Western Riverside Council of Governments Public Works Committee
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Western Riverside Council of Governments Public Works Committee AGENDA Thursday, November 9, 2017 2:00 p.m. County of Riverside Administrative Center 4080 Lemon Street 5th Floor, Conference Room C Riverside, CA 92501 *Please Note Meeting Location* In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in the Public Works Committee meeting, please contact WRCOG at (951) 955-8308. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. In compliance with the Government Code Section 54957.5, agenda materials distributed within 72 hours prior to the meeting, which are public records relating to an open session agenda items, will be available for inspection by members of the public prior to the meeting at 4080 Lemon Street, 3rd Floor, Riverside, CA, 92501. The Public Works Committee may take any action on any item listed on the agenda, regardless of the Requested Action. 1. CALL TO ORDER (Art Vela, Chair) 2. SELF INTRODUCTIONS 3. PUBLIC COMMENTS At this time members of the public can address the Public Works Committee regarding any items with the subject matter jurisdiction of the Committee that are not separately listed on this agenda. Members of the public will have an opportunity to speak on agendized items at the time the item is called for discussion. No action may be taken on items not listed on the agenda unless authorized by law. Whenever possible, lengthy testimony should be presented to the Committee in writing and only pertinent points presented orally. 4. CONSENT CALENDAR All items listed under the Consent Calendar are considered to be routine and may be enacted by one motion. Prior to the motion to consider any action by the Committee, any public comments on any of the Consent Items will be heard. There will be no separate action unless members of the Committee request specific items be removed from the Consent Calendar. A. Summary Minutes from the September 14, 2017, Public Works Committee Meeting P. 1 are Available for Consideration. Requested Action: 1. Approve the Summary Minutes from the September 14, 2017, Public Works Committee meeting. B. TUMF Revenue and Expenditures Update Andrew Ruiz P. 5 Requested Action: 1. Receive and file. C. Financial Report Summary Through September 2017 Andrew Ruiz P. 13 Requested Action: 1. Receive and file. 5. REPORTS / DISCUSSION A. Regional Streetlight Program Activities Update Tyler Masters, WRCOG P. 19 Requested Action: 1. Request volunteers to participate in the Streetlight Work Group. B. Transportation Uniform Mitigation Fee (TUMF) Daniel Ramirez-Cornejo, P. 23 Calculation Handbook Update WRCOG Requested Action: 1. Recommend that the Executive Committee approve the updated TUMF Calculation Handbook. C. Transportation Uniform Mitigation Fee (TUMF) Daniel Ramirez-Cornejo, P. 89 Improvement and Credit / Reimbursement WRCOG Agreement Template Requested Action: 1. Recommend that the Executive Committee approve the updated T TUMF Improvement and Credit / Reimbursement Agreement template. D. Riverside County Traffic Analysis Model (RIVTAM) Christopher Gray, WRCOG P. 125 Update Requested Action: 1. Receive and file. E. Alternative Compliance Program Development Christopher Gray, WRCOG P. 143 Update Requested Action: 1. Receive and file. F. Complete Streets Training Update Christopher Gray, WRCOG P. 149 Requested Action: 1. Discuss and provide input. 6. REPORT FROM THE DIRECTOR OF TRANSPORTATION Christopher Gray 7. ITEMS FOR FUTURE AGENDAS Members Members are invited to suggest additional items to be brought forward for discussion at future Public Works Committee meetings. 8. GENERAL ANNOUCEMENTS Members Members are invited to announce items / activities which may be of general interest to the Public Works Committee. 9. NEXT MEETING: The next Public Works Committee meeting is scheduled for Thursday, December 14, 2017, at 2:00 p.m., in the County of Riverside Administrative Center, 5th Floor, Conference Room C. 10. ADJOURNMENT Public Works Committee Item 4.A September 14, 2017 Summary Minutes 1. CALL TO ORDER The meeting of the Public Works Committee (PWC) was called to order at 2:04 p.m. by Chairman Art Vela at County of Riverside Administrative Center, 5th Floor, Conference Room C. 2. SELF INTRODUCTIONS Members present: Art Vela, City of Banning Kris Jenson, City of Hemet Brad Fagrell, City of Lake Elsinore (2:12 p.m. arrival) Jonathan Smith, City of Menifee Henry Ngo, City of Moreno Valley Bob Moehling, City of Murrieta Sam Nelson, City of Norco Brad Brophy, Cities of Perris and San Jacinto Jeff Hart, City of Riverside Patricia Romo, County of Riverside, Transportation & Land Management Agency (TLMA) Jeffrey Smith, March Joint Powers Authority Staff present: Andrew Ruiz, Program Manager Christopher Gray, Director of Transportation Christopher Tzeng, Program Manager Daniel Ramirez-Cornejo, Senior Analyst Janis Leonard, Administrative Services Manager Suzy Nelson, Administrative Assistant Tyler Masters, Program Manager Guests present: Darren Henderson, WSP Bob Morin, WSP Martha Masters, Riverside County Transportation Commission Paul Rodriguez, Rodriguez Consulting Group Michelle Cervantes, County of Riverside 3. PUBLIC COMMENTS Tyler Masters provided an update on the WRCOG Regional Streetlight Program and noted that staff has distributed the draft Request for Quotation (RFQ) for review and comment to the Public Works and Planning Directors. The RFQ will identify and support the selection of LED streetlight fixtures for the regional retrofit once the streetlights have been procured. Once the RFQ is released, and quotations from proposers are provided, WRCOG will develop a working group from representatives of all interested participating jurisdictions to evaluate proposals. 4. CONSENT CALENDAR –(Murrieta / Menifee) 11 yes; 0 no; 0 abstention. Items 4.A through 4.D were approved by a unanimous vote of those members present. The Cities of Calimesa, Canyon Lake, Corona, 1 Eastvale, Jurupa Valley, Lake Elsinore, Temecula, Wildomar, the Riverside County Transportation Commission and the Riverside Transit Authority were not present. A. Summary Minutes from the August 10, 2017, Public Works Committee Meeting are Available for Consideration. Action: 1. Approved the Summary Minutes from the August 10, 2017, Public Works Committee meeting. B. TUMF Revenue and Expenditures Update Action: 1. Received and filed. C. Financial Report Summary Through July 2017 Action: 1. Received and filed. D. Active Transportation Plan – Final Project List Action: 1. Approved the final project list for the Active Transportation Plan. 5. REPORTS/DISCUSSION A. Transportation Uniform Mitigation Fee (TUMF) Credit Agreement Reconciliation Update Daniel Ramirez-Cornejo provide an update on an effort by TUMF consultant, WSP, to review all TUMF Credit Agreements, which began in early 2017. WRCOG had never conducted a comprehensive review of all executed TUMF Credit Agreements between member agencies and developers. Staff has often received questions regarding the total amount of TUMF improvements constructed through the credit process. Three main takeaways from the review of Credit Agreements are 1) the total amount of TUMF improvements delivered is $136 million; 2) the total amount of TUMF obligations for Credit Agreements is $166 million; and 3) the total amount of TUMF reimbursements to developers is $23 million. A technical memo was prepared by WSP, which provided key highlights of the review and recommendations from TUMF Credit Agreements moving forward. Bob Morin, WSP, presented recommendations for consideration by WRCOG which included 1) a clear and detailed description of improvements to be completed by developers; 2) an expiration date or sunset clause would benefit the credit process and would avoid WRCOG having to refund developers that were not aware of existing agreement; 3) a template of Exhibit A (Legal Description) of the Credit Agreement for consistency; 4) engineers cost of TUMF improvements as an exhibit to the Credit Agreement; and 5) close out documentation from the respective member jurisdiction in which TUMF improvements are completed. Christopher Gray mentioned that staff would prefer to include a sunset clause in the TUMF Credit Agreement template so that an agreement does not remain active for a substantial amount of time. Committee member Jeffrey Smith asked about the current process for termination of agreements. Mr. Gray responded that there currently is no termination clause in the Credit Agreement, only a general statement regarding the performance of the improvements. Committee member Patricia Romo indicated that including a sunset clause would be beneficial for periods after Nexus Study updates and projects are removed from the TUMF Program. 2 Chairman Vela asked if staff have discussed what a reasonable amount of time would be for a Credit Agreement to expire. Mr. Gray responded that staff have discussed a potential expiration date between five and ten years after execution of the Credit Agreement. Committee member Kris Jenson mentioned that an expiration date between five and ten years could be difficult for larger developments that have a build-out of multi-decades. Mr. Gray responded that the language could potentially be geared towards a time of performance clause. Mr. Ramirez-Cornejo provided a series of questions to the Committee for discussion including whether WRCOG should be 1) collecting