USAID LOCAL GOVERNANCE PROJECT IN

Quarterly Performance Report October-December, 2013

January 31, 2014 This report is made possible by the support of the American people through the United States Agency for International Development (USAID). The contents are the sole responsibility of the Local Governance Project and do not necessarily reflect the views of USAID or the United States Government 1

USAID LOCAL GOVERNANCE PROJECT IN TAJIKISTAN

Quarterly Performance Report October-December, 2013

Prepared for: USAID/Tajikistan, Office of Democracy & Governance Prepared by:

Contract No. AID-176-C-12-00002-00

January 31, 2014 The author’s views expressed in this publication do not necessarily reflect the views of the United States Agency for International Development or the United States Government.

Table of Contents

Abbreviations and Acronyms ...... i Executive Summary ...... 1 Project Overview ...... 2 Progress by Performance Indicators ...... 3 Result One: Strengthening the Enabling Environment to Support Sub-National Governance .... 3 Result Two: Sub-National government entities are more effective in meeting citizen’s needs .. 3 Project Activities and Accomplishments ...... 4 Monitoring and Evaluation ...... 8 Activities Planned for Quarter 2 ...... 9 Considerations and Challenges ...... 13 Annex 1: Geographic Presence ...... i Annex 2: Letter from the Antimonopoly Service ...... ii Annex 3: Jamoat Officials Trained ...... iii Annex 4: Trainings Held on MC and Financial Management ...... v Annex 5: Quarterly Performance Data Table ...... vi Annex 6: Village Development Plans (VDPs) Developed ...... vii Annex 7: Meetings Held in First Quarter ...... viii Annex 8: Gender Assessment Meetings ...... xii

Abbreviations and Acronyms

Aga Khan Foundation AKF Capacity Improvement Plan CIP Central Asian Republics CAR Chief of Party CoP Civil Servant Department CSD Civil Servants Training Center CSTC Civil Servants Training Institute CSTI Community-based Organizations CBOs District Republic of Subordinated DRS Donors Coordination Council DCC Financial Advisory Services FAS Geographic Information System GIS Gorno Badakhshon Autonomous Oblast GBAO Government of the Republic of Tajikistan GoRT Inter-ministerial Working Group IMWG Local Development Initiative LDI Mahalla Committees MCs Management Systems International MSI Ministry of Finance MoF Ministry of Foreign Affairs MFA Mountain Societies Development Program MSDSP Public Finance Management PFM Regional Development and Cooperation Strategy RDCS Small Infrastructure Projects SIPs State Service Department SSD United Nations Development Programme UNDP United States Agency of International Development USAID USAID Central Asian Republics Local Governance Project in Tajikistan LGP Village Development Plans VDPs

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Executive Summary During the first quarter of year 2, the USAID Local Governance Project in Tajikistan (LGP) gained great momentum following the approval of its Budget Modification and Year 2 Work Plan. Of note, the project succeeded in receiving the approval of the Antimonopoly Service for Procedures for Holding Public Hearings on Draft Tariffs for Commodities. The draft procedure was developed with the project’s technical assistance and discussions with the Antimonopoly Service. In addition, the project hosted two international missions for the benefit of the Inter-ministerial Working Group (IMWG). In the first, Mr. Doug Brown, Inter-Ministerial Working Group Advisor, (1) provided comments and recommendations on the IMWG Action Plan for project Year 2, and (2) initiated the design of and planning process for an international study tour, which is slated for Spring 2014. In the second, Revenue Generation Advisor, Mr. Rafkat Hasanov, presented a proposed jamoat budget model and made a presentation on the development and practical integration of the model, providing an example from jamoat . Also during the month of December, 2013, the LGP team held information sessions on the upcoming Service Delivery Improvement Program in three target jamoats in the Sughd, Khatlon, and District Republic of Subordinates (DRS) regions. Following these sessions, the Mountain Societies Development Program (MSDSP) conducted training in proposal writing for those interested in participating in the Service Delivery Improvement Program. In order to support project management and coordination, as well as gather data for a Gender Assessment and Action Plan, Ms. Kathy Julik-Heine, LGP Home Office Project Coordinator and Gender Advisor, visited the field office in Dushanbe in December. Ms. Julik-Heine met with over 15 active female MC members and jamoat deputies in jamoat Dukoni on December 19, as well as various other jamoat deputies throughout her stay, to discuss the differences and disparities in men’s and women’s participation in local government. Ms. Julik-Heine’s assessment will be finalized during the second quarter of year 2 and will include recommendations for how LGP can best integrate gender equality considerations into its activities as well impact women’s empowerment and participation in local governance in Tajikistan. During this quarter, the regional MSDSP team assisted 16 Mahalla Committees (MCs) of Nurobod district in DRS to obtain their official registration. The MCs were also encouraged to participate in regular jamoat meetings and planning sessions. Lastly, to encourage community members to participate in the jamoat planning process and to establish mechanisms for feedback, the MSDSP team conducted several meetings with jamoat authorities and conducted training on Mahalla Committee Management and Financial Management for the jamoat deputies and Mahalla Committee leaders. In addition, MSDSP developed 68 Village Development Plans (VDPs) in Khatlon, Sughd, DRS and Gorno Badakhshon Autonomous Oblast (GBAO).

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Project Overview The purpose of LGP is to enhance USAID’s assistance to the GoRT in its implementation of the 2009 Law on Local Self-Governance in a Town and Townships. At the sub-national level, the project seeks to improve the capacity of local governments to deliver communal services to citizens, particularly clean drinking water. Other project objectives include strengthening citizen’s participation in local government decision-making and public-private partnerships for service delivery. Overall, the project will foster stability, democratic practices and economic development by increasing the capacity and accountability of Tajikistan’s sub-national government. The following results were identified as key to successful implementation of the project:

Result 1: Strengthened legal enabling environment to support sub-national governance Component 1.1: Improve national-level policy and legal environment Component 1.2: Enhance capacity of national-level institutions and officials

Result 2: Sub-national government entities are more effective in meeting citizens’ needs Component 2.1: Strengthen the capacity of sub-national government officials Component 2.2: Capacity to budget, procure and manage communal services Component 2.3: Increase access to sustainable, safe drinking water

Result 3: Increased participation of constituents in sub-national government decision- making and service provision Component 3.1: Increase participatory decision-making Component 3.2: Strengthen the capacity of CBOs and private enterprises

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Progress by Performance Indicators

Result One: Strengthening the Enabling Environment to Support Sub-National Governance IR 1.1: Improve national-level policy and legal environment as it pertains to effective and accountable sub-national governance Indicator#1: Standard Indicator (2.2.3-2): Number of regulations or laws enabling local self- governance enacted (and/or amended) with USG assistance. This indicator describes the number of regulations or laws enacted (and/or amended) with USG assistance that enable local self-governance. This is an annual indicator.

Due to the efforts of the LGP, the Anti-monopoly Service of the Government of the Republic of Tajikistan approved procedures for holding public hearings on the determination of local revenue by jamoats.

Before the intervention of the project, rates for public services were determined in closed-door sessions at the district (rayon) level. Citizens felt that those determinations were arbitrary and not based on a realistic inventory of values at the jamoat level. In addition, they were set without even the opportunity for public participation or feedback. Feeling the determinations to be both arbitrary and unfair, many citizens expressed their dissatisfaction by refusing to pay for services, further hampering their provision and improvement. Referring to Article 13 of the 2009 Law on Self-Government of Towns and Townships, LGP proposed a change in the practice of the Anti- monopoly Committee to allow the determination of rules and methods for the submission, review, discussion, and approval of tariffs for commodities at the jamoat level to include citizen participation and feedback through open meetings.

Subsequent to its approval, the committee submitted the revised rule to the Anti-Corruption Commission and the Ministry of Justice for expert review, recordation in the state registry and formal promulgation. (See Annex 2: Letter from the Antimonopoly Service)

Result Two: Sub-National government entities are more effective in meeting citizen’s needs IR 2.1: Strengthen the capacity of sub-national government officials to govern more effectively Indicator#7: Number of jamoat officials trained with United States Government Assistance (USGA). This is a quarterly indicator which describes the number of jamoat officials trained with United States Government Assistance (USGA).

During the first quarter, MSDSP trained MCs and jamoat representatives on writing proposals for the Service Delivery Improvement Program. A total of 57 (45 male and 12 female) jamoat officials were trained. Also, MSDSP delivered their training module on Financial Management in select MCs. (See Annex 3) 3

Project Activities and Accomplishments The following are the major achievement of the project for the first quarter of year 2: Draft Training Plan During November, the LGP team drafted a training plan consisting of the application of Deloitte’s Performance-based Capacity Development Methodology (CYPRESS), a narrative description of the LGP approach to capacity development and training, and a tentative work plan for training activities to be conducted at the national and sub-national levels during Year 2. The plan consists of an overarching framework for targeted and tailored capacity development at the jamoat level (CYPRESS), as well as the implementation of a sustainable training-of-trainers solution, Sustainable Learning Transformation (SLT). The home office and field Training Specialists will work together during the second quarter to finalize the Training Plan and begin implementation. Inter-Ministerial Working Group Advisor Trip LGP’s IMWG Advisor’s first mission to Tajikistan was December 2 – 13, 2013. The two broad objectives of his visit were to (1) provide comments and recommendations on the IMWG Action Plan for project Year 2, and (2) initiate the design of and planning process for an international study tour, which is slated to be conducted during the first half of Year 2. To address these objectives, four specific activities were agreed upon during the mission In-Brief:

1. Conduct site visits to two of the four pilot jamoats to assess their organizational and staff capabilities for budget development and management, and determine the technical assistance and LGP activities that will be necessary 2. Review the IMWG Action Plan, consult individually with the IMWG members, and identify any adjustments that may be needed 3. Work with the LGP Budget Specialist, Legal Specialist, and Training Specialist to review current and planned activities, and propose necessary adjustments 4. Meet with the IMWG to: a. Present findings and recommendations on the IMWG Action Plan b. Discuss the short list of study tour countries, with recommendations for goals, process, and timing of the tour

Mr. Brown completed his mission with a combination of personal interviews, field visits, desk reviews of documents and reports and group meetings with the LGP program team. His field visits consisted of day trips to jamoat Yovon in and jamoat dehot K.Ismoilov in Vahdat district of DRS. The Yovon trip included meetings with jamoat officials and well as the nearby Raion Office. The K.Ismoilov trip included meetings with jamoat officials, a field inspection of the water project that was completed during the predecessor project, and discussions with the MC officials who manage the system. For both field visits, the Mr. Brown was accompanied by LGP Project Coordinator/Gender Advisor, Ms. Kathy Julik-Heine. The individual interviews with IMWG members were conducted in each member’s office, with the LGP Deputy COP and Legal Advisor present in all meetings. Mr. Brown met with the IMWG on December 12th and presented recommendations to be incorporated in their Action Plan and identified key decisions to be made between December 2013 and June 2014. He also presented options for the group’s anticipated study tour and

4 outlined logistical and time requirements that had to be satisfied to conduct the tour by the late Spring 2014. Inter-Ministerial Working Group Sessions On December 12, 2013 a meeting of the IMWG was held in LGP’s office in Dushanbe. The objective of the meeting was to:

 Inform the project team about IMWG activities during September-December, 2013  Discuss the IMWG Advisor’s recommendations for their Work Plan and options for a study tour to examine a relevant, comparable example for local governance, finance and communal services  Approval of the IMWG Action Plan

During the meeting, the group heeded the recommendations of the IMWG Advisor and approved their Action Plan. They also agreed to review a short list of potential destinations for the study tour, to be finalized by the project by the end of January. Another meeting of the IMWG was held on December 24, 2013 at the National Library in Dushanbe. The objective of this meeting was to familiarize members of the working group and pilot jamoats with the methodology and reasoning behind the proposed model budget. Mr. Rafkat Hasanov, LGP Revenue Generation Advisor, made a presentation on the development and practical integration of a jamoat budget model, providing one Figure 1: Inomov Abubakr, Member of example from jamoat shahrak Yovon. The members IMWG, Head of Administration, concluded that no significant amendments to current Ministry of Justice. legislation were necessary to realize the model. Instead, the supervising district could simply issue a resolution to regulate budgeting between the pilot jamoats and itself. Ideally, the land tax and the real estate tax collected by the jamoats should be retained by the jamoats, while additional revenues are identified. The next step for the group will be to incorporate these recommendations into the IMWG Action Plan. This could be done at the next anticipated meeting of the group, expected after the new year. A separate proposal that spontaneously arose during the meeting was for the formation of a group of technical experts under the supervision of the IMWG. The purpose of this additional group would be to resolve the many questions of a technical nature that are likely to arise with the implementation of the budget models. A concept and scope for this technical group will be developed before the next meeting of the wider IMWG. IMWG Member Regional Study Tour One of the IMWG members Abubakr Inomov, the Head of Administration within the Ministry of Justice paid a visit to jamoat shahrak Yovon in of Khatlon region from November 29-30, 2013. Previously, Mr. Inomov visited the north of the country and proposed that registration fees for marriage, birth, and death certificates be retained by jamoats, calculating that together they might constitute up to 30% of the run cost of the local government.

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Service Delivery Improvement Project Information Sessions The LGP team conducted information sessions for the upcoming Service Delivery Improvement Program in jamoat dehot of District in , jamoat dehot Dukoni of District in Khatlon region and Jamoat dehot Chorsu of Vahdat district in DRS. The objective of the session was to socialize applications and requirements with the jamoat chairman and deputies, MC members, community based organizations (CBOs) and interested private sector entities and individuals. Interested Figure 2: jamoat and MC participants will eventually develop and submit proposals Representatives in project competition for consideration. Proposal Writing Training Following the information sessions in jamoat dehot Ismoili Somoni of Ghonchi District in Sughd region, jamoat dehot Dukoni of Norak district in Khatlon region and jamoat dehot Chorsu in Vahdat district of DRS, the MSDSP conducted training on proposal writing for groups and individuals interested in participating in the upcoming Service Delivery Improvement Program. This training sought to help participants develop their proposals in line with the program guidelines. Figure 3 MC and jamoat representatives during training Technical Assistance to Registered MCs The MSDSP continued assisting MCs during the first quarter. With the support of regional MSDSP team, the LGP team assisted 16 MCs of Nurobod district in DRS region to obtain their official stamp for registration. Moreover, the LGP District Field Officers together with the regional MSDSP representatives started conducting introductory meetings with MC leadership and encouraged them to participate in regular jamoat meetings and their planning sessions. Also, some of the MCs were provided with office space and some others with corners in jamoat offices where they can meet and store their documents.

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Established Mechanisms for Citizens Participation in Planning Process To encourage citizen participation in the jamoat budget planning process and to establish mechanisms for feedback, the MSDSP team conducted several meetings with jamoat authorities and MC leaders. The MSDSP’s LGP team collected information on the potential participants as well as trainings packages (modules, guidelines, participants, agenda, etc.) and delivered trainings for jamoat deputies, MC leaders, and jamoat representatives. MSDSP conducted training on “Mahalla Committee Management Figure 4 Participants during Group Discussion and Financial Management” in the targeted jamoats. The discussions with jamoat heads and MC representatives explored different means of introducing feedback mechanisms. The MC representatives were actively involved in the meetings and events held by the jamoats. The effort towards greater transparency has been coupled with the creation of Village Development Plans (VDPs). 58 VDPs have been developed to date and finalized in the Khatlon, DRS, Sughd, and GBAO Regions. (See Annex 6)

Gender Advisor Visit and Assessment Figure 2: Community members developing VDPs Ms. Kathy Julik-Heine, LGP Home Office Project Coordinator and Gender Advisor, visited the field office in Dushanbe during December of the first quarter to support project management and coordination, as well as gather data for a Gender Assessment and Action Plan, included in the project’s second year Work Plan. Ms. Julik-Heine met with over 15 active female MC members and jamoat deputies in jamoat dehot Dukoni in Norak District of Khatlon on December 19 as well as various other jamoat deputies throughout her stay to discuss the differences and disparities in men’s and women’s participation in local governments. Ms. Julik-Heine also met with over a dozen members of local and international NGOs which focus on gender equality in Tajikistan, including Ms. Guljahon Bobosodykova, chairperson of the Coalition of NGOs From Figure 5: Gender Advisor meeting Equality de-jure to Equality de- facto. Ms. Julik-Heine’s with female MC member and assessment will be finalized during the second quarter of year jamoat deputies in jamoat dehot 2 and will include recommendations for how LGP can best Dukoni, Norak integrate gender equality considerations into its activities as well impact women’s empowerment and participation in governance in Tajikistan.

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Monitoring and Evaluation The M&E specialist updated the Performance Management Plan (PMP) and submitted it to the LGP Contracting Officer’s Representative (COR). Upon the COR’s request, PMP indicators were matched with the contract and returned for further review and approval. In addition, the M&E specialist completed a portion of the Data Quality Assessment (DQA) Sheet upon USAID’s request as well as drafted Performance Indicator Reference Sheets (PIRS). Once the project receives final approval on the indicators, the reference sheets for all indicators will be finalized and shared with USAID. The M&E specialist assisted the Home Office GIS specialist in finalizing content for the Geographic Information Systems (GIS) database. The M&E team looks forward to employing the GIS Activity Database during Years 2 – 5 to monitor, track, and organize progress against plan and project activities. The M&E specialist prepared all monthly reports during the project’s first quarter and submitted them to USAID.

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Activities Planned for Quarter 2 Following activities are planned for the second quarter:

Task Tentative Date Location Responsibility Result One: Strengthening the enabling environment to support sub-national governance Intermediate Result 1.1 Enabling legal environment for local government fiscal reform Sub Intermediate Result: Improving the Enabling Environment for Local Governance by Resolving Legal Contradictions Provide short trainings to IMWG TBD Dushanbe International STTA members

Conduct regular working sessions January- March, Dushanbe Bakhtiyor Inamov; for IMWG and experts 2014 Lola Kudusova Conduct Tax –budget legislation January-March, Dushanbe Lola Latypova review to develop recommendations 2014 for the introduction of amendments, if needed for implementation of jamoat budget

Assist in drafting a Government March-May, 2014 Dushanbe Bakhtiyor Inamov; Decree on the introduction of Lola Kudusova jamoat budget model of towns and townships

Assist in releasing Instructions on January-March, Dushanbe Bakhtiyor Inamov; temporary conditions to change the 2014 Lola Kudusova, Local financing mechanism of pilot experts districts and jamoats through the single treasury account

Intermediate Result 1.2 Enabling legal environment for water management reform and privatization of water services Sub Intermediate Result: Improving the Enabling Environment for Local Governance for water services Conduct analysis of water policy and TBD Dushanbe Subject to Home Office propose recommendations for decision on position of streamlining Water Policy Specialist Conduct round table discussions on February- May, Dushanbe improving the legal environment for 2014 effective water management

Develop recommendations on February- May, Dushanbe models of water supply system 2014 management, based on different property types

Result Two: Sub-national government entities are more effective in meeting citizen's needs

Intermediate Result 2.1: Local officials are trained to implement new functional divisions and budgetary authorities

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Task Tentative Date Location Responsibility Sub Intermediate Result: Improving the Practice of Local Government through Enhanced Organizational Development Conduct Workshop on the Legal February-March Ghonchi district in Dilshod Mulloev, Zilya Basis of Local Self-Governance Sughd Shomakhmadova, (including organization of jamoat Regional Coordinador work) in Ghonchi

Conduct Workshop on the Legal February-March Dilshod Mulloev, Zilya Basis of Local Self-Governance in Khatlon Shomakhmadova, (including organization of jamoat Regional Coordinador, work) in Temurmalik Savri Kurbonbekova Conduct Workshop on Legal Basis February-March district in Dilshod Mulloev, Zilya of Local Self-Governance (including Khatlon Shomakhmadova, organization of jamoat work) Jilikul Regional Coordinador Conduct workshop on theory and March Shugnon district in Lola Kudusova, practice of budget development (for GBAO Dilshod Mulloev, Habib jamoats in Shugnon) Vatanshoev

Conduct workshop in theory and March Roshtkala district in Lola Kudusova, practice of budget development (for GBAO Dilshod Mulloev, Habib jamoats in Roshtkala) Vatanshoev

Conduct workshop in theory and March- April Jilikul district in Lola Kudusova, practice of budget development ( for Khatlon Dilshod Mulloev, the jamoats in Jilikul) Regional Coordinador

Conduct workshop on effective March- April Ghonchi district in Shuhrat management of water supply Sughd Razikov/Ahmad service in rural areas and tariffs Khairulaev Dilshod setting (districts of Ghonchi) Mulloev, Regional Coordinador

Conduct workshop on effective March- April Norak district in Shuhrat management of water supply Khatlon Razikov/Ahmad service in rural areas and tariffs Khairulaev Dilshod setting (districts of Norak) Mulloev, Regional Coordinador

Adapt CYPRESS capacity building March Jamoat dehot Home Office Training program to the local conditions of Ghoziyon in Specialist, Dilshod pilot jamoats(jamoat dehot district of Mulloev, Regional Ghoziyon) Sughd Coordinador Adapt CYPRESS capacity building March Jamoat dehot Home Office Training program to the local conditions of Chorsu in Vahdat Specialist, Dilshod pilot jamoats (jamoat dehot Chorsu) district of DRS Mulloev, Regional Coordinator

Intermediate Result 2.2: Improved water management and delivery mechanism Sub Intermediate Result: Improving the Practice of Local Government through Enhanced Service delivery

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Task Tentative Date Location Responsibility Conduct inventory and technical Subject to the jamoat dehot Suyar Yakubov assessment of water infrastructure approval of Ghoziyon, B. in pilot jamoats and prepare report revised Grant , and recommendation Manual and Sughd instructions Conduct project competition in TBD jamoat dehot Shuhrat Razikov jamoat dehot Chorgul Chorgul, Yovon district, Khatlon Conduct project competition in TBD jamoat dehot Shuhrat Razikov jamoat dehot Khumdon Khumdon, Norobod district, DRS Identify and prepare technical TBD jamoat dehot Suyar Yakubov specifications for drinking water Dukoni, Norak Eraj Akrami infrastructure projects district, Khatlon Identify and prepare technical TBD Jamoat dehot Ismoili Eraj Akrami specifications for drinking water Somoni in Ghonchi Suyar Yakubov infrastructure projects district, Sughd

Identify and prepare technical TBD jamoat dehot Suyar Yakubov specifications for drinking water Khumdon, Norobod infrastructure projects district, DRS Identify and prepare technical TBD jamoat dehot Suyar Yakubov specifications for drinking water Ghoziyon, B. infrastructure projects Ghafurov district, Sughd Identify and prepare technical TBD Jamoat dehot Suyar Yakubov specifications for drinking water Chorsu, Vahdat infrastructure projects district, DRS

Identify and prepare technical TBD Jamoat dehot Suyar Yakubov specifications for drinking water Chorgul, Yovon infrastructure projects district, Khatlon

Solicit, evaluate, award and monitor TBD Jamoat dehot Eraj Akrami infrastructure projects in select Dukoni, Norak Suyar Yakubov jamoats.(jamoat dehot Dukoni) district, Khatlon

Solicit, evaluate, award and monitor TBD Jamoat dehot Ismoili Eraj Akrami infrastructure projects in select Somoni in Ghonchi Suyar Yakubov jamoats district, Sughd Solicit, evaluate, award and monitor TBD jamoat dehot Eraj Akrami infrastructure projects in select Ghoziyon, B. Suyar Yakubov jamoats. Ghafurov district, Sughd

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Task Tentative Date Location Responsibility Solicit, evaluate, award and monitor TBD Jamoat dehot Eraj Akrami infrastructure projects in select Chorsu, Vahdat Suyar Yakubov jamoats. district, DRS Solicit, evaluate, award and monitor TBD Jamoat dehot Eraj Akrami infrastructure projects in select Chorgul, Yovon Suyar Yakubov jamoats. district, Khatlon

Result Three: Increased participation of constituents in sub-national government decision-making and service provision Intermediate Result 3.1: Increased formal interaction between government and civil society Sub Intermediate Result: Increasing Public Participation in Defining the Strategic Vision of a Jamoat Technical support and assistance to January- LGP targeted Jamoats MSDSP the established and registered MCs March, 2014

Establish and put in practice January- LGP targeted Jamoats MSDSP mechanisms for regular March, 2014 participation in planning process

Facilitation of Jamoat Development March 3-June, LGP targeted Jamoats MSDSP Planning based on VDP priorities 2014

Conduct training for jamoat February- May, LGP targeted Jamoats MSDSP authorities, deputies and community 2014 members on public engagement and feedback

Design and put in practice public March-May, LGP targeted Jamoats MSDSP awareness initiatives on local 2014 governance issues

Intermediate Result 3.2 Well functioning formal communication platform for water service suppliers and consumers established Sub Intermediate Result: Increase Public Participation in Improving Basic Services Design public awareness initiatives January- LGP targeted Jamoats MSDSP on consumers responsibilities and March, 2014 water fee issues Monitoring and Evaluation (M&E)

Weekly and Monthly Reports January- Dushanbe Mussarat Perveen March, 2014 Quarterly Performance Report January- Dushanbe Mussarat Perveen March, 2014

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Considerations and Challenges Project implementation waned slightly at the start of the first quarter of Year 2 as the project team waited for approval from USAID of the realigned budget and approval from the country office in Dushanbe of the project’s second year work plan. The conclusion of the presidential election at the beginning of the November freed up local government officials to concentrate more on their long term development as opposed to campaigning, which enabled LGP to accelerate project activities and gain momentum going into the end of the calendar year.

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Annex 1: Geographic Presence Figure 6: LGP Partner Districts A total of 20 jamoats in 10 districts were selected to be recipients of project assistance. LGP gathered information and data across all , including geographic, demographic, economic and financial information to identify potential target districts. The following jamoats were being selected after application of the methodology described in the project’s USAID-approved site selection plan.

Table 1: LGP Target Jamoats

Tajikistan LGP Target Jamoats

Number District Jamoat shahrak Jamoat dehot

1 Gonchi Gonchi

2 B. Gafurov Gafurov Gozien

3 Jilikul 20 solagii Tojikiston Jilikul Dukoni 4 Norak - Puli Sangin 5 Temurmalik Sovet Boboi Yunus

6 Yovan Yovan Chorgul K. Ismoilov 7 Vakhdat - Chorsu 8 Nurobod Darband Khumdon Roshtkala 9 Roshtkala - Tusien Shirinjonov 10 Shugnon - Suchon Total 6 14

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Annex 2: Letter from the Antimonopoly Service

ANTIMONOPOLY SERVICE UNDER THE GOVERNMENT OF THE REPUBLIC OF TAJIKISTAN 37, Bokhtar street, Dushanbe city, 734002; Tel. (992-372) 221-37-54; 227-99-93 No.102 22 November, 2013

To: Lamar Cravens Chief of Party, USAID’s Local Governance Project

The Antimonopoly Service under the Government of the Republic of Tajikistan reviewed the draft PROCEDURE (RULES) FOR HOLDING PUBLIC HEARINGS ON DRAFT TARIFFS FOR COMMODITIES (WORK, SERVICES) OF NATURAL MONOPOLY ENTITIES, which was developed by the technical assistance of USAID’s Local Governance Project. The Antimonopoly Service would like to thank for the support and promotion of initiatives in the improvement of communal services. This procedure was developed considering changes and additions in the Article 13 of the Law of the Republic of Tajikistan “On local self-government of towns and townships” on expansion of authorities of the jamoats, which determines the rules and methods for the submission, review, discussion and approval of tariffs for commodities (work, services) of natural monopoly entities. Aiming to improve management of water supply system, which are built by the international organizations, the Antimonopoly Service supported the development of PROCEDURE (RULES) FOR HOLDING PUBLIC HEARINGS ON DRAFT TARIFFS FOR COMMODITIES (WORK, SERVICES) OF NATURAL MONOPOLY ENTITIES in water supply and sewage services and approved it by the request of the head of Antimonopoly services under the Government of the Republic of Tajikistan. This document was further sent to the Agency on state financial control and fight against corruption of the Republic of Tajikistan and the Ministry of Justice of the Republic of Tajikistan for the expert review, state registration and inclusion into the state register of legal and regulatory acts of the Republic of Tajikistan. Head of the Agency Signed H. Taghoimurodov

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Annex 3: Jamoat Officials Trained

S. Date Location Total Male Female Theme No participants 1. December jamoat dehot Ghoziyon, 1 1 0 MC and Financial 18-19, 2013 B. Ghafurov, Sughd Management 2. December jamoat shahrak 1 1 0 20-21, 2013 Ghafurov, B. Ghafurov, Sughd 3. December Jamoat dehot Ismoili 4 4 0 Project Designing 4-5, 2013 Somoni , Ghonchi Training district, Sughd

4. December Jamoat dehot Ismoili 3 3 0 MC and Financial 20-21, 2013 Somoni , Ghonchi Management district, Sughd 5. December jamoat shahrak 2 2 0 22-23, 2013 Ghonchi, Sughd

6. December jamoat shahrak 20 6 3 3 17-18, 2013 Solagi Tojikiston, Jilikul district, Khatlon

7. December Jamoat dehot Jilikul, 6 4 2 19-20, 2013 Khatlon

8. December Jamoat dehot Chorgul, 3 2 1 21-22, 2013 Yovon district, Khatlon

9. December Jamoat shahrak Yovon 3 1 2 23-24, 2013 ,Khatlon 10. December Jamoat dehot Chorsu , 5 4 1 11-11, 2013 Vahdat district, DRS 11. December Jamoat dehot K.Ismoil 4 4 0 13-14, 2013 ,Vahdat district, DRS 12. December Jamoat dehot Khumdon 4 4 0 15-16, 2013 of Nurobod district, DRs

13. December Jamoat dehot Chorsu , 2 2 0 Proposal 20-21, 2013 Vahdat district, DRS Designing Workshop 14. December Jamoat dehot Dukoni , 1 1 0 10-11, 2013 Norak district, Khatlon 15. December Jamoat dehot Puli 2 1 1 MC and MC 17-18, 2013 Sangin , Norak district, Financial Khatlon Management 16. December Jamoat dehot Dukoni , 1 1 0 17-18, 2013 Norak district, Khatlon 17. December Jamoat dehot 4 3 1 23-24, 2013 Boboyunus of Temurmalik district,

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S. Date Location Total Male Female Theme No participants Khatlon

18. December jamoat shahrak Soviet, 3 3 0 25-26, 2013 Temurmalik district, Khatlon 19. December jamoat dehot Suchon, 1 0 1 17-18, 2013 Shugnon district, GBAO 20. December jamoat dehot 1 1 0 19-20, 2013 Shirinjonov Shugnon district, GBAO TOTAL: 57 45 12

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Annex 4: Trainings Held on MC and Financial Management

S.No Date Location Participating Theme 1. December 10-11, 2013 Jamoat dehot Chorsu, 20 Vahdat district

2. Jamoat dehot Khumdon in December 15-16, 2013 26 Nurobod district

3. December 16-17, 2013 Jamoat dehot Puli Sangin, 30 Norak district 4. December 17-18, 2013 jamoat shahrak 20 Solagi 28 Tojikiston, Jilikul district 5. December 17-18, 2013 Jamoat dehot Suchon, 20 MC and Financial Shugnon district Management 6. December 18-19, 2013 Jamoat dehot Ghoziyon, 27 Ghafurov district 7. December 19-20, 2013 Jamoat dehot Jilikul , Jilikul 27 District 8. December 19-20, 2013 Jamoat dehot Shirinjonov , 19 Shugnon District 9. December 20-21, 2013 Jamoat dehot Dukoni, 27 Norak district 10. December 20-21, 2013 Jamoat shahrak Ghafurov, 22 Ghafurov district 11. December 20-21, 2013 Jamoat dehot Ismoili 20 Somoni, Ghonchi district 12. December 21-22, 2013 jamoat dehot Chorgul, 27 Yovon district 13. December 23-24, 2013 Jamoat shahrak Yovon, 28 Yovon district 14. December 23-24, 2013 jamoat dehot Boboi Yunus, 25 Temurmalik district 15. December 25-26, 2013 jamoat shahrak Soviet, 27 Temurmalik district 16. December 22-23, 2013 jamoat shahrak Ghonchi, 22 Ghonchi district 17. December 23-24, 2013 jamoat dehot Roshtkala, 18 Roshtkala district 18. December 19-20, 2013 jamoat dehot Tusiyon, 14 Roshtkala district Total 427

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Annex 5: Quarterly Performance Data Table

Indicator Performance Unit of Baseline FY02 Achievement Remarks # Indicator measure Targets Targets 1 Standard # 0 03 01 Anti-monopoly Service Indicator (2.2.3- of the Government of 2): Number of the Republic of regulations or Tajikistan approved laws enabling procedures for holding local self- public hearings on the governance determination of local enacted (and/or revenue by jamoats. amended) with USG assistance. 7 # of jamoat # 0 110 57 The Mountain officials trained Societies Development with USGA Program (MSDSP) trained MCs and jamoat representatives on writing proposals for infrastructure projects. MSDSP delivered their training module on Financial Management in select MCs

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Annex 6: Village Development Plans (VDPs) Developed

Region District Jamoat # of MCs Total conducted VDPs VDPs conducted in Quarter I SOGHD Ghonchi Jamoat shahrak 7 7 1 Ghonchi Jamoat dehot Ismoili 8 8 0 Somoni Ghafurov Jamoat shahrak 6 6 6 Ghafurov Jamoat dehot 9 9 0 Ghoziyon

KHATLON Yovon Jamoat shahrak 10 10 10 Yovon jamoats dehot 5 5 5 Chorgul Norak Jamoat dehot Puli 8 8 0 Sangin Jamoat dehot Dukoni 8 8 0 Jilikul Jamoat dehot Jilikul 8 8 2 Jamoat shahrak 20 8 8 8 Solagi Tojikiston Temurmalik Jamoat shahrak Sovet 8 8 8 Jamoat dehot Boboi 8 8 8 Yunus

DRS Nurobod Jamoat shahrak 1 1 0 Darband Jamoat dehot 15 9 3 Khumdon

Vahdat Jamoat dehot Karim 9 6 3 Ismoilov Jamoat dehot Chorsu 7 4 1

GBAO Shugnon jamoat dehot 6 6 0 Shirinjonov Jamoat dehot Suchon 9 9 0 Roshtkala Jamoat dehot 8 8 0 Roshtkala Jamoat dehot Tusiyon 7 7 3

TOTAL CONDUCTED: 143 58 Leftover: 12

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Annex 7: Meetings Held in First Quarter

Province Date Objectives of Participants Results meeting

Jamoat November Study the jamoats civil 1. Abubakr Inamov, Jamoat's civil and shahrak 29-30, and notarial Head of Civil, notarial registration Yovon, 2013 registration process Economic and Social process was learned Khatlon Legislation and report was Region Department of prepared Ministry of Justice of RT, member of the Inter-ministerial working group

Bobojon November Introduce LGP to 1. Lamar Cravens, The project was Ghafurov 29-30, Samajon M. Sattorov Chief of Party(COP), introduced to the District in 2013 ,the newly appointed LGP newly pointed Sughd Chairman of B.Gafurov 2. Bakhtiyor Inamov , Chairman of region District Deputy Chief of B.Gafurov District Party(DCOP), LGP 3. Samajon M. Sattorov, Chairman of District B.Ghafurov Jamoat November The regional 1. Mirzo Azizov – Participants of the dehot 22, 2013 coordinator for Khatlon chairman of the meeting considered Chorgul in conducted a meeting jamoat council, the CIP content and Yovon in jamoat dehots to deputy from polling its matrix activities district of present drafted station #7 and decided to Khatlon Capacity Improvement 2. Aliev – incorporate it into the region Plan to the jamoat’s jamoat deputy from jamoat’s work plan. employees and council polling station #3 members. 3. Said Ismoilov - jamoat deputy from polling station #1 4. Saifiddinov M. - jamoat deputy from polling station #9 5. Ulfatov M. - jamoat deputy from polling station #14 6. Shohimardonov Yu. - jamoat deputy from polling station #19 7. Jobirova Z. - jamoat deputy from polling station #5 8. Rahim Soliev - LGP Regional Coordinator, Khatlon Region

Yovon December To discuss the activity 1. Rajabov Rajabali, Jamoat's civil and district, 4, 2013 of working group and Member of IMWG notarial registration Khatlon goals of study tour to Head of process was learned region learn the international administration of and report was experience of local Yovon district,Khatlon prepared government. Role of 2. Kathy Julik-Heine

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Province Date Objectives of Participants Results meeting

district administration Deloitte Consulting in managing the local 3. Doug A. Brown, budget. International STTA (WG Advisor), LGP 4. Bakhtiyor Inamov, Deputy Chief of Party, LGP 5. Lola Latypova, Legal specialist, LGP Jamoat December To discuss the activity 1. Hasanov Kahorbek, Results of the shahrak 4, 2013 of jamoat on budgeting Chairmen of Jamoat meeting show that Yovon and budget shahrak Yovon jamoat and district ,Khatlon management issues 2. Mukim, authority is ready to region (expenditures Secretary of Jamoat implement the estimates), the role shahrak Yovon models of jamoat and participations of 3. Jurahonov Asliddin, budget on pilot deputies of jamoats, Deputy head of basis. the vision of the Head finance department of the jamoats on pilot ,Yovon district implementation the 4. Nozirov Loik, Taxes models of jamoat specialist, Jamoat budget. shahrak Yovon. Participation of women 5. Kathy Julik-Heine in managing of jamoat Deloitte Consulting activities. LLP 6. Doug A. Brown, International STTA (WG Advisor), LGP 7. Bakhtiyor Inamov, Deputy Chief of Party, LGP 8. Lola Latypova, Legal specialist, LGP Jamoat December To discuss the activity 1. Khusniddin Shirinov, Results of the dehot K. 5, 2013 of jamoat on Chairman of jamoat meeting show that Ismoilov, budgeting and budget dehot K. Ismoilov of jamoat is ready to Vahdat, DRS management issues Vahdat district implement the (expenditures 2. Fathiddin Siddikov, models of jamoat estimates), providing Land Specialist , budget on pilot the services to jamoat dehot K. basis. population, the role Ismoilov of Vakhdat Jamoat and MC of and participations of district Shuri bolo are deputies of jamoats, 3. Solikhov S, Chief effectively managing the vision of the Head accountant at jamoat the water service of the jamoats on pilot dehot K. Ismoilov of facilities system. implementation the Vahdat district models of jamoat 4. Kathy Julik-Heine budget. Deloitte Consulting Participation of women LLP in managing of jamoat 5. Doug A. Brown, activities. International STTA Presentation of the (WG Advisor), LGP work of jamoat on 6. Bakhtiyor Inamov, managing the water Deputy Chief Of service facilities Party, LGP ix

Province Date Objectives of Participants Results meeting

system in Shuri bolo 7. Eraj Akrami, Grant village. coordinator, LGP Dushanbe December To discuss the activity 1. Hirsandmurod The President 6, 2013 of working group and Mirzoev –President Administration is goals of study tour to administration, Head supporting the learn the international of the IMWG implementation of experience of local 2. Doug A. Brown, the models of jamoat government. The International STTA budget on pilot vision of the President (WG Advisor), LGP basis. Administration on pilot 3. Bakhtiyor Inamov, implementation the Deputy Chief of Party, models of jamoat LGP budget. 4. Lola Latypova, Legal specialist, LGP Tax December To discuss the activity 1. Rustam Jabborov- Tax Committee is Committee 9, 2013 of working group and Deputy of the Tax supporting the Office , goals of study tour to Committee implementation of Dushanbe, learn the international 2. Doug A. Brown, the models of jamoat experience of local International STTA budget on pilot government. The (WG Advisor), LGP basis. vision of the Tax 3. Bakhtiyor Inamov, Committee on pilot Deputy Chief of Party, implementation the LGP models of jamoat 4. Lola Latypova, Legal budget. specialist, LGP Ministry of December To discuss the activity 1. Abubakr Inomov, Abubakr Inomov Justice of 9, 2013 of working group and Head of Civil and emphasized that the RT, goals of study tour to Social legislation capacity of the Dushanbe learn the international Department at the jamoats need to be experience of local Ministry of Justice of build. The Ministry of government. The RT Justice is supporting vision of the Ministry 2. Doug A. Brown, the implementation of Justice of RT on International STTA the models of jamoat pilot implementation (WG Advisor), LGP budget on pilot the models of jamoats 3. Lola Latypova, Legal basis. budget. Specialist, LGP Ministry of December To discuss the activity 1. Umed Davlatzod - Umed Davlatzod Economic 11, 2013 of working group and Deputy Head at the supports building Development goals of study tour to Ministry of the Jamoat budget and Trade study the international Economic capability and thinks Office, experience of local Development and that the cooperation Dushanbe government. The Trade of RT with the Ministry of vision of the Ministry 2. Doug A. Brown, Finance of RT is of Economic International STTA critical. Development and (WG Advisor), LGP The Ministry of Trade of RT on pilot 3. Bakhtiyor Inamov, Economic implementation the Deputy Chief of Party, Development and models of jamoats LGP Trade of RT is budget. 4. Lola Latypova, Legal supporting the specialist, LGP implementation the models of jamoats budget on pilot basis. x

Province Date Objectives of Participants Results meeting

Dushanbe, December Meeting of IWG: 1. Mirzoev The IMWG’ Work LGP office 12, 2013  Information about Khursanmurod, Plan has been the IMWG activities President approved. for the period of office,Dushanbe The September – 2. Mirzoev Djafar- recommendations of December 2013 President international  Discussing the office,Dushanbe consultant on the recommendations 3. Djabborov R.-Tax IMWG’ Work plan of international committee,Dushanbe discussed. consultant on the 4. Najmiddinov A- State IMWG’ Work plan Investment and organizating a Committee,Dushanbe study tour to learn 5. Rajabov Rajabali, international Yovon district experience of local 6. Homidov Sultonsho, governance, Ministry of economic including finance development,Dushan and communal be services issues. 7. Munisa Vahobova,  The IMWG’ Work LGP COR,USAID Plan approval. 8. Lamar Cravens-COP LGP 9. Kathy Julik-Heine- LGP; 10. Douglas A. Brown, International STTA (WG advisor),LGP 11. Bakhtiyor Inamov, DCOP, LGP; 12. Lola Kudusova, Finance specialist, LGP 13. Lola Latypova, Legal specialist, LGP

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Annex 8: Gender Assessment Meetings

Date Organization Meeting Participants Position

12/4/2013 Jamoat shahrak Yovon Rajabov Rajabali, Head of NA Administration Hasanov Kahorbek, Chairmen of Jamoat, Sharipov Mukim, Secretary of Jamoat Jurahonov Asliddin, Deputy of Head Finance Nozirov Loik, Tax Specialist

12/5/2013 Vakhdat District Khusniddin Shirinov, NA Jamoat Chairman, K. Ismoilov Fathiddin Siddikov, Land Specialist, K. Ismoilov Solikhov S., Chief Accountant, K. Ismoilov

12/12/2013 USAID Munisa Vahobova COR

12/16/2013 USAID Lyla Andrews Bashan Democracy, Governance, Health Education Lead

12/16/2013 UN Women Barno Mukhamadieva National Programme Officer UN Women in Tajikistan

12/18/2013 Coalition of NGOs From Guljahon Bobosodykova Chairperson Equality de-jure to Equality de- facto“

12/20/2013, OSCE Barbara Davis Gender and Anti- 10:30am Trafficking Officer

12/20/2013, 1pm League of Women Zebo Sharifova Executive Director Lawyers

12/20/2013, NGO “Fidokor”; Human Dilbar Khalilova Head 3:30pm Rights Center

12/20/2013, Aga Khan Foundation Ghulomsho Lutfaliev 9:30am

12/19/2013 Jamoat dehot Dukoni Sharipova Kurbongul Mahalla Committee ,Norak district in Khatlon Musafarshoeva Gulmo Representatives Tabarova Guldasta Sobirova Saltanat Mamadhonova Safarali Dodohonova Azizmo

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Date Organization Meeting Participants Position

12/19/2013 Jamoat dehot Dukoni Bobieva Shahlo Jamoat Officials ,Norak district in Khatlon Sidikova Anzurat Sharipova Zulfia Holova Caida Karaeva Bozorgul

12/19/2013 Norak City Official Nazarova Gulizor Deputy Chairmen of Norak City

12/3/2013 Tajikistan LGP Savriniso Kurbanbekova Local Governance Field Coordinator

11/18/2013 Tajikistan LGP Lamar Cravens Chief-of-Party

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