VILLA REGINA
RULES AND REGULATIONS
Approved: October 16 th , 2014
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Living in Villa Regina, a Condo Community
• Welcome and Food for Thought Page 3 • Definition of Terms Page 4 • General Page 4 • Service of Process Page 5 • Pets Page 6 • Balcony Areas Page 8 • Common Area Facilities Page 9 • Quiet Hours & Nuisances Page 10 • Marina Page 11 • Pool & B.B.Q Area Page 15 • Health Club & Spa Page 17 • Storage Page 18 • Waste Disposal Page 18 • Security Page 19
Purchase, Sale, & Rental of a Condo Unit
• Purchase, Sale, & Rental of a Unit in VR Page 20 • Realtors Page 22 • Application /Allocation of received payments Page 23
Administrative Matters
• Parking, Valet, Towing & Vehicles Page 24 • Architectural Control Page 24 • Contractor/Trade Person Insurance Requirements Page 26 • Caregiver, Housekeeper, Contractor/Trade Person Rules Page 27 • Elevators Page 28 • Moving and Deliveries Page 29 • Visitors/ Guest Page 30
EXHIBIT 1: FIRE SAFETY Page 31
EXHIBIT 2: VALET AND PARKING FEE SCHEDULE Page 34
EXHIBIT 3: COMMON AREA FACILITIES FEE SCHEDULE Page 36
EXHIBIT 4: LEASE APPLICATION, DOCUMENTATION & FEES Page 36
EXHIBIT 5: APPLICATION FOR TRANSFER OF UNIT OWNERSHIP Page 36
EXHIBIT 6: PLAYROOM GUIDELINES Page 36
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Welcome to
Villa Regina Condo Association
LIVING IN A CONDOMINIUM RESIDENCE PROVIDES EXTENSIVE LIFESTYLE BENEFITS, BUT ALSO IMPOSES CERTAIN OBLIGATIONS THAT ARISE FROM LIVING IN A SMALL COMMUNITY. THESE RULES & REGULATIONS ARE PROMULGATED TO HELP INSURE THAT ALL RESIDENTS OF VILLA REGINA HAVE A SAFE, AND QUIET ENJOYMENT OF THEIR RESIDENCE, INCLUDING OUR WELL-MAINTAINED FACILITIES, WHILE RESPECTING THE RIGHTS OF OTHERS TO EQUALLY ENJOY THEM.
PLEASE CONTACT THE MANAGEMENT OFFICE WITH ANY QUESTIONS, AND FOR THE CURRENT FEE SCHEDULES. ALL FEES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
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DEFINITION OF TERMS AS USED HEREIN:
VR: Villa Regina Condominium Association: VR Unit: An apartment residence in Villa Regina
Owner: The person(s) or entity holding legal title to a Unit. If a corporate entity, the person(s) serving as legal representative of the Owner. Tenant: The person(s) leasing/renting a Unit from an Owner, as approved by the Association. Resident: An Owner or Tenant residing in VR. All Residents must be approved by the Association. Immobilizing: Placing a restraining device or “boot” on a vehicle to prevent it from being moved Guest, Visitor: Person(s) visiting a VR Resident on a temporary basis (less than 48 hours) House Guest: Person(s) visiting a VR Resident longer than 48 hours, and subject to approval Valet: Staffed vehicle parking and retrieval service Marina: Facility for boat dockage extending from sea wall of property Slip: Individual space for docking a boat on the water at the Marina. A limited common element, assigned to an individual Owner.
A. GENERAL
1. All persons should use due care and caution when using any of the common areas and facilities, including the pool, spa, gym, marina, waterfront, parking areas, lobby, and hallways, and use such areas and facilities at their own risk. Rules are posted for the use of specific facilities, such as the pool & gym, as appropriate.
2. All Association employees are hired by and remain under the direction of the Property Manager. These employees are all assigned to specific duties and may do no other work unless authorized by Management. Owners shall not be permitted to give orders or direction to any employee of the Condominium. All maintenance requests shall be directed to Management. Business between unit owners and the condominium shall be transacted in the office under the direction of the Property Manager, and Board of Directors.
3. No unit owner or occupant may alter, change or remove any deck furniture, interior furniture, pictures, equipment, indoor plants, etc. from the common areas.
4. No unit owner or lessee shall invite, in his absence, any persons not in residence to use the condominium area facilities. Individuals, other than unit owners and authorized tenants, who occupy a unit for more than thirty (30) consecutive days or one hundred twenty (120) total days within a six month period are required to submit a completed application for approval including the appropriate fees to the Management office for processing.
5. At no time shall food or beverage be consumed in any of the hallways, lobbies or other assigned areas of the building, with the exception of the common event rooms, and Cafe 1581 market.
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6. Residents and guests must not tamper with the air conditioning vents in the common areas, foyers, etc.
7. Skate boarding, roller skating, and–cycling are not permitted in the lobbies, corridors, pool area, parking garage or deck areas, except in P1 area when leaving building. No skate boards, roller skates/rollerblades, bicycles, or similar items shall be permitted to be used, kept, momentarily possessed, stored, or otherwise brought to the pool deck, in any fashion. UP Level deck may be used for quiet activities, such as supervised small children riding tricycles and electric cars.
8. Luggage carts are provided for the convenience of the residents and must be under the control of authorized personnel at all times. Carts may not be used for moving purposes.
9. In the lobbies, elevators and corridors, all persons must wear footwear and be dry when going to and from the pool area. All bathers must be covered with a beach robe or similar attire when entering the building.
10. Employees and all other workers in the building will conduct themselves in a businesslike manner at all times. Any facilities or furniture intended for the use by owners/tenants are not to be used by employees and/or other vendors/workers.
11. No weapons are permitted in any Common Area, including all designated public areas.
12. The designated area for the posting of Association Notices required to be posted by law shall be the mail room. However, this is without limitation, and the management company and/or Board of Directors may also cause such Notice to be posted in other portions of the Common Areas in addition to the mail room.
B. SERVICE OF PROCESS
1. Subject to the following rules, the Association shall allow unannounced access to any duly licensed process server (“Process Server”) through the common elements to reach solely a unit that process server is attempting to serve. Such access shall extend solely to the doorway/entranceway of a unit and not inside a unit under any circumstance.
2. A Process Server shall be required to sign in at the front desk, produce proof of identification and appropriate licensure to effectuate service, and indicate to which unit their service is directed. A Process Server need not permit security or any Association or management personnel to review the contents of any documents which the Process Server is attempting to serve and the Association shall not ask to review such documents or for the Process Server to provide specific information regarding the contents or subject matter of the service. The Process Server shall be provided an opportunity to review a copy of this Rule at the front desk prior to attempting service.
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3. A Process Server, upon complying with Paragraph 2. above, shall be able to access the common elements and/or limited common element hallways, under the escort and supervision of building security, in order to attempt service at the unit. The Process Server’s access and visitation to the immediate exterior of the entrance of the unit shall be unannounced to the Owner by the front desk, management and/or the security guard. In conjunction with an attempt of service at a unit, a Process Server may also wait in the Association’s lobby and/or parking garage for a reasonable but not excessive period of time, not to exceed two hours daily except as set forth below, for the purposes of attempting personal service in the common areas, upon complying with the requirements of Paragraph 2. above. A process server may only wait in the lobby or garage between the hours of 9:00am and 5:00pm.
4. If the Process Server is granted access to the exterior of the entranceway of a unit whose unit may only be accessed through a hallway or foyer that is a limited common element whose use is limited exclusively to the unit to which the service attempt is directed, the Process Server may access the entranceway of said unit through the Limited Common Element hallway in the manner set forth in Paragraph 3. This Rule shall not limit the Association’s ability to determine reasonable, non-arbitrary service access protocols on a case by case basis for such limited common element elevator foyers or hallways, if any.
5. If an elevator opens directly into a unit, with no common element hallway, no limited common element elevator foyer or no limited common element hallway between the parametrical boundaries of the elevator and the unit itself, then no process server shall be allowed into the elevator for the purpose of attempting service at such unit. Instead, the process server shall be able to have extended common element access as set forth in Paragraph 6. below.
6. A process server who cannot access an exterior entranceway to a Unit for the reasons set forth in the Paragraph 5. shall be entitled to wait any amount of time in the common element lobby or parking garage of the Association, between the hours of 9:00am and 5:00pm, as long as the Process Server does not disrupt or obstruct anyone’s maintenance/repairs of, use of, or ingress or egress through the common elements.
C. PETS
1. Unit Owners are permitted pets in accordance with those provisions of the Bylaws, Article X, and Section 4, which states that all owners will have 1 dog or cat, which will not exceed 20 pounds at maturity.
2. Unit Owners who have registered their pets by May 31, 2014, and do not meet the provisions of the Bylaws will be given a “grandfathered” designation. Those grandfathered pets not already on file must be registered within ten (10) days of the promulgation of this rule. No more than two (2) pets will be grandfathered for any Unit.
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3. Pets will be permitted in corridors, but not in any other common areas or recreational facilities (i.e. Main Lobbies, Mailroom, Management Office, Upper Plaza, Pool/BBQ, & Marina,).
4. Pets must not be curbed near the building, walkways, shrubbery, gardens or any other public area, including the pool area and the marina. Pet must be walked as far from the building as possible on the grass areas west of the building, and may also use grass areas near Marina walkway.
5. Pets are not to be kept on balconies where they may annoy other residents by creating a nuisance by barking, etc. All residents must control excessive barking or other pet disturbances.
6. Owners shall assume full responsibility for any damage to persons or property caused by his/her pet. In the event said pet shall soil the garage, elevator, or any other public area, it is the Owner’s responsibility to clean it up immediately and the Owner may be subject to a fine. Certain public areas, including the parking garage and elevators have security monitoring cameras which will help identify the parties liable for pet damages.
7. All pets are required to be on a leash no longer than six (6) feet while in the building or designated common areas, and must not be allowed to jump on anyone traveling in the elevators.
8. A Guest or Visitor is not permitted to bring or keep a pet on any portion of the condominium property or within any individual unit.
9. All Residents’ Pets must be registered with the Management Office.
10. The Board of Directors may deviate from or revoke the pet privileges contained herein and any optional pet privileges contained in the Bylaws at Article X, Section 4, at any time, for good cause.
11. Service/Assistance Animals will be subject to a reasonable accommodation request before purchasing or leasing a unit at Villa Regina, or for an existing Owner/Tenant, before the Service/Assistance Animal will be allowed on the premises. Such a reasonable accommodation request should be made through the form/questionnaire provided upon request by the Management Office. In the event that the Board of Directors approves the reasonable accommodation request, the Service/Assistance Animal will not be subject to the rules and restrictions contained herein regarding deposits and limited access to the premises. It is the policy of the Association to adhere to its obligations pursuant to the Fair Housing Act with respect to Service/Assistance Animals, therefore any determination of whether a reasonable accommodation should be granted shall require no more information than is reasonably necessary to make a good faith determination that such accommodation is reasonably necessary.
12. Aquariums shall not exceed seventy five (75) gallons and are limited to one (1) per household, regardless of units that may be combined.
D. BALCONY AREAS:
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1. Nothing shall be thrown or dropped from the balconies, (e.g. cigarettes, or tobacco products, food, liquids, glass products, etc.).
2. It is against Florida Law and a violation of the Fire Code to barbecue or to have open flames on balconies.
3. The installation of hard surface flooring is the only permitted alteration to the balcony area. All other alterations of the balcony areas, including painting screening or any other type of enclosure are strictly prohibited.
4. No object shall be placed upon a balcony so as to create a risk whereby the object may fall from the balcony. All moveable objects should be removed from the balcony any time an owner is not in residence, for hurricane or windstorm purposes.
5. Satellite dishes may not be permanently affixed to any portion of the balcony or exterior of the building.
6. Balconies shall not be used as storage areas.
7. No rugs, clothing, towels or other objects shall be dusted or shaken from the balconies or cleaned by beating or sweeping in any hallways or any exterior part of the building.
8. Nothing shall be hung or left on the balcony that will detract from the outward appearance of the building. This prohibition shall include but is not be limited to laundry, hammock, clothing, towels, bathing suits, beach mats, mops and bicycles.
9. Watering of plants and the sweeping and mopping of balconies, shall not be done in a manner that disturbs persons residing in other units. Unit Owners who permit water to spill over the balconies will be subject to all cleaning costs, the permanent removal of the agent, employee, invitee or guest who violates this rule, and fines that may be levied by the Board of Directors with the approval of the Association’s Grievance Committee.
10. Every caregiver, employee, agent, or housekeeping personnel must acknowledge the limitations on balcony cleaning contained herein in writing as a condition for their ability to perform cleaning services in a Unit.
11. Waterproof containers shall be placed under all flowerpots and planters.
12. Hosing balconies or screens is prohibited.
13. Cleaning agents (i.e. bleach, ammonia and soap) shall not be used when cleaning the balcony floors. Wastewater must not be washed off balconies; this water must be extracted and disposed of inside the unit. Owners will be responsible for damage to the structure as a result of wastewater runoff. 14. Periodically, and at least once a year, for the protection of the common elements and upon reasonable notice, the Association shall have the right, but not the duty, to conduct a periodic inspection of every
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balcony to confirm compliance with these Rules and the Governing Documents. The Association shall have reasonable access through the unit to perform such inspection for the protection of the common elements pursuant to the Declaration and §718.111(5), Fla. Stat. (2014).
E. COMMON AREA FACILITIES
1. Reservations for the use of Common Area facilities for private gatherings must be made in advance through the Management office.
2. Deposit and cost requirements vary by facility. Contact building administration for details and reasonable costs that must be incurred by the Association in relation to such Reservation that must be paid for by the Owner or Resident holding such private gathering. The deposits based upon each area are as follows:
Café Regina - $2,500.00 Briggs Room a/k/a Briggs Club - $1,000.00 Kings Room a/k/a Kings Club - $1,000.00 Queens Room a/k/a Queens Club - $1,000.00 Media Room - $500.00
3. Depending on the number of guests and expected vehicle count, additional security and valet fees will apply. Please refer to Common Area Reservation form.
4. A typed list of service workers (e.g. catering service, bartenders, etc.) and the number of guests planned for an event must be presented to building administration a minimum of twenty – four (24) business hours before the party.
5. Proper Insurance for (e.g. catering service, bartenders, etc.), must be submitted to the Management Office prior to any event ($500,000 limits).
6. All Deliveries/Pick-ups for homeowner events must be made during normal operating hours. Deliveries after hours must be arranged through the Management office.
7. The use of radios or other audio equipment in the Public Rooms must be kept at a volume audible only to the room.
8. Quiet hours must be observed.
9. The removal of furniture is not permitted without the advanced approval of the Manager.
10. No one under fifteen (15) is allowed to use the pool table without adult supervision.
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11. Pets are not permitted in common area facilities.
12. The Association, through its management, reserves the right to have residents and/or guests leave the Recreational Facilities due to discipline problems.
13. No one is permitted to play, loiter or act in a disorderly manner in main lobby, elevators, corridors, stairways, public areas, or common area facilities. (moved from General to Common Areas)
Maximum Capacity for common area rooms as follows:
Café Regina 60 Briggs Room 40 Kings Room 30 Queens Room 30 (A.K.A. Playroom) Media Room 12
F. QUIET HOURS & NUISANCES
1. All Residents are urged to respect the quiet enjoyment of their Units by their neighbors. As provided by local ordinances, quiet hours will be enforced during the following periods:
• 11: 00 PM to 8:00 AM commencing each evening and concluding the following morning Sunday through Thursday • 11:00 PM to 9:00 AM commencing each evening and concluding the following morning Friday and Saturday • 11:00 PM to 9:00 AM commencing the evening before a holiday and concluding the following morning
2. During the quiet hours there should be no noise audible outside the Units, nor in the common areas.
3. All occupants shall exercise extreme care at all times without making noise with the use of musical instruments, radios, televisions and amplifiers that may disturb other occupants. Owners are encouraged to maintain all audio equipment six inches from the wall. Owners should also provide padding under stereos and speakers in order to insure minimal reverberation.
4. Disorderly conduct of any kind (i.e. - - violations of the Association’s Declaration, Bylaws and/or Rules & Regulations, including but not necessarily limited to, illegal activity, violations of use restrictions, nuisances, breach of quiet enjoyment of neighboring Owners, etc.) is prohibited, and is grounds for eviction from the area where such disorderly conduct and/or violations are occurring.
5. Noise disturbances may be reported to Security. Security will investigate the source of the noise and take appropriate action. A report shall be written and provided to Management by Security.
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G. MARINA
1. The association shall not be held liable for loss or damage to vessel or personal property.
2. No one under fifteen (15) years of age is permitted in the Marina Dock Area unless accompanied by an adult.
3. Only Villa Regina owners may purchase a boat slip(s).
4. Only Villa Regina residents residing on the premises will be permitted to maintain a boat in the Marina either under a lease or purchase as prescribed herein.
5. To be an authorized Marina user, USCG documentation or Florida Registration & proof of Liability Insurance must be on file in the Management Office. Each vessel must carry a minimum of $100,000.00 for boats under 25ft, and $250,000.00 for boats that exceed 25 feet of general liability on its insurance policy.
6. Boats must be titled in the name of the owner or lessee of the assigned slip. Boats may also be titled in the name of a corporation or other non-corporate entity as long as the Villa Regina dock slip owner or lessee is the controlling shareholder or controlling interest holder in the corporation or entity. Other shareholders or interest holders in such corporation may not operate the vessel entering or exiting the marina without the controlling shareholder or controlling interest holder resident accompanying the non-resident. Copies of registration title documents and corporate or organizational documents are to be submitted to the Management Office on an annual basis.
7. Any vessel coming in from outside U.S territory must clear with the competent authorities, and will not require Villa Regina to maintain records of destination and origins of any vessel.
8. For all guests of the Marina, the unit owner, or authorized individual must accompany all guests to the dock. If 10 or more vehicles arrive, a valet is required and a minimum of twenty-four (24) hours of notice to the Association must be provided. A maximum of 10 guests of a slip owner/lessee may use the VR Marina facilities. Boat owners must provide notice of guests visiting the Marina either with the Management office during the week or with the Concierge on the weekends. For access to the Marina on the weekends, guests must register either with the Management office or the Concierge upon their arrival before proceeding to a condominium unit or using Villa Regina Facilities.
9. No diving, swimming, or snorkeling in waters off or around Marina other than authorized personnel. No Fishing from piers.
10. Live aboard privileges are not permitted .
11. A commodore of the marina will be responsible to oversee the marina and insure that the rules and regulations are followed as outlined above, including but not limited to those rules on proper Hurricane preparations. The function of overseeing the marina shall entail that the Commodore shall perform at a minimum a physical inspection of the marina property and the boats docked in the slips once every week. The Commodore will report directly to the President or such members of the Board that are designated to be responsible to make final decisions on any recommendations made by the Commodore concerning enforcement of the Rules and
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Regulations. Additionally, the Commodore will be responsible for giving reports to the Marina Committee upon request.
12. No pets are allowed on marina, except when embarking and/or disembarking only.
13. No fuel delivery is permitted. Fuel must be stored within the assigned compartments of each vessel.
14. No use of gas torches, gas welders, charcoal burners, or like material is allowed in the Marina area unless a marine mechanic is utilizing such items for minor repairs.
15. An Unauthorized Vessel (herein defined as any boat whose owner(s) either do not own slips or do not have an approved lease of a marina slip must notify & register the unauthorized Vessel with the Management Office prior to docking in the marina. Arrangements to dock must be made 24 hours prior to docking with the Manager’s Office. Additionally, the owner of the Unauthorized Vessel must receive verifiable permission from the Slip Owner where the Unauthorized Vessel intends to dock for any purpose. The Manager shall issue the permit to allow the Unauthorized Vessel to dock for no more than 24 hours, and only 1 permit will be issued a year. If an emergency arises that requires an Unauthorized Vessel to dock in the marina, such emergency must be of a nature that imperils the life or safety of passengers on the vessel. Upon docking, either Security or the Manager’s Office must immediately be contacted to explain the circumstances surrounding the emergency docking. Failure to do so will result in having the vessel towed at the owner’s expense and/or Passengers wishing to embark or disembark the Unauthorized Vessel being denied access to the Marina.
16. Excessive noise, (i.e. disorderly conduct) mechanical or otherwise will not be permitted. Boat/slip owners shall not use or permit the use of the Marina in a manner which would be disturbing or be a nuisance to the other users or residents or in such a way as to be injurious to the reputation of the Marina and Villa Regina Condominium in general.
17. No advertising or soliciting within the marina.
18. Laundry shall not be hung to dry out or air in view aboard any vessel or at the boat slip area.
19. Docking lines are to be in good condition and adequate in strength to secure vessels.
20. All hoses must be white and curled to light fixture at all times if not in use. Management reserves the right to remove a hose that is non-compliant and will dispose after thirty (30) day notice to the resident.
21. Approved dock box sizes are as follows:
(a) South Dockage small, up to 27”x46”x26”
(b) Center Dockage medium, up27x”72”x26”
(c) North Dockage large, up to 27”x85”x26”
22. Dock Ladders are to be standard 5-Step 7½ feet length marine grade aluminum 1 ¼ diameter welded. Dock ladders should be cleaned every 3 months to avoid marine build-up, and unsightly deterioration of the ladder by the slip owner.
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23. If the boat owner fails to correct a violation, the association will correct it and hold the owner of the boat slip responsible for the cost incurred.
24. Vessels docked in the Marina are limited in size to the dimensions of their assigned slip, plus 10%. The length of the vessel will be measured under the LOA, including the platform, and outboard engine, although no vessel may encroach on an adjacent slip without written consent from the adjacent slip owner, with a current copy of the consent to be kept in the Management office.
25. SPECIAL “SUNSET” CONDITION: An earlier version of these Marina rules allowed a vessel to exceed the length of a slip by 10%, with an optional additional 5% if all owners of affected neighboring slips agreed to the 5% extension in writing. Owners with boats in the Marina as of September 17 th , 2014 that met this earlier condition are permitted to maintain such non-conforming boats in the slip as long as (a) they do not encroach on or protrude into any adjacent slip, and (b) they do not interfere with the ingress/egress of neighboring boats.
26. Marina Contractors that park on the Northeast corner of the building (P1 entrance) are subject to no more than 2 vehicles at a time for loading and unloading on a first come, first serve basis.
27. Marina contractors will be given access upon verifiable confirmation from the slip/boat owner, and lessee unless previously authorized to Management. Any work performed will not cause a disturbance to the community at any time. Repairs and Vendors will not be permitted on the weekends, or Federal Holidays, unless in the event of an emergency.
It shall be the responsibility of the unit owner/renter to keep the boat slip assigned to them in a clean & orderly condition. Dock area shall be kept free of all gear (e.g. Dinghies & skiffs).No refuse, trash or oil shall be thrown or pumped overboard within the waters of the Marina. Garbage shall be deposited in the cans supplied for this purpose and other debris shall be placed where specified by the Association.
28. Hazardous Waste: All waste requiring disposals, whether or not hazardous, is the responsibility of the Boat owners. Villa Regina reserves the right to charge the slip/boat owner, or lessee for the cost of the clean-up and disposal of any waste.
29. Indemnification: Slip/boat owner, or lessee, the heirs, successors and assigned, hereby release, save harmless, and indemnify, whim, the Villa Regina Association, its offices, employees, agents, and subcontractors, including indemnification for costs and attorney’s fees, from and against claims for damages to the boat, its engines, any equipment and appurtenances, or for injury to Boat Owner, his family members, employees, invitees, and agents, arising from access and use of the Marina. This includes and is not limited to, fire, theft, vandalism, water damage, or collision, whether attributable in whole or in part to the negligence of Villa Regina Association, its officers, employees, agents, or subcontractors, or otherwise.
30. The registration and transfer process of a vessel from one boat slip to another must be approved by the Board of Directors and cannot be unreasonably withheld (please inquire in the Management Office for the appropriate transfer procedure & form).
32. Any damages, repairs or incidents in Marina Area must be reported to the Management Office.
33. The marina is a No Wake zone; idle speed is mandatory and must be observed at all times within the Marina area.
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34. Only Vessels in safe & good conditions & under their own power will be admitted into berths.
35. Should a vessel sink, it is the responsibility of the owner to have it removed within two (2) days or the Association will hold the owner of the vessel responsible for the charges for its removal.
36. Any Environmental Pollution created as a result of an accident (e.g. fuel leak, oil leak, refuse leak or dumping, vessel sinking, or crash) will be the exclusive responsibility of the owner of the vessel. Thus the owner must pay all expenses incurred.
37. No boat lifts of any type, floats or attachments to the Marina slips, docks, posts, or installation of any equipment to Marina Piers are permitted by a Marina Slip Owner or Lessee.
38. Major repair or refitting of vessels at Marina slips is not permitted. Minor repairs, mechanical adjustments & touch up painting will be permitted.
39. During a Tropical Storm Warning or a Hurricane Warning as defined by the pertinent authorities, every vessel or PWC owner must activate his/her hurricane plan, (outlining the intended hurricane refuge) submitted to the Management Office, following all safeties and precautions that may be issued or recommended by the National Hurricane Center, National Weather Service, U.S. Coast Guard, the Association or any applicable agency.
40. All owners are required to remove any vessel from the Marina within 8 hours after a Hurricane Warning is issued for Miami-Dade County, as defined by the National Weather Service…i.e.… NOAA.
41. Each owner is expected to remain current as it relates to information provided by The Miami-Dade Hurricane Manual for Marine Interests and BOATS US’s Hurricane Warning documentation.
42. The Marina docks are gated and locked for the safety of all residents and control of access to the VR property from the water. Each slip owner will be provided keys or access cards to gain entry to the marina. The Marina is designed for access to the individual slips and boats, and not as a general recreation area.
43. Grills of any type are prohibited from being placed on the marina walkways for grilling or cooking purposes. No barbequing / grilling, of any kind is permitted in the Marina area. Cooking and/or grilling, on any boat while in the Marina area is permitted only on electric grills or equipment permanently installed on the boat for that purpose.is permitted in the Marina area, or on any boat while in the Marina area.
44. The Association shall have the right, but not the obligation, to inspect any vessel in the Marina to determine its seaworthiness, cleanliness and compliance with all applicable City, County, State, and Federal fire safety and other regulations.
H. POOL & BARBEQUE
1. The pool will be open seven (7) days a week from 6:00AM until 10:00PM.
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2. The BBQ may be used from 10:00AM until 10:00PM. #1 BBQ will be designated by a reservation for up to four (4) hours with the Management Office and the #2 BBQ will be on a first come first serve basis, with a maximum use time of two (2) hours at a time for #2.
3. All persons using the swimming pool or the whirlpool do so at their own risk. (It is suggested that no one use the pool or whirlpool unless another person is present).
4. All persons in or around the pool area shall obey the Posted Swimming Pool Rules & Regulations.
5. Except in the case of a houseguest registered in advance with building administration, a resident must accompany all guests. Guests are to be limited in number to eight (8) guests per unit, since the lounges, chairs and whirlpool must first accommodate residents of the building, except in the event of a small gathering in the BBQ area, (not to exceed 10 guests without approval from Management)
6. In the lobbies, elevators and corridors, all persons must wear footwear and be dry when going to and from the pool area. All bathers must be covered with a beach robe or similar attire when entering the building.
7. Florida State law requires all persons to shower before entering the pool or whirlpool.
8. Towels must be placed on all chaise lounges and must be removed when leaving the pool area to make the chaise lounges available to others.
9. Chaise lounges shall not be reserved.
10. No outdoor cooking is permitted on condominium property except in BBQ area and with the approval of Management.
11. No pool or patio equipment may be removed from the pool area at any time.
12. Excessive noise, loud talking, shouting or disorderly conduct of any kind are prohibited in the pool area at all times and shall be grounds for eviction from said premises.
13. Under no circumstances are children in diapers or training pants permitted in the swimming pool or whirlpool. All small children (under 4) who are not potty-trained must use swim diapers (waterproof diapers made for swimming) if they wish to use the pool with a parent.
14. Children under fifteen (15) years of age are not permitted to use the swimming pool unless they are accompanied and supervised by an adult. (As per Condo By Laws-Rules & Regulations, Exhibit P-3 to Prospectus Page 2, #15 & Page 3 #16)
15. Food is not permitted in or near (i.e. 6 ft.) the swimming pool, on the patios, on walkways near the pool area, or in other common area near the swimming pool. Food is permitted in the immediate
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vicinity of the Barbeque and adjacent area only. Not near the Spa or Pool . All areas must be left clean. Children must be supervised.
16. Glass bottles, glass containers, ceramic or china glassware and other breakable items shall not be used in the pool area.
17. Trash must be deposited in the designated receptacles. Trash or debris of any nature shall not be thrown into the pool, whirlpool, on the docks or decks, including but not limited to the Association’s Upper Plaza or on the grass. Such objects and debris must be deposited in the designated receptacles.
18. Smoking is prohibited on all designated areas; including, but not limited to the Marina docks, Pool Area, BBQ Area, and designated areas of the Upper Plaza.
19. The pool area and all other common areas are not to be used for games which involve running, throwing balls, using roller skates, skate boards or involve any other boisterous activity or disorderly conduct, and shall be grounds for eviction from said premises.
20. Surf boards, inflatable and similar items are not permitted in or near the swimming pool or whirlpool, except those inflatables attached to the person for safety purposes.
21. Bicycles, skateboards, roller-skates/rollerblades, playpens and other similar items are not permitted in or near the swimming pool. Small pool toys may only be used in the pool or pool area when they do not disturb another resident who wishes to use the pool. Any disorderly conduct shall be grounds for eviction from the said premises.
22. Pets are not permitted in the pool area at any time.
23. The use of radios or other audio equipment, (i.e. Commercial DJs’, Large Stereo equipment, or electrical musical equipment.) are prohibited from the pool area unless approved in writing by Management. Only individual audible music (IPod or small Tablet) may be used in the pool area & must be kept at a volume audible only to the owner using headphones.
24. Any and all planned parties in pool area (more than 6 persons), including but not limited to BBQ’s cookouts, adult gatherings and children’s parties, etc. are to be scheduled and arranged through the Management Office. A typed list of invited guests must be presented to the Manager’s Office 24 hours before the party.
25. The Association, through its management, reserves the right to have residents and/or guests leave the Pool & Barbeque Area due to discipline problems.
I. HEALTH CLUB & SPA
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1. The Health Club & Spa will be CLOSED weekdays between the hours of 11:00 P.M. and 5:30 A.M. and weekends between the hours of 11:00 P.M. to 6:30 A.M.
2. Residents should always use due care and caution when using the facilities, and do so at their own risk. (It is suggested that no one use the facilities unless another person is present)
3. Health Club & Spa and its facilities are off limits to all persons under the age of fifteen (15) at any time.
4. Smoking is not permitted under Florida Law.
5. The use of a cellphone in the Health Club & Spa for conversing is strictly prohibited unless an Emergency arises with another person. A person who needs to use a cellphone shall step outside the area.
6. All persons using the Health Club & Spa shall obey the Posted Health Spa Rules & Regulations.
7. Personal trainers must be registered with the Association and shall provide proof of insurance for no less than $500,000.00.
8. The floors inside may be slippery when wet, please use caution when using facilities. The use of eucalyptus oil or vapor rubs in the Sauna is not recommended, and the use of soap, shampoo or any other personal care items is prohibited in the whirlpool.
9. Villa Regina is not responsible for lost or stolen personal property.
10. Residents using the Health Club & Spa must have a towel and machines should be wiped down with towel after every use.
11. Shirts and athletic shoes must be worn at all times inside the Health Club & Spa.
12. Free weights must be placed back on their racks. Dropping exercise weights on the floor can damage floor or may cause injuries.
13. Please yield equipment to others if you have used it for a reasonable amount of time.
14. The use of cardiovascular equipment is limited to 30 minutes if others are waiting.
15. Residents must take care not to disturb the audio environment of the gym and shall refrain from engaging in cell phone conversations, playing personal radio type devices, etc.
16. Please leave Health Club & Spa clean and in order.
17. No food or alcoholic beverages are permitted in Health Club & Spa at any time.
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18. The Association, through its management, reserves the right to have residents and/or guests leave the Health Club & Spa due to discipline problems. 19. Pets are not permitted in the Health Club at any time.
20. Please wipe down equipment with the sanitary wipes provided by the Villa Regina after each use.
J. STORAGE
1. The Association is not responsible for any personal items stored by residents in common, and limited common areas, & storage rooms. All items are to be labeled with the owner’s name, unit number, and date . Please remember that these are common areas and may be shared by any unit owner in the building. Storage is not limited to only those residents on a designated floor.
2. Unit owners may not store goods in unauthorized areas, including but not limited to hallways, foyers, lobbies, a/c closets, parking spaces, or other common areas.
3. The Management will dispose of any item stored in an unauthorized area.
4. No item(s) which create(s) a risk of fire, explosion, leakage or odor shall be stored in authorized or unauthorized areas, including but not limited to hallways, foyers, lobbies, parking spaces, or other common areas.
5. Bicycles must be registered with Management, stored in the assigned areas and be clearly labeled with the owner’s name and unit number. Space in the designated area is allocated on a first-come, first served basis. Bicycles may be stored inside units with prior written approval from the manager.
6. In the event approval is issued by management to store a bicycle inside a unit it cannot be stored on the balcony. Bicycles must be brought into the building through the P1 or P2 levels and be carried from the elevator to the unit door. Owners are responsible for the cost of any repairs to the Common elements due to storing a bicycle inside a unit.
K. WASTE DISPOSAL CHUTES:
1. Trash shall be tightly wrapped in plastic trash bags and deposited into disposal chutes. If items do not fit in chute, trash must be placed in tightly sealed plastic trash bags and left on the floor of the trash room. All bags shall be in a size which fall freely down the chutes.
2. Recyclable materials (Glass, Paper & Plastics) shall be placed inside tightly wrapped plastic trash bags and left inside trash rooms.
3. Neither trash nor recyclable materials may be left in the hallways or in any other area. Such trash and/or recyclable may be disposed of in the Parking Level 2 designated waste disposal areas.
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4. During housekeeping hours, residents may call concierge to arrange for carton or box pickup. After housekeeping hours, residents may leave small cartons, boxes next to the receiving office. Arrangements to discard Move In/Move Out materials must be arranged through the receiving office.
5. No flammable material, lighted cigarettes or cigars shall be thrown down the chutes.
6. No construction material shall be sent down the chutes or left in the stairwells.
7. Items such as pizza boxes must be broken down to a size that would not jam the trash chute, left in a plastic trash bag, or deposited in the recycling bins on Parking Level 2.
M. SECURITY
1. Owners or residents may not access unauthorized areas without prior approval from Management.
2. Unit owners/tenants must notify the building administration if someone is authorized to remove personal property. This must be done in writing and signed by the owner/tenant.
3. The homeowner or lessee who has given their entry card or key to another individual(s) is responsible for any common area damages incurred by this/these individual(s).
4. If an owner/tenant cannot gain access to his/her unit due to misplacement or loss of key(s) they may request assistance from Management (during business hours) or Security (after hours). A $50.00 service will be assessed after 1 courtesy access is granted.
5. Any emergency or violation shall be promptly reported to Security and documented.
6. Law enforcement officers will be directed to the property manager, or if the property manager is unavailable, to the Security on duty.
7. Residents are responsible for locking unit doors and adhering to security regulations.
8. Each unit owner has the right for two (2) Access Control devices per bedroom. Resident vehicles that have been registered with Management will be assigned a parking decal and an entry device. A fee will be charged to replace damaged, lost or stolen items. In the event an owner/tenant wishes to allow someone to park in an unoccupied parking space, access will only be granted through the use of Valet.
9. Package delivery and pickup is arranged through the Receiving Department. If a resident would like a package to be taken to the front desk for pick up at the concierge desk, Resident must notify Receiving during normal operating hours or contact the Concierge after Receiving has closed for the day. Please refer to the Moving & Deliveries section of this document for more detailed
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information as couriers will be directed to the receiving area. Package deliveries shall be between the hours of 7:00A.M. to 11:00PM.
10. No packages, letters or keys shall be left at the front gate or Concierges desk
11. Common area facilities shall remain locked while not in use unless prior arrangements have been confirmed through the Management Office. Please refer to the Common Area Facilities section of this document for more detailed information.
12. Security guards shall not leave their stations except in extreme emergencies.
N. SALE AND RENTAL POLICY
A unit owner may lease his unit subject to the following conditions:
1. Any lease shall be for a period of no less than the period of 1 year.
2. A common area security damage deposit of one (1) month’s rent or $2,000.00, whichever is less, must be submitted by the proposed tenant with each lease application. The deposits will be held in escrow accounts as per F.S. § 718.112(2)(i) and F.S. Chapter 83, Part II, and any claims against said deposits shall also comply with these portions of the Florida Statutes. Requests for refund of security deposits must be made in writing and submitted to Management office. Owners will be responsible for the cost of repairs of damage caused by their Lessee.
3. The prospective tenants must complete an application for occupancy and submit all requested information to Management. Application fees apply – current fee schedule is available through building administration. A background check shall be performed on all prospective tenants.
4. The Board must approve all leases subject to the recommendation submitted by the Screening Committee and the property manager.
5. It is the combined responsibility of the Unit Owner and his/her Real Estate representative to introduce the lessee to the Management Office, during normal business hours, prior to occupancy, at which time they will receive a copy of these Villa Regina Rules and Regulations, which will be reviewed with them by the Manager or a Board Member or his/her designee at the interview. They will be required to sign the rider to the Lease agreement and the statement that they will abide by all Villa Regina Rules and Regulations. The aforementioned is being implemented to expose said lessee to the buildings policies and procedures under the guidelines or Rules and Regulation and to insure the security of the building. It is mandatory that all comply with the above. Noncompliance will be considered a violation of the Rules and Regulations.
6. If lessee fails to comply with the Rules and Regulations, they may be subject to eviction proceedings by the Board of Directors.
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7. It is the responsibility of the Unit Owner/Real Estate agent to provide the Management Office with a copy of an executed lease contract, executed addendum to lease agreement (provided by Villa Regina) and other such documents as required by the Management Office. A list of the documents required by Villa Regina, including application and fee schedules, is attached as Exhibit 4.
8. Prior to, or upon the arrival of the lessee at the Villa Regina Condominium, it is the responsibility of his/her agent or lessor to supply said lessee with unit keys and entrance fobs. In the event there is more than one key distributed, keys should be labeled as to their utilization.
9. Leases may not be assigned or sublet by the lessee without prior approval of the Board of Directors. Renewal of leases must be submitted to the Board of Directors for approval at least two weeks prior to their termination. A new lease must be drawn up when said renewal is being requested and a copy of which shall be given to the manager and the Board of Directors may, if deemed advisable, conduct an update interview.
10. No unit owner shall have the ability to have dual usage of the Condominium, including the Marina. If a unit is leased, the owner forfeits all usage and access rights in common areas including; parking spaces, fobs, clickers, storage, and the lessee will be given full use of the condominium with a valid lease. For the sake of clarification, the rights of a unit owner to access and utilize the common areas while their unit is leased shall be consistent with and shall not interfere with the access rights of the unit owner as a landlord pursuant to Chapter 83 of the Florida Statutes, or the unit owner’s right to access the common areas as a guest of a resident.
11. Any owner who sells or leases an apartment, townhouse or marina slip without a real estate broker must be present at the interview or be represented by a bona fide person authorized in writing to so represent him/her.
12. No lease will be approved while the owner is delinquent in his/her maintenance assessment payment, unless the Association, the Owner, and the prospective tenant all agree in writing that all lease payments shall be utilized to reduce the Owner’s outstanding maintenance assessments until they are current and remain current for a period of at least three (3) months.
13. Occupancy of a leased (rented) unit or townhouse by anyone in the absence of the lessee (renter) will not be permitted.
14. Standard visitor policy applies to all tenants.
An Owner of a condominium unit and his/her lessee (in cases where condominium is leased out) or his guests (in cases where a guest occupying the condominium unit in the owner’s absence) shall be jointly and severally liable for all damages of any kind whatsoever, including court costs and reasonable attorney’s fee incurred by the Condominium Association as a result of such tenant or guest failing to abide by Condominium’s Declaration of Condominium, By-Laws, Articles of Incorporation, or the Condominium’s Rules and Regulations or for such tenant or guest failing to comply with any of the provisions of the Florida Condominium Act or Florida Residential Landlord Tenant Act. In connection therewith, it is understood and agreed that the acceptance of
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the Condominium Association’s approval of any lease of condominium unit by the owner and tenant (as evidenced by the commencement of such tenancy) shall constitute the automatic appointment of the Condominium Association as the owner’s attorney-in-fact to act on his behalf in connection with the enforcement of any of the rights given to landlords under the Florida Residential Landlord Tenant Act and it is further understood that this appointment shall be irrevocable by the owner during the duration of the tenancy.
The Following Rules Shall Govern Applications for the Sale and Purchase of a Unit:
15. All applications for the Transfer of a Unit must be on a form approved for use by the Association and contain the information requested therein. A true and correct copy of the currently approved application form is attached to this rules as Exhibit “5”.
16. A contract for any type of Transfer of a Unit may not be assigned by a prospective buyer or other transferee. Any approval provided by the Association for a prospective purchaser or other transferee shall not be assignable or applicable to any successors or assigns.
O. REALTOR POLICY
1. Property may be shown Monday through Saturday from 9:00 AM to 8:00 PM excluding Federal Holidays.
2. Copy of Multiple Listing for sales or leases must be provided to building administration at the time of listing.
3. If a copy of the multiple listing has not been provided to building administration at the time of listing, access to the property may be denied.
4. No lockboxes.
5. Listing agent is responsible for access to the unit.
6. Business or business casual attire is expected from realtors and prospective residents when visiting Villa Regina. Should any member of the visiting group be inappropriately dressed, access may be denied.
7. Open houses or a Realtor showing will only be approved with Board approval and proper coordination with Management which includes but is not limited to; guest list, car count, reservation of a minimum of two (2) additional valets and(2) additional security staff present for the event (security will escort all registered guests throughout the building with the Realtor agent).
8. Caravans must be arranged a minimum of three business days in advance with building administration.
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9. Sale or Lease packages are available to be picked up Monday through Friday, excluding Federal Holidays, between the hours of 8:00 AM to 5:00 PM from the Management Office located on the first floor by the lobby.
10. Please Note: Sale or Lease applications must be completely filled out and brought to the Management Office. Incomplete or illegible applications will not be accepted or processed.
11. Realtors should consult with the listing agent or the unit owner regarding specific homeowner assessment fees.
12. All requests for documents must be submitted in writing or via fax to 305-854-6123.
P. APPLICATION & ALLOCATION OF RECEIVED PAYMENTS
All payments made to the Association by a Unit Owner for any type of maintenance assessment and/or fee, including but not limited to, regular assessments, special assessments, interest, late fees, fines, or any other type of assessment or fee that may be legally imposed by the Association or Board of Directors shall be governed by this rule.
It is the responsibility of the Unit Owner to submit with their payment a coupon that indicates which account their payment is to be applied to. In the case where an owner owns more than one Unit in the Association, the payment for each account shall be by separate check, accompanied by the respective coupon. Payment for more than one account may not be included in a single payment.
In the event the Association receives a payment for more than one Unit owned by the same Owner in a single payment, the payment received shall be applied to the first Unit on the Association’s Roster according to the books and records of the Association or its Agent in the name of the Unit Owner who has submitted the payment. Any balance remaining will be applied to the next Unit on the Association’s Roster according to the books and records of the Association or its Agent in the name of the Unit Owner who has submitted the payment. This process will continue until all of the payment received have been applied to the Unit Owner’s account(s). Payments applied in this manner shall be applied first to any interest accrued by the Association, then to any administrative late fee, then to any costs and reasonable attorney's fees incurred in collection, and then to the delinquent assessment.
Notwithstanding the above, the Association may, at its sole discretion, apply payments received for more than one account of the same Unit Owner in the same payment to any account owned by the unit owner in accordance with Section 718.116 (3), Florida Statutes.
The Unit Owner shall be responsible for all late fees, interest, and other fees, if any, that may accumulate to the account for failure to submit payment in compliance with this rule.
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Q. PARKING, VALET, TOWING (or IMMOBILIZING) VEHICLES
1. Garage gate and fire sprinkler systems dictate the following vehicle height restrictions (including roof racks) as follows: • P1, P2 6 feet 5 inches • LP (north side) 7 feet • LP (south side) 6 feet 5 inches
2. Oversized, (and, for the sake of clarification) undersized/ toy vehicles must be parked off Villa Regina property. Owners and approved tenants shall park in space(s) assigned to the unit. Vehicles parked in unauthorized areas will be towed away at owner’s expense.
3. All parking spaces on premises are assigned either to an Owner/Unit, or retained by the Association. Accordingly, any vehicle on premises must have written authorization from either the Owner/Unit or the Association and must conform to these Regulations to be parked in a space. Any vehicle not so authorized may be immobilized or towed, at the expense of the vehicle’s owner.
4. Owners and Tenants shall park in space(s) assigned to the unit. Vehicles parked in unauthorized areas will be immobilized or towed away at owner’s expense.
5. All vehicles must be parked within the lines designating the particular parking space. One vehicle per space unless otherwise authorized in writing by Management.
6. Parking spaces are for motor vehicles, and may not be used for bicycles, boats, trailers, toy vehicles, or storage.
7. No more than two (2) vehicles may be parked at any time on the Northeast corner of the building (P1 entrance) as this will impede the entry/exit of the P1 garage. This area may be used only by vehicles approved by Management to service the Marina, on a “first-come, first-served” basis.
Valet services are provided by the Association to Residents and their Guests. Basic service is complimentary. Extended or additional services are charged according to a fee schedule attached as Exhibit 2.
R. ARCHITECTURAL CONTROL
1. Before any construction of any nature commences in a unit, the unit owner must submit for review and approval to the Management Office, a letter specifying the details of all work to be performed. Dates of commencement and estimated time of completion, evidence of insurance, copies of building permits, copies of the permitted plans, a list of contractors, subcontractors & copies of their licenses & insurance. All contractors must submit proof of insurance naming Villa Regina as the beneficiary. Insurance requirements and the necessary forms are available through the
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Management office. A copy of the Building Care Rules is included in the Architectural Modification application submitted by the unit owner and must be signed by their contractor.
2. All remodeling plans, including mechanical, electrical, and plumbing work, must be submitted a minimum of (two) 2 weeks in advance to the Management Office. All proposed work will be reviewed by the Board of Director’s designated representative (architect or engineer) at a cost paid by the unit owner (subject to increase or decrease) to ensure that the proposed work will not modify or affect the existing building components.
3. All owners will need to follow the approved Impact Glass or Shutter installation/removal guidelines and specifications. Nothing in this Rule shall be interpreted as permitting or authorizing Unit owners to install, repair or replace hurricane protection for inaccessible shear wall windows.
4. To the extent required by Florida Law, including, but not limited to applicable building or municipal codes, Permits from the City of Miami must be obtained when doing remodeling work including, but not limited to flooring, electric, plumbing or replacing air conditioning unit. Permits must be submitted to Management along with the application.
5. Unit owners or their agents shall ensure that no damage occurs to the service elevator, corridor floor covering, wall covering, ceiling, paints or any other portion of the common elements as a result of remodeling said condominium unit. A damage deposit of $2,500.00 shall be left with the Management Office prior to commencement of the work and will be refunded should no damages occur while remodeling said unit. If damages occurred and the cost exceeds the deposit given, the unit owner shall be responsible for the additional cost.
6. The common element areas must be covered with protective plastic materials and carpets must be vacuumed at the end of each workday. Receiving Department will arrange for the plastics to be placed at the beginning of your remodeling day. A reasonable weekly fee of $50 is required for the plastic materials and must be paid before work begins.
7. Unit owners shall ensure that all construction debris and building materials are removed from the building and property. The use of the service elevator must be scheduled with the Management Office. Construction containers must be approved and coordinated through Management. The use of Villa Regina dumpsters is strictly prohibited. Under no circumstances should the building trash chute to be used to discard any type of materials related to the remodeling work. Such use of trash chutes shall be cause for immediate eviction of the responsible contractor from the building.
8. Unit owners or their agents must submit all plans for hard floor coverings to the Association Management Office for review and approval. Hard floor installations must include the use of soundproof material that achieves a minimum rating of 52% IIC and 52% STC on a 6 inch concrete sub floor with no acoustical ceiling. Owners must present an affidavit signed and notarized by the installer of completed hard floor installation to Villa Regina building administration once the flooring is finished.
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9. All plumbing repairs requiring the building’s water lines to be shut off & must be scheduled with the Management Office at least 48 hours in advance. Water Shut Offs are only permitted every other Wednesday. In order to insure the dates please schedule with Management. Except for emergencies, water shut offs are permitted on Wednesdays between the hours of 9:00 AM and 12:00 PM.
10. Any time that a water shut off is required, emergency water shut off valves must be installed for each affected individual water supply lines serving the Unit during the remodel period. Owners should consult with the appropriate licensed and insured tradespersons: These valves must be installed for water lines serving whirlpools, tubs, washing machine, dishwasher, sinks, showers, toilets & bidets.
11. No unit owner or their agents shall make any addition or alteration to any common element area without obtaining written approval from the Board of Directors or their agent.
S. CONTRACTOR / TRADE PERSON LICENSE & INSURANCE REQUIREMENTS
1. To protect yourself and VILLA REGINA ASSOCIATION, INC. from liability exposure, all contractors doing work in your apartment (i.e. – decorators, flooring companies, tradespersons, etc.) must be licensed and insured.
2. A copy of each of the following must be on file with the Management Office, prior to the contractor commencing work:
• Current Certificate of Insurance for General Liability Insurance with limits of at least $500,000.00 and VILLA REGINA ASSOCIATION, INC. 1581 Brickell Avenue, Miami, FL as an additional named insured • License and applicable permits (i.e. occupational license and/or state license for specified discipline) • Current Certificate of Insurance for Worker’s Compensation or State exemption certificate • Unit Access Authorization form
3. No contractor / tradesperson can be given access to your unit without prior submittal of these documents to the Management Office.
4. All required Permits must be submitted to the Management Office and posted prior to commencement of work.
5. Unit Access authorization forms signed by the resident must be filed prior to commencing work.
6. Any alterations, improvements or architectural modifications require prior submission of a completed Architectural modification application form, enclosing signed and approved plans, and a detailed description of any modifications to be performed, whether interior or exterior in nature.
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No alterations, improvements or architectural modifications can proceed prior to the Association’s written approval of any such work.
7. Any and all rules set forth above in this Article K shall not be exclusive, and are in addition to the requirement of prior written Association approval for any work for which such approval is necessary.
T. CAREGIVER, HOUSEKEEPER, CONTRACTOR / TRADE PERSON WORK RULES
1. Owners are responsible for the actions of their contractors or trade persons. Owners are responsible to communicate contractor/trade person rules and regulations to the perspective individuals.
2. All deliveries of materials and supplies must be arranged in advance with the Management Office. Please call (305) 854-1581 Ext: 203 to schedule. Transportation of materials and supplies will be on a first come, first served basis daily between the hours of 9:00 AM and 3:00 PM.
3. Access to the building by a contractor, vendor, or service person is obtained by first submitting certificate of general liability insurance naming Villa Regina Association, Inc. as an additional insured, provided evidence of workers compensation insurance, submitting a unit access authorization form signed by the owner, scheduling arrivals with the Receiving office, and presenting positive identification to the Receiving office on each work day.
4. VILLA REGINA VISITOR BADGES MUST BE WORN BY CONTRACTORS WHILE ON CONDOMINIUM GROUNDS.
5. CONTRACTORS MUST ENSURE THAT DEPARTURE FROM THE BUILDING IS ACHIEVED BY 4:30 PM. SHOULD SECURITY BE REQUIRED TO ESCORT CONTRACTORS OFF THE PREMISES, COSTS WILL BE BORN BY THE VIOLATOR.
6. Receiving will be open Mondays through Fridays from 8:30 AM to 4:30 PM and closed on weekends and all Federal holidays.
7. Work inside a unit cannot begin until 9:00am.
8. Vehicles are permitted to park in designated areas only and must not park on the entrance drive or obstruct any parking areas. A Villa Regina parking authorization must be displayed on the driver’s side dashboard or the offending vehicle may be towed at owner expense. Keys must be deposited with Receiving Personnel and picked up by 4:30 PM. Parking in designated areas may be limited and/or prohibited at Management’s discretion [i.e.—for construction needs, etc.].
9. ONE ELEVATOR IN EACH TOWER HAS BEEN DESIGNATED FOR DELIVERIES AND SERVICE. ELEVATORS ARE EQUIPPED WITH SECURITY CAMERAS AND SHOULD DAMAGE OCCUR THE ASSOCIATION WILL PURSUE DAMAGE RECOVERY FROM THE VIOLATOR.
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10. All work including cutting, painting, carpentry, etc. must be performed in the apartment or off the premises. The Foyers and Hallways are not available as a work area. Smoke detectors must be covered with a cap when heavy construction is underway. Please see the Receiving office for assistance in this area.
11. The owner must insure that all construction material is properly disposed of either in the homeowner’s rented bulk container or removed from the property daily. Under no circumstance should trash chutes or VILLA REGINA dumpsters be used for construction debris. Hallways / Common areas must be left clean and in order.
12. Management reserves the right to ask any maintenance, caregiver, housekeeping, moving, delivery or contractor personnel (or similar invitees) to leave the property and/or deny future access if any of the above described policies are not followed. Please contact the Receiving Office if you require additional assistance.
U. ELEVATORS
1. Smoking in elevators is prohibited by Florida Law and Miami-Dade County Ordinance.
2. Elevators doors must not be held open. This could result in damage to the system and offenders will be liable for all repair costs.
3. Protection pads are available through the Receiving Office when moving large objects. All deliveries and moves may use only the elevator designated for that purpose.
4. Moving of large personal items (e.g. TV’s, TV carts, bookcases, stones, large plants/planters, etc.) in elevators without protection pads is prohibited. A unit Owners and/or its tenants shall be liable for the expenses of any maintenance, repairs, replacement or damage to the elevator rendered by his/her acts or by those of any member of his/her family or the guests, employees, or agents. Said Owners/tenants shall be responsible for all legal expenses incurred to repair Elevator to its original condition.
5. Transportation of any objects on the roof of the elevator cars is strictly prohibited.
6. Resident’s pets that leave any urine or feces on the elevator floor will be subject to a $150.00 clean- up fee and further violations will result with the appearance before a Grievance Committee.
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V. MOVING & DELIVERIES :
1. All moves must be arranged with the Management Office a minimum of 7 days in advance. One move per day, per tower will be permitted on a first come, first served basis. From time to time, based on construction activity, the frequency may be modified. A completed Elevator Reservation Request form, security deposit, and appropriate certificate of general liability insurance in the amount of $500,000 or more naming Villa Regina Association, Inc. as an additional insured must be delivered to building administration before the move will be approved.
2. A member of the Security staff must be present for the duration of the move. The charges are based on an hourly rate provided to the Association by the authorized provider with a four-hour minimum in place. The cost for these services will be billed to the owner/tenant as appropriate. Any deviations must be approved in writing by the Management office.
3. General deliveries that require use of a designated elevator, such as furniture, appliances, construction supplies, etc. must be scheduled not less than 48 hours in advance with the Receiving office. Small parcels deliveries will be accepted by the Receiving office if a parcel receipt authorization form has been filled out by the unit owner or authorized tenant and is on file with building administration.
4. As a reminder, all the appropriate general liability insurance forms as described above must be submitted (or on file) to building administration for all companies entering Villa Regina Association, Inc. common areas.
5. Access to the building by a contractor, vendor, or service person is obtained by first scheduling their arrival with the Management office, 305-854-1581 Ext: 203, filling out a unit access authorization form, and by checking in with the Receiving office after Management has given authorization.
6. Receiving will be open Mondays through Fridays from 8:30 AM to 4:30 PM and closed on weekends and all Federal holidays.
7. Moving vehicles are permitted to park in designated areas only and must not park on the entrance drive or obstruct any parking areas.
8. ONE ELEVATOR IN EACH TOWER HAS BEEN DESIGNATED FOR MOVING, DELIVERIES AND SERVICE. 4:00 PM WILL BE THE LAST RUN OF THE ELEVATOR.
9. Boxes can be disposed of properly by being broken down and brought down to the receiving area. Avoid placing any packing materials on your floor or down the trash chute. Please call the Receiving Office if you need directions or assistance with the disposal of boxes and packing materials.
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10. Parking in the receiving area is on a first come, first serve basis.
11. Management reserves the right to ask moving or delivery personnel to leave the property and/or deny future access to ensure orderly moves, and deliveries. Please contact the Management Office if you require additional assistance.
W. VISITORS/GUEST POLICY
Communication is the critical success factor in facilitating a smooth and welcoming atmosphere for visitors to Villa Regina. Please consider your neighbors and how the comings and goings of others have an impact on everyone sharing this beautiful condominium. Special forms have been developed to assist you when the need arises. The rules listed below have been established to ensure your guests and neighbors can enjoy the services and amenities of the property.
1. Notification In order to have access to the property, all Guests are required to be authorized and properly registered at the Management Office. Written notification (fax, email, letter, hand delivered, etc.) should be provided at least 48 hours in advance from the owner / authorized tenant / or official representative [for arrival of a long-term guest or number of visitors requiring such notification for parking or security reasons]. Please take the time to provide complete details, such as full name(s), ages of children (under 18), length of stay, and any vehicle information. If the visitor will be authorized to stay in your apartment in your absence, then photo identification must accompany the written notification. All Guests who are going to stay at the Association for a period in excess of thirty (30) days must undergo screening for Board of Directors approval.
2. Keys Owners are responsible for providing keys to their guest. The Management Team will not open a Unit for guests or visitors. Emergency Lock out service will be provided for $50.00 per incident, with a 1 time courtesy opening per calendar year.
3. Parking Each unit is granted three (3) complimentary occasions of extended valet services (overnight, no accrual is allowed) each month. Once that allotment has been exceeded, a valet (“overnight”) fee of $14 .00 per day is charged. Unit Owners will be identified by a VR decal that is assigned by Management. . Parking fees are listed in Exhibit 2.
4. Front Gate Services The front-gate staff has been instructed to ask for identification, to call the telephone number(s) provided by the resident to announce the visitor, and to record the entry. If the resident cannot be reached and advanced written instructions have not been provided, the visitor may be turned away. Additionally, visitors will be asked to sign in with the Concierge, and present a photo identification.
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5. Homeowner Gatherings – Within Units or Outside Units Please use the Common Area Reservation forms for all homeowner gatherings that will take place in any of the designated common areas. (Refer to forms section of this manual)
A limit of eight (8) guests may accompany an owner / authorized tenant in the pool area.
If you expect more than ten (10) vehicles, additional valet staff will be required at the owner/resident’s expense. Please contact the Management Office for a fee amount. In addition, a printed guest list must be submitted to the Management Office within a minimum of 48 business hours in advance.
If your gathering is held in one of Villa Regina’s common areas and the number of attendees exceeds ten (10), or eight (8) in the Pool area, then additional security staff will be required. Please follow the guidelines established for Common Area Reservations.
At the homeowner’s request, additional security guards or bellmen attendants can be arranged to escort your guests to and from your apartment. Please contact building administration for more information.
6. Owner Responsibility Please remember that residents are responsible for the actions of their guests including, but not limited to, any damage sustained in the common areas resulting from the actions of their guests.
If a homeowner fails to provide the proper visitor notification or make the necessary security or valet arrangements, the appropriate fees will be charged to their homeowner account.
Note: If you are expecting a tradesperson to meet you in your apartment for estimate purposes, please notify the Management Team. Be prepared to make alternate parking accommodations for any commercial vehicle that exceed parking requirements (please refer to the parking section of this manual) as these vehicles will not be parked on the entrance driveway or in guest parking.
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EXHIBIT 1: FIRE SAFETY
Fire Safety in High-Rise Buildings as presented by the National Fire Protection Association
High-rise apartments and condos present special fire-safety concerns. When strictly enforced, local fire and construction codes can ensure that high-rises are designed to minimize the likelihood of a major fire but high-rise fires do happen.
High-rise fires result from the same causes as fires in other homes - cooking and heating equipment, smoking, children playing with matches and lighters, electrical systems, and arson.
Building Safety
To save lives and minimize property damage, the fire-safety features of your apartment or condominium buildings must be inspected and maintained. A member of the Security staff will accompany the exterminator during routine pest control treatment of the units and may report to the Association any issues regarding damage to or maintenance of the Fire-Safety equipment noted at that time.
Alarms, Emergency Lighting, and Sprinkler Systems
Know who is responsible for maintaining these important safety systems in your building. Make sure that nothing blocks or otherwise interferes with such devices, and promptly report any sign of damage or malfunction to building management.
Fire Exits
Never lock fire exits or block doorways, halls, or stairways. Fire doors not only provide a way out during a fire, they also slow the spread of fire and smoke. Never prop fire doors open.
Be Prepared
You are far more likely to do the right thing in a real fire if you are prepared for an emergency. Learn your building’s evacuation plans. Make sure everyone in your household knows where to go if the fire alarm sounds and practice your escape-plan together. Learn the sound of your building’s fire alarm.
Know at least two escape routes (including windows) from every room in your apartment or condominium.
In the event of a fire, you may have escape in the dark by feeling your way along the wall. Be prepared. Count the number of doors between your living unit and the two nearest building exits.
Know where to find your building’s fire alarms and learn how to use them. Post emergency fire department numbers near all telephones.
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If Fire Breaks Out
Evacuation procedures for high-rise buildings are similar to those for other buildings, but with large numbers of people evacuating at the same time – some of them from upper floors – cooperation and precision are all the more important.
If you discover a fire, sound the alarm and call the fire department.
If you can hear instructions over your building’s public address system, listen carefully and follow the instructions provided. You may be told to stay where you are.
Leave the fire area quickly, closing all doors behind you to slow the spread of fire and smoke.
Follow your building’s evacuation plan to the letter, unless doing so puts you in immediate danger. If you encounter smoke or flames, use an alternative escape route. Some evacuation plans may require you to go to a “safe area” inside the building and wait for the fire department to supervise evacuation.
If you must escape through smoke, stay low to the ground. Heat and smoke rise. Cleaner air will be 12 to 24 inches (30 to 60 centimeters) above the floor.
Test doors before you open them. Kneeling or crouching, reach up as high as you can and touch the door, the knob, and the space between the door and its frame with the back of your hand. If the door is hot, use an alternative escape route. If the door feels cool, open it carefully and be ready to slam it shut if smoke or heat rush in.
Never use an elevator during a fire. It may stop at a floor where the fire is burning or malfunction and trap you. Go directly to a stairwell that’s free of smoke and flame.
Once you are out, stay out, and stay out of the way of firefighters. Tell the Fire Department if you know of anyone trapped in the building. Do not go back inside, for any reason , until notified by it is safe to do so.
If You Are Trapped
Never try to fight even a small fire until the alarm system has been activated, evacuation has begun, and the fire department has been called.
When using an extinguisher, always have a clear escape route at your back. If the fire doesn’t die down immediately, or starts to spread, leave at once.
Stay calm. There are many things you can do to protect yourself. If possible, go to a room with an outside window and a telephone.
Close the door between you and the fire. Stuff the cracks around the door with towels, rags or bedding and cover vents to keep the smoke out of the room.
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If there’s a phone in the room where you are trapped, call the fire department and tell them exactly where you are. Do this even if you can see fire trucks on the street below.
Wait at the window and signal for help with a flashlight, if you have one, or by waiving a sheet or other light-colored cloth.
If possible, open the window at the top and bottom, but do not break the window. Be ready to close the window quickly if smoke rushes in.
Be patient. Rescuing all the occupants of a high-rise building can take several hours.
EXHIBIT 2: VALET AND PARKING FEE SCHEDULE
1. The Board reserves the right to modify Valet and parking fees at any time. Valet parking is not a substitute for an assigned parking space, and a permanent resident or long-term guest must park in an assigned and authorized space. A vehicle using overnight valet services will be limited to ten (10) overnight parking days per month.
2. Each unit is granted three (3) complimentary occasions of extended valet services (i.e., in excess of eight hours, no accrual is allowed) each month. Once that allotment has been exceeded, a valet fee of $14.00 per day is charged. Unit Owners will be identified by a VR issued decal that is assigned by Management. The Board reserves the right to modify Valet fees for daily parking at any time.
3. Any licensed vehicle, motorcycle, or motorized object will be towed if not parked in the designated parking space by a unit owner, or its designee who has been given written permission to park a vehicle in the designated parking space. The Board and Management reserve the right to authorize the towing of any motorized or non-motorized object at any time.
4. Visitors must use Valet Services to park their vehicles. Guests/Visitors may occupy resident’s spaces during their stay, or while visiting an owner. In the event an owner/tenant wishes to allow someone to park in an unoccupied parking space, access will only be granted through the use of Valet. Owner/Resident may not utilize valet in exchange for a guest to park in a resident’s space.
5. NO PARKING IS ALLOWED AT ANY TIME IN FRONT OF THE BUILDING ENTRANCES. THESE AREAS ARE RESERVED FOR DISCHARGING, PICKING UP PASSENGERS AND EMERGENCY VEHICLES.
6. Posted speed limit signs and caution signs must be observed throughout the premises.
7. Excessive noise, slamming of doors, racing of engines, and the use of horns, except for emergency purposes, etc. is prohibited everywhere on the premises.
8. No motor vehicle repairs are allowed except in emergencies (i.e. jump start, flat tire change). All vehicles must be properly maintained and free of fluid leaks. Vehicles that are in inoperable
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condition are subject to towing. A cleaning fee of $100.00 will be charged to Owner or Resident for the removal of vehicle/motorcycle fluids from their parking space.
9. Vehicles can only be washed in designated areas on days approved by the Board, subject to change at any time. The days and times will be available in the Management office.
10. No boats or trailers are permitted in the garage areas or Valet/Receiving Parking Lot. No van/camper or similar vehicle shall be permitted in garage areas unless they fit within the assigned parking stalls. No vehicle shall be parked in a manner that blocks the ingress or egress of other vehicles in the Resident, Valet or commercial areas. Vans/campers may not be used for living or sleeping purposes at any time while on the premises. Guests will not be permitted to bring a camper, trailer or similar vehicle on the premises at any time. Any unauthorized or blocking vehicle will be towed away at vehicle owner’s expense.
11. No motor vehicle may be parked in a manner that blocks the ingress or egress of other vehicles in any area designated for commercial use. The blocking vehicle will be towed away at owner’s expense
12. Motorcycles are to be parked in the designated parking spots located in the LP Garage or in the unit owner’s parking space(s).
13. All vehicles parked in the receiving area must be registered and approved by receiving staff. Unauthorized vehicles or any vehicle remaining after closing hours will be towed at owner’s expense.
14. All deliveries must be scheduled with the Management Office and will be directed to the Receiving Department.
15. Residents shall use P1 door to exit with bicycles that are stored on the P1 Level. Bicycles are not to be brought through main lobby. Bicycles not kept inside a Unit need to be kept in the provided bicycle room and registered properly (decal). Management will remove and dispose any bicycles that are not properly stored in the bike designated area after 30 days .
16. Marina parking at the NE corner of the property shall be limited to loading or unloading of passengers and/or supplies, as well as day workers performing work on owner’s vessel. No vehicle shall remain parked over night at any time. Vehicles will be towed at owner’s expense. Parking privileges near the Marina (Northeast side of VR next to the Palace Condominium) is on a first come first serve basis and may be subject to cancellation at any time by the Board of Directors and/or Management.
17. Residents or Guest/Visitors may call down to Valet fifteen (15) minutes in advance to have their vehicles ready for them upon leaving the building. Valet will not hold a vehicle at the front of the building if Resident/Guest/Visitor is not present when vehicle arrives.
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18. Valet parking is provided as an amenity and is staffed to service normal resident traffic volume . If a Resident intends to have a party or function where more than ten (10) guest vehicles are expected, arrangements must be made with management office for additional valet staff. Residents will be charged depending on the number of cars expected, according to the fee schedule. All funds are collected prior to the planned event. For planning purposes, if, at any given time more than one event each with less than ten (10) guest vehicles is scheduled for the same overlapping time period (or a portion thereof), those multiple events will be collectively treated as one event for the purposes of whether the guest vehicle total exceeds ten (10)., The Residents holding each such event must split the costs based upon their respective pro rata share of the expected number of vehicles for the multiple events under ten (10) vehicles to be held at the same time.
19. All residents who park their own cars must utilize their assigned parking space(s). Assigned parking space(s) are linked directly to the Resident’s Unit. Assigned space(s) are non-transferable except by Owners in the event of a sale of their Unit or if Owner wishes to transfer spaces or sell a space. The sales must be recorded with the proper documentation, given to the Management Office for final Board Approval, and may not be unreasonably withheld. Records will be updated accordingly.
EXHIBIT 3: COMMON AREA FACILITIES FEE SCHEDULE
Café Regina - $2,500.00 Briggs Room a/k/a Briggs Club - $1,000.00 Kings Room a/k/a Kings Club - $1,000.00 Queens Room - $1,000.00 Media Room - $500.00
EXHIBIT 4: LEASE APPLICATION, DOCUMENTATION & FEES
EXHIBIT 5: APPLICATION FOR TRANSFER OF UNIT OWNERSHIP
EXHIBIT 6: PLAYROOM GUIDELINES
Please contact the Management Office for Sales/ Lease Applications, Unit Ownership transfers, and Playroom Guidelines.
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