GROUNDWATER DATA SUBMITTAL GUIDANCE CONTENTS
I. INTRODUCTION...... 4 II. REQUIREMENTS & CONSIDERATIONS...... 6 III. PROCEDURE NARRATIVE...... 10 A. Well Inventory Submittal B. Water Quality Data Submittal C. Water Elevation Data Submittal IV. ASCII (TEXT FIXED-WIDTH TABLE DEFINITIONS)...... 13 A. Well Inventory Submittal B. Water Quality Data Submittal C. Water Elevation Data Submittal V. EXCEL TABLE DEFINITIONS...... 22 A. Well (Site) Inventory Submittal B. Water Quality Data Submittal VI. FEEDBACK...... 24
ATTACHMENT A: Glossary...... 25 ATTACHMENT B: AZWQDB Data Submittal Transmittal Form...... 26 ATTACHMENT C: Pulling a Well Inventory Query Repoprt...... 27 ATTACHMENT D: Shapefiles for ADEQ Wells & ADWR 55 Registration and GWSI Wells...... 31 ATTACHMENT E: Latitude and Longitude Range for Arizona...... 32 ATTACHMENT F: ADWR Public Land Surveying Brochure...... 33 ATTACHMENT G: Search with ADWR 55 Registration Number...... 35 ATTACHMENT H: Text File Header Files...... 54 ATTACHMENT I: Excel Template for Water Quality Data...... 55 ATTACHMENT J: Excel Template for Multiple Media (soil, soil gas and decision unit)...... 57 ATTACHMENT K: Database Username and Password Request Form...... 63 ATTACHMENT L: Version Changes ...... 64 ATTACHMENT M: Questions and Answers...... 68
Handbook developed by Remedial Projects, Waste Programs Division ACRONYMS
3D Three Dimensional ADEQ Arizona Department of Environmental Quality ADWR Arizona Department of Water Resources aka Also known as ASCII American Standard Code for Information Interchange AZMapper Internal ADEQ geographic information system (GIS) tool similar to emaps (see ADEQ web page) AZWQDB Arizona Water Quality Database bgs Below ground surface DD Two-digit format for day of the month (e.g., 08 for July 8) DD.DDDD Degrees decimal format for Latitude DDD.DDDD Degrees decimal format for Longitude DDDMMSS.SSSS Degrees, Minutes, Seconds plus decimal for Longitude DDMMSS.SSSS Degrees, Minutes, Seconds plus decimal for Latitude EDI Electronic Data Interface ESRI Environmental Systems Research Institute FTP File Transfer Protocol GIS Geographic Information System GPS Global Positioning System Grav-D Proposal by the NGS to re-define the vertical datum of the US GT Greater than KML Keyhole Markup Language LT Less than MM Two-digit format for month (e.g., 03 for March) MW Monitoring Well NAD27 North American Datum of 1927 NAD83 North American Datum of 1983 NAVD29 North American Vertical Datum of 1929 aka National Geodetic Vertical Datum of 1929 NAVD88 North American Vertical Datum of 1988 ND Not detected NGS National Geodetic Survey (https://www.ngs.noaa.gov/) NR Not reported ODBC Open Database Connectivity PDB Passive diffusion bag PR Present Q Represent water quality data Q & A Question and answer S Soil SG Soil gas STORET National Water Quality Database for STORage and RETrieval (EPA) STORET codes Parameter codes (chemical compounds – data element) (ADEQ List) WPD Waste Programs Division WQX Water Quality Data/Exchange (search EPA) YYYY Four-digit format for year (e.g., 2001) YYMMDD Six-digit format for year, month and day (e.g., 200708 for July 8, 2020) YYYYMMDD 8-digit format for month, day and year (e.g., 20200708 for July 8, 2020) I. INTRODUCTION
The Arizona Water Quality Database (AZWQDB) holds data collected by us (ADEQ) and more than 100 other reporting agencies. Both the Water Quality Division (WQD) and the Waste Programs Division (WPD) use and store groundwater and surface water quality data. Groundwater data includes water chemistry in wells and springs, along with soil and soil gas information. For surface water, data includes the water chemistry in streams and lakes as well as fish, macroinvertebrate, algae and habitat details.
WPD generates and receives a vast amount of data that must be captured in the AZWQDB. In order to manage the large volume of groundwater and other data, it is imperative that the data be submitted electronically in a format compatible with this guidance.
For a brief look at querying the database, click to view/download Getting Started: How to Query the Arizona Water Quality Database.
This guidance document describes the format and procedures for the electronic submittal of data. This cooperative effort between the WPD and the facilities for which the WPD has oversight responsibility will lead to more efficient and effective data management benefiting all parties involved. Data captured in the AZWQDB through use of this guidance will allow ADEQ and others to analyze and synthesize data more readily and provide a higher level of service to internal and external customers. The AZWQDB allows for export of data that can be used in Environmental Systems Research Institute (ESRI) geographic information system (GIS) applications. There are also several visual management tools such as 3D Rendering, Map It and Keyhole Markup Language (KML) file view in Google Earth available in the AZWQDB. How It Works
With the AZWQDB, external parties load data files in the Uploaded File List table and receive Uploaded File Status warning, error, fatal error and valid icons in the corresponding field. Data marked as valid can be imported live by ADEQ. Data files with warnings and errors should remain in the Uploaded File Status table list for error analysis and assistance planning. Public search capabilities and report exporting functions are available.
This guidance covers three general types of data that are readily managed electronically: 1. Well Inventories
2. Water Quality Data
3. Water Elevation Data
Arizona Department of Environmental Quality 4 Groundwater Data Submittal | I. INTRODUCTION (Cont.)
Other data that may also be captured include, but are not limited to: Soil (discrete location or decision unit), and Soil Vapor/Soil Gas (discrete location or decision unit), Decision Units, Leachate, and Other.
To make data importing easier, WPD worked with outside laboratories and environmental consultants to identify the minimum critical data necessary for effective management, and develop procedures to ease the burden on the facilities/entities submitting data.
To ensure consistency, many of the fields of the requested format have a pre-defined list of entries. In the fields description, reference is made to the appropriate look-up table (aka Reference Table) that contains a list of entries and codes.
Data is managed in the AZWQDB and those with acceptable credibility levels will become public records, available to the public and all interested parties in both electronic and print media.
This guidance also includes the following supplemental materials: Glossary (Attachment A), Data Submittal Transmittal Form (Attachment B), Pulling a Well Inventory Query Report (Attachment C), Shapefiles for ADEQ Wells & ADWR 55 Registration and GWSI Wells (Attachment D), Latitude and Longitude Range for Arizona (Attachment E), ADWR Public Land Surveying Brochure (Attachment F), Search with ADWR-55 Registration Number (Attachment G), Text File Header Files (Attachment H), Excel Template for Water Quality Data (Attachment I), Excel Template for Multiple Media (Attachment J), Database Username and Password Request Form (Attachment K), Version Changes (Attachment L), Questions and Answers (Attachment M) and List of Acronyms (page 1). Have questions or need assistance?
Arizona Department of Environmental Quality 5 Groundwater Data Submittal | II. REQUIREMENTS & CONSIDERATIONS
Following are lists of significant requirements or items to consider for different parts of the process. If a list is not applicable to what you’re doing, it can be skipped. Please refer back to this section before submitting your data to ensure these requirements and considerations are met. Preferred Browser
The AZWQDB is designed to work best in Google Chrome, however, you can also use Mozilla Firefox and Microsoft Internet Explorer. Electronic Well Loading
To load the minimum well inventory data to get an ADEQ well number (#), you must include the filled out AZWQDB Electronic Data Submittal Transmittal Form (Data Transmittal Form) as provided in Attachment B. Prior to submitting Data Transmittal Form: • Complete a manual check on ADWR Site using the 55 Registration # (see Attachments C and G) and Location • Confirm latitude/longitude coordinates with a map or figure showing well locations with road(s), structure(s), and any other pertaining items included
Revisions to well inventory data are made with a text file submittal, which must include: • ADEQ Well # • Existing well data that will not be changed • New well data that will be changed Attach the Data Transmittal Form (see Attachment B) and a map/figure showing the well location(s). Using the form or additional pages, provide an explanation of the data elements being changed.
This process will overwrite existing values with exception of ADEQ Well #. Reference Tables
Ensure valid values in data submittals by checking against reference tables, (aka Lookup Tables) which can be exported, or downloaded directly from azdeq.gov/wqd_ref_table_lookup. New AZWQDB Features
Storage of groundwater: Water chemistry in wells and springs; Soil and soil gas information
Surface water quality data: Water chemistry in streams and lakes; Fish, macroinvertebrate, algae, and habitat details
External search and export report capabilities are available. External parties can load data file(s) into
Arizona Department of Environmental Quality 6 Groundwater Data Submittal | II. REQUIREMENTS & CONSIDERATIONS (Cont.)
Uploaded File List table on web, where the Uploaded File Status warning, error, fatal error notifications are shown. Data with valid file status can be imported live by ADEQ staff. Water Quality Data Submittals
Lab Notation field: • Limitation of available Lab Notation codes to just LT – less than, GT – greater than, PR – present, ND – not detected, NR – not reported, and blank spaces (null).Must be in capitals – lowercase will not process • When a Lab Notation code is reported other than null or blank, the Results and Results Units fields must remain blank (null) • When a Lab Notation code is reported null or blank, the Results field must contain a number and the Results Units field must match exactly the valid unit from the appropriate reference table. • Explanation on use of limited lab notation codes are provided in the Q & A section (Attachment M)
Laboratory Reporting Limit and Laboratory Reporting Limit Units fields: These values may be modified if the anticipated values are not achieved or are exceeded by the lab. Results can only be less than laboratory reporting level when there is an appropriate lab qualifier to justify.
Lab Qualifier 1/2/3 fields: These should only be reported by the analyzing laboratory if there are appropriate Arizona Data Qualifiers. Carryover lab notation codes will not be reported in these fields. Data reviewers and others can add notes with usability codes and comments (qualifiers are only available for use by the analyzing laboratory).
For defining compounds, use one of the following (Important: use one or the other; do not report both): • STORET (National Water Quality Database for STOrage and RETrieval) parameter codes/chemical compounds ADEQ List) codes, or • WQX (Water Quality Data/Exchange) Characteristic Name (Chemical Name)
Additional updates will be made to this Guidance Document for additional media (soil/gas) and formats when ready for use. Text File Data Submittal
The data submittal structure has not changed for the txt file submittals. The header line files were enhanced with data element identification and notes (See Attachment H). Excel File Data Submittal
Water Quality Sample Type Codes – Information from the previous sample type codes have been separated: • Sample Type (field): Grab, low volume, passive diffusion bag (PDB), etc. (see reference table)
Arizona Department of Environmental Quality 7 Groundwater Data Submittal | II. REQUIREMENTS & CONSIDERATIONS (Cont.)
• Lab Purpose (field): Regular, Duplicate, Split (see reference table) STORET code is still used for the compound in the Excel submittal form. See Section V for Excel Water Quality Submittal format guidance
New Media Types – Soil and Soil Gas media will use either: • New STORET codes for that media type or • Old STORET codes with appended –S for soil and –SG for soil gas Decision Unit will use the STORET codes associated to the media for the decision unit. Laboratories may use the WQX Characteristic Name (Chemical Name), but not in conjunction with STORET codes (use one or the other, not both).
For Excel water quality submittals, include the ADEQ-matched ADWR 55 Registration Number as the site ID code (column x) for double well identity verification. Make sure to view the reference tables to ensure the valid values have been created (note the active lab info file method names supersede the analytical method reference table). The database does not accept well submittal Excel documents, but you can include one with your txt submittal for clarity. See Section V for Excel Well Inventory submittals. File Naming Convention
For proper file submittal and to maintain organization for data files, the following standard naming convention is required, with each item separated by underscores. Example: 20170718_WQARF_WCP West Osborn_Q_201703_Jane Doe 20170715A_WQARF_WCP West Osborn_Q_201703_John Doe 1. Date: YYYYMMDD (Example: 20170718 for July 18, 2017) Revisions on the same day may have an alphabetical character following the date, such as 20170718A, 20170718B, etc. A submittal on any day following should use the new date in the name. 2. Sampling program (WQARF, NPL, RCRA, etc) 3. Site/Project name (East Central Phoenix 32nd St and IS) 4. Data type: Level, Q (Water Quality), S (Soil), or SG (Soil-Gas) 5. Sample date range (water level measurement date): YYYYMMDD 6. Name of person submitting Data Submittals
Data files uploaded to the Sample Upload Table should not be deleted so the file flow can be tracked. Only one data file should be submitted with an e-mail. Larger files may be placed on a FTP site and an e-mail with a login name and password may be sent to the Data Coordinator who will download and process the data.
Arizona Department of Environmental Quality 8 Groundwater Data Submittal | II. REQUIREMENTS & CONSIDERATIONS (Cont.)
Guidance Documentation
The frequency of errors will be tracked to see what topic/areas may need training or revision to the guidance manual or user guide. Further guidance and training will be available in the future for the web applications, data query and data table loading and checking for future import to live. The User Guide for AZWQDB is accessable after logging in and clicking on the help icon in the upper right corner of the home page. The link for the external web application: http://waterdata.azdeq.gov/AZWQDB.
The Search Database button can be clicked prior to logging into the database, allowing parties to query the data in the database. There is a Quick Start Guide under the Help button for data query when not logged in.
Coordinate and Elevation Reporting
See Attachments C & E for entering latitude and longitude.
NAD83 is now the only acceptable datum for reporting coordinates. See Q & A section (Attachment M) for translation tools such as the one for the National Oceanic and Atmospheric Administration (NOAA) National Geodetic Survey (NGS) Coordinate Conversion Tool: geodesy.noaa.gov/NCAT/ • Latitude should be reported as DDMMSS.SSSS • Where DD = Degrees, MM = Minutes, and SS.SSSS = Seconds Decimal (e.g. 333132.7497) • Longitude should be reported as DDDMMSS.SSSS • Where DDD = Degrees, MM = Minutes, and SS.SSSS = Seconds Decimal (e.g. 1120453.1234) • Do not include a negative sign. The database will add the negative. The elevation of the reference measuring point may be reported in North American Vertical Datum of 1988 (NAVD88) or 1929 (NAVD29). Please note there may be significant error introduced to values with elevation translations and wells with a common datum should be selected for calculations.
NGS plans to replace both NAD83 and NAVD88 in 2022. Version Changes
For additional information on previous database version changes, refer to Attachment L – Version Changes. Need Help?
Contact Data Coordinator for assistance by phone at 602-771-4413 or by email at [email protected].
Arizona Department of Environmental Quality 9 Groundwater Data Submittal | III. PROCEDURE NARRATIVE
A. Well Inventory Submittal
The following steps will guide you on how to complete and obtain an ADEQ Well Number. All parties must obtain an ADEQ Well Number to submit data to the database. The ADEQ well number will serve as the unique identifier, or primary key, to which all other data will be related. All other data types will have a similar unique identifier, or primary key, to which all other data will be related. In this regard the data structure is similar. Any wells sampled or used for water level measurements require an ADEQ Well Number to be captured in the AZWQDB.
1. Identify all well(s) in the facility/organization groundwater-monitoring network • Include a PDF map of well locations 2. Provide a well inventory submittal to ADEQ at [email protected] • Refer to Section IV for a complete description of the table structure, required data fields, and applicable look-up tables • A base map report of current wells captured in the AZWQDB should be requested. The Active Monitoring Network can be selected from the existing wells in the database and new well(s) installed or selected for use 3. Once ADEQ receives the well inventory from the facility/organization, an ADEQ Well Number will be assigned 4. An electronic copy of the inventory, Excel or Access, that includes the ADEQ Well Number(s) will then be returned to the facility/organization by ADEQ. This procedure is required so that ADEQ can establish entries in the AZWQDB for each of your well(s).
Following is guidance on the various ways to compile or obtain the information needed.
ADEQ staff can query the AZWQDB by opposing corners of a rectangular area using latitude and longitude coordinates. Please refer to Attachment C (Pulling a Well Inventory Query Report). ADEQ can provide an Excel or Access file of wells in the AZWQDB in the area of interest. Due to the irregular shape of some cadastral sections and structure of the AZWQDB, you are encouraged to use latitude and longitude query criteria. Additional information is available regarding cadastral systems in Attachment F. It is important to note: all groundwater data must be related to an ADEQ well number, which will be assigned by ADEQ through the AZWQDB.
Single well with a single screen interval or a well with multiple screened intervals or ports.
Single Screened Interval
A well with a single screened interval will be assigned a single ADEQ Well Number. For example, Monitoring
Arizona Department of Environmental Quality 10 Groundwater Data Submittal | III. PROCEDURE NARRATIVE (Cont.)
Well (MW)-1 with a screen interval from 80 to 100 feet below reference measurement point (brmp) is assigned ADEQ Well Number of 71234.
Multiple Screened Intervals or Sampling Ports
Specialty wells installed to collect depth specific samples from multiple screened intervals or sampling ports (e.g. Westbay or nested wells) are assigned an ADEQ Well Number for each sampling port or interval. For those specialty wells, please list each sampling port or interval as a separate record. If you have a unique situation contact the WPD Data Coordinator.
For example, MW-1 with multiple screen interval from 80 to 100 feet brmp, 120 to 140 feet brmp, 180 to 200 feet brmp, and 220 to 240 feet brmp will be assigned an ADEQ Well Number for each interval, such as 71235, 71236, 71237, 71238 (a total of 4 ADEQ Well Number for each interval). Also the well name must be unique so you will need “MW-1 for 120t140” or something similar for the well names.
You must compile information for each of the data fields requested. However, the WPD does recognize the variability of historical data; therefore, the requirements may be relaxed for historical water quality data submittals on a case-by-case basis.
A base map well inventory is recommended for the facility/site. From this map well inventory, you may wish to establish an Active Monitoring Network (list of wells) to be used for future monitoring. These wells (sites) may be entered into a Trip Route of a Trip Plan, which can include the number of samples to be collected and methods for analysis. A number of tracking features and reports may be generated once a Trip Route through a Trip Plan is created. To find out more about these features, see Section 4 of the AZWQDB user guide (Projects – Project Management).
Before you log in, clicking the Help button will display the Quick Start guide for running query reports for your data. After you log in to the AZWQDB, the Help button to the top right will display the AZWQDB User Guide. You may use this guide to help query for wells in a latitude and longitude range that includes your site or area of interest. Loading data into the Uploaded File List table requires a user name and password. However, all public data through the AZWQDB is available directly to the public without logging in.
Arizona11 Department of Environmental Quality 11 Groundwater Data Submittal | III. PROCEDURE NARRATIVE (Cont.)
Procedure Summary
1. Develop and submit well inventory to the WPD Data Coordinator
2. ADEQ will return an electronic copy of the ADEQ well number(s) within approximately 21 days of the date of receipt. The six digit field (ADEQ WELL NUMBER) is a unique identifier that will be attached to all groundwater quality results and water level elevation data submitted for that sampling port/screened interval. Likewise for other data types, a unique identifier is created and all data will be mapped to this identifier.
3. Following receipt of the unique identifiers, groundwater quality, water level elevation data, and other data may be submitted in accordance with the formats described in the groundwater quality table definitions and the groundwater elevation table definitions as located in Section IV of this document.
Because lookup/reference tables can change monthly, download an updated version of the tables each time an electronic data submittal is prepared. You can view these directly through the external web application at http://static.azdeq.gov/wqd/referencetables.html. If you find that there is information missing for lookup/ reference codes in the tables, contact the WPD Data Coordinator. B. Water Quality Data Submittal
Once ADEQ well (site) numbers have been established, the next step is to submit groundwater (and/or site specific) quality sampling results. A complete description of the table structure, required data fields and applicable look-up tables are located in Section IV. Presently text (.txt) and Excel (.xlsx) structured data will be accepted. See Section IV for text files and Section V for Excel files. You must compile information for each of the data fields requested. However, the WPD does recognize the variability of historical data; therefore, the requirements may be relaxed for historical water quality data submittals on a case-by-case basis. C. Water Elevation Data Submittal
Once ADEQ well (site) numbers are established, it is possible to submit groundwater elevation measurements. A complete description of the table structure, required data fields, and applicable look- up tables are located in Section IV. You must compile information for each of the data fields requested. However, the WPD does recognize the variability of historical data; therefore, the requirements may be relaxed for historical water quality data submittals on a case-by-case basis.
Arizona Department of Environmental Quality 12 Groundwater Data Submittal | IV. ASCII (TEXT FIXED-WIDTH) TABLE DEFINITIONS
A table for each of the three data types managed electronically (Well Inventories, Water Quality Data, and Water Elevation Data) is included in this Section.
For each table the columns should contain the following: Field Name, Field Length, and Position. For the purpose of the guidance a Reference Table (aka Look-up Table) and Requirements/Comments column are provided. A description of the required column fields is below. When look-up tables or reference tables are provided there are valid values. The data field can only contain a valid value. Contact the WPD Data Coordinator if a valid value is not included in the look-up/reference table.
Field Name: identifies the data elements that will be submitted; and descriptive definitions can be found in the Requirements/Comments column.
Field Length: identifies the required length for each data element. Data entries (valid values) can be less than the maximum number of character spaces. All entries should be left justified and followed by enough blank spaces to fully populate the data field.
Position: shows the position of the data element and where it begins and ends.
Look-Up Table Name and Look-Up Table No.: identify the associated look-up table (aka reference table), if any. You may find these as reference tables in the AZWQDB.
Requirements/Comments: contains information and format requirements for the data element.
A text file should be submitted following the below table format for the data type of interest. With each data type there will be a number of notes for consideration when completing or submitting the data type file.
The next Sub-Sections of A, B and C will guide you on the table format to use for submittal of the data. Please refer to:
• Sub-Section A for Well Inventory
• Sub-Section B for Water Quality Data
• Sub-Section C for Water Elevation Data
A. Well Inventory Submittal
Please create a new well or existing well revision submittal using the format table provided below. A text file submittal is required but may be accompanied with other submittal formats such as Excel, Word document table or Access. A header line file is available to assist with the format and structure when building the
Arizona Department of Environmental Quality 13 Groundwater Data Submittal | Well Inventory Submittal: Table Format data file (See Attachment H). Following the table are some additional notes for ADWR data, default values, ADWR 55 Registration Number search, new wells and existing well along with notes on the activities ADEQ completes prior to processing the well files.
The required map/figure provided with landmarks, roads, buildings etc., is used to cross check coordinate location accuracy. This has been useful to ensure the coordinates provided are correct and in the reported datum resulting in the well/site properly located.
ADEQ completes an ADWR match search and location verification check prior to creating or modifying a well record. A search of the AZWQDB is completed using the ADWR 55 Registration Number to verify the well has not been previously loaded in the database.
Field Name Field Position Reference Table Requirements/Comments Length
ADEQ Well Number 6 01-06 Unique identifier of the well in the AZWQDB. Field should be left blank in well inventory submittal unless this is an update to an existing well record Well Name 25 07-31 Facility or common name of well
ADWR Number 9 32-40 55-xxxxxx ADWR registration number for the well. If unknown still after search use default value 55-NOCODE
Longitude 12 41-52 dddmmss.ssss Longitude of well using NAD 83 datum
Latitude 11 53-63 ddmmss.ssss Latitude of well using NAD 83 datum
Lat/Long Method 1 64 REF_GEO_HORIZONTAL_ Method used to determine latitude/ longitude location of COLLECTION aka Latitude/ well Longitude Measuring Methods WQR218 Top of 7 65-71 In feet below reference measuring point aka measuring Screened Interval point
Bottom of 7 72-78 In feet below reference measuring point aka measuring Screened Interval point
Drill Depth 7 79-85 Total drilled depth of the borehole, in feet below ground surface. This may or may not be the same as the total depth of the well.
Arizona Department of Environmental Quality 14 Groundwater Data Submittal | Well Inventory Submittal: Table Format (Cont.)
Field Name Field Position Reference Table Requirements/Comments Length
Measuring Point Elevation 7 86-92 Measurement point elevation of the well (datum NAVD29) or (datum NAVD88), in feet above mean sea level. Datum NAVD88 is preferred unless there are numerous measurement point elevation in NAVD29. All wells should be using similar Datum for analysis.
Measuring Point Elevation 1 93 REF_SPATIAL_ Method used to determine the measurement point Method COORDINATE_METHOD elevation of the well aka Elevation Measuring method WQR202
Note: (1) In the AZWQDB refer to the Generic Data main tab and find the table in the dropdown list. If methods are needed other than in Reference Tables contact the WPD Data Submittal Coordinator.
Here are some additional important tips and notes on well inventory submittals:
• Format: ASCII fixed-width (All fields are left justified) • Do not submit data with a header row • Blank spaces may be required to fully populate the data element field • Submittal may be upper or lower case or combination (must exact match case of valid value) • ADEQ new program will not automatically convert all text to caps but will retain them as entered • Separate New Wells and Revision for Existing Wells into two submittals • Transmit only one data file (well submittal) with an accompanying email • Each email submittal should include the completed Data Transmittal Form • Indicate on the Data Transmittal Form new wells or existing wells • There should be only one unique ADEQ Well Number or ADEQ Site Number for a well or site • Well and/or site submittals shall include an accurate site map or figure showing the well/site location • Multi-port wells are to be created as separate wells for each isolated screen zone • Look-up tables aka Reference tables are available through direct view or the static link
Typically, the ADWR Image Database records are retrieved for wells to capture additional information. There is still a significant amount of data pulled from the ADWR Image database file, Well Driller Report and Well Log Report that is manually captured in the AZWQDB. For new wells please ensure these documents have
Arizona Department of Environmental Quality 15 Groundwater Data Submittal | Well Inventory Submittal: Table Format (Cont.) been provided to ADWR and are available. If there are professionally created logs and construction diagrams or well installation/construction reports, please provide these as an alternative to ADEQ retrieval of the ADWR Image database documents.
Existing wells with unknown screen interval information are to be populated with zero (0). Total Drilled Depth for existing wells if unknown are to be populated with a value of one (1). An elevation and elevation method for the measuring point must be provided in the well submittal. An explanation should be provided on the Data Transmittal Form regarding the default values for the unknown data elements. If the ADWR 55 Registration Number is unknown, please use a default of 55-NOCODE for this well record. Please document the efforts taken on the Data Transmittal Form to identify the ADWR 55 Registration Number.
If the new wells are being installed for the site of interest, the well matching effort can be streamlined. Using existing wells for a site require a significantly greater well matching effort to ensure the wells are not captured multiple times in the AZWQDB. Text files are required and loaded electronically.
Corrections to existing wells in the AZWQDB may be made with a text file submittal with the ADEQ Well Number in the submittal and the new data in the appropriate data field. All the other data fields need to be populated with the existing correct data. Again, blank spaces may be required to fully populate the data field. Null fields will overwrite existing values with null values in the well record. Note this is a correction in the Data Transmittal Form. Well and/or site submittals shall include a site map or figure showing the well/site location. B. Water Quality Data Submittal
Please create a new water quality or replacement water quality submittal using the following format table. A text file submittal is required but may be accompanied with other submittal formats such as Excel, Word document table or Access. A header line file is available to assist with the format and structure when building the data file (see Attachment H). Note this format structure and order is not the same as the Excel file submittal (see Section V).
Field Name Field Ref. Table Requirements/Comments Length ADEQ Well Number 6 01-06 Unique identifier of the well in the AZWQDB. Well number must be submitted exactly as it was assigned. If it was assigned as 10, then there would be no leading zeros and four blank spaces following the 10; if it was assigned as 00010, then the leading zeros are Required and it must be followed by a blank space.
Arizona Department of Environmental Quality 16 Groundwater Data Submittal | Water Quality Data Submittal: Table Format
Field Name Field Ref. Table Requirements/Comments Length Lab Name* 5 07-11 Lab Methods Code for the laboratory conducting the analysis. In most instances (Laboratories WQR231); this should be the lab license code. Truncate the A and use Z####. Other tables: Labs and This is for the lab doing the analysis not first receiving the samples. Lab Mapping Reporting Agency 5 12-16 REF_AGENCY aka Code for agency/consulting firm submitting Agencies WQR201 the data to ADEQ
Collecting Agency 5 17-21 REF_AGENCY aka Code for agency/consulting firm that collected the data Agencies WQR201 Sample ID 60 22-81 Sample identifier given by the sampler Sample Type 1 82 The Reference Database Type of sample collected. Note the look up table is not in a standard table has F for field conditions and P for physical, 0 for physical reference table. Use past duplicate and Q for physical split. One of the codes F, P, 0 or Q look-up table: Sample must be used for field analysis. You will see similar code structure, Types WQR227-2 regular, duplicate and split for the other sample types, e.g., Grab (code G), Grab Duplicate (code 0) and Grab Split (code 1). Multiple codes are needed for the AZWQDB structure which allows loading data from the same well on the same date and at the same time with varying labs, lab IDs, and reporting agencies. Note split into two fields if using_ Excel format. Lab ID 15 83-97 Sample identifier assigned by the lab Sample Date 10 98-107 mm/dd/yyyy Date the sample was collected Sample Time 4 108-111 24 hour, or Military, format (e.g. 1330) Time the sample was collected. Sample time must be unique for each Sample ID. Sample Depth 7 112-118 The depth of the sample is defined as the depth to the intake of the pump, the depth to the sample collection opening on the bailer, or the depth to the center of a passive diffusion bag sampler or a depth specific sampling device. Measure in feet below reference measuring point (elevation datum NAVD29 or datum NAVD88). Use default value of 0.00 if unknown. Extraction Date 10 119-128 mm/dd/yyyy Date the sample was extracted. Report as listed on lab sheet. Not all cases will have an extraction date. Blank spaces if unknown. Analysis Date 10 129-138 mm/dd/yyyy Date the sample was analyzed. There must be an entry for the Analysis Date field. For field samples use the date of measurement. Find date from lab if analyzed. If field or physical use sample date. If unknown, use sample date.
Arizona Department of Environmental Quality 17 Groundwater Data Submittal | Water Quality Data Submittal: Table Format (Cont.)
Field Name Field Ref. Table Requirements/Comments Length Method 20 139-158 Lab Methods table or EPA/ADHS Method Number Use Integrated Imported File List active lab info file STORET 5 159-163 PUBLIC_STORET_CODE Maintain leading zeros in STORET codes. A STORET code is a text - for new STORET codes numeric ID for analytes based on media & analysis type. If you added aka STORET code do not find a STORET code that matches your analysis, contact WQX-246. Search the the ADEQ Data Coordinator. The value being reported must be Protocol tab with the associated with a STORET Code. STORET Code to ensure there is an available protocol. Notify the WPD Data Coordinator if a matching protocol is not found. Lab Reporting 8 164-171 Lab reporting limit of the analyte (number). Lab Reporting Limit Limit* Units must also be filled in Lab Reporting Limit 8 172-179 REF_UNIT aka Units in which limits are detected. Must be Units* Measuring Units included with Lab Reporting Limit field WQR222 Results 12 180-191 Sample result. Must be numeric value only. If lab notation LT, ND, NR, GT, or PR are used, no results value should be reported (see Lab Notation field in Section II). When lab notation LT, ND, NR, GT or PR are used, the results should be blank spaces. If the Results field is null (blank spaces), the Lab Notation field MUST have a Lab Notation Code of LT, ND, NR, GT or PR. Lab Notation 3 192-194 REF_LAB_NOTATION The laboratory notation of a result value. This may include ND, “not aka Laboratory Notation detected”; LT, “Less Than”, NR, “Not Reported”, GT, “Greater Than”, WQR243 or PR, “Presence” or a null value (blank spaces) (see Lab Notation field in Section II and Attachment M). Only the codes LT, ND, NR, GT or PR can be used with a null value in the Results field. No other codes may be used for Lab Notation codes. Note: This is a change from the ADEQ Groundwater Quality Database (past version of AZQWDB). Result Units 8 195-202 Sample Result Units MUST be valid values only when there are numeral results. If lab notation LT, ND, NR, GT, or PR are used, no result units value should be reported. When lab notation LT, ND, NR, GT or PR are used, the results should be blank spaces. If the Result units field is null (blank spaces), the Lab Notation field MUST have a Lab Notation Code of LT, ND, NR, GT or PR.
Arizona Department of Environmental Quality 18 Groundwater Data Submittal | Water Quality Data Submittal: Table Format (Cont.)
Field Name Field Ref. Table Requirements/Comments Length Dilution* 10 203-212 Dilution factor for the analysis, if any. If no dilution was applied, enter a “1”. The dilution factor field can accept real numbers including numbers less than 1 for concentration of metals or other samples. Arizona Data 3 213-215 Arizona Data Qualifiers are reported on lab sheets. They provide Qualifier1 an additional description about the result. Up to 10 Arizona Arizona Data 3 216-218 Data Qualifiers can be submitted per result. These codes are only Qualifier2 assigned by the analyzing laboratory. Arizona Data 3 219-221 Qualifier3 Arizona Data 3 222-224 Qualifier4 Arizona Data 3 225-227 Qualifier5 Arizona Data 3 228-230 Qualifier6 Arizona Data 3 231-233 Qualifier7 Arizona Data 3 234-236 Qualifier8 Arizona Data 3 237-239 Qualifier9 Arizona Data 3 240-242 Qualifier10 Originator Usability 5 243-247 Name of agency/consulting firm that created Usability code to be Code used/reported to ADEQ. see Usability Type table Usability Code 5 248-252 Usability Code Reported – see Usability Type table Purpose Code 1 253 ADEQ use only. Fill with a blank space Comment 1000 254-1253 Not a required field; but, can provide important information about the sample results.
Here are some additional important notes on water quality submittals:
• Starred fields (*) are not required when sample type is code F (field conditions), P (physical regular), 0 (physical duplicate) and Q (physical split) • Format: ASCII fixed-width (All fields are left justified) • Do not submit data with a header row • Blank spaces may be required to fully populate the data element field
Arizona Department of Environmental Quality 19 Groundwater Data Submittal | Water Elevation Data Submittal: Table Format
• Submittal may be upper or lower case or combination (must exactly match valid values case) • ADEQ program will not automatically convert all text to caps but will retain them as entered • Transmit only one data file (water quality submittal) with an accompanying email • Each email submittal should include the completed Data Transmittal Form • Indicate on the Data Transmittal Form new data file or corrective/replacement file • Field and Physical results should be in separate table (file) from other data • Do not include data from surrogates, trip blanks, field blanks, or equipment rinsate blanks • Look-up tables aka Reference tables are available through direct view or the static link (must exactly match valid values including case)
C. Water Elevation Data Submittal
Please create a new water level or replacement water level submittal using the format table provided below. A text file submittal is required but may be accompanied with other submittal formats such as Excel, Word document table or Access. A header line file is available to assist with the format and structure when building the data file (See Attachment H).
Field Name Field Position Reference Table Requirements/Comments Length (past Look-Up Table and Look- Up Table No.) ADEQ Well Number 6 01-06 Unique identifier of the well in the AZWQDB. Well number must be submitted exactly as it was assigned. If it was assigned as 10, then there would be no leading zeros and four blank spaces following the 10; if it was assigned as 00010, then the leading zeros are required and it must be followed by a blank space. Measuring Point 7 07-13 Measurement point elevation of the well (datum NAVD29) Elevation aka or (datum NAVD88), in feet above mean sea level. Reference Measuring Datum NAVD88 is preferred unless there are numerous Point Elevation measurement point elevation in NAVD29. All wells should be using similar datums for water table orientation calculations. Measuring Point 1 14 REF_SPATIAL_ Method used to determine the measurement point elevation Elevation Method COORDINATE_METHOD of the well. aka Elevation Measuring Methods WQR202
Arizona Department of Environmental Quality 20 Groundwater Data Submittal | Water Elevation Data Submittal: Table Format (Cont.)
Field Name Field Position Reference Table Requirements/Comments Length (past Look-Up Table and Look- Up Table No.) Measurement Date 10 15-24 mm/dd/yyyy Date of the water level measurement Measurement Time 4 25-28 Military format (i.e.1350) Time of the water level measurement. Measurement time must be unique for each measurement. Depth to Water 7 29-35 Depth to water, in feet below reference measuring point elevation Well Status 1 36 Well Status tab aka Well Conditions that may affect the measured water level Status Types WQR238 Water Level 1 37 Well Water Level Method used to measure depth to water. See question and Measurement Measurement tab answer section for free product. Method Aka Water Level Measurement Method WQR233 Collecting Agency 5 38-42 REF_AGENCY aka Code for agency/consulting firm that collected the data Agencies WQR201
Here are some additional important notes on water elevation aka water level submittals:
• Format: ASCII fixed-width (All fields are left justified) • Do not submit data with a header row • Blank spaces may be required to fully populate the data element field • Submittal may be upper or lower case or combination(must exactly match valid values case) • ADEQ new program will not automatically convert all text to caps but will retain them as entered • Transmit only one data file (water level submittal) with an accompanying email • Each email submittal should include the completed Data Transmittal Form • Indicate on the Data Transmittal Form new data file or corrective/replacement file • Look-up tables aka Reference tables are available through direct view or the static link (must exactly match valid values including case)
Arizona Department of Environmental Quality 21 Groundwater Data Submittal | V. EXCEL TABLE DEFINITIONS
An Excel file table for the Water Quality Data is available for one of the data types managed electronically and discussed in this Section.
Please note, the Excel submittal structure does not include the columns required under the text file regarding structure. Larger entries may be captured in the Excel field where the text file format may be limited.
The next sub-sections (A and B) will guide you through the table format to use for submittal of the data. Please refer to:
• Sub-Section A for Well Inventory • Sub-Section B for Water Quality Data
A. Well (Site) Inventory Submittal
The Excel Table for well (site) inventory submittal is not currently supported for submittal at this time. Please refer back to Section IV for text file well inventory submittal.
A Well Inventory Excel table exists, but for submittals will require the text file along with any other file structure provided. This is due to the electronic data loading of the well data with the text file. This is not available with an Excel file or other file format. With each data type there will be a number of notes for consideration when completing or submitting the data type file.
If additional information is needed or there are special circumstances, please contact the WPD Data Submittal Coordinator. B. Water Quality Data Submittal
The water quality data and other media Excel submittal format is included in this Sub-Section. The Header Row identifies the data elements that will need to be submitted and descriptive definitions are found in the terms defined. There will not be a position element for the Excel submittals. There are Field Lengths defined for the items, which is the maximum length for each data element. Note this format structure and order is not the same as the text file submittal.
Following are images of the Excel Data Template for water quality data:
Arizona Department of Environmental Quality 22 Groundwater Data Submittal | V. EXCEL TABLE DEFINITIONS (Cont.)
Columns A - V
Columns V - AL
Here are some important notes on water quality data submittals:
• Use the template file. Paste your data below the header line starting on row 2. • Format columns with ADEQ Well Number to text so leading zeros will not be truncated • Format columns with ADWR 55 Registration Number to text so the 55- will not execute a math function • Separate new data file and replacement data files into two submittals • Transmit only one data file (water quality submittal) with an accompanying email • Each email submittal should include the completed transmittal form • Indicate on the transmittal form new data or replacement/corrective data • Look-up tables aka Reference tables are available through direct view or the static link (must exactly match valid values including case)
Special notes will be provided at the bottom of the data elements descriptive definitions page. Example batch files provided upon request. There are some additional Excel tables showing example data entries for water quality and different media Excel submittals in Attachment I - Excel Template for Water Quality Data and Attachment J - Excel Template for Multiple Media (soil, soil gas and decision unit). The template files can be pulled from the static webpage. The Excel submittal format template is available directly through the external web application link at https://static.azdeq.gov/wqd/referencetables.html | Go to Application >
Arizona Department of Environmental Quality 23 Groundwater Data Submittal | VI. FEEDBACK
ADEQ appreciates your feedback on what additional application may be needed with the database or training, guidance and other services to make this a more successful program. Please direct your input to the Data Coordinator at [email protected].
24 | Arizona Department of Environmental Quality ATTACHMENT A: Glossary
Term Definition Business process Denotes Groundwater or Surface Water business process groups. Generally this is used to provide a quick filter of information so that the user can select data relevant to their work. Program area The highest data level in eAquaPro. Program Areas define a grouping of work that can cover years and different purposes. They can only be created by Administrators in the Reference Data section of the site. These most closely relate to Sampling Programs from the past ADEQ Groundwater Quality Database, i.e. WQARF Samples, NPL Samples etc. Project Projects are subsets of Program Areas that cover a specific purpose or period of time. They are associated with specific data types, defined by user, and generally have universal QA/QC requirements within the project. In the new AZWQDB these most often are expressed as 2016-WQARF Samples, 2017 – WQARF Samples, 2014-WQARF Samples, 2017-Voluntary Remediation Program, etc. In the past ADEQ Groundwater Quality Database program area and projects/sites were thought of as West Central Phoenix, WCP West Osborn Complex, LUST 484.01, UST00-006787, etc. These are now known as Trip Routes with a number of sites (wells) associated to them. Trip plan Trip Plans are used to define where samples will be taken for a Project. They are comprised of Trip Plans Routes. For the migration there was a WQARF Samples Trip Plan. There were numerous Trip Plan Routes like 14th and Edwards, 15th and Camelback, 20th Street and Factor, East Central Phoenix, and ECP 40th Street and Indian School under the WOARF Samples Trip Plan. While the Trip Plan and Trip Plan Route may be viewed through the Manage Project and Schedule Trips quick links there is not currently a simple way to generate an export for the Trip Plan or Trip Route Plan. Trip plan routes Trip Plan Routes are groups of sites, a special type site, wells, that are associated with a Project or Program Area. They are useful for grouping data within a Program Area without respect to Area. They are also useful for grouping data within a Program Area without respect to Project, but they are also used to define areas that Trips cover. The Trips will include sampling all the wells on the Trip Site List.
Examples: Trip Plan Routes are 14th and Edwards, 15th and Camelback, 20th Street and Factor, East Central Phoenix, and ECP 40th Street and Indian School. There may be a group of sites that may include wells or a site list, listed in each Trip Plan Route. Base maps/figures, active monitoring network (AMN) maps/figures, and aquifer/depth range specific Trip Plan Routes for parent Trip Plan Routes like 40th Street and Indian School may be created for specific sample plans.
Well and Site Glossary https://static.azdeq.gov/intranet/well-site-glossary.pdf
Water Level Glossary Under construction; not yet available
Water Quality Glossary Under construction; not yet available
Arizona Department of Environmental Quality 25 Groundwater Data Submittal | ATTACHMENT B: Transmittal Form
Download, Complete and Submit Form at https://static.azdeq.gov/wpd/azwqdb_transmittal.pdf
Arizona Department of Environmental Quality 26 Groundwater Data Submittal | ATTACHMENT C: Pulling a Well Inventory Query Report
In order to pull a well inventory query report, I need to identify the area of interest. This is done by identification of opposing corners of a rectangular area being provided in datum NAD 83 with latitude and longitude. For example, the image below shows a rectangle with opposing corners being A and C or B and D.
I usually receive the latitude and longitude coordinates in two formats. There are degree decimal and degree, minute and seconds. Below the formats for the lat/long are shown:
Latitude degree decimal: dd.dddd Latitude of well using NAD83 datum
Degree, minutes and seconds decimal ddmmss.ssss Latitude of well using NAD83 datum
Longitude degree decimal ddd.dddd Longitude of well using NAD83 datum
Degree, minutes and seconds Ddd.mmss.ssss Longitude of well using NAD83 datum
Arizona Department of Environmental Quality 27 Groundwater Data Submittal | ATTACHMENT C (Cont.)
Example: Decimal Degrees all four corners provided rather than opposing
Example: Degree, Minute and Decimal Seconds all four corners provided rather than opposing
A site map or figure showing the area of interest is required. Include features such as roads . and road names, lat/long grid, or cadastral grid.
Guide to consider when establishing your lat/long coordinates. Notes and guide from unreferenced source. Good for application. Not actual length varies from south border to north border for longitude (think of equator and pole distance).
Arizona Department of Environmental Quality 28 Groundwater Data Submittal | ATTACHMENT C (Cont.)
Arizona Department of Environmental Quality 29 Groundwater Data Submittal | ATTACHMENT C (Cont.)
For ADEQ well submittal, well latitude and longitude is preferred to be reported to the ten thousandths (note tenth 0.1, hundredths 0.01, thousandths 0.001 and ten thousandths 0.0001)
Feel free to call with questions or to add more clarification to your request.
If translation from NAD27 is needed, you may find useful the National Oceanic and Atmospheric Administration (NOAA) National Geodetic Survey (NGS) Coordinate Conversion Tool translation tool at https://ngs.noaa.gov/NCAT/ | Go to Tool >
Other translation tools you may need to verify:
http://www.jeepreviews.com/wireless-gps-coordinates/
http://home.hiwaay.net/~taylore/toolbox/geode sy/datumtrans/
https://www.ngs.noaa.gov/cgi-bin/nadcon.prl
Arizona Department of Environmental Quality 30 Groundwater Data Submittal | Shapefiles for ADEQ Wells and ADWR 55 Registration ATTACHMENT D: and GWSI Wells
To obtain a shapefile containing all of the ADEQ Wells in the Arizona Water Quality Database, please send your request to [email protected] and copy [email protected] and [email protected]. You may also request a list of all available shapefiles, as there may be others of interest to you.
All AZWQDB data is owned by ADEQ and governed by GIS data distribution policy | View Policy List >
If customers want ADEQ data files, contact the GIS team coordinator ([email protected]) and copy the ADEQ Records Center ([email protected]).
ADWR 55 Registration Number wells
Here is a link to the ADWR Wells55 site which may provide the data you are searching for (click on information tab): https://gisweb3.azwater.gov/WellReg
ADWR GWSI Wells
And here is a similar link to the GWSI site: https://gisweb3.azwater.gov/gwsi
Manual search – well wizard
For Arizona Department of Water Resources (ADWR) Image Database information you may want to use the following link: https://gisweb.azwater.gov/WellRegistry/SearchWellReg.aspx
Arizona Department of Environmental Quality 31 Groundwater Data Submittal | ATTACHMENT E: Latitude and Longitude Range for Arizona
Arizona Department of Environmental Quality 32 Groundwater Data Submittal | ATTACHMENT F: ADWR Public Land Surveying Brochure
Public Land Surveying: Understanding Cadastral Location/Legal Description
Front side
Arizona Department of Environmental Quality 33 Groundwater Data Submittal | Back side
Arizona Department of Environmental Quality 34 Groundwater Data Submittal | ATTACHMENT G: Search with ADWR 55 Registration No.
Wells can be searched for using the ADWR 55- registration number. You can also search using the well’s common name. Of course, you can search using the ADEQ well number.
How can you do this using available tools?
Arizona Department of Environmental Quality 35 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 36 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Add the ADWR 55- registration number in the Station ID field, and under Site Type select Well. Your screen and the pop up image should look like the following:
Now click Search to see the results and find out if there is an ADEQ well in the databased matched to this ADWR 55- registration number.
Arizona Department of Environmental Quality 37 Groundwater Data Submittal | ATTACHMENT G (Cont.)
If you have a list of wells like the one below and need their ADEQ well numbers, the following screenshots show how the well numbers may be identified.
Well Name ADWR Registration Number MW-PD-18 55-578710 MW-PD-25 55-902372 MW-PD-26 55-902374 MW-PD-28 55-902376 MW-PD-40 55-917022 MW-PD-42 55-917024 MW-PD-43 55-917025
Arizona Department of Environmental Quality 38 Groundwater Data Submittal | ATTACHMENT G (Cont.)
This search produced a well that matched, and it provides the corresponding ADEQ well number in the far left column. Sometimes, multiple ADEQ well numbers will appear for a single ADWR-55 number. This is caused by wells not being entered into our database since the last update. Search by the ADEQ Well Numbers have been created and added.
You can only capture data from the search database screen by screenshots or by copy/pasting text. An export tool for queries may become availble if needed -- if it would be useful to you, contact database coordinator.
Arizona Department of Environmental Quality 39 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 40 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 41 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 42 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 43 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 44 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 45 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 46 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 47 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 48 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 49 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 50 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 51 Groundwater Data Submittal | ATTACHMENT G (Cont.)
Arizona Department of Environmental Quality 52 Groundwater Data Submittal | ATTACHMENT H: Text Header Files
Templates for text header files for water level, wells and water quality are available for download at azdeq.gov/wqd_ref_table_lookup, under “Text Header Files.”
Example image:
Arizona Department of Environmental Quality 53 Groundwater Data Submittal | ATTACHMENT I: Excel Template for Water Quality Data
The Excel submittal format template (Excel Data 30) Speciation Name Template.xlsx) is available at https://azdeq.gov/ 31) Substance Category wqd_ref_table_lookup. 32) Extraction Date Following is the standard list showing the data 33) Analysis Date elements for the water quality submittals. 34) Usability Code 35) Usability Type Code 1) ADEQ Number/Site Number 36) MDL 2) Lab Name 37) MDL Unit 3) Reporting Agency 38) Collection Method 4) Collecting Agency 5) Sample ID On the next page are examples of Water Quality 6) Sample Type Data submittals in the Excel format using STORET 7) Purpose Type codes and using the WQX Characteristic Name 8) Lab ID (chemical name). You will find notes regarding 9) Sample Date what is required and what may be optional. 10) Sample Time 11) Sample Depth 12) Method 13) STORET 14) Lab Reporting Limit 15) Lab Reporting Limit Units 16) Results 17) Lab Notation 18) Result Units 19) Dilution 20) Lab Qualifier1 21) Lab Qualifier2 22) Lab Qualifier3 23) Sampler Name 24) Site ID 25) Comment 26) R_Comment 27) CAS Qualifier 28) Substance Name 29) Sample Media
Arizona Department of Environmental Quality 54 Groundwater Data Submittal | ATTACHMENT I (Cont.)
Arizona Department of Environmental Quality 55 Groundwater Data Submittal | ATTACHMENT J: Excel Template for Multiple Media
The Excel submittal format template (Excel Data 28) Substance Name Template.xlsx) is available directly through the 29) Sample Media external web application link http://static.azdeq. 30) Speciation Name gov/wqd/referencetables.html 31) Substance Category 32) Extraction Date Here is the standard list showing the data elements 33) Analysis Date for the multiple media submittals. 34) Usability Code 1) ADEQ Number/Site Number 35) Usability Type Code 2) Lab Name 36) MDL 3) Reporting Agency 37) MDL Unit 4) Collecting Agency 38) Collection Method 5) Sample ID 6) Sample Type The Excel submittal format template is available 7) Purpose Type directly through the external web application link 8) Lab ID http://static.azdeq.gov/wqd/referencetables.html 9) Sample Date Also provided below are examples of Water 10) Sample Time Quality Data submittals in the Excel format using 11) Sample Depth STORET codes and using the WQX Characteristic 12) Method Name (chemical name). You will find the other 13) STORET media is very similar to the water quality format 14) Lab Reporting Limit which will be shown first in this attachment. You 15) Lab Reporting Limit Units will find notes regarding what is required and 16) Results what may be optional. 17) Lab Notation 18) Result Units 19) Dilution 20) Lab Qualifier1 21) Lab Qualifier2 22) Lab Qualifier3 23) Sampler Name 24) Site ID 25) Comment 26) R Comment 27) CAS Qualifier
Arizona Department of Environmental Quality 56 Groundwater Data Submittal | ATTACHMENT J (Cont.)
Arizona Department of Environmental Quality 57 Groundwater Data Submittal | ATTACHMENT J (Cont.)
Arizona Department of Environmental Quality 58 Groundwater Data Submittal | ATTACHMENT J (Cont.)
Arizona Department of Environmental Quality 59 Groundwater Data Submittal | ATTACHMENT J (Cont.)
Arizona Department of Environmental Quality 60 Groundwater Data Submittal | ATTACHMENT J (Cont.)
The Excel submittal format template is available directly through the external web application link http://static.azdeq.gov/wqd/referencetables.html
Arizona Department of Environmental Quality 61 Groundwater Data Submittal | ATTACHMENT K: Database Username and Password Request Form
To submit a Database Username and Password Request, copy the text from under the line below, paste it into an email, fill in the requested information and send to [email protected]. With a username and password, you will be able to upload chemical concentration data and water level data in the Uploaded File List table. You will receive a validation rule check (Uploaded File Status). If there are errors or warnings, you will receive a downloadable error report. This will give you a more immediate evaluation of your data file. Once you receive the green valid icon, you can send the notice report to gwqd@ azdeq.gov with the Transmittal form to request that the data be imported to live (loaded in the database).
You may also directly use this form to notify Data Coordinator for access: https://www.cognitoforms.com/ADEQ4/ArizonaWaterQualityDatabaseAccessRequest Please list the project and sampling program list that you will need in order address all your data submittals.
Preferred username (optional): First Name: MI: Last Name: Employer: Job Title: Address Line 1: Address Line 2: City: State: Zip: Phone Number: Ext: Email:
Notes: (information that may be needed to contact party)
A username and temporary password will be assigned. To prevent your username from timing out, log in and immediately update your password.
Arizona Department of Environmental Quality 62 Groundwater Data Submittal | ATTACHMENT L: Version Changes
Significant Issues covered in Version 4.5 well locations with roads, structures and other items to Version 4.7 included. Likewise revisions of any minimum required well inventory data element can be made with a This sub-section highlights significant changes text file submittal. A revision submittal must include between Version 4.5 (October 2018 Draft) and the ADEQ Well Number in the record of the data Version 4.7 of the Groundwater Data Submittal file. Again the figure or site map should be provided Guidance Document. ADEQ has developed the along with the transmittal form with explanation on new AZWQDB with enfoTech using eAquaPro as the form or additional pages explaining what data the base database program. Many features and elements are being changed. Please note the pre- submittal options remain similar to the previous existing data element values must be included in the database and guidance. These pertinent changes text file submittal record along with the modified are discussed below. data element value. When processed the data record Browser will over write the existing data elements values with exception of the ADEQ Well Number. The preferred browser is now Chrome. Mozilla Firefox and Internet Explorer may also be used. Reference Tables If experiencing poor performance with web Changes in Version 4.5 to Version 4.7 include applications or 3D (three dimensional) Plotting additional reference tables. These can be viewed with one browser try another. with a user name and password. Please check the Electronic Well Loading reference tables to ensure valid values are being used in the data submittals. Changes in Version 4.5 to Version 4.7 include the ability to electronically load the minimum In assisting with the eAquaPro naming convention required well inventory data and obtain an please reference the glossary in Attachment A. These ADEQ Well Number using the text file format terms may be different than previously used in the for new wells. Please be sure to include the data ADEQ water quality database and related to the transmittal form (Attachment B) with appropriate AZWQDB structure. information. Manual checking will include an Changes in Version 4.5 to Version 4.7 also include the Arizona Department of Water Resources (ADWR) ability to export most Reference Tables. For access 55 Registration Number check and location to these Reference Tables please visit the static web check prior to processing. In order to confirm page where the Reference Tables also known as the location coordinates (latitude and longitude Lookup Tables can be downloaded directly through coordinates in North American Datum of 1983 the external web application link at https://azdeq. (NAD83) are correct), a map or figure should be gov/wqd_ref_table_lookup. provided with the well submittal showing the
Arizona Department of Environmental Quality 63 Groundwater Data Submittal | ATTACHMENT L (Cont.)
Significant Issues covered in Version 3.4 Changes to the submittal of the groundwater to Version 4.5 quality data include the limitation of available lab notation codes to just LT- less than, ND - not This section highlights changes between detected, NR - not reported, GT- greater than, PR- Version 3.4 (October 2010) and Version 4.5 of the present and blank spaces (null). The population Groundwater Data Submittal Guidance Document. of the result field, result units field and laboratory ADEQ has developed a new AZWQDB with reporting limit and laboratory reporting limit enfoTech using eAquaPro as the base database units has been modified. When any lab notation program. Many features and submittal options code is reported, the results field and result units remain similar to the previous database and field will contain blank spaces (null values). The guidance. laboratory reporting limit field and laboratory Changes in Version 4.5 include the storage of reporting limit units field information may be groundwater and surface water quality data modified if the anticipated values are not achieved collected by ADEQ and more than 100 other or exceeded by the lab. If there are appropriate reporting agencies. For surface water, data includes Arizona Data Qualifiers they should be reported the water chemistry in streams and lakes as well as in the Arizona Data Qualifier fields. No carry over fish, macroinvertebrate, algae and habitat details. lab notation codes will be reported in the Arizona Groundwater data includes water chemistry in Data Qualifier fields. The data structure has been wells and springs, along with soil and soil gas maintained for well inventory, water quality and information. External parties will be able to load water level submittals with the American Standard their data file(s) in the Uploaded File List table via Code for Information Interchange (ASCII) fixed- the web and receive Uploaded File Status warning, width files. There is also opportunity for water error, fatal error and valid icon(s) in the Uploaded quality submittals and other media using an File Status field. Data valid for loading can remain Excel format with STORET (national water quality in the table for import to live by ADEQ staff. database for STORage and RETrieval – parameter External search capabilities will also be available codes/chemical compounds ADEQ List) codes or via the web and export reports may be generated. Water Quality Data/Exchange (WQX) Characteristic The web applications are live presently. When Name (Chemical Name) to define the compound. using the web applications use Internet Explorer In the future there may be opportunity for a third except when using the 3D Plotting feature. Chrome data submittal format for water quality data, an or Mozilla Firefox may be used when using the 3D EDI (Electronic Data Interface) format. Additional Plotting feature. Contact the Data Coordinator for updates will be made to the Guidance Document assistance in submittal of groundwater data, wells, for additional media and formats when ready for water level, water quality, soil, soil gas, decision use. units and leachate data.
Arizona Department of Environmental Quality 64 Groundwater Data Submittal | ATTACHMENT L (Cont.)
An explanation on use of the limited lab notation Program_Site/project name_data type [level or codes is provided in the Q & A (Attachment M) Q(represent water quality data)]_sample date range_ section. Submitting person (i.e.20170718_WQARF_WCP West Osborn_Q_201703_John Doe) is required. Revisions The data submittal structure has not changed for on the same day may have an alpha character follow the txt file submittals. The header line files have the date such as 20170718A and can continue in that been enhanced with data element identification manner. A submittal on a following day should use and notes. The Excel versions have modifications the new date in the name. The frequency of errors will to the Sample Type code for the water quality be tracked to see what topic/areas may need training data submittal. There will be a sample type or revision to the guidance manual or user guide. column (grab, low volume, passive diffusion bag Data files loaded to the Sample Upload Table should (PDB) etc.) and a lab purpose column (Regular, not be deleted so the file flow can be tracked. Only Duplicate and Split) where the information one data file should be submitted with an e-mail. from the previous sample type codes have been Larger files may be placed on a FTP site and an e-mail separated. The STORET code can still be used with a log in name and password may be sent to the for the compound in the new Excel submittal Waste Programs Division (WPD) Data Coordinator format version. See the section added in the who will download and process the data. guidance for the Excel format version. There will be new STORET codes for the new media. In some Guidance and training will be available in the future instances these may be the older numeral STORET for the web applications, data query and data table code (water quality submittal in Excel format) loading and checking for future Import to Live. After and -S for soil and -SG for soil gas. The Decision logging on the new database you may access the Unit will use the STORET codes associated to the User Guide for AZWQDB by clicking on the help icon! media for the decision unit. The laboratories may Help I_ The Help icon is in the upper right corner also use the WQX Characteristic Name (chemical of the home page. The link for the new AZWQDB Name) too. As in the past, it is important to view external web application is: http://waterdata.azdeg. the reference tables to ensure the valid values gov/AZWQDB. If the Search Database button is have been created. Similar submittals may be clicked prior to logging into the database, parties can made for wells in an Excel format too; however, query the data in the database. There is a quick start the text file submittal is still required. See the guide under the Help button for data query when not section V added in the guidance for Excel well logged in. inventory submittals. The datum that the latitude and longitude is In order to keep organization in for the data files, a collected in should be reported and should be naming structure of date [yyyymmdd]_Sampling NAD83. NAD83 is now the only acceptable datum for
Arizona Department of Environmental Quality 65 Groundwater Data Submittal | ATTACHMENT L (Cont.)
reporting latitude and longitude. Please see the Q & A section for translation tools such as the one for the National Oceanic and Atmospheric Administration (NOAA) National Geodetic Survey (NGS) Coordinate Conversion Tool:
https://geodesy.noaa.gov/NCAT/
The latitude should be reported as DDMMSS.SSSS and the longitude should be reported as DDDMMSS.SSSS. The longitude when entered in the database will have the negative sign; however, it should not be inserted in the well inventory submittals in text (txt) format. The elevation of the reference measuring point may be reported in North American Vertical Datum of 1988 (NAVD88) or North American Vertical Datum of 1929 (NAVD29). Please note there may significant error introduced to values with elevation translations and wells with a common datum should be selected for calculations. Please be aware of changes coming in 2022, NGS plans to replace the North American Datum of 1983 (NAD 83) and the North American Vertical Datum of 1988 (NAVD 88) in 2022.
Arizona Department of Environmental Quality 66 Groundwater Data Submittal | ATTACHMENT M: Questions & Answers
Question: Our office uses Microsoft Access. How What if I find incorrect information for a well that do I create an ASCII fixed width text file? exists in the AZWQDB? Answer: Please contact the WPD Data Coordinator with the 1. In the AZWQDB window, click the name of the ADEQ Well Number and the correct information. table or query you want to export, and then in They will convey this to the appropriate person to the File menu, click Save As/Export. have the corrections made in the AZWQDB. 2. In the Save As dialog box, click To An External File Or Database, and then click OK. Is there any case sensitivity in the AZWQDB? 3. In the Save As Type box, click Text Files. Yes, AZWQDB is case sensitive. Note that this can 4. Click the arrow to the right of the Save In box cause valid values to not be recognized if the case is and select the drive or folder to export to. different than what is in the reference tables. 5. In the File Name box, enter the file name, and then click Export. Microsoft Access starts the Do I need to include the leading zeros on STORET Export Text Wizard. If you saved a specification CODE fields for text file submittals? when exporting this table or query previously Yes, ADEQ needs the STORET CODE of submittals to and want to load it, click Advanced, click Specs, match our database exactly. For example, a STORET and then double-click the specification. code 00010 must be submitted as 00010, not “10”. Note: At any point before clicking Finish, you can click the Advanced button to specify the Do I need to include the leading zeros on ADEQ text format to save as [Windows (ANSI) or DOS WELL NUMBER fields? OS/2 (PC-8)] date, time, and number formats; ADEQ needs the ADEQ WELL NUMBER of submittals and which columns to export. to match our database exactly. For example, an 6. Choose to create a fixed-width file, and then ADEQ WELL NUMBER of 10 must be submitted as click Next. 10 and an ADEQ WELL NUMBER of 002067 must be 7. Follow the directions in the remaining dialog submitted as 002067, not “2067”. boxes. 8. When the wizard is finished, it automatically Do header rows need to be exported with the saves a specification of the choices you made dataset for text file submittals? to the default name: Filename_ExportSpec. To No, they do not. By following the fixed width format, specify the name yourself, click Advanced, click ADEQ knows what to expect in each column. Specs, and then click Save As. You can load this specification the next time you export data Do I include data from trip blanks, field blanks, from the same table or query so you don’t have or equipment rinsate blanks? to make the same choices again. This varies with the file format for the submittal. For text files (txt), no. Again for the text file submittal,
Arizona Department of Environmental Quality 67 Groundwater Data Submittal | ATTACHMENT M (Cont.)
if a sample or result is not directly associated with data this must be communicated. With this a well and the ambient conditions of the water information, a selection of append or replace can quality it is not included in the data submittal. The be made during the Import to Live action. If records text file format water quality data should include are needed to determine what has been previously the Arizona Data Qualifiers for blanks notation if loaded, please contact the WPD Data Coordinator. applicable for the analysis run. This information should be included in the reports and laboratory Do I include field measured water quality information submitted to ADEQ for the paper files. parameters (i.e. pH, specific conductance, The EDI and Excel file format may include the field temperature etc.)? blanks, trip blanks, equipment rinsate blanks, and Yes, please include this data. Please use the sample other information. See the specific guidance for type code “F” and the appropriate STORET codes for these submittal formats. the parameter. Preferred to be a separate submittal.
Do I include data from surrogates as a record? What Sample Type code(s) must be used for field This varies with the file format for the submittal. For analysis? text files (txt), no. Again for the text file submittal, For the text file submittals the code “F”, “P”, “O” or “Q” if a sample or result is not directly associated with must be used for field analysis. If these codes are a well and the ambient conditions of the water not used and the starred fields are null, the data will quality it is not included in the data submittal. The not load in the Oracle database. The data submittal text file format water quality data should include structure has not changed for the txt file submittals. the Arizona Data Qualifiers for surrogate notation The EPI and Excel versions have modifications to if applicable for the analysis run. This information the Sample Type code for the water quality data should be included in the reports and laboratory submittal. There will be a sample type column (grab, information submitted to ADEQ for the paper low volume, passive diffusion bag (PDB) etc.) and a files. The EDI and Excel file format may include the lab purpose column (Regular, Duplicate and Split) surrogate and other information. See the specific where the information from the previous sample guidance for these submittal formats. type codes have been separated.
Does ADEQ want data that has previously been What should be done if there is concern that loaded resubmitted to create a complete up to there may have been a change in the land surface date submittal of data for the site/project? elevation when water elevation measurements ADEQ can now receive multiple batches (data files) are being taken? for loading. If the data is to replace The Well Status Types code may be reported as Z, the previous submittal this must be communicated other conditions that would affect the measured or if it is to append to the previously submitted water level. It is also suggested that the ADEQ
Arizona Department of Environmental Quality 68 Groundwater Data Submittal | ATTACHMENT M (Cont.)
Hydrologist/ADEQ Project Manager be notified of product. The measurement reported should be the this as well as a comment on the data submittal adjusted depth to groundwater which would be form. The need for a plan for collecting new the depth to liquid minus the height of free product elevation survey data for the reference measuring adjusted based upon the specific gravity differences. point should be discussed with the ADEQ The EPA document EPA 510-R-96-001 titled How Hydrologist/ADEQ Project Manager. Attention to Effectively Recover Free Product at Leaking should be given to the vertical datum used and Underground Storage Tank Site A guide for State how this datum relates to the datum for the other Regulators in Exhibit 111-10 Corrections to Compute project well’s reference measuring point data. Hydraulic Head in Wells Containing Free Product show how to obtain correct hydraulic head. In taking temperature for free product, is there a special STORET code that should be utilized? What media should I submit data in? Presently, either STORET 00010 Centigrade CD, FTP, floppy disk, flash drive or email transmittals Temperature (Degrees) or STORET 00011 are all acceptable. Well Inventory submittals will Fahrenheit Temperature (Degrees) may be used continue to be provided in one of these manners. and reported with the appropriate units for However, one of the features of the new AZWQDB the method. If free product is encountered, a is that you can request a public data submitter user default to STORET 00010 Centigrade Temperature name and password. With this you may load your (Degrees) is preferred as this is the form for Water Level (text file only) and Water Quality (text reporting the temperature when measuring the file or Excel file) data file directly in the Uploaded specific gravity using STORET 72012. File List table and receive an immediate Uploaded File Status icon and error report, if there are errors. How should the specific gravity of free This way you will have no delays in getting feedback product be determined and how should this on the quality of the data file. Once the green valid be considered when providing water level icon is received, you may email the Data Coordinator measurements? to request the data file is Imported to Live (loaded STORET codes and the associated methods in the database). Please be sure to include your 71821, 72012, 72013, 72041, 80110 and 82205 transmittal form with the e-mail. In order to keep may be used to determine the specific gravity. organization in for the data files a naming structure There is a preference that method 72012 is used of date[yyyymmdd]_Sampling Program_Site/project for this measurement and that the measurement name_data type [level or Q]_sample date range_ is taken at the temperature in the well. Since Submitting person (i.e. 20170718_WQARF_WCP this is in degrees Centigrade for this STORET, West Osborn_Q_201703_John Doe) is required. groundwater should be adjusted for the Revisions on the same day may have an alpha displacement of the groundwater by the free character follow the date such as 20170718A and
Arizona Department of Environmental Quality 69 Groundwater Data Submittal | ATTACHMENT M (Cont.)
can continue in that manner. A submittal on a request to the WPD Data Coordinator indicate what following day should use the new date in the name. specific code is needed, source agency (collecting The frequency of errors will be tracked to see what or submitting), laboratory, analytical method, topic/areas may need training or revision to the protocol, STORET, etc. guidance manual or user guide. Data files loaded to the Sample Upload Table should not be deleted If a consultant is working for a client, does this so the file flow can be tracked. Only one data file influence the collecting and reporting agency should be submitted with an e-mail. Larger files may codes reported? be placed on an FTP site and an e-mail with a log in In general, the consultant company would be the name and password may be sent to the WPD Data collecting agency and the client would be the Coordinator who will download and process the reporting agency. This may require both consultant data. and client/regulated entity or interested party to obtain source agency codes. If these are needed, How often should I submit data? please contact the WPD Data Coordinator. Sampling data should be provided to the WPD Data Coordinator at the same frequency the data is What if my laboratory method of analysis does collected. not appear in the “ACCEPTABLE LABORATORY METHODS” table? What if I discover an error after the data has been Send an e-mail to the WPD Data Coordinator giving submitted and downloaded into the Database? the method, the laboratory, and a description of Contact and inform the WPD Data Coordinator of the method. There should also be an analyte list the error. While the data cannot be deleted it can be with the CAS Number, STORET codes if known, replaced with a replacement batch. Three codes are common name and other names. A preference required to allow for data replacement. will be given to label the compound with the WQX Characteristic Name. This should be provided if What if there is not a look-up code (reference known. In some instances the STORET Attains table value) for something I need (e.g., my Group (contractors for EPA) may need to be agency)? contacted to verify or assign a WQX Characteristic Send an email to the WPD Data Coordinator giving a Name. This name is required if data loaded in the detailed description of what needs to be added. The database is later to be loaded to the Central Data ADEQ will work internally to make the addition, and Exchange (CDX) through the WQX EPA tool. You e-mail back to you the appropriate look-up code. may also check to see if the method and parameter There should be an FTP site or other means to obtain is licensed for the laboratory doing the analysis the current reference tables. If up to date copies are needed and are not available, please make a
Arizona Department of Environmental Quality 70 Groundwater Data Submittal | ATTACHMENT M (Cont.)
through the ADHS Lab Licensure web application Must there be an entry for the ANALYSIS DATE at: field even for field samples? https://app.azdhs.gov/BFS/LABS/ELBIS/ Yes, there must be an entry for the ANALYSIS Date ArizonaCertifiedlabs/LabSearchContentPage. field. For field samples you may use the sample date aspx or the date results are obtained if there is some time lag before the results are available. If not known or a method is needed for a compound, you may contact ADEQ. ADEQ What LAB NOTATION codes may be used if the will research it, add the laboratory method if results are null? appropriate, and inform you of the outcome. Only the codes ND, LT, PR, GT and NR are valid lab It will be useful if you know and provide a list notation codes. of compounds with CAS Numbers, and the laboratory reporting limit needed for decision Is the extraction date required? making. Also provide how the data will be used, Yes. If your results from the laboratory do not if it will be for general information/screening include an extraction date, please contact the purposes or enforcement monitoring/decision laboratory and the WPD Data Coordinator. In making. Non licensed methods must contain the event there is not an extraction date or screening method in the method name and concentration/digestion date for the sample, please otherwise flagged. report this in the cover for the data submittal.
If we do our own data validation, should our If the laboratory reports a Tentatively Identified codes supersede those from the laboratory in Compound (TIC), is a STORET number required? the LAB NOTATION field? Yes. The laboratory must associate the value being In general, you should report the data to the reported with some compound and the appropriate WPD exactly as the laboratory reports it to you. STORET number for the data to be loaded into the The laboratory should be using the standard database. The Arizona Data Qualifiers should be ADHS Data Qualifiers. You do have the ability to used to allow for understanding that the identity of establish Usability Originator Codes and Usability the compound is uncertain. Codes for your data. There is also an ample water quality comment field for comments. ADEQ may What if the STORET CODE look-up table has an also assign a credible data flag to data. If you have analyte that matches my analyte, but the units any questions or concerns, contact the WPD Data do not match the units of my results? Coordinator. If there is a STORET code where the analyte and the units both match, please use that STORET code. Units is one of the fields you will submit in the water
Arizona Department of Environmental Quality 71 Groundwater Data Submittal | ATTACHMENT M (Cont.)
quality data submittal. Therefore, if the analyte name be consistent with national practices and facilitate matches but the units in the STORET code don’t smoother upload of data to the EPA Central Data match, it is acceptable to use that STORET code. Exchange Database (CDX) via WQX Web, a web- However, the new data use of protocol must be unit based application designed to assist organizations consistent. Therefore if there is only one protocol for with submitting data via WQX: epa.gov/waterdata/ the compound you are reporting and this protocol water-quality-data-upload-wqx#wqxoverview.) has UG/L then only UG/L can be reported for that protocol. The protocol is generated internally from For PR (Present) – The data should not have any the Substance Name, Sample Medium, Sub Method, results value. PR is only to report present when not type, Units, Analytical Method code, Fraction and quantifiable. When there is a quantifiable value STORET code. for the result the PR code would not be used. The data may have a comment and/or Arizona Data Is there any justification I should use? Qualifier(s) for explanation. ASCII fixed-width format automatically left justifies all fields for text files (.txt). It has been found that For GT (Greater than) – The data should not have the new database handling of text file submittals any results value. The compound is present but is somewhat more liberal regarding data submittal above the quantification limit. Use typically structure. It is still preferred that text file structure for colony count and rare occasions where closely adhere to the ASCII fixed-width format. You value is above highest calibration curve point may be notified of discrepancies which still Import concentration. When not colony count, preference to Live with correct results and allowed to continue is usually for value above highest calibration point to have these deviations from the strict submittal to use highest calibration point concentration format. The new database picks the date entry out of reported in lab Reporting limit field. May have the data field rather than reading it left to right. comment and/or Arizona Data Qualifier for explanation. How are the limited lab notation codes to be used? For ND (Non Detect) – The data should not have any For LT (Less Than) – The data should not have any results value. If Lab Reporting limit modified, this results value. The concentrations may be present new lower value should be entered in lab reporting below quantification limit. The data record may field replacing the standard/expected lab reporting have comment and/or Arizona Data Qualifier for level. May have comment and/or Arizona Data explanation. (Note: This is a change from the prior Qualifier for explanation. method used for LT for Groundwater where the lower reporting limit would be reported in the NR (Not Reported) – The data should not have any result field. This practice is proposed for change to result values. NR- Not Reported.
Arizona Department of Environmental Quality 72 Groundwater Data Submittal | ATTACHMENT M (Cont.)
For Blank Lab Notation - Result is reported. Is it important to have valid ADEQ Well Numbers Compound has been quantified. in your water level and water quality data files? Yes. Please check your text file and Excel file The table requirements/comments, shown in the submittals to ensure the ADEQ Well Number field is table following, will change for the highlighted appropriately populated. The ADEQ Well Number is a areas to reflect the above unless comments to not required data element for the water level and water move forward with this proposal for the five only quality submittals. It is also required for well revision lab notation codes (GT, LT, ND, NR and PR) and submittals. blank space/null lab notation code are received. Are there any tips for text files? Is there any Operating System preference? Yes, one general action is to select the data lines and Use Chrome. If you experience issues you may try see that all are ending at the same and appropriate Internet Exployer except for 3D plotting by users space. The last line of data should have the cursor with user names and passwords. 3D Plotting uses end on that line after the last space. Select the end of Google Maps API and Google doesn’t support IE the data file to ensure you have not included blank anymore. Try Chrome or FireFox when doing 3D returns or extra spaces in some lines. Plotting. Let us know of any issues. Some examples follow:
Arizona Department of Environmental Quality 73 Groundwater Data Submittal | ATTACHMENT M (Cont.)
Arizona Department of Environmental Quality 74 Groundwater Data Submittal | Publication number: TM-21-01