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City Council Agenda CITY OF SAN MARINO Revised CITY COUNCIL AGENDA Steven W. Huang, DDS, Mayor www.cityofsanmarino.org Gretchen Shepherd Romey, Vice Mayor (626) 300-0700 Phone Susan Jakubowski, Council Member (626) 300-0709 Fax Steve Talt, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108 ADJOURNED REGULAR MEETING OF THE SAN MARINO CITY COUNCIL FRIDAY, JUNE 28, 2019 AT 8:30 A.M. CROWELL PUBLIC LIBRARY – BARTH ROOM 1890 HUNTINGTON DRIVE SAN MARINO, CA 91108 TELECONFERERNCE LOCATION: BEST WESTERN PLUS PEPPER TREE INN 3850 STATE STREET BARK ROOM SANTA BARBARA, CA 93105 The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community. Regular Meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, Adjourned Meetings are held on the last Friday of every month at 8:30 a.m. In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk’s Office at (626) 300-0705 prior to the meeting. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Council Member Jakubowski, Council Member Talt, Council Member Ude, Vice Mayor Shepherd Romey, and Mayor Huang. POSTING OF AGENDA The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and CITY COUNCIL AGENDA – JUNE 28, 2019 PAGE 2 OF 4 the Recreation Department, 1560 Pasqualito Drive. For this meeting, the agenda is posted 72 hours prior to the meeting at the Best Western Plus Pepper Tree Inn, 3850 State Street, Santa Barbara. The agenda is also posted on the City’s website: http://www.cityofsanmarino.org. PUBLIC COMMENTS The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items. NEW BUSINESS 1. APPROVAL OF RESOLUTION PERTAINING TO THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2019 Recommendation: Staff recommends the City Council adopt: (1) Resolution No. R-19-18 calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 5, 2019, for the election of certain officers as required by the provisions of the laws of the State of California relating to General Law Cities and requesting the Registrar of Voters of the County of Los Angeles to conduct said election; (2) Resolution No. R-19-19 requesting the Board of Supervisors of the County of Los Angeles to render services to the City relating to the conduct of a General Municipal Election to be held on Tuesday, November 5, 2019; and (3) Resolution No. R-19-20 adopting regulations for candidates for elective office pertaining to candidates’ statements submitted to the voters at an election to be held on November 5, 2019. 2. APPROVAL OF A RESOLUTION SETTING A PUBLIC SAFETY TAX FOR PLACEMENT ON THE NOVEMBER 5, 2019 ELECTION Recommendation: Staff recommends the City Council direct that a Measure be included on the November 5, 2019 election ballot that will give residents of the City of San Marino the opportunity to decide to continue the Special Public Safety Tax for paramedic, police, and fire protection services. CONTINUED BUSINESS 3. AWARD OF A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $149,840 TO ITERIS FOR THE CITYWIDE TRAFFIC CITY COUNCIL AGENDA – JUNE 28, 2019 PAGE 3 OF 4 CIRCULATION STUDY Recommendation: Staff recommends that the City Council proceed with the preparation of a comprehensive evaluation of the traffic circulation in and through the City and move to award a professional services agreement in the amount of $149,840 to Iteris of Los Angeles for the preparation of a study of citywide traffic circulation and authorize the City Manager to execute the agreement on behalf of the City. PUBLIC HEARING 4. APPEAL OF CONDITIONAL USE PERMIT NO. CUP19-3 1885 VIRGINIA ROAD, (YOUNG) Recommendation: Staff recommends that the City Council conduct the duly noticed de novo public hearing and render a decision based on the facts and findings submitted for the appeal of Conditional Use Permit CUP19-3. WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108. PUBLIC COMMENTS CLOSED SESSION The City Council will recess to closed session to discuss: 5. CONFERENCE WITH LABOR NEGOTIATOR(S) pursuant to Government Code § 54957.6: City negotiator(s): City Manager, Labor Attorney, and Interim Human Resources Manager Employee organization(s): San Marino City Employees’ Association San Marino Firefighters Association San Marino Police Officers’ Association CITY COUNCIL AGENDA – JUNE 28, 2019 PAGE 4 OF 4 San Marino Supervisory/Confidential Employees Association RECONVENE TO OPEN SESSION CLOSED SESSION REPORT ADJOURNMENT Dated: June 25, 2019 EVA HETER Posted: June 25, 2019 CITY CLERK Steven W. Huang, DDS, Mayor Gretchen Shepherd Romey, Vice Mayor Susan Jakubowski, Council Member Steve Talt, Council Member Ken Ude, Council Member TO: Mayor and City Council FROM: Marcella Marlowe, Ph.D., City Manager BY: Amanda Fowler, Assistant to the City Manager/Acting City Clerk DATE: June 28, 2019 SUBJECT: APPROVAL AND ADOPTION OF RESOLUTIONS PERTAINING TO THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2019 STRATEGIC PLAN CRITICAL SUCCESS FACTORS Engaged and Connected Residents Efficient, Responsive, and Effective City Service Fiscally Responsible and Transparent City Government BACKGROUND The General Municipal Election will be held on November 5, 2019 for the purpose of electing two members to the City Council for full terms. The two (2) incumbent members of the City Council whose terms are expiring are Steven W. Huang and Steve Talt. Prior to the holding of an election, the City must adopt three resolutions in relation thereto. The first resolution calls and gives notice of holding an election. The second resolution requests the Los Angeles County Board of Supervisors to allow consolidation with the statewide election being held on the same day and to direct the County Elections Department to render services; and the third resolution adopts regulations for the candidates’ statements. In 2016, the City Council gave direction to change the General Municipal Election dates to align with the dates of statewide elections in even years beginning in 2022, which will have the effect of extending two terms of office to five years pursuant to SB 415. The final step in this process will be to adopt an ordinance to formally change the General Municipal Election date, which will be brought to Council for their consideration next month. DISCUSSION Significant dates for the General Municipal Election are as follows: July 15, 2019 – Filing period opens for nomination papers August 9, 2019 – Last day to file nomination papers August 14, 2019 – Last day to file nomination papers should an incumbent not file August 15, 2019 - Secretary of State to determine Order of Names on Ballot August/September, 2019 – Candidates Orientation Workshop (to be determined) September 6, 2019 – Voters may request vote by mail ballots with regular application October 21, 2019 – Last day to register to vote for this election November 5, 2019 – ELECTION DAY Resolution No. R-19-18 “Calling and Giving Notice” must be submitted to the County no later than 120 days prior to the election (July 8, 2019). This resolution is to call the City’s General Municipal Election to elect two City Council members. The resolution includes language that would allow - but not require - the City to submit a ballot measure or measures to the voters at the same election. A filing fee of twenty-five dollars ($25) shall be paid by the candidate upon the filing of nomination papers. Resolution No. R-19-19 requests the Board of Supervisors to consolidate the City’s election with other elections on the same date the County will conduct and to permit the County Elections Department to take any and all steps necessary for the holding of the election. The services to be provided by the County Registrar of Voters include, but are not limited to, the appointment of all required election officers and establishment of polling places; publishing the notice of appointment of election officers, preparing and mailing the official and sample ballots including candidates’ statements, process vote by mail ballots; supply all needed materials for polling places; conduct the election, canvass the election returns and certify the results; and in the event of a tie vote between two or more persons receiving an equal and the highest number of votes for the offices to be voted for, to determine the tie by lot. The City would reimburse the County for the costs of providing the services. Resolution No. R-19-20 adopts regulations for candidates pertaining to candidates’ statements submitted to the voters. The regulations limit the candidate’s statement to 200 words describing the candidate’s education and qualifications expressed by the candidate.
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