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Student Organization Name: Project SCIFI Date Prepared: 9/20/2017 Date Amended: Date Approved (LEAD Center Staff): Approved by (LEAD Center Staff)

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Student Organization Name: Project SCIFI Date Prepared: 9/20/2017 Date Amended: Date Approved (LEAD Center Staff): Approved by (LEAD Center Staff) Student Organization Name: Project SCIFI Date Prepared: 9/20/2017 Date Amended: Date Approved (LEAD Center staff): Approved by (LEAD Center staff): Article I – Name The name of the organization shall be Project SCIFI. Article II - Purpose The purpose of Project SCIFI is: Project SCIFI promotes students’ scientific passions for higher education, provides teachers the resources necessary for hands-on scientific instruction, encourages the growth of mentor-mentee relationships, and fosters a visible community supporting young scientists’ endeavors. We achieve these goals by partnering with corporate and academic sponsors who endorse the purchase of laboratory coats embroidered with the sponsors’ logos. We then distribute these coats to qualifying under-resourced schools, along with other materials intended to aid educators in taking on a hands-on approach to scientific instruction. Our motivation as a non-profit organization stems from our early exposure to science, which ultimately inspired us to pursue scientific educations and careers. Thus, our goal is to empower and inspire future generations of scientists by providing K-12 students the necessary tools to develop fundamental scientific reasoning, address societal problems, and further scientific instruction. Article III - Membership Only currently registered students, faculty, and staff may be active members in a registered student organization. Only active members may vote or hold office. Alumni of this organization are still recognized as of-campus participants, but will be considered as associate members. We will not haze according to California State Law. We will not restrict membership based upon race, color, national origin, religion, sex, gender identity, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), physical or mental disability, medical condition (cancer related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (including membership, application for membership, performance of service, application for service, or obligation for service in the uniformed services). Article IV - Officers & ElectionsOfficers and Duties: There shall be 7 officers of the board, consisting of a President, Chief Executive Officer (CEO), Chief Technology Officer (CTO), Chief Financial Officer (CFO), Chief Product Officer (CPO), Chief Networking Officer (CNO) and Board Secretary. Their duties are as follows: • The President shall chair and convene regularly scheduled board meetings, shall preside or arrange for other members of the board to preside at each meeting in the following order: CEO, CTO, CFO, CPO, CNO, Board Secretary. The President shall be responsible for maintaining the vision and direction of the non-profit and shall strive to increase the impact of the organization on the community. • The CEO shall chair committees on special subjects as designated by the board. The CEO shall build and maintain partnerships with other beneficial non-profit organizations and allies of this organization’s mission. The CEO shall focus on expanding the potential for this organization to achieve its mission as under in Article I, section 2. The CEO shall be responsible for implementing ratified actions that do not fall under the responsibilities of the other officers of the board. • The Board Secretary shall chair the board development committee, however, the board secretary shall refrain from nominating or influencing the nomination of candidates.The board secretary shall be responsible for keeping records of board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each board member, and assuring that corporate records are maintained. The board secretary shall be responsible for maintaining and organizing the official files of the organization and ensuring that the organization’s tax-exempt status is maintained through filing with the IRS every fiscal year. The board secretary shall be responsible for keeping records of the organization's actions, including overseeing the taking of minutes at all general meetings, distributing copies of general meeting minutes and the general meeting agenda to each member. The board secretary shall assume responsibilities of the chair in the absence of the president. • The CFO shall make a report at each board meeting. The CFO shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to board members and the public. CFO shall be responsible for the purchase of laboratory coats and other supplies required to achieve the mission of this organization. Any purchase or expenditure must be presented to the board prior to execution by the CFO. • The CTO shall chair the technology committee. The CTO shall be responsible for maintaining the infrastructure of the organization which includes the email servers, domain name, and web page. The CTO shall also focus on expanding the efficiency, accessibility, and reach of the non-profit’s electronic platforms. • The CPO shall chair the Scholastic Committee. The CPO shall be responsible for reviewing the applications of schools for laboratory coats and scientific demonstrations for the classroom setting. The CPO shall also build and maintain all relations with high school partners of this organization. The CPO shall seek feedback from the communities and schools impacted by this organization and seek to improve the benefits this organization can continue to provide. The CPO shall also collect evidence of the impact SCIFI has had on communities in order to promote the mission of this organization as stated under Article I, Section 2. • The CNO shall chair the sponsors committee. The CNO shall be responsible for managing and forming partnerships with current and potential sponsors of this organization. The CNO shall lead outreach efforts to form new partnerships and address any issues regarding current sponsors of this organization. The CNO is responsible for reporting to the Board of Directors any potential sponsors before they are approved and updates regarding any changes in relationship with current sponsors. The CNO shall work with the CFO to provide the financial capital to execute this organization's mission as stated in Article I, Section 2. The CNO shall be responsible for providing evidence of the impact this organization has had as a direct result of sponsorship to the representative sponsors. Article V – Meetings Regular meetings: Regular meetings of the members shall be held weekly, at a time and place designated by the chair. Semi-Annual meetings: A Semi-annual meeting of the members shall take place in the months of May and November, the specific date, time and location of which will be designated by the chair. At the semi-annual meeting the members shall elect directors and officers, receive reports on the activities of the association, and determine the direction of the association for the coming year. Special meetings: Special meetings may be called by the President, the Directors Committee, a simple majority of the board of directors, or a department chair. A written request made by non- voting members may also call a special meeting. Special meetings shall not hold elections. Committee Meetings: Committee Meetings may be called by the department chair. Committee meetings shall occur with regular frequency as decided upon by the chair of the department to which the committee adheres. Article VI - Constitutional Amendments All amendments, additions or deletions to this document must be filed with the LEAD Center in 432 Eshleman Hall. Article VII - Dissolution “If the organization is ASUC or GA Sponsored, all unspent ASUC funds shall return to the ASUC; all Graduate Assembly funds shall return to the Graduate Assembly. If the organization is defunct for five (5) or more years, any privately obtained funds (including any funds left in miscellaneous accounts) shall be donated to the ASUC. In the event that the designated nonprofit organization no longer exists or has ceased to be a nonprofit, then the unspent funds shall be donated to the Project SCIFI parent organization." .
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