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Rothacker, J. Michael, Directory of Special and Subject Collections In DOCUMENT RESUME ED 044 141 LI 002 177 AUTHOR Thompson, Donald E., Comp.; Rothacker, J. Michael, Comp. TITLE Directory of Special and Subject Collections in Indiana. INSTITUTION Indiana Univ., Bloomington. Graduate Library School. SPONS AGENCY Indiana State Library, Indianapolis. PUB DATE 70 NOTE 101p.; Indiana Library Studies Report 12 EDRS PRICE EDRS Price MF -$O.50 HC-$5.15 DESCRIPTORS Interlibrary Loans, Library Circulation, *Library Collections, *Library Materials, Library Surveys, *Public Libraries, *School Libraries, Special Libraries, *State Libraries IDENTIFIERS *Indiana, Indiana Library Studies ABSTRACT The directory includes the special collections and subject collections of 313 libraries in Indiana: 125 public libraries, 109 academic libraries, 44 special libraries, 11 libraries in Indiana State Departments and institutions, 20 libraries in historical societies, and 4 miscellaneous libraries. Subject headings, other than personal names, are mostly Library of Congress subject headings. Personal names for manuscript collections of several hundred pieces are included. Also included is information on counties. Subjects not included in this listing are:(1) several broad subject areas covered by large libraries, (2) information on cities and towns and (3)information on colleges and universities. General regulations governing the use of the collections by persons not normally served by the libraries are listed by a coding system. (M F) U.S. 0 EPA 3TMENT OF HEALTH. EDUCATION & WELFARE OFFICE OF EDUCATION THIS DOCUMENT HAS BEEN REPRODUCED EXACTLY AS RECEIVED FRO MTHE PERSON OR ORGANIZATION ORIGINATING IT. POINTS OF VIEW OR OPIHIONS STATED DO NOT NECES- SARILY REPRESENT OFFICIAL OFFICE OF EDU- CATION POSITION OR POLICY. Report Number Twelve of the Indiana Library Studies Peter Hiatt Director and General Editor DIRECTORY OF SPECIAL AND SUBJECT COLLECTIONS IN INDIANA by Donald E. Thompson Librarian Wabash College Crawfordsville, Indiana and J. Michael Rothacker Doctoral Fellow Graduate Library School Indiana University Prepared July, 1970 Bloomington, Indiana 1970 INTRODUCTION The idea of a Directory of Special and Subact Collections in Indiana was first discussed iu 1968 when the Indiana Library Studies project was being planned.In the summer of 1969 the compilers began work on compiling the directory.In the fall and early winter more than 500 letters were sent to libraries and historical societies explaining the project and giving instructions for completing the forms that were sent with the letters. The original return of the forms was about 80 per cent; after some remind- ers, the return increased to over 90 per cent. During the winter the results were tabulated and in April, 1970 a preliminary checking edition was sent to all of the previous respondents. The purpose of the checking edition was to offer the opportunity to make additions, deletions, and corrections. Many were received and have been included with the first tabulations. As more information was received in response to the checking edition, new subjects were added. This in turn suggested other libraries that might have collections that should be listed under the subjects. Inquiries have indicated that there are many important collections that should be included. Since a publishing schedule had to be followed, a cut-off time had to be set.Because of the necessity to locate and include some of the unlisted collections, it has been proposed that a supplement be com- piled and published after all of the libraries in the state have had a chance to check the directory. After the supplement is published, it is hoped that some plan can be worked out to update the directory at regular intervals. There are several special points that the user should keep in mind when consulting the directory: 1. For most broad subjects and for many specialized subjects, the larger libraries will often be the first source to contset. for example, many public libraries have collections of Indiana authors and materials but the Indiana State Library will always have the most extensive and complete collections on any phase of Indiana. Supporting collections in seecial areas or subjects will be found in the Indiana Historical Society Library and at large academic and public libraries. In other large subject fields, the first choice may be the large libraries. Because of these cc:aside:ea tions, several broad subject areas have not been listed as eub jects in the directory. 2. Cities and towns have not been listed because of the large num ber end because it is assumed that anyone seeking information about a particular city or town would go first to its public library. 3. Existing colleges and universities have not been listed because again it is assumed that anyone seeking information about a college or university will contact its library. There are a few exceptions where the institution no longer exists and historical material is available. 4. Counties have been listed because there may be more than one library reporting materiels. One difficult decision was how many manuscript collections to list and at what point to stop.A broad rule of thumb followed was to include those names where there were several hundred pieces and exclude those names with only a few pieces, special emphasis being placed on Indiana people. Many more manuscript ii collections will be listed in the supplement. 6. It has not been possible to examine any of the collections reported. Therefore, it has been necessary to depend entirely on the information listed on the forms. We have done our best to interpret the forms and have had to make decisions about in clusion or exclusion based on those forms. 7. In a few cases an assumption was made that a library had a cer tain collection even if it was not listed or the library did not report. The majority of these cases dealt with county seat public libraries that did not report county or local history. 8. Most subjects other than personal names are taken from the Library of Congress Subject Headings (7th ed., 1966).Some subject headings were taken directly from the forms or "inv0Pt ed." In a few places it was necessary to use form headings rather than subjects, i.e., maps, newspapers, etc. 9. Several libraries reported collections but indicated that their use was limited to their own staff or patrons. These collections are not included in the directory. The original intention of the compilers was to include each library's own statements concerning access to its special collections and services related to them. However, in the interests of conserving space and hasten ing completion of the directory, and because many of the larger libraries sometimes have different conditions of use and access fbr different collec tions, a coding system has been devised to indicate general regulations iii governing the use of the collections by persons not normally served by the libraries listed. The compilers have had to make some assumption:: and generalizations in translating the libraries' statements into a brief and workable code. One such assumption was to consider all statements indicating that mate rials circulate as also implying that the materials are available through interlibrary loan and, conversely, that statements such as "materials do not circulate" as implying that interlibrary loan cannot be used. A statement that includes no mention of duplication services has been taken to mean that no such facilities are available. For some libraries, there are different regulations governing different collections.Generally the one symbol that most accurately applies to the majority of the collections is the one used. A few exceptions have been made in the cases of some large libraries and some extensive collections.In general, the compilers have decided on the more restrictive symbol in cases where the regulations as indicated have been ambiguous. The symbols, which are given with each library's listing in the "Directory of Libraries" at the end of the subject list, are explained as follows: A--Materials may be examined in library and moat may be copied. Some may be obtained through interlibrary loan. B--Distribution center. Materials are loaned to individuals or groups for responsible use, or copies of file materials are made and sent to requestor at nominal cost. C-- Materials may be examined in library.Most materials can be copied by user, or copies can be made and sent to requestor at nominal coat. No loans. iv D--Materials must be examined in library.Some materials may be copied; others are restricted. No loans. E,Materials may be examined in library. Duplicating facilities are not available. Some materials may be obtained through inter library loan. F--Materials must be examined in the library.Duplicating facilities are not available. No loans. G--Materials may be obtained through interlibrary loan, or duplicates can be made and sent to requestor at nominal cost, or both.Use of materials in the library is apparently restricted due to lack of space or other considel-tions. H--Materials are open to examination only by appointment and by the granting of permission by the proper authorities.The use of interlibrary loan and/or the duplicating of materials may or may not be included in that permission. 0 Library has not indicated its regulations for use of its special collections. These symbols are to be used only as general guides.All users of this directory are urged to contact beforehand any library whose collec tions they wish to use in order to become certain of the use regulations, to give the librarians time to prepare, and to be sure that the desired materials are in the collections in question. The compilers wish to thank all of the people who have been so cour teous and helpful in supplying information. We also wish to thank Peter Hiatt and the Advisory Committee for counsel and guidance.
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