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William J. Bogan Computer Technical High School Chromebook 1:1 William J. Bogan Computer Technical High School Chromebook 1:1 Policy & Procedure 2014 -2015 Student Name(s)and Year in School ____________________________________________________ ____________________________________________________ ____________________________________________________ 1 Table of Contents Section Page Check In & Out 3 Chromebook Care & Repair 6 Your Chromebook at 8 School Managing Your Files 10 Using Your Chromebook 11 Outside of School Chrome OS - Operating 12 System Content Filter 12 Apps & Extensions 13 Chromebook Identification 14 Repair or Replace 14 Expectation of Privacy 15 Acceptable Use Policy and 16 Digital Citizenship Disciplinary Actions 19 Student Parent Agreement 21 2 1. Check In & Out 1.1. Receiving Your Chromebook 1.1.1. To receive your Chromebook you will need to complete the following training and submit the following forms: 1.1.1.1. Students must successfully complete two training sessions 1.1.1.1.1. Chromebook 101 - 1 hour 1.1.1.1.2. Google 101 - 2 hours 1.1.1.2. Bogan Computer Technical High School parents/guardians must attend a Chromebook orientation and sign the Student & Parent Chromebook Agreement 1.1.1.3. Bogan Computer Technical High School students must sign the Bogan Digital Citizen Contract 1.1.1.4. Secure Chromebook Protection Plan. A third party insurance agency has been contacted to provide additional coverage. Open enrollment begins July 22 - September 15 at http://my.safeware.com/. Initial Here Username: bogan PW: boganparent 1.2. Check Out 1.2.1. Chromebook distribution will begin in the fall 1.2.1.1. Senior Chromebook check out begins August 18 1.2.1.2. Junior Chromebook check out begins August 19 1.2.1.3. Sophomore Chromebook check out begins August 20 1.2.1.4. Freshmen Chromebook check out begins August 21 1.2.1.5. All grades may check out on August 22 1.2.2. Students will receive a Chromebook, a case, and a charging cord. 1.2.3. Transfer/New Students will participate in a school orientation. Both the student and parent/guardian must complete and submit the required training and forms. Students will pick up their Chromebook from the Chrome Zone. 1.3. Check In 1.3.1. At the end of finals week, on a date to be provided, students will turn in their Chromebooks, case, and charging cord. 1.3.1.1. Seniors on May TBD 1.3.1.2. Juniors on June TBD 1.3.1.3. Sophomores on June TBD 1.3.1.4. Freshmen on June TBD 1.3.2. Transfer/Withdrawing students from Bogan Computer Technical High School must turn in their Chromebooks to the Chrome Zone on their last day of attendance. 1.3.3. Chromebooks will be checked for serviceability and if required, fees will be assessed at that time. 3 1.3.4. Failure to turn in a Chromebook will result in the student being charged for the full replacement cost, $300. Bogan Computer Technical High School will also file a report for stolen property with Chicago Police Department. 1.4. Fines 1.4.1. The Student is responsible for all damages to the Chromebook, case, and charger. At any point of the school year there is a loss or theft of a Chromebook, it should be reported to the Digital Learning Coordinator immediately. Initial Here 1.4.2. 1.4.3. Consistent with the protection plan, students must return their Chromebook and accessories to Bogan High School in good working condition. 1.4.4. Fines will be imposed for the following: ID Number Last Name First Name Asset Tag # CB Serial # Charger Serial # Yes No #1 -12 As you inspect the Chromebook, check Yes or No for the following Charge if No items. 1. Assigned Chromebook turned in $300 2. Asset tag is in place and matches serial number $300 3. Serial number tag is intact $300 4. Chrome logo is intact $5 5. Chromebook is free of stickers, skins, decals, etc.. $25 6. SD Port cover intact (left) $10 7. USIM cover intact (rear) $10 8. Chromebook turns on (Battery) $70 after 1 Year Warranty 9. Assigned charger turned in $35 10. Charger works (plug in charger to Chromebook (Orange Light) $60 after 1 Year Warranty 11. Assigned cover turned in $20 12. Cover free of damage, stickers, skins, decals, etc... $20 Yes No #13 -20 As you inspect the Chromebook, check Yes or No for the following items. If you check NO, mark the location on the images below. 13. The top cover is free from significant scratches, cracks or other $5 physical damage 4 14. The bottom cover is free from significant scratches, cracks or other $5 physical damage 15. Keyboard/ Touchpad is free from damage $5/$300 16. LCD screen is free from damage $65 17. LCD Screen bezel is free from damage $35 18. 2.0 USB/ 3.0 USB Port is intact and works properly Warranty 19. Headphone/Mic Combo is intact and works properly Warranty 20. HDMI port is intact and works properly Warranty Student Signature _____________________________________ Date _______________ Tech Signature ________________________________________ Notes: 5 6 2. Chromebook Care & Repair 2.1. General Info 2.1.1. Students are responsible for the general care of the Chromebook that they have been issued by Bogan Computer Technical High School. Chromebooks that are broken or fail to work properly must be taken to Bogan Computer Technical High School Tech Crew for an evaluation at the ‘Chrome Zone. 2.1.2. Chromebooks should never be taken to an outside computer service for any type of repairs or maintenance. Initial Here 2.1.3. Refrain from having food, drinks, or pets next to the Chromebook. 2.1.4. Carefully insert cords, cables, and removable storage devices. 2.1.5. Chromebooks must remain free of any writing, drawing, stickers, and labels. 2.1.6. Do not stack books or other heavy objects on top of the Chromebook. 2.1.7. Chromebooks are sensitive to extreme heat and cold, therefore leaving the device in a car may expose it to these potentially harmful conditions. 2.2. Covers 2.2.1. Each Chromebook will be issued with a protective cover. The cover provides sufficient protection to protect the Chromebook from normal wear and tear and provide a suitable means for carrying the device. The Chromebook should remain in the protective cover at ALL times. 2.2.2. Students may decorate their cover, but a fee will be charged at Check In. Initial Here 2.3. Carrying Chromebooks 2.3.1. Refrain from lifting the Chromebook by the screen. 2.3.2. Refrain from carrying the Chromebook with the screen open. 2.4. Screen Care 2.4.1. The Chromebook screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. 2.4.2. Do not put pressure on the top of a Chromebook when it is closed. 2.4.3. Do not store a Chromebook with the screen open. 2.4.4. Do not put anything else in the protective cover with the Chromebook. 2.4.5. Do not close the cover with any objects on the keyboard (e.g. pens, pencils, paper) 2.4.6. ONLY clean the screen with a soft, dry microfiber or anti-static cloth. 2.4.7. Do not “bump” the Chromebook against lockers, walls, car doors, floors, etc., as it may break the screen. 2.5. Asset Tags 2.5.1. All Chromebooks will be labeled with a CPS Asset tag. 2.5.2. Asset Tags may not be modified, removed, or tampered with in any way. 2.5.3. Students will be charged the full replacement cost of a Chromebook 7 ($300) for tampering with a CPS Asset Tag or turning in a Chromebook without a CPS Asset Tag. Initial Here 2.6. Repairs 2.6.1. Any hardware issues with the Chromebook should be taken to the Chrome Zone for service. After the issue has been diagnosed by the Tech Crew, repairs that are NOT due to misuse or damage will be covered without cost. All other accidental or intentional damage to the Chromebook will incur a cost. 2.6.2. Any technical issues with the Chromebook should be taken to the Chrome Zone for service. (battery issues, failure to launch apps, internet connectivity) Initial Here 2.6.3. Cost for repairs will be imposed in accordance to the chart below, fees are subject to change. Issue Action(s) Cost Cracked screen 1. Go to the Chrome Zone Insurance 2. Check out Loaner Deductible Screen Frame 1. Go to the Chrome Zone Insurance 2. Check out Loaner Deductible Replacement Power 1. Go to the Chrome Zone $50 Cord 2. Check out Loaner Power Cord Damaged Cover 1. Go to the Chrome Zone Insurance 2. Check out Loaner Deductible Battery 1. Go to the Chrome Zone 1 Year Warranty 2. Check out Loaner 3. Possible Warranty Claim Motherboard 1. Go to the Chrome Zone 1 Year Warranty 2. Check out Loaner 3. Possible Warranty Claim Theft 1. Report to the DLC Insurance 2. Parent file a report with Deductible CPD 3. Insurance Claim 3. Your Chromebook at School 3.1. Chromebooks are being provided for use at school each day. Students are required to bring their Chromebook to school every day and to every class, fully 8 charged. 3.2. Logging into a Chromebook 3.2.1. Use your CPS credentials (Gmail Username & password) to log into your Chromebook. 3.2.2. Never share your passwords with others 3.3. Chromebooks Left at Home 3.3.1. Students arriving to school without their Chromebook may report to the Chrome Zone to check out a loaner for the day.
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