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Whakatāne-Ōhope Community Board Monday, 9 July 2018

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Whakatāne-Ōhope Community Board Monday, 9 July 2018 WHAKATĀNE-ŌHOPE COMMUNITY BOARD MONDAY, 9 JULY 2018 Meeting to be held in the Council Chambers, Civic Centre, Commerce Street, Whakatāne at 5:30 pm Marty Grenfell CHIEF EXECUTIVE 3 JULY 2018 WHAKATĀNE DISTRICT COUNCIL MONDAY, 9 JULY 2018 Whakatane-Ohope Community Board - AGENDA TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 Membership .............................................................................................. 4 2 Apologies .................................................................................................. 4 3 Conflict of Interest ..................................................................................... 4 4 Public Forum ............................................................................................. 4 5 Confirmation of Minutes ........................................................................... 6 5.1 Minutes – Whakatāne-Ōhope Community Board 21 May 2018 .................................................. 6 6 Reports ................................................................................................... 12 6.1 Activity Report to 31 May 2018 ................................................................................................ 12 7 Requests for Funding – Ten Applications .................................................. 32 7.1 Disabilities Resource Centre Trust ............................................................................................ 35 7.2 Jack Nelson .............................................................................................................................. 46 7.3 Wairaka Maori Women's Welfare League ................................................................................ 54 7.4 Hospice Eastern BOP ................................................................................................................ 62 7.5 Eastern Eagles Basketball Club ................................................................................................. 71 7.6 Whakatane Intermediate School - 2018 Rangitaiki Kapa Haka .................................................. 77 7.7 Whakatane Intermediate School - Rooms 11 and 15 Outdoor Excursion ................................... 92 7.8 Whakatane Intermediate School - Rooms 18 and 19 Excursion ............................................... 105 7.9 ATR Hiphop ............................................................................................................................ 114 7.10 BirdsAplenty .......................................................................................................................... 124 8 Members Reports .................................................................................. 132 8.1 Chairpersons Report .............................................................................................................. 132 WHAKATĀNE DISTRICT COUNCIL MONDAY, 9 JULY 2018 Whakatane-Ohope Community Board - AGENDA 1 Membership 1 Membership Board Member C Chambers - Chairperson Board Member K C Boreham Board Member G P Casey Board Member N T Delahunty Board Member C L Hamill Board Member M J Hanna - Deputy Chairperson Board Member M Inman Board Member J B Manning Councillor S Jarrett Councillor M van der Boom 2 Apologies No apologies were recorded at the time of compiling the agenda. 3 Conflict of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interests they might have. 4 Public Forum The Board has set aside time for members of the public to speak in the public forum at the commencement of each meeting. Each speaker during the forum may speak for three minutes. Permission of the Chairperson is required for any person wishing to speak during the public forum. Applicants seeking funding from the Board are encouraged to speak in support of their application at this time. Board Members may ask questions of the speaker but these should be confined to obtaining further information or clarification on matters raised by the speaker. 1. Amanda Perfect - Disabilities Resource Centre 2. Jack Nelson 3. Jo Brown - Wairaka Maori Women's Welfare League 4 WHAKATĀNE DISTRICT COUNCIL MONDAY, 9 JULY 2018 Whakatane-Ohope Community Board - AGENDA 4 Public Forum (Cont.) 4. Peter Bassett - Hospice EBOP 5. Kerry Abbot - Eastern Eagles Basketball Club 6. Jean Hawea - Whakatane Intermediate School 7. Jane Hudson - Rooms 11 and 15 Whakatane Intermediate School 8. Kelly Warneford - Rooms 18 and 19 Whakatane Intermediate School 9. Kelly Hohapata - ATR Hiphop 10. Morley West - BirdsAplenty 5 WHAKATĀNE DISTRICT COUNCIL MONDAY, 9 JULY 2018 Whakatane-Ohope Community Board - AGENDA 5 Confirmation of Minutes 5 Confirmation of Minutes 5.1 Minutes – Whakatāne-Ōhope Community Board 21 May 2018 Details of WHAKATĀNE-OHOPECOMMUNITY BOARD MEETING HELD Meeting: IN THE ŌHOPE FIRE STATION, HARBOUR ROAD, OHOPE ON MONDAY, 21 MAY 2018 COMMENCING AT 5.30 PM Present: Board Members C Chambers (Chairperson), K C Boreham, G P Casey, N T Delahunty, C L Hamill, M Inman, J B Manning and Councillor M van der Boom In Attendance: M Houghton (Manager Spaces and Open Places ), J Finlay (Manager Capital Projects) and H J Storey (Governance Support Advisor) Visitors: V Maru, D Manning, E Green, L Craig, A Winter, A Motion, D and M Howard, J Geerlings, L and J Blyth Apologies: Board Member M J Hanna and Councillor S Jarrett 1. CONFILCTS OF INTEREST Board Member Casey noted that he was representing the Whakatāne-Ōhope Community Board not the Eastern Bay Chamber of Commerce while at the meeting. 2. PUBLIC FORUM 2.1. Veronica Maru – Whakatāne Darts Association Incorporated Ms Maru advised that the Association were supporting the National Youth Darts Championships in Whakatāne in July, which would see 400, 9-17 year olds from Invercargill to the Far North vying for the national titles. She said that the club were seeking sponsorship to cover the cost of the venue hire, heating and waste management. Ms Maru said that they last held the competition here in 1992 and said that the players today were the children of those players. In response to a question relating to other sponsorship, Ms Maru advised that they had received the 28 dartboards needed to run the championships but still needed to purchase frames and carpeting. She noted that Members were fundraising with catering, sausage sizzles and the like and noted the Association had funds to cover any costs that were not met. Ms Maru advised that there was no entry fee charged to entrants for the championships. Attendance: Ms Maru left the meeting and Councillor van der Boom entered the meeting at 5.37 pm 2.2. Drew Manning and Erin Green – Allandale School Refer to pages 4a-e of the tabled items. 6 WHAKATĀNE DISTRICT COUNCIL MONDAY, 9 JULY 2018 Whakatane-Ohope Community Board - AGENDA 5.1 Minutes – Whakatāne-Ōhope Community Board 21 May 2018 (Cont.) Mr Manning tabled a plan and information sheet on the proposed developments for the Te Puna Taiao Oasis Project being undertaken at Allandale School. He noted that the school was classified as decile 2 and had 400 pupils at present but expected that to rise to 450 by the end of the year. Ms Green said that when her child started school she noticed the stark contrast from the kindergarten playground to the school one and considered that there was a better way to create a more user friendly outdoor area within the school grounds. She considered that the proposal would increase the health and wellbeing of the students and provide opportunities to learn and gain better self-control. Ms Green said that interaction with nature had important benefits for children and improved their concentration and learning skills so they had established a community garden where the student grew and then consumed healthy food. Ms Green noted that Ki Mua had indicated that there was not enough friendly space or parks in Kopeopeo and said that the project would address this and create a community asset for children during the day and families outside of school time. She advised that the bike track had been installed in October and since then the dynamics of the grounds had changed and had become a place where children and their families came back to after hours to safely ride their bikes either on their own or with their families, have picnics and enjoy the space. Ms Green noted that the ideas outlined in the plan had come from the children and the wider community and a funding application had been made to the Lotteries Commission to fund the project. She said that because of the plans, there was a noticeable improvement in the parent/teacher/student relationship and security had increased around the school with the additional activity taking place. Ms Green advised that they were working with the teachers on the outcomes set by the community engagement that had been undertaken and said that they were excited to be part of the project and were pleased at how quickly it had taken off. Ms Green said that the attendance at this meeting was to introduce the board to the concept and project and seek support for funding applications that would be made and to funding providers. She noted that there would be opportunities for additional support as the project grew. In response to a question relating to other services such as toilets, rubbish bins and the like being provided, Mr Manning noted that a submission had been made to the Council’s LTP seeking funding to cover the additional cost
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