AGENDA
for the
SPECIAL MEETING OF COUNCIL
May 7, 2020 9:00 a.m. Council Chambers 2 West Carling Bay Road, Nobel, Ontario
This meeting will be held ELECTRONICALLY in accordance with section 238 of the Municipal Act, 2001 which provides for electronic participation where a emergency has been declared to exist in all or part of the municipality under section 4 or 7.01 of the Emergency Management and Civil Protection Act.
If you would like to observe the meeting live please contact the Clerk’s Office via email at [email protected] prior to the meeting for instructions.
1. CALL TO ORDER
(1) ADOPTION OF AGENDA
2. DISCLOSURE OF PECUNIATY INTEREST
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3. COUNCIL CORRESPONDENCE LISTING
Pages: 6-7
Resolution 20- Moved by Seconded by
NOW THEREFORE BE IT RESOLVED that Council receives the May Council Correspondence listing.
4. ADOPTION OF MINUTES FROM PREVIOUS MEETING
Pages: 8-17
Resolution 20- Moved by Seconded by
NOW THEREFORE BE IT RESOLVED that the Minutes of the Special Meeting of Council held on April 7, 2020 be adopted.
5. BY-LAW TO APPOINT CHIEF BUILDING OFFICAL
Page: 19
2020- Moved by Seconded by
BEING A BY-LAW to appoint a Chief Building Official and authorize the execution of an employment contract.
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6. PANDEMIC UPDATE & PROVINCIAL REGULATIONS UPDATE
Pages: 19-20
(1) ROTARY CLUB GROCERY PROGRAM VIDEO https://youtu.be/JHwimNreDBU
7. DELAGATION BY-LAW AMENDMENT (2018-46)
Pages: 21-26
2020- Moved by Seconded by
BEING A BY-LAW to amend schedule “A” of by-law 2018-46 being a by-law to consolidate the delegation of powers and duties.
8. NORTH BAY PARRY SOUND DISTRICT HEALTH UNIT
Pages: 27
Resolution 20- Moved by Seconded by
WHEREAS the Town of Parry Sound passed a resolution at their April 7th 2020 Council meeting requesting that the North Bay Parry Sound District Health Unit publish statistics that provide the number of confirmed COVID-19 cases and other appropriate information for the West Parry Sound Area.
AND WHEREAS the Township of Carling agrees that there needs to be more accurate information available for the West Parry Sound Area.
NOW THEREFORE BE IT RESOLVED that the Township of Carling agrees and supports the Town of Parry Sounds Resolution.
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9. 113 ROSE ISLAND TRANSFER TO THE GEORGIAN BAY LAND TRUST
Pages:28-37
10. TENDER C-2020-01
Pages: 38-40
Resolution 20- Moved by Seconded by
NOW THEREFORE BE IT RESOLVED that upon the recommendation of the Public Works Manager, Council for the Township of Carling accepts the following tender:
C-2020-01 Supply and Application of Granular “A”, Type II “B” and HL 4 Hot Mix Asphalt to Snug Harbour to Fowler Construction for the tendered amount of $816,465.75 this being the lowest of three tenders received. .
11. GEORGIAN BAY BIOSPHERE RESERVE DONATION REQUEST
Page: 41
12. CONFIRMING BY-LAW
Page: 42
2020- Moved by Seconded by
BEING A BY-LAW to confirm the proceedings of the Special Meeting of Council held on May 7, 2020.
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13. ADJOURNMENT
Resolution 20- Moved by Seconded by
NOW THEREFORE BE IT RESOLVED that the Special Council Meeting of Council be adjourned at ______.
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COUNCIL CORRESPONDENCE Special Meeting of Council May 7, 2020
REQUESTS FOR SUPPORT
[A] Georgian Bay Biosphere Reserve Donation Request – Growing Together Program
GOVERNMENT
[B] Township of Armour Correspondence –Travel Restrictions to Small Communities
[C] Township of Armour Correspondence – Post Secondary Students in Health Care Placements
[D] The Township of North Dumfries Letter of Support – Suspended Time of use Electricity Billing
[E] The Township of North Dumfries Letter of Support – Tourism Orientated Destination
[F] The District Municipality of Muskoka Resolution – Community Gardens During COVID-19
[G] The Township of Perth South Resolution – Provincially Significant Wetlands Designation
[H] The Corporation of the Municipality of West Nipissing Resolution – Provincially Significant Wetland Designation
[I] Town of Gravenhurst Resolution – Province of Ontario Add Community Gardens, Garden Centers and Nurseries as Essential Services during the COVID-19 Pandemic
Page - 1 Special Council Agenda Package Page 6
AGENCIES/ASSOCIATIONS/OTHER
[J] West Parry Sound Health Centre Letter to Council – WPSHC COVID-19 Incident Command Message
[K] North Bay Parry Sound District Health Unit News Release – COVID 19 Testing Ramping up in North Bay Parry Sound District
[L] North Bay Parry Sound District Health Unit News Release – Ministry of Health Launches Online Portal for Individuals to Check COVID-19 Test Results
PLANNING
ENVIRONMENT
[M] Georgian Bay Biosphere Reserve Integrated Community Energy & Climate Action Plan – April 20th Meeting Minutes
PUBLIC WORKS
MISCELLANEOUS
Page - 2 Special Council Agenda Package Page 7
MINUTES
for the
SPECIAL MEETING OF COUNCIL
April 7, 2020 9:00 a.m. Council Chambers 2 West Carling Bay Road, Nobel, Ontario
Attendance
Council Members Present Mayor Konoval Councillor Murphy Councillor Gilbert Councillor Crocker Councillor Crookshank
Staff Present Kevin McLlwain, CAO/Clerk Mackenzie Taylor, Records Clerk/Deputy Clerk Gord Harrison, Fire Chief Ryan Snowball, Planner Joe Ryman, Public Works Manager Sylvia Roy, Treasurer
This meeting was held ELECTRONICALLY in accordance with section 238 of the Municipal Act, 2001 which provides for electronic participation where a emergency has been declared to exist in all or part of the municipality under section 4 or 7.01 of the Emergency Management and Civil Protection Act.
There was one member of the public who requested access to the meeting and was able to login and observe the meeting. No other requests were received. The Township attempted to electronically record the meeting but experienced technical difficulties due to the limitations of the internet connection and length of meeting.
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1. CALL TO ORDER
The Mayor called the meeting to order at 9:05 am
(1) ADOPTION OF AGENDA
The agenda was adopted as circulated
2. DISCLOSURE OF PECUNIARY INTEREST
None
3. MAYOR’S DECLERATION
Mayor Konoval declared that due to the COVID-19 pandemic and physical distancing measures ordered by the Province of Ontario that this Special Meeting of Council and all subsequent meetings of Council or Committee meetings during this crisis will take place without members of the public present in the Council Chambers. Furthermore Council will meet electronically and will endeavour to produce an electronic video recording of meetings that will be posted to our website. If any resident wishes to join the electronic meeting please contact the Clerk’s office prior to the meeting date to obtain an access code. Please note that spaces are limited and you will not be permitted to speak.
4. PROCEDURAL BY-LAW
2020-19 Moved by Councillor Gilbert Seconded by Councillor Murphy
BEING A BY-LAW to amend By-law 2019-48, being a by-law for governing the calling, place and proceedings for meetings of Council for the Township of Carling (Procedure By-law).
Carried
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5. CONSENT AGENDA
20-038 Moved by Councillor Crocker Seconded by Councillor Gilbert
NOW THEREFORE BE IT RESOLVED that consent Agenda Items 5(1) through 5(7) inclusive be adopted. Carried
(1) MINUTES OF PREVIOUS MEETINGS
a. Regular Meeting of Council
20-038.1a
NOW THEREFORE BE IT RESOLVED that the Minutes of the Regular Meeting of Council held on March 10th, 2020 be adopted. Carried
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b. Special Meetings of Council
20-038.1b
NOW THEREFORE BE IT RESOLVED that the Minutes of the Special Meetings of Council held on March 10, 2020 and March 13th, 2020 be adopted.
Carried
(2) COUNCIL CORRESPONDENCE
20-038.2
NOW THEREFORE BE IT RESOLVED that Council receives the April Council Correspondence listing. Carried
(3) REPORTS OF COMMITTEES
None
(4) STAFF REPORTS
None
(5) COMMITTEE OF THE WHOLE MOTIONS
None
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(6) REQUEST FOR SUPPORT
None
(7) SUPPLEMENTARY BUSINESS
None
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6. PLANNING FILES
(1) VIANET COMMUNICATION TOWER
20-039 Moved by Councillor Murphy Seconded by Councillor Crocker
NOW THEREFORE BE IT RESOLVED That Council prepare a letter of concurrence authorizing the construction of the telecommunications tower as proposed by Vianet, subject to the following conditions:
1) That the tower be limited to a maximum height of 60.96 metres with no increase in height permitted without going through an a proper consultation as deemed appropriate by the Township; 2) That the proposed tower not include any lighting as was indicated would be the case by Transport Canada; 3) That a gate be installed along the entire 20 metre frontage of the property for security reasons; 4) That the base of the tower and any equipment closure at the base of the tower be appropriately fenced; 5) That signage be included at the base of the tower and at the entrance to the site indicating it is a private property and no unauthorized access is permitted as well as providing Vianet’s contact information; 6) That the tower be video monitored for security purposes; and 7) That prior to the construction of the tower, Vianet comply with any requirements of the Canadian Environmental Assessment Act to the satisfaction of the appropriate federal government authority (Innovation, Science and Economic Development Canada).
Carried
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7. BY- LAWS
(1) SALE OF LAND TO 2688641 ONTARIO INC.
2020-20 Moved by Councillor Gilbert Seconded by Councillor Crookshank
BEING A BY-LAW to authorize the Corporation of the Township of Carling to Transfer Land in the Parry Sound Area Industrial Park to 2688641 Ontario Inc.
Carried
(2) MUTUAL ASSISTANCE AGREEMENT
2020-21 Moved by Councillor Gilbert Seconded by Councillor Murphy
BEING A BY-LAW to authorize the renewal of a Mutual Assistance Agreement between the Corporation of the Township of Carling, the Municipality of McDougall, the Township of McKellar, the Town of Parry Sound, the Township of Seguin, The Township of the Archipelago and the Municipality of Whitestone. Carried
8. ANNOUNCEMENTS FROM MEMBERS
Councillor Gilbert reported on an Industrial Park matter regarding a new business and Councillor Murphy reported that the Parry Sound Public Library is closed but is still doing some activities online for residents.
Council members gave their thoughts on the pandemic and how they would like to see the Township move forward.
Break 9:32 -9:49
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9. NEW AND UNFINISHED BUSINESS
(1) AWARDING OF TENDERS
Resolution 20- Moved by Seconded by
NOW THEREFORE BE IT RESOLVED that Council authorizes the Public Works Manager to accept the following tenders as recommended by the Public Work Manager:
1. C-2020-01 Supply and Application of Granular “A”, Type II “B” and HL 4 Hot Mix Asphalt to Snug Harbour to Fowler Construction for the tendered amount of $816,465.75 this being the lowest of three tenders received. 2. C-2020-02 Supply and Application of Tar & Chip to Various Roads to Duncor Enterprises for the tendered amount of $241,152.00 this being the lower of two tenders received. 3. C-202-03 Supply and Application of Granular “A” Crushed Granite to Shawanaga and Blind Bay Roads to Weeks Construction for the tendered amount of $138,634.62 this being the lowest of four tenders received.
20-040 Moved by Councillor Murphy Seconded by Councillor Gilbert
NOW THEREFORE BE IT RESOLVED that the resolution be amended to remove items 1. C-2020- 01 Supply and Application of Granular “A”, Type II “B” and HL 4 Hot Mix Asphalt to Snug Harbour to Fowler Construction for the tendered amount of $816,465.75 this being the lowest of the three tenders and be discussed as a separate resolution.
Carried
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20-041 Moved by Councillor Murphy Seconded by Councillor Gilbert
NOW THEREFORE BE IT RESOLVED that Council authorizes the Public Works Manager to accept the following tenders as recommended by the Public Work Manager:
1. C-2020-02 Supply and Application of Tar & Chip to Various Roads to Duncor Enterprises for the tendered amount of $241,152.00 this being the lower of two tenders received. 2. C-202-03 Supply and Application of Granular “A” Crushed Granite to Shawanaga and Blind Bay Roads to Weeks Construction for the tendered amount of $138,634.62 this being the lowest of four tenders received.
Carried Recorded Vote: Yes: Councillor Murphy, Councillor Crocker, Councillor Gilbert, Mayor Konoval Nay: Councillor Crookshank
20-042 Moved by Councillor Gilbert Seconded by Councillor Murphy
NOW THEREFORE BE IT RESOLVED that Council defer making a decision regarding the following tender recommendation until May, 2020.
1. C-2020-01 Supply and Application of Granular “A”, Type II “B” and HL 4 Hot Mix Asphalt to Snug Harbour to Fowler Construction for the tendered amount of $816,465.75 this being the lowest of the three tenders.
Carried Recorded Vote: Yes: Councillor Murphy, Councillor Crocker, Councillor Gilbert, Mayor Konoval Nay: Councillor Crookshank
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(2) PANDEMIC UPDATE
The Fire Chief updated Council on the COVID-19 Pandemic and answered any questions that they had.
10. CONFIRMING BY-LAW
2020- 022 Moved by Councillor Gilbert Seconded by Councillor Crocker
BEING A BY-LAW to confirm the proceedings of the Special Meeting of Council held on April 7, 2020. Carried
11. ADJOURNMENT
20-043 Moved by Councillor Gilbert Seconded by Councillor Murphy
NOW THEREFORE BE IT RESOLVED that the Special Meeting of Council be adjourned at 12:12 p.m.
Carried
______Mike Konoval, Mayor Kevin McLlwain, CAO/Clerk
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Special Council Agenda Package Page 17 THE CORPORATION OF THE TOWNSHIP OF CARLING
BY-LAW 2020-
Being a By-law to appoint a Chief Building Official and authorize the execution of an employment contract
WHEREAS, pursuant to The Building Code Act, Section 3(1), the council of each municipality is responsible for the enforcement of the Building Code Act in the municipality;
AND WHEREAS pursuant to The Building Code Act, Section 3(2), the council of each municipality shall appoint a chief building official and such inspectors as are necessary for the enforcement of this Act in the areas in which the municipality has jurisdiction.
AND WHEREAS section 8 of the Municipal Act, S.O., 2001, C25, as amended provides that the powers of a municipality shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate and to enhance the municipality’s ability to respond to municipal issues;
AND WHEREAS section 9 of the Municipal Act, S.O. 2001, c25 as amended, provides that a municipality has the capacity, rights, powers and privileges of an natural person for the purpose of exercising its authority under the Municipal Act of any other Act;
AND WHEREAS, pursuant to The Police Services Act, R.S.O. 1990, Chapter P. 15, and amendments thereto, the Council may appoint such officers and servants as may be necessary for the enforcement of the By-laws of the Municipality;
NOW THEREFORE, the Council of the Corporation of the Township of Carling hereby as follows:
1. THAT Naythan Nunes is hereby appointed as Chief Building Official for the Township of Carling effective May 18 , 2020.
2. That By-law 2015-52 hereby be repealed
3. THAT this By-law shall come into full force and effect upon the date of passage.
BY-LAW READ a first, second and third time and FINALLY PASSED in OPEN COUNCIL this 7th day of May, 2020
THE CORPORATION OF THE TOWNSHIP OF CARLING
______Mike Konoval, Mayor Kevin Mcllwain, CAO/Clerk
Special Council Agenda Package Page 18 Township of Carling
INFORMATION REPORT
Report to: Council Date of Meeting: 07 May 2020 Department: Emergency Planning Author: Gord Harrison Status: OPEN MEETING Subject: COVID-19 Response Update
RECOMMENDATION:
This Report is for information purposes only.
Report:
Current Status: Declared Emergency
The Command Group organizing the Township’s response to the COVID-19 Pandemic has been working diligently to ensure the safe provision of Municipal services. Even though some services that are normally provided have been curtailed by Provincial order or safety concerns, the majority of services are still being provided. We continue to have safe roads, operate transfer sites, pay bills and respond to emergencies. Administrative Staff are either working from home or rotating shifts in order to prevent transmission of the virus from person to person within our organization. Public Works and Fire Department personnel are adhering to social distancing and infection control protocols.
Recovery Plan: A methodology to guide our return to normality has been developed. It will work in conjunction the Province’s Framework for Recovery and be guided by risk-benefit analysis and safety procedures established by the Province of Ontario.
Operations Updates:
Construction waste, shingles and bulky items are now being accepted at the Killbear landfill;
Snug Harbour Dock will be closed until further notice;
Special Council Agenda Package Page 19 And Access Points will remain closed until further notice. This decision will be reviewed when the Essential Services List has been updated to allow Marinas to open fully.
The Fire Department is responding to medical emergencies with the exception of COVID-19 possible calls.
We continue to work with our community and municipal partners to ensure the delivery of necessities for vulnerable people and those that need to self-isolate.
Submitted by: Gord Harrison Incident Command
Special Council Agenda Package Page 20
THE CORPORATION OF THE TOWNSHIP OF THE CARLING
BY-LAW NO. 2020-
A By-law to Amend Schedule “A” of By-law 2018-46 being a By-law to Consolidate the Delegation of Powers and Duties
WHEREAS Section 8(1) of the Municipal Act, 2001, S.O. 2001, C.25, provides in part, that the powers of a municipality under the Municipal Act shall be interpreted to enable the municipality to govern its affairs as it considers appropriate; and
WHEREAS Section 23.1 (1) of the Municipal Act, 2001, S.O, C.25, authorizes a municipality to delegate its powers and duties, subject to certain restrictions; and
WHEREAS The Township of Carling Council has deemed that the delegation of certain administrative and legislative powers would contribute to the efficient management of the Township while still adhering to the principles of accountability with prevailing legislation; and
WEREAS Council deems it appropriate that the Treasurer has the discretion to wave penalty and interest as deemed appropriate; and
WHEREAS Schedule “A” of this by-law is a consolidated list of delegations of Authority
THEREFORE BE IT RESOLVED that Council of the Corporation of the Township of Carling hereby enacts as follows:
1. That Schedule “A” of By-law 2018-46 be amended to include a provision allowing the Treasurer to have discretion to wave penalty and interest as he or she deems appropriate.
READ and FINALLY PASSED in OPEN COUNCIL this 7th day of May, 2020.
THE CORPORATION OF THE TOWNSHIP OF CARLING
______Mike Konoval, Mayor Kevin McLlwain, CAO/Clerk
Special Council Agenda Package Page 21 THE CORPORATION OF THE TOWNSHIP OF THE CARLING
BY.LAW NO. 2018-+C
A By-law to Gonsolidate the Delegation of Powers and Duties
EREAS Section 8(1) of the Municipal Act, 2001, S.O. 2001 , C.25, provides in part, t the powers of a municipality under the Municipal Act shall be interpreted to enable municipality to govern its affairs as it considers appropriate; and
EREAS Section 23.1 (1) of the Municipal Act, 2001 , S.O, C.25, authorizes a nicipality to delegate its powers and duties, subject to certain restrictions; and
HEREAS The Township of Carling Council has deemed that the delegation of certain ministrative and legislative powers would contribute to the efficient management of Township while still adhering to the principles of accountability with prevailing slation; and
EREFORE BE lT RESOLVED that Council of the Corporation of the Township of ing hereby enacts as follows
1 DEFINITION:
1.1 "TOWNSHIP" shall mean the Corporation of the Township of Carling
1.2 " COUNCIL" shall mean the Council of the Township of Carling
1.3 "DELEGATE" shall mean an officer, employee, agent or body which have been delegated by by-law
1.4 "LEGISLATIVE POWERS" shall mean all matters where Council acts in a legislative or quasi-judicial function including enacting by-laws, setting policies, and exercising decision-making authority.
1.5 "MUNICIPAL ACT, 2001" shall mean the Municipal Act, 2001, S.O. 2001, c25;
1.6 "PLANNING ACT" shall mean the Planning Act, RSO 1990, CP.13
1.7 "LAME DUCK" shall mean the period of time between nomination day to Election Day and from Election Day to the end of the current term of council when it is guaranteed that fewer than 75o/o of council members will be returning for the next term of council.
O GENERAL:
2.1 Thatthis By-law may be referred to as the "Delegation of Authority By-law".
2.2 Council delegates the powers, duties, and restrictions thereto as set out in the Consolidated List of Delegation of Authority to those officers, employees, or committees listed.
2.3 Should any position identified in this by-law with a delegated authority, no longer exist in the Corporation, then the Chief Administrative Officer may in writing designate another person to assume the delegated authority.
Special Council Agenda Package Page 22 2.4 All powers and duties of Council shall remain with Council unless a power or duty has been expressly delegated by by-law.
2.5 In the event the provisions of this by-law are inconsistent with the provisions of another by-law, the provisions of this by-law shall apply.
2.6 ln the event the provisions of this by-law are inconsistent with the provisions of the Municipal Act, 2001, its Regulations or any other Act, the provisions of the Act or Regulation shall prevail.
2.7 Council shall not delegate the following powers or duties, in accordance with the limits set out in subsection 23.3 (1) of the Municipal Act, 2001. a. To appoint or remove from office an officer or the municipality whose appointment is required by the MunicipalAct, 2001; b. To pass a by-law under Parts Vlll, lX and X of the Municipal Act, 2001; c. To incorporate corporations in accordance with section 203 of the Municipal Act, 2001; d. To adopt an official plan or an amendment to an official plan under the Planning Act; e. To pass a zoning by-law under the Planning Act; f. To pass a by-law under subsections 108 (1) and (2) and 1 10 (3), (6) and (7) of the MunicipalAct, 2001; g. To adopt a community improvement plan under section 28 of the Planning Act, if the plan includes provisions that authorize the exercise of any power under subsections 28(6) or (7) of that Act or under section 365.1 of the Municipal Act, 2001; h. To adopt or amend the Township budget; or i. Any other power or duty that may be prescribed.
2.8 This by-law shall come into force and effect upon the final passing thereof at which time all by-laws, policies and resolutions that are inconsistent with the provisions of this by-law are hereby repealed insofar as it is necessary to give effect to the provisions of this by-law.
EAD and FINALLY PASSED in OPEN COUNCIL this 13th day of November,2O18.
E CORPORATION OF THE TOWNSHIP OF CARLING
Ko r nM in, CAO/Clerk
Special Council Agenda Package Page 23 Schedule "A'
Consolidated List of Delegations of Authority
Powers and Duties eleqate Enablino Bv-Law or Council Resolution General and Administration Powers ar duties as the senior administrative official Chief Administrative Officer Bv-law No.26-20L5 furniture and vehicles Chief Administrative Officer as per Procurement Bv-law Bylaw No. 41-20L6 Liouor Licr rse AoDlication or Soecial Occasion Permit Chief Administrative Officer Flre Prol ction
Authority ) take all property measures for the prevention, control ar extinguishment of fires and protection of life and property i d shall exercise all powers mandated by the Fire Protectior lnd Prevention Act The Fire Chief Fire Protection and Prevention Act
Fire and P blic Safetv Trainins The Fire Chief has the Authority to approve execution of Firp Di Bv-law fhe Manager of By-Law Enforcement has the Authority to approve 3xecution of the renewal, amendment or termination of agreements for parking enforcement Parkine Buildina and Site Plan I ,ntrol Approval Authoritv lownship Planner Sisnine Al horitv Final Subdivision Plans and Condominium Plans cAo/clerk Commenl re Authoritv for PlanninE Notices fownship Planner Taxatiol and Assessment t Appeals/Requests for Reconsideration of t/Minutes of Settlement Treasurer has authority to settle these matters 3v-law No.33-2017 Approval I tax write-otts and increases under sections 357, 358 and 359 c the MunicipalAct Treasurer Financia Chief Administrative Officer/Treasurerfhe Mayor/The Deputy Sienins A horitv for Bankins Mayor One elected official, being either the Mayor or Deputy Mayor, and one staff member, being either the Chief Administrative Sienine Ar horitv for Cheques and the Cheque Resister Officer/Clerk or the Treasurer Repeal Bv-law No. 02-20L5 Purchase r Disposition of Goods and Services Set out in Procurement By-law By-law No.41-2016 Page 1 of 2 Special Council Agenda Package Page 24 Operatio s- Enoineerino. Traffic and Parkino I I I Superintendent of Public Works is authorized to approve the Ithe Entrance \ ays or Road Access lconstruction and design of all entrances By-law No. 22-2006 the superintendent of Public Works or his/her designate is authorized to designate construction zones and Iower the rate of Speed of \ hicles Traveling in Construction Zones speed for vehicles traveling in these zones I I superintendent of Public works or his/her disignate is Ithe Road Clos 'es lauthorized to close roads in construction zoned or for special events Human I ,!sources the Chief Administrative Officer finalizes hiring decisions with the Employee Handbook approved by By-law No. 43- Hirina of I lplovees exception of the Clerk, Treasurer and the Chief Building Official 2015 the Chief Administrative Officer has the authority to apply cost of living increases to salary/wages as per November 1st Consumer Pric€ Employee Handbook approved by ByJaw No. 43- Cost of Li\ 19 and Step lncreases lndex and step increases as per the salary/wage matrix 20L5 Records rnd lnformation of Records 1,,* Department Head will seek approval of the Clerk Set out in By-law No.08-2017 Powers at I Duties regarding "the Head" under the Municipal Freedom 'lnformation and Protection of Privacy Act 1,n".,",* Set out in Bv-law No. 07-1.995 Lotterv ! cences Authority l issue lottery Iicences lTreasurer Set out in 8y-law No. 07-199b Cemeter Operations Authority lr the administration, management, care, maintena :e and improvement of the cemetery l,n" .,",* ;et out in Bv-law No.31-2014 Page 2 of 2 Special Council Agenda Package Page 25 Schedule "B" Delegation of Authority During Periods of Lame Duck 1 GENERAL 1.0 A Council shall become "Lame Duck" when it is guaranteed that fewer than 75o/o of Council members will be returning after the election. 1.2 A Council may become "Lame Duck" from nomination day to Election Day and from Election Day to the end of the current term of council 1.3 When a Council is in a "Lame Duck" position the Council shall not take on the following actions a) The appointment or removal from office of any officer of the municipality b) The hiring or dismissal of any employee of the municipality c) The disposition of any real or personal property of the municipality which has a value exceeding $50,000.00 at the time of disposal, unless the disposition was included in the most recent budget adopted by the Council before Nomination day; and d) Making any expenditures or incurring any other liability which exceeds $50,000, unless the liability was included in the most recent budget adopted by the Council before Nomination Day. 2 DELEGATION 2.1 THAT the delegation of authority will only take effect during any election where Council's authority to take action is limited due to Lame Duck ("Lame Duck period") 2.2That the Chief Administrative Officer is hereby delegated the authority to a. Approve expenditures, outside the current approved budgets exceeding $50,000.00. b. Execute the agreement of purchase and sale, pertaining to the disposition of any real or personal property of the Corporation of the Township of Carling. c. To appoint or remove from office any officer of the municipality where authority is not already delegated to the Chief Administrative Officer under section 8.2.5 of the Employee Hand Book and Policies manual. d. To repeal by-laws appointing Officers of the Township of Carling which have ceased employment with the Corporation per the authority previously granted to the Chief Administrative Officer under section 8.2.5 of the Employee Hand Book and Policies manual. 2.3 Should the delegated authority be exercised, the sitting Council shall be informed at the next regularly scheduled meeting or special meeting called for this purpose. Special Council Agenda Package Page 26 ^) ^^, TOWNOF^ fe?/ THE CORPORATION OF THE TOWN OF PARRY SOUND RESOLUTION IN COUNCIL N0. 2020- OZ<:\XXXX 032 DIVISION LIST YES N0 DATE: April 7, 2020 Councillor V. BACKMAN MOVEP-BY-- Councillor P. BORNEMAN Councillor R. BURDEN ^^ CARRIED: DEFEATED: Postponed to: Whereas in order to fight the COVID-19 virus in your community it is important to understand the status of confirmed cases in that community; and Whereas the catchment area forthe West Parry Sound Health Centre is only a portion of the area served by North Bay Parry Sound District Health Unit; Now therefore be it resolved that the North Bay Parry Sound District Health Unit publish statistics that provide the number of confirmed cases and other appropriate information for West Parry Sound and Further That this resolution be sent to: municipalities in the West Parry Sound Area; the West Parry Sound Health Centre; the Honourable Minister Christine Elliott, Minister of Health; and MPP Norm Miller. Special Council Agenda Package Page 27 Township of Carling INFORMATION REPORT Report to: Council - Special Meeting Date of Meeting: May 5, 2020 Department: Planning Manager: Ryan Snowball, Planner Status: OPEN Subject: 113 Rose Island transfer to GBLT PURPOSE: To inform Council of a potential transfer of land from Thunder Development Company Limited to the Georgian Bay Land Trust (GBLT). To seek direction from Council as to how the Township wants to proceed with the transfer of Part 1, Plan 42R- 11554 as part of the conveyance of land to GBLT. BACKGROUND: Thunder Development Company Limited is the owner of 113 Island 65C (Rose Island), being Rose Island’s large interior parcel. The property measures approximately 113 hectares (279 acres) in size. A key map is attached to this report identifying the location of the subject land. The owner is engaged with the GBLT to donate this parcel of land for conservation purposes. Upon searching title, it was determined that the Township has retained interest in an easement over Part 1 of Plan 42R-11554. This easement, being 20 metres (66 feet) in width, was established to permit access to Lots 3 and 4 Plan 42M- 574 for the purpose of constructing, maintaining, repairing or replacing sewage disposal systems on the said lots. A copy of the Transfer of Easement and a copy of Plan 42R-11554 is attached to this report. The GBLT has indicated that this easement is an impediment and would stand in the way of the conveyance. The solicitor for the owner of the subject land has advised that any encumbrances on the land, including easements, will create complications for the GBLT in securing necessary funding. To rectify this issue, legal counsel for the owner of the subject land has recommended two options: 1) The Township release the easement in its entirety, removing any rights for access over Part 1 42R- 11554; or 2) Accept a dedication (gratis) of lands forming part of the easement so it is no longer an encumbrance on the title for the subject land. Either of these options would resolve the title concern, allowing the lands to be conveyed to GBLT for long term conservation purposes. INFORMATION FOR COUNCIL: When the Plan of Subdivision (42M-574) was being reviewed by the Province in 1989, the Ministry of Environment included a requirement that a 20 metre wide vacant water access corridor be established to provide access to Lots 3 and 4 Plan 42M-574 for the purposes of moving fill material for sewage disposal Special Council Agenda Package Page 28 systems. Due to the steep frontages along these particular lots, access for equipment would have been difficult. A copy of the letter from the Ministry of Municipal Affairs to the Township, dated January 18, 1989 has been attached to this report. The Minister's conditions of draft approval were amended to include this requirement. Plan 42R-11-554 was created and the Transfer of easement was granted to the Township to afford the owners of those lots the necessary access. Prope rtv Tax I m plicati ons When title of a property is transferred to the GBLT through donation, the land becomes eligible for the Conservation Land Tax lncentive Program. Though the GBLT would assume responsibility for the property taxes, they would actually be exempt through this program. ln 2019, propertytaxes on the subject land totalled 54,601.68. Based on preliminary budget discussions and a 2020 assessment for the subject land would be 5705,000 and property taxes for the year of 2020 would total $4,840.27. This is an increase of 5239.59 from 20L9. Zoninq and Development Potential The subject land is zoned Waterfront Residential 2 (WF2) in the Township's Comprehensive Zoning By-law C500-20L1. A portion of the interior of the island is zoned Environmental Protection (EP)due to the presence of Type 1. (Critical) Fish Habitat. Although a large parcel, the subject land only includes approximately 975 metres (3,200 feet) of shoreline feet. This frontage is spread out amongst several shoreline locations. The majority of this frontage exists in an enclosed bay on the western boundary of the island. However, this bay appears to be extremely shallow in nature and access by boat may be difficult to impossible during periods of low water. An aerial image of the subject land is attached highlighting the subject land. Given the size of the subject land, the subject land would be entitled to the maximum development envelope of 750m2 of Gross Floor Area for a principal dwelling and 280m2 of total floor area for accessory structures. There is potential that the subject land could be further severed. However, frontage would limit the number of available lots which could be created. CONCTUSIONS: The mandate of the GBLT aligns with the Township's vision, goals, and objectives outlined in the Official Plan. The idea of land conservation for the purpose of natural heritage and environmental preservation is central to the makeup of the Township's waterfront areas. Given the nature of the easement and its original intent, it is recommended that the Township do not proceed with releasing the easement entirely. The owners of Lots 3 and 4 Plan 42M-574 should continue to maintain the right to use the easement for maintenance purposes given the topography of the shoreline. Accepting a dedication of the,easement would transfer it into the public domain, ensuring this access corridor remains available for future use by the owners of those lots. Respectfully Submitted, €** J**W Ryan Snowball, Planner Special Council Agenda Package Page 29 KEY MAP 113 Island 65C Special Council Agenda Package Page 30 AERIAL PHOTO 113 Island 65C Special Council Agenda Package Page 31 Special Council Agenda Package Page 32 Special Council Agenda Package Page 33 Special Council Agenda Package Page 34 Special Council Agenda Package Page 35 Special Council Agenda Package Page 36 Ministry of Ministdre des 777 Bay Street 777, rue Bay Municipal Affaires Toronto, Ontario Toronto (Ontario) Affairs municipales MsG 2E5 MsG 2E5 Ontario CF/p€c (6--2 L E.@ January 18, 1989 Rodney A. tiatt, President Thunder Development Co. 525 Eglinton Avenue East Apt. +8O1 Toronto, Ontario M4P 1N5 Subj ect : Draft Plan Approval of Subdivision Municipality: Townshlp of Carling Owner: Thunder Development Co. File No.: 49T-87014 Dear Mr. Hatt: This is to advise you that pursuant to subsectlon 50(18) of the Planning Act, 1993, the condltions of draft approval dated Octobec 26, 1988, are hereby amended by reincorporating the 20 metre wide vacant water access corridor between Lots 1 and 2 on plan #1. This amendment has been made at f_he reguest of the Ministry of the Environrnent, who have recently indicated that this corridor should remain open to afford access to Lots 3 and d for the purposes of moving fill rnaterial for sewage systems. Lots 3 and 4 have relatively steep frontages which may make access for eguipnent difflcult if this corridor is closed. If you have any guestions regarding the above, please do not hesitate to call Karen Snith, Planner, at 416-585-6128- Yours truly, Evan E. Wood, M.C.I.P- Senior Planner PIans Adnlntstrat{on Branch North and East cc Township Agent MOE oLs Special Council Agenda Package Page 37 TOWNSHIP OF CARLING REPORT FORM TARGET Presented to COUNCIL x ADMINISTRATION / FINANCE ENVIRONMENT HUMAN RESOURCES PLANNING PUBLIC WORKS x CAO OTHER Date Presented Presented by Report # May 5, 2020 Joe Ryman Subject Results of Tender Openings RECOMMENDATION That upon the recommendation of the Public Works Manager Council for the Township of Carling accepts the following Tenders: 1. C-2020-01 Supply and Application of Granular “A”, Type II “B” and HL 4 Hot Mix Asphalt to Snug Harbour to Fowler Construction for the tendered amount of $816,465.75 this being the lowest of three tenders received. INFORMATION & ANALYSIS Attached TENDER RESULTS FOR CARLING C-01, C-02, C-03 C-01 SNUG HARBOUR ROAD This tender included requesting quotes for asphalting and tar & chip surfaces. Regardless of these applications the work to be done by township forces remains the same as per below. Fowler Construction Asphalt Tar & Chip $816,465.75 $563,734.50 Special Council Agenda Package Page 38 Weeks Construction Asphalt Tar & Chip $1,201,959.40 670,511.75 Wayne Hall Const. Asphalt Tar & Chip $963,529.29 $666,204.78 Duncor Ent Tar & Chip $671,529,85 2 Work to be done by Township Forces: Blasting $60,000 Ditching $45,000 Sub-Excavation $50,000 Contingency $10,000 $165,000.00 Tender $816,465.75 Total $981,465.75 Budget $999,239 Special Council Agenda Package Page 39 DIRECTION Accept Recommendation as Reported Do Not Accept Recommendation – No Further Direction Other Direction as Follows Signature of Chairperson Special Council Agenda Package Page 40 11 James Street Parry Sound, ON Canada P2A 1T4 April 29, 2020 Dear Area Councils, We are very excited to tell you about our new program! On May 1st, we are launching the gardening program called Growing Together. The program will provide “ready-to-grow” vegetable planters for people in need in our communities. Planters can be safely delivered to program partners for pick-up by participants and be easily maintained and harvested for a healthy supplement to any diet. Growing Together will help promote food security and food sustainability in the region – a need that has increased since Covid-19. Local nurseries and garden centres are supplying 25” diameter planters filled with a variety of vegetables and herbs. Also included will be educational resources about container gardening, children’s activities, and contact information if participants need advice. Our suppliers will deliver the planters to our partner agencies, who can distribute them to the clients they support. Last week, we raised $6,000 for Growing Together. Program expenses are $100 per container, including pot, soil, plants, educational resources, and delivery. Our goal is to provide 1,000 people in need with a free vegetable planter this spring and summer - we need your help! Please consider supporting the Biosphere’s Growing Together program with a donation to help more people in our communities raise healthy produce, learn gardening skills, and enhance mental health. In these difficult times, even more people need a hand up. You can donate at gbbr.ca/donate or contact Laura Peddie at [email protected] for more information. We look forward to hearing from you! Thank you! Miigwetch! Dr. Rebecca Pollock Executive Director 705.774.0978 @GBayBiosphere GBBR.CA Special Council Agenda Package Page 41 THE CORPORATION OF THE TOWNSHIP OF THE CARLING BY-LAW NO. 2020 - To Confirm the Proceedings of the Special Meeting of Council held on May 7, 2020 The Council of the Corporation of the Township of Carling ENACTS AS FOLLOWS: [1] That action of Council at its Special Meeting held on May 7, 2020 in respect of each motion, resolution and other action taken by the Council at its meetings is, except where the prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. [2] The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary where required and the Mayor and the proper officers of the Corporation are hereby directed to execute all documents necessary in that behalf and the Clerk shall hereby be authorized and directed to affix the seal of the Corporation to all such documents. [3] This By-law shall come into force and take effect on the day of the final passing thereof. READ and FINALLY PASSED in OPEN COUNCIL this 7th day of May, 2020. THE CORPORATION OF THE TOWNSHIP OF CARLING ______Mike Konoval, Mayor Kevin McLlwain, CAO/Clerk Special Council Agenda Package Page 42