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Notice of Meeting of the Parish Council Agenda boughtonmalherbe.co.uk NOTICE OF MEETING OF THE PARISH COUNCIL ____________________________________________________________ To: All Councillors, You are hereby summoned to a Meeting of Boughton Malherbe Parish Council at 7.30pm Monday 7th November 2016 in Grafty Green Village Hall. Dated Wednesday 2nd November 2016. Christine King Christine King, Parish Clerk ____________________________________________________________ Members of the public are very welcome to attend and will have an opportunity to speak. AGENDA 1. Anybody filming or recording this meeting to declare it. 2. Apologies – to receive and accept apologies for absence 3. Declarations: Any lobbying Any interest in items on the Agenda Any changes to the register of pecuniary interests 4. Approval of Minutes – to approve the Minutes of 5th September and 16th September 2016. 5. Matters Arising - UK Power Networks road repair – Clerk - Asset Acquisition – Clerk - Apple Orchard hedge cutting – Cllr Turner - Responses to NW notice in MM– Clerk/Cllr Allum 6. Public Session 7. Planning Outcomes since 5th September: - 16/505923 The Old Chapel Headcorn Road Grafty Green ME17 2AP. GRANTED Construction of a single storey conservatory at the rear of the property 8. KCC/MBC Reports 9. Local Policing/Community 9.1 Police Report 9.2 Community Warden Report 9.3 KFRS 9.4 Speedwatch 10. Highway and Footway Matters 10.1 Liverton Hill, Ditches, gullies, potholes 10.2 HGV signage 10.3 59 Bus 11. Councillor Reports on any External Meetings attended 12. Finance 12.1 To note the Balance at the Bank: Nat West £26,2922.48 Santander £500.00 12.2 Income since the last meeting (Not on Bank Stmt): Parish Services Scheme 2nd half £496.50 From Boughton Malherbe History Society from sale of books £1,500.00 12.3 Bank Reconciliation 12.4 Any cheques to sign 12.5 Authorisation of any payments since the last meeting 13. Correspondence - Police Survey – papers attached - Clerk and Councils Direct - Kent Voice - Wickstead Playgrounds 14. Parishioner request for Street name registration (papers attached) 15. Authorise purchase of new litter bin at the Church 16. Parish Clerk Vacancy 17. Community Assets 18. Further Information BOUGHTON MALHERBE PARISH COUNCIL BANK RECONCILIATION STATEMENT Bank Balances at 31st March 2016 (as per Bank Statements) £p Nat West Current Account 23,868.88 Nat West Business Reserve Account Santander Current Account 500.00 24,368.88 Less Unpresented Cheques:- 2,392.72 21,976.16 £p Balance brought forward 1st April 2016 21,976.16 Receipts 5,918.85 27,895.01 Less Payments in the Year 1,102.53 26,792.48 Balances at Bank Statement 3rd5th OctJune 2016 2016 NatWest 26,292.48 Santander 500.00 26792.48 Less Unpresented Cheques:- 26,792.48 Agenda Item 13, Police Survey From Terry Martin 25 Oct (7 days ago) to Dear Member Councils Please see the message below from Mr Matthew Scott, Kent Police and Crime Commissioner, inviting views on policing and the criminal justice system in Kent and Medway via the survey link below which will feed in to the new Police and Crime Plan for 2017-2021. The deadline for completing the survey is 2 December. Kind Regards Terry Terry Martin Chief Executive Kent Association of Local Councils Tel 01304 820173 Website: www.kentalc.gov.uk Policing in Kent 2017-2021: Autumn 2016 survey As Kent’s Police and Crime Commissioner I must produce a Police and Crime Plan setting out the strategic priorities for Kent Police. The existing Plan https://www.kent-pcc.gov.uk/2016%20Matthews%20Refreshed%20Plan.pdf ends on 31 March 2017, to be replaced with a new plan for 2017 – 2021. When writing a new plan I have a duty to consult with victims and the wider community, so I want to know what matters most to you. Please take the time to fill out this short survey and encourage your friends, family and colleagues to fill one in as well. You do not need to provide your name or contact details. The deadline for completing this survey is 2 December 2016, after which a summary of views and how they have been incorporated into the plan will be published here. This short survey is only the first stage of a consultation process about Policing in Kent which will continue throughout my term as your Police and Crime Commissioner. I will be attending regular meetings with partners to seek their views on policing and the criminal justice system in Kent and members of the public are welcome to contact my office about any policing issue which matters to them. Click here to complete the survey. https://secure.kent.police.uk/kentsurveys/index.php?sid=57841&lang=en Please remember that the Police and Crime Plan only sets the strategic priorities for Kent Police - it cannot amend or change the way officers are deployed or the way operational decisions are made. These are matters for the Chief Constable to determine. My job is to hold the Chief Constable to account for the delivery of the plan and its strategic objectives on your behalf. Thank you. Matthew Scott Kent Police and Crime Commissioner Agenda Item 14, re request from Mrs Savage to register her address as Coach Road From an e-mail 28th September from Susan Francis, MBC: Mrs Savage has lived in ‘Hazel Hill Cottage’ for the last 47 years. Her registered postal address as listed on the Royal Mail database (Attachment numbered 1) is: Hazel Hill Cottage Sandway Maidstone Kent ME17 2BH The road her property is accessed from is listed on the National Street Gazetteer as ‘Sandway’. This appears to be the commonly known registered road name for all databases including the council’s. In rural areas it is common to find roads un-named and just given a locality in the postal address; this dates back from days gone by. In the computerised time we live in now it has become obvious a locality is not good enough to locate properties for example on Sat Nav’s and a postcode and street name have become essential. I have attached the Parish Map indicating the site of the road in question (Attachment numbered 2). The road highlighted as yellowy green (down to the scanning) is the stretch of road registered as ‘Sandway’ within the borough of Maidstone. The section of road highlighted orange is within the district of Ashford Borough Council and is registered and named ‘Coach Road’. I understand that there is a street name plate in place identifying the road at its junction with Egerton House Road. For your information the Maidstone Borough archives would not have details as to why or when the section of road on the Ashford Borough Council side was named ‘Coach Road’. Mrs Savage now includes ‘Coach Road’ in her postal address to help in the location of her property and would like to see the stretch of road within the borough of Maidstone officially recognised and registered as ‘Coach Road’ so that it shows on the National Street Gazetteer, Ordnance Survey maps and Sat Nav devices. I asked Mrs Savage to contact Boughton Malherbe in the first instance as the road is within your parish and for her to explain the situation to you. I advised her that the official naming of a road would only be undertaken with the approval of the parish council. Mrs Savage advised that no other properties would be affected by the official naming of ‘Coach Road’ however it has since become clear the naming of the road would have an impact on other postal addresses. The attachment numbered 3 is slightly more detailed in respect of the stretch of road, where the boundary line splits the road and the location of Mrs Savage’s property. You will note from this map that I have ringed an area of properties that take direct access from the road which we (you and me) agreed would be affected by the official naming of the road. The attachment numbered 4 is a detailed map showing the properties that would be affected and the attachment numbered 5 is of screenshots taken from Royal Mails database listing these properties. I have attached a copy of Maidstone Borough Council’s policy for the renaming of a street and you will note that the council requires 75% support from the residents before renaming the road. As advised I am unable to register a new road name without the approval of the parish council and a canvass of the residents affected would have to be conducted. The policy states that it is the responsibility of those requesting the change to conduct the canvass and the results must be submitted to the Maidstone Borough Council. If there is a 75% majority for the change, consultation would take place with the emergency services and Royal Mail before the name ‘Coach Road’ would be made official. It is something that can be changed but it is quite an involved process. Policy for renaming a street and 5 attachments follow: Policy for Renaming a Street Renaming an existing street is avoided unless the benefits clearly outweigh the obvious disadvantages. It is only done as a last resort when: There is confusion over a street’s name A group of residents are unhappy with their street name It should be considered that the renaming of a street can be very disruptive and will cause all the individuals to have to change all their personal address details. It is the responsibility of those requesting the change to canvass all the residents of the street and conduct a ballot on the issue. This will ensure that all the residents views are taken into account and the results must be submitted to the Council.
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