meyer who opposed. Mr. Snyder stated that it appears that the soccer people are dissatisfied with the usage of Pan American Stadium under the jurisdiction of Orleans Parish School Board. He believes that we may have to keep abreast on this matter so that the soccer people don't get misplaced. Mr. Hilbert asked what has been accomplished by the School Board in Pan American Stadium? Mr. Spears stated that nothing has been fulfilled on their first year list, although, they have presented plans to put under seat rails on the bleachers for safety. Sheriff Foti's men will perform the work. Mr. spears stated when they receive $500,000 from the legislature, he contemplates that is when the work will begin. Mr. Snyder stated that presumably the new Orleans Parish Schools superintendent is not too happy with their involvement with the Pan American stadium project. Mr. Hopkins questioned if the $500,000 will be spent on Pan American? Mr. Spears stated that this is dedicated money for Pan American Stadium. Mr. Bassich expressed that it was depressing to see little support of very few people at a game in Pan American. PARK GROUNDS USE COMMITTEE - Mr. Meyer reported that at the initial I meeting, there was discussion concerning the problems that Park neighborhoods were experiencing. Some of the problems were noise, parking, trash, etc. Mr. Meyer asked if anyone had any solutions, please attend their meetings. Mr. Meyer said that they will meet with the New Orleans Track Club to discuss guidance for a better use of the Park for road races. Mr. Davidson stated that financing of a building for the Quadraplex was approved at the last meeting. He said that Dr. smith conducted a Public Hearing and there was no opposition. Consequently, Mr. Davidson asked for a motion that the Board approve the inclusion of a central building in the Bayou Oaks Softball Center and also in the Master Plan. Mr. Hurstell moved to accept this motion, seconded by Mr. Hopkins. Mr. Davidson asked for any discussion. Mr. Snyder stated that he would like to amend the legal name of Bayou Oaks Softball Center to City Park Softball Center. Mr. Davidson stated that the Board voted only the golf courses were to change the name to Bayou Oaks and not the Softball Center. Mr. Snyder stated that the purpose of naming the Bayou Oaks Golf Courses was to make golf more attractive for tourist; however, I naming everything else Bayou Oaks would be superfluous and city Park is a proud name. Judge Taylor felt that it would be an asset if the building could be renamed after a major donor. Mr. Davidson -7- 171 remarked that this was an excellent suggestion. Mr. Hopkins stated that to continue using the term "Bayou Oaks" would diminish the importance of the name in golf. He suggested that we do not continue using the term - "Bayou Oaks". Mr. Solomon I felt it should be City Park Softball Center. Mr. Hurstell amended his motion to delete the words "Bayou Oaks". Mr. Hopkins amended his second by deleting the title "Bayou Oaks". The motion was unanimously approved. Mr. Hurstell suggested for the Concessions Committee to take responsibility for the Quadraplex in considering some names at the next meeting. Mr. Davidson stated that Mr. Solomon could take this suggestion under advisement. FRIENDS OF CITY PARK - Mrs. Stahel reported that the Friends Golf Tournament is Friday with a luncheon catered by the Hilton Hotel. The cocktail party is Thursday courtesy of Martha and Gary Solomon. There will be a shotgun start at 12: 30 followed by awards and dinner donated by four restaurants. The cost is $125 per player. All funds raised will be dedicated to a pavilion for golf. The winner of the poster contest was Grace Newberger and runners-up were Emery Clark and Robert Guthrie. The limited signed and numbered posters will sell for $40.00 and $10.00 for the others. The Friends will use the new amusement building for a gift shop during Celebration in the Oaks. The interior and exterior of the building will be decorated by Lakeside Shopping Center, courtesy of I Peggy Conley's efforts. The Friends general meeting and Volunteer Appreciation Party is Wednesday, November 3rdfrom 5:00 - 7:00 p.m. catered by city Park. Mrs. Stahel explained how important Celebration in the Oaks Preview Parties were for City Park. She said the Friends gave $33,000.00 generated from the last two Preview Parties to be used to prepare the grounds for the new Botanical Garden Education Building. A report was filed. LONG RANGE PLANNING COMMITTEE - Mr. Hilbert proposed that a Mission Statement be adopted by the committee. Dr. Smith suggested several changes which will be incorporated in a redraft. The committee agreed to initiate several studies basic to long range planning: 1. A limited 5-year projection of the Park's finances excluding any major capital improvement and assuming no substantial infusions of funds from outside sources. Mr. Spears volunteered to work with Mr. Reische to develop this information. 2. A study to identify those areas of the Park which might in the I future be used for development of new activities without -8- unreasonable encroachment on green space areas. Mr. Hilbert stated that Dr. smith suggested to be mindful of the limited amount of usable space remaining and the responsibility of leaving a generous portion of it for future and more critical I purposes in years to come. Mr. Hilbert stated that Mr. Hopkins suggested that the land use study should eventually be expanded to include recommendations for optimum location of existing operations. The committee authorized the items reported and outlined by Mr. Bassich be included in the Capital Outlay Requests for 1994-95 which is due November 1st. A report was filed. Mr. Snyder mentioned the article in today's Times-picayune newspaper, that City Park was included in the City's capital improvements. Mr. Bassich explained that the $7.2 million was for all Parks in the city's capital improvements in 1994. He said that city Park is included for $1 million. Mr. Bassich stated that this is the proposal we made two years ago; however, the money would not be dedicated to any specific improvements. The article of "Who manages Audubon Park" in the "Letter to the Editor" was discussed. NEW ORLEANS MUSEUM OF ART - No Report. I NOMINATING COMMITTEE - Mr. Reische reported that the committee recommends for nomination the following slate of officers for 1994: President George D. Hopkins, Jr. President-Elect Charles A. Snyder Vice-President Peter M. Smith Secretary J. Gordon Reische Treasurer Sidney Carruth In addition the committee recommends for reelection the following: C. Allen Favrot for a second 4-year term J. Gordon Reische for a second 4-year term Gary N. Solomon for a second 4-year term Earl A. Bridges, Jr. for a one year term* Sidney Carruth for a one year term* Thomas S. Davidson for a one year term as an Ex-Officio Board Member *Maximum eligible term remaining of terms to serve. The Board of Commissioners will vote at the November meeting on the committee's recommendations. A report was filed. I -9- UNFINISHED BUSINESS - Mr. Bassich stated that he received a call yesterday from Mr. Bob Becker from the Audubon Institute. Two out of-town ladie.s doing the Insectorium for Audubon have only one wish and that is to see the city Park Carousel. Mr. Bassichproudly has I given them peFmission to view it on Thursday. Mr. Snyder announced that the portrait of Beau Bassich has officially been hung in the Board Room. He said that Mr. Bassich has received a place of prominence which he richly deserves. Everyone applauded. There being no further business, the meeting was adjourned by the President at 5:15 p.m. ~homas S. Davldson President I I RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, the Friends of city Park have been staging a "Lark in ~he Park" for twelve years; and WHEREAS, the "Lark in ~e Park· has generated much needed additional funds to augment the Board's budget; and WHEREAS, these funds have been used in various departments of the Park to make it a better place to work; and WHEREAS, the "Lark in ~he Parkn held on october 1, 1993 has continued to generate more funds and increase attendance and that the 1993 nLark in ~e Parkn took its place as one of the City's premier Fund-raisers and brought outstanding recognition to the Park; NOW, THEREFORE, the BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION extends special thanks to STACY PELLERIN for her untiring efforts and fortitude in making the nLark in ~he Park" an overwhelming success. ADOPTED THIS DAY OF @~/ 1?93 :)~AG~ Thomas S. Davidson ~nt0d~ ~~aut: Bass~ch J1'~r(~ Executive Director General Manager 11~ RESOLUflON BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, the Friends of City Park have been staging a "Lark in the Parkw for twelve years; and WHEREAS, the "Lark in the Parkw has generated much needed additional funds to augment the Board's budget; and WHEREAS, these funds have been used in various departments of the Park to make it a better place to work; and WHEREAS, the "Lark in the ParkW held on October 1, 1993 has continued to generate more funds and increase attendance and that the 1993 WLark in the Park" took its place as one of the City's premier Fund-raisers and brought outstanding recognition to the Park; NOW, THEREFORE, the BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION extends special thanks to BEGONA LANDRY for her untiring efforts and fortitude in making the "Lark in the overwhelming success. ADOPTED THIS DAY OF ~4C/~ Thomas S. Davidson president~ ~ Bass1ch ~~Charles R. Sears Executive Director General Manager I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF OCTOBER 1993 Cash on Hand September 30, 1993 $ 336,050.15 Sources of Cash: Operations $758,276.06 Total Available Cash 1,094,326.21 Uses of Cash: operations 676,960.72 Capital Items 134,532.67 Debt Service 9.780.36 Total Cash Used in October 821.273.75 Cash on Hand October 31, 1993 $273,052.46 I ======INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 22,531.79 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - C.D. - F.N.B.C. (due 11/12/93) 60,000.00 Garden Bldg. - U.S. Treasury Bill (due 1/27/93) 99.317.50 Total Restricted Investments $183,710.76 ======I I Palm Drive '.' New Orleans, Louisiana 70124 '. 504-482-48ilS 'i!' FAX 5()!j-483-9412 /~b I -2- The Park's current liabilities as of October 31 are as follows: Vendor Accounts Payable $148,861. 86 Accrued Expenses 4,290.44 Accrued Payroll 93,079.00 Accrued Bonuses 90,000.00 Sales Taxes 48,420.06 Payroll Withholdings 8,867.16 Total $393,518.52 ====== In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 39,172.55 Golf 14,414.98 catering 34,969.93 Leases Payable: I Royal Investment 6,923.74 John Deere 19,900.32 Textron 28,783.19 J. 1. Case 1,656.72 1st Interstate Bank 7,991.99 Dearborn 23,266.79 GMAC 4.617.13 Total $181,697.34 ====== I 18/ I November 17, 1993 MEETING NOTICE AND AGENDA FOR TUESDAY, NOVEMBER 23, 1993 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of October 26, 1993 Minutes. 4. Management Report. I 5. Communications. 6. Report of Officers. 7. Reports and Actions Requested by Committees. See attached Actions Requested and Backgrounds: Ground Use committee Nominating committee 8. Report of Museum Representative. 9. Report of Friends of City Park. 10. Unfinished Business. 11. New Business. 12. Adjournment . • 1 Palm Driveio!' t\ew Orleans, LOllisiana 70 124io!' 504-4k2-4kkki! FAX 504-433-9412 0, ., ; .~ C'\ NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION PROPOSED 1994 OPERATING BUDGET I PROPOSED BUDGETED ACTUAL 1994 1993 1992 TOTAL REVENUE 7,519,675 7,146,127 7,040,039 COGS 741,255 776,919 808,664 NET REVENUE 6,778,420 6,369,208 6,231,375 PAYROLL 3,487,135 3,431,104 3,099,158 PAYROLL BENEFITS 395,120 393,676 330,820 CONTRACT SERVICES 107,425 120,475 128,879 UNIFORMS 9,990 6,050 5,848 REPAIR & MAINT 500,725 448,973 479,797 SUPPLIES 145,550 114,465 115,814 UTILITIES 278,300 241,450 238,370 TELEPHONE 50,630 50,864 49,159 FUEL 60,400 57,320 48,390 INSURANCE 180,000 199,011 122,974 COMMUNICATIONS 27,930 24,134 28,531 ADMINISTRATION 147,105 135,402 152,484 OTHER 95,535 99,207 203,069 83,505 73,708 49,400 ADVERn"NO I DEPRECIATION 242,740 260,884 208,216 EQUIP LEASE 146,500 154,800 155,325 INTEREST EXPENSE 35,000 64,486 48,160 EMPLOYEE MEALS 12,850 9,350 12,424 COMPLIMENT MEAL 9,400 7,000 8,378 CELEBRATION IN THE OAKS 372,300 227,500 254,111 AMUSE-SPEC EVTS 10,000 N/A N/A RENTALS 65,000 59,000 60,687 SPECIAL EVENTS 94,500 N/A N/A TOTAL EXPENSE 6,557,640 6,178,859 5,799,994 NET INCOME/(LOSS) 220,780 190,349 431,381 • I November 17, 1993 Board of Commissioners New Orleans City Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: Requests for bids to construct the Softball Quadraplex Central Building has been advertised with bids to be opened on December 7, 1993. The Botanical Garden Education Building is progressing slightly behind schedule due to changing of Millwork subcontractor. Please feel free to drop by and tour the building. Met with Hotard and Esplanade Ridge Historical Trace members I to discuss a small bus loop from the French Quarter out Esplanade to city Park, New Orleans Museum of Art, the cemeteries and Longue Vue. This service could begin next Spring. Opened bids and awarded a contract to Davey Tree Service to prune trees in Picnic Area #1. Funds to be provided by a Federal Grant through the State Agriculture Department. Worked with two movie companies for shooting sites. There was some damage to grounds in Scout Island but a check to cover damage has already been presented. The Park Grounds Use committee has met monthly and is diligently looking at solutions of problems and recommending policies to improve the Park experience of Park users. The new gift shop in the Amusement Area will be open for the "Celebration In The Oaks" Preview Party with outside work being finished in the next week. A Landscape Architect from Japan visited New Orleans during the week of October 25. The Japanese Garden Committee had a full week of activities to familiarize the architect with New Orleans I and Nursery Island. 1 Palm Drive '. New Orleans, Louisiana 70124.i S04-4S2-4SSS. FAX 504-4S3-9412 !8LJ I Page 2 The feeling is that if he is impressed with the site, he can help in generating some funds from the City of Matsui and other Japanese interest. The group interested in raising funds for the restoration of Popp's Fountain has started contacting some large prospective donors. The five they are starting with do not conflict with us. Respectfully submitted, Beau"L. Bassich Charles R. Spea Executive Director General Manager I BLB/CRS/dz I ------185 PARK STATISTICS - 1993 AS OF 10/31/93 I CURRENT LAST YEAR CURRENT LAST YEAR MONTHLY MONTHLY Y.T.D. Y.T.D. DAILY GREENS FEES - NORTH 2354 3009 20920 26071 SOUTH 3203 3801 28628 36610 EAST 3441 3302 24055 28172 WEST 4290 4396 39796 32662 MONTHLY GOLF TICKETS 166 150 1399 1760 ANNUAL GOLF TICKETS o o 299 286 GOLF CART RENT - 18 HOLE 5296 5333 42360 47340 9 HOLE 678 842 6318 6666 DRIVING RANGE BUCKETS 13268 9256 101084 101972 TENNIS CTS - RENTAL HOURS 1654 2514 1 7641 17684 PEDAL BOAT - 1/2 HOUR 240 326 3643 5621 - 1 HOUR 215 287 3527 4705 CANOES - 1 HOUR 147 280 2198 311 5 FISHING TICKET- DAILY ADULT 105 244 2880 4217 DAILY YOUTH 53 73 1504 1623 , ANNUAL PASS o o 12 17 FISHING RODEO 1 701 1459 RAINFALL - INCHES 4.25 0.8 50.06 64.43 TOUR BUSES 628 747 5978 6865 VANS 1 31 105 1048 982 STORYLAND ADMISSIONS 5183 7307 54714 69986 BIRTHDAY PARTIES STORY LAND 27 36 185 198 CAROUSEL 19 1 7 150 163 AMUSEMENT RIDES ANTI QUE CARS 5103 9719 90392 78124 BUMPER CARS 4650 6537 7915') 39875 CAROUSEL 10545 9430 117487 93538 FERRIS WHEEL 2091 4365 31362 16599 ROLLER COASTER 15629 19959 191529 106478 TlLT-A-WHIRL 6395 7940 104309 62958 TRAIN 22050 24979 120015 96123 UMBRELLA CARS 2669 5137 43074 33222 MOTORCYCLES 708 729 I SLIDE 7607 13825 91670 47366 18G MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. The regular meeting of the Board of commissioners was called to I order on Tuesday, November 24, 1993 at 4:05 p.m. by the President, noting a quorum was present. PRESENT: Thomas Davidson, President; commissioners Carruth, Eumont, Favrot, Hopkins, King, Larue, Liggans, McLetchie, Meyer, Reische, Smith, Snyder, Solomon, Stahel, Vehnekamp and Young. EXCUSED: Commissioners Bagneris, Conroy and Hilbert. ABSENT: Commissioners Bridges, Buckley, Burns, Hines, Hurstell, Jackson, Marshall, McFarland, Radelat, Singleton, Syracuse, Taylor, Thompson and Wilson. STAFF: Beau Bassich, Executive Director; Charles Spears, General Manager; Ann Spicer, Public Relations Director; Beverly McCrory, Friends Executive Director; and Dottie Ziegler, Ex. Secretary. GUESTS: Mrs. Margee Farris, Friends President Elect and Mrs. Barbara Hammett, Celebration in the Oaks Co-Chairman. Mr. Davidson remarked that Mrs. Larue would make a presentation. Mrs. Larue stated that "Celebration in the Oaks" opens Friday and one of the new exhibits, the Fiber Optic Trees, is incredible and changes colors. Other exciting new exhibits are the spaceship, I the flying geese, the fish jumping in the water and lots of new ornaments. Mrs. Larue happily announced that the Children's Preview Party generated $17,500 and the Adult's Preview Party produced over $30,000. She said they received $7,000 for school nights so far and many tour buses are purchasing tickets. Mrs. Larue encouraged all Board members to attend and enjoy the event. Mrs. Hammett reminded that Paul Prudhomme's food will be available and Santa will be appearing every night. Mrs. Larue stated that the Preview Party was excellent with good weather, food and attendance. Mrs. Hammett said that Channel 6 did "live remote" as well as Channel 8 which makes this event very special and important. Mr. Davidson stated that some City Political persons were taking lots of credit for our event as being a part of the city. Mrs. Farris reported that the gross sales in the new Gift Shoppe at the Adult Preview Party were $1,467 and $1,459 at the Children's. Mr. Davidson asked for any corrections to the October minutes; none were made. Mrs. Stahel moved to accept the minutes, seconded by I Mr. McLetchie and unanimously approved. -2- Regarding the manager's report, Mr. Bassich added that staff has been diligently working preparing for "Celebration in the Oaks". REPORT OF OFFICERS - No Report. I REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - Mr. smith reported that he was asked to designate a working draft of the developable areas in the Park. The preliminary plan was presented to the committee and will be presented to the Long Range Planning Committee at their next meeting. Mr. Smith said the committee discussed the concept to convert certain holes on the Golf South Course into an executive lighted 9- hole course utiliz ing existing tees and greens to the maximum extent practicable. This would minimize the cost of lighting. The committee discussed a policy for placement of port-a-potties which is being considered by the Grounds Use Committee. Mr. smith stated that the committee discussed a potential project by the Tennis Committee to relocate a portion of the perimeter fence around the courts on the parking area and Dreyfous Avenue sides to allow persons to access courts within the fenced area without having to traverse across courts in use. Small viewing I stands would be placed on the south side of several of those courts. The committee had no problems with this potential project. A report was filed. CONCESSIONS COMMITTEE - Mr. Solomon reported that the committee has had lengthy discussions concerning the future use of the Botanical Garden Education Building and its availability to rent for events and education purposes. After discussion it was decided that the Parterre Garden will be available for parties of 150 persons range. Mr. Spears is studying a fair fee for the interior of the main building which will probably attract more clientele. Mr. Spears stated that Mrs. Trimble is working on an opening ceremony for the Botanical Garden Education Building scheduled for March 15, and the invitation of legislators. Mr. Solomon stated that the committee recommends that the Board request the Friends a donation of $26,000 of which $12,000 will be used to add additional walkways and $14,000 to purchase a children's ferris wheel. Mr. Solomon said that the committee will ask the Finance Committee to consider and recommend to _the Board that the Amusement Area borrow $70,000 to purchase an additional attraction called the "Castle" which is a maze to be in place by May 1994. Mr. Solomon stated that the committee recommends to formally adopt the name "city Park Softball Center" for the new softball complex I -3- (Quadraplex). Mr. Snyder motioned for approval of this recommendation, seconded by Mr. Hopkins and unanimously passed. J Mrs. Stahel asked if the Concessions committee was recommending to the Board to take action for Friends' approval of the donation of $26,000? Mr. Solomon replied yes. Mr. Hopkins motioned to accept the recommendation, seconded by Mr. Snyder. Mr. Spears explained that the revenue would be taken from two accounts, the Carousel Gardens account and Kid's Day. The motion passed unanimously with the exception of Mrs. Stahel who abstained. FINANCE COMMITTEE - Mr. Reische reported that year-to-date results reflected net income of $270,285 compared to budgeted net income of $304,858 and last year's $570,246. Special items in 1992 included the $45,000 tennis settlement and the $125,000 Levee Board easement. Mr. Reische stated that the proposed 1994 budget has been reviewed in great detail with all departments, appropriate Board committees and management. The 1994 projected total revenue is $7,519,675 compared to the 1993 budgeted revenue of $7,146,000. He rationalized the increase by itemizing each department. The 1994 Operating Budget will be voted on at the December meeting. Mr. Reische stated that a warehouse is needed to store lights and exhibits for "Celebration in the Oaks". Mr. Solomon questioned what is the impact of "Celebration in the Oaks"? Mr. Reische I replied that it is a tremendous major item. Mr. Solomon complimented Domino's Pizza and Rally's Hamburgers for continuous food throughout the entire Children's Preview Party. A report was filed. HORTICULTURE AND GROUNDS COMMITTEE - Mr. Favrot reported that the committee discussed the letter written by Mr. Max Conrad, Professor at Louisiana State University school of Landscape Architecture, complaining about dirt put on roots of oak trees and compacting the soil by the new Botanical Garden building. This situation had already been resolved. Also discussed was the drain, sewer and water lines around the Botanical Garden and the best place to run them. Davey Tree Service has been awarded the contract for tree pruning at $9,300.00. There will be planting in four areas; City Park Softball Center, Bayou St. John, Magnolia Drive and around the Administration Building. The tree inventory is in progress and it appears that the total I count will be between 15,000 and 20,000. The Park was given an endowment of $1,500.00 for the maintenance of -4- the Delgado Oak for 10 years. The committee is looking into the possibility of finding funds to preserve the Fort st. John area. A report was filed. I DEVELOPMENT COMMITTEE - Mr. McLetchie reported that Mr. Bassich met with the Japanese landscape architect from Japan. The architect believes we may be able to obtain funds from Matsue, Japan for the garden. He will return in January/February with more specific plans. Mr. McLetchie stated that the committee received a letter from the Popp's Fountain and Sculpture Garden group indicating their plans to contact four individuals or foundations. The committee has no conflicts with their proposed contacts. Ms. Sharon Leader, Friends' lobbyist in Baton Rouge, met with the committee and stated that until the $500,000 for Tad Gormley is resolved, our hopes for capital projects are remote. Mr. McLetchie stated that Nan Cummins' two year part-time contract expires at the end of this year. Ms. Cummins gave a report on activities and accomplishments of the development program during the last 2 years. The major accomplishments are the publishing of annual reports for 1991 and 1992, and solicitations for un restricted contributions to the Park's general operating fund. She I recommended that the arrangement between herself and the Park be concluded and the Park should either establish a permanent full- time staff position to handle development activities or assign the responsibility to Mrs. Mccrory as part of her responsibilities. The committee went into executive session and decided to accept her recommendation to terminate her position and to define our expectations from our development efforts. Mrs. Cummins was asked to develop a proposal detailing the activities and responsibilities of a full-time development office. Mr. McLetchie said the committee will review the Report to the Friends of City Park prepared by the Louisiana Chapter of the National Society of Fund Raising Executives in July 1990. A report was filed. LEGAL COMMITTEE - Mr. Snyder reported that he attended a meeting in Baton Rouge at the Attorney General's office with Mr. Bassich, Mr. Doug Thornton, the Department of Administration, Special Bond Counsel and members of the Attorney General's staff. He said that the Tad Gormley Inc. issues and problems were discussed and potential solutions were explored. The meeting seemed to be more posi ti ve than in recent past in trying to solve the problems i however, the $500,000 check has not been received yet. Mr. Snyder explained that if the $500,000 is received, then the remaining approximately $75,000 in debts could be realized from additional pledges and cash flow from scoreboard signage. Mr. King I -5- questioned if there was any indication when we will hear from them. Mr. Snyder stated that the Federal Government has certain regulations regarding the issuance of tax free bonds and defined the situation; nevertheless, we have submitted everything that was I requested and they are satisfied. Mr. Snyder reported that the Japanese Garden contract has been signed by the Japanese Garden Society. Mr. Bassich stated that Ms. Madelin Jones, President of the Japanese Garden Society, signed the contract on Tuesday and she died on Friday. Mr. Snyder stated that he has been in contact with the Ethics Board Attorney to determine if Janet Larue, a Board member, and Barbara Hammett, who are volunteers for 1992 and 1993 "Celebration in the Oaks", can be hired to manage the 1994 "Celebration in the Oaks". We have had no decision from the Ethics Board. Mr. Snyder stated that Mr. King has been reviewing the By-laws regarding the time of the city Park Improvement Association's annual meeting. Mr. King will report at the next meeting. GOLF COMMITTEE Mr. Solomon reported that the Friends Golf Tournament had 70 players and netted approximately $17,000 which is incredible because of the rain. The golfers have really appreciated that some of the cart paths have been paved. Mr. smith questioned how much more is needed to build the golf pavilion? Mr. Solomon stated we have approximately $35,000; J however if acceptable, he has agreed to fund the balance with an interest free loan so it can be completed by next year. PUBLIC RELATIONS COMMITTEE - Mr. Vehnekamp reported that the committee met with Mrs. Louise Jardell, new Sales Director, and feels that her ideas are excellent for the Park. Mr. Vehnekamp stated that Mr. Bassich has suggested some ideas for proposed signage for the entrances to the Park. TENNIS COMMITTEE - Mr. King reported that the committee reviewed the financial statements noting that the year-to-date net profit is $58,163.86 compared to a budget year-to-date of $41,904. Mr. King stated that the Pro Shop year-to-date is $7,038.24 compared to a budget of $10,666. Mr. King stated that the bids to resurface five laykold courts will be opened on December 6. He said Trevor Abernathy is attempting to make a package deal for the purchase of windscreens with the low bidder. Mr. King stated that the new gutters and downspouts on the Rubico Shelter building look very nice and will help considerable. I A report was filed. -6- STADIUM COMMITTEE - Mr. Snyder reported that the Sugar Bowl has decided that they want to be recognized for their contribution to the Tad Gormley Inc. project. Mr. Snyder stated that the commi ttee discussed the potential I revenue from the "Pink Floyd" concert which is scheduled for the last week in April 1994. Mr. Snyder suggested to the Executive committee the possibility of enclosing an area under Tad Gormley Stadium for "Celebration in the Oaks" storage. FRIENDS OF CITY PARK - Mrs. Stahel reported that the Friends Board voted a $60,000 grant to city Park for the construction of a central building in the city Park Softball Center. Their Board also voted $7,000 towards the purchase of the Fund Master Software Development program which is 1/2 of the total cost. Both the Friends and City Park will use the system for information. Mrs. Stahel stated that Lynette Fried was the recipient of a V.I.P. volunteer award at the November 3 general meeting. The Friends have elected the following slate of officers for 1994: President Margee Farris V.P. Development Anne Abbrecht I V.P. Special Events Carroll Summerour V.P. Membership Sue Guarisco Recording Secretary Ann Geary Corresponding Secretary Lynette Fried Treasurer Lynn Kuhlmann Mrs. Stahel stated that the "Poster" signed by Grace Newburger and numbered is offered at $40.00. The unsigned "Poster" cost $10.00. A report was filed. NEW BUSINESS - Mr. Bassich stated that Mrs. Gen Trimble received a $200,000 donation for the garden surrounding the Botanical Garden Building from Ms. Doris Stone in memory of her parents, Mr. & Mrs. Zemurray. By Mr. Hilbert's request, Mr. Bassich spoke to an Environmental Group last week. Mr. Bassich met with the Mosquito Control and the Sewerage and Water Board concerning the dredging and hopefully the EPA will approve so the project can be completed. Mr. Bassich requested permission to present a Resolution from the I Board to Sheriff Charles E. Foti, Jr. thanking him for all his help throughout the years. This will be presented on December 7 at a party at the New Orleans Museum of Art. Mr. Reische motioned for approval, seconded by Mrs. Stahel and it was unanimously passed. -7- Mr. Bassich stated that some areas on Scout Island were damaged by the filming crew on the movie "Interview with a Vampire". Mr. Bassich said that we have been reimbursed for all damages. I GROUNDS USE COMMITTEE - Mr. Meyer reported that the committee discussed establishing a policy for a permanent set of courses for Run/Walk races which is attached to these minutes with the exception of the 86 year old Turkey Day Race. Mr. Snyder moved to accept this policy, seconded by Mrs. Carruth. After discussion, it was unanimously approved. NOMINATING COMMITTEE - Mr. Reische moved for election of the following slate of officers for 1994: President George D. Hopkins, Jr. President-Elect Charles A. Snyder Vice-President Peter M. Smith Secretary J. Gordon Reische Treasurer Sidney Carruth In addition the committee recommends for reelection the following: C. Allen Favrot for a second 4-year term J. Gordon Reische for a second 4-year term Gary N. Solomon for a second 4-year term Earl A. Bridges, Jr. for a one year term* Sidney Carruth for a one year term* Thomas S. Davidson Ex-Officio Board Member I *Maximum eligible term remaining. Mrs. Stahel seconded the motion and it was unanimously approved. Mr. Snyder stated that according to the By-laws, nominations from the floor are to be made at the meeting when the nominations are presented which would have been the last meeting. LONG RANGE PLANNING COMMITTEE - Mr. Hopkins stated that Mr. Hilbert will include Mr. Bassich's comments made last month in his next report. NEW ORLEANS MUSEUM OF ART - Mr. Hopkins reported that the Odyssey Ball was a great success. UNFINISHED BUSINESS - Mrs. Stahel was very impressed with the Hilton Hotel catering of the Friends Golf Tournament in an elegant manner. Mr. Snyder suggested to send a letter of appreciation. There being no further business, the meeting was adjourned by the President at 5:10 p.m. IA.K Y·IAP/(! Dottie ziegl Executive/Recor Secretary I Thomas 1. Davidson President -~------ I APPROVED AT BOARD OF COMMISSIONERS MEETING ON NOVEMBER 23, 1993: POLICY FOR LOCATIONS OF RUNS AND WALKS IN CITY PARK ROUTE 1 - One Mile Run starting at Marconi Meadow start at Gate at Magnolia; Magnolia to Zachary Taylor; Zachary Taylor to Marconi; Marconi to driveway to Marconi Meadow; Driveway to Magnolia; Magnolia to finish line inside the meadow. The above may be adjusted to start and end inside the meadow. ROUTE 2 - 3.1 Mile Run (5K) starting at Marconi Meadow start at gate on Magnolia; Magnolia to Zachary Taylor; Zachary Taylor to Golf; Golf to stadium; Stadium to victory; Victory to Marconi; Marconi to Roosevelt Mall; Roosevelt Mall to Stadium; Stadium to Golf; Golf to Zachary Taylor; Zachary Taylor to Diagonal; Diagonal to Magnolia; Magnolia to Marconi Meadow. The above may be adjusted to start and end inside the meadow. ROUTE 3 - 3.1 Mile Run (5K) starting at Marconi Meadow start at Magnolia and Diagonal; Magnolia to Zachary Taylor; I Zachary Taylor to Golf; Golf to Palm; Palm to Roosevelt Mall; Roosevelt Mall to Stadium; stadium to victory; victory to Marconi; Marconi to Zachary Taylor; Zachary Taylor to Magnolia; Magnolia to Marconi Meadow. ROUTE 4 - 6.2 Miles (10K) starting at Marconi Meadow start at Magnolia at gate; Magnolia to Zachary Taylor; Zachary Taylor to Marconi; Marconi to Robert E. Lee; Robert E. Lee to Wisner; Wisner to Friedrichs; Friedrichs to Golf; Golf to Zachary Taylor; Zachary Taylor to Magnolia; Magnolia to Diagonal. Can be adjusted to start and end inside meadow. Starting at Tad Gormley Stadium: ROUTE 5 - One Mile starting at Gormley Stadium start at Roosevelt Mall and Roosevelt Court; Roosevelt Mall to Golf; Golf to Stadium; Stadium (u-turn) to Roosevelt Mall; Roosevelt Mall to Bassich Circle; around Bassich Circle to I Roosevelt Mall; Roosevelt Mall to Roosevelt Court. Page 2 ROUTE 6 - One Mile starting at Gormley Stadium , start at Roosevelt Mall and Roosevelt Court; Roosevelt Mall to Stadium; Stadium to Golf; Golf to Palm; Palm to Roosevelt Mall; Roosevelt Mall to Roosevelt Court. ROUTE 7 - 3.1 Mile (SK) starting at Gormley Stadium start at Roosevelt Mall and Roosevelt Court; Roosevelt to Marconi; Marconi to Light Post 77 (prior to Filmore); u-turn on Marconi; Marconi to Roosevelt Mall; Roosevelt Mall to Roosevelt Court. ROUTE 8 - 3.1 Mile (SK) starting inside Gormley Stadium start inside stadium; Roosevelt Court to Roosevelt Mall; Roosevelt Mall to stadium; u-turn at Stadium; Roosevelt Mall to Palm; Palm to Golf; Golf to Zachary Taylor; Zachary Taylor to Magnolia; Magnolia to Diagonal; Diagonal to Zachary Taylor; Zachary Taylor to Marconi; Marconi to Navarre; u-turn at Narvarre; Marconi (after crossing neutral ground) to Roosevelt Mall; Roosevelt Mall to Roosevelt Court. ROUTE 9 - 6.2 Mile (10K) starting at Gormley Stadium start at Roosevelt Mall and Roosevelt Court; Roosevelt Mall to I Marconi; Marconi to Robert E. Lee; Robert E. Lee to Wisner; Wisner to Friedrichs; Friedrichs to Golf; Golf to Palm; Palm to Roosevelt Mall; Roosevelt Mall to Roosevelt Court. I BOARD OF COMMISSIONERS of the NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION RESOLUTIoN WHEREAS, the Honorable Charles C. Foti, Jr. has been a long time Friend of City , Park,.. and WHEREAS, the same Charles Foti, Jr. has used his resources to help improve City Park for all of the visitors to this the fifth largest urban Park in the country, and WHEREAS, Sheriff Foti has always responded to the needs of the Park in any manner, , and WHEREAS, Charles Foti, Jr. has in particular lent his assistance in the daily operation of city Park but in particular the outstanding regionally successful "Celebration in the Oaks" that is viewed by almost 1/2 million visitors from near and far and in addition the Sheriff's interest also manifest in the use of his "Prison Art" program that has aided the William A. Hines Carousel Gardens take its place as a spot for young and old to relax and enjoy and in particular the 85 foot mural of a 1900 City Park scene in the bumper car building for all to enjoy. NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners and staff of New orleans City Park Improvement Association at its November 23, 1993 do gratefully acknowledge the many projects that Sheriff Charles C. Foti, Jr. has performed over the years for New Orleans city Park and for all of its more than 4 million visitors to our beautiful Park, and therefore BE IT RESOLVED, that this resolution be spread upon the minutes of the Board of Commissioners for posterity and that a copy of this resolution be given to the Honorable Charles C. Foti, Jr., Sheriff of the city of New orleans. ADOPTED THIS ~ DAY OF NOVEMBER. 1993. ~4&4f11Jf~ ~~ bL~~ Cl::tt-B.;:;ifJ=,s~s~~r:c:;::~:-"-",-,::,""",;,,,,--- Charles R •. e s .e:5~'aen~, City Park Executive Director, City Park General Manager, City )Cllp I TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF NOVEMBER 1993 Cash on Hand October 31, 1993 $ 273,052.46 Sources of Cash: operations $607,105.41 Total Available Cash 880,157.87 Uses of Cash: Operations 691,020.56 Capital Items 124,148.68 Debt Service -0- Total Cash Used in November 815.169.24 Cash on Hand November 30, 1993 $ 64,988.63 I ======INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 22,531.79 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - C.D. - F.N.B.C. (due 1/12/94) 30,000.00 Garden Bldg. - U.S. Treasury Bill (due 1/27/94) 99,317.50 Total Restricted Investments $153,710.76 ======I I Palm Drive 'il' New Orleans, Louisiana 70124.' 504-4S2-48S8il' FAX 504-483-9412 .\r. E:ua.I'pp"r;::"ll ellq""-.'f I -2- The Park's current liabilities as of November 30 are as follows: Vendor Accounts Payable $107,047.14 Accrued Expenses 20,358.42 Accrued Payroll 27,153.00 Accrued Bonuses 99,000.00 Sales Taxes 32,809.69 Payroll Withholdings 29,608.02 Total $315,976.27 ====== In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 39,172.55 Golf 14,414.98 catering 34,969.93 Leases Payable: I Royal Investment 6,186.18 John Deere 18,458.08 Textron 25,993.00 J. I. Case 1,030.57 1st Interstate Bank 7,488.07 Dearborn 22,791. 79 GMAC 4,216.81 Total $174,721.96 ====== I 108 I December 8, 1993 MEETING NOTICE AND AGENDA FOR TUESDAY, DECEMBER 14, 1993 MEETING OF THE BOARD OF COMMISSIONERS OF CITY PARK TIME: 4:00 p.m. PLACE: Administration Building, 1 Palm Drive 1. Roll Call. 2. Introduction of Guests. 3. Approval of November 23, 1993 Minutes. I 4. Management Report. 5. Communications. 6. Report of Officers. 7. Report of Committees. 8. Report of Museum Representative. 9. Report of Friends of city Park. 10. Unfinished Business. 11. New Business. 12. Adjournment. I 1 Palm Drive .. New Orleans, Louisiana 70124i!' S04-4S2-4:OSS" FAX 504-4S3-9412 I December 8, 1993 Board of Commissioners New Orleans city Park Improvement Association New Orleans, Louisiana 70124 Monthly Report Dear Commissioners: Short month - short report. Opened bids for Tennis courts and received low bid from No Fault for $9,500.00. This was a little below estimate. Opened bids for Softball Complex building. This came in above , estimate and we will have to be re-bid. Met with new Friends President and the two chairs for "Lark in the Park" for 1994. On December 7 presented the Proclamation from the Board to Sheriff Charles C. Foti, Jr. at New Orleans Museum of Art. This Proclamation was voted on by the Board at our November 23rd meeting. Attended annual dinner and the election of officers for the city Park Golf Club. Respectfully submitted, BtlL. Basslch Executive Director GeneralC~ Manager BLB/CRS/dz I 1 Palm Drive'" New Orleans, Louisiana 70124. 504 /182-4888'" FAX 504-483·9412 MINUTES OF THE BOARD OF COMMISSIONERS OF THE NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION. , The regular meeting of the Board of Commissioners was called to order on Tuesday, December 14, 1993 at 4:01 p.m. by the President noting a quorum was present. PRESENT: Thomas Davidson, President; Commissioners Bagneris, Bridges, Carruth, Conroy, Eumont, Hilbert, Hines, Hopkins, Hurstell, Jackson, King, Larue, Liggans, McFarland, Meyer, Reische, Smith, Snyder, Solomon, Stahel, Vehnekamp and Young. EXCUSED: Commissioners Favrot, McLetchie, Radelat and Thompson. Mr. Radelat had a death in his family. ABSENT: Commissioners Buckley, Burns, Marshall, Singleton, Syracuse, Taylor and Wilson. STAFF: Beau Bassich, Executive Director; Charles Spears, General Manager; Ann Spicer, Public Relations Director; and Dottie Ziegler, Executive secretary. GUESTS: Mrs. Margee Farris, Friends of City Park President Elect and Beverly McCrory, Friends Executive Director. Mr. Davidson distributed the financial statements and treasurer's report which had just been completed. 1 Mr. Davidson asked for any corrections to the November minutes; none were made. Mrs. Carruth moved to accept the minutes, seconded by Mr. King and unanimously approved. Mrs. Ann Spicer reported that Sunday's Times-Picayune Money section listed with photographs the new Financial Officer Larry Rivarde, Sales Director Louise Jardell, Friends Executive Director Beverly Mccrory and catering Director Cathy Persica. In today's newspaper Money Section listed with photographs all new Board members Ronald Burns, C. Hearn Taylor, Denise Jackson, Conrad Meyer IV and Charles Young. Mrs. Spicer stated that Storyland was front page yesterday. Regarding the manager's report, Mr. Spears reported that "Celebration in the Oaks" is having a very good year. He said that through last Sunday the revenues are $175,000 compared to $128,000 in 1992 and $164,590 in 1991. Mr. Spears stated that he and Mr. Bassich have discussed recognition for outstanding volunteers. They recommend to have an award each January of nominations from the Board, Friends and staff. Mr. Spears said that this January more than five persons could be awarded, hereafter, only five persons awarded annually in January. All Board members agreed. I REPORT OF OFFICERS: No Report. ~Ol -2- REPORT OF STANDING COMMITTEES: ARCHITECTURE AND ENGINEERING COMMITTEE - No Report. , CONCESSIONS COMMITTEE - No Report. FINANCE COMMITTEE - Mr. Reische motioned to approve the 1994 Operating Budget as presented in November. Mrs. Carruth seconded the motion and it was unanimously approved. Mr. Reische reported that November reflected a loss of $117,131 versus a budget loss of $51,366 compared to 1992 loss of $81,852. He noted that "Celebration" spent more this year, which was approved; nevertheless, is looking for a successful December. Mr. Reische stated that the capital budget will be presented in February. Mr. King questioned the. overage of complimentary meals. Mr. Reische replied that this relates to free meals for tour bus drivers and guides. Mr. Reische reported that the 1st NBC Bank debt was renewed at 6% for about $88,000. Mr. Solomon questioned the capital item on the Treasurer's report f for $124,000. Mr. Reische inquired and it was identified as pertaining to the Botanical Garden Education Building. DEVELOPMENT COMMITTEE - No Report. GOLF COMMITTEE - No Report. HORTICULTURE AND GROUNDS COMMITTEE - No Report . • LEGAL COMMITTEE - Mr. Snyder stated that he and Mr. Bassich have had several meetings and phone calls with the Attorney General's office including the Special Bond Counsel. They are encouraging and trying to help but the delays of the $500,000 are frustrating. Mr. King stated that he is working on a draft to coordinate the annual meeting of the eity Park Improvement Association to precede the Board of Commissioners meeting on the 4th Tuesday in March. PUBLIC RELATIONS COMMITTEE Mr. Vehnekamp stated that the committee is contemplating an updated marketing stUdy like Joe Walker did for the Park about 12 years ago. All committees will be contacted for input. After researching, the committee will recommend to set standards for city Park logos together with Friends on a shared basis. TENNIS COMMITTEE - No Report. I -3- STADIUM COMMITTEE - No Report. FRIENDS OF CITY PARK - Mrs. Stahel reported that the committee , approved $26,000 for future walkways and small Ferris Wheel which was requested last month. Mrs. Stahel presented an Annual Report. Mrs. Larue stated that during the Board's Christmas Party today, Mid-city Carriages will provide a trolley which seats 21 persons for three trips at 5:30 p.m., 6:00 p.m. and 6:30 p.m. Also complimentary tickets will be available for the walk-thru exhibit. PARK GROUNDS USE COMMITTEE - No Report. LONG RANGE PLANNING COMMITTEE - No Report. NEW ORLEANS MUSEUM OF ART - No Report. Mr. Hopkins presented a plaque to Mr. Davidson as outgoing President in appreciation for his outstanding contribution to the Park and the Board acknowledged by acclamation. Mr. Davidson presented "Resolutions" of thanks and appreciation for their many contributions to the Park for Mrs. Claire Stahel and Mr. Milton Hilbert, Jr. who are retiring from active service with the Board of Commissioners. Everyone applauded. NEW BUSINESS - Mr. Bassich stated that the "Proclamation" was given to Sheriff Foti at his festivities last Tuesday. Sheriff Foti 1 called Mr. Bassich and acknowledged his appreciation. Mr. Hopkins stated that a memo will be sent with Mr. Bassich's comments for the balance of Mr. Hilbert's previous report on the Long Range Planning Committee. Mr. Davidson reminded everyone to attend the Board's Christmas Party at the Casino today. There being no further business, the meeting was adjourned by the President at 4:29 p.m. Executive/Recording Secretary I RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENT ASSOCIATION WHEREAS, Mr. Milton F. Hilbert, Jr. is retiring from active service with the Board of Commissioners of the New orleans City Park Improvement Association; and WHEREAS, he has served unselfishly for over 9 years with great dedication and distinction; and WHEREAS, his service has contributed immeasurably to the growth and progress of City Park and helped the Park achieve the national recognition it now enjoys; and WHEREAS, last year Mr. Hilbert retired after two outstanding years as President of city Park Improvement Association where his leadership contributed to the growth of said Park during this period; and WHEREAS, Mr. Hilbert during the last year performed as Co-Chairman of the Long Range Planning Committee and continued to give input to all phases of the Park. NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans city Park Improvement Association hereby commends the aforementioned Commissioner for his excellence of service and dedication to the public good. BE IT FURTHER RESOLVED, that this commendation conveys unto the aforementioned commissioner the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Improvement Association. BE IT FURTHER RESOLVED, that this resolution be spread upon of Commissioners for posterity. ~ ADOPTED THIS !i~ DAY OF----"~<....:::...~....:::..:::=.:...:::::.e.-=.:~7I-l _/.....:f_P...:...'3_ Thomas2/L/J~ S. Davidson ... RESOLUTION BOARD OF COMMISSIONERS NEW ORLEANS CITY PARK IMPROVEMENf ASSOCIATION WHEREAS, Mrs. Claire Stahel is retiring from active service with the Board of commissioners of the New Orleans city Park Improvement Association; and WHEREAS, she has served unselfishly for over 4 years with great dedication and distinction; and WHEREAS, her service has contributed immeasurably to the growth and progress of City Park and helped the Park achieve the national recognition it now enjoys; and WHEREAS, Mrs. Stahel has given to all areas of the Park but has excelled in her endeavors as a member of various committees involving almost every facet of the Park's operation but mostly her leadership of the Friends of city Park and her untiring efforts in the restoration of our original Bartholomew Murphy Carousel and for the entire William A. Hines Carousel Gardens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners of the New Orleans ci ty Park Improvement Association hereby commends the aforementioned Commissioner for her excellence of service and dedication to the public good. BE IT FURTHER RESOLVED, that this commendation conveys unto the aforementioned Commissioner the gratitude and appreciation of the Board of Commissioners of the New Orleans City Park Improvement Association. BE IT FURTHER RESOLVED, that this resolution be spread upon of Commissioners for posterity. ADOPTED THIS I~ DAY OF----'-~-'-.!,L_~______,7,L-' -'../--,--7'_1'._'3__ ./~-{1U~ ATTEST: t-::t,'l /~=/ /c:...~ <~ Davidson /)f. Gordon Reische v' Se,cI~e1 TREASURER'S REPORT SOURCES AND USES OF CASH FOR THE MONTH OF DECEMBER 1993 Cash on Hand November 30, 1993 $ 64,988.63 Sources of Cash: Operations $1,661,376.90 Total Available Cash 1,726,365.53 Uses of Cash: Operations 809,497.04 Capital Items 653,150.60 Debt Service 7.990.78 Total Cash Used in December 1.470.638.42 Cash on Hand December 31, 1993 $255,727.11 I ======INVESTMENTS Golf Improvement Fund Investments Cash - FNBC $ 20,456.36 Restricted Investments Ribet Fund - U.S. Treasury Note (due 11/15/95) $ 24,393.26 Garden Bldg. - C.D. - F.N.B.C. (due 1/12/94) 30,000.00 Garden Bldg. - U.S. Treasury Bill (due 1/27/94) 99.317.50 Total Restricted Investments $153,710.76 ======I 1 Palm Drivei!' New Orleans, Louisiana 70124 '.' 504-482-4888'" FAX 5044839412 JDIo -2- The Park's current liabilities as of December 31 are as follows: Vendor Accounts Payable $ 48,945.33 Accrued Expenses 37,742.05 Accrued Payroll 69,278.00 Accrued Bonuses 114,081. 82 Sales Taxes 54,210.15 Payroll Withholdings 11. 620.19 Total $335,877.54 ====== In addition the Park had long-term liabilities as listed below: Notes Payable: Rides $ 37,018.55 Golf 11,543.53 catering 32,447.38 I Leases Payable: Ford Motor Credit (503.47) Royal Investment 5,440.88 John Deere 17,004.57 Textron 23,183.59 J. 1. Case 1,656.72 1st Interstate Bank 6,980.17 Dearborn 22,312.44 GMAC 3,810.80 Total $161,398.63 ====== I