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RFQ Section III Returnable Bidding Forms.Docx UNOPS eSourcing v2017.1 Section III: Returnable Bidding Forms eSourcing reference: RFQ/2021/19669 Note to Bidders: The following returnable forms are part of this RFQ and must be completed and returned by bidders as part of their quotation. Instructions to complete each Form are highlighted in blue in each Form. Please complete the Returnable Biding Forms as instructed and return them as part of your quotation by uploading them against their specific Document Checklist in the UNOPS eSourcing system. Form A: Quotation submission form Bidders are requested to complete this form, sign it and return it as part of their bid submission. The bidder shall fill in this form in accordance with the instructions indicated. No alterations to its format shall be permitted and no substitutions shall be accepted. Date: [Insert submission date] Subject: Quotation for the supply of [Insert a brief description of goods/services] in [Name of country/city], RFQ Case No. [Insert RFQ ref number], dated [insert date] We, the undersigned, declare that: a. We offer to supply in conformity with the bidding documents, including the UNOPS General Conditions of Contract; b. Our quotation shall be valid for the period of time of [insert number of days which shall not be less than the specified in the Tender Particulars section, Period of Validity of Quotations] from the date fixed for the submission deadline as set out in the RFQ, and it shall remain binding upon us and may be accepted at any time before the expiration of that period; c. We have no conflict of interest in any activity that would put it, if selected for this assignment, in a conflict of interest with UNOPS [If you have any actual or potential conflict of interest as defined in Article 3 of Section I: Instructions to Bidders, please disclose it here];; d. Our firm confirms that the offeror and sub-contractors have not been associated, or had been involved in any way, directly or indirectly, with the preparation of the design, terms of references and/or other documents used as a part of this solicitation; e. Our firm, its affiliates or subsidiaries—including any subcontractors or suppliers for any part of the Contract—has not been declared ineligible by UNOPS, nor is included in the suspended/ineligibility list of the UN/PD, other UN Agencies, the UN Security Council, and the World Bank, in accordance with Instructions to Bidders Article 3, Eligibility; f. We embrace the UN Supplier Code of Conduct and adhere to the principles of the UN Global Compact; g. We have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against them that could impair their operations in the foreseeable future; h. We have not offered and will not offer fees, gifts and/or favours of kind in exchange for this RFQ and will not engage in any such activity during the performance of any Contract awarded. I, the undersigned, certify that I am duly authorized by [insert full name of bidder] to sign this quotation and bind [insert full name of bidder] should UNOPS accept this quotation: Name: [complete] Title: [complete] Date: [complete] Signature: _____________________________________________________________ Provide the name and contact information for the primary contact from your company for this quotation: Name: [complete] Title: [complete] Email address: [complete] Telephone: [complete] 1 UNOPS eSourcing v2017.1 Form B: Price Schedule Form Bidders shall fill in this Price Schedule Form in accordance with the instructions indicated. RFQ reference no: [insert RFQ reference No.] Currency PHP # Description of Trip No. of Distanc No. of Overtime Daily Rental rate (Php) (from/to) Vehicle e (km) working rate in s hours excess of SUV, 4x4 Pick-up, Van, 4x2 (hr) working drive, 5-7 4x4 drive, drive, 8 time seater, double seater, (Php/hr) diesel cab, diesel diesel engine engine engine 1 Within Cotabato City 1 100 or 10 less 2 Cotabato City to 1 100 or 12 Maguindanao areas less 3 Cotabato City to 1 227 12 Davao City 4 Cotabato City to 1 125 12 Davao del Sur areas 5 Cotabato City to 1 170 12 Davao del Norte areas 6 Cotabato City to 1 300 12 Surigao del Sur areas 7 Cotabato City to 1 315 12 Surigao del Norte areas 8 Cotabato City to 1 more 12 General Santos City than 100 9 Cotabato City to 1 120 12 South Cotabato areas 10 Cotabato City to 1 more 12 Sarangani Province than areas (Alabel, 100 Malapatan, Glan and Malungon) via Gen. santos City 11 Cotabato City to 1 more 12 Sarangani Province than areas (Maasim, 100 Kiamba, Maitum) 12 Cotabato City to 1 125 12 North Cotabato areas 13 Cotabato City to 1 250 12 Sultan Kudarat (Palembang) 2 UNOPS eSourcing v2017.1 14 Cotabato City to 1 80 12 Sultan Kudarat (Lebak and Kalamansig) 15 Cotabato City to 1 less 12 Sultan Kudarat than areas (other than 100 Palembang, Lebak, Kalamansig) 16 Cotabato City to 1 250 12 Zamboanga City 17 Cotabato City to 1 180 12 Zamboanga del Sur areas 18 Cotabato City to 1 180 12 Zamboanga del Norte areas 19 Cotabato City to 1 225 12 Bukidnon areas (via Banisilan -Guiling-Alamada-Li bungan Road) 20 Cotabato City to 1 237 12 Cagayan de Oro City (via Banisilan-Guiling Alamada-Libungan Road) 21 Cotabato City to 1 192 12 Iligan City (via Pan-Phil Highway) 22 Cotabato City to 1 256 12 Iligan City (Banisilan -Guiling-Alamada- Libungan Road) 23 Cotabato City to 1 159 12 Marawi City (via Pan-Phil Highway) 24 Cotabato City to 1 235 12 Marawi City (Banisilan-Guiling-Al amada- Libungan Road) 25 Cotabato City to 1 163 12 Lanao del Sur areas (via Pan-Phil Highway) 26 Cotabato City to 1 247 12 Lanao del Sur areas (via Banisilan-Guiling-Ala mada-Libungan Road) 27 Cotabato City to 1 189 12 Lanao del Norte areas (via Pan-Phil Highway) 3 UNOPS eSourcing v2017.1 Payment terms 30 days accepted: ☐ Yes Bidder’s discount for accelerated payment: ____% of total firm price for each calendar day less than thirty (30) days List of subcontractors or suppliers Bidder must identify the names of all subcontractors/suppliers who will be providing good/services under this Contract and the type of work being subcontracted, if applicable. (A) _[Full legal name and address of subcontractors]___________ (B) _________________________________________________ (C) _________________________________________________ I, the undersigned, certify that I am duly authorized by [insert full name of Bidder] to sign this quotation and bind [insert full name of Bidder] should UNOPS accept this quotation: Name : _____________________________________________________________ Title : _____________________________________________________________ Date : _____________________________________________________________ Signature : _____________________________________________________________ 4 UNOPS eSourcing v2017.1 Form C: Technical Quotation Form RFQ reference no: [insert RFQ reference No.] Name of Bidder: [insert name of Bidder] Bidders are required to complete the Comparative Data Tables included in Section II: Schedule of Requirements to demonstrate compliance with UNOPS requirements and inserted below. Bidders are NOT allowed to make any change in the “UNOPS requirements” columns of the Comparative Data Tables. Such changes might disqualify your quotation. Technical specifications for goods – Comparative Data Table Details of Is quotation Item services offered. UNOPS minimum technical requirements compliant? Bidder No Bidder to to complete complete The service provider will be responsible for providing hired vehicle/s as and when required for the day-to-day 1 operation of the UNOPS SUBATRA Programme within ☐ Yes ☐ No Insert details Cotabato City and other locations in Mindanao (See Annex A); The requested service will include the provision of vehicles, professional drivers and fuel for when requested by UNOPS for both within Cotabato City and 2. ☐ Yes ☐ No Insert details field trips to project areas throughout Mindanao (and when requested in more advance period may be able to provide services within the country); All vehicles offered for hire to UNOPS must be compliant with registration requirement for operation, applicable 3. insurance (i.e, comprehensive car insurance coverage) ☐ Yes ☐ No Insert details as per traffic regulations of The Republic of the Philippines; The vehicles offered for hire to UNOPS need to be road 4. worthy and capable of performing in different terrains of ☐ Yes ☐ No Insert details the country; All vehicles offered for hire to UNOPS shall be not older than five (5) years from the year of manufacture and 5. ☐ Yes ☐ No Insert details either 4x4 drive SUV or pickup truck or 4x2 commuter van (See Annex A); All vehicles offered for hire to UNOPS shall be equipped with necessary safety equipment (i.e. fire extinguisher, 6. ☐ Yes ☐ No Insert details seat belt, spare-tire, mechanical jack and basic hand tools); The service provider shall ensure availability of properly 7. ☐ Yes ☐ No Insert details maintained and air conditioned vehicle at all times; Vehicle maintenance shall be the responsibility of the 8. supplier who must ensure assigned vehicle is good ☐ Yes ☐ No Insert details working condition at all times Cost arising from wear and tear and/or damages are the 9. ☐ Yes ☐ No Insert details sole responsibility of the supplier; A faulty vehicle must be replaced with the one in a good working condition immediately. Should a vehicle breakdown during working hour, a replacement vehicle 10. ☐ Yes ☐ No Insert details shall be provided within two hour of notice (within Cotabato City) or 24 hour notice (other areas than Cotabato City) ; 5 UNOPS eSourcing v2017.1 The service provider must provide professional driver/s 11. with a valid driver's license and with at least 5 years of ☐ Yes ☐ No Insert details experience; The service provider must provide driver/s who can 12.
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