TRURO CITY COUNCIL
Town Clerk’s Department Municipal Buildings Boscawen Street Truro TR1 2NE Tel. (01872) 274766 Fax. (01872) 225572
CITY OF TRURO www.truro.gov.uk
Roger Gazzard email: [email protected] Town Clerk
July 2017 To: The Mayor (Councillor C J Tamblyn) Deputy Mayor (Councillor I T Jones) Chairman and members of the FINANCE & GENERAL PURPOSES COMMITTEE and all members of the Council FOR INFORMATION
Dear Councillor
A G E N D A
NOTICE IS HEREBY GIVEN that a meeting of the Finance and General Purposes Committee will be held in the Committee Room, Municipal Buildings, Boscawen Street, Truro on MONDAY 24 JULY 2017 at 7.00 pm for the transaction of the under-mentioned business.
1 APOLOGIES
2 DISCLOSURE OR DECLARATIONS OF INTEREST
3 OPEN SESSION FOR ELECTORS OF TRURO RELATING TO ITEMS ON THIS AGENDA VERBAL QUESTIONS (5 minutes only)
4 MINUTES OF THE FINANCE AND GENERAL PURPOSES COMMITTEE HELD ON 26 JUNE 2017 HAVING BEEN TO FULL COUNCIL HELD ON 3 JULY 2017
5 TOWN CLERK/RESPONSIBLE FINANCIAL OFFICER’S REPORT Appendix ‘A’ attached Management Accounts April-June 2017
6 HALL FOR CORNWALL (F1) Town Clerk to report on meeting held 20 July 2017
7 TOURIST INFORMATION CENTRE (F4/2/1) Appendix ‘B’ attached To consider the TIC Manager’s monthly report
8 CALENDAR AND YEAR BOOK (F14/3) Appendix ‘C’ attached Meeting Dates 2017/2018
9 GULL NUISANCE Further to Minute 64, Town Clerk to report
10 BOSCAWEN PARK (EP7) Appendix ‘D’ attached Proposed Redevelopment of Tennis Facilities To discuss the Business Plan and to consider the recommendation to note progress – Minute 43(ii) refers
11 SOCIAL PRESCRIBING Appendix ‘E’ attached Town Clerk to give an update report and consider the recommendation to appoint a Councillor to join the working group
12 CORNWALL COUNCIL - DEVOLUTION (F1) Appendix ‘F’ attached Kenwyn Hill Playing Field Lease To consider a recommendation to sign the lease and complete the transaction
13 ELECTORAL REVIEW OF TRURO (F1/01) Appendix ‘G’ attached Referred from Council – Minute 82 refers
14 STREET PASTORS Appendix ‘H’ attached To receive an update report from the Street Pastors
15 CORRESPONDENCE
16 DATE OF NEXT MEETING 18 September 2017 The agenda for the next Finance and General Purposes Committee to be held 18 September 2017 at 7.00 pm, will be prepared on Wednesday 13 September 2017. In accordance with Minute 302 (03.12.12.), should a member wish an item to be included on this agenda please inform the Town Clerk’s office by Tuesday 12 July 2017 as no items other than those on the agenda can be considered at the meeting.
ROGER GAZZARD TOWN CLERK
Finance & General Purposes Committee 24th July 2017
Management Accounts 2017-18
I have attached the management accounts for the period to the end of June representing the first three months of the financial year.
The estimates in the report are those approved by the Council in January.
In overall terms we are underspent by £37,322 for the year to date. This is attributable to the delay in devolution of services and assets from Cornwall Council. Apart from this there are no other deviations from the budget that will be significant at the financial year end.
I would highlight the financial results of the Coffee Bar on page 9. This has shown a surplus of £6,539 for the three months. I am expecting a larger surplus in the next three months but a reduction during the winter period. In overall terms our target was to recover the investment of £25,000 to acquire the facility in the first eighteen months of trading and in my view we are on schedule to achieve this. You will note there are no estimates on the coffee bar page as this did not form part of our estimates process in January.
In terms of format of the report I have changed this to combine the administration section with the General section calling it “Administration and Democratic”. I am also showing the Parks and Amenities committee pages in full rather than combining the Parks & Gardens, Cemetery, Churchyard and Allotment pages as previously. At the end of the report, as required by the transparency legislation and recommended by the internal auditor I have included payments made for the first three months of the financial year.
There are no other matters which I wish to draw to the attention of the Committee.
Recommendation The Committee is asked to note the report.
Roger Gazzard Town Clerk
Page 1 of 1
Truro City Council Management Accounts April to June 2017
TRURO CITY COUNCIL
17-Jul-17 Management Accounts 2017-18 Period 1st April 2017 - 30th June 2017
Overall Summary of Net Revenue Expenditure
2017-18 2017-18 Variance 2017-18 Actual Budget Total to date to date Estimate
Ref £ £ £ £
1 Administration & Democratic 118,673 110,058 8,615 308,580 2 Tourist Information Centre 36,928 36,163 765 91,803 3 Community Work 21,168 23,831 -2,663 128,345
4 Total Finance & General Purposes 176,769 170,052 6,717 528,728
5 Allotments -1,445 -1,491 46 7,246 6 Churchyard 2,669 3,068 -399 14,304 7 Public Cemetery 7,615 7,036 579 32,717 8 Parks & Open Spaces 176,740 178,519 -1,779 656,561 9 Public Conveniences 29,108 31,805 -2,697 150,049 10 Coffee Bar: Boscawen park -6,539 0 -6,539 0
11 Total Parks & Amenities 208,148 218,937 -10,789 860,877
12 Net Base Expenditure 384,917 388,989 -4,072 1,389,605
Fund Contributions 13 Finance Committee Revenue Fund 0 0 0 18,800 14 Finance Committee Capital Fund 0 0 0 19,900 15 Parks Committee Capital Fund 0 0 0 109,700 16 Devolution 0 33,250 -33,250 133,000
17 Net expenditure on Services 384,917 422,239 -37,322 1,671,005
less 18 Council Tax Support Grant 44,085 44,085 0 88,170
340,832 378,154 -37,322 1,582,835
19 Revenue Balance Movement Contribution to Balance 0 0 0 0 Contribution from Balance 0 0 0 0
20 Precept Amount 340,832 378,154 -37,322 1,582,835
Cash Balances
At the end of June 2017 the Council held the following cash balances
£ Money Market Account 219,087 Current Account 680,042 Investments 301,164
Total 1,200,293
1 of 22 Truro City Council Management Accounts April to June 2017
Administration & Democratic
Period 1st April 2017 - 30th June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Salary & Wage Costs 65,557 65,310 247 261,346 6000 Training/Conferences 0 132 -132 529 6001 Travelling 0 76 -76 303 6003 Payroll/Personnel Advice 3,960 3,200 760 12,807 Premises 6100 Repair & Maintenance 4,147 1,173 2,974 4,693 6102 Rates 5,592 6,417 -825 21,391 6103 Cleaning 381 623 -242 2,494 6104 Furniture & Equipment 0 0 0 1,977 Supplies & Services 6300 Gas & Electricity 1,501 1,749 -248 6,997 6301 Water 736 500 236 2,033 6306 Health & Safety 630 366 264 1,466 6307 Insurance Premiums 20,671 20,664 7 20,664 6701 Audit Fees 0 0 0 5,505 6703 Legal Fees 2,447 285 2,162 1,138 6709 Advertising 199 0 199 1,500 6710 Planning Advice 26 500 -474 2,000 Office Costs 6400 Stationery 849 627 222 2,508 6401 Printing 1,171 1,109 62 4,440 6403 Postages 891 941 -50 3,767 6404 Telephones 848 936 -88 3,742 6406 Publications 119 29 90 118 6407 Computer Costs 4,131 2,469 1,662 9,878 6408 Planning Committee Recharge 0 0 0 27,919 6409 Bank Charges 293 0 293 0 Democratic 6600 Mayoral Allowance 1,772 1,783 -11 7,135 6601 Town Crier & Macebearers Allowances 894 194 700 778 6602 Members Expenses 0 146 -146 584 6603 Civic Functions Allowance 2,000 2,400 -400 3,083 6702 Subscriptions 2,957 2,900 57 4,121 6799 Miscellaneous 65 549 -484 2,197 Gross Expenditure 121,837 115,078 6,759 417,113 Income 4203 Use of Rooms 3,164 4,903 -1,739 19,621 4910 Recharges to Operations 0 0 0 87,745 4900 Miscellaneous 0 117 -117 467 4401 Interest 199 175 24 700 Gross Income 3,164 5,020 -1,856 108,533
Net Expenditure 118,673 110,058 8,615 308,580
2 of 22 Truro City Council Management Accounts April to June 2017
Tourist Information Centre
Period 1st April 2017 - 30 June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to Date to Date Total
£ £ £ £ Employees 5000/5001 Salary Costs 24,148 20,573 3,575 82,324 6000 Training 0 253 -253 1,013 6002 Clothing 0 94 -94 377 Premises Costs 6100 Repairs & Maintenance 30 173 -143 694 6102 Rates 2,975 4,215 -1,240 14,052 6103 Cleaning 312 0 312 0 6300/6301 Power & Water 285 300 -15 1,589 Office Costs 6400 Stationary 79 151 -72 606 6401 Printing 390 140 250 560 6403 Postages 131 252 -121 1,010 6404 Telephones 356 354 2 1,416 6407 Computer Costs 0 0 0 3,463 Purchase of Sale Items 0 6501 Tickets 669 700 -31 10,957 6502 All other sale items 8,045 8,000 45 38,836 Miscellaneous 6801 Truro Guide 19,035 19,000 35 45,933 6802 Accommodation Register 150 100 50 2,000 6799 Miscellaneous 83 269 -186 1,075
Gross Expenditure 56,688 54,574 2,114 205,905
Income 4001 Tickets 7 0 -7 12,710 4003 All other sale items 14,680 13,411 -1,269 53,665 4007 Contract Work 0 0 0 7,500 4100 Registration/Misc. fees 42 0 -42 4,027 4105 Truro Guide 5,031 5,000 -31 36,000 4107 Local Inspections 0 0 0 200
Gross Income 19,760 18,411 -1,349 114,102
Net Expenditure 36,928 36,163 765 91,803
3 of 22 Truro City Council Management Accounts April to June 2017
Community Work
Period 1st April 2017 - 30th June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total
£ £ £ £ Employees 5000 Salary & Wage Costs 7053 8661 -1608 34656 6000 Training/Conferences 0 50 -50 202 6001 Travelling 14 126 -112 505 Supplies & Services 6304 Grant Advice 0 505 -505 2020 6305 Xmas Tree 0 0 0 752 6308 Public Space CCTV 3,832 4000 -168 33625 6404 Telephones 0 101 -101 404 6407 Computer Costs 65 50 15 202 6408 Recharge for Administration Support 0 0 0 5200 Grants & Donation 6712 Citizens Advice Bureau 0 0 0 1330 6713 Public Transport Contribution 900 900 0 5200 6714 Twinning Associations 0 0 0 837 6715 Shop Mobility 0 0 0 1158 6716 Street Pastors 0 0 0 5050 6717 Cornwall Music Festival 0 0 0 1036 6718 International Male Voice Choirs 1,000 1000 0 1036 6719 Young People Cornwall 6,250 6313 -63 25250 6720 Community Events 2,044 2000 44 10100 6721 Community Grants 0 0 0 8282
6799 Miscellaneous 10 125 -115 500 21,168 23,831 -2663 137,345 Gross Expenditure
Income Contribution from Fund 0 0 0 9,000 Gross Income 0 0 0 9,000
Net Expenditure 21,168 23,831 -2,663 128,345
4 of 22 Truro City Council Management Accounts April to June 2017
Allotments
1st April 2017 - 30th June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 756 706 50 2823 Premises 6100 Repair & Maintenance 334 188 146 753 6110 Allotment Development 0 0 0 6210 6301 Water 0 115 -115 460 Gross Expenditure 1090 1009 81 10246
Income 4201 Allotments 2535 2500 35 3000
Gross Income 2535 2500 35 3000
Net Expenditure -1445 -1491 46 7246
5 of 22 Truro City Council Management Accounts April to June 2017
Kenwyn Churchyard
1st April 2017 - 30th June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 3024 2826 198 11308 Premises 6100 Repair & Maintenance 0 518 -518 2072 Transport 6200 Fuel & Oil 0 0 0 1229 Supplies & Services 6303 Equipment & Materials 0 0 0 1349 Gross Expenditure 3024 3344 -320 15958
Income 4007 Contract Work 0 0 0 550 4104 Burial Fees 355 276 79 1104 Gross Income 355 276 79 1654
Net Expenditure 2669 3068 -399 14304
6 of 22 Truro City Council Management Accounts April to June 2017 Public Cemetery
1st April 2017 - 30th June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 12097 11588 509 46372 Premises 6100 Repair & Maintenance 67 377 -310 1507 6102 Rates 1292 1300 -8 4080 Transport 6200 Petrol & Oil 0 0 0 2458 6201 Repair & Maintenance 0 0 0 1556 6202 Hired Plant 315 102 213 410 Supplies & Services 6300 Gas & Electric 20 20 0 80 6301 Water 0 16 -16 200 6303 Equipment & materials 0 0 0 1585 Establishment Expenses 6404 Telephones 125 100 25 400
Gross Expenditure 13916 13503 413 58648
Income 4104 Burial Fees & Charges 6301 6467 -166 25879 4200 Rents 0 0 0 14 4300 Interest 0 0 0 38
Gross Income 6301 6467 -166 25931
Net Expenditure 7615 7036 579 32717
7 of 22 Truro City Council Parks Management& Open Accounts Spaces April to June 2017
1st April 2017 - 30th June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Wages Costs 125754 130024 -4270 520305 6000 Training 2930 1467 1463 5870 6001 Travelling 10 252 -242 1010 6002 Protective Clothing 4525 4000 525 6520 Premises 6100 Repair & Maintenance 5809 8332 -2523 33341 6101 Rent 1043 1000 43 2118 6102 Local Authority Rates 0 0 0 785 6105 Play Equipment Repairs 213 696 -483 2787 6106 Seats, Gates ,Fencing 0 502 -502 2007 6107 Gritting 0 0 0 3246 6108 Doggy Bin Service 0 0 0 852 6109 Idless Nursery 0 0 0 15605 Transport 6200 Petrol & Oil 2343 2491 -148 9968 6201 Repair & Maintenance 3077 4473 -1396 17901 6202 Hired Plant & Equipment 0 610 -610 2442 6203 Licences 485 285 200 1142 Supplies & Services 6300 Gas & Electricity 2671 2651 20 10609 6301 Water 113 200 -87 4908 6302 Plants & Seeds 6175 3254 2921 13023 6303 Equipment & Materials 14457 10000 4457 30792 6306 Health & Safety 3495 3522 -27 6489 Establishment Expenses 6404 Telephones 117 645 -528 2581 6408 Recharge for Administration 0 0 0 38114 Miscellaneous 6705 Summer Activities 1686 2455 -769 9824 6706 Gardens Competition 130 294 -164 1177 6707 Britain in Bloom 5240 5000 240 5234 6709 Advertising 0 722 -722 2891 6799 Miscellaneous 15 24 -9 94 Gross Expenditure 180288 182899 -2611 751635 Parks and Open Spaces
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Income 4005 / 4006 Floral Displays 134 100 34 25365 4007 Contract Work -390 0 -390 30114 4008 Sponsorship 0 0 0 4000 4101 Use of Pitches 246 200 46 5021 4102 Tennis 1604 2500 -896 10530 4103 Trading Rights 0 0 0 12241 4200 Site Rentals 1914 1500 414 2471 4401 Investment Interest 0 0 0 5000 4900 Miscellaneous 40 80 -40 332 Gross Income 3548 4380 -832 95074
Net Expenditure 176740 178519 -1779 656561
8 of 22 Truro City Council Management Accounts April to June 2017
Coffee Bar : Boscawen park
1st April 2017 - 30th June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Expenditure 5000/5001 Wages 9225 0 0 6004 Purchases of Sale Items 4009 0 0 6100 Repairs & Maintenance 767 0 0 6102 Local Authority Rates 600 0 0 6300 Electricity 300 0 0 6301 Water Charges 100 0 0 Gross Expenditure 15001 0 0 0
Income 4004 Sales 21540 0 0 0
Net Expenditure -6539 0 0 0
9 of 22 Truro City Council Management Accounts April to June 2017
Public Conveniences
Period 1st April 2017 - 30th June 2017
Vote Description 2017-18 2017-18 2017-18 No Actual Budget Variance Estimate to date to date Total £ £ £ £ Employees 5000/5001 Salary & Wage Costs 17,221 16,334 887 65,364 6000 Training 0 53 -53 214 6002 Protective Clothing 0 126 -126 505 Premises 6100 Repair & Maintenance 1,497 2,570 -1,073 10,285 6102 Local Authoirty Rates 3,977 4,535 -558 18,146 6103 Cleaning Materials 2,659 3,732 -1,073 18,937 Transport 6200 Fuel 0 152 -152 607 6201 Repair & Maintenance 75 142 -67 567 6203 Licences 248 250 -2 282 Supplies & Services 6300 Gas & Electricity 560 500 60 2,351 6301 Water 1,576 2,000 -424 21,123 6306 Health & Safety 800 800 0 1,438 6307 Insurance Premiums 535 535 0 535 Office Costs 6405 Telephones 60 53 7 214 6408 Administration Recharge 0 0 0 5,200 Miscellaneous 6708 Loan Charges -100 0 -100 6,060 6799 Miscellaneous 0 23 -23 94
Gross Expenditure 29,108 31,805 -2,697 151,922
Income 4007 Contract Work 0 0 0 1,873
Gross Income 0 0 0 1,873
Net Expenditure 29,108 31,805 -2,697 150,049
10 of 22 Truro City Council Management Accounts April to June 2017 Statement of Funds as at 30 June 2017
REVENUE BALANCE Code 3200 £ Balance as at 1st April 2017 289,660.64 add Contribution from Precept 2017-18 0.00
Balance 289,660.64
PARKS CAPITAL FUND
Parks Plant Renewals Fund Code 3000 Balance as at 1st April 2017 -18,124.70 add Contribution from Precept 2017-18 27,300.00 Interest 0.00 Sales Part exchange 625.00 625.00
9,800.30 less Expenditure Fork lift truck 4,000.00
4,000.00 Balance
5,800.30 Parks Capital Maintenance Funds Code 3001 Balance as at 1st April 2017 123,417.10 add Contribution from Precept 2017-18 52,500.00 Income
175,917.10 less Expenditure 0.00 Balance
175,917.10
11 of 22 Truro City Council Management Accounts April to June 2017
Parks Play Equipment Fund Code 3002 Balance as at 1st April 2017 10,341.41 add Contribution from Precept 2017-18 12,700.00 0.00 Income
23,041.41
Expenditure
0.00
Balance 23,041.41
Victoria Gardens & Cemetery Lodges Balance as at 1st April 2017 14,038.60 add Rent Receipts Victoria Gardens 789.57 Rent Receipts Cemetery 737.01 Interest 0.00 less 15,565.18 Expenditure Immersion heater 64.08 64.08
15,501.10
Allotment Development Fund Code 3004 Balance as at 1st April 2017 45,139.00 add Contribution from Precept 2017-18 0.00 less Expenditure 0.00
45,139.00
12 of 22 Truro City Council Management Accounts April to June 2017 Resurfacing Code 3005
Balance as at 1st April 2017 27,444.91 add Contribution from Precept 2017-18 17,200.00 Income 0.00 Less Expenditure Boscawen Park 4,880.00 Victoria Gardens 3,915.00 Victoria Gardens 3,365.00
12,160.00 32,484.91
Nursery Development Fund Code 3006 Balance as at 1st April 2017 31,591.79 add Contribution from Precept 2017-18 0.00 Balance from Reserve 0.00 less Expenditure April supplies 117.49 May supplies 684.12 Compost bays 3,135.00 Topsoil 2,526.56 Concrete blocks 1,051.20 Plant hire 1,679.17
9,193.54
22,398.25
Parks Capital Fund Total 324,428.95
FINANCE CAPITAL FUND Balance as at 1st April 2017 120,122.59 add Contribution from Precept 2017-18 19,900.00 Less Expenditure 66.20
Finance Capital Fund Total 139,956.39
Available Net Project details Budget Expenditure Balance £ £ £ Municipal Buildings External Repairs (code 3022) B/fwd £83,269.52 + £13,700 in 2017-18 96,969.52 0.00 96,969.52 Community Projects (code 3021) B/fwd £29,567.31 + £6,200 in 2017-18 35,767.31 0.00 35,767.31 Bus shelters (code 3024) Brought Forward £7,285.76 7,285.76 66.20 7,219.56
140,022.59 66.20 139,956.39
13 of 22 Truro City Council Management Accounts April to June 2017
FINANCE COMMITTEE REVENUE FUNDS
Balance as at 1st April 2017 95,873.87 add Contribution from Precept 2017-18 18,800.00 Balance from revenue 0.00 Transfer from revenue 0.00 Interest 0.00 Less Expenditure 0.00
Finance Revenue Fund Total 114,673.87
Available Net Project Details Budget Expenditure Balance £ £ £ Community Work (code 3101) B/Fwd £47,627.03 47,627.03 0.00 47,627.03 Municipal Buildings Internal Works (code 3060) B/fwd £6,268.27 + £2,100 in 2017-18 8,368.27 0.00 8,368.27 Community Events (code 3062) Brought Forward £7,526.49 7,526.49 0.00 7,526.49 Community Grants (code 3063) Brought Forward £2,735.00 2,735.00 0.00 2,735.00 Election Expenses (code 3064) B/fwd £34,264.44 + £7,100 in 2017-18 41,364.44 0.00 41,364.44 Computers (code 3066) B/Fwd £-2,547.36 + £9,600 in 2017-18 7,052.64 0.00 7,052.64
67,046.84 0.00 67,046.84 Hendra Development code 3080 Balance as at 1st April 2017 2,884.78 add Contribution from Precept 2017-18 0.00
Income
0.00 less Expenditure Rates Apr 17 386.73 Rates May 17 389.00 Rates June 17 389.00 Rates July 17 Rates Aug 17 Rates Sept 17 Rates Oct 17 Rates Nov17 Parking posts Parking fine Rates Dec 17 Rates Jan 18 Rates Feb 18 1,164.73
Balance 1,720.05
14 of 22 Truro City Council Management Accounts April to June 2017
Truro City Council
List of payments made 1st April 2017 - 30 June 2017
Payee Date Gross
Ayres Mrs E J 07/04/2017 -£117.86 Opus Energy 11/04/2017 -£514.79 HSBC Bank 12/04/2017 -£183.36 HSBC Bank 12/04/2017 -£14.70 Shell UK Ltd 13/04/2017 -£95.36 GPUK LLP 20/04/2017 -£49.06 Datasharp UK Ltd 21/04/2017 -£280.68 Datasharp UK Ltd 21/04/2017 -£125.52 Datasharp UK Ltd 24/04/2017 -£125.52 Zurich Municipal 25/04/2017 -£21,716.30 Young People Cornwall 25/04/2017 -£6,250.00 Wolf Rock Ltd 25/04/2017 -£3,732.00 Cornwall Council (non rates) 25/04/2017 -£2,784.81 NCI Technologies Ltd 25/04/2017 -£2,360.88 Ellis Whittam Ltd 25/04/2017 -£2,340.00 Complete Business Solutions UK Ltd 25/04/2017 -£534.73 Cornish Keyrings 25/04/2017 -£147.00 Cornwall Council (non rates) 25/04/2017 -£1,532.81 Foot Anstey LLP 25/04/2017 -£1,432.93 Hall for Cornwall Trust 25/04/2017 -£1,069.88 Datasharp UK Ltd 25/04/2017 -£554.73 Datasharp UK Ltd 25/04/2017 -£554.73 Complete Business Solutions UK Ltd 25/04/2017 -£534.73 Ellis Whittam Ltd 25/04/2017 -£2,340.00 Carnon Valley Transport 25/04/2017 -£500.00 Fincken Penny 25/04/2017 -£45.00 South West Councils 25/04/2017 -£442.80 Foot Anstey LLP 25/04/2017 -£1,432.93 Koa Jewellery 25/04/2017 -£336.50 Furniss of Cornwall 25/04/2017 -£235.49 Furniss of Cornwall 25/04/2017 -£235.49 Hall for Cornwall Trust 25/04/2017 -£1,069.88 Wheal Jane Services Ltd 25/04/2017 -£209.03 Koa Jewellery 25/04/2017 -£336.50 VP Bastion Ltd 25/04/2017 -£2,549.87 L&M Electrical 25/04/2017 -£69.60 The Candy Company 25/04/2017 -£195.24 Malletts Home Hardware 25/04/2017 -£31.07 Tregothnan 25/04/2017 -£188.04 NCI Technologies Ltd 25/04/2017 -£2,360.88 Cornish Keyrings 25/04/2017 -£147.00 SeaKisses Ltd 25/04/2017 -£115.32 Cornish Sea Salt Co Ltd 25/04/2017 -£129.87
15 of 22 Truro City Council Management Accounts April to June 2017
South West Councils 25/04/2017 -£442.80 SeaKisses Ltd 25/04/2017 -£115.32 L&M Electrical 25/04/2017 -£69.60 Thirsty Work Ltd 25/04/2017 -£67.60 Thirsty Work Ltd 25/04/2017 -£67.60 A E Rodda & Sons Ltd 25/04/2017 -£57.94 Tregothnan 25/04/2017 -£188.04 Fincken Penny 25/04/2017 -£45.00 Malletts Home Hardware 25/04/2017 -£31.07 Brown Ms V 25/04/2017 -£27.00 Wheal Jane Services Ltd 25/04/2017 -£209.03 Wolf Rock Ltd 25/04/2017 -£3,732.00 Sylvia Ronan 25/04/2017 -£15.00 Young People Cornwall 25/04/2017 -£6,250.00 Zurich Municipal 25/04/2017 -£21,716.30 A E Rodda & Sons Ltd 25/04/2017 -£57.94 Motor & General Engineering 26/04/2017 -£8,127.40 BHGS (Hayle) 26/04/2017 -£3,645.66 Playsafety Ltd 26/04/2017 -£3,347.00 VP Bastion Ltd 26/04/2017 -£2,549.87 The Coffee Company 26/04/2017 -£983.63 SUEZ Recycling and Recovery UK Ltd 26/04/2017 -£905.62 Austin Sarah 26/04/2017 -£846.00 Local World Ltd 26/04/2017 -£804.00 Truro Tractors 26/04/2017 -£601.50 Saunders Leisure Services Ltd 26/04/2017 -£554.83 Kernow Forklift & Plant Services 26/04/2017 -£379.20 Spaldings (UK) Ltd 26/04/2017 -£297.00 Travis Perkins Co Ltd 26/04/2017 -£249.80 Hawkins Motors Ltd 26/04/2017 -£230.84 ADT Fire & Security plc 26/04/2017 -£204.46 Pentland Plants Ltd 26/04/2017 -£196.64 The Candy Company 26/04/2017 -£195.24 A E Rodda & Sons Ltd 26/04/2017 -£180.00 Denis May & Sons Ltd 26/04/2017 -£140.99 Brandon Hire Ltd 26/04/2017 -£140.35 Acland Plant Hire Ltd 26/04/2017 -£126.00 Macsalvors Ltd 26/04/2017 -£123.49 LBS Worldwide Ltd 26/04/2017 -£121.14 Kernow Training Ltd 26/04/2017 -£95.00 Steve Andrews Tyres 26/04/2017 -£87.01 Truro Heating & Plumbing Services Ltd 26/04/2017 -£76.90 FWB South West 26/04/2017 -£69.89 Harris Mr P 26/04/2017 -£68.87 Biffa Waste Services Ltd 26/04/2017 -£65.35 PPT Services 26/04/2017 -£65.33 Calor Gas Ltd 26/04/2017 -£51.64 L&M Electrical 26/04/2017 -£43.20 Ball Colegrave Ltd 26/04/2017 -£34.18 Brown Ms V 26/04/2017 -£27.00
16 of 22 Truro City Council Management Accounts April to June 2017
Mill Autoquip 26/04/2017 -£25.08 DiI-MAR Garden Machinery 26/04/2017 -£18.00 Sylvia Ronan 26/04/2017 -£15.00 Cornish Sea Salt Co Ltd 26/04/2017 -£129.87 Cash 28/04/2017 -£20.00 Cornwall County Council ( Pension) 03/05/2017 -£14,433.20 Rentokil Initial UK Ltd 08/05/2017 -£238.16 Opus Energy 11/05/2017 -£202.93 C A W Bouncy Castles 11/05/2017 -£90.00 Carrick Ramblers 11/05/2017 -£57.50 Cornwall Council (non rates) 12/05/2017 -£1,532.81 Wolf Rock Ltd 12/05/2017 -£11,910.00 Motor & General Engineering 12/05/2017 -£8,127.40 Kernock Park Plants Ltd 12/05/2017 -£3,574.64 Cornwall Association of Local Councils 12/05/2017 -£2,666.70 Ellis Whittam Ltd 12/05/2017 -£2,479.95 Truro Day 12/05/2017 -£2,000.00 The Coffee Company 12/05/2017 -£1,850.30 Kernow Training Ltd 12/05/2017 -£1,770.00 Complete Business Solutions UK Ltd 12/05/2017 -£1,677.45 Mitchell & Webber 12/05/2017 -£1,609.56 SUEZ Recycling and Recovery UK Ltd 12/05/2017 -£945.29 FWB South West 12/05/2017 -£761.07 Truro Heating & Plumbing Services Ltd 12/05/2017 -£725.71 Travis Perkins Co Ltd 12/05/2017 -£705.44 Protec Direct Ltd 12/05/2017 -£657.79 Malletts Home Hardware 12/05/2017 -£603.46 BHGS (Hayle) 12/05/2017 -£601.44 Summercourt Travel Ltd 12/05/2017 -£500.00 L&M Electrical 12/05/2017 -£467.12 NCI Technologies Ltd 12/05/2017 -£373.68 J&R Foodservice 12/05/2017 -£363.16 Made in Cornwall with Love 12/05/2017 -£350.95 ADT Fire & Security plc 12/05/2017 -£329.72 Kernow Confectionery Ltd 12/05/2017 -£296.41 Saunders Leisure Services Ltd 12/05/2017 -£256.51 Masons Kings 12/05/2017 -£255.41 Mason Ms R 12/05/2017 -£249.95 G N Electrical Ltd 12/05/2017 -£240.00 Hutchinsons 12/05/2017 -£231.12 T H Douce & Sons 12/05/2017 -£228.00 John Brady Agencies 12/05/2017 -£215.07 A E Rodda & Sons Ltd 12/05/2017 -£204.00 Cornwall FerriesLtd 12/05/2017 -£163.00 Proctor and Clark LLP 12/05/2017 -£159.44 Countrywide Farmers Plc 12/05/2017 -£158.39 Institute of Groundsmanship 12/05/2017 -£150.00 BJ Press Ltd 12/05/2017 -£136.80 Outstanding UK Ltd 12/05/2017 -£134.51 Shaw & Sons Ltd 12/05/2017 -£132.00
17 of 22 Truro City Council Management Accounts April to June 2017
Acland Plant Hire Ltd 12/05/2017 -£126.00 TMR Executive Agency Ltd 12/05/2017 -£119.40 Eden Project Ltd 12/05/2017 -£113.34 Local World Ltd 12/05/2017 -£106.08 Biffa Waste Services Ltd 12/05/2017 -£104.88 Westcountry Fruit Sales Ltd 12/05/2017 -£104.40 Studio 27 12/05/2017 -£99.71 Sherriff Designs 12/05/2017 -£97.20 Foot Anstey LLP 12/05/2017 -£90.00 Bunzl Cleaning & Hygiene Supplies 12/05/2017 -£88.81 Macsalvors Ltd 12/05/2017 -£81.08 City Electrical Factors (Truro) 12/05/2017 -£78.89 Furniss of Cornwall 12/05/2017 -£76.31 South West Water 12/05/2017 -£75.08 Nigel Reed QEDimages 12/05/2017 -£73.50 Lee Hay Window Cleaning 12/05/2017 -£72.00 Maxim Rooth 12/05/2017 -£70.00 Environment Agency 12/05/2017 -£69.81 Phillips Baz 12/05/2017 -£64.00 Thirsty Work Ltd 12/05/2017 -£58.90 Grahams Garden Machinery Ltd 12/05/2017 -£51.97 Pentland Plants Ltd 12/05/2017 -£45.36 City MOT's 12/05/2017 -£40.00 UNISON 12/05/2017 -£39.75 The Candy Company 12/05/2017 -£36.00 Calor Gas Ltd 12/05/2017 -£33.38 Rainbow Bag Co 12/05/2017 -£30.30 Hibberd I 12/05/2017 -£25.90 Shell UK Ltd 15/05/2017 -£249.66 Cash (Civic Functions) 15/05/2017 -£150.00 Cash (Civic Functions) 15/05/2017 -£100.00 HSBC Bank 15/05/2017 -£55.64 HSBC Bank 15/05/2017 -£14.70 Cash (Civic Functions) 15/05/2017 -£150.00 Cash (Civic Functions) 16/05/2017 -£50.20 D Janson Motor Body Shop Ltd 17/05/2017 -£615.97 GPUK LLP 17/05/2017 -£67.33 Initial Washroom Solutions 17/05/2017 -£61.93 Cash (Civic Functions) 17/05/2017 -£100.00 H M Revenue & Customs 19/05/2017 -£14,055.36 Datasharp UK Ltd 19/05/2017 -£416.36 Standard Life Pension Fund 19/05/2017 -£152.00 Rentokil Initial UK Ltd 22/05/2017 -£635.04 KCOM Group 24/05/2017 -£82.80 Pitney Bowes Ltd 31/05/2017 -£400.00 Rentokil Initial UK Ltd 02/06/2017 -£238.16 Local World Ltd 05/06/2017 -£804.00 GEORGE HICKS 05/06/2017 -£19,995.10 Cornwall County Council ( Pension) 05/06/2017 -£14,953.53 Theobald Tarmacadam Ltd 05/06/2017 -£14,592.00
18 of 22 Truro City Council Management Accounts April to June 2017
Movegrange Ltd 05/06/2017 -£4,800.00 Dale Isbell Construction Ltd 05/06/2017 -£3,762.00 Wolf Rock Ltd 05/06/2017 -£3,600.00 Kernock Park Plants Ltd 05/06/2017 -£2,152.22 Kernow Training Ltd 05/06/2017 -£1,775.00 South West Water 05/06/2017 -£1,719.51 Acland Plant Hire Ltd 05/06/2017 -£1,556.45 Calor Gas Ltd 05/06/2017 -£1,233.78 Foot Anstey LLP 05/06/2017 -£1,175.00 Travis Perkins Co Ltd 05/06/2017 -£807.78 Gannon P 05/06/2017 -£743.70 L&M Electrical 05/06/2017 -£608.40 J&R Foodservice 05/06/2017 -£543.44 The Heart of a Garden 05/06/2017 -£437.40 Summercourt Travel Ltd 05/06/2017 -£400.00 Cornwall Council 05/06/2017 -£320.12 Datasharp UK Ltd 05/06/2017 -£311.59 Macsalvors Ltd 05/06/2017 -£287.95 Emma Ball Ltd 05/06/2017 -£271.08 Cornwall FerriesLtd 05/06/2017 -£269.00 Top Notch Activities 05/06/2017 -£266.25 Espress Test 05/06/2017 -£237.48 J Salmon Ltd 05/06/2017 -£215.41 Carnon Valley Transport 05/06/2017 -£200.00 Tregothnan 05/06/2017 -£191.72 FWB South West 05/06/2017 -£189.20 Protec Direct Ltd 05/06/2017 -£188.14 Lee Hay Window Cleaning 05/06/2017 -£186.00 Bedford D (Penstraze Sawmills) 05/06/2017 -£174.00 John Brady Agencies 05/06/2017 -£171.41 NCI Technologies Ltd 05/06/2017 -£169.20 Indian Queens Band 05/06/2017 -£150.00 Mitchell & Webber 05/06/2017 -£150.00 Porthleven Town Band 05/06/2017 -£150.00 Cornish Sea Salt Co Ltd 05/06/2017 -£147.43 Countrywide Farmers Plc 05/06/2017 -£133.05 The Mailing Room Ltd 05/06/2017 -£129.48 Complete Business Solutions UK Ltd 05/06/2017 -£126.72 A E Rodda & Sons Ltd 05/06/2017 -£121.97 Becky Bettesworth Ltd 05/06/2017 -£120.00 Mason Ms R 05/06/2017 -£114.23 Andy Rose Photography 05/06/2017 -£111.75 Evac+Chair International Ltd 05/06/2017 -£108.00 BHGS (Hayle) 05/06/2017 -£94.13 Motor & General Engineering 05/06/2017 -£87.00 Dawson Steeplejacks Ltd 05/06/2017 -£78.00 Koa Jewellery 05/06/2017 -£74.00 Peake (GB) Ltd 05/06/2017 -£73.20 Westcountry Fruit Sales Ltd 05/06/2017 -£69.60 Speedy Asset Services Ltd 05/06/2017 -£60.48
19 of 22 Truro City Council Management Accounts April to June 2017
Art Age Publishers Ltd 05/06/2017 -£56.16 Fincken Penny 05/06/2017 -£54.00 The Original Art Shop 05/06/2017 -£48.00 Saunders Leisure Services Ltd 05/06/2017 -£47.56 AJ Locksmith & Property Maintenance 05/06/2017 -£42.50 UNISON 05/06/2017 -£39.75 Truro Tractors 05/06/2017 -£31.22 Williams Jeane D 05/06/2017 -£24.00 Carrier Direct Ltd 05/06/2017 -£16.74 City Plumbing Supplies Ltd 05/06/2017 -£8.34 Eden Project Ltd 05/06/2017 -£7.86 St Austell Town Council 06/06/2017 -£6.50 Opus Energy 11/06/2017 -£107.17 Curtis A 12/06/2017 -£1,088.00 HSBC Bank 13/06/2017 -£48.88 Shell UK Ltd 15/06/2017 -£199.80 SUEZ Recycling and Recovery UK Ltd 16/06/2017 -£945.29 Cornwall Council (non rates) 16/06/2017 -£3,275.90 T H Douce & Sons 16/06/2017 -£3,031.87 L&M Electrical 16/06/2017 -£2,722.80 Denis May & Sons Ltd 16/06/2017 -£1,752.64 Tamar HR Ltd 16/06/2017 -£1,638.00 Torch Embroidery Services 16/06/2017 -£1,632.00 Datasharp UK Ltd 16/06/2017 -£1,440.00 Mitchell & Webber 16/06/2017 -£1,137.06 Cornwall Int. Male Choral Festival 16/06/2017 -£1,000.00 Hooper A 16/06/2017 -£745.00 J&R Foodservice 16/06/2017 -£718.51 Truro Tractors 16/06/2017 -£536.18 The Coffee Company 16/06/2017 -£518.00 Pearson M 16/06/2017 -£500.00 Travis Perkins Co Ltd 16/06/2017 -£461.74 Brandon Hire Ltd 16/06/2017 -£387.49 NCI Technologies Ltd 16/06/2017 -£330.48 Polcrebo Nursery 16/06/2017 -£323.94 Complete Business Solutions UK Ltd 16/06/2017 -£215.29 Malletts Home Hardware 16/06/2017 -£171.62 Carnon Valley Transport 16/06/2017 -£170.00 City of Truro Band 16/06/2017 -£150.00 St Stythians Band 16/06/2017 -£150.00 Countrywide Farmers Plc 16/06/2017 -£133.04 Local World Ltd 16/06/2017 -£132.60 Acland Plant Hire Ltd 16/06/2017 -£126.00 FWB South West 16/06/2017 -£124.58 Saunders Leisure Services Ltd 16/06/2017 -£120.57 British Telecommunications plc 16/06/2017 -£116.64 Biffa Waste Services Ltd 16/06/2017 -£115.68 Furniss of Cornwall 16/06/2017 -£111.87 Cameracraft 16/06/2017 -£100.00 PW Media & Publishing Ltd 16/06/2017 -£95.00
20 of 22 Truro City Council Management Accounts April to June 2017
A E Rodda & Sons Ltd 16/06/2017 -£90.00 Macsalvors Ltd 16/06/2017 -£88.10 Diana Smith 16/06/2017 -£75.00 Thirsty Work Ltd 16/06/2017 -£67.60 GPUK LLP 16/06/2017 -£65.50 Speedy Asset Services Ltd 16/06/2017 -£59.98 AJ Locksmith & Property Maintenance 16/06/2017 -£57.50 Barnabus Design & Repro 16/06/2017 -£45.00 Eden Project Ltd 16/06/2017 -£38.90 LBS Worldwide Ltd 16/06/2017 -£36.06 Masons Kings 16/06/2017 -£32.84 South West Water 16/06/2017 -£23.88 Warrior Warehouses Ltd 16/06/2017 -£22.37 Jewson Ltd 16/06/2017 -£21.54 City Electrical Factors (Truro) 16/06/2017 -£18.31 Burncoose Nurseries 16/06/2017 -£15.30 Steve Andrews Tyres 16/06/2017 -£6.30 H M Revenue & Customs 19/06/2017 -£15,525.13 Standard Life Pension Fund 19/06/2017 -£152.00 Initial Washroom Solutions 19/06/2017 -£61.93 UNISON 19/06/2017 -£39.75 Datasharp UK Ltd 20/06/2017 -£425.31 Rentokil Initial UK Ltd 26/06/2017 -£635.04 Chris Eddy 26/06/2017 -£40.01 Truro Boppard Twinning Association 26/06/2017 -£40.00 Wolf Rock Ltd 30/06/2017 -£3,600.00 BHGS (Hayle) 30/06/2017 -£2,762.83 Sage UK 30/06/2017 -£1,409.95 Hudson Accounting Ltd 30/06/2017 -£1,250.00 Primary Times 30/06/2017 -£621.00 Westcountry Fruit Sales Ltd 30/06/2017 -£483.49 LBS Worldwide Ltd 30/06/2017 -£369.36 Hawkins Motors Ltd 30/06/2017 -£369.11 Datasharp UK Ltd 30/06/2017 -£324.70 Outstanding UK Ltd 30/06/2017 -£319.66 J&R Foodservice 30/06/2017 -£312.20 Wheal Jane Services Ltd 30/06/2017 -£266.03 J Hurle & Sons Ltd 30/06/2017 -£192.00 Saunders Leisure Services Ltd 30/06/2017 -£178.80 Blue Flame (Cornwall) Ltd 30/06/2017 -£171.96 FWB South West 30/06/2017 -£163.05 John Brady Agencies 30/06/2017 -£155.19 Gannon P 30/06/2017 -£139.40 Complete Business Solutions UK Ltd 30/06/2017 -£129.96 LetsGoCornwall.COM 30/06/2017 -£120.00 Smudge Inc 30/06/2017 -£120.00 The Candy Company 30/06/2017 -£116.70 South West Water 30/06/2017 -£105.70 City MOT's 30/06/2017 -£101.50 Saunders Leisure Services Ltd 30/06/2017 -£97.20
21 of 22 Truro City Council Management Accounts April to June 2017
Protec Direct Ltd 30/06/2017 -£94.43 Agnes Blue 30/06/2017 -£85.00 Art Age Publishers Ltd 30/06/2017 -£84.24 Celtic Scene 30/06/2017 -£84.00 BJ Press Ltd 30/06/2017 -£74.40 Lee Hay Window Cleaning 30/06/2017 -£72.00 Pelican Studio 30/06/2017 -£57.65 Truro Tractors 30/06/2017 -£55.62 Ball Colegrave Ltd 30/06/2017 -£49.92 J Salmon Ltd 30/06/2017 -£47.95 Rainbow Bag Co 30/06/2017 -£41.10 Calor Gas Ltd 30/06/2017 -£27.98 Travis Perkins Co Ltd 30/06/2017 -£27.89 Masons Kings 30/06/2017 -£12.00 Peake (GB) Ltd 30/06/2017 -£11.09
Total -£344,192.93
22 of 22
Finance & General Purposes Committee 24th July 2017 Proposed Redevelopment of Tennis Facilities, Boscawen Park An updated Draft Business Plan for the redevelopment of the tennis facilities at Boscawen Park is attached. This has been updated since the Parks & Amenities Committee last week to reflect the granting of £50,000 by Sport England This enables us to finalise the funding for the proposed development:-
Total estimated cost £400,000 Funded by Truro City Council £310,500 Sport England £50,000 Lawn Tennis Association £39,500
Further the City Council funding would be met as follows: -
Loan from Lawn Tennis Association £60,000 Loans from Public Works Loans Board £250,500
In terms of the provision of tennis at the Park we are at a time when we need to decide whether we are going to enhance the facilities available to the public or are going to allow the facilities to continue as currently with the knowledge that they will deteriorate. This proposal carries with it the challenge of both paying for the development in the form of loan repayments and saving, by means of a sinking fund, for the ongoing structural maintenance of the courts in years to come. Whilst this is a challenge the financial projections indicate that we have a unique opportunity to achieve this; resulting from the taking over of the coffee bar and staff reductions, without increasing the precept. The risk is that we also need to increase the numbers of people playing, and therefore the revenue, from the use of the courts. Whilst the financial projections for this are challenging the figures show that we have some flexibility in both timing and scale of this increase. The Parks Committee noted the progress of the scheme at its meeting last week. We are now in a position to understand the financial position with the scheme and therefore I would be looking to bring a final business plan to the Parks and the Finance Committees for approval in September.
Recommendations To note the progress on the scheme.
Roger Gazzard Town Clerk
Date: 18th July 2017
BOSCAWEN PARK TENNIS FACILITY BUSINESS PLAN Draft July 2017 (2)
Abstract A Plan to redevelop the tennis courts and Pavilion at Boscawen Park Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Contents Section 1 - Executive Summary ...... 2 Section 2 - Project Background and Justification ...... 4 2.1 - Introduction ...... 4 2.2 - How did the Project Arise? ...... 5 2.3 - Detail of Truro ...... 6 2.4 - Brief History of Tennis Facilities in Boscawen Park ...... 7 2.5 - Research into Parks Tennis Landscape ...... 7 2.6 - Latent Demand and Market Segmentation ...... 9 2.7 - Boscawen Park Survey Results ...... 9 2.8 - Relevant Local Details ...... 10 2.9 - Other Local Tennis Venues ...... 11 2.10 - Option Appraisal ...... 11 Section 3 - Site Operations ...... 13 3.1 - How is the site operated now? ...... 13 3.2 - Boscawen Park – Ancillary Facilities ...... 14 3.3 - Case Studies from Other Local Authority Projects ...... 16 3.4 - The Use of Access Technology in Managing Parks Tennis ...... 17 3.5 - Boscawen Park - Operational Options Appraisal ...... 19 3.6 - How will court access and bookings be managed?...... 19 3.7 - Marketing to the local public ...... 20 3.8 - Coaching Provision ...... 21 Section 4 - Boscawen Park – Operational Model and Key Responsibilities . 23 4.1 - The Project ...... 23 4.2 - Capital Works Proposal – Tennis Courts and Cafe ...... 23 4.3 - Project Responsibilities Truro City Council ...... 25 4.4 - Financial Sustainability / Sinking Fund ...... 26 4.5 - The re-development of the building into a Café ...... 26 4.6 - What is the Vision for Boscawen Park? ...... 26 4.7 - Financial Analysis ...... 26 4.8 - Risk Register ...... 30
Page 1 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Section 1 - Executive Summary
The proposal is to redevelop the eight tennis courts at Boscawen Park, providing a good all weather playing surface which is hard wearing and will last for many years before needing any significant repair. Secondly, to demolish the existing Pavilion and replace it with a structure that provides public conveniences and a café serving coffee and snacks. There will be a connection made to the mains sewer.
This business plan is the result of much support and work from the Lawn Tennis Association and the Cornwall Sports Partnership.
It is clear that both of these organisations value highly the facilities at Boscawen Park being made available to the public on a pay and play basis. The proposal arrived at, and set out below, would develop an improved tennis facility and place it on a sustainable financial basis.
In considering the future of the Boscawen Park tennis facilities there are three clear options: 1 To reduce the facility offered by allowing the courts and pavilion to deteriorate. 2 To continue with the current situation, patch the courts and Pavilion, and offer this level of facility to the public. 3 To work with the support of the Lawn Tennis Association and Sport England, accept grants offered, and redevelop the courts and the Pavilion with computerised booking option and thereby offer an improved facility.
During the past five years we have seen a slow decline in the number of users of the courts. The evidence supplied by the Lawn Tennis Association is that where facilities have been improved there is an increased number of people playing on the courts, which in turn increases the revenue that we would receive. This also has non-financial benefits in helping to meet the aspirations of the Cornwall Health and Wellbeing Strategy. The introduction of a computerised booking system has also proven to be a benefit elsewhere.
The financial position is described in section 4 and shows a healthy surplus in excess of £30,000 per annum is achieved over the figures currently in our approved 2017-18 financial estimates. The only year of loss is the first when there is an anticipated loss of £7,,000.
In summary the additional loan repayment costs resulting from the development works and the requirement to contribute to an internal sinking fund is more than compensated by three factors; -
• Increase usage and therefore revenue from the courts • Reduced need for park attendants • Revenue from the coffee bar
Page 2 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
However, since compiling the 2017-18 estimates some of these savings have been realised by the acquisition of the coffee bar and the reduced costs of park attendants.
In summary, one of the core objectives of the development is to place the tennis facility on a sustainable footing and the business plan figures indicate that this is achieved.
The proposal is also supported by the City Council’s Mission Statement to continuously improve services.
Page 3 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Section 2 - Project Background and Justification
2.1 - Introduction
Boscawen Park is located on the southern side of the City a short walk and drive from the City centre and the business/retail area. The Park is the hub of leisure and recreation in the City and contains many of the amenities and sports facilities of the City. Boscawen Park is the only major outdoor park tennis facility in the county of Cornwall and forms the largest open space that Truro City Council has responsibility for. The Park has 8 tennis courts, 4 of which are tarmac macadam and floodlit and the remaining 4 are non-porous acrylic.
The Council owns and manages the tennis courts at Boscawen Park and has maintained them to a safe playing standard across the last two decades or so. However, we are faced with the following problems in planning for the future:
• The last five years has seen a slow decline in the numbers of people using the courts. • The surface of the courts is ageing and will need a substantial investment to bring them up to a good playing standard and ensure their longevity. • The current procedures involving park attendants collecting money is inefficient and expensive.
Boscawen Park Courts
Figure 1: Map and Key facilities, Boscawen Park, Truro. Page 4 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
2.2 - How did the Project Arise?
We have a longstanding relationship with the Lawn Tennis Association (LTA) Regional Teams, historically this has centred around looking to explore possibilities on indoor tennis courts in Truro. This has resulted in liaison with local schools, Truro Tennis Club, local coaches and other private investors. These conversations largely could not be developed at this stage due to the size of the investment needed and a suitable location for the courts. During 2015 we were presented with an outline concept to redevelop Boscawen Park. This included discussing some learning from other recent projects and sharing the technology that was available to support court management. The process has also been supported by Natasha Howard who is the National Governing Body lead for Active Cornwall County Sports Partnership.
The LTA Regional Team (James Deem and Colin Corline) ran through a short presentation with myself and the Parks and Amenities Manager (available to view if required) regarding the work of the LTA in ‘parks’ tennis. This included some of the customer insight, case studies and projected returns on finances and people participating in tennis. It centred on the development of an income earning facility (such as a café) adjacent to the tennis facility to ensure its sustainability into the future. This was reported to the Parks and Amenities Committee and it was considered the concept of the Café / Tennis aspect of the Park to be one that was worth pursuing and formed a core part of a wider masterplan to develop the Park.
The masterplan includes improving parking, redevelopment of the cricket facilities, location of the Depot/toilet facilities and the building of a bridge to link the adjacent business district across the Truro River. The Council is happy to consider tennis and café developments of an initially isolated phase of the wider masterplan.
Page 5 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Existing Restaurant – not Small Cafe council land
Proposed location of new larger cafe Existing Toilet Block Large children’s play area
Nursery Depot
Approx. Location of proposed bridge from business district Cricket Pavilion
Figure 2: Boscawen Park, Truro
2.3 - Detail of Truro
Truro is the fourth most populous conurbation in Cornwall and the UK’s most Southernmost City. Including its surrounding villages the population stands at 23,000. Truro is Cornwall’s central destination for retail and leisure and is the administration hub for the County of Cornwall.
Employment is largely in public sector (NHS and Local Authorities) but does have a significant presence of Banking and Professional businesses (e.g. Legal) in the district of Newham. There is a large service sector in the City centres shops and businesses. Average earnings and house prices are higher than much of Cornwall, with a significant number of people commuting into the City for work as well as pleasure.
Truro City Council is housed in the Municipal Buildings and covers the administration of areas including parks, gardens and public conveniences. The Unitary Authority of Cornwall Council considers areas such as planning and infrastructure. The City has 4 wards and 24 councillors. Page 6 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
2.4 - Brief History of Tennis Facilities in Boscawen Park
Boscawen Park was originally used as a cricket ground with Cornwall playing its first representative match in 1858. It has since hosted List A, Minor Counties and women’s international cricket. Two tennis courts were is use from 1900, but the wider establishment of the park as an open space dates from around 1912. There is no record for when a further 6 courts were added and the existing two changed from grass to an all-weather surface. The courts themselves underwent their last refurbishment in 1997.
2.5 - Research into Parks Tennis Landscape
The LTA Regional Team has provided us with some wide ranging research to understand what the wider public feel about tennis. The primary interest to the Council is understanding the main barriers the public see to access the courts. The research presented to us is summarised below focusing on parks specifically:
• Around 5m pick up a racket once a year and play – majority of this in in parks. • 36% of tennis played by those aged 14+ is on parks (14% Clubs and 22% Schools). • For those that don’t play tennis but would like to 80% would see a park court as their first option. • For people who want to play tennis in parks, they are most dissatisfied with state and condition of courts, ease of booking and the number of courts available to play. • Demand for tennis is amongst those who stopped playing in the last 5 years – but the age profile is wide ranging – from 14+ upwards demand for parks tennis is strong. • Although there is demand amongst C2DE demographic classification the highest latent demand is for ABC 1 demographic classification.
Page 7 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Figure 3: Where people played tennis in GB in the last 12 months
Figure 4: What ‘type’ of tennis are parks players interested in?
Page 8 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
2.6 - Latent Demand and Market Segmentation
In addition to the national insight numbers, the LTA have worked closely with Sport England to use the market segmentation data (generated by annual active people survey) to understand a more local view of demand for tennis. This data is drawn down to the local authority level and mapped in a radius of the postcode of the tennis facility (1km and 3km in this case).
The calculations determine if there are enough courts available to meet the demand for public use of tennis. A positive number (green) highlights not enough court capaCity to meet demand for tennis. This is calculated using the number of court hours available at peak times (late afternoon, evenings and weekends) multiplied by the number of courts available at each park.
Table 1: Latent Demand for Tennis for 1km, 3km and 5km Radius of Boscawen Park
% of LA (Latent latent Average Radius No. of Total LA Venue Postcode Currently Latent pop in demand of total Total Demand (km) Courts Demand pop catchment v LA demand Pop.
Boscawen Park TR1 1SG 1 8 21 24 45 9293 9951 0.24 0.23 -579 Boscawen Park TR1 1SG 3 8 313 342 655 9293 9951 3.44 3.40 31 Boscawen Park TR1 1SG 5 8 465 494 959 9293 9951 4.96 4.98 335
The short analysis suggests that there is an appropriate supply for courts in Truro in within 3km and 5km radius. The suggestion of the oversupply of courts in relation to 1km (red number) is largely due to lack of residential housing in the immediate area surrounding the park – which can be viewed on figure 1 in this document. Therefore the data method would suggest simply looking at the operating model and customer journey for the existing facility rather than considering adding or losing courts.
As part of this work Truro City Council and LTA Regional Teams discussed other local tennis facilities. The only venue of note in consideration for this project is nearby Truro Tennis Club, who caters for a large number of members and has a busy coaching programme. They have been involved in previous discussions to develop tennis in Boscawen Park and other areas of Truro.
2.7 - Boscawen Park Survey Results
The council conducted a survey in Boscawen Park across February and March 2017 to ascertain some public view on the future of the facilities in the park. This was conducted using face to face questionnaires and via Survey Monkey. This was promoted via the council social media channels and had 199 responses. The survey covered a broad number of areas so the key points in relation to this project have summarised more concisely below:
Page 9 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
• Existing users of the park most frequently used the toilets, café and play park (over 50% of respondents in each case). • Tennis was the most popular current sporting use of the park (20%). • 25% of respondents like the fact the park had tennis courts. The duckpond, play park and open space were the major areas to exceed this (all above 50%). • 30% of people wanted to see refurbishment of the tennis courts. Over 50% wanted to see a new bridge link and improved Café Facilities. • 57% of users of the courts thought the courts were in average or below condition. 35% said they would play more if the courts were improved. 32% said they would play more tennis if the Café was refurbished. • The adjacent play area was the most popular facility and had the highest public approval score in the survey. • Over 70% of the respondents use the Café or the ice cream van. Over half said these facilities could be improved. • Over 70% also felt that the Toilet and Parking Facilities at the park should be improved. • In the comments section, the improvement of capacity of internal / external seating featured prominently.
This survey provided useful insight to the project group on the broad public opinion of the park. The results broadly supported the interventions to improve the Café and refurbished the tennis courts as this project proposes.
2.8 - Relevant Local Details
The Physical Activity Strategy for Cornwall which has been approved by the Health and Wellbeing Board and has a bold target to get 50,000 more people active in Cornwall by 2020. This project will help towards achieving this goal. The vision is a future where everybody in Cornwall and the Isles of Scilly is active as part of daily life, regardless of age, gender, culture or circumstance. Some extracts from this Strategy are listed below that are relevant to this project:
“Active Environments
Review the potential of public outdoor spaces to support physical activity and identify opportunities for growth including; facilities, access and connectivity to public transport, walking and cycling routes. Identify capital investment to support the development of local facilities and equipment to facilitate growth in activity in the outdoors e.g. playgrounds, cycle tracks, running routes, green gyms, climbing equipment, boats etc.
Facilities
Work with facility providers to identify underused space and resources during the day time that could be used for free/subsidised activity with particular emphasis on target groups.” Page 10 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
2.9 - Other Local Tennis Venues
Truro Tennis Club is the main other tennis venue situated in the City. The club is approximately 4 miles from the park on the western edge of Truro in the Gloweth District. The club has 6 courts and is already showing an interest in the project having met with Truro City Council and spoken to LTA colleagues. It is not envisaged that the club will be a partner in the development of the project, although they will be kept in communication as it is developed. The club may wish to bid to provide the coaching service and the Project Group would wish the club to be involved in advertising its offer to players at the park that want to pursue playing tennis on a more regular and competitive basis.
2.10 - Option Appraisal
In considering how to proceed it is relevant to consider how each of the following options fits with the Councils Mission Statement: -
City Council’s Mission Statement
“To continually improve services and provide a better quality environment for people to live, work and visit, constantly improving the local parks and amenities, which contribute towards a feel good factor, a healthy lifestyle, and improve the socio- economic standard.”
There are three basic options for the future provision of tennis at Boscawen Park.
Option 1
To minimise the capital spending required to continue with the courts and pavilion until such time that the courts become unsafe for use and the pavilion requires demolishing. The courts have had no major works for some twenty years and are showing signs of cracking and disrepair. The evidence of the past five years is that there is a reduction in usage of the courts which would lead to a reduction in income. The revenue costs of managing the courts will remain the same and therefore overall the financial position will deteriorate.
Option 2
This is a middle option in terms of spending which would see the existing courts resurfaced and repaired but fundamentally remain the same surface type. Anticipated costs for this are £60,000 - £80,000. This would enable the provision to continue A difficulty with this option is that the pavilion will either need to be demolished, or rebuilt, and therefore a decision will need to be taken by the Council on its future.
Option 3
This is the option proposed by this Business Plan and sees the development of the facilities both in terms of provision of eight all weather courts rather than four, all with Page 11 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park a new surface, together with development of the coffee bar and provision of new public conveniences.
This option fits with the Council’s Mission Statement to continually improve services. The financial comparison with the existing Council budget in para 4.7 indicates that the existing budget would support a period of paying the loan charges for the redevelopment as well as paying into a n internal fund to provide for future structural maintenance of the courts. This situation is created by the surpluses made by the coffee bar and the reduction in management costs for the courts by the integration of court management with the coffee bar.
The primary risk to this option are that there is a premise that the income from the courts will rise substantially over a five year period. This is based on the experiences elsewhere in the country where a similar scheme has been implemented. In order to achieve this there will be increased marketing, formal coaching, and introduction of a computerised booking system. In this way the barriers that people perceive to playing park tennis will be removed.
Page 12 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Section 3 - Site Operations
3.1 - How is the site operated now?
The site is currently charged for and is overseen by park attendants and Café staff. The level of staff resource to manage the courts is seasonally based. In the peak of the summer months an attendant will sit in the Pavilion building adjacent to the courts and take pay and play monies. This does not happen during the winter months when an honesty box is sometimes used. The council is aware that this is a partially managed model and that when the courts are open the risks exists that people play for free. The council have tracked the income the courts have generated over the last five years – this is highlighted in the table below:
Table 3: Total Tennis Income for Boscawen Park 2010 – to date
2010- 2011- 2012- 2013- 2014- 2015- 2016- 2011 2012 2013 2014 2015 2016 2017 Tennis £11,496 £12,283 £10,638 £11,144 £9,087 £9,430 £8,753 Income
There is small group of people (approx. 16) who have formed the Riverside Tennis Club and hire the courts from the council. There is also a group of 12 ladies who utilise the courts regularly. The U3A (University of the third age) also books the courts. The majority of this play takes place on the lower tarmac courts and the ‘clubs’ have use of the existing building for tea and coffee making facilities. The ‘clubs’ are not registered and do not play in the leagues. There is no desire to remove any group from the courts. They would simply be adapted into the new operating model. The core change for this group in the proposal is that they will use the Café for refreshments as opposed to having building access.
Page 13 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Figure 5: Current pricing structure at Boscawen Park Tennis Courts.
3.2 - Boscawen Park – Ancillary Facilities
In 2015 the ‘Friends of Boscawen Park’ invested into a major upgraded of the children’s play facilities on the opposite side of the tennis courts from the car park and building (see Fig 1). TCC supported this initiative and made a financial contribution. Initial public feedback has indicated this is extremely popular amongst local people and visitors alike and footfall is significant at all times of year.
Page 14 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Figure 6: Boscawen Park Children’s Play Area (Courts in Background)
Until recently we had two concessionaires offering catering facilities adjacent to the courts. The existing licence agreement with the ice cream vendor expires in the autumn of 2017. There is therefore an option that it could be included in a future Café and as such serve as an additional income stream; but it is currently not built into the financial model.
The second concessionaire was a Café offering various refreshments including hot drinks, cakes and Paninis. The café provider had no tennis function. In 2015 the café provider upgraded from a van and decking area to a modular building. This was acceptable under the lease terms with the council. The lease was due to expire in 2023, but after discussions the café owner decided to move onto other things and sell the asset.
TCC purchased the building (not the business) from the café owner in March 2017 and have carried on operating it using existing staff with immediate effect. We did not wish to take on the business due to possible liabilities and lack of evidence of business viability.
The building is very small and not deemed sufficient for the size of Café that a park of this stature would service. The floor space of the Café has a seating capacity of 12 people and is approximately 4m x 6m in size which much of that space taken by the counter area. It does have an outside decking space used for additional seating. In the long term the ownership of this facility offers us the flexibility in developing the tennis courts and Pavilion. There are options for the existing building, for instance it could remain on site and act as the separate ice cream parlour or it could be moved to another green space in Truro.
Page 15 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Fig 7: Existing Modular Café at Boscawen Park (courts to the left)
In terms of the Café space we would wish to convert the existing Pavilion building (see 2.1) that is only rarely used by club and council staff. The building is currently in a very poor condition and sits low to the ground. It is exposed to flood risk. The outside of the building has a covered veranda. This is also in poor condition, but would serve as a useful space for outside seating in the summer months. The building sits directly the behind the small modular building depicted in the picture above. The Pavilion sits around a metre below the modular building in the picture above. There a small gap to walk between the two buildings.
The council and LTA colleagues see the conversion of this space into a fully functioning Café as the core project alongside the redevelopment of the tennis courts.
An additional public benefit would be the inclusion of public toilets in the new Pavilion. There are currently public toilets in the parks some quarter of a mile from the courts but the public clearly see a need to have additional facilities which may include a “Changing place” toilet as there are none currently in Truro. This would additional involve the development being placed on mains drainage.
3.3 - Case Studies from Other Local Authority Projects
The LTA Regional Teams have shared with us a number of case studies in the South West Region where access technology has been used to improve the customer experience and participation. The following data has been provided to us where the LTA has partnered with a local authority to redevelop park courts and use booking and access technology to improve the service offered to the public.
Table 3: Sales of Access Systems in park redevelopment projects (Oct 2015).
Partnership Local Authority No of Courts Cards / Keys Sold Average Cards / Key Sold Per Court Poole 4 724 181.00
Bournemouth 20 936 46.80
Norwich 4 352 88.00
Bromley 20 998 49.90
Winchester 4 201 50.25
Dorchester 4 189 47.25
Average Courts Per L.A. 9.33 Average Sales Per Court 77.22
We have also been made aware of some of the most recent ‘single’ site case studies in other South West areas. The most pertinent of these case studies is with Fleet Town Council in Hampshire which is in its first full year of operation. Page 16 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
3.4 - The Use of Access Technology in Managing Parks Tennis
There are a number of case studies of where local authorities have used access control to manage tennis courts successfully. Access system installation has been an underpinning factor for almost every successful example of a parks tennis project. The core reasons why are listed below:
• Along with the booking system it provides a far clearer and simpler customer process. • In a technology led world – the customer expects and is used to using technology to make purchases. • It allows a method of generating income (at an affordable price) to sustain the facility and keep some free tennis for the public. • It collects data to ensure that partners can have accurate data and profiling of uses of the facility, reporting accurate statistics of court usage to inform future decision making. • The technology is used in the security environment helping to reduce risk of vandalism to internal courts areas (surface, nets posts and fencing areas).
Additional insight from surveys of people who play and wish to play tennis indicate the technology and the ability to book and access a court ‘smooths the path’ to play and reduces barriers for people to play.
Page 17 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Figure 8: Park Players – The Barriers to playing tennis.
Figure 9: Customer insight into information to find online.
Figure 10: Customer journey to play tennis
Moreover when asked for more detail, people revealed some further insight into perceptions of tennis in parks:
• People found unmanaged courts frustrating, because they didn’t want to risk going and not being able to play.
Page 18 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
• Some respondents found having to wait for courts (especially in summer) frustrating and off–putting. • This added to a perception that tennis was ‘behind the times’ and didn’t fall into plan with other sports and leisure activities where they were used to booking, especially on their phone. This was more prevalent in the Under 45 category. • People found clubs and club people off-putting – due to the perceptions of expense, elitism and snobbery. This led to parks being the top choice of venue to play. • Club people were stereotyped in perceptions of ‘all whites’, smart rackets and trainers.
Access systems have a precedent of success in parks which is supported by customer insight and subsequent research. The inclusion of this technology in the proposal to redevelop courts is viewed by ourselves and the LTA as integral to the court management, income generation and the customer journey.
3.5 - Boscawen Park - Operational Options Appraisal
The Parks and Amenities Manager and Town Clerk have considered the most suitable operational structure for the park and concluded that we should keep operations and the management of the Café within the council. The basis of this conclusion is that the vision would be for this part of the park to be profitable above its maintenance needs and therefore service a council loan (Public Works Loans Board) and provide investment to the upkeep of the park e.g. play area. The only area we wish to outsource is the coaching provision, as there is no existing skill or knowledge within the council to deliver this. We will oversee and manage provision of a services contract with the successful bidder for the exclusive coaching rights.
3.6 - How will court access and bookings be managed?
We would be able to adapt the existing tennis information on the TCC Web site, where leisure facilities in parks have a specific area. The figure below shows the existing public information and pricing structure for the courts at Boscawen Park.
Page 19 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Figure 11: Website – Boscawen Park Tennis Courts.
The Parks and Amenities Manager and Town Clerk have seen a short demonstration of the LTA bookings and management system and have also discussed access technology option to help remote court management. Also some examples of ‘set up’ of customer journey from other projects (e.g. Cheltenham) and we are happy that the club spark system is the right tool to manage the facilities. We are also interested to see if club spark could be useful to take bookings for some of the other activities in the park.
The administration of bookings would be overseen by the Council’s existing administration teams. The Café staff would operate a point of sale function in the park and would envisage having racket hire and a ‘self-service’ booking point.
3.7 - Marketing to the local public
We have capacity to market the courts through internal teams. In particular, the Truro Tourist Information Centre, which already provides a destination marketing function for Truro, and would be able to use its social media and marketing publications to more widely publicise the offer at the tennis courts. We also would utilise our community development function which is looking particularly at improving the levels of exercise in the community, in line with the wider Health and Wellbeing Strategy for Cornwall, and the emerging sustainability and transformation plan for the county. Some further detail on what can be done is set our below:
• We would plan to develop a brand and logo and commission this to be included on posters, on courts banners and digital collateral. Page 20 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
• We would like to significantly improve the signage around the park as part of this project. • Social Media Profile 134 likes and 138 followers on the Facebook Page with the ability to produce paid adverts. • The TCC website which is a one stop shop for all services that the council provide and is a platform for public information. • We have the ability to communicate with every household in the City via circulation publications. • Links to a number of community groups in the area through the council directory for community groups.
It is recognised that an element of use of all of these platforms would be most effective in reaching the general public and letting them know about the opportunity to use these courts.
3.8 - Coaching Provision
There have historically been a number of coaches who have tried to develop programmes at Boscawen Park without much long term sustained success. We have already received a number of enquiries from local coaching providers who are interested in setting up programmes in the park. As such the coaching is being tendered to an exclusive provider for £3,000 in the first year. There are some key caveats to consider:
• The coaching provider is still free to work with other venues to provide coaching offers. • The coaching provider is allowed, if it so wishes, to sell court time to ad other coaches to deliver private lessons and collect a fee for doing so. • Only the successful coaching provider is allowed to advertise provide group coaching, recruit new business and deliver LTA products. • The coaching provider is contracted to Truro City Council for 3 years on a provision of services agreement. • The fee for year 1 is based on case studies elsewhere and will be reviewed at the end of year 1 based on data collected from the coaching programme to determine a future appropriate figure.
The advert will be posted on the LTA website and communicated to local coaches. An interview process with on and off court elements will be set up to determine the successful candidate to provide coaching.
It is anticipated 20-30 courts hours a week would be appropriate and that this park alone would not be able form part of a coaching providers work base. A list of some of the products and programmes is shared in the table below:
Page 21 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Table 4: Park Orientated Coaching Products
Product/ Target Explanation Programme Audience Tennis 4 Free All A weekly session (FOC) enabling people to play tennis in an organised session, suitable for all ages and abilities. Tennis X Press Adults A six week course that's an easy and fun way for adult beginners to get into the game or improve their skills. Cardio Tennis All Cardio tennis does not require tennis skills, instead it’s all about keeping your heart rate up, burning calories and having fun to up-tempo music on a tennis cour.t Tennis Tuesday’s Ladies A female only session for players of all standards of player to improve their game. Touch Tennis All Touch Tennis is the closest thing to five-a-side for tennis played on a smaller court, with 21” rackets and foam balls and can be played on any flat space, indoors or outside. Mini Tennis 10&U 3-10 year olds lessons utilising smaller courts and rackets with lower compression balls making learning the sport fun and easy. Junior Tennis 11 - 18 Coaching activity for players ages 11-18 years. Tennis 4 Kids 5-8yrs A free 6 week course plus a free racket to encourage new players to the sport. Senior Session Adults Senior Social sessions often in the daytime. Disability Tennis From deaf tennis and visually impaired tennis to wheelchair tennis and learning disability tennis, there is a great range of tennis programmes available for players. Local Tennis Adults Self – organised singles based competition played in 8 Leagues week rounds across the year.
Page 22 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Section 4 - Boscawen Park – Operational Model and Key Responsibilities
The operating model for the project is very simple in that we have the capacity and staff to deal with all aspect of sites operations and management within the existing structures. A short summary is provided in the figure below.
Truro City Council • Court Owners • Sinking Fund Holders • Maintenance Responsibilities • Court Operators (e.g. Bookings, Marketing) • Website Host • Manage Contract with coach provider
Café Manager Coaching Provider • Pay commercial rent to e.g. £3k for • Employed as a specialist by the council exclusive rights to coach on courts. • Oversees casual café staff • 3 Year Contract annually reviewed. • Leads on design of menu and offer • Operate point of sale and racket hire at courts
Figure 12: Operational Model for Boscawen Park
4.1 - The Project
The scope of this project for the council is the creation of a fully functioning Café building adjacent to refurbished tennis courts with a new business model introduced.
4.2 - Capital Works Proposal – Tennis Courts and Cafe
A technical services visit has been completed by Lee West of Sports Facility and Planning Design Limited. A summary of this report has been provided by Colin Corline and details the costs associated with redeveloping the tennis courts. The key points from this has been extracted and displayed below:
• Courts 1 – 4 will all need a minimum of 1 layers of tarmac at £10k per court - (£40,000). Page 23 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
• Courts 5 – 8 converted from existing acrylic to a porous tarmac surface will cost around £25,000 per court - (£100,000). • Weld mesh fencing can be hung on the on existing poles costing around £17,000. • Access Control Gates in the region of £10,000 with additional gates between courts approximately £4,000 - (£14,000). • Fees/Management/Contingency – approximately £23,000 although these are variables. • This brings total project of £197,000 on this initial inspection / analysis.
The council has undertaken some research with local consultants and some building companies to look at the costs of redeveloping the old building adjacent to the courts into a café. The council is aware that some sewerage works are required to this area of the park in the region of £40,000 and that a new modular building to replace the existing footprint costs in the region of £1000 per square metre. The decision to remove / or keep the modular building the council have purchased will depend on the quotes that have been received from modular design companies.
We have conducted some initial conversations with companies and understand the building and kitchen fitting will be in the region of £140,000. The council is aware that the concrete base of the building will need to be raised to mitigate flood risk. A total of £200,000 is the working figure for all related Café works. We would need to apply for planning permission to change the existing building, although it is not thought to be an issue. The courts require no planning permission.
TCC Standing Orders require a grounds survey before committing to any building project, and this is particularly relevant in the made ground at Boscawen Park. We have sought tender prices for the preliminary works for the new Pavilion as below: • Ground Investigation; • Topographical Survey; • Sketch Design; and • Feasibility Report.
A reasonable budget price for these works is £18,000.
Page 24 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Fig 13: Possible Café Design
This business plan is the basis of requests to external and internal funding partners to partner fund this project. It is understood that the LTA will view the tennis part of this project as the priority and will focus its assessment of funding on this requirement, whilst understanding the Café concept been introduced as part of this plan.
TCC is currently in a strong financial position. As a Local Authority we are able to borrow from the Public Works Loans Board at low interest rates (currently 1.84%). Considering the type of building and works proposed the borrowing would be on an annuity basis probably over a period of 15 years. The current repayment schedule is £766 per annum per £10,000 borrowed. On the basis of a £400,000 project cost the council has made an expression of interest to the Sport England Community Asset fund of £100,000. The council is looking to request an identical amount from the LTA in respect of it being 25% of the overall project cost and 50% of the cost of court refurbishment.
4.3 - Project Responsibilities Truro City Council
There is a small project group of partners working on the development of the project. TCC responsibilities lie with the Town Clerk and the Parks and Amenities Manager who are being supported (in addition the LTA) by Active Cornwall. The LTA Staff supporting the council on this project are James Deem (Participation) and Colin Corline (Facilities).
Page 25 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
4.4 - Financial Sustainability / Sinking Fund
We must accept that a condition of receipt of grant will be that we will need to hold an amount of the income generated from the site in respect of future maintenance for the courts. This is to ensure the sustainability of the facility. This will be spent upon future resurfacing and re-fencing and amounts placed aside will be as per guided by the LTA recommendations.
4.5 - The re-development of the building into a Café
As explained in Section 2.1, the current plan to ensure the two concessionaires are no longer under any agreement when this project comes to fruition. This is provide the option of a fully functioning and operated Café modular building adjacent to the tennis courts, to improve the environment and offer on this part of the park.
4.6 - What is the Vision for Boscawen Park?
This development is part of a simple vision to make Boscawen Park the highest quality green space in Cornwall. The park covers significant land and has the opportunity to cater for sports activities, leisure use and major public events. We have already taken significant decisions to invest into the park both in the initial phase and future phases on the redevelopment of the site. The council feels they best way to manage the park is by directly managing the facilities rather than outsourcing; and this also represents the best opportunity to seek return on investment financially.
4.7 - Financial Analysis
Project Funding
The funding for the project is provided from three organisation.
The gross cost of the project is estimated at £400,000
As host the Truro City Council are providing the majority funding totalling £310,500 which will be funded from borrowing, £250,500 from the Public Works Loans Board and, £60,000 from the Lawn Tennis Association.
The Lawn Tennis Association will provide grant funding of £39,500 and Sport England Grant funding of £50,000
Income Assumptions
Page 26 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
As part of a methodology to understand the potential for participation returns in these projects two factors were considered:
• LTA modelling tool, using Sport England data to project sales in a given areas • Existing data from live projects in other areas that have been live for at least a year.
The table below summarises the outcome of this work. Each area is considered in turn in the following text for explanation.
Table 5: Anticipated Return on Investment Boscawen Park
Income Year 1 Year 2 Year 3 Year 4 Year 5 Annual Sales at £35 152 200 300 325 350 Average Sales Per Court 19 25 37.5 40.625 43.75 Unique Users (Households) 289 380 570 618 665 Unique People inc. 30% Pay and Play 375 494 741 803 865 Total Bookings (5.7 bookings per user) 2,140 2,816 4,224 4,576 4,928 Pay Play 40% of Total Bookings 856 1,126 1,689 1,830 1,971 Coaching Programme Court Time 1,080 1,080 1,080 1,080 1,080 Court CapaCity 33,756 33,756 33,756 33,756 33,756 Occupancy % 10 12 16 17 18
Sales per Household – The number of sales made of the £35 annual access offer. Year 1 figure calculated using SE / LTA modelling data. Subsequent years are projected based on the performance of other parks in the South West Region.
Unique Users / People – The number of unique users who play tennis at the park. The total is a combination of those that are part of household access scheme and those that choose to pay and play.
Total Bookings – Projected total bookings made per annum, calculated from the sales made at 5.7 bookings per unique user.
Coaching Court Time – The coaching court time is modelled on a 36 week programme at 30 hours a week. It is expected the programme would be the same each week but increase in occupancy.
Court Capacity / Occupancy – Based on projected hours used for free play and coaching. The anticipated occupancy level displayed as a percentage.
The modelling of court hours and usage is translated into the income in the spreadsheet below.
Expenditure Assumptions
Loan costs
Page 27 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
This PWLB figure represents the costs of borrowing on a fifteen year basis of £250,500 from the Public Works Loans Board at a rate of £777 per £10,000 borrowed.
The LTA figure represents repayment of a ten year interest free loan of £60,000
Tennis Court Repair Fund. A condition of our grant from the lawn Tennis Association will be to make an annual contribution of £1,200 per court per year to provide for the ongoing replacement of the court surface and other repairs; a total of £9,600 per year.
Other Costs These are listed and are minor items. The wage costs in carrying out daily maintenance is excluded as the use of the café to sell tickets and be a “presence” on the site will save on the current costs.
Comparison with existing budget There are three adjustments to the figures in order to compare with our existing budget for the courts and the coffee bar. Firstly, there is the labour cost saving identified at 37 hours per week at £8.45 per hour plus on cost of 30%. Because of a current vacancy this saving has in practice already been made. There may be further opportunities for reductions in park attendant costs in future years which are currently being assessed and not included in the figures. Secondly, we have budgeted for income from the courts of £10,530 and this money form part of the revised income projections below. Thirdly, we have now been operating the coffee bar for some three months and it is clear that we can make a surplus from the facility. The financial figures assume no surplus for eighteen months reflecting the cost of acquisition, after which an annual surplus of £15,000 is built in.
Financial Comparison with current budget
1 Income Assumptions Year 1 Year 2 Year 3 Year 4 Year 5
No. of Annual Sales at £35 each 152 200 300 325 350
Average Sales per court 19 25 38 41 44
Unique Users (Households) 289 380 570 618 665
Unique People inc. 30% pay and play 375 494 741 803 865
Total Bookings (5.7 Bookings per user) 2,138 2,816 4,224 4,577 4,931
Pay & Play 40% of total bookings 855 1,126 1,689 1,831 1,972
Coaching programme court time 1,080 1,080 1,080 1,080 1,080
Court Capacity 33,756 33,756 33,756 33,756 33,756
Occupancy % 10 12 16 17 18
Page 28 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
Income from Tennis Courts £ £ £ £ £
1.1 Households £36 per annum 10,404 13,680 20,520 22,248 23,940
1.2 Play & Pay(£6.50 per court per hour) 5,558 7,321 10,982 11,900 12,819
1.3 Coaching Rental income 3,000 3,250 3,500 4,000 4,000
1.4 Other hire groups (Schools etc) 2,000 2,050 2,101 2,134 2,208
1.5 Contribution from Coffee Bar - 7,500 15,000 15,000 15,000
1.6 Floodlight Usage 1,500 1,600 1,700 1,800 1,900
Total Total 22,462 35,401 53,803 57,082 59,867
Costs
2.1 Loan Repayments PWLB(assume £250,500 Loan) 19,417 19,417 19,417 19,417 19,417
2.2 Loan Repayments LTA (assume £60,000 Loan) 6,000 6,000 6,000 6,000 6,000
2.2 Tennis Court Repair Fund Contribution 9,600 9,600 9,600 9,600 9,600
2.3 LTA Registration Fees 200 880 880 880 880
2.4 "Go Cardless" charges 300 350 400 450 500
2.5 Wi fi Charges 600 615 630 645 660
2.6 Floodlight electric charges 1,500 1,600 1,700 1,800 1,900
2.7 Gate Maintenance Charges 600 615 630 645 660
2.8 Marketing costs 2,000 200 200 200 200
Total Total 40,217 39,277 39,457 39,637 39,817
- - Operating Surplus/-Deficit (17,756) (3,876) 14,346 17,445 20,050
add Labour saving court management 21,135 21,135 21,135 21,135 21,135
less Current Court income 10,530 10,530 10,530 10,530 10,530 - Impact on 2017-18 budget (7,151) 6,729 24,951 28,050 30,655
Page 29 of 30
Truro City Council Draft Business Plan July 2017 Redevelopment of the Tennis Facilities in Boscawen Park
4.8 - Risk Register Responsible Likelihood Impact Impact Priority Offi Further Risk Description Impact Description Controls in Place Action
Required
Development Costs Costs to council increase 2 3 6 Specialist advice re Court None T increase significantly specification. C Work split into different contracts. Flexibility is size of pavilion Ground surveys carried out
Finished courts not of Loss of reputation. 1 3 3 Specialist pre contract None T a good enough Reduction in income advice. Specification C standard successful elsewhere. Selected contractor list Usage of courts less Reduction in income 1 3 3 Specialist advice sought None T than anticipated from LTA and usage C based upon experience elsewhere.
Page 30 of 30
Finance & General Purposes Committee 24th July 2017 Social Prescribing I have attended a further meeting on this subject which is being led by the GP practices in Truro, Chacewater and Carnon Downs, together with the Kernow Commissioning group. Feock parish and Cornwall Council are also represented. The group formally received an offer of funding from the Peninsula Community Health grant pot as well as general help and assistance with the project. Discussions are also going to be held with the Public Health department and Adult social care regarding their involvement. Looking forward a sub group is to meet to discuss the practical details of the project, and formalise the aspirations of the stakeholders. The aim is to produce a document which can be used to raise awareness of the proposal and the benefits that will accrue. This will be used at the Community Network meeting in September when the subject will be discussed in detail. With this in mind I would ask the Council to select a councillor who could attend the sub group meeting with me.
Recommendation To select a Councillor to attend the sub group meeting and future meetings.
Roger Gazzard Town Clerk Finance & General Purposes Committee 24th July 2017 Kenwyn Hill Playing Field The City Council has been leasing this field since 2011 on the basis of three year leases. As part of the devolution package we asked Cornwall Council to consider a longer tenancy in order that we could work with the junior football teams in the area, particularly Truro City AFC Juniors, to develop the facilities on the site. This has been agreed by Cornwall Council and I have attached a report on Lease and Title from our solicitors, Foot Anstey on a fifteen year lease. I draw your attention to the Executive Summary (clause 3) which provide the terms of the Lease in particular that the rental is nominal.
Recommendation To authorise the Mayor to sign and seal the lease. To authorise the Town Clerk to swear the Statutory Declaration relating to the lease.
Roger Gazzard Town Clerk Report on Lease and Title relating to Kenwyn Hill Playing Field
Dated
Ref: 222895.16
WORKSITE: D/23448368/1 PAGE: 1 OF 12 CONTENTS
1 Glossary...... 1 2 Scope of Report ...... 1 3 Executive Summary ...... 1 4 Premium...... 2 5 Lease ...... 2 6 The Property ...... 5 7 Matters Benefitting the Property ...... 5 8 Matters Burdening the Property ...... 5 9 Overriding Interests...... 6 10 Prescriptive Rights ...... 7 11 Search Results...... 7 12 Replies to Enquiries ...... 10 13 Outstanding Matters...... 10 14 Conclusion ...... 10
WORKSITE: D/23448368/1 PAGE: 1 OF 12 1 Glossary
1.1 The table below lists words used with a particular meaning in this report.
Benefits means any right, easement, restriction, stipulation, restrictive covenant, mining or mineral right, franchise or other interest that benefits the Property;
Incumbrances means any right, easement, restriction, stipulation, restrictive covenant, mining or mineral right, franchise or other interest to which the Property is subject;
Lease means the agreement to be entered into between you and the Landlord for the lease of the Property;
Landlord mean The Cornwall Council
Property means the property described in Paragraph 6 of this report;
Us/we/our means Foot Anstey LLP;
VAT means value added tax chargeable under the Value Added Tax Act 1994;
You means Truro City Council
2 Scope of Report
2.1 This report has been prepared for the sole benefit of you, Truro City Council, in connection with your proposed lease of the Property from the Landlord and for no other purpose
2.2 The contents of this report are private and confidential. It must not be relied on by or made available to any other party without our written consent.
2.3 The report is based on our review of the title documents, search results, planning documents and replies to enquiries given by the Landlord.
2.4 We have not inspected the Property and are unable to advise on the physical condition of the Property. We would advise you to arrange for a survey of the Property to be carried out, if this has not already been arranged.
2.5 We are unable to advise on the value of the Property. We recommend that you have the Property professionally valued. You should ensure that the valuer is aware of the matters mentioned in this report, as they may affect the value.
2.6 At the date of this report, the matters listed in paragraph 13 are outstanding. We will keep you informed as and when these matters are resolved.
3 Executive Summary
This is a summary of the major issues that we think should be brought to your attention:
(a) The Property will be leased to you for a term of 15 years from 1 July 2017 for an annual rent of £1.00;
(b) The Lease is granted with limited title guarantee.
(c) Either party to the Lease may break the Lease by serving 12 months' notice.
WORKSITE: D/23448368/1 PAGE: 1 OF 12 (d) The Lease prohibits any dispositions so it cannot be sold or assigned to any other party.
(e) The Property is subject to some Incumbrances listed in clause 8 including unknown restrictive covenants. You may wish to obtain Title Indemnity Insurance against these covenants.
(f) The Property may only be used for recreation and/or public open space. The Permitted Use of the Property is further restricted by the Lease to only be used as a sports field laid out for two or more pitches and ancillary welfare and changing facilities installed on a non-permanent basis.
(g) Our Drainage and Water search stated that the Property is not connected to the mains water supply nor the sewer system. However, the Landlord has said that the Property is connected to the mains water supply on a metered basis. You may wish to inspect the Property prior to completing the Lease to confirm whether it is connect to the water mains.
(h) The Property is within the historical boundary of a parish which continues to have a potential chancel repair liability. We suggest that you obtain chancel liability insurance prior to taking the Property as it will protect you in the unlikely event that the parish asks for any chancel repair money.
(i) The Lease contains provisions for you to pay the costs incurred to comply with the CRC scheme. If you do not wish to pay these costs please inform us.
(j) The Landlord has stated that as the current occupier and manager of the Property you have full knowledge of all matters affecting the Property.
4 Premium
There is no lease premium.
5 Lease
Below is a summary of the Lease relating to Kenwyn Playing Field to be agreed between Cornwall Council (the "Landlord") and Truro City Council (the "Tenant").
Please read the enclosed Lease fully before agreeing to its terms.
5.1 Term
(a) 15 years beginning on and including 1 July 2017.
(b) The Lease term will end on 30 June 2032.
5.2 Rent
(a) Annual rent of £1 is due on 1 July each year if demanded (Nominal Rent).
(b) There is no premium payable on the creation of the Lease.
(c) All costs directly or indirectly incurred by the Landlord in complying with the CRC Scheme must also be paid by the Tenant. Please inform us if you do not wish to pay any costs toward the CRC scheme.
5.3 Use
(a) The Property may be used as a sports field laid out for two or more pitches and ancillary welfare and changing facilities installed on a non-permanent basis.
2
WORKSITE: D/23448368/1 PAGE: 2 OF 12 (b) No alterations are permitted to the Property other than ball fencing, football or other sports pitches and non-permanent changing rooms.
5.4 Break Clause
(a) The Lease has a mutual break clause allowing either party to end the tenancy.
(b) The Tenant may serve 12 months written notice on the Landlord to end the Lease. The Lease will end on the date 12 months after this notice is served and the notice may only be served after 1 July 2017.
(c) The Landlord may serve notice with the same effect as the above clause (b) if the Property is required for redevelopment.
(d) The notice shall not be valid if the Tenant has not paid rent, vacant possession is not given or there is another breach of the Lease by the Tenant.
(e) The Tenant may end the Lease by giving notice to the landlord if the Property has not been fit for use within 3 years after damage by an Insured Risk.
5.5 Alienation
The Tenant shall not assign, underlet, part with, share possession, share occupation or charge the Lease.
5.6 Forfeiture
(a) The Landlord may re-enter the Property after there is any breach of a condition of the Lease or an Act of Insolvency occurs.
(b) Upon re-entry the Lease will end immediately.
5.7 Landlord's Obligations
(a) To use insurance monies to repair any damage claimed from the insurance.
(b) To provide alternative accommodation whilst repairing the Property (but not if notice has been served to end the tenancy because it is impossible, impracticable or economically unviable to rebuild the Property).
(c) To allow the Tenant quiet enjoyment of the Property so long as the Tenant complies with all obligations in the Lease.
5.8 Tenant's obligations
(a) To insure the Property as stated below in clause 5.12.
(b) To pay any taxes due but any sums that can, will exclude VAT.
(c) To pay all cost in relation to utilities.
(d) To pay and indemnify the Landlord against all cost incurred in complying with the CRC Scheme.
(e) To pay the Landlord's costs and expenses incurred in connection with the enforcement of covenants, notice served preparation of the schedule of dilapidations or consent granted under the Lease.
3
WORKSITE: D/23448368/1 PAGE: 3 OF 12 (f) To indemnify the Landlord against all liabilities incurred by the Landlord in connection with the use of the Lease or breach of the covenants.
(g) Immediately upon the end of the term the Tenant shall apply to close the title of the Lease.
(h) To keep the Property clean, tidy, free from rubbish, keep the surface in good condition, keep the property free from weeds and in good repair (in the same condition as the Schedule of Conditions).
(i) To decorate the Property as often as is reasonably necessary.
(j) To cooperate regarding assistance in the obtaining of an EPC report and allow access to the Property for this purpose.
(k) Not to obstruct light, air or access to the Property.
5.9 Rights reserved by the Lease
(a) Rights of air;
(b) The right to use the Service Media at the Property;
(c) The right to develop neighbouring land to the Property;
(d) The right to build on the boundary wall of the Property;
(e) The right to re-route any Service Media at the Property;
(f) The right for the Landlord to enter the Property to repair Service Media, any other purpose connected with the Lease, the Reservations or the Landlord's interest in the Property.
(g) These rights may be exercised by the Landlord, other entitled parties or anyone authorised by the Landlord.
(h) The Landlord will give reasonable notice of their entry to the Property (unless in an emergency) and enter at reasonable times.
(i) No party exercising these rights shall be liable to the Tenant unless they cause physical harm to the Property or the law prevents the Landlord from excluding liability.
5.10 Third Party Rights
The Tenant will not interfere with any third party rights and allow entry to the Property.
5.11 Insurance
(a) The Tenant shall insure against loss or damage by Insured Risks which are;
(i) fire;
(ii) explosion;
(iii) lightning;
(iv) earthquake;
4
WORKSITE: D/23448368/1 PAGE: 4 OF 12 (v) storm;
(vi) flood;
(vii) bursting and overflowing of water tanks;
(viii) apparatus or pipes;
(ix) impact by aircraft and articles dropped from them;
(x) impact by vehicles;
(xi) riot;
(xii) civil commotion; and
(xiii) any other risks against which the Landlord decides to insure against from time to time.
(b) The Tenant shall procure public liability insurance in a sum not being less than £10,000,000.
(c) The Tenant will not do anything to void any policy, notify the Landlord immediately of any damage or if any matter occurs that is material to the policy, comply with all requirements, pay the benefit of the policy to the Landlord and pay the Landlord if the insurers refuse to pay because of an act by the Tenant.
6 The Property
6.1 The Property is the freehold land and buildings known as land on the south west side of Kenwyn Road, Truro.
6.2 A plan showing the Property edged in red is attached. Please check the plan carefully to ensure that it accurately reflects the extent of the land that you believe you are leasing. The plan may not show the exact location of the boundaries of the Property. You should inspect the Property and let us know if there are any discrepancies between the plan and the site inspection.
6.3 The Property is registered at the Land Registry under title number CL139211. The class of title is absolute freehold title. Absolute title is the best class of title available
6.4 The registered owner of the Property is The Cornwall Council of County Hall, Truro TR1 3AY.
7 Matters Benefitting the Property
The Property enjoys no Benefits.
8 Matters Burdening the Property
The Property is subject to the following Incumbrances:
(a) A Conveyance dated 24 June 1946 reserved out of the title:
(i) The hedge or fence on the North-Western boundary of the Property was reserved by the Vendor of the Conveyance;
(ii) A right to enter the Property to repair the building abutting the South-East edge of the Property; and
5
WORKSITE: D/23448368/1 PAGE: 5 OF 12 (iii) A right to drainage and water supplies from the Property to the building above or other nearby buildings.
(b) The Property is subject to restrictive covenants prior to 18 November 1953 however the Deeds and Documents have been lost. You may wish to obtain a Title Indemnity Insurance Policy to cover these unknown covenants to protect you in the event that the owners of the covenants enforce them.
(c) A Deed dated 10 October 1966 granted the following rights:
(i) A right for a water pipeline to pass along the South-East side of the Property to land at the South of the Property;
(ii) A right of free passage of water;
(iii) A right of entry upon the Property to maintain the pipe; and
(iv) A covenant not to cut off the supply of water; and
(v) A covenant not to permit on the Property damage or interference with the pipe.
(d) A Transfer dated 14 August 1998 contains a covenant to not use the land for any other purpose than for recreation and/or public open space.
(e) An Agreement dated 6 November 2001 related to highway improvements in connection with the Property.
9 Overriding Interests
9.1 The Property may be bound by interests or rights which are not disclosed by the Land Registry title or other title deeds. These are known as Overriding Interests. They could include:
(a) Occupiers' and tenants' rights
(b) Rights of Way across the Property
(c) Service Media crossing the Property and serving other premises
(d) Rights of light over the Property
(e) Rights of support enjoyed by neighbouring premises (for example by a party wall)
(f) Chancel repair obligations (relating to historic obligations to contribute to the maintenance of churches)
(g) and a number of unusual (and often ancient) rights such as the right of others to take fuel, hay or timber from the Property, manorial rights, customary rights (animal grazing rights for example), crown rights etc
9.2 Please either confirm that you are not aware of any such matters or let us know of any that you are aware of as soon as possible (except of course for any referred to in this report). Under the Land Registration Act 2002 such rights of which you are aware must be disclosed when we apply for registration of title and we therefore need to know of any that you are aware of. In practice we understand, of course, that you are unlikely to know of any such rights. In replies to enquiries the Landlord's state that it is not aware of any adverse rights affecting the Property except for those specifically disclosed in the title documents or any which may be apparent on inspection. You should therefore carefully inspect the Property to ascertain whether there are any signs of adverse rights.
6
WORKSITE: D/23448368/1 PAGE: 6 OF 12 10 Prescriptive Rights
It is certainly possible that the Property is subject to rights created either by long use by neighbouring owners; or by implication on the sale of the Property out of a larger parcel of land; or by express grant. There is no guarantee that all such matters would be revealed by the title documents. It is therefore essential that you carry out your own careful inspection of the Property to check specifically that there are no signs of any adverse third party rights (e.g. accesses or drains) crossing the Property.
11 Search Results
11.1 Index Map Search
(a) An index map search confirms whether a property is registered at the Land Registry (and, if so, the title number(s) under which it is registered). If a property is not registered, an index map search will show whether a property is subject to any pending applications for registration or any cautions against first registration.
(b) The result of our index map search confirmed that the Property is registered under the title number(s) stated in paragraph 6.3 of this report.
11.2 Local Land Charges Search
(a) A search of the local land charges register shows matters such as compulsory purchase orders, tree preservation orders, planning enforcement notices and financial charges registered against a property. You should note that the search result provides a snapshot of the register on the date of the search. Local land charges registered after the date of the search will still bind a property.
(b) The local land charges search was provided by Cornwall Council on 23 May 2017. The result of the search revealed that the following planning applications are registered against the Property:
(i) An agreement dated 6 November 2001 under section 278 of the Highways Act;
(ii) A section 106 Agreement registered on 8 September 1997;
(iii) Conditional planning permission dated 12 August 2005 for the creation of a temporary rugby stadium; and
(iv) Conditional planning permission dated 26 September 1997.
11.3 Local Authority Search (including any optional and additional enquiries)
(a) A local authority search reveals important information about a property, such as planning permissions and building regulation consents, proposals for road schemes, environmental and pollution notices and whether any part of the property is registered as common land or as a town or village green. A local authority search only reveals matters that affect the property being searched against. It will not disclose matters that affect neighbouring properties.
(b) The local authority search was provided by Cornwall Council on 22 May 2017. The result of the search did not show any entries that adversely affect the Property and revealed the following information:
(i) The Property is in a radon affected area.
11.4 Highways
7
WORKSITE: D/23448368/1 PAGE: 7 OF 12 (a) Kenwyn Road is a highway maintainable at public expense. However, please let us know if you are aware of anything that may indicate that the Property does not abut the highway, for example, a strip of concrete or a grass verge between the Property and the road surface. Please also let us know if you are aware that access to the Property is gained other than from the highway or if you plan to move the access to the Property from its current position.
11.5 Rights of Way
(a) There are no rights of way over the Property.
(b) There is a public footpath along Kenwyn Road.
11.6 Drainage and Water Enquiries
(a) The replies to drainage and water enquiries show whether a property is connected to the mains water supply and mains drainage. The replies may also show the location of public sewers within the boundary of a property and other such matters that may restrict development.
(b) Replies to the drainage and water enquiries were provided by Source for Searches on 1 June 2017. The replies revealed the following information:
(c) The Property is not connected to the mains water supply. However, the replies to our enquiries to the Landlord state that the Property is connected to the mains. Please see the below enquiries in clause 12.
(d) Foul and surface water from the Property does not drain to a public sewer.
11.7 Environmental and Flood Search
(a) If a local authority determines that land is contaminated, and the party who caused the contamination cannot be found, the current owner or occupier of the land may be required to remedy the contamination. This can be an expensive process, so it is important to assess the risk of land being contaminated.
(b) An environmental data search can be used to establish the risk of land being contaminated, by collating information from regulatory bodies, floodplain data and a review of current and historic land uses. This type of search is also known as a "desktop search". An environmental data search does not include a site visit or testing of soil or groundwater samples.
(c) The environmental data search was provided by Argyll Environmental on 16 May 2017. The result of the search has identified no liability, concludes that the overall risk on-site is low to moderate and off-site risk is moderate. No further action is required.
11.8 Flood Risk Report
(a) A flood risk report shows whether a property is liable to flooding from river, coastal, groundwater or surface water sources. This is based on historical data of flooding in and around the property in question.
(b) The flood risk report was provided by Argyll Environmental on 16 May 2017. The result of the report showed that there is a low risk from surface water sources. The overall risk for the Site, assuming defences fail or are absent or over-topped, is recorded as being low to moderate
(c) The report states that the Property should be insurable on standard terms and a detailed floor risk assessment is not required.
8
WORKSITE: D/23448368/1 PAGE: 8 OF 12 (d) There are existing flood defences which may benefit the Site.
(e) The report makes the following recommendations:
(i) To speak to the Landlord to confirm the history of flooding; and
(ii) Establish buildings and contents insurance.
11.9 Chancel Repair Search
(a) A chancel repair search shows whether the owner of a property may be liable to contribute towards the cost of repairs to the chancel of a parish church. We would advise you not to contact any parish churches directly in relation to chancel repair liability, as this may limit the availability of indemnity insurance.
(b) The chancel repair search was provided by CLS Property Insight on 17 May 2017. The result of the search showed that the Property is within the historical boundary of a parish which continues to have a potential chancel repair liability.
11.10 Land Registry Official Search
(a) A Land Registry official search shows whether the register for a property has changed since the copy of the register was originally issued to the tenant's solicitor. The search also gives the applicant a "priority period". Any new entries that are registered in the priority period will not bind the applicant, as long as the Land Registry receives their application for registration within the priority period.
(b) It is too early to carry out a Land Registry official search now, but we will carry out a search before completion of the purchase of the Property.
11.11 Other Utility Searches
(a) We carried out the following utility searches, the results of which are attached, and the findings are self-explanatory including a layout (where relevant) showing the location of any services in or near to the Property:
(i) British Telecommunications Apparatus – apparatus not affected
(ii) Regional Electrical Company Apparatus – apparatus not affected
(iii) National Grid – apparatus not affected
(iv) Gas Pipeline – apparatus not affected
(v) Cable and Wireless – apparatus not affected
(vi) Virgin Media – apparatus not affected
12 Replies to Enquiries
You should note the following information provided by the Landlord in their replies to our enquiries.
(a) It is possible that the property has been used informally by dog walkers.
(b) The Property is connected to mains water despite the results of our Drainage and Water search. The Landlord believes that all connections are metered and made to the mains supply. You may wish to inspect the Property to find the water supply.
9
WORKSITE: D/23448368/1 PAGE: 9 OF 12 (c) There is a septic tank on the Property and it is not connected to any structure. As the current occupier of the Property you should know where it is located. If you do not please inform us.
(d) The Landlord is not aware of any other outgoings for the Property and as you are currently managing the Property you will be aware of any further liabilities.
(e) The Landlord has made an election not to tax the Lease.
13 Outstanding Matters
(a) The following matters are outstanding:
(i) We have not received the BT Wayleave search.
14 Conclusion
Subject to the matters referred to in this report and to any issues arising out of the outstanding matters listed in Paragraph 13, we are of the opinion that upon completion of the lease of the Property and registration at the Land Registry you will obtain a good and marketable title to the Property.
…………………….. Foot Anstey LLP
10
WORKSITE: D/23448368/1 PAGE: 10 OF 12