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No. F. 1-70/2011-Sch.1 Government of India Ministry of Human Resource Development Department of School Education & Literacy School-1 Section ***** Dated, 23 rd November, 2011 To The Secretaries, In-charge of Secondary Education of Himachal Pradesh and Uttar Pradesh Subject : 18th meeting of Project Approval Board (PAB) for Rashtriya Madhyamik Shiksha Abhiyan (RMSA) held on 28 th October, 2011 to consider Annual Plan Proposals 2011-12 of States of Himachal Pradesh and Uttar Pradesh. Sir, I am directed to forward herewith minutes of the 18th meeting of PAB for RMSA held on 28 th October, 2011 to consider Annual Work Plan & Budget (AWP&B) 2011-12 of States of Himachal Pradesh and Uttar Pradesh for information and necessary action at your end. Yours faithfully, (Caralyn Khongwar Deshmukh) Director Tel. No. 23387948 Encl: - as above Copy to:- 1. EC to Secretary (SE&L) 2. PS to JS & FA 3. PPS to JS (SE-I) 4. VC, NUEPA, New Delhi 5. Chairman, NIOS, NOIDA. 6. Director, NCERT, New Delhi. 7. Sr. Advisor, Education, Planning Commission, New Delhi Minutes of the 18th meeting of the Project Approval Board held on 28.10.2011 to consider the AWP&B 2011-12 for RMSA for the State of Uttar Pradesh and Himachal Pradesh The 18th meeting of the Project Approval Board for considering the Annual Work Plan and Budget (AWP&B) 2011-12 for RMSA for the State of Uttar Pradesh and Himachal Pradesh was held on 28.10.2011 under the Chairpersonship of Smt. Anshu Vaish, Secretary (SE&L). List of participants is at Annexure-I. 2. After welcome by JS (SE), the Annual Plan proposals were considered. 3. Himachal Pradesh 3.1 PAB had permitted the State of Himachal Pradesh to submit supplementary proposal (relating to quality interventions) in its meeting held on 25 th May, 2011 (para 3.9 of PAB Minutes dated 27 th July, 2011). State Project Director, RMSA, Himachal Pradesh made a presentation on the supplementary proposal (Annexure-II). 3.2 The PAB was informed that components like school annual grant, minor repair grant, in-service training of teachers, local excursion trip for students and science exhibition at district level were approved in the 9th meeting of the PAB held on 25 th May, 2011. The present proposal includes other quality interventions such as special (remedial) teaching for academically weak students, learning resource centre, Yoga motivation and stress management for teachers, setting up of language lab, exposure visit for teachers and community members and aptitude test for class X students. 3.3 It was informed by TSG that, as for other States, a maximum of 20% of class IX students has been fixed as the upper limit for the intervention of special teaching (remedial) for academically weak students. The PAB approved 17035 students of class IX @ Rs 500/- per student (20% of class IX). The State Government was also informed that NCERT is piloting a project on learning achievement survey and it may be approached to assist the State Government to identify weaker students. 3.4 As proposed by State Government, exposure visits for 283 teachers (inter- state) and 14047 teachers (within State) were approved . However, it was suggested that proposal needs to be detailed further to ensure that these visits are to institutions that are immediately relevant and also those that have devised and implemented replicable innovative practices. 3.5 With regard to the proposal for establishment of language lab, it was deliberated in detail and PAB noted that only soft components (excluding infrastructure) could be supported and hence these were approved . Proposals 2 relating to setting up of learning resource centre, yoga, motivation and stress management for teachers were not approved as it was felt that these could be part of the general training component , as also exposure visit for community members and aptitude test for class X students were not agreed to by PAB. 3.6 The State Government informed the PAB that out of 45 new secondary schools sanctioned during 2010-11, (44 one-section schools and 1 two-section school), 31 schools have been notified. However, 29 of the 31 schools are other than the ones approved by the PAB previously and hence revised list needs to be approved by the PAB. The appraisal team informed that these 29 schools were part of schools listed, based on school mapping exercise undertaken by the State Government. These schools are proposed at a distance of 3.5 k.m. to 8.5 k.m. from the nearest Government school. Keeping in view the potential enrolment in such schools, the revised list of 29 schools proposed was approved by the PAB . (Annexure-III). 3.7 Detail of components, physical and financial approved of the supplementary proposal are as under: (Rs in lakh) Name of the components Physical unit Unit Total cost approved Special teaching for weaker students 17035 0.005 85.17 Exposure visit of teachers inter state 283 0.20 56.60 Exposure visit of teachers intra state 14047 0.002 28.10 Establishment of language lab 4 3.65 14.60 Salary for 12 months for 4 teachers 124 0.26 386.88 including headmaster per school for 31 schools functional during 2011-12 Total 571.35 4. Uttar Pradesh 4.1 Mr. Jitendra Kumar , Secretary, Education, Government of Uttar Pradesh made a presentation ( Annexure -IV) highlighting the following: (i) 254 schools were sanctioned in the year 2009-10 are functional and 318 schools approved for up-gradation in the year 2010-11, are under construction. (ii) The School Management and Development Committee (SMDCs) have been formed in all the govt. secondary schools. 3 (iii) Construction of additional class rooms, libraries, laboratories, Art/Craft/Culture Rooms, toilets etc. is being under taken through SMDCs. (iv) In-Service Teacher’s Training is being organized through SCERT. Focus of training is Science . (v) Orientation of District Planning Teams have been carried out through SIEMAT (vi) Data Collection has been done through SEMIS format. (vii) 388 new schools are being proposed in special focus districts (SC, Naxalite & Minority concentrated districts) out of the total number of 761 proposed schools . 4.2 The following key issues were discussed while deliberating on the Annual Plan proposal: (i) Significant inconsistencies in the SEMIS data and its impact on (lack of) a coherent appraisal of the proposal of the State were pointed out. The State was requested to ensure that the SEMIS data collection and collation is effectively guided and monitored at every level so that empirical data on critical indicators are factual and updated. (ii) The actual number of un-served habitations is not yet identified as the distance matrix mapping is due in the districts for secondary schools. PAB stressed on the need to complete the same so as to arrive at the actual number of new schools and schools for up-gradation. (iii) On the issue of appointment of teachers where out of 12,896 sanctioned numbers of secondary teachers, 7143 are reported vacant, the State Govt. also indicated its concern and informed that efforts are on to fill the remaining vacancies. (iv) The issue of SMCs (as mandated under RTE Act), performing the role of SMDCs under RMSA in upgraded composite schools (instead of another distinct body being created) was discussed and it was suggested by the Secretary, that the necessary amendments to the RMSA guidelines be made to ensure that SMCs are enabled perform the role of SMDCs in composite schools. 4 4.3 Following discussions on the Annual Work Plan and Budget, 2011-12, PAB approved the following: (A) Non-Recurring Components List of new schools approved (Annexure V) List of schools covered under strengthening (Annexure VI) (Rs in lakh) Access: New Schools / Upgradation Sl. Component (Non-Recurring) Physical Unit Total outlay No. cost 1 Opening of new schools with two 449 58.12 26095.88 sections Infrastructures: Civil Works 2. Strengthening of existing 233 Schools Physical Unit Total Outlay Cost i. Additional classrooms 605 5.63 3406.15 ii. Science lab 26 6.10 158.60 iii. Lab equipment 26 1.00 26.00 iv. Library 172 7.00 1204.00 v. Art/Craft room 178 5.00 890.00 vi. Toilet Block 31 1.00 31.00 vii. Drinking water facility 15 0.50 15.00 viii. Computer Room 138 5.00 690.00 Total Approved Budget under Strengthening Component 6420.75 Total approved outlay (New Schools + Civil Works) 32488.63 (B) Recurring Components (Rs in lakh) Sl.No. Component (Recurring) SALARIES Physical Unit Total cost outlay 1. Salary for nine months for Headmasters for new schools 572 0.54 2779.92 approved during 2009-10 and 2010-11 2. Salary for nine months for teachers for new schools approved during 2009-10 4004 0.45 16216.20 and 2010-11 3. Salary for nine months of non teaching staff (office clerk and lab attendant) for 1144 0.10 1029.60 new schools approved during 2009-10 and 2010-11 5 GRANTS 1. Annual School grant for Govt. 1135 0.50 567.50 secondary schools 2. Minor repair grant for existing Govt. 402 0.25 100.50 secondary schools QUALITY AND TEACHERS TRAINING 3. In-service training for headmasters for 318 0.015 4.77 schools approved during 2010-11 4. In-service training of teachers in govt. 26258 0.015 393.87 and govt. aided schools 5. Induction training for new teachers 2288 0.015 34.32 6. Sports & Yoga in 100 schools on pilot 100 0.10 10.00 basis 7. Leadership training of 600 600 0.051 30.60 headmasters for 5 days Guidance and counseling 8.

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