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Part 3 Parliamentary Library Parliamentary Librarian’s review Joint Standing Committee on the Parliamentary Library Introduction The Library Committee membership for 2010–11 was: The Australian Parliamentary Library’s services are established under the statutory office of The Hon. Dick Adams MP (Joint Chair) the Parliamentary Librarian with the following Senator Russell Trood (Joint Chair) functions1: Senator Guy Barnett Senator Catryna Bilyk (a) to provide high quality information, Senator Doug Cameron analysis and advice to Senators and Senator Steve Fielding Members of the House of Representatives Senator Steve Hutchins in support of their parliamentary and Mr Russell Broadbent MP representational roles; and Mr Nick Champion MP (from 25.10.10) (b) to undertake such other responsibilities Mr George Christensen MP (from 25.10.10) within the joint Department, consistent The Hon. David Hawker MP (to 19.7.10) with the function set out in paragraph Ms Sharryn Jackson MP (to 19.7.10) (a), as are conferred in writing on Mr Daryl Melham MP the Parliamentary Librarian by the Mr Robert Oakeshott MP (to 19.7.10) Secretary of the joint Department with Mr Graham Perrett MP (to 19.7.10) the approval of the Presiding Officers. Mr Craig Thomson MP (from 25.10.10) 1. Parliamentary Service Act 1999 section 38B (1). Parliamentary Library | 23 The Hon. Dick Adams MP (Joint Chair), Roxanne Missingham (Parliamentary Librarian) and Senator Russell Trood (Joint Chair) The Library Committee met on 18 November Achievements 2010–11 2010, 24 March 2011 and 23 June 2011. The Committee discussed: The Library’s vision is an informed Parliament supported by a Library that delivers services to (a) additional funding of $500,000 in meet client needs. Achievements are described the 2010–11 Budget, and again in against the Library’s strategic priorities. 2013–14, ‘to enhance the capacity of the Parliamentary Library to assist non- Government parties in developing policies Create the 21st century in the lead-up to Federal elections’; Parliamentary Library and (b) the Joint Select Committee into the research services Parliamentary Budget Office; (c) international trends in parliamentary A major focus for the Library is creating library and research services; services and products that meet the needs of (d) the Australian Parliamentary Fellowship; Senators and Members and their staff, and the (e) Parliamentary Library Strategic Review; Chamber departments in supporting Senators (f) Parliamentary Library Staffing Review; and Members, in the 21st century. (g) digitisation of Library collections; (h) the resource agreement between the A strategic review of the Library was undertaken Parliamentary Librarian and Secretary of with the following terms of reference: DPS; and (i) revised Operating Policy and To review: Procedure Communicating with government agencies. (a) the changing needs of senators and members for the Library’s services, using the 2010 and 2007 client assessments and other information collected as 24 Parliamentary Library | the review progresses, in particular Awareness to consider the need for information, Premise 4: The Parliamentary Library analysis and advice on budgets and should ensure that its clients are aware of government expenditure; the services available to them and how to (b) international trends in the need for and use them. provision of research and library services to parliaments; Relevance (c) how the Library can most effectively Premise 5: Parliamentary Library deliver its services, including relevant and information services and resources should accessible e-services, within the available be of continuing relevance to Library budget; and clients. (d) what innovations and structural changes should be made to provide Responsiveness optimal research and library services Premise 6: Parliamentary Library services for the Parliament of Australia. should be responsive to the emerging information and research needs of Library The review team comprised: clients. (a) Library members: Ms Judy Hutchinson, An action plan has been developed for 2011–13 Ms Nola Adcock, Dr Luke Buckmaster, to implement the recommendations of the Ms Slobodanka Graham, Mr David Watt review. The recommendations are also reflected and Ms Catriona Bryce. in the Library’s 2011–12 Business Plan. (b) External members: Mr Chris Reid (Assistant Clerk Committees, Senate), Following the Federal election, the Agreement Ms Robyn McClelland (Clerk Assistant for a Better Parliament: Parliamentary Reform Table, House of Representatives), between the Australian Labor Party, Coalition Professor Robin Stanton (Pro Vice- and Independent members included the Chancellor E-strategies ANU) and following commitment. Ms Moira Fraser (NZ Parliamentary Librarian and President IFLA The Speaker will arrange for an section on Library and Research external review of staffing levels within Services to Parliaments). the Department of the House of Representatives Committee Office and the Consultation sessions were run with staff of Parliamentary Library. the Chamber departments and the Library, and the review was discussed with the Library A staffing review of the Parliamentary Library Committee. The report focused on the following was conducted by HBA Consulting with the topics. following terms of reference: Premise 1: The Parliamentary Library (a) determine the level of need for library is expected to provide information services including through measures of and research services to senators and demand for research work, using the key members in support of their parliamentary performance indicators and feedback and representational roles, with priority from clients via Library surveys; given to their Chamber related work. (b) determine the required staffing resources and levels for delivery of these services; Quality and timeliness and Premise 2: Parliamentary Library research (c) any workforce issues in terms of services should be of a consistently high development and succession planning quality and delivered in a timely way. for skills that are in short supply. Accessibility The review included considerable consultation Premise 3: The Parliamentary Library with Library staff, the Chamber departments, should ensure that its information services the Committee and client feedback through the and resources can be easily found by its last two client assessments. clients and in a form that is useful to them Parliamentary Library | 25 The report was considered by the Library (c) In the event that resource constraints Committee, the Presiding Officers and prevent establishment of an ongoing the Parliamentary Library Executive. The source of costing and modelling recommendations were accepted and will be support, an earlier timetable for the relevant to: provision of such a service—12 to 18 months prior to the last available date (a) the scope of the Client assessment (due for calling of a Federal election—would to occur in 2011–12); be an improvement. This would require (b) the development of the workforce plan for shifting the allocation of funding already 2011–15; shown in the forward estimates from (c) further consideration of the adequacy the 2013–14 financial year to 2012–13.; of the resources to provide research services that meet the needs of Recommendations from the report included the Parliament; following: (d) skills for delivery of online services; and (e) digitisation of collection material, in (a) In the event a parliamentary budget particular radio and television programs. office (PBO) is established, its brief should include provision of the kinds of assistance in 2010 such as costing and Knowledge transfer to Parliament economic modelling. (b) Reflecting the iterative, interactive Significant achievements in the year included nature of policy development, this the creation of a pre-election policy service assistance should be available to with the funding allocated in the 2010–11 parliamentarians on an ongoing basis. Budget ($500,000) to the Library ‘to assist non-Government parties in developing policies The review of the use of external experts in the lead-up to Federal elections’. The service to build collaborative relationships with operated against operating principles discussed organisations and research experts working and approved by the Library Committee at its on public policy and parliamentary issues was meeting of 17 June 2010. finalised. An action plan will be developed. The pre-election policy unit (PEPU) handled Publications of the Library were recognised by 11 requests. Of these, 10 were for modelling. our clients and the community as of high value. One consultant’s report was purchased. Other Australian Policy Online ranked six Library requests were considered to be ‘business publications in the most read research reports as usual’ and referred to relevant staff in and commentary pieces during 2010. the Research Branch for responses. An independent evaluation of the service was y Overall top 10: Boat arrivals in Australia carried out by Mr Stephen Bartos of LECG since 1976: January 2010 update by Janet Consultants. Key findings of the report included Phillips, Harriet Spinks the following. y International reports 2010: Australia’s foreign debt—data and trends by (a) The services have the potential to add Tony Kryger value to the development of sound and y Overseas students: immigration policy workable policies by non-government changes 1997: May 2010 by Elsa Koleth parliamentarians. However, the timing y Multiculturalism: a review of Australian of the introduction
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