Reserve a Park for Your Wedding Making Reservations, Policies, Insurance, and More
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Reserve a Park for Your Wedding Making reservations, policies, insurance, and more WEDDINGS IN A PARK OR GARDEN Portland Parks & Recreation (PP&R) has 200+ parks, gardens, and picnic areas that may be reserved for weddings and/or receptions. A permit must be obtained for any legal union ceremony in a public park when guests are invited. This includes ceremonies consisting of more than the couple, officiant, and two witnesses. This document includes information Portland’s most beloved and popular wedding locations, and the corresponding capacity and fees. Keep in mind that while weddings may be scheduled at a picnic site, receptions may not be scheduled at a wedding garden or other restricted area due to capacity and other limitations. ABOUT RESERVATIONS AND MORE • Park area maps are located on our website at portlandoregon.gov/parks/maps. • All wedding site reservations are from 8:00 AM to 9:00 PM, except where more specific details are listed in the tables on pages 4-8 of this document. • Picnic shelters have a capacity of 100 people, unless there are more than 10 tables. • Wedding permit requests must be made at least 45 days in advance of your event to avoid rush fees. If you would like to book a date less than fifteen (15) days in advance, please call our office at 503-823-2525. Application fees increase when you book less than 45 days in advance (see the detailed fee information on page 7 of this document). • Payment may be made by Visa, MasterCard, American Express, or Discover, as well as by cash or A beautiful wedding and reception location at Cathedral Park, under the St. Johns Bridge check (payable to the City of Portland). • After February 18, 2020, reservations for the 2020 season will not be accepted online, rather you must call the Customer Service Center at 503-823-2525. Prices and policies within are valid • Please visit our website for complete information - for permits booked through June 30, 2020. portlandoregon.gov/parks/weddings. Portland Parks & Recreation | Wedding Permits | Prices and policies are valid for permits booked through June 30, 2020 Page 1 of 8 Customer Service Center, 503-823-2525 HOW TO MAKE YOUR RESERVATION FOR THE 2020 SEASON Reservation requests for weddings in a Portland park or garden will be accepted beginning at 8:00 AM on Thursday, January 2, 2020. Make your reservation request one of four ways: Online - accepted January 2 through February 18, 2020 at portlandoregon.gov/parks/weddings. By phone - call the Customer Service Center at 503-823-2525, and select option 1. By Fax - 503-823-2515. Phone-in hours: Monday-Friday, 8:30 AM-5:00 PM By mail - Payments may be mailed. Paper The Gold Medal Garden in Washington Park applications can be found at portlandoregon.gov/ parks/weddings. Make sure checks are payable to the City of Portland. ISSUED PERMITS AND MORE Or come see us in person - The Customer Service Upon approval and payment of all applicable fees, you Center will be moving offices in December 2019. will receive a link to your wedding permit via email. Please Please call our office before coming to see us in print out this permit and take it with you to your event. December to confirm our office location. A permit confirms your reservation and must be on site • Up until December 13, 2019, our office will be during the event to be valid. located at 111 SW Columbia Street, Suite 660, Portland. You can request the following items to be sent to you • As of December 17, 2019, our office will be through the mail: located in the Portland Building at 1120 SW • Issued Wedding Permit and Site Map 5th Avenue, 1st floor, Portland. An official permit must be on site during your event Walk-in hours: Monday-Friday, 8:00 AM-5:00 PM to be valid - please have a printed copy or a digital copy (on your smart phone, tablet, or iPad) available INSURANCE for viewing. Insurance may be required for your permit and may be • Reservation Signage purchased from a variety of sources: We provide signs by request only. It is your responsibility to display signs on the day of your • The City has arranged to make liability and property wedding to notify park users that the area is reserved. coverage available for those using city facilities or We do not allow signs to be attached to trees or venues through Tenant Users Liability Policy (TULIP). placed on stakes in the ground (sandwich boards are This insurance is designed specifically for users of recommended). A member of your group may wish to city facilities and venues so it meets our agreement monitor the site prior to the beginning of your event. requirements, and is often more cost effective than options listed below. Coverage is provided for the • Vehicle Access Passes majority of events, however large scale events, or If requested and approved, a vehicle access pass will events with dangerous or risky activities, may be be mailed to you, or you may pick up the pass from excluded. our office. See page 8 of this brochure for more • Many homeowners’ policies offer coverage for an information on vehicles. event, or a special rider can be purchased. ADA ACCESSIBILTY • Many insurance agencies can put together what is called a special events policy. Look for the ADA symbol in the tables on pages 4-7 of this document. For more detailed information on accessible amenities, parking, and access points, call the Customer Service Center at 503-823-2525. Portland Parks & Recreation | Wedding Permits | Prices and policies are valid for permits booked through June 30, 2020 Page 2 of 8 Customer Service Center, 503-823-2525 ADDITIONAL EVENT LOCATIONS **To book one of the event locations listed below, please visit the website provided and call them directly. These sites are not booked through the Customer Service Center. • Crystal Springs Rhododendron Garden** 5801 SE 28th Avenue | 971-940-3154 weddingsatcrystalsprings.com [email protected] Dream weddings happen in Portland’s parks • Director Park** 815 SW Park Avenue | 503-823-8087 portlandoregon.gov/parks/directorpark CANCELATIONS AND RESCHEDULING • Leach Botanical Garden** You may cancel your wedding permit prior to your 6704 SE 122nd Avenue | 971-832-9081 scheduled event date, or reschedule your event once, leachgarden.org without paying an additional non-refundable application processing fee. To cancel or reschedule, contact the • Oaks Pioneer Church / SMILE Station** Customer Service Center during regular business hours. 455 SE Spokane Street | 503-233-1497 oakspioneerchurch.org All canceled/rescheduled permits should deleted or disposed of as they are no longer valid.* • Overlook House** 3839 N Melrose Drive | 503-208-7312 REFUND GUIDELINES historicoverlookhouse.org • Contact the Customer Service Center at least four • Portland Parks Golf Courses - 5 courses listed below (4) business days prior to your event to receive a Contact individual golf courses to schedule - full refund of all fees except for the non-refundable portlandoregon.gov/parks/golf application processing fee. ─ Colwood Golf Center** • Contacting the Customer Service Center three (3) 7313 NE Columbia Blvd | 503-254-5515 business days or less prior to your event will result in ─ Eastmoreland Golf Course** a 50% refund of all fees except for the non-refundable 2425 SE Bybee Blvd | 503-775-2900 or 503-358-3352 application processing fee. ─ Heron Lakes Golf Course** • Refunds will not be given after your scheduled 3500 N Victory Blvd | 503-289-1818 event date. *If you are found using a canceled permit, you will be ─ RedTail Golf Course** billed for the rental and also fined the amount equal to 8200 SW Scholls Ferry Road | 503-646-5166 the rental fee. Accounts with unpaid balances will be ─ Rose City Golf Course** forwarded to collections. 2200 NE 71st Avenue | 503-253-4744 Find your dream outdoor wedding location from the tables on the next four pages Portland Parks & Recreation | Wedding Permits | Prices and policies are valid for permits booked through June 30, 2020 Page 3 of 8 Customer Service Center, 503-823-2525 CAPACITY AND SIMPLE CEREMONY FACILITY VENUE DESCRIPTION FACILITY USAGE FEE CEREMONY RECEPTION Stairs, located beneath the east end of the Capacity 100 people St. Johns Bridge, descend to a large deck overlooking the bridge pillars and river. Stairs and Deck A Z50 key and key deposit are required CATHEDRAL PARK to access electricity, 150ft away. Portable • N Edison Street and Fee $621.50 restrooms are recommended. Not ADA Pittsburg Avenue accessible. The amphitheater is located along N Capacity 500 people Pittsburg Avenue, just below the St. Johns Amphitheater Bridge, and offers a stage with a natural $250 deposit amphitheater. A Z50 key and key deposit • Fee $673.50 are required to access electricity. Not ADA accessible. The large stonewalled structure features Summit Capacity 100 people 2-hour limit panoramic views of Portland and COUNCIL CREST PARK mountains. No electricity, water, or SW Council Crest Drive • Fee $330 restrooms. Gates close at 9 PM (in summer) and 7 PM (fall, winter, and spring.) This landmark gazebo offers a panoramic DAWSON PARK 50 people, Capacity view of the park. The cone roof, round N Stanton Street and 12 chairs pillars, and a unique orange tint makes it Williams Avenue Gazebo 2-hour limit one of a kind. The wide stairs and ramps ensure that this area is ADA accessible. A • Fee $204 Z50 key and key deposit are required to access electricity. ED BENEDICT PARK 100 people, Located in the SE corner of Ed Benedict Capacity SE 100th Avenue and Portland Memory 12 chairs Park, this gorgeous garden is a serene Powell Blvd Garden and intimate location featuring beautiful 2-hour limit flowers, shrubs, and decorative stone • Fee $233 walkways.