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Board Meeting Packet BOARD OF DIRECTORS Board Meeting Packet November 6, 2018 Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH MEMO to the BOARD OF DIRECTORS (510) 569-1417 FAX EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors DENNIS WAESPI The Regular Session of the NOVEMBER 6, 2018 President - Ward 3 Board Meeting is scheduled to commence at 1:00 p.m. at the EBRPD Administration Building, AYN WIESKAMP 2950 Peralta Oaks Court, Oakland Vice President - Ward 5 ELLEN CORBETT Treasurer - Ward 4 DEE ROSARIO Secretary - Ward 2 Respectfully submitted, WHITNEY DOTSON Ward 1 COLIN COFFEY Ward 7 BEVERLY LANE Ward 6 ROBERT E. DOYLE General Manager ROBERT E. DOYLE General Manager P.O. Box 5381 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 569-1417 FAX www.ebparks.org AGENDA REGULAR MEETING OF NOVEMBER 6, 2018 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of the East Bay Regional Park 11:00 a.m. ROLL CALL (Board Conference Room) District will hold a regular meeting at District’s Administration Building, 2950 PUBLIC COMMENTS Peralta Oaks Court, Oakland, CA, commencing at 11:00 a.m. CLOSED SESSION for Closed Session and 1:00 p.m. for Open Session on Tuesday, November 6, 2018. A. Conference with Labor Negotiator: Government Code Section 54957.6 Agenda for the meeting is listed adjacent. Times for agenda 1. Agency Negotiator: Robert E. Doyle, Ana M. Alvarez, items are approximate only and Kip Walsh, Eddie Kreisberg are subject to change during the Employee Organizations: AFSCME Local 2428, meeting. If you wish to speak on matters not on the agenda, you Police Association may do so under Public Unrepresented Employees: Managers and Confidentials Comments at the beginning of the agenda. If you wish to testify on an item on the agenda, please B. Conference with Legal Counsel: complete a speaker’s form and submit it to the Clerk of the Board. 1. Existing Litigation – Government Code Sec. 54956.9 (d)(1): A copy of the background a) EBRPD v Golden Gate Land Holdings et al. materials concerning these Alameda County Superior Court agenda items, including any material that may have been Case No. RG 11586821 submitted less than 72 hours before the meeting, is available b) Golden Gate Fields Land Holding LLC v EBRPD et al. for inspection on the District’s Alameda County Superior Court website (www.ebparks.org), Case No. RG 18915438 the Administrative Building reception desk, and at the meeting. C. Conference with Real Property Negotiator Regarding Price and/or Terms of Payment – Gov’t Code § 54956.8 Agendas for Board Committee Meetings are available to the public upon request. If you wish 1) Agency Negotiator: Matthew Graul, Michael Reeves to be placed on the mailing list to receive future agendas for a APN/ADDRESS PROPERTY OWNERS PARK/TRAIL specific Board Committee, Contra Costa County please call the Clerk of the Board’s Office at (510) 544- 2020. 007-060-020 Penelope I. Heiser, Round Valley 301 and 302 Lydia Lane, Trustee Regional Preserve District facilities and meetings comply with the Americans with Brentwood Disabilities Act. If special 006-230-002-5 J.A. Grove, Trustee Doolan Canyon accommodations are needed for Doolan Road, Livermore Regional Preserve you to participate, please contact the Clerk of the Board as soon as possible, but preferably at least three working days prior to the 3 meeting. OPEN SESSION (Board Room) 1:00 p.m. PLEDGE OF ALLEGIANCE A. APPROVAL OF AGENDA B. PUBLIC COMMENTS 1:15 p.m. C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of September 24, 2018 to October 7, 2018 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of October16, 2018 (Barial Knight/Auker) (Resolution) (No Cost) c. Approval of 2019 Consolidated Fee Schedule (O’Connor/Auker) (Resolution) (Revenue Authorization) d. Authorization to Purchase Cisco Network Switch Equipment from AMS.NET for District-wide Information Technology Infrastructure Replacements (Tallerico/Auker) (Resolution) (Budgeted Funds) e. Authorization to Amend Contract with FOG Studio Inc. for Design Services for Restrooms: District-wide (Bowman/Rasmussen/Auker) (Resolution) (Budgeted Funds) f. Authorization to Execute a Contract with Gachina Management for Landscaping Services at the Peralta Oaks Administration Building and the Trudeau Training Center (McNally/Rasmussen/Auker) (Resolution) (Budgeted Funds) g. Authorization to Apply to the Environmental Protection Agency for Federal Grant Funds from the San Francisco Bay Water Quality Improvement Fund for the Coyote Hills Restoration and Public Access: Coyote Hills Regional Park (Barton/Margulici/Auker) (Resolution) (Revenue Authorization) h. Authorization to Award a Contract for Services with Avidex Industries to Design and Install Audio Visual Systems in Meeting Rooms at the District Administration Building and the Trudeau Training Center (McNally/Rasmussen/Auker) (Resolution) (Budgeted Funds) i. Authorization to Appropriate Legal Reserve Funds for 2018 Legal Expenses (Victor/Auker) (Resolution) (Budgeted Funds) j. Authorization to Amend and Extend Two License Agreements with the State of California, California Department of Transportation, Office of Radio Communications: Tilden Regional Park (Patterson/O’Connor) (Resolution) (Revenue Authorization) 4 k. Authorization to Purchase Eleven Ford Trucks from Downtown Ford Sales for Vehicle Replacements and Additions to the Fleet (McCrystle/O’Connor) (Resolution) (Budgeted Funds) L. Authorization to Appropriate Funds and Purchase Ten Ford F150 Pick-up Trucks from Downtown Ford Sales for Vehicle Replacements and Additions to the Fleet (McCrystle/O’Connor) (Resolution) (Budget Change) m. Authorization to Transfer and Appropriate Funds and Purchase Four Mowers from John Deere Company for Equipment Replacement and an Addition to the Fleet (McCrystle/O’Connor) (Resolution) (Budget Change) n. Authorization to Purchase Two Type VI Fire Apparatus from Boise Mobile Equipment Inc. for Equipment Replacement (McCrystle/O’Connor) (Resolution) (Budget Change) 1:45 p.m. 2. ACQUISITION, STEWARDSHIP & DEVELOPMENT DIVISION a. Authorization to Exercise the Purchase Option and Transfer and Appropriate Funds for the Acquisition of 9.24± Acres of Real Property from Penelope I. Heiser, Sole Trustee of the Annette Purviance Family Trust: Round Valley Regional Preserve (Reeves/Nisbet) (Resolution) (Budget Change) b. Authorization to Exercise the Purchase Option and Transfer and Appropriate Funds for the Acquisition of 160± Acres of Real Property from Jerauld A. Grove, Trustee of the Jerauld A. Grove Revocable Trust dated September 1, 2011: Doolan Canyon Regional Preserve (Reeves/Nisbet) (Resolution) (Budget Change) c. Adoption of a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program for the Bay Area Ridge Trail – Garin to Niles Canyon and Approval of the Project: Bay Area Ridge Trail (Dougan/Nisbet) (Resolution) (Budgeted Funds) 2:00 p.m. 3. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 2:15 p.m. 4. GENERAL MANAGER’S COMMENTS a. Operations Division – Presentation by Katy Hornbeck on the District’s Point of Sales Program 2:45 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION 2:50 p.m. 6. BOARD COMMITTEE REPORTS a. Finance Committee (09-27-18) (Corbett) 5 2:55 p.m. 7. PUBLIC COMMENTS 3:15 p.m. 8. BOARD COMMENTS 4:00 p.m. E. ADJOURNMENT 6 CALENDAR CONSENT AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, November 6, 2018 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period September 24, 2018 Through October 7, 2018 (Auker/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of September 24, 2018 through October 7, 2018. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board, and will become a part of the Official District Records. 7 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2018 – 11 - November 6, 2018 APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF SEPTEMBER 24, 2018 THROUGH OCTOBER 7, 2018 WHEREAS, District Resolution No. 1992 - 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of September 24, 2018 through October 7, 2018; Moved by Director , seconded by Director , and adopted this 6th day of November, 2018 by the following vote: FOR: AGAINST: ABSTAIN: ABSENT: 8 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, November 6, 2018 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR b. Approval of the Minutes for the Board Meeting October 16, 2018 (Barial Knight/Auker) 9 Page Left Blank Intentionally 10 Unapproved Minutes Board Meeting of October 16, 2018 The Board Meeting, which was held on October 16, 2018 at the East Bay Regional Park District, 2950 Peralta Oaks Court, Oakland, CA 94605 was called to order at 11:05 a.m. by Board President Dennis Waespi. ROLL CALL Directors Present: Dennis Waespi, President Ayn Wieskamp, Vice President Dee Rosario, Secretary Ellen Corbett, Treasurer Whitney Dotson Colin Coffey Beverly Lane Directors Absent: None. The Open Session of the Board Meeting was called to order at 1:00 p.m. by President Waespi. All Board members present for the Open Session. Staff Present: Robert Doyle, Ana Alvarez, Carol Victor, Jim O’Connor, Bob Nisbet, Debra Auker, Carol Johnson, Dave Mason, Alan Love, Lance Brede, Matt Graul, Sean Dougan, Gretchen Rose, Tiffany Margulici, Mona Koh, Ren Bates, Toby Perry, Chris Newey, Kelly Barrington, Rachel Sater, Anna Fong, Steve Castile, Mimi Waluch.
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